Item Number: 8
City Council / Board of Directors
Written Communications
Meeting of: September 3, 2024
Submitted By:
Sophie Smith, Deputy City Manager
Subject:
A Resolution of the City Council of the City of Victorville Amending the Table of Organization and Compensation Schedule Previously Adopted on June 4, 2024, for Fiscal Year 24-25
Recommendation:
That the Honorable City Council adopt Benefits Resolution No. 24-075, effective September 3, 2024.
Fiscal Impact:
The fiscal impact associated with this resolution is included within the Fiscal Year 2024- 2025 budget. No additional appropriation is needed.
Strategic Plan Goal:
The item is consistent with Strategic Plan Goal “G” “Organizational Effectiveness and Sustainability” in that the organizational structure must be reviewed and evaluated regularly, and revised accordingly, to maximize organizational effectiveness and sustainability.
Background:
City of Victorville Administrative Policies are intended to be developed and administered by the City Manager as guidance for City employees and to supplement the Personnel Rules and Regulations for the efficient operation of the City. Currently, staff is undergoing a comprehensive review of various administrative policies. Many of the administrative policies are in need of updating, or can be rescinded altogether.
Discussion:
While updating the administrative policies regarding cell phone and vehicle stipends, it was determined the updated administrative policies should be cross-referenced in the Benefits Resolution adopted by the City Council annually. Additionally, the guidance for 3 7
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City Council members should be removed from the administrative policies and more appropriately be incorporated into the Benefits Resolution as well. Resolution No. 24-075 has been drafted to incorporate the changes regarding cell phone and vehicle stipends for employees as well as City Council members.
•Cell Phone/Technology Stipend - An update to Administrative Policy No. B-28 has been drafted and approved by the City Manager to properly reflect the cell phone/technology stipend provided to various staff members to offset the costs of those employees’ use of their personal devices, internet, or other technology to conduct their job duties. The employee stipends are included in the budgeting process and accounted for accordingly.
oCity Council Members - Previously, the $150 monthly cell phone stipend made available to City Council members who choose a stipend rather than the use of a City-issued cell phone was captured in Administrative Policy B-
28. As previously mentioned, such administrative policies generally pertain to employees, so the reference to the Council stipend has been removed from the updated Administrative Policy B-28 and rather is being added to the updated Benefits Resolution No. 24-075.
•Vehicle Stipend - An update to Administrative Policy No. B-26 has been drafted and approved by the City Manager to properly reflect the vehicle stipend provided to various staff members to offset the use of their personal vehicles for City business. The vehicle stipends for employees are included in the budgeting process and accounted for accordingly.
oCity Council Members - Currently, the Mayor and Mayor Pro-Tem receive a monthly vehicle stipend of $300 and $200, respectively pursuant to Chapter 8, Section IV (H) of the Council Policy Manual entitled “Mileage Reimbursement/Allowance” to cover the costs using their personal vehicles for City-related travel. Accordingly, such benefit is being added to the updated Benefits Resolution No. 24-075.
In addition to these changes, a recent CalPERS audit identified a need to add dollar signs and minimum and maximum column headers to the Table of Organization and Table of Compensation. We have included these changes in this update, as well as the updated salary for the City Manager as approved by the City Council on August 20, 2024.
Staff is requesting your favorable consideration on this item and remains available for any questions or comments.
Attachments: A. Benefits Resolution No. 24-075 (with yellow highlight reflecting changes)