Attachment B
AP-01707
HMGP Subapplication - General Criteria
General Information
Sub-Applicant Name(Entity) Victorville, City of
Sub-Applicant Type City
Street Address
City
State CA
Zip
County San Bernardino
Region Southern
Subapplication Due Date July 26, 2024
# Title First Name Last Name Phone Number Email Roles
1 Risk Manager Sandra Bostick (760) 955-5031 [email protected] Primary Contact 2 Deputy City Manager Jenele Davidson (760) 243-6343 [email protected] Responsible Representative 3 Director of Finance / City Treasurer Carmen Cun (760) 955-3170 [email protected] Responsible Representative Role Name Description
Responsible Representative (subapplication employee
authorized to apply for, accept, and manage Federal grant funding)
Manage user roles, view subapplication, edit subapplication, send Maintenance and Match Commitment letters, manage Requests for Information(RFI), Submit the subapplication.
Primary Contact (subapplication employee) View subapplication, edit subapplication, send Maintenance and Match Commitment letters, and manage Requests for Information(RFI).
Contributor (may be consultant) View subapplication, and edit subapplication Viewer View the subapplication
US Congressional District(s) benefitting from mitigation 23 Assembly District(s) benefitting from mitigation 39
Senate District(s) benefitting from mitigation 23
Federal Information Processing Number (FIPS #) 071-82590 Unique Entity Identifier (UEI #) 093240653
Is this a phased project? No
Subapplication Information
Application
Type
Examples:
Planning Activities include developing a new hazard mitigation plan or updating a current mitigation plan.
Planning
Related
Activities include: Updating or enhancing sections of the current FEMA-approved mitigation plan, integrating information from mitigation plans with other planning efforts, building capacity through delivery of technical assistance and training, evaluating adoption and/or implementation of ordinances that reduce risk or increase resilience.
Project Activities involve construction and/or physical work. Examples: acquisition demolition/relocation, debris basin, structural elevation, structural seismic retrofit, hazardous fuels reduction, defensible space, generator(s) (If benefit cost analysis (BCA) feasible).
Advance
Assistance
Activities can be used to develop mitigation strategies and obtain data to prioritize, select, and develop mitigation projects and complete applications. Examples: evaluation of facilities or areas to determine mitigation actions, collect data for BCA and environmental historical preservation compliance, conduct engineering designs and feasibility studies, conduct hydrologic and hydraulic studies and cost estimation.
5%
Initiative
Activities are defined as mitigation actions that meet all HMGP requirements but may be difficult to evaluate against traditional program cost-effectiveness criteria. Examples such as early warning systems, post-disaster building code enforcement, public awareness and education for mitigation campaigns, hazard identification or mapping, new techniques/methods of mitigation, and generator(s) (if protecting a critical facility and if there is insufficient data to evaluate a generator project using a standard HMA-approved Benefit-Cost Analysis (BCA) method).
Subapplication Type Planning
Project Type Plan Update
Hazard Multi Hazard
HMGP Subapplication-Scope of Work
Scope of Work
Describe the Scope of Work (SOW) for the planning process The City of Victorville is seeking to update its current 2021 single-jurisdiction local hazard mitigation plan. The updated plan will address existing hazards and hazard risk profiles will be updated to add any new hazards identified. The plan update will describe the changes in development that have occurred in the identified hazard-prone areas and how they have increased or decreased the vulnerability since the existing plan was approved. Climate change will be addressed in the LHMP to comply with the requirements of SB 379 and SB 1000. The updated plan will address both natural hazards and human-caused hazards. The City Risk Manager is going to lead the planning team. The local planning team (LPT) will be made up of representatives from departments including: Fire, Planning, Building, City Manager, Public Works, Finance, Public Information, Engineering, Community Services, representatives from Southern California Logistics Airport and Victorville Water District, and other key stakeholders. A consultant will be hired to be part of the planning process, all vendors will be procured in line with 2 CFR 200 and State and local regulations. The most stringent will apply. The consultant will share the lead responsibility of the planning team with the Risk Manager. The consultant is responsible for documenting each step of the planning process and will be the lead author of the final plan. The planning process will document which existing plans, studies, reports and technical information were reviewed and how they were incorporated, if appropriate, into the update of the plan. The final deliverable will be a FEMA-approved Hazard Mitigation Plan, adopted by the City of Victorville, and will be in compliance with FEMA’s mitigation planning requirements as set forth in 44 CFR Part 201, and FEMA’s Local Mitigation Policy Guide 2022 and Local Mitigation Planning Handbook (2023). The final LHMP will be adopted into the Safety Element of the City’s General Plan for compliance with AB2140.
Describe the Scope of Work (SOW) for the Hazard identification phase of the planning process
Following the Local Mitigation Planning Handbook with an emphasis on Task 1,4,5, this section of our Scope will allow the City of Victorville to achieve the requirements of Element B and C in the Planning Review Tool.
The planning team will review the planning area covered by our existing plan. The planning area will follow the boundaries of our jurisdiction. The planning team will then complete a capability assessment of our jurisdiction. The planning team will update the existing authorities, policies, programs, funding and resources available to support the mitigation strategy. This will include a discussion of existing building codes and land use and development ordinances or regulations. The current methodology used for mapping areas is GIS Technology and existing hazard maps available via online state/federal sources including: The planning team will review the California State Hazard Mitigation Plan, San Bernardino County Hazard Mitigation Plan, the State’s CalOES MyHazards tool, and federal systems such as FEMA’s National Risk Index for Natural Hazards and NOAA’s National Centers for Environmental Information Storm Events Database to evaluate the hazards that can impact the defined planning area. The City’s plan update will include an updated description of all the hazards that can affect the City in the planning area.
The plan will present a history of past hazard events including for example: Hazardous Materials Spills at the Airport, Extreme Heat Conditions, High Winds and Severe Storms, Structure Fires and Tropical Storm Hillary. Hazards will be evaluated in a manner that considers variation across neighborhoods or geographies. Unique Hazards will be identified in the plan and full Hazard profiles will be updated. Public and stakeholder outreach and feedback will be utilized to inform and engage the community on hazard identification. Hazard probabilities will be considered by the planning team when evaluating hazards and identifying which hazards are considered to be significant for inclusion in the plan.
During the risk assessment, each identified new hazard will be profiled to describe the hazard history, probability, vulnerability, and impacts.
Existing hazard profiles will be reviewed and updated, as needed. The Risk Assessment will include the location, extent, history, probability, vulnerability, and impacts for each identified hazard and will: 1. Describe the vulnerability of each community asset, system and population to hazards. 2. Assess damage estimates for each hazard to assets in the hazard area. 3. Describe how population affects risk 4. Demonstrate or describe Describe the Scope of Work (SOW) for the risk Assessment phase of the planning process
how climate change affects current risk and future conditions. 5. Address repetitively flooded NFIP insured structures by estimated number and type
6. Include an assessment of land uses and development trends in identified hazard areas. Risk assessment will emphasize community risk to socially vulnerable populations including people with disabilities and others with access and functional needs and a much larger portion, estimated to be up to 10% of the City’s population including people of all ages with vision and hearing loss, physical disabilities, mental health disabilities, developmental, intellectual and other cognitive disabilities, behavioral health issues, people with learning, understanding, remembering, reading, and speech and mobility limitations, and people from diverse cultures; who have limited English proficiency or are non- English speaking; and who are transportation disadvantaged. The City plans to use Hazus level 2; however, this will be discussed with the Consultant to determine the appropriate Hazus level for the updated LHMP to ensure compliance with FEMA's planning guidelines.
Describe the Scope of Work (SOW) for the Mitigation Strategy development phase of the planning process
The planning team will evaluate a full spectrum of possible mitigation actions and prioritize a final updated list of mitigation actions. The results of the risk assessment will be used to inform the mitigation strategy. The updated plan will include a review of previous mitigation actions and their status. This review will identify how current mitigation actions are improved upon through an ongoing effort to focus on strengthening infrastructure, warning systems and community preparedness to reduce vulnerabilities to natural disasters. The City participates in the FEMA National Flood Program and a designee for implementation of NFIP requirements will be selected during the SJLHMP update process (i.e.
Local Floodplain Manager/Floodplain Administrator). The mitigation strategy development process will include an assessment of prior actions and their status and an assessment of local capabilities. The updated plan will include a range of options to include risk-reducing projects, local plans and regulations, structure and infrastructure projects, protection of natural resources and systems, and education and awareness programs. The final plan will be integrated into other local plans and capital improvement programs. The actions the planning team consider will include mitigation actions that benefit underserved communities in socially vulnerable populations. All actions considered will be documented in the plan and will be as specific as possible and clearly link back to the vulnerabilities and impacts identified in the risk assessment. This includes actions for alleviating data deficiencies or building up capabilities related to mitigation implementation. Documenting all ideas provides a record of what actions were considered, and why. Additionally, this creates a list of actions that can be reconsidered as conditions change. We will provide an opportunity for stakeholders to provide input on mitigation actions through surveys, questionnaires or targeted email outreach and educational workshops. Public and stakeholder input will be sought through targeted email outreach, surveys, questionnaires and comment at public meetings and documented and incorporated in the updated SJLHMP.
The Local Planning Team will be made up by representatives from the City’s Fire, Finance, Public Information, City Manager, Planning, Engineering, Public Works, Community Services, and Building Departments and representatives from the Southern California Logistics Describe the Scope of Work (SOW) for the plan preparation & drafting phases of the planning process
Airport and Victorville Water District. The City’s Risk Manager will serve as Chair of the Planning Team and primary contact. Roles/Responsibilities will be assigned at the initial kick off meeting. The lead author will be the hired Consultant. The plan will be updated using state and federal guidance to ensure that all DMA and FMA requirements are being met. Guiding documents will be the Local Mitigation Planning Policy Guide and Local Mitigation Planning Handbook referenced throughout the Scope of Work and any additional supporting documents released by Cal OES and FEMA.
The hired consultant will be responsible for collecting comments and incorporating them. Feedback will be collected during each stage of the planning process from the public and stakeholders through various methods including targeted email outreach, surveys, questionnaires and comment at public meetings. The first draft update will be presented to the local planning team for review. The first draft update will be a comprehensive plan documenting the entire mitigation process including:
determination of the planning area, establishment of the planning team, outreach strategy used, capabilities of the jurisdiction, in-depth risk assessment of natural hazards that can impact the planning area, mitigation strategy developed to reduce the vulnerabilities identified in the risk assessment, plan maintenance procedures, and continuing public involvement. Once the planning team has reviewed the updated plan and their comments have been incorporated the plan will be posted for public comment. The purpose of this step is to create a draft updated single-jurisdiction local hazard mitigation plan that meets state and federal criteria. The City will submit the updated draft SJLHMP to Cal OES SHMO for review and comment. The planning team will incorporate Cal OES comments and a final draft will be submitted back through Cal OES for FEMA for review. The City will incorporate the updated single-jurisdiction local hazard mitigation plan into the Safety Element of the General Plan for AB2140 compliance.
Describe the Scope of Work (SOW) for public outreach, meetings and public comment phase of the planning process
The hired consultant will be responsible for documenting each step of the planning process, which includes but not limited to, what meetings were held, who attended, what was discussed, and what outcomes were decided upon. The local planning team will have at least 4 total Planning team meetings and at least 2 of the 4 meetings will include the public and stakeholders. The updated plan will clearly show the list of local representatives and all those individuals who participated in the planning process and their involvement in the planning process such as meetings attended and feedback given. The planning team will provide an opportunity for the public and stakeholders to be involved in the planning process and will document how the public and stakeholders were presented the opportunity to participate. This may include updating the City's website, social media outreach or campaign, booths at city events, targeted email outreach, and educational workshops. Invited stakeholders include local and regional agencies involved in hazard mitigation activities, agencies that have the authority to regulate development, neighboring communities, representatives of businesses, academia, and other private organizations, representatives of nonprofit organizations, including community-based organizations, that work directly with and/or provide support to underserved communities and socially vulnerable populations.
The local planning team will ensure underserved communities and vulnerable population within the planning area are included in the planning process while the plan is being updated, and during the public comment period. The planning team will create tailored outreach campaigns to include those communities typically unable to participate in the planning process. Public and stakeholder input will be documented and incorporated in the updated LHMP.
Describe the Scope of Work (SOW) for the Plan Approval & Plan Adoption phases of the planning process
Once the final draft of the plan is updated and the Local Planning Team members have agreed that the content meets 44CFR Part 201 and has followed all of the steps outlined in Local Mitigation Planning Handbook and the FEMA Local Mitigation Planning Policy, the plan will be submitted to Cal OES for review. The planning team will stay engaged and ready to make revisions throughout the review process as needed. The City plans to allocate about 18 months withing the planning period for Cal OES and FEMA approval. Once FEMA had determined that the plan is approvable pending adopting, the planning team we will schedule a formal meeting with our governing body to adopt the plan by resolution. We will submit all resolutions to FEMA. The Final Deliverable of the Grant will be when FEMA has issued its final approval letter of the updated LHMP. The final plan will be send out to the public and all stakeholders.
HMGP Subapplication - Work Schedule
Work Schedule
The intent of the work schedule is to provide a realistic appraisal of the time and components required to complete the project.
The work schedule should mirror the Scope of Work and Cost Estimate. -Describe each of the major work elements and milestones in the description. -Project Close-Out should be included which must be 3 months in duration. -A GANTT chart may be provided as supplemental documentation. -Total project duration must not exceed a 48 month period of performance. # Activity Task Name Description Start
Month
Duration
(Months)
1 Pre-Award Pre-Award Pre-Award activities
2 The Planning Process Kick-off,
Procurement/Re-Estabish
a Team
The planning process will include engaging a consultant, holding a kick off meeting, inviting stakeholders and updating the planning team or changes to the current plan. Planning Team meetings will be held throughout the process.
1 15
3 Hazard Identification Review/Update Planning
Area and Potential
Hazards.
Follows along task 1, 4, 5 from the local planning handbook. Defining the planning area, completing a capability assessment, reviewing BFIP information and defining hazards that may impact the planning area. 4 2
4 Risk Assessment Risk and Vulnerability
Assessment
Follows along task 5 from the local planning handbook. Create and update full hazard profiles which include location, history, impact, extend, vulnerability, probability and climate change considerations for identified natural and human-made hazards within the planning area. 6 4
5 Mitigation Strategy Goals and Strategy Establish the goals of the plan. Mitigation actions will be developed based 10 3 Development on the developed goals to address the vulnerabilities identified in the risk assessment. Mitigation actions will be prioritized.
6 Plan Preparation Preparing and
Maintenance
Ensure all stated regulations in the scope of work are met. 1 15 7 Plan Drafting Updating Ensure all state regulations in the scope of work are met. Gather feedback and create draft documents.
13 3
8 Public
Outreach/Meetings/Public
Hearings
Outreach/Meetings/Public
Hearings
Establish outreach strategies, scheduling meetings with internal and external stakeholders, setting up public comment periods and documenting feedback.
1 15
9 Plan Adoption CalOES/FEMA review
and Adoption
Submit final draft for CalOES and FEMA review. Finalize plan and make any revisions needed. Submit to City Council for adoption and submitting resolutions to FEMA.
16 18
10 Closeout Closeout Project Closeout line item 34 3
Total Duration : 36
HMGP Subapplication - Jurisdictions
Jurisdictions
What type will be developed? Update single plan
Will the activity result in a FEMA-approved and adopted multi-hazard mitigation plan?
Yes
Identify any deficiencies in the previous plan and describe how this activity will address those deficiencies.
The City's current LHMP expires March 2, 2027 and requires updating to reflect any changes in development and community vulnerabilities. Plan updates will account for any population changes available in FEMA's Hazus models for flood and earthquake.
Describe any plan priorities that have been identified
Formally integrate new mitigation actions identified during the annual review working group and incorporate community feedback received.
Update timelines and priorities of planned mitigation actions and mitigations responsibilities.
Does the sub-application propose using the natural hazard mitigation planning process to help develop or meet the planning objectives of other types of plans (i.e. Community Wildfire Protection Plan, Comprehensive Plan revisions)?
No
Clearly identifiy what related planning activities will be paid for by the project?
If the sub-application proposes combining other plans that are ineligible for HMA funding with the natural hazard mitigation plan, confirm it is clearly stated in the scope of work that the ineligible plan elements will not be funded by the project
false
Indicate if a contractor will be used. Yes
The City of Victorville has a population of 137,193 people and has a Provide a description of the Community Profile of the Planning area (describe the area, communities, population, and infrastructure covered by the Local Hazard Mitigation Plan.
geographic boundary that encompasses 74.16 square miles. As a municipal corporation, the City provides basic services that include: Law Enforcement, Fire, Building and Safety, a Library, Parks and Recreation, Water, Sanitation, and Solid Waste and Recycling. One interstate, one highway, and two railroad lines cross the city, providing vital transportation links from Southern California to the remainder of the United States. The City of Victorville is located in the Victor Valley, which is situated in the High Desert region of San Bernardino County. It is approximately ninety-seven (97) miles northeast of Los Angeles and thirty-five (35) miles north of the City of San Bernardino. The City limits are irregularly shaped (see City Limits Map). There are no consistent physical or geographic borders. The Communities of Adelanto, Apple Valley, and Hesperia, and the County of San Bernardino unincorporated areas border the City of Victorville. The western banks of the Mojave River and Interstate Fifteen (I-15) delineate the easternmost boundary of the City. The western boundary is generally delineated by Highway 395, although there is a small portion of the City that is west of Highway 395.
Victorville is the economic engine of the Victor Valley and the largest commercial center between San Bernardino and the Nevada border.
Victorville draws consumers from well beyond the immediate area, including those traveling to Nevada and residents located in neighboring communities. Victorville’s demographic composition reflects a balanced gender distribution, with 50.1% female and 49.9% male residents.
Victorville has a strong workforce with a total of 57,767 individuals. The occupational landscape encompasses a diverse spectrum, as 37% of residents engage in blue-collar professions, while 63% are employed in white-collar roles. The community’s median age stands at 31, underscoring a youthful and dynamic population. Educational achievements are noteworthy, with 78% of Victorville residents holding a high school degree or higher, and 22% possessing an associate degree or advanced credentials.
Highlighting the cultural diversity, Victorville is home to a diverse group of ethnicities, including 54% Hispanic, 19% African American, 18% Caucasian, and 10% from various other backgrounds. This demographic variety contributes to the City’s vibrant and inclusive character.
HMGP-Project Site List Jurisdictions
Jurisdiction(s)
Does this plan encompass multiple jurisdictions? No
HMGP Subapplication - Project Cost Estimate
Project Cost Estimate
# Cost Type Item Name Unit
Quantity
Unit of
Measure
Unit
Cost
Cost
Estimate
Total
Pre
Award
Cost
Cost Estimate Narrative
1 Force Acct. Labor - Consultant RFP 50 Hour $ $ 4,050.00 false Time to draft, release and select consultant Design/Engineering 81.00
2 Contractor/Consultant -
Design/Engineering
Planning
Process
200 Hour $
150.00
$ 30,000.00 false Consultant time to complete the task
3 Force Acct. Labor -
Design/Engineering
Planning
Process
100 Hour $
81.00 $ 8,100.00 false Staff time to complete the ask
4 Contractor/Consultant -
Design/Engineering
Hazard
Identification
100 Hour $
150.00
$ 15,000.00 false Consultant time to complete the task
5 Force Acct. Labor -
Design/Engineering
Hazard
Identification
50 Hour $
81.00 $ 4,050.00 false Staff time to complete the task
6 Contractor/Consultant -
Design/Engineering
Risk
Assessment
200 Hour $
150.00
$ 30,000.00 false Consultant time to complete the task
7 Force Acct. Labor -
Design/Engineering
Risk
Assessment
100 Hour $
81.00 $ 8,100.00 false Staff time to complete the task
8 Contractor/Consultant -
Design/Engineering
Mitigation
Strategy
100 Hour $
150.00
$ 15,000.00 false Consultant time to complete the task
9 Force Acct. Labor -
Design/Engineering
Mitigation
Strategy
100 Hour $
81.00 $ 8,100.00 false Staff time to complete the task
10 Contractor/Consultant -
Design/Engineering
Plan Prep and
Drafting
100 Hour $
150.00
$ 15,000.00 false Consultant time to complete the task
11 Force Acct. Labor -
Design/Engineering
Plan Prep and
Drafting
50 Hour $
81.00 $ 4,050.00 false Staff time to complete the task
12 Contractor/Consultant -
Design/Engineering
Public Outreach 300 Hour $
150.00
$ 45,000.00 false Consultant time to complete the task
13 Force Acct. Labor -
Design/Engineering
Public Outreach 100 Hour $
81.00 $ 8,100.00 false Staff time to complete the task
14 Contractor/Consultant -
Design/Engineering
Plan Review
and Adoption
100 Hour $
150.00
$ 15,000.00 false Staff time to complete the task
15 Force Acct. Labor -
Design/Engineering
Plan Review
and Adoption
50 Hour $
81.00 $ 4,050.00 false Staff time to complete the task
16 Other Direct Costs Plan Review
and Adoption
10000 Each $ 0.15 $ 1,500.00 false Printing costs for draft plan, meeting agendas, minutes, public outreach materials.
17 Other Direct Costs Plan Review
and Adoption
100 Hour $
40.00 $ 4,000.00 false Translation services for public outreach materials and meetings.
$
219,100.00
HMGP Cost Review
COST REVIEW
Total Project Cost $ 219,100.00
Non-Federal Cost Share (Match) $ 54,775.00
Non-Federal Cost Share (Match) Percentage 25%
Federal Share Request $ 164,325.00
HMGP-Maintenance Commitment
MAINTENANCE & REPORTING COMMITMENT
This acknowledgment of Maintenance & Reporting Commitment is to confirm the Subapplicant/Subrecipient is committed to perform the necessary maintenance for the entire useful life of the project, once completed. The entity responsible for maintenance is allocating the annual budget amount that will allow maintenance to occur as needed to ensure the project building/facility/area remains in good repair and operational.
To justify Hazard Mitigation Assistance funding, California is required to report to FEMA on the performance of completed mitigation measures. This acknowledgment of Reporting Commitment confirms that the Subapplicant/Subrecipient is committed to report on the performance of funded mitigation measures when tested by natural hazard events for the entire useful life of this project.
Process: Complete the fields below. The information provided here will automatically populate a templated Maintenance & Reporting Commitment letter to be signed by a Responsible Representative identified by you below. The Responsible Representative must be a high-level person from the subapplicant entity who is authorized to commit the entity to request and receive grant funding. The Responsible Representative cannot be a contractor or a consultant. After you click the “Add Responsible Representative” button to provide the contact information for the Responsible Representative, click “Send for Signature.” The individual will receive an email notification from DocuSign with a link to access and sign the commitment letter. The Signature Status below will reflect “Sent For Signature.” Once signed, the letter will automatically upload to the subapplication.
Maintenance & Reporting Commitment Letter Date October 8, 2024 Subapplicant Name Victorville, City of
Subapplicant Mailing Street
Subapplicant Mailing City
Subapplicant Mailing State
Subapplicant Mailing Postal Code
Disaster Number 2023 Feb-April Storms
Control number AP-01707
Entity Responsible City of Victorville Risk Management Department Number of years of maintenance 5
Project Building/Facility/Area Single-Jurisdiction Local Hazard Mitigation Plan Annual Maintenence Amount $ 5,000.00
The primary purpose of the SJLHMP Annual Review was to document City department and partner progress implementing the plan. This includes capturing the status of mitigation actions and projects identified in the SJLHMP, additional efforts that help advance the plan’s goals, as well as any new actions or projects needed or desired to reduce the likelihood or What are the Past Maintenance Tasks Involved?
impact of hazard events. The review’s secondary purpose is to document hazard events and changes to the City’s hazard exposure, risk, and capabilities. This allows the City to update the SJLHMP to reflect realworld changes while decreasing the future cost and effort necessary to conduct the mandatory fiveyear comprehensive plan update. The SJLHMP Annual Review is performed beginning in February in accordance with the maintenance plan included in the adopted SJLHMP. A consulting firm was engaged by the City to facilitate this review alongside members of the SJLHMP Planning Team. Input was collected from City staff, the community, and other stakeholders through emails, surveys, and interviews in alignment with best practices defined in the FEMA Local Mitigation Planning Handbook. The report was reviewed and approved by the SJLHMP Planning Team. The maintenance tasks include analysis of hazards, threats, and vulnerabilities specific to the community, evaluation of the potential risk of harm to human life and property within the city, and review of the City's mitigation strategy and actions for reducing risks, contingent on funding and resource available.
What are the Future Maintenance Tasks Involved?
The primary tasks involved in future maintenance of the single-jurisdiction Local Hazard Mitigation Plan include: 1. Annual Review Meetings:
Conduct annual meetings to review the HMP, discuss progress, and identify any necessary updates. 2. Progress Reporting: Document successes, challenges, and any changes in risk or vulnerability. This includes tracking the implementation of mitigation actions and updating the status of each. 3. Data Updates: Update data related to hazards, vulnerabilities, and risks. This involves incorporating new scientific data, recent hazard events, and changes in community development. 4.
Stakeholder Engagement: Engage with stakeholders, including local government officials, community members, and relevant agencies, to gather input and ensure the plan reflects current needs and priorities. 5.
Training and Technical Assistance: Identify and address any needs for technical assistance or training to support the implementation and maintenance of the SJLHMP. 6. Plan Revisions: Make necessary revisions to the plan based on the annual review and feedback from stakeholders.
This ensures the plan remains relevant and effective. 7. Documentation and Record Keeping: Maintain thorough documentation of all updates, meetings, and changes to the plan to track progress and provides a clear record for future updates. The City's Local Planning Team will be responsible for reviewing and maintaining the SJLHMP. These tasks will help ensure that the SJLHMP remains a dynamic and effective tool for reducing risk and enhancing community resilience and compliant with FEMA guidelines.
Future Maintenance Schedule Annual
Future Cost of Maintenance $ 25,000.00
Source of Future Maintenance Funds General Fund
Responsible Representative Confirmation
# Title First Name Last Name Phone Number Email Signature Status 1 Deputy City Manager Jenele Davidson (760) 243-6343 [email protected] Draft HMGP - Match Commitment
Match Commitment Letter
As a part of the Hazard Mitigation Grant Program process, a Non-Federal Share (Match) of at least 25% of the total project amount is required. This acknowledgment is to confirm the Subapplicant/Subrecipient commitment to meet the Non-Federal Share (Match) funding requirement.
Process: Complete the fields below. The information provided here will automatically populate a templated Match Commitment letter to be signed by a Responsible Representative identified by you below. The Responsible Representative must be a high-level person from the subapplicant entity who is authorized to commit the entity to request and receive grant funding. The Responsible Representative cannot be a contractor or a consultant. By sending this document for signature, you are acknowledging the requirements outlined here. After you click the “Add Responsible Representative” button to provide the contact information for the Responsible Representative, click “Send for Signature.” The individual will receive an email notification from DocuSign with a link to access and sign the commitment letter. The Signature Status below will reflect “Sent For Signature.” Once signed, the letter will automatically upload to the subapplication.
Please be Advised:
If additional federal funds are requested, an additional Non-Federal Share (Match) funding commitment letter will be required.
If a funding source is from outside the Subapplicant entity, upload documentation supporting the funding commitment and availability of funding.
Match Commitment Letter Date October 8, 2024
Sub-Applicant Name(Entity) Victorville, City of
Control Number AP-01707
Non-Federal Cost Share Source Local Agency Funding
Name of Funding Source(s) City of Victorville General Fund Funding Type Cash and Agency Personnel In-Kind Match
Federal Share Amount Requested $ 164,325.00
Non-Federal Share (Match) Commitment $ 54,775.00
Non-Federal Share (Match) Availability Start Date July 1, 2025 Is there an expiration date of the Non-Federal Share (Match)? No
CONFIRMATION
Grant Management Cost Application
HMGP Grant Management Cost Application
HMGP Grant Management Cost Application
Subrecipient Grant Management costs are available at no more than 5% of the final project cost to subrecipients who apply and can meet all Federal grant requirements. Subrecipients must provide a detailed budget of the management cost request per 2 CFR 200.403, which is subject to Cal OES/FEMA approval. Reimbursement is based on documented actual cost.
For further clarification, grant management is different than project management. Grant management activities are to manage the grant (Subapplication Development, Quarterly Reporting, Reimbursement Submission). Project management is to manage the actual physical project itself (construction oversight, project scheduling and coordination, project meetings).
Any indirect cost, any direct administrative cost, and any other administrative expenses associated with aFEMA Definition of Management Costs:
specific project under a major disaster, emergency, or disaster preparedness or mitigation activity or measure.
Directions: For each applicable category, provide a total estimated cost. Refer to the Management Cost examples below for costs that may be included. For the Narrative field, include a detailed description of work for each cost, including methodology used to estimate each cost. example, if your cost estimate includes your agency's time, include estimated hours, personnel titles, and salary/hourly wages plus benefits for a hourly cost.
Additionally, describe how these costs will be used through the life of the grant.
Total Federal Cost Share $ 164,325.00
Maximum Eligible Management Cost $ 10,955.00
Management Cost Budget Breakdown
A. Pre-Award: Subapplication development, community outreach, meetings related to Subapplication development.
B. Staff Time - Salary or hourly employee time to manage technical monitoring, quarterly reporting, technical assistance, and the reimbursement and close-out process.
# Position Hourly
Rate
Hours Amount Description
1 Force
Account -
Labor
$ 81.00 135 $
10,935.00
Staff time (blended hourly rate) to provide technical monitoring, quarterly reporting, technical assistance, invoice review, document retention, file management and the reimbursement and closeout process. $
10,935.00
C. Travel - Cost to attend professional development training course directly related to implementation of the Hazard Mitigation Grant.
D. Equipment - Cost directly related to implementation of Hazard Mitigation Grant.
E. Supplies - Supply cost directly related to implementation of the Hazard Mitigation Grant, such as printer materials and office supplies.
E. Indirect Cost - Depreciation or use allowances on buildings and equipment, costs to operate and maintain facilities, general administration and accounting administration.
F. Other - Any other administrative expenses not captured in the categories above.
Total Management Cost Requested $ 10,935.00
Maximum Management Cost Allowed (Requested Allowed) $ 10,955.00 Documents
Document Type Description