Item Number: 10
City Council / Board of Directors
Written Communications
Meeting of: September 3, 2024
Submitted By:
Fredy Bonilla, City Engineer
Subject:
Consultant/Professional Services Provider Agreement for On-Call Plan & Map Checking Services with Transtech Engineers, Inc.
Recommendation:
That the Honorable City Council approve the Consultant/Professional Services Provider Agreement with Transtech Engineers, Inc for on-call engineering plan check and study services, in the amount of $150,000.00 for Fiscal Year 2024-2025.
Fiscal Impact:
This action will result in a fiscal impact of $150,000.00. This project will be funded entirely from Fund No. 100 General Fund. The project budget has an available balance of $150,000.00; thus, there are sufficient funds to cover this contract amount.
Budget Account Number:
1004513-52300 $150,000.00
The term of the Consultant/Professional Services Provider Agreement may be extended, at the City’s discretion, for four (4) additional one-year periods. This type of renewal option is typically evaluated during the City’s annual budget preparation and adoption period, which occurs in the spring of each year.
Strategic Plan Goal:
This item aligns with “Goal E Invest in Infrastructure” in the City of Victorville Strategic Plan 2023-2026. The use of the on-call engineering plan check consultant will allow for the timely review of private development projects ensuring that City Standards and Specifications for public infrastructure are adhered to. 3 7
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Background:
Review of civil improvement plans and special studies are essential functions performed by the Development Engineering Division. To ensure that the improvement plans and special studies submitted for private development projects can be reviewed in a timely manner, sometimes it is necessary to use an on-call engineering consultant.
The scope of work may include preliminary and final plan reviews, as well as special study reviews related to Water Quality Management Plans (WQMP), Hydrology studies, and/or Geotechnical Studies. Contracting these services ensures excellent customer service to our development customers, given staff can utilize this contract to supplement City staff to ensure timely review of the aforementioned services.
Most of the work assigned will involve plan reviews and special study review support for private development projects, including those conditioned to complete public improvements.
Discussion:
On April 15, 2024, the City issued a Request for Proposals (RFP) for on-call engineering plan check and study services. The RFP was emailed to five consultants and posted on the City’s website. Proposals were due by 2:00 p.m. on May 2, 2024, and ten proposals were received.
The following Consultants submitted their proposals:
•Hunsaker & Associates, Riverside, CA
•Transtech Engineers, Inc., Chino, CA
•HR Green, Corona, CA
•Ladayu Consulting, Palos Verdes Estate, CA
•Carlos Seanez Engineering, Rancho Cucamonga, CA
•ERSC, Redlands, CA
•Charles Abbot Associates, Mission Viejo, CA
•RKA Consulting, Walnut, CA
•Bureau Veritas, Irvine, CA
•D. Woolley & Associates, Tustin, CA
A selection committee, composed of staff from Development Engineering, Building, and Planning was appointed at the onset of the selection process. The committee meticulously reviewed each written proposal submitted by the consultants to ensure compliance with the RFP requirements. These proposals were ranked according to the criteria specified in the RFP. The initial ranking revealed a near tie between the top three consultants. Below are the top three consultants in alphabetical order:
•Bureau Veritas, Irvine, CA
•ERSC, Redlands, CA
•Transtech Engineers, Inc., Chino, CA
As a result, the top three consultants were invited to deliver live presentations to the selection committee. The final decision was made based on the combined evaluation of 3 7
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the written proposals and the interviews. Transtech Engineers, Inc. was the selected consultant based on demonstrated competence and professional qualifications to provide the requested services, with cost not being a factor in the selection process.
This procedure adheres to Victorville Municipal Code (VMC) §2.28.280, "Award of consultant/professional services contracts based upon competence," specifically subsection (a), "Factors to consider."
Staff recommends that the Honorable City Council approve the Consultant/Professional Services Provider Agreement with Transtech Engineers, Inc., in an amount not to exceed of $150,000.00 for On-Call Plan Checking & Map Checking Services.
Staff remains available for any questions Council may have.
Attachments: A. Transtech Engineers, Inc. Proposal
B. Consultant/Professional Services Provider Agreement, CC24-097