Item Number: 38
City Council / Board of Directors
Written Communications
Meeting of: August 20, 2024
Submitted By:
Tony Camargo, Deputy City Manager
Subject:
Amendment No. 2 to the Consultant/Professional Services Provider Agreement with LPA, INC. for the Design of a New Police Station and Civic Plaza Recommendation:
That the Honorable City Council approve Amendment No. 2 to the Consultant/Professional Services Provider Agreement with LPA, INC. (LPA) in an amount not-to-exceed $1,318,419.00 for completion of Phase I and II of the Victorville Police Department Conceptual Design Study for a new Police Station and Civic Plaza.
Fiscal Impact:
This action will result in a fiscal impact not to exceed $1,318,419.00. This project will be funded through Measure P (1052001-55060-97080). No additional appropriation is required as Phases I and II will be reimbursed by San Bernardino County through the agreement approved by the City Council on June 18, 2024. Should the City Council approve this item, staff will request a lump sum payment of $3.7 million from San Bernardino County as outlined in the said agreement.
Strategic Plan Goal:
This item aligns with Goal B, Public Safety and Goal E, Invest in Infrastructure. Goal B, Public Safety, focuses on implementing public safety strategies to support a thriving and growing community. Goal E, Invest in Infrastructure, focuses on creating a healthy and livable community by maintaining the City’s assets through investment in infrastructure and innovations.
Background:
On March 21, 2023, the City Council approved a Consultant/Professional Services Provider Agreement with LPA in the amount of $382,126.00 to develop a conceptual design for a new Police Station and Civic Plaza. As part of the RFP, the consultant was asked to determine the best suitable site for the new Police Station from two locations identified as 1) the parking lot south of City Hall, and 2) across from City Hall, where there 3 7
5 1
are nine vacant parcels comprising approximately 2.5 acres. LPA chose the vacant property across from City Hall as the preferred site and completed a Phase I conceptual design study on those parcels. The study determined that the selected lot was not sufficient in size and would not be able to accommodate the Police Station and Civic Plaza as proposed.
Based on LPA’s conclusions, City staff conducted a search for additional parcels that would accommodate the project and, on October 24, 2023, the City Council and Planning Commission held a Special Joint Workshop to identify possible site locations. Based on the workshop selections, City staff presented an analysis of potential sites which were subsequently discussed during Closed Session on February 20, 2024. The City Council then authorized the City Manager to proceed with real property negotiations for the four parcels located at the Northwest corner of the Intersection of Seneca Rd. and Civic Dr. comprised of + 9.18 acres, which provides ample space for construction of a 43,000 square foot Police Station and a Civic Plaza with approximately three acres.
Discussion:
At the meeting on April 2, 2024, the City Council approved the Purchase and Sale Agreement involving four vacant parcels totaling approximately +9.18 acres for the future Police Station and Civic Plaza and on May 13, 2024, successfully closed escrow acquiring said parcels. The next phase of this project is a new conceptual design that will build upon the previously developed program and conceptual plans followed by Phase II of the schematic design.
On June 18, 2024, the City Council approved a contract between the City of Victorville and San Bernardino County (County) to receive funding in the amount not-to-exceed $3,700,000 towards the new Police Station and Civic Plaza for land acquisition costs, conceptual design, and the schematic design. In Section B.5 of the contract, the City is required to provide a 25% match or $925,000. The costs for this project will exceed the City’s match requirement and will be satisfied based on the overall project costs.
Measure P funded the acquisition costs for the parcels mentioned above and will fund Phases I and II. Once Phases I and II are approved, the City will submit an invoice to the County, and upon approval from the County, the City will receive a one lump sum payment to reimburse the Measure P fund.
Staff recommends that the Honorable City Council approve Amendment No. 2 to the Consultant/Professional Services Provider Agreement to LPA, INC. to perform the new conceptual design, schematic design, environment study and traffic analysis as proposed in the July 21, 2024, Scope of Services (Exhibit A to Amendment No. 2).
Staff remains available for any questions or comments you may have.
Attachments: A. Original Agreement
B. Amendment No. 2