Item Number: 32
City Council / Board of Directors
Written Communications
Meeting of: December 17, 2024
Submitted By:
Jennifer Thompson, City Clerk
Subject:
City Council appointments to outside agencies
Recommendation:
That the City Council consider and appoint members to fill the vacant committee positions indicated in Attachment A.
Fiscal Impact:
There is no fiscal impact associated with this item.
Discussion:
Pursuant to the City Council Policy and Procedure Manual, Chapter 9, Section IV entitled “Boards, Commissions, and Committees on which Councilmembers serve as City Representatives”, Section B:
“Nomination and confirmation of such representatives and one alternate shall follow the same procedure identified in Section I.B for City Commissions, Committees, and Boards.”
For reference, Chapter 9, Section I.B states,
“On or before December 31st of each year, the City Clerk (or such other staff as the Council may designate) shall prepare and provide to the City Council an appointments list of all regular and ongoing commissions, committees, and boards appointed by the Council and the terms of the members of such boards, committees, and commissions that will expire during the next calendar year as required by Government Code Section 54970 et seq., also known as the Maddy Act. City Council Resolution No. 13-049 identifies that the normal term of each regular committee member shall be four years, more or less, and shall be coterminous with the term of office of the nominating Councilmember. As such, in years when a City Council election takes place, all seats on commissions, committees, and boards for newly 6 9
9 elected Councilmembers will be open for nomination and appointment. In years when there is no City Council election, only those seats that are unfilled will be open for nomination and appointment. Such nominations must be confirmed by a majority vote of the full membership of the City Council in order for an appointment to occur. The Presiding Officer shall facilitate appointments in accordance with nomination and appointment procedure set forth in Chapter 2, Section II, points 1-7. To the extent a Councilmember’s nominee for a specific commission, committee, or board does not obtain the requisite affirmative votes, such Councilmember will be given the opportunity to nominate up to three (3) other individuals, either at the same meeting or at subsequent meetings. In the event a Councilmember’s subsequent three (3) nominees are not confirmed by a majority vote of the Council, then the City Council shall appoint a commission, committee, or board member using the same procedures set forth herein. Unscheduled vacancies shall be filled in accordance with Government Code Section 54974. Such unscheduled vacancy appointments shall be coterminous with the appointing Councilmember’s term of office as provided for in City Council Resolution No. 13-049.” Chapter 9, Section IV further states:
C. Absence: Whenever a member of the City Council is unable to attend a regional board or committee meeting to which he or she is designated as the City’s representative, he or she shall notify his or her alternate to request his or her attendance.
D. Duties. Councilmembers appointed to serve on outside agencies shall do so as representatives of the City, shall comply with the rules of procedure adopted by such agencies when participating in meetings of such agencies, and shall provide updates or reports to the City Council on the activities of such agencies as required.
As required by the City Council Policy and Procedure manual, the attached outside agency appointment list is being provided for your review for the upcoming calendar year.
The Councilmembers appointed will serve through December 2025.
Staff remains available for any questions or comments you might have.
Attachments: A. 2025 Outside Agency Appointments List