City Council Chambers
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Victorville, CA
www.victorvilleca.gov
VICTORVILLE CITY COUNCIL
VICTORVILLE LIBRARY BOARD OF TRUSTEES
SOUTHERN CALIFORNIA LOGISTICS AIRPORT AUTHORITY
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
THE CITY AS HOUSING ASSETS SUCCESSOR
JOINT POWERS FINANCING AUTHORITY
VICTORVILLE WATER DISTRICT
NOTICE: The Mayor has called a Special Meeting
pursuant to Government Code Section 54956.
Tuesday, November 26, 2024
6:00 p.m. Special Council Meeting
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.
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Act
(Govt.
Code
section
84308),
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6:00 p.m. Special Session
Call to Order
Roll Call
Invocation:
Pledge of Allegiance: Police Captain Randy German
City Clerk Presents Agenda/Revisions to Agenda
Conflict of Interest Declarations
Any
items
on
this
agenda
that
might
be
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conflict
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interest
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Council
Members/Board Members should be identified at this time
Introduction to Public Comments
Public Comments
WRITTEN COMMUNICATIONS
1. Runway 17/35 Reconstruction Phase V, Project CC24-126, Amendment One
Recommendation:
That the Southern California Logistics Airport Authority Board of Directors:
(1)
Adopt
Resolution
No.
SCLAA
24-007
increasing
budgeted
Airport
Operations
expenses of $211,530.17; and
(2)
Approve
Amendment
One
to
the
Construction
Contract
with
Pave-Tech
Inc.,
for
Runway
17/35
Reconstruction
Phase
V,
Project
CC24-126,
increasing
the
total
not
to exceed compensation by $211,530.17 to $5,145,079.44.
2. Motion
to
Suspend
the
Rules
in
accordance
with
the
City
Council
Policy
and
Procedure
Manual,
Chapter
5,
Section
II,
Subsection
M
related
to
a
failed
motion
from
the
November
19,
2024,
City
Council
Meeting
regarding
the
consideration
of
the formation of a City-Wide Community Facilities District
3. Motion
to
agendize
the
Formation
of
Community
Facilities
District
No.
2024-01
to
provide
Municipal
Services
to
the
Regular
City
Council
Meeting
of
December
17,
2024
Adjournment
Item Number: 1
Board of Directors
Written Communications
Meeting of: November 26, 2024
Submitted By:
C. Eric Ray, Airport Director
Subject:
Runway 17/35 Reconstruction Phase V, Project CC24-126, Amendment One Recommendation:
That the Southern California Logistics Airport Authority Board of Directors:
(1) Adopt Resolution No. SCLAA 24-007 increasing budgeted Airport Operations expenses of $211,530.17; and
(2) Approve Amendment One to the Construction Contract with Pave-Tech Inc., for Runway 17/35 Reconstruction Phase V, Project CC24-126, increasing the total not to exceed compensation by $211,530.17 to $5,145,079.44.
Fiscal Impact:
This Amendment requires an additional budget appropriation of $211,530.17 to the Airport Operations fund for this project. Resolution No. SCLAA 24-007 increases the current fiscal year 2024-2025 budget by $211,530.17 and is presented herein for your approval. Cash reserves are sufficient to accommodate the requested budget appropriation. The budget is outlined below:
Original Budget
Balance
4500125-55320-95144 Airport Operations $1,099,872.37
Revised Budget
Balance
4500125-55320-95144 Airport Operations $1,311,402.54
3 8
4 7
Strategic Plan Goal:
Goal E. Invest in Infrastructure: Project CC24-126 invests in airfield infrastructure by providing a durable surface solution for Runway 3/21 as part of Phase V of Runway 17/35 Reconstruction Project.
Background:
The Southern California Logistics Airport (“SCLA”) airfield consists of two commercial- length runways and nine taxiways. The main runway, Runway 17/35, consists of aged asphalt and newer concrete pavement sections. The asphalt sections have been of particular concern for Airport users since asphalt rutting, pitting, cracking, and breaking are major safety concerns as these conditions create foreign object debris that collect on the runway and taxiways, becoming major hazards to aircraft. Several asphalt sections have been replaced with concrete pavement in phases over the last few years as FAA funding has become available. Project CC24-126 is continuing the asphalt reconstruction efforts on Runway 17/35 to improve runway pavement and overall safety for aircraft operations. Ancillary to the runway pavement reconstruction, the Runway 3/21 blast pad will be replaced and extended and sections of Runway 17/35 shoulder will be milled down and covered with fresh asphalt. The Southern California Logistics Airport Authority (“SCLAA”) Board of Directors approved the award of a Construction Contract to Pave Tech, Inc, (“Pave-Tech”) to facilitate the Runway 17/35 Reconstruction – Phase V, Project CC24-126, on October 15, 2024, and construction is underway.
Runway 3/21 consists almost entirely of aged asphalt runway that was designed primarily for use by smaller military aircraft. A recent FAA inspection noted significant sections of Runway 3/21 showing signs of distress requiring repair, in addition to numerous markings requiring complete removal and replacement. The markings removal and replacement will need to be completed by January 1, 2025. Moreover, staff is concerned that the future phases of the Runway 17/35 Reconstruction Project will inflict more damage to the aged Runway 3/21 as it will be relied upon to accommodate all air traffic while Runway 17/35 is under construction. Given this reality, it is of paramount importance that Runway 3/21 be repaired before future sections of Runway 17/35 are reconstructed.
Pave-Tech, the contractor working on Phase V of the Runway 17/35 Reconstruction project, has proposed the application of a Gilsonite-based Asphalt Sealer product called GSB-88 for Runway 3/21 after “micro milling” the markings off the pavement. The micro milling process is highly effective at removing very thin layers of cracked and peeling paint off asphalt while imparting very little scarring and damage to the finished surface. GSB- 88 serves to replace some of the material removed by micro milling, fills small cracks, and restores asphalt pavements by reintroducing the oils and resins that have been lost through oxidation and normal wear and tear. GSB-88 has become widely accepted and is currently in use on runways around the globe. GSB-88 is FAA approved for use on runways and is expected to extend the useful life of the current surface by several years, thus providing a window for Runway 17/35 to be fully reconstructed while allowing continued operations on Runway 3/21.
3 8
4 7
Lastly, this is the most opportune time to perform this regenerative work on Runway 3/21 as it is now closed to accommodate the construction on Runway 17/35.
Discussion:
The urgent repairs that are needed on Runway 3/21 necessitate the expertise of a construction firm that is capable of successfully micro milling the asphalt and appropriately applying the GSB-88. To procure these services, SCLAA staff requested a proposal from Pave-Tech, in accordance with Municipal code section 2.28.180, which governs Construction Contract Change Orders. Staff received the attached proposal (“Proposal”) for the necessary surface preparation and installation of the GSB-88 in the amount of $211,530.17. Staff reviewed the Proposal and found the costs to be reasonable given the urgent nature of the repairs on approximately 860,000 square feet area of Runway 3/21 requiring improvement. Moreover, both items of work; micro milling and GSB-88 application are bid items pertaining to the existing Runway 17/35 project.
Approval of Amendment One to the existing Construction Contract with Pave-Tech, will allow Pave-Tech to perform this much needed work to Runway 3/21 as a contract amendment at an expected discount to performing a separate procurement. Because this scope of work is identical to two items of the Runway 17/35 Reconstruction Project, economies of scale and saving of mobilization costs greatly benefit the SCLA. The Pave- Tech bid for the original milling and asphalt emulsion work for Phase V of Runway 17/35, consisting of approximately 3,000 sq. ft. of surface area, was bid at $5.29 per sq. ft. The other bidder for Phase V bid that work at $5.20 per sq. ft., and the engineers estimate for this work was at $5.50 per sq. ft. However, the Pave-Tech Proposal price for milling and resurfacing 860,000 sq. ft. of Runway 3/21 is approximately $.25 per sq. ft., demonstrating a significant price reduction caused by the realization of economies of scale due to the enormity of the volume. Furthermore, since Pave-Tech is already onsite with their equipment and personnel, they have minimal mobilization expenses included in their Proposal.
Each time a runway is closed, SCLA staff must notify the FAA and issue an official Notice to Air Missions that informs notices pilots of the runway closure. Also, staff must install warning signs in the form of illuminated X shaped barricades at each end of the runway to demonstrate to inbound pilots that the runway is closed. Staff must also secure the runway by placing physical barriers and temporary signs at each taxiway entrance to prevent a plane from inadvertently entering the runway. Staff spends a significant amount of time planning runway closures with tenants, who are not fond of runway closures because of the impact that closures have on their ability to receive and return aircraft.
The current closure of Runway 3/21 as part of Phase V presents an ideal time to complete the FAA directed milling and resurfacing work. To perform this work at another time would require staff to redundantly spend time and resources to close Runway 3/21. The opportunity to perform this work is now, given the current closure of Runway 3/21 and the advantageous cost savings presented by Pave-Tech.
Therefore, staff requests and recommends that the SCLAA Board of Directors approve 3 8
4 7
Amendment One to the Construction Contract by and between the SCLAA and Pave- Tech Inc., increasing the total not to exceed compensation by $211,530.17 to $5,145,079.44, for Runway 17/35 Reconstruction Phase V, Project #CC24-126, and adopt Resolution No. SCLAA 24-007, increasing budgeted operations expenses in the amount of $211,530.17.
Staff remains available for any questions or comments you may have.
CER/see
Attachments: A. Site Map
B. Resolution No. SCLAA 24-007
C. Amendment One
D. Pave-Tech Inc. Proposal
E. Municipal Code 2.28.180
dd,D
Ed
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Copyright nearmap 2015, Maxar
Runway 17/35
Reconstruction - Phase V
Project Locations 3/21
3/21
3/21
17/35
3/21
ATTACHMENT B
Resolution No. SCLAA 24-007
RESOLUTION NO. SCLAA 24-007
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHERN CALIFORNIA
LOGISTICS AIRPORT AUTHORITY AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR 2024-2025
WHEREAS, the Executive Director of the Southern California Logistics Airport Authority (“SCLAA”) did heretofore submit to the Board of Directors an estimate of the expenditures and revenues of the City departments and offices, together with a proposed budget for the fiscal year 2024-2025; and
WHEREAS, copies of said budget were prepared and distributed to the SCLAA Board of Directors, approved by the SCLAA Board of Directors prior to June 30, 2024, and have been available for the inspection by the public in the office of the Authority Secretary of the SCLAA; and
WHEREAS, after preparation of the budget, a need to amend the budget is being recommended to the SCLAA Board of Directors for approval; and
WHEREAS, the Executive Director or his designee will provide all necessary justification for the budget amendment as an attachment to this resolution or in the associated SCLAA agenda report.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE SOUTHERN
CALIFORNIA LOGISTICS AIRPORT AUTHORITY HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the annual budget for the fiscal year 2024-2025 for the SCLAA be hereby amended to reflect a change in the amounts and associated accounts listed below and as described in the corresponding Agenda Item.
Account Amount Adjusted
4500125-55320-95144 Airport Operations Expense $211,530.17
SECTION 2. That copies of such amended budget, certified by the Authority Secretary, shall be filed with the auditors of the Southern California Logistics Airport Authority and in the office of the Authority Secretary for public inspection and certified copies thereof shall be made available for use by SCLAA, City departments, offices and subsidiary districts of the City.
ATTACHMENT C
Amendment One
Construction Agreement/Pave-Tech Inc./Project CC24-126/Amendment 1
AMENDMENT NUMBER: ONE
TO
CONSTRUCTION AGREEMENT
BY AND BETWEEN
THE SOUTHERN CALIFORNIA LOGISTICS AIRPORT AUTHORITY
AND
PAVE-TECH INC.
FOR
RUNWAY 17/35 RECONSTRUCTION PHASE V,
PROJECT NUMBER: CC24-126
THIS AMENDMENT (the “Amendment”) is made and entered into this ____ day of _______ 2024, by and between the Southern California Logistics Airport Authority , a joint powers authority, organized and existing in the County of San Bernardino under and by virtue of the laws of the State of California (hereinafter referred to as “SCLAA”), and Pave-Tech Inc., a California corporation, hereinafter referred to as “Contractor.” The SCLAA and Contractor are sometimes hereinafter referred to individually as a “Party” and collectively referred to as the “Parties”.
Recitals
1. WHEREAS, SCLAA has a Construction Agreement (hereinafter referred to as the “Original Agreement”) with the Contractor to provide Runway 17/35 Reconstruction Phase V, Project CC24-126; and
2. WHEREAS, it is the desire of the Parties to issue Amendment One (1) to the Original Agreement to amended Section 2. Contract Documents; Priority, Exhibit B, Bid Proposal Form; and Section 5., Compensation to Contractor; Manner of Payment, is amended to increase the total cumulative sum by $211,530.17; thereby revising the not to exceed sum from $4,933,549.27 to $5,145,079.44; and
3. NOW THEREFORE , in consideration of the covenants, conditions, and promises contained herein and for such other good and valuable consideration, receipt of which is hereby acknowledged, the Parties are willing to amend the Original Agreement as stated below.
Contract Amendment
Section 2. – CONTRACT DOCUMENTS; PRIORITY- is amended as follows:
“The Bid Proposal Price Schedules submitted to SCLAA by Contractor and attached as Exhibit “B” is hereby amended to include “Runway 17/35 Reconstruction Phase V – Amendment dated November 21, 2024, incorporated herein by this reference and attached as Exhibit “B-1”.
Construction Agreement/Pave-Tech Inc./Project CC24-126/Amendment 1
Section 5. – COMPENSATION TO CONTRACTOR; MANNER OF PAYMENT, SUBPARAGRAPH a. – is amended as follows:
“Subject to the provisions of Section 3 of this Contract and Section XVII of the Instructions to Bidders, CONTRACTOR agrees to accept the following as compensation for satisfactory completion of the work in accordance with the Contract Documents a total amount not to exceed Five Million One Hundred Forty-five Thousand Seventy-nine and 44/100 Dollars ($5,145,079.44), (the “Contract Amount”). See Exhibits “B” and “B-1”, Bid Proposal Price Schedules.
Except as amended herein, the terms and conditions of the Original Agreement and all previous amendments remain in full force and effect.
(SIGNATURES ON NEXT PAGE)
Construction Agreement/Pave-Tech Inc./Project CC24-126/Amendment 1
IN WITNESS WHEREOF, the parties hereto have caused the Amendment to the Original Agreement to be entered as of the dates written below.
PARTY OF THE FIRST PART PARTY OF THE SECOND PART
SOUTHERN CALIFORNIA LOGISTICS PAVE-TECH INC.
AIRPORT AUTHORITY
By: ______________________________ By: __________________________ Elizabeth Becerra, Rudy C. Zavalani,
Authority Chairman President
Dated: ___________________________ Dated: _______________________
ATTEST
By: ______________________________
Jennifer Thompson,
Authority Secretary
Dated: ___________________________
By: ______________________________
Sandra Bostick,
Authority Risk Manager
Dated: ___________________________
APPROVED AS TO STANDARD FORM
By: ______________________________
Andre de Bortnowsky,
Authority Legal Counsel
Dated: ___________________________
PROJECT CC24-126
RUNWAY 17/35 RECONSTRUCTION PHASE V -AMENDMENT
BREAKDOWN OF DIRECT COSTS DATE: 14 Nov 24
ITEMS OF WORK FOR QTY UNIT LABOR O EQUIPMENT
PAVE-TECH INC. ITEM OF WORK BREAKDOWN Unit Cost Total Cost Unit Cost Total Cost R Qty Rate Total
1. MICROMILL & REMOVAL OF EXISTIG STRIPING & GSB88 SEAL RUNWAY 03/21 860000 SF $0.00 $0.01 8,932.95$ 1 $2,889.35 $2,889.35
2. 2.
3. 4.
5. 6.
7. 8.
9. 10.
$0.00 8,932.95$ R
O Total $2,889.35
QTY UNIT MATERIALS LABOR O EQUIPMENT
Unit Cost Total Cost Unit Cost Total Cost
R Qty Rate Total
1. MICROMILL & REMOVAL OF EXISTIG STRIPING & GSB88 SEAL RUNWAY 03/21 860000 SF $0.22 $189,635.00 $0.00
2. 3. RESTRIPING OF AIRFIELD MARKINGS NOT INCLUDED
4. 5.
6. 7.
8. PAVE-TECH INC. SUBCONTRACTOR TOTALS $189,635.00 $0.00 Total (Owned) $0.00
9. 10. Total Pave-Tech Costs 11,822.30$
11. Total subcontractor Costs $189,635.00
12. Sub Total of Costs 201,457.30$
13. 5% MARK UP 10,072.87$
14. 211,530.17$
15. 16.
2.) RUNWAY 03/21 WILL BE SEALED USING GSB-88.
SUBCONTRACTOR ITEMS OF WORK
MATERIALS
Ben Gonzalez/ PROJECT MANAGER
NOTES:
1.) MICROMILLING WILL BE UTILIZED TO REMOVE THE EXISTING STRIPING
3.) RE-INSTALLATION (STRIPING) OF THE AIRFIELD MARKINGS IS NOT INCLUDED IN THE SCOPE OF WORK PRICED BY PAVE-TECH, STRIPING TO BE PERFORMED BY OTHERS.
PAVE-TECH INC.
PAVE-TECH INC. MICROMILL EXISTING STRIPING - GSB88 SEAL RUWNAY 03/21- FORCE ACCOUNT COST SUMMARY UPDATED 11/21/2024 ANY PREVIOUS VERSIONS ARE OBSOLETE
EXHIBIT B-1, AMENDMENT 1, BID PROPOSAL FORM
ATTACHMENT D
Pave-Tech Inc., Proposal
PROJECT CC24-126
RUNWAY 17/35 RECONSTRUCTION PHASE V -AMENDMENT
BREAKDOWN OF DIRECT COSTS DATE: 14 Nov 24
ITEMS OF WORK FOR QTY UNIT LABOR O EQUIPMENT
PAVE-TECH INC. ITEM OF WORK BREAKDOWN Unit Cost Total Cost Unit Cost Total Cost R Qty Rate Total
1. MICROMILL & REMOVAL OF EXISTIG STRIPING & GSB88 SEAL RUNWAY 03/21 860000 SF $0.00 $0.01 8,932.95$ 1 $2,889.35 $2,889.35
2. 2.
3. 4.
5. 6.
7. 8.
9. 10.
$0.00 8,932.95$ R
O Total $2,889.35
QTY UNIT MATERIALS LABOR O EQUIPMENT
Unit Cost Total Cost Unit Cost Total Cost
R Qty Rate Total
1. MICROMILL & REMOVAL OF EXISTIG STRIPING & GSB88 SEAL RUNWAY 03/21 860000 SF $0.22 $189,635.00 $0.00
2. 3. RESTRIPING OF AIRFIELD MARKINGS NOT INCLUDED
4. 5.
6. 7.
8. PAVE-TECH INC. SUBCONTRACTOR TOTALS $189,635.00 $0.00 Total (Owned) $0.00
9. 10. Total Pave-Tech Costs 11,822.30$
11. Total subcontractor Costs $189,635.00
12. Sub Total of Costs 201,457.30$
13. 5% MARK UP 10,072.87$
14. 211,530.17$
15. 16.
2.) RUNWAY 03/21 WILL BE SEALED USING GSB-88.
SUBCONTRACTOR ITEMS OF WORK
MATERIALS
Ben Gonzalez/ PROJECT MANAGER
NOTES:
1.) MICROMILLING WILL BE UTILIZED TO REMOVE THE EXISTING STRIPING
3.) RE-INSTALLATION (STRIPING) OF THE AIRFIELD MARKINGS IS NOT INCLUDED IN THE SCOPE OF WORK PRICED BY PAVE-TECH, STRIPING TO BE PERFORMED BY OTHERS.
PAVE-TECH INC.
PAVE-TECH INC. MICROMILL EXISTING STRIPING - GSB88 SEAL RUWNAY 03/21- FORCE ACCOUNT COST SUMMARY UPDATED 11/21/2024 ANY PREVIOUS VERSIONS ARE OBSOLETE
ATTACHMENT E
Municipal Code 2.28.180