ATTACHMENT B
Presenting Organizations: High Desert Pride Center 111 Hope Foundation Jose Sarria Pride Center at Victor Valley College February 25, 2025 Victorville City Council 14343 Civic Drive Victorville, CA 92392 RE: Sponsorship Opportunity for an Intergenerational LGBTQ+ Prom “A Night Under
the
Rainbow”
Honorable Leslie Irving and Victorville City Council Members, We are thrilled to invite you to partner with us for an extraordinary event: an intergenerational
LGBTQ+
Prom.
This
inclusive
celebration
will
bring
together
members
of
the
LGBTQ+
community
and
their
allies
across
generations
for
an
evening
of
dancing,
music,
community,
and
joy.
Our
goal
is
to
create
a
safe
and
affirming
space
where
everyone
can
celebrate
their
authentic
selves.
This special event is scheduled for May 3rd, 2025 from 6 pm to 11 pm at VVC Educational
Event
Center.
We
anticipate
welcoming
400
attendees,
including
LGBTQ+
individuals
of
all
ages,
their
families,
and
friends.
This
prom
is
a
vital
opportunity
to
foster
intergenerational
connection,
celebrate
diversity,
and
build
a
stronger,
more
inclusive
community.
To make this event a resounding success, we are seeking generous sponsors like you.
Your
support
will
directly
contribute
to
covering
the
costs
associated
with
venue
rental,
entertainment,
decorations,
food,
security,
and
other
essential
elements.
We have designed the following sponsorship tiers to recognize and appreciate your contribution:
Sponsorship Tiers: ● Rainbow Champion ($7,500): ○ Prominent placement of your logo on a dedicated banner at the main entrance. ○ Full-page advertisement in the event program. ○ Recognition in all event-related press releases and social media posts. ○ Verbal acknowledgment during the event. ● Pride Advocate ($5,000): ○ Prominent placement of your logo on a shared banner at the main entrance. ○ Half-page advertisement in the event program. ○ Recognition in event-related social media posts. ○ Verbal acknowledgment during the event. ● Ally Supporter ($3,000): ○ Placement of your logo on a shared banner at the main entrance. ○ Quarter-page advertisement in the event program. ○ Recognition in select event-related social media posts. ● Community Partner ($1,500): ○ Listing of your name/logo in the event program. ● Friend of the Prom ($750): ○ Listing of your name/logo in the event program.
In addition to the tiered benefits, all sponsors will have their logo displayed on an EZ-Up tent
at
the
event
entrance,
creating
a
visually
impactful
presence
and
showcasing
your
commitment
to
inclusivity.
We believe this intergenerational LGBTQ+ Prom will be a truly memorable and impactful event,
and
we
would
be
honored
to
have
you
as
a
sponsor.
Your
support
will
help
us
create
a
magical
night
for
our
community.
Please find enclosed a sponsorship agreement form for your review. We would be delighted
to
discuss
these
opportunities
further
and
answer
any
questions
you
may
have.
Please
contact
Will
S
Smith(818-233-9858
or
Caitlin
Jones(909-265-1716
to
arrange
a
conversation.
Thank you for your consideration. We look forward to partnering with you to make this event
a
resounding
success.
Sincerely,
Will S Smith HD Pride Center Caitlin Jones 111 Hope Foundation LGBTQ+ Intergenerational Prom: A Celebration of
Pride
Proposed by: HD Pride Center, 111 Hope Foundation & Jose Sarria Pride Center at VVC Event Goal: To create a joyful and inclusive prom experience for the LGBTQ+ community of all ages,
fostering
intergenerational
connection
and
celebrating
the
rich
history
and
vibrant
presence
of
our
community.
Theme: "A Night Under the Rainbow” Date: May 3rd, 2025 Time: 6:00 PM - 11:00 PM Location: VVC Educational Event Center 12395 Mojave Fish Hatchery Rd Victorville, CA 92395 Target Audience: LGBTQ+ individuals of all ages, including youth, adults, and elders, along with
their
allies.
Event Activities: ● Dancing: A DJ or live band playing a mix of music genres appealing to different generations.
Consider
line
dances
or
other
interactive
dance
activities
to
encourage
participation.
● Buffet: A delicious and diverse buffet with options for various dietary needs (vegetarian, vegan,
gluten-free,
etc.).
Consider
partnering
with
local
caterers
who
are
LGBTQ+
affirming.
● Photo Booth: A fun and interactive photo booth with props and backdrops representing different
aspects
of
LGBTQ+
identity
and
history.
This
will
provide
attendees
with
lasting
memories
of
the
event.
● Quiet Area: Provide a designated quiet space for attendees who may need a break from the music
and
activity.
This
is
especially
important
for
neurodivergent
individuals
or
those
who
may
find
large
gatherings
overwhelming.
● Intergenerational Activities: Incorporate activities that encourage interaction between different
age
groups,
such
as
storytelling,
or
sharing
experiences.
● Resource Tables: Offer information about HD Pride Center, 111 Hope Foundation and Jose Sarria
Pride
Center
at
VVC,
as
well
as
other
relevant
LGBTQ+
resources
in
the
community.
Funding & Donations: ● Admission: The event will be free to attend or up to $15 per ticket(suggested donation), ensuring
accessibility
for
all
members
of
the
LGBTQ+
community.
● Donation Opportunities: Clearly communicate opportunities for attendees to donate to future
events
hosted
by
HD
Pride
Center,
111
Hope
Foundation
and
Jose
Sarria
Pride
Center
at
VVC.
Provide
various
methods
for
donation,
including
cash
collection,
online
platforms,
and
QR
codes.
● Sponsorships: Seek sponsorships from local businesses and organizations that are supportive
of
the
LGBTQ+
community.
Promotion & Outreach: ● Utilize social media platforms, community newsletters, local newspapers, and radio to promote the event. ● Partner with other LGBTQ+ organizations and community groups to reach a wider audience. ● Create visually appealing flyers and posters. ● Emphasize the intergenerational aspect of the event in all promotional materials.
Volunteers: ● Recruit volunteers to assist with event setup, registration, activities, and cleanup. ● Provide volunteer training to ensure a welcoming and inclusive environment for all attendees.
Evaluation: ● Gather feedback from attendees through surveys or comment cards to assess the success of the
event
and
identify
areas
for
improvement.
Partnerships: ● Explore partnerships with local businesses, restaurants, and organizations to secure donations,
sponsorships,
or
in-kind
contributions.
Budget: expenses, including venue rental, food, decorations, entertainment, marketing, and supplies.
This proposal serves as a starting point for planning the LGBTQ+ Intergenerational Prom.
Collaboration
between
HD
Pride
Center,
111
Hope
Foundation,
and
Jose
Sarria
Pride
Center
at
VVC
will
be
crucial
in
bringing
this
vision
to
life
and
creating
a
truly
memorable
and
meaningful
event
for
the
community.
Please contact
Will S Smith
818-233-9858
[email protected]