Item Number: 8
Board of Directors
Written Communications
Meeting of: November 05, 2024
Submitted By:
C. Eric Ray, Airport Director
Subject:
Runway 17/35 Reconstruction Bidding Support, Construction Management & Inspection Services, Project CC21-015
Recommendation:
That the Southern California Logistics Airport Authority Board of Directors:
(1) Approve Amendment Three to the Consultant/Professional Services Provider Agreement to Burns & McDonnell Engineering Company, Inc., for Bidding Support, Construction Management & Inspection Services, Project CC21-015, increasing the total not to exceed compensation by $142,872.52 to $1,180,236.35; and (2) Extending the Term of the Agreement to June 30, 2025.
Fiscal Impact:
This Amendment requires no additional budget appropriation. Sufficient funding for the proposed Amendment has been appropriated in the 457 Federal Grants Fund and the 450 SCLA Grant Matching Fund. The budget is outlined below:
Current Budget
Balance
4571301A-55320-95125 FAA Grant #32 $184,125.51
4501301A-55320-95125 SCLA Grant #32 Match $28,784.49
Strategic Plan Goal:
Goal E. Invest in Infrastructure: Project CC21-015 invests in airfield infrastructure by providing quality control, construction management, and inspection services related to Phase V of Runway 17/35 Reconstruction Project.
Background:
The Southern California Logistics Airport Authority (“SCLAA”) is required to meet stringent FAA design and construction management standards as a condition of accepting FAA Grant funding for the Project. The construction management and inspection services 3 8
4 7
require highly specialized and technical services customarily performed by engineering firms with specific training and experience regarding FAA standards, specifications, and customary protocol. In 2020, to procure a qualified airport engineering services firm for the multiple phases of the Runway 17/35 Reconstruction project over several years, staff conducted a formal, competitive Request for Qualifications for Airport Engineering Services, Project #CC21-015 in compliance with City Municipal Code §2.28.280 and applicable FAA standards. The SCLAA Board of Directors approved the selection of Burns & McDonnell Engineering Company Inc. (“Burns & McDonnell”) as the qualified airport engineering services firm on December 15, 2020. This approval enabled staff to engage Burns & McDonnell for airport engineering consultant services for the projects contained on its Federally approved Aviation Capital Improvement Program (“ACIP”) for a period of up to five years.
Staff leveraged the Airport engineering expertise of Burns & McDonnell, the qualified engineering firm for the SCLAA, to design plans and specifications for Runway 17/35 Reconstruction – Phase V (“Phase V”). When completed, Phase V will remedy pavement issues in several places and further prepare the Airport for future growth.
The Southern California Logistics Airport (“SCLA”) airfield consists of two commercial- length runways and nine taxiways. The main runway, Runway 17/35, consists of aged asphalt and newer concrete pavement sections. The asphalt sections have been of particular concern for Airport users since asphalt rutting, pitting, cracking, and breaking are major safety concerns as these conditions create foreign object debris that collect on the runway and taxiways, becoming major hazards to aircraft. Several asphalt sections have been replaced with concrete pavement in previous Runway 17/35 Reconstruction phases as FAA funding has become available. Phase V will continue the asphalt reconstruction efforts on Runway 17/35 to improve the runway pavement and overall safety for aircraft operations. Ancillary to the runway pavement reconstruction, certain runway shoulders and a blast pad, which are exhibiting signs of distress, will be reconstructed. Furthermore, drainage improvements to the southern portion of Runway 17/35 will be installed as part of Phase V. Lastly, a portion of a taxiway that connects several large hangars to the airfield has experienced rapid deterioration and will be replaced.
The SCLAA Board of Directors approved the award of a Construction Contract to Pave Tech, Inc, to facilitate Runway 17/35 Reconstruction – Phase V, Project CC24-126, on October 15, 2024.
Discussion:
A project of this size and importance to the SCLAA necessitates construction management and inspection expertise by engineers with aviation experience. To procure these services, SCLAA staff requested a proposal from Burns & McDonnell for the construction management and inspection services associated with Phase V, as per City Municipal Code §2.28.110. Staff received the attached proposal (“Proposal”) for construction management and inspection services for Phase V in the amount of $142,872.52. Staff reviewed the Proposal and found the costs to be in line with previous 3 8
4 7
submissions. Staff is ebullient that Burns & McDonnell’s Proposal contains an overall Disadvantaged Business Enterprise (“DBE”) award percentage of 33.1%, far surpassing the 14% goal for this project. Certain construction management tasks required for Phase V align with the skillset of two DBE firms, thus allowing Burns & McDonnell to propose their utilization.
As part of their good faith efforts to achieve established DBE inclusion goal percentages, prime contractors are solely responsible for reaching out to properly certified DBE firms.
Although not required, most prime contractors will first seek local subcontractors to avoid costly logistical challenges associated with the need to travel great distances. Prime contractors must verify that any proposed DBE firm is properly certified by either the California Unified Certification Program or the Department of General Services. Burns & McDonnell’s broad experience with Federally funded projects enables them to utilize properly certified DBE’s with specific skillsets as needed, and the DBE inclusion noted in their Phase V Proposal is evidence of their commitment to the SCLAA DBE program.
The current Consultant/Professional Services Provider Agreement (“Agreement”) with Burns & McDonnell was entered into on December 15, 2020, for the not to exceed amount of $902,243.34, which was sufficient for Phases I, II, and III of the Runway 17/35 Reconstruction project. Amendment One was issued on September 26, 2022, to extend the Term of the Agreement to June 30, 2023. To utilize Burns & McDonnell for Construction Management and Inspection Services for Phases IIIB and IV, Amendment Two was issued on December 06, 2023, to extend the Term of the Agreement to June 30, 2024, and increase the not to exceed compensation amount to $1,037,363.83. The commencement of Phase V requires additional expenses and time for engineering and construction management services.
Approval of Amendment Three to the existing Agreement will allow Burns & McDonnell to continue to provide the necessary Construction Management and Inspection Services for Phase V of the Runway 17/35 Reconstruction.
Therefore, staff requests and recommends that the SCLAA Board of Directors approve Amendment Three to the Consultant/Professional Services Provider Agreement by and between the SCLAA and Burns & McDonnell, increasing the total not to exceed compensation by $142,872.52 to $1,180,236.35, for Bidding Support, Construction Management and Inspection Services for Runway 17/35 Rehabilitation, Project #CC21- 015, and extend the Term of the Agreement to June 30, 2025.
Staff remains available for any questions or comments you may have.
CER/see
Attachments: A. Site Map
B. Amendment Three
C. Burns & McDonnell Proposal
3 8
4 7
D. Municipal Code 2.28.110
E. Municipal Code 2.28.280