Item Number: 33
City Council / Board of Directors
Written Communications
Meeting of: December 17, 2024
Submitted By:
Jennifer Thompson, City Clerk
Subject:
League of California Cities Policy Committee Travel Approval Recommendation:
That Your Honorable City Council authorize travel to the League of California Cities Policy Committee meetings for the Council Member not appointed as a representative to the Desert Mountain Division.
Fiscal Impact:
Unknown at this time, and dependent upon travel costs. City Council travel and meetings expense account 1001220-52150 has a budgeted amount of $26,000 for Fiscal Year 2024-2025.
Strategic Plan Goal:
Goal F: Communication and Outreach– Attendance allows Council Members the opportunity to collaborate with other jurisdictions and build on relationships.
Background:
At a Regular City Council meeting held on December 20, 2022, the City Council appointed Mayor Becerra and Council Member Jones to the League of California Cities Desert Mountain Division as primary and alternate member respectively. At a League of California Cities Desert Mountain Division meeting held on September 20, 2024, Mayor Pro Tem Harriman was appointed as Vice President to the Board, and subsequently on November 21, 2024, Mayor Becerra, Mayor Pro Tem Harriman and Council Member Jones were all appointed to Policy Committees for the League of California Cities that will require travel to attend said meetings.
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Discussion:
The City Council Policy and Procedure Manual, Chapter 8, Section IV, Subsection C states the following:
“Advance City Council Approval of Expenditures for Events. Prior to making travel, transportation, and/or lodging arrangements for any Event for which a Councilmember wishes to be reimbursed by the City, the Councilmember should seek to have the Event and the expenditure approved except as provided below. Requests for travel and meeting expense reimbursements or City- paid travel and meetings for any Event(s) will require the advance approval of the City Council at a regularly scheduled Council Meeting under an agendized item requesting such approval.
The foregoing requirement for approval of travel expenses by the City Council shall not apply when: (i) a Councilmember is travelling for educational or training related purposes that are in direct furtherance of their role as a Councilmember, and such expenses do not exceed $1,200.00/year; (ii) the Mayor or Mayor Pro Tem is required to speak or offer testimony in support of a legislation position already approved by the City Council; or (iii) a Councilperson is traveling in connection with his or her required attendance at meetings of legislative bodies of outside agencies to which the Councilmember has been appointed to serve as a City representative or alternate pursuant to Chapter 9, Section IV of this Manual. Notwithstanding this exception, the Councilmember shall comply with CP-23-03 and particularly the Section requiring pre-approval by the City Manager.”
This item is being presented to Council to seeking approval and authorization for the member not appointed by the Council to the League of California Cities Desert Mountain Division as part of the prior item to attend the following Policy Committee meetings:
Policy Committee Dates/Locations Costs
Public Safety Policy Committee – Bob January 23, 2025,
Sacramento, CA
Travel expense
Revenue and Taxation Policy
Committee – Debra
January 23, 2025,
Sacramento, CA
Travel expense
Transportation, Communications, and
Public Works Policy Committee – Liz
January 24, 2025,
Sacramento, CA
Travel expense
Public Safety Policy Committee – Bob March 27, 2025, Burbank, CA
Travel expense
Revenue and Taxation Policy
Committee – Debra
March 27, 2025, Burbank,
CA
Travel expense
Transportation, Communications, and
Public Works Policy Committee – Liz
March 28, 2025, Burbank,
CA
Travel expense
Public Safety Policy Committee – Bob October 8-10, 2025, Long Beach, CA
As part of Annual
Conference
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Revenue and Taxation Policy
Committee – Debra
October 8-10, 2025, Long
Beach, CA
As part of Annual
Conference
Transportation, Communications, and
Public Works Policy Committee – Liz
October 8-10, 2025, Long
Beach, CA
As part of Annual
Conference
Staff remains available for any questions or comments you might have.
Attachments: A. 2025 Policy Committee Schedule