Item Number: 8
City Council / Board of Directors
Written Communications
Meeting of: September 17, 2024
Submitted By:
Robert Clemmer, Fire Chief
Subject:
Award of a Construction Agreement for the Fire Station Bay Door Project Recommendation:
That the Honorable City Council award a construction agreement to Precision Garage Doors & Gates in the amount of $184,342 for the Fire Station Bay Door Project.
Fiscal Impact:
The recommended action will result in a fiscal impact of $184,342. This project was included in the Fiscal Year 2024-2025 budget and no additional appropriations are required. The project will be funded from the following accounts:
Account Account No. Amount
BAY DOOR 311 & 313 1002010-55060-96088 $159,623
FIRE/EMG SVC-BLDG MAINT 1002010-52410 $24,719
Total: $184,342
Strategic Plan Goal:
This item aligns with Goal E – Create a healthy and livable community by maintaining the City’s assets through investment in infrastructure and innovations.
Background:
Due to the number of calls the Fire Department receives, the fire station bay doors are heavily used. As a result of their use and age, the bay doors at stations 311, 312, and 313 have had numerous maintenance and malfunction issues over the last two years.
The bay doors need to function properly to prevent our engines’ response times from being delayed. In total, 11 bay doors need replacing, which will reduce future maintenance and malfunction issues. The location and quantity of the doors are listed below:
3 7
8 4
Station: Location: Bay Doors to be Replaced:
311 16200 Desert Knoll Drive 6
312 15182 El Evado Road 1
313 13086 Amethyst Road 4
Fire Stations 311, 312, and 313 are the City’s busiest stations and respond to a higher percentage of overall calls due to the fleet they house at their locations. The following percentages reflect the call volume per station within the last 12 months (July 2023 to June 2024).
Discussion:
The Fire Department is seeking approval, in collaboration with the Community Services Department, to award a construction agreement to Precision Garage Doors & Gates in the amount of $184,342 to replace 11 bay doors at Fire Stations 311, 312, and 313. To comply with the bidding process per Victorville Municipal Code Section 2.28.100, the project was advertised on June 26, 2024, in the Daily Press and closed on July 15, 2024, at 2:30pm. A mandatory job walk was held on July 2, 2024, in which eight companies attended. Five bids were received from those who attended the job walk:
Contractor Bid Amount
Precision Garage Doors & Gates $184,342
National Garage Door $205,465
A Door Company $229,000
Inland Overhead Door Company $324,000
McKendry Door Sales Inc. $469,500
FS311
41%
FS312
21%
FS313
17%
FS314
12%
FS315
9%
LAST 12-MONTHS
PERCENTAGE OF CALL VOLUME BY FIRE STATION
3 7
8 4
Staff from the Fire Department and Community Services Department has reviewed the proposals and recommend proceeding with awarding the contract to the lowest bidder, Precision Garage Doors & Gates. If the contract is awarded, we anticipate the new bay doors to be installed within a two-month period. The bay doors at Fire Stations 311 and 313 will be installed in the color red to achieve a more traditional firehouse look, and the bay door at Fire Station 312 will match the color of the existing bay doors.
Staff remains available to answer any questions the Council may have.
Attachments: A. Construction Agreement
B. Fire Station Pictures