Item Number: 8
City Council / Board of Directors
Written Communications
Meeting of: December 5, 2023
Submitted By:
Fredy Bonilla, City Engineer
Subject:
Approval of the Village Drive Sidewalk Project and Budget Amendment Recommendation:
That the Honorable City Council approve the addition of the Village Drive Sidewalk Project to the Measure I Five Year Capital Improvement Plan and adopt Resolution No. 23-083 to:
(1) Accept a Transportation Development Act (TDA) Article 3 grant in the amount of $250,000 from the San Bernardino County Transportation Authority (SBCTA) for the Village Drive Sidewalk Project;
(2) Amend the Fiscal Year 2023/2024 Budget to appropriate funds for the Village Drive Sidewalk Project, inclusive of revenue and expenses in the amount of $250,000 from the TDA Article 3 grant and matching expenses in the amount of $308,000 from Measure I; (3) Authorize the City Manager or designee to execute said grant, inclusive of the submittal of claims and requests for reimbursement; and (4) Authorize the City Engineer to certify the completion of the project.
Fiscal Impact:
The recommended action will result in a fiscal impact of $558,000 for the proposed Village Drive Sidewalk Capital Improvement Project (CIP). The Fiscal Year 2023/2024 Budget did not include this CIP. Therefore, the adoption of Resolution No. 23-083 (Attachment A) will authorize the appropriation of TDA Article 3 grant revenue and expenditures in the amount of $250,000 and the appropriation of matching expenditures in the amount of $308,000 from Measure I, Fund 250. Sufficient funds are available from the Measure I fund balance for the additional appropriation. Please refer to the table below that shows the account numbers, available budget, additional appropriation, and totals.
Account No. Available Budget Additional Appropriation Total 2504500-55315-70050 $ 0 $308,000 $308,000
2304500-55315-70050 $ 0 $250,000 $250,000
Total $ 0 $558,000 $558,000
3 3
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Strategic Plan Goal:
This item aligns with “Goal E Invest in Infrastructure” in the City of Victorville Strategic Plan 2023-2026 by increasing funding for the construction of a pedestrian safety project for the addition of new sidewalk along Village Drive.
Background:
In July of 2023, the Engineering Department submitted a grant application entitled “Village Drive Sidewalk Project” in response to the 2023 TDA Article 3 Call for Projects for Bicycle and Pedestrian Facilities in the small projects category. This category has a maximum request amount of $250,000. In August of 2023, the City Engineer received a notification from SBCTA staff that the application was selected to be presented to the Board of Directors for approval of grant funding. On October 13, 2023, the Engineering Department received a notification from SBCTA that the application was approved by the Board of Directors for grant funding for the maximum amount of $250,000. A minimum match of $308,000 is required for this project. Please refer to Attachment C, the award letter from SBCTA for this project.
Discussion:
The submission of the application for the TDA Article 3 2023 grant and subsequent notice of award provides the City with funds to construct missing segments of sidewalk along the east side of Village Drive between Tawney Ridge Lane and Puesta Del Sol Drive.
Please refer to Attachment B, a location map for the proposed project.
The scope of work is intended to provide a continuous concrete path of safe travel between the intersections for pedestrians. The missing sidewalk segments in the front residential lots are approximately 90% developed. The work may include the removal and replacement of existing drive approaches to provide a wheelchair bypass to meet current City accessibility standards, portions of existing driveways on private property, earth retaining structures, and fencing. The project plans, specifications, and engineer’s estimate for the project will be prepared in-house by Engineering staff.
Per SBCTA, conditions required to receive the grant funds include a 55% match by the City. The preliminary engineer’s estimate for construction costs of the sidewalk improvements at the time of application submission was $558,000. The funds required to match 55% of the grant are proposed to be appropriated from Fund 250, Measure I. The project will need to be included in a future update to the Measure I Five Year Capital Improvement Plan, which was previously approved by the City Council at the August 15, 2023 regular meeting and submitted to SBCTA. Staff is in the process of preparing an update for consideration by the City Council at a future meeting.
SBCTA requires the City Council to approve a resolution to authorize the City to submit a claim for the grant funds, submit reimbursement requests, and to authorize the appropriate authorized agent to inspect and certify the completed project. A copy of the approved resolution is required to be submitted to SBCTA by April 4, 2024, for the City to become eligible for reimbursement. See Attachment C, award letter. 3 3
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Staff recommends that the City Council approve the addition of the Village Drive Sidewalk Project to the Measure I Five Year Capital Improvement Plan and adopt Resolution No. 23-083 to accept the TDA Article 3 grant, appropriate revenue and expenses for the proposed project in the amount of $250,000 from SBCTA and matching expenses in the amount of $308,000 from Measure I, authorize the City Manager or designee to execute the grant, inclusive of the submittal of claims and requests for reimbursement, and authorize the City Engineer to certify the completion of the project.
Staff is available to answer any questions the Council may have.
Attachments: A. Resolution No. 23-083
B. Location Map
C. Grant Award Letter