Attachment B
City Council Chambers
14343 Civic Drive
Victorville, CA
www.victorvilleca.gov
VICTORVILLE CITY COUNCIL
VICTORVILLE LIBRARY BOARD OF TRUSTEES
SOUTHERN CALIFORNIA LOGISTICS AIRPORT AUTHORITY
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
THE CITY AS HOUSING ASSETS SUCCESSOR
JOINT POWERS FINANCING AUTHORITY
VICTORVILLE WATER DISTRICT
Regular Meeting Minutes
Tuesday, August 20, 2024
6:00 p.m. Regular Session
6:00 p.m. Regular Session
Call to Order
Roll Call
Present: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Absent: None
Also Present:
City Manager Keith C. Metzler, Deputy City Manager Sophie Smith, Deputy City Manager Jenele Davidson, Deputy City Manager Scott Webb, Deputy City Manager Tony Camargo,
City Clerk Jennifer Thompson, City Attorney Andre de
Bortnowsky
Invocation: Pastor Carlo Mendoza from Sunrise Church
Pledge of Allegiance: Police Captain Randy German
Special Presentations
Bond Measure Presentation from Carl Coles, Superintendent, Victor Valley Union High School District
Presentation to Homelessness Solutions Task Force Members
City Clerk Presents Agenda/Revisions to Agenda
Mayor Becerra announced 2024 Fireworks Enforcement Program Presentation was removed from the agenda and will be brought back at the next meeting.
Conflict of Interest Declarations
There were no conflict of interest reported.
Introduction to Public Comments
City Clerk Thompson provided an opening statement regarding public comments.
Public Comments
The following people spoke:
Angela Smith spoke on general items
PUBLIC HEARING(S)
1. Eucalyptus Street Infrastructure Restoration Project - Approve Notice of Exemption and Award of a Construction Contract
Recommendation:
That the Honorable City Council:
(1) Open and conduct a public hearing, receiving testimony regarding the proposed Capital Improvement Project (CIP) and CEQA Notice of Exemption; (2) Close the Public Hearing;
(3) Approve the CEQA Notice of Exemption and authorize staff to file the notice with the Office of Planning and Research and the County Clerk; and (4) Award a Construction Contract to Kirtley Construction, Inc. dba TK Construction, in the amount of $716,989.50 for the Eucalyptus Street Infrastructure Restoration Project.
Questions ensued
The Chair opened the Public Hearing
There were no speakers
The Chair closed the Public Hearing
Motion was made to approve staff recommendations for points 3 and 4
Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman
Comments ensued
Motion passed 5-0
Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
2. Citywide Pavement Preservation and Maintenance Project - Approve Notice of Exemption and Award of Construction Contract
Recommendation:
That the Honorable City Council:
(1) Open and conduct a public hearing, receive testimony regarding the proposed Capital Improvement Project (CIP) and CEQA Notice of Exemption; (2) Close the Public Hearing;
(3) Approve the CEQA Notice of Ex emption and authorize staff to file the notice with the Office of Planning and Research and the County Clerk; and (4) Award a Construction Contract to Pavement Coatings Co., in the amount of $1,600,000.00 for the Citywide Pavement Preservation and Maintena nce Project, CC24-125.
Questions ensued
The Chair opened the Public Hearing
There were no speakers
The Chair closed the Public Hearing
Motion was made to approve staff recommendations for points 3 and 4
Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman
Comments ensued
Motion passed 5-0
Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
3. Proposed Updated Electric Service Rules, Regulations and Rate Schedules
Recommendation:
The Honorable City Council:
(1) Conduct a public hearing, receive testimony for or against adoption of proposed Resolution No. 24-076, close the public hearing; and (2) Adopt Resolution No. 24- 076 amending and revising the Electric Service Rules, Regulations and Rate Schedules (tarif fs) for electric services provided to customers of the Victorville Municipal Utility Services (”VMUS”) pursuant to Chapter 10.10 of the Victorville Municipal Code; and
(3)
Approve Appendix B to the Rules, Regulations and Rate Schedules, and Adopt the Net E nergy Metering (“NEM”) 1.0 and Eligible Renewable Generator (“ERG”) Tariffs.
The Chair opened the Public Hearing
There were no speakers
The Chair closed the Public Hearing
Motion was made to approve staff recommendations for points 2 and 3
Moved: Mayor Becerra
Seconded: Mayor Pro Tem Harriman
Motion passed 5-0
Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
CONSENT CALENDAR
4. Reduction of Securities for Tract Map No. 15396
Recommendation:
That the Honorable City Council approve the full release of the Landscape Maintenance Assessment District (LMAD) Faithful Performance Securities for Tract Map No. 15396.
5. Commercial Demand Schedule No. 1
Recommendation:
That the City Council and Board of Directors ratify Commercial Demand Schedule No. 1 in the amount of $7,070,294.39, covering Electronic Fund Transfers No. 340027 through 340139 and Warrant No. 795997 through 796120 for 06/27/2024 through 07/10/2024, per the adopted budget for Fiscal Year 2023- 2024 for the period covering July 1, 2023 through June 30, 2024 and Fiscal Year 2024- 2025 for the period covering July 1, 2024 through June 30, 2025.
6. Payroll Demand Schedule No. 11B
Recommendation:
That the City Council and Board of Directors ratify Payroll Demand Schedule No. 11B for Payroll Period May 10, 2024, through May 24, 2024, in the amount of $2,217,617.26 covering Check Nos. 34042 through 34075, including Vendor checks. Please note employee Check No. 34052 has a live Check and an EFT Advice. Also included are Advice Nos. 314200 through 314750, per adopted budget for Fiscal Year 2023-2024 (period covering July 1, 2023, through June 30, 2024).
7. Reduction of Securities for Tract Map No. 16774
Recommendation:
That the Honorable City Council:
(1) Approve the full release of the Monumentation Faithful Performance Security for Tract Map No. 16774;
(2) Approve an additional 20% release of the Street Faithful Performance Security for Tract Map No. 16774; and
(3) Accept the completed Street Improvements.
8. Substitution of Trustee and Deed of Reconveyance, and Termination and Release of Covenants, Conditions and Restrictions for Residential Rehabilitation Program case number 22- 11-03 (15654 Condor Rd., Victorville, CA 92394); as well as acceptance and reallocation of associated Program Income Funds
Recommendation:
That City Council take the following actions regarding Residential Rehabilitation Program Case No. 22-11-03:
(1) Approve the Substitution of Trustee and Deed of Reconveyance; (2) Confirm the required Termination and Release of the original Covenants, Conditions and Restrictions (CC&Rs);
(3) Authorize the execution of the Substitution of Trustee and Deed of Reconveyance as well as the Termin ation and Release of the original CC&Rs by the Deputy City Manager;
(4) Accept the payoff of the loan receivable to the Residential Rehabilitation Program Income Account; and
(5) Adopt Resolution No. 24- 074, amending the annual budget for fiscal year 2024-2025 reallocating the subject $13,119.92 Residential Rehabilitation Program – Program Income funds to the Residential Rehabilitation Program.
9. Commercial Demand Schedule No. 2
Recommendation:
That the City Council and Board of Directors ratify Commercial Demand Schedule No. 2 in the amount of $12,668,156.82, covering Electronic Fund Transfers No. 340141 through 340379 and Warrant No. 796122 through 796301 for 07/11/2024 through 07/24/2024, per the adopted budget for Fiscal Year 2023- 2024 for the period covering July 1, 2023 through June 30, 2024 and Fiscal Year 2024- 2025 for the period covering July 1, 2024 through June 30, 2025.
10. Victorville Water District Operating Results Report for the Third and Fourth Quarter of Fiscal Year 2024
Recommendation:
That the Honorable Board of Directors review and file.
11. Reduction of Securities for Tract Map No. 16828
Recommendation:
That the Honorable City Council approve the full release of the Monumentation Faithful Performance Security for Tract Map No. 16828.
12. Reduction of Securities for Tract Map No. 15295
Recommendation:
That the Honorable City Council:
(1) Approve an 80% reduction of the Landscape Maintenance Assessment District (LMAD) Public Improvement Faithful Performance Security for Tract Map No. 15295; and
(2) Accept the completed Landscape Maintenance Assessment District (LMAD) Public Improvements.
13. Reduction of Securities for Tract Map No. 15896-1
Recommendation:
That the Honorable City Council:
(1) Approve an additional 20% release of the Drainage, Sewer, Street and Water Faithful Performance Securities for Tract Map No. 15896-1; and (2) Accept the completed Drainage, Sewer, Street and Water Publi c Improvements.
14. Reduction of Securities for Tract Map No. 13816
Recommendation:
That the Honorable City Council:
(1) Approve an additional 20% release of the Landscape Maintenance Assessment District (LMAD) Faithful Performance Security for Tract Map No. 13816; and
(2) Accept the completed Landscape Maintenance Assessment District (LMAD) Public Improvements.
15. Code Compliance Department FY23/24 Fourth Quarter Code Compliance and Animal Control Division Activity Reports
Recommendation:
That the honorable City Council review and file.
16. Release of Subdivision Improvement Agreement and Faithful Performance Security for Tract Map No. 15598
Recommendation:
That the Honorable City Council approve the:
(1) Full release of the Street Faithful Performance Securities for Tract Map No. 15598; and
(2) The release of the Subdivision Impro vement Agreement for Tract Map No. 15598.
17. Update the list of authorized Officers to deposit or withdraw monies in the Local Agency Investment Fund (LAIF) accounts
Recommendation:
That Your Honorable City Council, also sitting as the Governing Board for the Southern California Logistics Airport Authority, Successor Agency to the Victorville Redevelopment Agency, and Victorville Water District adopt the attached Resolution Nos. 24- 080, VWD 24 -009, SCLAA 24- 004, and R -SA 24- 002 authorizi ng said officers to deposit an / or withdraw monies in the Local Agency Investment Fund (LAIF) accounts.
18. Waste Tire Enforcement Grant - Budget Amendment
Recommendation:
That the Honorable City Council adopt Resolution No. 24 -085, approving a budget amendment for Fiscal Year 2024/2025 to appropriate $66,614.00 in both revenue and expenditures related to the Waste Tire Enforcement Grant as awarded by the California Departme nt of Resources Recycling and Recovery (CalRecycle).
19. Commercial Demand Schedule No. 3
Recommendation:
That the City Council and Board of Directors ratify Commercial Demand Schedule No. 3 in the amount of $10,509,601.70, covering Electronic Fund Transfers No. 340380 through 340536 and Warrant No. 796302 through 796468 for 07/25/2024 through 08/07/2024 and Wire Transfers dated 07/30/2024 through 08/05/2024, per the adopted budget for Fiscal Year 2023- 2024 for the period covering July 1, 2023 through June 30, 2024 and Fiscal Year 2024- 2025 for the period covering July 1, 2024 through June 30, 2025.
20. Fire Department Newsletter
Recommendation:
No action is necessary – informational only
21. Building Department Activity Report
Recommendation:
That the Honorable City Council review and file.
22. CalRecycle Used Oil Payment Program Grant Cycle OPP 14 Acceptance and Budget Amendment
Recommendation:
That the Honorable City Council adopt Resolution No. 24- 081 authorizing acceptance of the CalRecycle Used Oil Payment Program Cycle 14 Grant and amending the City of Victorville FY 2023-24 budget.
23. CalRecycle City/County Payment Program CRV Recycling (Cycle FY 2023 -24) Grant Acceptance and City Budget Amendment
Recommendation:
That the Honorable City Council Adopt Resolution No. 24- 082 authorizing acceptance of the CalRecycle City/County Payment Program Grant (Cycle FY 2023-24) and amending the City of Victorville FY 2023-24 budget.
24. CalRecycle Waste Tire Amnesty Grant (Cycle FY 2023 -24) Acceptance and City of Victorville FY 2024-25 Budget Amendment
Recommendation:
That the Honorable City Council Adopt Resolution No. 24-083 to authorize acceptance of the CalRecycle Waste Tire Amnesty Grant (Cycle FY 2023-24) and amend the City of Victorville Fiscal Year 2024-25 budget to reflect $29,800 in additional revenue and expenditures related to the Waste Tire Amnesty Grant.
25. Minutes of the May 21, June 4, and June 18, 2024, Regular City Council Meetings and June 6, 2024, Special City Council Meeting
Recommendation:
That the Honorable City Council approve the minutes of the Regular City Council Meetings held on May 21, June 4, and June 18, 2024, and the Special City Council Meeting held on June 6, 2024.
26. Substitution of Trustee and Deed of Reconveyance, and Termination and Release of Covenants, Conditions and Restrictions for Mortgage Assistance Program case number 09-10-04 (13221 Petaluma Rd., Victorville, CA 92392); as well as acceptance and reallocation of associated Program Income funds
Recommendation:
That City Council take the following actions regarding Mortgage Assistance Program Case No. 09-10-04:
(1) Approve the Substitution of Trustee and Deed of Reconveyance; (2) Confirm the requested Termination and Release of the original Covenants, Conditions and Restrictions (CC&Rs);
(3) Authorize the execution of Substitution of Trustee and Deed of Reconveyance as well as the Termination and Release of the original CC&Rs by the Deputy City Manager;
(4) Accept the payoff of the loan receivable to the HOME Program Income Account;
(5) Adopt Resolution No. 24- 041, amending the annual budget for fiscal year 2024-2025 reallocating the subject $76,739.03 to HOME Program Income funds to the Senior Home Repair Program.
27. 2024 Conflict of Interest Code
Recommendation:
That the City Council, sitting as the code reviewing body for the City of Victorville, the Southern California Logistics Airport Authority, the Victorville Library Board of Trustees, the Victorville Water District, the Successor Agency to t he Victorville Redevelopment Agency, and the Victorville Joint Powers Financing Authority, adopt Resolution No. 24- 073 amending the City's Conflict of Interest Code to update position classification titles, disclosure categories, and filing requirements for all agencies.
28. CalRecycle SB 1383 Local Assistance Grant (Cycle FY 2022 -23) Acceptance and Budget Amendment
Recommendation:
That the Honorable City Council Adopt Resolution No. 24- 084 authorizing acceptance of the CalRecycle SB 1383 Local Assistance Grant (Cycle FY 2022- 23) and amending the City of Victorville FY 2023-24 budget.
Motion was made to approve staff recommendations for Consent Calendar items 4 through 28
Moved: Council Member Jones
Seconded: Mayor Becerra
Motion passed 5-0
Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
WRITTEN COMMUNICATIONS
Motion was made to combine items 29 and 30
Moved: Mayor Becerra
Seconded: Mayor Pro Tem Harriman
Motion passed 4-1
Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez
29. Presentation on City's Pavement Management of City Roads
Recommendation:
Staff recommends that the Honorable City Council receive and file this report.
30. Measure I Five Year Capital Improvement Plan
Recommendation:
That the Honorable City Council adopt Resolution No. 24- 077, approving the Measure I Five Year Capital Improvement Plan for Fiscal Years 2024/2025 through 2028/2029.
Pavement Management of City Roads Presentation presented by Fredy Bonilla
Questions ensued
Motion was made to approve staff recommendations for items 29 and 30
Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman
Comments ensued
Motion passed 5-0
Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Motion was made to combine items 31 through 34
Moved: Mayor Becerra
Seconded: Council Member Irving
Motion passed 4-1
Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez
31. Purchase of a Vactor 2115-18 Combo Sewer Cleaner
Recommendation:
That the Honorable City Council award Haaker Equipment Company, as the authorized distributor, the piggyback purchase of a Vactor 2115- 18 Combo Sewer Cleaner for an amount not to exceed $744,676.50, under Sourcewell Contract #101221-VTR.
32. Purchase of a John Deere Skip Loader
Recommendation:
That the Honorable City Council award RDO Equipment Co., as the authorized distributor, the piggyback purchase of a John Deere Skip Loader for an amount not to exceed $172,963.75 including delivery/shipping, under Sourcewell Contract #011723-JDC.
33. Purchase of Three Gurneys and Related Equipment for the Transport Capable Squads
Recommendation:
That the Honorable City Council:
(1) Determine Stryker as a Sole Source;
(2) Approve the purchase of three gurneys and equipment for the transport capable squads in the amount of $181,529.28; and
(3) Authorize the City Manager, or his designee, to execute all purchasing documentation.
34. Purchase of 94 Midmark above floor animal kennels from MWI Animal Health for the City of Victorville Animal Care and Adoption Center planned for 16648 E Street
Recommendation:
That the Honorable City Council approve the purchase of 94 Midmark above floor animal kennels from MWI Animal Health in the amount not to exceed $358,480.72.
Motion was made to approve staff recommendations for items 31 through 34
Moved: Mayor Becerra
Seconded: Mayor Pro Tem Harriman
Comments ensued
Motion passed 5-0
Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
35. Respite Care Grant Agreement with Kaiser Foundation Hospitals to provide the City with funding for advancing the medical respite (recuperative care) ecosystem by improving service quality at the Wellness Center in the areas of client management, medical equipment, and transportation
Recommendation:
That the Honorable City Council adopt Resolution Nos. 24- 078 and 24- 079, thereby:
(1) Accepting the Strengthening the Recuperative Care Ecosystem in the Inland Region Grant with the Kaiser Foundation Hospitals providing the City with $200,000.00 for advancing the medical respite (recuperative care) ecosystem; (2) Authorizing the City Manager to finalize all documents needed to execute the grant contract;
(3) Authorizing the City Manager to make any necessary amendments to the contract as deemed necessary; and
(4) Amending the annual budget for fiscal year 2024- 2025 to reflect an additional appropriation in the amount of $200,000.00.
Motion was made to approve staff recommendations
Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman
Comments ensued
Motion passed 5-0
Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
36. Tree Trimming and Maintenance Services Contract, Project CC24-091
Recommendation:
That the Honorable City Council approve the award of a Tree Trimming and Maintenance Services Contract for Project CC24- 091 to West Coast Arborists, Inc. in the amount not to exceed $134,475.00.
Questions ensued
Motion was made to approve staff recommendation
Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman
Motion passed 5-0
Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Motion was made to combine items 37 and 38
Moved: Mayor Becerra
Seconded: Council Member Irving
Motion passed 4-1
Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez
37. Award of Professional Services Provider Agreement with Sierra Golf Management, Inc. for Professional Management Services for the Green Tre e Golf Course
Recommendation:
That the Honorable City Council award a Professional Services Provider Agreement with Sierra Golf Management, Inc. in the amount not to exceed $2,948,951 for professional management services, including operations and maintenance, of the Green Tree Golf Course for five years, commencing on September 1, 2024, through August 31, 2029 (Project JM24-089).
38. Amendment No. 2 to the Consultant/Professional Services Provider Agreement with LPA, INC. for the Design of a New Police Station and Civic Plaza
Recommendation:
That the Honorable City Council approve Amendment No. 2 to the Consultant/Professional Services Provider Agreement with LPA, INC. (LPA) in an amount not -to-exceed $1,318,419.00 for completion of Phase I and II of the Victorville Police Department Conceptual Design Study for a new Police Station and Civic Plaza.
Questions ensued
Motion was made to approve staff recommendations for items 37 and 38
Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman
Comments ensued
Motion passed 4-1
Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez
39. Consideration of Adjustments to Employment Agreement for the City Manager which may include a discussion on a possible salary adjustment
Recommendation:
At the City Council meeting of July 16, 2024, the City Council reviewed the terms of the Employment Agreement for City Manager, Keith C. Metzl er. In particular, Section 7(A) which states, “The Council shall review and evaluate the performance of the employee in June of each year hereafter for salary consideration.” As a result of that review, the City Council asked to agendize certain revisions to the Employment Agreement and, to the extent the Council deems appropriate, a discussion on a possible salary adjustment for the City Manager. However, any action is at the discretion of the City Council.
Questions ensued
Motion was made to approve City Manager K
eith C. Metzler’s employment
agreement with the City of Victorville including a 2.5% wage increase.
Moved: Mayor Becerra
Seconded: Council Member Irving
Comments ensued
Motion passed 4-1
Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez
40. City Manager Reports
City Manager Keith C. Metzler announced Public Works is offering free compo st for Victorville residents at the City of Victorville Recycle Drop Off Center Monday through Friday from 8:00 a.m. to 4:00 p.m. and Saturdays from 8:00 a.m. to 12:00 p.m. He also announced t he City is distr ibuting free compost containers available for pick up by residents at City Hall, Victorville City Library, or at the Hook Community Center. City Manager Keith C. Metzler announced Animal Care and Control will be hosting animal adoptions at the High Desert Famers Market on Thursday, August 22nd, 2024, from 8:00 a.m. to 12:00 p.m. Animal Care and Control will also be hosting a free licensing and microchipping event at their office on Saturday, August 24th, 2024, from 9:00 a.m. to 2:00 p.m. He also announced temporary traffic signals will be placed on Seventh street to prepare for the Traffic Signal Modification Project.
41. Discussion and Possible Action Regarding Upcoming Agenda Items
Motion was made for discussion and possible action to consider the adoption of an ordinance to align council compensation and increases with the States newly updated salary schedule.
Moved: Council Member Jones
Seconded: Mayor Becerra
Motion passed 4-1
Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez
42. Reports from Council Members
Council Member Jones reported that she declined the nomination as Chair for Solid Waste Joint Power Authority . She also reported on her attendance to National Night Out.
Adjournment
Mayor Becerra adjourned the meeting at 8:16 p.m.
Attest:
_________________________ _________________________ Elizabeth Becerra, Mayor Jennifer Thompson, City Clerk