Item Number: 18
City Council / Board of Directors
Written Communications
Meeting of: January 16, 2024
Submitted By:
Jenele Davidson, Deputy City Manager
Subject:
Amendment No. 1 to the General Services Provider Standard Agreement with Industrial Clerical Recruiters, Inc. for Temporary Staffing Services, Project ESC24-012 Recommendation:
That the Honorable City Council approve amendment No. 1 to the General Services Provider Standard Agreement with Industrial Clerical Recruiters, Inc. (ICR) for Temporary Staffing Services, increasing the total compensation by $100,000.00 to an amount not to exceed $225,000.00.
Fiscal Impact:
Acting in accordance with the staff recommendation will result in a fiscal impact of $100,000.00. No additional appropriation is required. The increased expenses will be funded from the following accounts:
Budget Account No. Description Amount
1055203-52300 Contract Svcs. – Animal Shelter (Measure P) $46,000.00 4500125-51100 Full Time Wages – Airport Operations $54,000.00 Total: $100,000.00
Strategic Plan Goal:
The item aligns with Goal B of in the 2023-2026 Strategic Plan, Public Safety, as this will allow for continued operations at the interim animal shelter. The interim animal shelter is critical to the rescue and care of animals and facilitates animal reunification with pet owners. The operations at the interim animal shelter allow for more time to implement plans for a permanent City animal shelter to meet community needs.
This item also aligns with Goal G of in the 2023-2026 Strategic Plan, Organizational Effectiveness and Sustainability, in that the temporary staffing services provide the City 3 4
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with qualified and experienced temporary staffing to maintain business operations while the City recruits and onboards full-time and part-time personnel.
Background:
On April 1, 2023, the City of Victorville (“City”) was served with a notice from the City’s long time contact animal shelter provider, Victor Valley Animal Protection League (“VVAPL”), advising of their intent to permanently terminate animal shelter services effective April 30, 2023. On average, VVAPL processed 5,000-6,000 stray, seized, or relinquished cats/dogs annually and provided adoption services to all Victor Valley residents, including processing licensing, spay/neuter, and shelter veterinarian services for adopted animals residing within the City of Victorville.
As a result, the Animal Care and Control Division of the City’s Code Compliance Department established a temporary animal shelter and pet adoption center at existing facilities to prioritize the care of animals, ensure a safe work environment for City staff and expand public outreach efforts to promote the adoption of animals. As the City began to operate its interim animal shelter, management identified an increase in labor needed to adequately attend to the sheltered animals. To address this need, the City contracted temporary staffing services from ICR.
Historically, ICR temporary staffing services have been used in various departments to quickly address the need for experienced and qualified contract employees. The City added three Animal Shelter Technicians to assist with animal care and facility cleaning operations at both facilities. The Animal Shelter Technicians are assigned to clean the kennels and care for the animals, including feeding and walking the animals to ensure the animals receive exercise.
The existing contract allows the City to contract temporary staffing services from ICR in a total amount not to exceed $125,000 under the authority granted to the City Manager under Victorville Municipal Code Section 2.28.100. When combined with the temporary staffing services the Southern California Logistics Airport (SCLA) is utilizing through ICR for two maintenance positions, the contract is approaching the compensation limit.
Discussion:
The agreement with ICR is beneficial in providing temporary staffing services to fill vacant positions throughout the City on an as needed basis. During this fiscal year, ICR temporary staffing services have been used by both the Animal Care and Control division of Code Compliance and SCLA for temporary Animal Shelter Technicians and Maintenance Workers, respectively.
In early January 2024, staff reviewed the compensation amount paid under this contract for fiscal year 2023-2024 and found that a total of $112,880.42 has been expended on ICR temporary staffing services to date. The City expects to continue using ICR services through the end of the fiscal year while the Code Compliance and SCLA departments are in the process of filling regular full-time and part-time positions. 3 4
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For four of the five current temporary positions, it is anticipated services will continue through March 2024. For the fifth temporary position, it is anticipated that services may continue through June 2024. These assumptions result in the need to increase compensation under the ICR agreement by $100,000.00. The proposed Amendment No. 1 to the General Services Provider Standard Agreement reflects this additional amount (Attachment A).
Approval of Amendment No. 1 to the existing agreement with ICR will allow the City to fulfill their estimated temporary staffing needs in the Code Compliance and SCLA departments through the end of the fiscal year. The proposed amendment exceeds the City Manager’s authority and requires the approval of the City Council. Therefore, staff recommends that the City Council approve Amendment No. 1 to the General Services Provider Standard Agreement with ICR for Temporary Staffing Services.
Staff remains available for any questions the Council may have.
Attachments: A. General Services Provider Standard Amendment No. 1