Attachment A - Transtech Engineers, Inc. Proposal — Victorville City Council, September 3, 2024

Attachment A
Transtech Engineers, Inc.

Proposal
Technical Proposal

RFP

ON-CALL

PLAN & MAP CHECKING

SERVICES
CC24-097
Envelope 1 - Statement of Qualifications and Section D Forms “RFP – ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097”
Submitted To
City of VICTORVILLE
14343 Civic Drive, 2nd Floor
Victorville, CA 92392

Attn.: Celeste Calderon
City of Victorville – Finance Department
Submitted By
TRANSTECH Engineers, Inc.

Contact Person for this Proposal:

Ahmad Ansari, PE, Principal
E: [email protected]
C: 949-702-5612; O: 909-595-8599
www.transtech.org
855.595.2495 (toll-free)

Proposal 1

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

1. Proposal Cover Sheet

May 2, 2024

City of VICTORVILLE
14343 Civic Drive, 2nd Floor; Victorville, CA 92392
Attn.: Celeste Calderon (City of Victorville – Finance Department)

Technical Proposal, RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Transtech is pleased to submit this Proposal for the subject services.

Established in 1989, Transtech (a California Corporation) is a multi-disciplinary engineering consulting firm. Transtech has been in business for 35 years and provides municipal services to approximately 80 public agencies. Transtech has a large pool of well experienced staff (approximately 200) and resources readily available to provide requested services, and respond to requests in a timely, efficient, and cost-effective manner.

Our multi-disciplinary service capabilities include:
• Building & Safety Services, Building Official, Building Inspection, Plan Check, Building Code Enforcement
• Civil Engineering
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Eng
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Eng
• Emergency, Support Services

Transtech’s Plan Check and Inspection Capacity in numbers:
• We maintain and manage electronic plan submittal portals for over 25 cities. • In 2023, we processed and reviewed approximately 11,000 projects with 76,000 documents and performed approximately 52,000 inspections.

Transtech has integrated many technological assets into its services to provide the most efficient and cost -effective service possible. We provide fully automated electronic plan submittal, plan checking, and tracking virtual counter. We provide this on our company portal, as well as offer same portal access to our client cities on their web sites.

We have extensive experience working with Public Agencies in similar assignments. We are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies.  Successfully providing similar services to many agencies for 35 years.  Proven track record in on time and within budget project delivery.  Multi-disciplinary engineering consulting service capabilities to provide an array of municipal services.  Ability to work collaboratively with agencies, project applicants, and other stake holders, and communicate effectively with diverse audiences and stakeholders at public forums.  Committed to producing a high-quality work product and deliver a high level of customer care.  Commitment of principal level management and involvement throughout the contract duration.  Well experienced in-house staff readily available to commence with the services upon City’s authorization.

Transtech shares the City’s commitment and strive on delivering a top -quality customer experience to the communities we serve through innovation and responsiveness, with integrity, flexibility, and professionalism. We strive to push the envelope beyond bureaucracy who think outside the box and who provide excellent customer service.

www.transtech.org
855.595.2495 (toll-free)
ISO 9001 Certified
About Transtech Video
Highlight:

CLICK HERE
Thank you for the opportunity to submit this proposal. Should you have any questions, or require additional information, please contact the undersigned.

Sincerely

Ahmad Ansari, PE, Contract Principal
E: [email protected]; C: 949-70 2-5612

Proposal 2

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

2. Table of Contents

Our proposal is submitted in the format and section orders specified in RFP Section titled “ 3. PROPOSAL FORMAT AND REQUIRED CONTENTS”.

Section Page

1. Proposal Cover Sheet 1

2. Table of Contents 2

3. Statement of Qualifications 3
a. Company Qualifications 3
b. Staff Qualifications 5
c. Examples of similar Projects 7

4. References 8

5. Work Plan 9
a. Project Understanding 9
b. Service Approach 11
c. Staff Availability 14
d. Response Times 14

6. Fee Summary (per RFP requirement, submitted separately) 15

7. Staff Resumes 16

8. Required Forms (Section D of RFP) 22

Appendix: Insurance 35

Proposal 3

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

3. Statement of Qualifications

a. Company Qualifications

Company Profile:

Established in 1989, Transtech (a California Corporation) is a multi- disciplinary engineering consulting firm.

Transtech has been in business for 3 5 years and provides municipal services to approximately 80 public agencies.

One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers. We serve as Building Official, Building Plans Examiner, Building Inspector, Permit Technician, Building Code Enforcement, City Engineer, City Traffic Engineer, Map/Plan Checker, Public Works/Permit Inspector, CIP Manager, Construction Manager, Construction Inspector, Designer, Federally Funded Project Manager and in other capacities for a number of public agencies.

Transtech’s Plan Check and Inspection Capacity in numbers:
• We maintain and manage electronic plan submittal portals for over 25 cities. • In 2023 , we processed and review ed approximately 1 1,000 projects with 76,000 documents and performed approximately 52,000 inspections.

Innovative and Advanced Technology:

Transtech has integrated many technological assets into its services to provide the most efficient and cost - effective service possible. We provide fully automated electronic plan submittal, plan checking, and tracking. We provide this on our company portal, as well as offer same portal access to our client cities on their web sites.

Electronic Plan Check:

Transtech provides all Electronic Plan Check. Please click here for a sample of our electronic plan check
portal at one of our contract Cities. We offer electronic plan check submittal portal to our client cities at no additional cost.

Virtual Counter:

We offer virtual meetings with plan checkers. Please click here to explore the virtual plan check counter
appointment calendar for one of the Cities,

Transtech’s unique “Customer Care” approach in delivering Building and Safety Services in an efficient, cost- effective, and timely manner:
• Transtech is well known in providing Cost Effective Services on time with a customer friendly and responsive approach. Our services are founded on the principles of Total Quality Management for Total Customer Care.
• Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify

Proposal 4

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
in the field. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. • All telephone calls or e-mails received are returned within the same working day, or the following day. We take pride in our “Same Day Response” motto.
• Responsiveness is an integral part of Transtech’s “customer friendly” service approach. • We will strive to enhance the City’s image by public trust to be the most desirable community to live, invest and conduct business.

Quick Turn Around Time and Expedited Services / Expedited/Off -Business Hours/Weekend Services:

Transtech will provide plan checks on a quick turn- around schedule. Transtech also provides expedited service when requested. If the City receives a request from applicants for expedited plan check services, Transtech staff will provide additional resources to accommodate such a request. If the City requests inspection services, Transtech staff will provide additional resources to accommodate inspection request s during off business hours and weekends.

Readily Available Staff:

Transtech has a large pool of well experienced staff and resources readily available to provide requested services, and respond to requests in a timely, efficient, and cost -effective manner. Our staff and resources include approximately 200 staff, including building officials, plan checkers, inspectors, permit technicians , engineers, project managers, designers, plan checkers, inspectors, construction managers, traffic and transportation analysts, technicians, support personnel.

Community Involvement:

We are proud to support civic and community activities, which demonstrates our commitment to the progress, health, and well-being of the communities we serve. In services and partnership with our client cities, we have a proven record of active engagement in City and Community events, programs, causes, and initiatives. Our goal is not just to serve as an engineering consultant which is what we are best at, but activity partnering with our clients, to further enhance the City’s reputation as an ideal community to live, invest, work, and play in. The Transtech Team is very passionate about giving back, especially through youth empowerment and workshops to encourage middle school and high school students to pursue higher education and to get involved in STEM related fields, like engineering. Several of our team members have been involved in various organizations and spoke at countless events to encourage the youth and young women in particular to pursue Engineering in both their academic and career paths.

We believe our team is well qualified to perform the services requested:

We have extensive experience working with Public Agencies in similar assignments. We are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies.
 Successfully providing similar services to many agencies for over 33 years.  Proven track record in on time and within budget project delivery.  Multi-disciplinary engineering consulting service capabilities to provide an array of municipal services.  Ability to work collaboratively with agencies, project applicants, and other stake holders, and communicate effectively with diverse audiences and stakeholders at public forums.  Committed to producing a high-quality work product and deliver a high level of customer care.  Commitment of principal level management and involvement throughout the contract duration.  Well experienced in-house staff readily available to commence with the services upon City’s authorization.  Transtech shares the City’s commitment and strive on delivering a top -quality customer experience to the communities we serve through innovation and responsiveness, with integrity, flexibility, and professionalism. We strive to push the envelope beyond bureaucracy who think outside the box and who provide excellent customer service.

Proposal 5

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
b. Staff Qualifications

Several of our engineers are licensed as Professional Engineers by the State of California Board for Professional Engineers, Land Surveyors, and Geologists ( BPELSG). Our staff professional licenses, registrations and certifications include:
• PE (Licensed Civil Engineer
• TE (Licensed Traffic Engineer)
• PLS (Licensed Land Surveyor)
• QSD (Construction General Permit Qualified SWPPP Practitioner) • QSP (Construction General Permit Qualified SWPPP Developer) • QISP (Industrial General Permit Qualified Industrial Stormwater Practitioner) • PMP (Professional Transportation Planner)
• RSP (Registered Safety Professional)
• CASp (Certified Access Specialist)
• PMP (Certified Project Management Professional)
• CPSWQ (Certified Professional in Storm Water Quality
• CPESC (Certified Professional in Erosion and Sediment Control) • LEED AP (Professional with specialty credential with knowledge in green building practices • Registered Construction Inspector by American Construction Inspectors Association

Also, several of our staff members are certified by the International Code Council (ICC). We have staff who have reached the highest possible level of code administration with the Master Code Professional designation certification from the ICC. In addition, some of our staff members are certified as Fire Plan Checkers and Inspectors, as we provide these services to some agencies Building Official Certifications:
 Certified Master Code
Professional
 Building Code Official
 Building Official
Plan Check Certifications:
 Residential Building Plans
Examiner
 Commercial Building Plans
Examiner
 California Building Plans
Examiner
 Certified Sustainability
Professional
 CalGreen Plans Examiner
 Accessibility Plans Examiner
 Commercial Energy
Conservation Plans Examiner
 Residential Plans Examiner
 Mechanical Plans Examiner
 Plumbing Plans Examiner
 Electrical Plans Examiner
Inspection Certifications:
 Combination Inspector
 Commercial Building Inspector
 Residential Building Inspector
 Accessibility Inspector
 Commercial Energy Conservation
Inspector
 Electrical Inspector
 Commercial Electrical Inspector
 Residential Electrical Inspector
 Residential Energy Conservation Inspector
 Residential Building Inspector
 Residential Mechanical Inspector
 Mechanical Inspector
 Commercial Mechanical Inspector
 Plumbing Inspector
 CalGreen Inspector
 Building Inspector CBC
 Building Inspector UBC
 Plumbing Inspector UPC
 California Building Inspector
 California Commercial Plumbing
Inspector
 California Residential Mechanical
Inspector
 California Residential Mechanical
Inspector
Additional Inspection Certifications:
 IAPMO Plumbing, Mechanical Inspector
 Fire Code Inspector
 Fire Inspector II
 California UST Inspector
Permit Technician Certification:
 Permit Technician
CACEO Certified Code Enforcement
Officer

State of California Safety Assessment
Program:

CalOES SAP Evaluator

Proposal 6

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
c. Examples of similar Projects

SAMPLE PROJECTS REPRESENTATIVE OF TRANSTECH’S EXPERIENCE IN REQUESTED SERVICES

Agency: CITY OF WEST COVINA
Project: Asteria Residential Development (Valuation $40 m).

This development includes 158-unit residential homes.

Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan Check and Inspection.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF SOUTH EL MONTE
Project: Chico Residential Development (Valuation $15 m).

This development includes 13 buildings with 70 residential units.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF COMMERCE
Project: Warehouse with Office Space Development
(Valuation $20 m). This development includes one -story of warehouse with mezzanines for office use of 114,898 square feet of total floor area in a 5.65-acre lot.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF ALHAMBRA
Project: Main Street Collection (Valuation $23 m). This development includes 4-story mixed-use project with 8,200 s ft retail space, 52 condos, 9 live/work units, 19 townhomes, and 6 shopkeeper units.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Proposal 7

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
Agency: CITY OF TEMPLE CITY
Project: Blossom Walk Residential Development (Valuation $6 m). This development includes 24-unit condominiums and 4 single family homes.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF WEST COVINA
Project: Medical Center Building (Valuation $20 m). This project is a new Medical Office Building of approximately 55,000 sf that will operate 24/7 providing a radiation
oncology department and infusion department.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Proposal 8

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

4. References

Transtech has been in business for 35 years and is providing municipal services to approximately 80 public agencies.

Per the RFP, 3 references of Public Agencies are required where Transtech is providing similar services (additional references can be provided is requested by the City):

CITY OF ALHAMBRA (Year started and completed: 1993 – Ongoing Service) Reference Contact:
• Andrew Ho, Community Development Director; T: 626-570-5041; E: [email protected]

Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, Engineering Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management

CITY OF SOUTH EL MONTE (Year started and completed: 2018 – Ongoing Service) Reference Contact:
• Contact: Rene Salas, City Manager, T: 626-579-6540, E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, Engineering Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management

CITY OF COMMERCE (Year started and completed: 2003 – Ongoing Service) Reference Contact:
• Vilko Domic, Assistant City Engineer; T: 323-722-4805; E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, Engineering Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management

Proposal 9

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

5. Work Plan

a. Project Understanding

Section C of the City’s RFP includes a detailed scope of services, which is cited below a reference. Transtech will provide the requested services in the scope of services.

1. STATEMENT OF PURPOSE
The City of Victorville (the “City”) invites qualified engineering consultants to submit proposals to provide specialized planning services for its On-Call Plan & Map Checking Services to perform on-call plan and map check review and approval services on a project-by project basis. The Service Provider shall perform, coordinate, and manage the tasks listed in this scope of services. The following tasks are not intended to be comprehensive or exclusive; they are merely set forth as a general outline of the work that shall be expected.

The work under this agreement shall include the following:

2. CITY’S RESPONSIBILITIES

1. Receive submittal package from developer and check for completeness.

2. Provide copies of reference plans and studies of the surrounding area that are pertinent to the project.

3. Provide copies of the conditions of approval, and mitigation measures identified in the environmental review process.

4. Notify Service Provider that submittal package is ready for review.

5. Transmit map, special studies, and plan check comments received from Service Provider to developer.

3. SERVICES PROVIDER’S RESPONSIBILITIES

1. Coordinate online file sharing/digital transfer(s) of submittal packages, map check comments, plan check comments, and special studies comments to the City.

2. Check submittal package, plans, maps, and/or studies for completeness.

3. Review the following reference plans of surrounding areas to check for inconsistencies in design and/or boundary conditions:
a. Subdivision Map
b. Street Improvement Plans
c. Grading Plans
d. Storm Drain Plans
e. Sewer Improvement Plans
f. Water Improvement Plans
g. Site Plans

4. Perform Site visits to verify field conditions and look for unique site conditions.

5. Review and recommend for approval subdivision maps, certifying that they are technically correct and comply with the Subdivision Map Act and City ordinances.

6. Review and recommend for approval the following improvement plans to assure that City standards and generally accepted engineering principles and practices are met:
a. Street Improvement Plans
b. Storm Drain Plans
c. Grading Plans
d. Erosion Control Plans

Proposal 10

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
e. Sewer Improvement Plans
f. Water Improvement Plans
g. Street Light Plans

7. Review and recommend for approval construction cost estimates submitted by developer.

8. Review soils reports and geotechnical/infiltration studies to identify unique design recommendations or conditions, checking for consistency with project design parameters and improvement plans, recommending for approval or requiring additional review by engineering department.

9. Review hydrology/drainage studies to identify unique design recommendations or conditions, checking for consistency with project design parameters and improvement plans, recommending for approval or requiring additional review by engineering department.

10. Review sewer and water feasibility studies to identify unique design recommendations or conditions, checking for consistency with project design parameters and improvement plans, recommending for approval or requiring additional review by engineering department.

11. Review PCMP/WQMP to identify unique design recommendations or conditions, checking for consistency with project design parameters and improvement plans, recommending for approval or requiring additional review by engineering department.

12. Review Scoping Agreements, VMT, and Traffic Impact Analysis Studies to identify unique design recommendations or conditions, checking for consistency with project design parameters and improvement plans, recommending for approval or requiring additional review by engineering department.

13. Review subdivision maps to check for consistency with improvement plans.

14. Review the conditions of approval, and mitigation measures identified in the environmental review process to check for consistency with improvement plans.

15. Check improvement plans for conformance with City standards and specifications, master planning documents, and NPDES requirements.

16. The service provider shall provide a written statement that the subdivision maps (if requested) and improvement plans are recommended for approval. The subdivision maps and improvement plans shall be approved and signed by a Civil Engineer registered by the State of California to practice civil engineering.

17. Review of the subdivision maps and improvement plans submittal shall be completed and returned to the City in a timely manner. It is expected that first time review of plans be returned to the City within four weeks and subsequent reviews of the plan returned within two weeks.

4. EXTRA WORK
Extra work is new or unforeseen work performed by the Consultant when the City determines that it is not covered by the Scope of Work. No extra work is authorized without written approval from the City. The Consultant shall immediately submit an RFI to the City requesting authorization to perform any extra work.

5. MONTHLY PROGRESS REPORT AND INVOICE
The Consultant shall submit a monthly invoice which shall be accompanied by a progress report that summarizes the work completed within the period. The Consultant can only invoice for costs actually incurred before invoicing the City. All work shall be billed per the agreed unit prices set forth in the Cost Proposal.

6. PROJECT RECORDS AND DOCUMENTS
The Consultant is required to maintain copies of all required records at its office for the duration of services and submit to the City all original documents. All draft reports, final reports, or other documents shall be typed.

Handwritten documents will not be accepted. The City, duly authorized representatives, and other jurisdictional agencies shall have access to any documents, books, papers, and records of the consultant (which are directly pertinent to this project) for the purpose of making an audit, examination, excerpts, and

Proposal 11

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
transcriptions. The City will be the owner of all original documents, and digital information. All digital and/or computer-generated drawings shall be the property of the City and two (2) original hard copies shall be submitted to the City with a digital copy.

b. Service Approach

Service philosophy:

Our service philosophy is defined by our unique “Customer Care” approach in delivering our services in an efficient, cost-effective, timely and customer friendly manner:
 Transtech is well known in providing Cost Effective Services on time with a customer friendly and responsive approach.
 Our services are founded on the principles of Total Quality Management for Total Customer Care.  We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with the highest quality product.  We start by working with the applicant early on and during plan review to help them prepare a set of plans which have all of the required information clearly and logically presented.  Additionally, we never hesitate to make suggestions which help eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field . Experience has taught us well that inspection time and applicant frustration can both be substantially reduced, while increasing overall compliance, by producing a better set of plans during the plan review process. And in the case of homeowners, this policy often demonstrates early on that the City really is truly a partner in a process that can often be a source of stress and tension for many applicants, and we fully understand that.  This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan.  Transtech provides all plan check comments on electronic files. All plan check comments are provided on pdf format electronically, as well as hard copies. Plan review corrections are written clearly and are fully detailed to explain the Code deficiency.
 To help the applicant better understand the problem, Transtech provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner , and reduces the overall time our staff is required to spend on that particular plan. Unclear and/or cryptic corrections are never written, and all correction lists, except those written over the counter, are typed and printed on a laser printer.  Our plan checkers confer early on and respond to questions from the architect, engineer, designer, applicant, etc. When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks where the plan corrections.  Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field.
 All telephone calls or e- mails received are returned within the same working day, or the following day.

We take pride in our “Same Day Response” motto.
 Responsiveness is an integral part of Transtech’s “customer friendly” service approach.  We will strive to enhance the City’s image by public trust to be the most desirable community to live, invest and conduct business.
 Customer Care means highest quality customer service. Transtech is committed to providing “Customer Care” to the City, City's patrons, responding quickly and effectively to the walk -in, telephone, and

Proposal 12

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
electronic inquiries of the public related to our services.

Plan Check Processing:

When a plan check order is received, it is logged and reviewed by Building Staff and then assigned to applicable plan checkers. The plan check duration is monitored thru the plan check log data base, which generates messages at identified intervals to info rm plan checker and supervising Sr. Staff so that they are aware of how the progress and status continuously. If any potential delay is monitored, necessary steps are taken, such as meeting with plan checker to review the schedule, workload, performance, and identify actions, including assigning additional staff, if necessary, to ensure timely completion of assignment.

Plan Check Coordination:

Our plan checkers respond to questions from the architect, engineer, designer, applicant, etc. When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks.
• Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. This pro -active approach reduces inspection time and questions, and applicant frustration, while increasing overall compliance, by producing a better set of plans during plan review process.

Especially, when the applicant is a homeowner trying to improve his/her property, this policy often demonstrates early on that the City really is here to help.

Approach to Meeting with Applicants:

Our staff is available to applicants by phone and through email or through virtual meeting for questions or available to meet for rechecks if necessary. Our policy is to meet with applicants virtually via TEAMS or ZOOM or when necessary, at City Hall, but we also have an available facility at our office meetings with applicants.

Expedited/Off-Business Hours/Weekend Services:

If the City receives a request from applicants for expedited plan check services, Transtech staff is able to provide additional resources to accommodate such a request. If the City requests inspection services, Transtech staff will provide additional reso urces to accommodate inspection requests during off business hours and weekends.

Quick Turn Around and Expedited Service:

Transtech will provide plan checks on a quick turn- around schedule. Transtech also provides expedited service when requested. Applicant will be able to see online on real time the progress of plan check submittals.

Weekend, Holiday & Atter Work Inspection:

Transtech is readily available and has the resources to provide weekend, holiday, and after -work hour inspections as requested by the City Manager or designee.

Electronic Plan Check:
• Transtech provides Electronic Plan Check. Please click here for a sample of our electronic plan check portal at one of our contract Cities.
• We offer electronic plan check submittal portal to our client cities at no cost.

Virtual Counter:

We offer virtual meetings with plan checkers. Please click here to explore the virtual plan check counter

Proposal 13

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
appointment calendar for one of the Cities,

Following are sample snap shots of various types of electronic plan checks.

Proposal 14

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

c. Staff Availability

Readily Available Staff:

d. Response Times

Quick Turn Around Time and Expedited Services / Expedited/Off -Business Hours/Weekend Services:

Average Response Times:
• Based on the size of project and types and number of plans submitted, initial plan reviews are generally completed within 2 to 3 weeks.
• Subsequent plan reviews are generally completed within 2 weeks.

Proposal 15

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

6. Fee Summary (per RFP requirement, submitted
separately)

Proposal 16

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

7. Staff Resumes

SR. STAFF PROJECT ORGANIZATION CHART

RESUMES

AHMAD ANSARI, PE, Contract Principal
Education
• BS in Engineering, MBA
Registrations/Certifications
• Registered Civil Engineer
Subconsultants:

SOILS REPORT REVIEW SUPPORT: GEO-ADVANTEC, INC. (www.geoadvantec.com) LANDSCAPE PLAN REVIEW SUPPORT: WITHERS & SANDGREN, LTD. (www.withersandsandgren.com)
City of Victorville

MICHAEL ACKERMAN, PE, QSD/P,
QISP
Sr. Engineer
 20 yrs of experience.
 Serves as PM, Plan Checker at various TT
Contract Cities.
 Prior experience includes working for public
agencies and Caltrans.

AZITA FAKOORBAYAT, PE
Sr. Engineer
 30 yrs of experience.
 Serves as City Eng., PM, Plan Checker at
various TT Contract Cities.
 Prior experience includes working for public
agencies as Sr. Eng, PM, Assist. City Eng.

JEFFREY KAO, PE, CASp, CBO
Sr. Engineer
 20 yrs of experience.
 Serves as Plan Checker at various TT
Contract Cities.
 Prior experience includes working as a
structural engineer.

AHMAD ANSARI, PE
Sr. Engineer, Contract Principal
 30 yrs of experience.
 Prior experience includes working for public agencies as PW Director, City Engineer.

JOSEPH DEPERALTA, PE, QSD
Sr. Engineer
 30 yrs of experience
 Serves as Plan Checker at various TT
Contract Cities.

DAVID RAGLAND, PE, PLS, QSD/P,
QISP
Sr. Engineer
 35 yrs of experience
 Licensed Civil engineer and Land Surveyor.
 Diverse experience in a wide variety of
projects.

CARLOS PINEDA, PE, QSD/P, LEED
Sr. Engineer
 30 yrs of experience
 Serves as Plan Checker at various TT
Contract Cities.

MICHAEL DAVID LLOYD, PE, QSD,
QSP
Sr. Engineer
 30 yrs of experience.
 Serves as PM, Plan Checker at various TT
Contract Cities.
 Prior experience includes working for public
agencies.

ZIAD Y. MAZBOUDI, PE, QSD/P,
CPSWQ, CPESC, LEED AP, D.WRE
Sr. Engineer
 34 yrs of experience.
 Serves as PM, Plan Checker at various TT
Contract Cities.
 Prior experience includes working for public
agencies.

BAHMAN JANKA, TE
Sr. Traffic Engineer
 30 yrs of experience.
 Serves as City Traffic Eng. at TT
Contr. Cities.
 Prior experience includes working for public
agencies as City Traffic Engineer.

MARIA FRASER, PE, QSD/P
Sr. Engineer
 33 yrs of experience.
 Serves as PM, Plan Checker at
various TT Contract Cities.
 Prior experience includes working for public
agencies as City Eng, CIP Manager
Our staff and resources include approximately 200 staff, including building official, plan checkers, inspectors, engineers, project managers, designers, construction managers, traffic and transportation analysts, technicians, admin support personnel.

Proposal 17

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
Highlights
Mr. Ansari has over 30 years of past experience in City and County Public Works and has worked at several municipalities in Southern California, including:
• City of Moreno Valley- Public Works Director/City Engineer • City of Rialto- Public Works Director/City Engineer
• City of Perris- Public Works Director
• City of Pomona- Deputy Public Works Director/Assistant City Engineer.

He has managed CIP Programs and Public Works Operations, and served as the responsible in charge of numerous multi-disciplinary teams, including:
• Capital Improvement Program project management and delivery • Real Property/Right of Way acquisition and management • Traffic and Transportation engineering
• Private Development/Entitlement process review and approval • Maintenance and Operations including roads, storm drains, sewers, parks, facilities, traffic signals, signs/striping, fleet
• Special Districts, Landscape/Lighting Assessment
• Electric Utility

MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Sr. Engineer
Education
• BS in Engineering
Registrations/Certifications
• RE Academy, Caltrans
• Water Pollution Control Compliance on Construction Sites for RE, Caltrans • Construction Program Management Workshop, FHWA
• Field Office Procedures Course, Caltrans
• California Work Zone Inspection – High Speed, Caltrans • Asphalt Concrete Inspection and Rehabilitation Strategies, Caltrans Highlights
Mr. Ackerman has over 20 years of experience. At Transtech, he has been working as a Sr. Engineer at various Transtech City Engineering Contracts. He has served at various Cities under Transtech’s City Engineering Contracts, including Temple City, Huntin gton Park, and Alhambra. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Mr. Ackerman’s experience also includes working at Caltrans and other agencies:
o Caltrans District 8: Mr. Ackerman was a civil transportation engineer for Caltrans District 8 where he was involved in the design and construction of various projects. • City of San Bernardino: Mr. Ackerman was involved in various projects, including Development Review and Plan Check, Design and Project Management.
• City of Huntington Park: Mr. Ackerman worked as contract City Engineer under Transtech’s municipal services contract and later as City Engineer and Interim Director of Public Works under the City.

MARIA FRASER, PE, QSD, QSP, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Ms. Frazer has over 33 years of experience in design, planning, project Management and construction of public works and commercial development infrastructure field. Ms. Fraser has spent the last four (4) years in the public sector as the Capital Improvements Program Manager for the City of Chino. H er responsibilities include planning, managing, and directing the work of a division of the Public Works Department staffed by professional and sub -professional engineers. She has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Proposal 18

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
As the Public Works CIP Manager, Ms. Fraser has been responsible for the programming, designing and delivery of multi-disciplinary capital improvement program projects, including street, water, sewer, storm drain, transportation, paving and slurry maintenance program, and other infrastructure systems.

Ms. Fraser is competent in the management and coordination of all construction activities ensuring that the projects are delivered with regards to safety, quality, program and cost.

As the CIP Engineering Manager, Ms. Fraser assumed the role of Acting Public Works Director when the PW Director is away. During the Public Works Directors absence, she participated in the weekly Executive Management Team (EMT) and responsible for decision making during his absence.

Ms. Fraser’s experience also includes working at various positions for public and private agencies including:
• City of Palm Desert, City Engineer
• City of Chino, Senior Project Manager:
• City of Adelanto, City Engineer:
• Consultant for the Caltrans’s District 8 NPDES unit as Storm Water Coordinator/Water Pollution Control Manager CLM Professional Services
• Fraco Engineering Consultants, Principal Engineer

AZITA FAKOORBAYAT, PE, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Ms. Fakoorbayat has over 25 years of experience. She has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Recent Experience with Transtech’s contract Cities:

Contract CIP Project Manager, City of Chino: As contract CIP Project Manager, coordinate various CIP projects throughout project design phase, including concrete, asphalt, storm drain, sewer, water, grading, traffic signal, accessibility. Conduct design review, PS&E review, constructability and biddability review, and manag e design phase of various CIP projects, and manage and coordinate various CIP projects with various design engineers to ensure project design phases are completed within time and budget, and proceed with construction.

Public Agency Experience:
• Principal Engineer, City of Costa Mesa, CA
• As Principal Engineer, perform a broad range of highly complex and professional • Civil Engineer I, Pierce County Public Works Utilities and Transportation • Services, Design Section, Tacoma, WA
• Assistant City Engineer, City of Sumner, Sumner, WA
Private Consulting Experience:
• Senior Project Manager, Afb Group, Laguna Niguel, Ca
• Senior Project Manager, Berryman & Henigar, Santa Ana, Ca • Project Manager, CNC Engineering, Newport Beach, Ca
• Senior Design Engineer/ Project Manager, Harding Lawson Associates Group Inc., Bellevue, Wa

CARLOS A. PINEDA, PE, QSD, QSP, LEED, Sr. Engineer
Education
• BS in Civil Engineering,
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Pineda has over 30 years of experience in c ivil engineering and project management. He has

Proposal 19

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
extensive experience working for both private and public sectors. He has participated on numerous multi-disciplinary teams dealing with the planning and development of civil and traffic engineering, urban and rural development, and public works projects. He has served as Principal Project Manager for a variety of projects. Public works design experience covers a wide variety of projects, including the improvement of major arterials, secondary highways and collectors, flood control and drainage projects, water and waste water projects, ADA retrofit, and safe routes to school projects. He has a good understanding and knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other go vernmental agencies. Private sector design experience covers a wide range of projects including residential master planned communities and “in tract” residential improvements . In -tract residential improvements included the design and construction of domestic and reclaimed water infrastructure to serve the new developments.

DAVID RAGLAND, PE, PLS, QSD, QSP, Sr. Engineer
Education
• Humboldt State University, CA, Bachelor of Science
Registrations/Certifications
• Registered Civil Engineer
• Licensed Land Surveyor
Highlights
Mr. Ragland is a civil engineer and land surveyor has over 30 years of diverse experience in a wide variety of projects in civil engineering. He has managed numerous multi -disciplinary teams dealing with the planning, engineering, entitlement, environmen tal permitting, development and construction of urban and rural development, and public works projects. His experience also includes special emphasis on complex grading and hillside developments (has worked on the civil engineering and development of more than 40,000 acres of hillside properties), preparation of due diligence and project feasibility analysis, through conceptual planning and design to entitlement and construction.

JEFFREY KAO, PE, CBO, CASp, ICC Certified Building Official, Plans Examiner and Inspector Education
• MS, BS Civil Engineering, Cal Poly
Registrations/Certifications
• Registered Civil Engineer; CASp
• ICC Certified Building Official, California Building Plans Examiner, CalGreen Inspector, CalGreen Plans Examiner, Mechanical Plans Examiner, Plumbing Plans Examiner, Building Inspector Highlights
Mr. Kao has over 20 years of experience and has been working at Transtech as Deputy Building Official, Senior Plans Examiner, On-Site Over the Counter Plans Examiner and performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, South Pasadena, and Temple City. Mr. Kao has broad knowledge of building and safety operations, including working in the capacity of Deputy Building Official and Plans Examiner. His past experience includes working as a structural engineer for 4 years at a structural design firm.

MICHAEL DAVID LLOYD, PE, QSD, QSP, Sr. Engineer
Education
• MS Civil Engineering, Texas A&M University
• BS Civil Engineering, Southern Methodist University
• MS Public Policy, Georgetown University
Registrations/Certifications
• Licensed Civil Engineer
• QSD, QSP
Highlights
Mr. Lloyd has over 30 years of experience, including working in both public and private sector. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Mr. Lloyd has worked for the City of Moreno Valley for 25 years and been responsible for the

Proposal 20

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
programming, designing and delivery of multi -disciplinary capital improvement program projects, and served in various capacities as:
• Assistant City Manager responsible for Public Works and Community Development Departments • Public Works Director
• City Engineer Land Development Division Manager
• Land Development Engineer
• Sr. Engineer
• Civil Design Engineer
• Traffic Engineer
• CIP Project Manager
• Construction Manager

As part of his responsibilities, Mr. Lloyd has:
• Maintained regular communications with developers and business owners working within the City to ensure satisfactory project progress.
• Represented the City at WRCOG committees.
• Oversaw upgrades to Accela / Digital Plan Room that streamlined the submittal process. • Oversaw the restructuring of Moreno Valley Utility and staffing of new positions. • Assisted with the restaffing of the Business and Safety Division, Planning Division, and Community Enhancement Division.
• Ensured City Council priorities are addressed in a timely manner with positive outcomes. • Oversaw Department’s preparation and submittals for various grant applications consistent with City Council priorities and the CIP.

ZIAD Y. MAZBOUDI, PE, QSD, QSP, CPSWQ, CPESC, LEED AP, D.WRE, Sr. Engineer Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer (#61216)
Highlights
Mr. Mazboudi has 34 years of progressively responsible, diversified experience in public works, engineering, utilities, development engineering, facilities maintenance, sustainability, environmental programs and project management in both the public and private sector, supported by a strong educational background in civil engineering, geographic information systems, water quality/urban runoff, and environmental programs. His experience includes:
• City of San Clemente - PW Department, Deputy Director/Engineering • City of San Juan Capistrano - PW/Utilities Department, Senior Civil Engineer • City of Westminster - PW Department, Associate Civil Engineer/Development Engineer • City of La Habra - PW Department, Assistant Civil Engineer.

Special International Projects:
• US Green Building Council (www.usgbc.org), Egyptian Green Building Council (EGBC) Represented the US Green Building Council, to assist in the formation of the EGBC. Provided lectures on the role of government in Green Building and on the US Green Building Program, LEED. • USAID International Development Agency ( www.usaid.gov), In partnership with USAID and ICMA Kingdom of Jordan Commercial/Industrial Environmental Audit In partnership with USAID and ICMA, developed a training manual for the audit of commercial and industrial facilities in Jordan. Performed audits in Jordan and provided recommendations to the Minister of the Environment and the Minister of Local Government.

JOSEPH DEPERALTA, PE, QSD, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Peralta has approximately 30 years of experience. His experience includes working as

Proposal 21

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
contract/consultant City Engineer, Plan Checker, Design Engineer for various Cities. His experience includes dealing, coordinating and navigating thru the permitting processes with municipal, county and state level and other governmental agencies, architects and consultant, utility companies, and regional entities, including Caltrans, Water Quality Board, AQMD, US Corps of Engineers, Department of Fish and Game, Union Pacific Railroad and others.

BAHMAN JANKA, TE, Sr. Traffic Engineer
Education
• MS, BS in Civil Engineering
Registrations/Certifications
• Registered Traffic Engineer
Highlights
Mr. Janka has over 35 years of experience in Traffic Engineering and Transportation Planning.

He has served as City Traffic Engineer and Transportation Director for public agencies, including:
• City of Pasadena, California: Transportation Administrator • City of Santa Clarita, California: City Traffic Engineer • City of Fremont, California: Associate Transportation Engineer • City of Palo Alto, California: Associate Transportation Engineer • Entranco Engineers, Bellevue, Washington: Transportation Engineer.

Subconsultants:

• SOILS REPORT REVIEW SUPPORT: GEO-ADVANTEC, INC. (www.geoadvantec.com )
Geo-Advantec, Inc. offers comprehensive services in various areas from site feasibility evaluation thought project completion for a wide range of projects and services, which include: Geotechnical Eng.; Eng. Geology; Geotechnical Earthquake Eng.; Geotechnical Instrumentation; Pavement Eng.; Forensic Geotechnical Eng.; Grading Monitoring and Field Testing; Soils & Materials Laboratory Testing; Special Inspection Services. Geo- Advantec owns a certified laboratory accredited by AMRL (ASSHTO Materials Reference Laboratory), in conformity to the requirements of the AASHTO Accreditation Program (AAP), AASHTO R -18, ASTM D3740 and ASTM E329; CCRL (Cement and Concrete Reference Laboratory); Caltrans; DSA (the Department of the State Architects); Army Corp of Engineers.

• LANDSCAPE PLAN REVIEW SUPPORT: WITHERS & SANDGREN, LTD. www.withersandsandgren.com )
Withers & Sandgren has been involved in providing varying levels of support to Community Development Departments for over twenty years. The firm has provided counter support for walk in plan reviews, been monthly Design Review Committee attendees, as well as presenters with planning staff to Planning Commissions and City Councils.

Proposal 22

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

8. Required F orms (Section D of RFP)

Transtech Engineers, Inc.

O: 909-595-8599
Ahmad Ansari, PE, Contract Principal 5/2/24
X
X
X
X
X
X
X
X
X
X
X
X
Per RFP requirement, submitted separately

Proposal 23

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Per RFP requirement

COST PROPOSAL
is submitted separately

Proposal 24

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Per RFP requirement

COST PROPOSAL
is submitted separately

Proposal 25

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Transtech Engineers, Inc.
13367 Benson Ave, Chino CA 91710
909-595-8599
909-590-8599
[email protected]
x
CA
38768 Chino
Ahmad Ansari, PE, Principal
95-4314745
95-4314745
Allen Cayir, President
Consulting Firm
13367 Benson Ave, Chino CA 91710

Proposal 26

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

CITY OF ALHAMBRA (Year started and completed: 1993 – Ongoing Service) Reference Contact:
• Andrew Ho, Community Development Director; T: 626-570-5041; E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, Engineering Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF SOUTH EL MONTE (Year started and completed: 2018 – Ongoing Service) Reference Contact:
• Contact: Rene Salas, City Manager, T: 626-579-6540, E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, Engineering Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF COMMERCE (Year started and completed: 2003 – Ongoing Service) Reference Contact:
• Vilko Domic, Assistant City Engineer; T: 323-722-4805; E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, Engineering Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management

Proposal 27

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Transtech Engineers, Inc.

Ahmad Ansari, PE
5/2/24 Contract Principal
Per RFP, t he Consultant shall obtain a City
business license prior to commencing work for
the City of Victorville.

Proposal 28

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Transtech Engineers, Inc.

X
954314745
X

Proposal 29

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Proposal 30

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Transtech Engineers, Inc.

Ahmad Ansari, PE Contract Principal
Contract Principal Transtech Engineers, Inc.
5/2/24 Chino
CA

Proposal 31

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Company Profile:

Established in 1989, Transtech (a California Corporation) is a multi-disciplinary engineering consulting firm.

Transtech has been in business for 35 years and provides municipal services to approximately 80 public agencies.

Innovative and Advanced Technology:

We provide this on our company portal , as well as offer same portal access to our client cities on their web sites.

Electronic Plan Check:

Transtech provides all Electronic Plan Check. Please click here for a sample of our electronic plan check portal at one of our contract Cities. We offer electronic plan check submittal portal to our client cities at no additional cost.

Virtual Counter:

We offer virtual meetings with plan checkers. Please click here to explore the virtual plan check counter appointment calendar for one of the Cities,

Readily Available Staff:

Transtech has a large pool of well experienced staff and resources readily available to provide requested services, and respond to requests in a timely, efficient, and cost-effective manner. Our staff and resources include approximately 200 staff, including building officials, plan checkers, inspectors, permit technicians, engineers, project managers, designers, plan checkers, inspectors, construction managers, traffic and transportation analysts, technicians, support personnel.

Community Involvement:

The Transtech Team is very passionate about giving back, especially through youth empowerment and k h iddl h l d hi h h l d hi h d i d

Proposal 32

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Proposal 33

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097

Transtech Engineers, Inc.

Ahmad Ansari, PE Contract Principal
954314745
13367 Benson Ave, Chino, CA 91710
909-595-8599 909-590-8599 [email protected] 5/2/24

Proposal 34

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
j. Acknowledgement Pages for All Addenda (if any) acknowledgement pages will be included as part of any issued addenda

N/A

Proposal 35

RFP -- ON-CALL PLAN & MAP CHECKING SERVICES, CC24-097
Appendix: Insurance

Transtech’s current Insurance Info is provided below. Transtech is currently under contract with the City for services. If selected by the City for this project, we will appreciate the opportunity of having our Attorney discuss the final contract language to ensure our insurance is in compliance with current laws and regulations and meets the City’s requirements with the City’s Attorney. Following items may be discussed:
• For insurability purposes, any duty to
defend which is not expressly
deleted or defined as a
reimbursement to the extent of the
adjudicated negligence will
present insurability issues.
• Insurance may not cover payment
for any of the City’s’ defense
related cost prior to a final
determination of liability or to pay
any amount that exceeds
Contractor’s finally determined
percentage of liability based upon
the comparative fault of
Contractor. Consultant should
reimburse all reasonable attorneys’
fees as part of City’s total damages
tied directly to Consultant’s
determined percentage of fault.
• For insurability purposes, one of the
most important contract terms is to
ensure the word "negligent" is
evident in the indemnity clause.

Absent a negligence trigger for
claims, a client or owner could
present claims with no allegations of
negligence, and the professional
liability may have coverage
implications. Inserting "negligent"
acts, errors, or omissions can help
make the entire indemnity subject
to an appropriate standard of care.
• Many contracts use phrases such
as: “arising out of or in connection
with". This can allow the certificate
holder to assert claims that vaguely
involve our scope of services. By
replacing such phrases with "but
only to the extent actually caused
by", the claimant must establish that
the negligence was the proximate
cause of the damage, otherwise
known as direct causation, would
be insurable.
• For insurability purposes, we suggest
limiting the obligation to only those
parties with whom we have the
contract, or who are in direct
contractual privity to the project
owner.
• For insurability purposes, in the event of any dispute between the Parties related to this Agreement or this Project, we recommend that the Parties agree to first negotiate in good faith toward a resolution with participation by representatives of each Par ty holding sufficient authority to resolve the dispute. If such dispute cannot be resolved in this manner, before any action or litigati on is initiated other than as required to secure lien rights, the dispute should be submitted to mediation using the Ame rican Arbitration Association or another mediator as mutually selected by the Parties. Such mediation should be completed within a reasonable period of tim e following either Party’s written demand with each Party to bear an equal share of the mediation fees and its own respective attorney and consultant fees and costs.”

Victorville City CouncilSeptember 3, 2024

Victorville City Council
September 3, 2024