Item Number: 3
City Council / Board of Directors
Public Hearing
Meeting of: May 6, 2025
Submitted By:
Fredy Bonilla, City Engineer
Subject:
Block Walls and Auto Gates for Well Sites 137, 203, 207 and Stoddard Wells Pump Station Project – Approve Notice of Exemption and Award of Construction Contract Recommendation:
That the Honorable Board of Directors:
(1) Open and conduct the Public Hearing;
(2) Close the Public Hearing;
(3) Approve the Notice of Exemption; and
(4) Award a construction contract to SDC Engineering, Inc., in the amount of $1,454,345.00 for the Block Walls and Gates for Well Sites 137, 203, 207 and Stoddard Wells Pump Station.
Fiscal Impact:
This action will result in fiscal impact of $1,454,345.00. This project is funded by the Water Fund No. 410 and Sewer Fund No. 425. An additional appropriation is not required. There are sufficient funds available in the project budget to cover the planned expenses. Please refer to the budget account numbers, descriptions, and available budgets shown below:
Account Number Account
Description
Amount Available Contract Amount
4100500-55070-
74507
Production Security
Upgrade Well No. 137
$640,000.00 $637,750.00
4100500-55070-
74505
Production Security
Upgrade Well No. 203
$169,471.82 $167,245.00
4100500-55070-
74506
Production Security
Upgrade Well No. 207
$459,484.37 $422,250.00
4250700-55070-
70706
Production Security
Upgrade Stoddard
Wells Pump Station
$249,471.82 $227,100.00
Total: $1,518,428.01 Total: $1,454,345.00
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Strategic Plan Goal:
This item aligns with “Goal E Invest in Infrastructure" in the City of Victorville Strategic Plan 2023-2026. The installation of concrete masonry unit (CMU) walls topped with 4- foot-tall anti-climb iron rod spikes, along with automated gates, will enhance security at the District’s well sites. These improvements will provide for a safer environment for City employees who access these sites on a daily basis.
Background:
On April 20, 2021, the Victorville Water District (District) 2021 Water Master Plan (WMP) was adopted and approved by the Board of Directors. The WMP determines current and future needs of the District. One of the recommendations identified in the WMP was security upgrades for well and reservoir sites.
In order to enhance security at the District’s well and reservoir sites, the District will be replacing current chain-link fencing and gates with block walls and automated iron gates.
Four-foot high curved outward iron rod spikes will be installed on top of the block walls and iron gates to deter climbing. This particular wall/fence design has already been utilized to secure some of the District’s well sites, such as two located within Dunia Plaza.
Well Sites 137, 203, 207 and the Stoddard Wells Pump Station are the current highest priority sites needing replacement of chain-link fencing. These projects have been included in the WMP 10-year project plan and the 2021 Water Rate Study. The District will upgrade the remaining well and reservoir sites as planned for over the next 10 to 20 years.
Discussion:
The WMP recommends security upgrades of the City’s Well sites and reservoirs sites as budget allows over the next 10 to 20 years. As stated in the background, the existing chain link fence and gates will be replaced with 6-foot tall CMU block walls and automated iron gates along with four-foot high anti-climbing iron rod spikes. These four project locations were grouped into a single project (Project No. CC25-094) for bidding purposes.
A location map of project sites is provided for reference as Attachment A.
This project was solicited using formal bidding procedures in accordance with Victorville Municipal Code Section 2.28.200 and the California Public Contract Code. On February 13, 2025, the Notice of Inviting Bids was e-mailed to potential bidders and posted on the City’s website. A total of 8 bidders responded and the three lowest bids are as follows:
Bidder Bid Amount
SDC Engineering $1,454,345.00
Dash Construction $1,614,555.00
David Ollis Landscape $1,584,000.00
Each bid submission was reviewed by Purchasing and District Staff, who determined the best value bidder to be SDC Engineering based on their price bid of $1,454,345.00, which was the lowest of all the submissions. As specified in Victorville Municipal Code Section 4 0
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2.28.200, the recommended contract award presented herein has been evaluated in accordance with the City of Victorville Municipal Code Section 2.28-040, to determine the “best value bidder” for the project.
It is a routine requirement to comply with the California Environmental Quality Act (CEQA) before construction starts on a capital improvement project. A Notice of Exemption, Attachment B, describes the project activities and states that the project is categorically exempt under CEQA section 15301(b) because the project is minor alteration to existing public-owned facilities.
Staff recommends that the Honorable Board of Director’s approve the Notice of Exemption and award the Standard Construction agreement (Attachment C) by and between the Victorville Water District and SDC Engineering, Inc. for the construction and installation of a block wall and automated gates at Well Sites 137, 203, 207 and Stoddard Wells Pump Station.
Staff is available for any questions the Board may have.
Attachments: A. Location Map
B. Notice of Exemption
C. Construction Agreement