Item Number: 21
City Council / Board of Directors
Written Communications
Meeting of: December 17, 2024
Submitted By:
C. Eric Ray, Airport Director
Subject:
Construction Agreement with Scorpion Fire Protection, Inc., for Fire Suppression System Services, Project JM24-109
Recommendation:
That the Southern California Logistics Airport Authority Board of Directors approve the award of a Construction Agreement by and between the Southern California Logistics Airport Authority and Scorpion Fire Protection, Inc., in the amount not to exceed $50,000, in support of Fire Suppression System Services, Project JM24-109.
Fiscal Impact:
Funds of $50,000 have been appropriated for the Project as outlined below:
Current Budget
Revenue Expense
450 Airport Operations Fund $0 $50,000
Strategic Plan Goal:
Goal E. Invest in Infrastructure: The project invests in infrastructure by maintaining critical fire suppression systems that are required to lease building space.
Background:
The Southern California Logistics Airport Authority (“SCLAA”) has ownership of approximately thirty-three buildings that require fire suppression systems. The fire suppression systems comprise heat sensors, smoke detectors, and water and foam sprinkler systems that are electronically controlled. National Fire Prevention Association code requires that the fire suppression systems in each building be inspected and certified by licensed personnel on a regular basis. Additionally, the fire suppression system in each building must undergo an extensive inspection and testing regimen every five years.
The majority of tenants that occupy buildings at the Southern California Logistics Airport 3 8
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(“SCLA”) are responsible for maintaining the fire suppression systems during the period of their tenancy. The responsibility of the fire suppression systems for buildings that are not occupied by tenants falls to the SCLAA.
Discussion:
Proper inspection, testing, and servicing of the fire suppression systems at the SCLA requires the skills of an experienced, licensed contractor. SCLAA staff worked with City purchasing staff to obtain competitive quotes for the acquisition of a qualified, independent contractor to perform the required inspection, certification, preventative maintenance, and repair services. On July 03, 2024, the solicitation was posted to the City of Victorville website and emailed to nine contractors in this line of work to invite as many qualified bidders as possible. Two quotes were received by July 31, 2024. The two quotes were evaluated in accordance with City Municipal Code §2.28.040 by SCLAA staff and ranked as follows:
Company Rank
Scorpion Fire Protection, Inc., Apple Valley CA 1
Champion Fire Systems Inc., Rancho Cucamonga, CA 2
The quotes were evaluated based on experience, response time, hourly labor rates, parts mark up, and certification costs. Both firms presented impressive qualifications and experience. However, Scorpion Fire Protection, Inc., (“Scorpion”) provided a lower emergency response time, as well as significantly lower labor rates, parts markup percentage, and certification costs. Based on these criteria, SCLAA staff determined Scorpion to be the best value bidder.
The requested Agreement amount of $50,000 is within the City Manager’s authority to approve. However, Scorpion is currently contracted for a not to exceed amount of $120,000, to provide Fire Pump & Controller Maintenance and Repair Services, Project CC23-099-1, at the SCLA to install, maintain, repair, test, and certify fourteen fire pumps that supply the water pressure necessary to operate the fire suppression systems located in seven large aircraft hangars. The aggregate value of the Fire Pump & Controller Maintenance and Repair Services contract combined with the proposed award might exceed his authority, therefore this award requires the approval of the SCLAA Board of Directors.
This solicitation has been conducted in accordance with the City of Victorville Municipal Code §2.28.090 and this Agreement enables the SCLAA to utilize Scorpion for Fire Suppression System Services, Project JM24-109. Therefore, staff requests and recommends the Board of Directors approval to enter into the attached Construction Agreement with Scorpion Fire Protection, Inc., for a total not-to-exceed amount of $50,000.
Staff remains available for any questions or comments you may have.
CER/see
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Attachments: A. Site Map
B. Construction Agreement
C. Scorpion Fire Protection, Inc., Bid Proposal
D. Municipal Code 2.28.040
E. Municipal Code 2.28.090