Item Number: 23
City Council / Board of Directors
Written Communications
Meeting of: July 15, 2025
Submitted By:
Doug Mathews, Director of Public Works and Water
Subject:
Purchase of Clary Uninterruptible Power Supply (UPS) Systems for Signalized Intersections
Recommendation:
That the Honorable City Council approve the purchase of twenty-two (22) Clary Uninterruptible Power Supply (UPS) systems from NexTech Systems, Inc. for a not-to- exceed amount of $179,199.76.
Fiscal Impact:
Funds for this expenditure have been appropriated in the Fiscal Year 2025-26 Capital Improvement Project (CIP) budget and are available in the following accounts:
Account Description Account Code Amount
Traffic Signal UPS Replacement 2004501-55040-62065 $135,000 Traffic Signal UPS Replacement 2504503-55040-62065 $45,000 Total: $180,000
Acting in accordance with the staff’s recommendation will result in a fiscal impact of $179,199.76, which is within the available budget.
Strategic Plan Goal:
Goal E – Invest in Infrastructure: By maintaining signal functionality during power outages, these UPS systems strengthen the City's traffic infrastructure. They enhance public safety, reduce service disruptions, and support a more resilient and livable community.
Background:
The City of Victorville operates and maintains 100 signalized intersections across the community. To ensure continuous traffic flow and public safety during power outages, each intersection is equipped with a battery backup system known as an Uninterruptible 4 2
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Power Supply (UPS) system. These battery backup units automatically activate when utility power is lost, keeping traffic signals functioning without interruption. By maintaining signal operations during power outages, the UPS systems help reduce the risk of accidents, minimize traffic congestion, and ensure safe and orderly travel for all road users.
In the past, the City utilized various UPS models manufactured by Clary, Myers, and Dimensions. Over time, Clary systems emerged as the most reliable, easiest to maintain, and best suited for integration with the City’s infrastructure. As a result, Clary UPS units were formally standardized for traffic signal applications. Currently, approximately 85 of the City’s 100 intersections are equipped with Clary systems. However, Clary has since discontinued support for UPS units older than seven years, which has rendered many existing units unserviceable. To ensure continued system reliability, uniformity, and maintainability, staff has identified the need to replace 22 aging UPS units to the current standardized Clary SP 1250 XLE model.
Discussion:
On April 23, 2025, staff issued a Request for Bids (RFB) for Project #JM25-125 – Uninterruptible Power Supply (UPS) Replacements, in accordance with the formal bidding procedures outlined in Victorville Municipal Code (VMC) Section 2.28.100. The RFB was advertised in the San Bernardino Sun on April 23, 2025, and in the Daily Press on April 30, 2025. In addition to these publications, bid invitations were emailed directly to four (4) authorized Clary distributors and posted to the City of Victorville’s website.
The specifications included in the RFB were based on the City’s previously approved standardization of the Clary SP 1250 XLE UPS system, which has demonstrated proven performance and reliability across the City’s traffic signal network. This unit is currently installed at approximately 85 of the City’s 100 signalized intersections and has become the preferred system due to its ease of maintenance, strong manufacturer support, and compatibility with existing infrastructure. To ensure uniformity, compatibility, and operational efficiency, the City’s procurement of replacement units is limited to this standardized model.
Two responsive bids were received by the submission deadline from authorized Clary distributors: NexTech Systems, Inc. and Coquina Labs, Inc. Although both vendors submitted identical pricing of $179,199.76, staff conducted a qualitative evaluation of each proposal based on delivery lead time, manufacturer certification, and completeness of the bid submittals. A summary is provided below:
Vendor Bid Amount Delivery Lead Time Factory-Certified
Technician
NexTech Systems,
Inc.
$179,199.76 175-189 days Yes – confirmed in
submittal
Coquina Labs, Inc. $179,199.76 Initially listed 15-20
days, corrected to
175-189 days
No – not listed in
submittal
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While both bids met the pricing requirement, NexTech Systems, Inc. submitted a more accurate and complete proposal. Their bid included documentation verifying the use of a factory-certified technician, ensuring qualified installation support. In contrast, Coquina Labs, Inc. did not identify certification and initially misrepresented their delivery timeline, requiring clarification after submission. Based on these distinctions, staff determined that NexTech Systems, Inc. demonstrated superior responsiveness and reliability in meeting the City’s specifications.
Pending Council approval, staff will proceed with the replacement of 22 UPS units at signalized intersections identified by the Public Works Traffic Division. These replacements will enhance system reliability and reduce the risk of equipment failures due to discontinued manufacturer support. Staff recommends approving the purchase of 22 Clary SP 1250 XLE UPS systems from NexTech Systems, Inc., in an amount not to exceed $179,199.76.
Staff remains available for any questions the City Council may have.
Prepared By:
Summer Burgess, Management Technician
Attachments: A. Bid Proposals
B. Approved Standardization Request