Attachment B
JM25-128 UNARMED SECURITY GUARD SERVICES Page 0
CITY OF VICTORVILLE, CALIFORNIA
REQUEST FOR PROPOSALS (RFP)
RFP# JM25-128
UNARMED SECURITY GUARD SERVICES
SUBMITTAL DUE DATE:
MAY 27, 2025
AT
2:00 P.M.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 1
CITY OF VICTORVILLE
JM25-128 UNARMED SECURITY GUARD SERVICES
TABLE OF CONTENTS
SECTION I – NOTICE INVITING PROPOSAL
SECTION II – CONTRACT TERMS AND CONDITIONS
AWARD OF CONTRACT
CONTRACT EXECUTION
INSURANCE
WITHDRAWAL OF PROPOSAL BEFORE CLOSING
MISTAKES IN PROPOSAL
PROPOSAL LABELING
SUBMITTAL LOCATION, CLOSING DATE AND TIME
WRITTEN QUESTIONS AND ANSWERS
PROPOSAL ACCEPTANCE
INTERPRETATION OF DOCUMENTS
PUBLIC RECORD
ACCEPTANCE AND PAYMENT
FEDERAL, STATE AND LOCAL LAWS
DRUG-FREE WORKPLACE REQUIREMENTS
AMERICANS WITH DISABILITIES
CONFLICT OF INTEREST
DISPUTES
LICENSE
TERMINATION OR SUSPENSION
ENTIRE AGREEMENT
INDEMNIFICATION
CONFIDENTIALITY
NON-COMMITEMENT OF THE CITY
GENERAL COMPLIANCE WITH LAWS
PROHIBITED INTEREST
HIRING OF UNDOCUMENTED IMMIGRANTS
SECTION III– SCOPE OF SERVICES
INTRODUCTION / SCOPE OF SERVICES
PROPOSAL REQUIREMENTS / SELECTION PROCESS
AUTHORIZED REPRESENTATIVE
EVALUATION CRITERIA
SECTION IV – FORM SUBMISSIONS
SUBMISSION CERTIFICATION
COST PROPOSAL FORM
PROPOSERS IDENTIFICATION
WORKER’S COMPENSATION CERTIFICATE
NON-COLLUSION DECLARATION
CUSTOMER REFERENCES
DEBARRED CERTIFICATION ACKNOWLEDGEMENT
EXCEPTION FORM
EXHIBIT A – SAMPLE GENERAL SERVICE AGREEMENT
EXHIBIT B – 2025/2026 HOLIDAY SCHEDULE
JM25-128 UNARMED SECURITY GUARD SERVICES Page 2
CITY OF VICTORVILLE
SECTION I
NOTICE INVITING PROPOSAL
RFP JM25-128 UNARMED SECURITY GUARD SERVICES
A-1 PROPOSALS - The City of Victorville (City) is requesting a proposal from a Security Firm that will provide Unarmed Security Guard services to include all manpower, materials, supplies and equipment.
A-2 PROPOSALS DUE - Proposals will be received by the Finance Department at 14343 Civic Drive, Victorville, California, 92392, until MAY 27, 2025 AT 2:00 P.M. PST. Proposals received after this time will be returned unopened.
A-3 OBTAINING BID PROPOSAL FORMS – Complete bid documents may be obtained from the Purchasing Division of the Finance Department, City of Victorville, California, 14343 Civic Drive, Victorville, California, 92392, or by calling John Mendiola at (760) 955- 5079 or by email at [email protected].
The City of Victorville Web Page, http://victorvilleca.gov under the heading “Government, Finance, Purchasing, Bids” will contain a copy of this document as well as a summary of any/all applicable addenda.
Dated: April 25, 2025
____________________________________
Jennifer Thompson, City Clerk
JM25-128 UNARMED SECURITY GUARD SERVICES Page 3
CITY OF VICTORVILLE
JM25-128 UNARMED SECURITY GUARD SERVICES
SECTION II
CONTRACT TERMS AND CONDITIONS
1. Award of Contract
a. The City of Victorville reserves the right to accept or reject any and all proposals and to award a contract to the Security Firm who best meets its requirements. Relevant factors which shall be considered in evaluating the bids are based on the criteria provided in Section I, Scope of Services and Selection Criteria.
b. The award of the contract, if awarded, will be made within ninety (90) days after opening of the Proposals.
c. The Firm’s signature on the Cost Proposal form shall constitute a commitment on the part of the Security Firm to perform the work in a workmanship manner as set forth in the Proposal Form, the Terms and Conditions, and the Request for Proposal.
d. The Proposal Form, the Terms and Conditions, the Request for Proposal, and the Scope of Services, together with any plans and/or attachments, shall all be considered as part of the contract between the City and the Security Firm to whom a contract is issued.
2. Contract Execution
The successful Security Firm shall execute a Contract with The City for the services to be provided. A sample contract is provided as Attachment A at the end of this RFP.
The term of the contract shall be from the date of award until the end of fiscal year (June 30, 2026); with the option to extend the contract for four (4) fiscal years (July 1 through June 30), in one (1) year increments, subject to satisfactory performance as determined by the City.
3. Insurance
COMMERCIAL GENERAL AND AUTOMOBILE LIABILITY INSURANCE
a. Service Provider shall procure and maintain at its own expense, during the initial Term of this Agreement, and (if applicable, during any Option Periods), commercial general liability insurance, of not less than Two Million Dollars ($ 2,000,000) per occurrence, and Four Million Dollars ($ 4,000,000) in the aggregate, for bodily injury, personal injury, death, loss, or damage resulting from the wrongful or negligent acts by Service Provider or its officers, employees, servants, volunteers, and agents and independent contractors.
b. Service Provider shall further procure and maintain, at its own expense, during the initial Term of this Agreement, and (if applicable, during any Option Periods) commercial vehicle liability insurance covering personal injury and property damage, of not less than One Million Dollars ($1,000,000) combined single limit, covering any vehicle utilized by Service Provider or its officers, employees, servants, volunteers, agents and independent contractors in performing the services required by this Agreement.
WORKERS' COMPENSATION INSURANCE
JM25-128 UNARMED SECURITY GUARD SERVICES Page 4
a. Service Provider shall procure and maintain at its own expense, during the initial Term of this Agreement, and (if applicable, during any Option Periods), workers' compensation insurance, providing coverage as required by the California State Workers' Compensation Law.
b. If any class of employees employed by the Service Provider pursuant to this Agreement is not protected by the California State Workers' Compensation Law, Service Provider shall provide adequate insurance for the protection of such employees to the satisfaction of the City.
ADDITIONAL INSURED
Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, all insurance policies, except for the Workers' Compensation policy, shall be endorsed to name the City of Victorville and their officers, employees, servants, volunteers, agents and independent contractors, including, without limitation, the City Legal Counsel, as Additional Insureds.
WAIVER OF SUBROGATION RIGHTS
Service Provider shall require the carriers of all required insurance policies to waive all rights of subrogation against the City of Victorville and their officers, employees, servants, volunteers, agents, and independent contractors and subcontractors. Each policy of insurance shall be endorsed to reflect such waiver.
PROOF OF INSURANCE COVERAGE; REQUIRED ENDORSEMENTS
a. Service Provider shall secure from a good and responsible company or companies authorized to transact insurance business in the State of California, the policies of insurance required by this Agreement and furnish to the City Clerk certificates of insurance evidencing the required coverage, and policy endorsements at least one (1) business day prior to the commencement of any services to be performed under this Agreement.
b. The policies and certificates of insurance shall be endorsed to provide that in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the City shall be notified by mail, postage prepaid, not less than thirty (30) days before the cancellation or amendment is effective. In the case of cancellation for non-payment, ten (10) days advance written notice shall be given.
c. Each policy and certificate of insurance shall be endorsed to provide that the policy shall not be terminated or expire without first providing thirty (30) days written notice to the City of such termination or expiration.
d. Each policy and certificate of insurance shall be endorsed to provide that the policy will be maintained throughout the Initial Term, and (if applicable during any Option Periods) of this Agreement.
e. The commercial general liability and vehicle liability policies shall be endorsed to contain the following provision: “For any claims related to this Agreement, Service Provider’s coverage shall be primary with respect to the City . Any insurance JM25-128 UNARMED SECURITY GUARD SERVICES Page 5
maintained by the City shall be in excess of Service Provider’s insurance and shall not contribute with it.”
4. Withdrawal of Proposal Before Closing
Any Security Firm may request the withdrawal of their submitted proposal, by written request, at any time prior to the scheduled closing date and time. Upon receiving the written request to withdraw any proposal, the City will consider the Security Firm’s proposal null and void and return the proposal to the Firm unopened. Withdrawal of Firm’s proposal will not prejudice Security Firm’s re-submittal for this or any future proposal(s).
5. Mistakes in Proposal
Any Security Firm may withdraw their proposal after the proposal opening, subject to the time restrictions indicated below, only if the Security Firm can establish to the City satisfaction, that a mistake was made in preparing the proposal.
1. A Security Firm declaring a mistake must provide a written notice to the City within five (5) calendar days following the scheduled closing date, specifying in detail how the mistake occurred, and how the mistake made the proposal materially different than it was intended.
2. Withdrawal of the proposal will only be permitted for mistakes made in the completion of the proposal. A Security Firm who claims a mistake shall be prohibited from submitting further proposals on the Project on which the mistake was claimed.
6. Proposal Labeling
The proposal shall be submitted in a sealed envelope with all original pages intact. Proposal envelopes must be plainly marked and submitted as follows:
“JM25-128 UNARMED SECURITY GUARD SERVICES” and the COST PROPOSAL FORM Section IV – Page 24 shall be on a separate envelope clearly marked “ COST PROPOSAL – JM25-128 UNARMED SECURITY GUARD SERVICES”
7. Submittal Location, Closing Date and Time
To be considered, proposals must be received by the Purchasing Division of the City of Victorville, at 14343 Civic Drive, Victorville, CA 92392 no later than MAY 27, 2025 at 2:00 p.m., in the Purchasing Division of the Finance Department in City Hall. Please provide one (1) original and five (5) copies of your proposal documents.
8. Written Questions and Answers
Any proposal received prior to the date and time specified for the receipt of proposals maybe withdrawn or modified by written request questions. All written questions shall be directed via mail, fax, or email to:
- Address: City of Victorville
Finance Department/Purchasing Division
14343 Civic Drive
Victorville, CA 92392-2399
- FAX: (760) 269-0045
- Email: [email protected]
- Attention: John Mendiola, Purchasing Manager
- Phone#: (760) 955-5079
JM25-128 UNARMED SECURITY GUARD SERVICES Page 6
In order for all competing Security Firms to receive the same information, no response shall be given to verbal questions submitted by telephone or in person. Personal and/or telephonic contact with the City staff in regard to this RFP is prohibited. The City may reject the proposal of such Security Firm. Answers to all relevant questions will be addressed in addenda if deemed necessary.
Any prospective Security Firm desiring an explanation or interpretation of the solicitations, scope of work, etc., must request it in writing to the Purchasing Division by no later than MAY 16, 2025 @ 12:00 noon PST, in order to allow a reply to reach all prospective bidders before the submission of their bids. Oral explanations or instructions given before the award of a contract will not be binding. Any information given a prospective bidder concerning a solicitation will be furnished promptly to all prospective bidders as an addendum to the solicitation if that information is necessary to submit bids or if the lack of it would be prejudicial to other prospective bidders.
9. Proposal Acceptance
The City reserves the right to accept or reject , any and all proposals and waive any irregularities or informalities in any proposals or in the proposal process.
10. Interpretation of Documents
During the proposal solicitation period, should a Security Firm find discrepancie s or omissions in any part of the RFP, or should the Security Firm be in doubt as to their interpretation, the Security Firm shall immediately notify the contact indicated in Section 8, entitled “Written Questions and Answers”. Should it be found necessary, an addendum will be sent to all Security Firms. Any addenda issued prior to the scheduled proposal closing date and time, shall form a part of this solicitation and shall become a part of the submitted proposal.
11. Public Record
Be advised that all information contained in submitted proposals shall become a matter of public record and subject to public disclosure pursuant to a valid request made under the California Public Records Act, Gov. Code §§ 6250 et seq. (the “CPRA”), upon award of a contract. The City will not disclose any part of any proposal before it announces a recommendation for selection on the grounds that there is a substantial public interest in not disclosing proposals during the evaluation process. After the announcement of a recommended award, all proposals will be subject to public disclosure. Should a Security Firm believe that submitted information is exempt from disclosure under the CPRA, the Security Firm must identify all such material by conspicuously marking the same “confidential” or “ proprietary”. In addition, the Security Firm shall identify the specific exemption of the CPRA justifying nondisclosure of the information. In the event the Security Firm requests notification from the City of receipt of a CPRA request seeking such information, the City will provide notification of such a request to the Security Firm as soon as is reasonably practicable. The City will produce or exempt material in accordance with the CPRA in its sole and absolute discretion. In the event the Security Firm believes such information should be withheld or exempted, the Security Firm may bring appropriate legal action, including, without limitation, a reverse Public Records Act suit, to protect its alleged interests.
12. Acceptance and Payment
The Security Firm’s invoice(s) shall include reference to the Purchase Order number issued for the services, and be accompanied by detailed supporting documentation, to include JM25-128 UNARMED SECURITY GUARD SERVICES Page 7
information on services rendered. The City shall pay the Security Firm’s properly executed invoice, subject to approval by the Project Manager, within thirty (30) days following receipt of the invoice. Total payment for all work shall not exceed the sum of the estimated cost of all completed phases plus the partial payments for partially completed phases. Payment will be withheld for any services which do not meet or exceed City’s requirements or have proven unacceptable until such services are replaced, resubmitted and accepted by the City.
13. Federal, State and Local Laws
The Security Firm and all sub-firms shall comply with all applicable federal, state, local laws, rules, and regulations.
14. Drug-Free Workplace Requirements
The Security Firm shall comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Sections 8350 et seq.).
15. Americans with Disabilities
The Security Firm shall comply with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. 12101 et seq.) which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.
16. Conflict of Interest
No member, officer, or employee of the City or of a local public body during his tenure or for one (1) year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof.
Furthermore, the parties hereto covenant and agree that to their knowledge no board member, officer or employee of the City has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1120) of Division 4 of Title I of the Government Code of the State of California.
17. Disputes
Except for such claims as defined in and covered by California Public Contract Code section 9204 any controversy or claim arising out of or relating to the provisions of any Construction Contract awarded for this project, or the breach thereof shall be settled by arbitration, in accordance with the Rules of the American Arbitration Association, unless the parties agree, in writing, to some other form of alternative dispute resolution.
18. License
The awarded Security Firm and their respective sub-firm(s) shall obtain a City of Victorville business license prior to commencing work for the City.
19. Termination for Convenience
The City, may, by written notice, terminate this contract in whole or in part, when deemed in the City’s interest. Upon termination of this contract, the City shall only be liable for payment under the payment provisions of this contract for services rendered or supplies furnished prior to the effective date of termination.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 8
20. Termination for Default
The City, may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to:
1. Deliver or to perform the services within the time specified in this contract or any extension; or
2. Make progress, to endanger performance of this contract; or
3. Perform any of the other provisions of this contract.
21. Entire Agreement
This contract, including any attachments hereto, constitutes the sole and only agreement between the parties. It correctly sets forth the obligations of the parties to each other in respect to any such matters as of this date. Any agreements, discussions, statements, or representations of any kind between the parties respecting any such matters, not expressly set forth, in this agreement are null and void.
22. Indemnification
Notwithstanding the limits of any insurance, the Security Firm shall indemnify City , its officials, officers, agents, volunteers and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising or alleged to arise out of or in connection with the negligent performance of the work, operations or activities of the Security Firm, its agents, employees, sub-firms, or invitees, provided for herein, or arising or alleged to arise from the negligent acts or omissions of the Security Firm hereunder, or arising or alleged to arise from the Security Firm 's negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, but excluding such claims or liabilities or portion of such claims or liabilities arising or alleged to arise from the negligence or willful misconduct of City i ts officials, officers, agents, volunteers or employees, and in connection therewith:
1. The Security Firm will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith;
2. The Security Firm will promptly pay any judgment rendered against City, its officials, officers, agents or employees for any such claims or liabilities arising or alleged to arise out of or in connection with Proposer's (or its agents', employees', sub-f irms’ or invitees') negligent performance of or failure to perform such work, operations or activities hereunder; and the Security Firm agrees to save and hold City, its officials, volunteers, officers, agents, and employees harmless there from;
3. In the event, its officials, officers, agents, volunteers or employees is made a party to any action or proceeding filed or prosecuted against the Security Firm for such damages or other claims arising or alleged to arise out of or in connection with the negligent performance of or failure to perform the work, operation or activities of the Security Firm hereunder, the Security Firm shall pay to City, its officials, volunteers officers, agents or employees, any and all costs and expenses incurred by City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City.
4. Proposer's duty to defend and indemnify as set out in this Section shall include any claims, liabilities, obligations, losses, demands, actions, Penalties, suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of or pursuant to any state or federal law or regulation regarding hazardous
JM25-128 UNARMED SECURITY GUARD SERVICES Page 9
substances, including but not limited to the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), Comprehensive Environmental Response, Compensation and Liability Act of 1980 (CERCLA), Resource Conservation and Recovery Act of 1976 (RCRA), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances Control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the Porter -Cologne Water Quality Control Act, as any of those statutes may be amended from time to time. The Contractor's indemnification obligations pursuant to this Section shall survive the termination of this Agreement. Contractor shall require the same indemnification from all subcontractor
23. Confidentiality
Before the award of the contract, all proposals will be designated confidential to the extent by permitted by the California Public Records Act. After award of the contract (or if not awarded, after rejection of all proposals), all responses will be regarded as public records and will be subject to review by the public. Any language purporting to render all or portions of the proposals confidential will be regarded as non-effective and will be disregarded.
24. Non-Commitment of the City
This Request for Proposal does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract these services. All products used or developed in the execution of any contract resulting from this Request for Proposal will remain in the public domain at the completion of the contract.
25. General Compliance with Laws
The Security Firm shall be required to comply with all federal, state and local laws and ordinances applicable to work.
26. Prohibited Interest
No member, officer, or employee of the City of Victorville engaged in the selection, award, or administration of this Contract shall have any prohibited conflict of interest, whether real or apparent, in this Contract or the proceeds thereof.
Furthermore, the parties hereto covenant and agree that to their knowledge no member, officer, or employee of the City has any interest, whether contractual, non- contractual, financial, or otherwise, in this transaction or in the business of the contracting party other than the City, and if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of such information will be made, in writing, to the other party or parties; even if such interest would not be considered conflict of interest under Article 4 (commencing with Section 1090) or Article 1 (commencing with Section 87100) of Chapter 7 of Title 9 of the Government Code of the State of California.
27. Hiring of Undocumented Immigrants Prohibited
The Security Firm shall not hire or employ any person to perform work within the City or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 10
CITY OF VICTORVILLE
JM25-0128 UNARMED SECURITY GUARD SERVICES
SECTION III
SCOPE OF SERVICES
INTRODUCTION
The City of Victorville (City) is requesting proposals from qualified Security Firms to provide unarmed guard services during regular business hours at various City facilities . The City desires to enter into an agreement for professional services with a qualified Security Firm who can demonstrate competency and experience in providing unarmed guard services.
There is no expressed or implied obligation for the City to reimburse responding Security Firms for any expenses incurred in preparing proposals in response to this request. The City reserves the right to reject any or all proposals submitted.
Proposals will be evaluated by a Selection Committee. The City reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from Security Firms, or to allow corrections of errors or omissions.
SCOPE OF WORK
Description of Services: The security firm shall provide all manpower material, supplies and equipment (except as otherwise provided by the City of Victorville) necessary to perform and complete services, and shall plan, schedule, coordinate, and ensure the effective performance of all services described herein. The security firm shall provide security services in accordance with the following requirements at:
C ity of Victorville City Hall Hook Community Center and Park 14343 Civic Drive 14973 Joshua Street
Victorville, CA 92392 Victorville, CA 92394
Doris Davies Pool Victorville City Library
16451 Pebble Beach Drive 15011 Circle Drive
Victorville, CA 92395 Victorville, CA 92395
Victorville Activities Center Sunset Ridge Community Center 15075 Hesperia Road 12808 Eucalyptus Street
Victorville, CA 92395 Victorville, CA 92392
The City reserves the right to task the Security Firm for additional service hours with 48 hours prior notice.
The City will provide a schedule of holidays and closure dates for each Fiscal Year 2025/2026 with dates when City facilities are closed. Security Guards assigned to such facilities will not be needed on closure dates. However, Security Guards assigned to public facilities, programs or services that are open on a designated holiday , may be required to work on holidays or closure dates. The 2025/2026 holiday schedule is attached as Exhibit “B” for reference.
The Security Firm shall provide the City with fully trained and certified Security Guards to perform the services as prescribed herein. All Security Guards assigned to the City must meet JM25-128 UNARMED SECURITY GUARD SERVICES Page 11
all certification and license requirements needed to fulfill the duties required by the State of California.
Security Guards will be required to perform a variety of security and facility related duties, depending on the assignment. Security Guards must be thoroughly familiar with the requirements of their assignment.
Security Guards shall know the location of and usage instructions for the nearest first aid kit, fire extinguisher, fire alarm, and shall be ready, willing, and able to use them as necessary and as required.
Security Guard post assignments may include, but are not limited to, the following duties and responsibilities:
Victorville City Hall – Customer Service Lobby
• Work Schedule: Monday – Friday, 7:45 a.m. – 5:45 p.m. • Number of Guards: 1
Duties, Responsibilities, Expectations:
Be present in the Customer Service lobby facing the Customer Service Windows to observe and be in view of windows, customers, and staff. Be aware of any articles that are brought in and left in City Hall and report immediately.
Be aware of red flags or suspicious behaviors from anyone entering the Customer Service Lobby and report immediately.
Monitor public restrooms for individuals entering and not exiting or leaving articles behind. Check the restroom regularly and report any suspicious behavior or findings immediately.
In case of an emergency, alarm, or drill, escort all customers out of the lobby through the front doors. Advise customer that they will return in the order they were evacuated when they left. Wait outside with customers until the building has been cleared by emergency personnel.
Complete an incident report for anything out of the ordinary. Examples would be upset customers, injuries to customer or others, work or maintenance performed in the Customer Service Lobby, etc. Be as detailed as possible when completing the incident report. Include the customer’s name, employee name, description of what happened, the time of day, which window they were at, how long were they here, anyone else that was involved, what was said, the tone, if assistance was received or given, other departments involved, and any final resolutions. Assist with maintaining peace and order in the Customer Service Lobby. When a customer raises their voice and/or begins to use foul language, security staff should intervene.
Direct visitors to the appropriate Department.
Advise customers that there are no animals allowed in City Hall, except for service animals.
At the end of the day, after the doors have been locked, check the public bathrooms, south hallway, and customer service lobby for customers. Monitor employee exits and parking lot at the end of each day.
Victorville City Hall – Metal Detector and Visitor Screening • Work Schedule: Monday – Friday, 7:30 a.m. – 5:30 p.m. (occasionally 6:00 p.m.) JM25-128 UNARMED SECURITY GUARD SERVICES Page 12
• Number of Guards: 1
Operate the walk-through metal detectors as well as the handheld metal detectors (wand) to screen visitors for weapons and other contraband in accordance with the Metal Detector Procedure Manual.
Visually inspect purses, handbags, backpacks, briefcases, etc. Report dangerous situations to appropriate police/fire authority and/or appropriate City personnel.
Advise customers of alternative means of accessing City services if customer is unwilling to participate in required metal detector or visual inspections or turned away due to possession of contraband.
Advise customers that there are no animals allowed in City Hall, except for service animals.
Victorville City Hall – Metal Detector and Visitor Screening for the following meetings:
City Council
Planning Commission
Public Meetings
• Number of Guards: 1 (additional guard as needed to Cover Meetings)
Security Services shall be provided at each of the following:
A. City Council meeting held on every 1 st and 3rd Tuesday of each month, not to exceed fifteen (15) hours per month x12 = 180 hours, starting at 4:30 p.m. up to 10:00 p.m.
B. P lanning Commission meeting held every 2nd Wednesday of every month, not to exceed five (5) hours per month = 5 hours x 12 = 60 hours, starting at 4:30 p.m. up to 9:30 p.m.
*Please note: Additional meetings may occur and Security Services shall not exceed twenty (20) hours per month and shall be paid in accordance with the prices set forth in Bid Proposal.
Victorville City Library
• Work Schedule: Monday – Saturday 8:30 a.m. – 7:30 p.m. (Sundays effective January 2026)
• Number of Guards: 1
Duties, Responsibilities, Expectations:
Main monitoring station is near the front entrance to assist with enforcement of library policy (policy will be provided).
Once per 30 minutes, roam the full interior of the library to monitor for enforcement of code of conduct.
Enforce restroom use for patrons only policy.
Enforce only Service Animals for entrance.
Once per hour, walk the building perimeter and parking lot to monitor lot for unallowed behaviors.
Assist City personnel in the enforcement of Code of Conduct and library policy. Assist City personnel in the removal of patrons unwilling to cooperate or follow Code of Conduct and library policy.
Assist City personnel in clearing the facility at closing. Accompany staff to outside book drop.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 13
*Please note: Victorville City Library services will be relocating to the Green Tree Clubhouse located at 14144 Green Tree Boulevard, Victorville, CA 92392 upon completion of construction.
Hook Community Center Park and Fields
• Work Schedule: Wednesday – Friday 5:00 p.m. – 9:00 p.m., Saturdays 12:00 p.m. – 8:00 p.m. (Schedule may vary)
• Number of Guards: 1
Duties, Responsibilities, Expectations:
Patrol, at all times, the exterior perimeter of the facility, parking lot, ballfields, open park areas, bleachers, and picnic shelters to enforce Code of Conduct, City policy, and Park Rules.
Hook Community Center Gym
• Work Schedule: Varied schedule, usually Fridays and Saturdays; evenings and days • Number of Guards: 1
Duties, Responsibilities, Expectations:
During games, monitor inside the gymnasium, hallways, and lobby to enforce code of conduct and gymnasium rules.
Between games monitor the lobby, community center entrance, outside and parking lot to reduce potential conflict between teams. All monitoring is roving from point to point and from one end of the gym to the other. There is very minimal stationary monitoring.
Assist City personnel to de-escalate situations and remove individuals (spectators, coaches, and players) from site if needed.
Doris Davies Pool
• Work Schedule: Varied days and hours for pool season. Pool season can begin as early as April and close as late as October. Typical schedule is Monday – Friday 7:00 p.m. – 12:00 a. m., Saturdays 4:00 p.m. – 12:00 a.m., and Sundays 12:00 p.m. – 12:00 a.m. (hours may vary and are subject to change, exact Schedule confirmed at the beginning of each season).
• Number of Guards: 1
Duties, Responsibilities, Expectations:
Roam the perimeter of the facility to prevent trespassing and vandalism. Roam the interior and pool deck to prevent trespassing and vandalism. Verbally notify trespassers to leave the area. If assistance is needed Contact Code Enforcement or Police.
Facility Rentals – Victorville Activity Center, Hook Community Center, Sunset Ridge , other facilities, as needed.
• Work Schedule: Schedule of Dates and Times is varied s it is based on private rental of facilities. Schedule will be provided two weeks prior to requested dates. • Number of Guards: As Needed for Rental
Duties, Responsibilities, Expectations:
Roam and monitor interior and exterior of the facility to enforce Code of Conduct and Rental Policy.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 14
Monitor and direct trespassers to leave the facility. Assist City personnel in removal of patrons unwilling to cooperate or follow Code of Conduct and Rental Policy.
Assist City personnel in clearing the facility at end of event rental. Accompany staff to vehicle at end of shift.
Additional Duties, Responsibilities, Expectations for all at City Facilities:
Standing or walking: Security Guard might be posted for the purpose of securing:
property; an access point; equipment; or similar matter on an as-needed basis. Security Guards will provide on -site security and control access to the area/facility, observing, detecting, and reporting violations of City policies, codes, and procedures. Security Guards will be responsible for maintaining Daily Activity Records (DAR’s) and documenting all incidents and occurrences throughout the duration of the shift.
Escort : Safely perform escort duties for visitors.
Unauthorized Access: Discover, detain, and prevent persons attempting to gain unauthorized access to City facilities.
Reports and Records: All Security Guards shall prepare and submit required reports on a ccidents, fires, bomb threats, unusual incidents, and unlawful acts as well as shift reports.
Any additional information as directed.
Rules and Regulations: Observe and enforce for compliance with the City Rules and Regulations.
Emergencies: Respond to emergency situations as required by established procedures or City of Victorville Staff.
Safety: Observe and report safety hazards as required by established procedures or City of Victorville Staff.
Monitor: Be on alert for unusual activities and report on said activities.
Notification: Notify management of unusual activities as required by established procedures.
Facility Knowledge: Security Personnel must be thoroughly familiar with the following at all sites:
• First Aid and Bleeding Control Kits
• AEDs
• Fire Alarm
• Fire alarm pull stations
• Fire exit locations
• Fire extinguisher and fire standpipes
• Fire doors
• Emergency Telephone Numbers
• Building Emergency Procedures
• Fire Drill Procedures
JM25-128 UNARMED SECURITY GUARD SERVICES Page 15
• Safety Procedures, Inspections, Training, and Fire Awareness programs
Management Controls, Supervision and Communication – The Security Firm shall be fully responsible for the direct supervision of its own employees by its own management personnel.
An overall Manager shall be appointed and assigned as the City’s point of contact and provide overall Contract Management of the Security Firm. The Manager must have the responsibility and authority to fully represent the Security Firm on all matters pertaining to this contract.
The Manager’s responsibilities include, but are not limited to:
• Review of Security Guard assignments for contract Security Guards which are consistent with the City’s internal security procedures. Updates and revisions of assignments must be approved by City Management.
• Develop and administration of a training program and updating that program on a regular basis.
• Final interview and approval of contract employees, prior to assignment to the City.
• Swiftly addressing all personnel concerns, issues , and recommendations presented by the City.
• Ensuring minimal turnover of assigned security personnel.
• Maintenance of schedules, including the approval of vacations and personal days off.
• Preparation of payroll and distribution of paychecks.
• Submission of monthly requests for payment to the City which are to be signed certifying the Security Firm has followed the wage requirements brought forth by the city.
• Maintenance of quality standards to include dis ciplinary action and positive motivation programs.
• Review all DAR’s and all Incident Reports prepared by Security Guards.
• Resolution of Security Firm employee concerns regarding conduct, pay, equipment, uniform replacements and appearance standards.
• Resolution or referral to Security Firm management, of human resources problems, and grievances of employees.
• Quarterly review of all security operations with written recommendations for improvement to City Management.
The Security Firm shall also provide administrative controls and monitoring to assure contract compliance and that professional security and safety services are being maintained at the highest level. Included in these control and monitoring functions are:
• Internal Controls – employee administration, contract administration, schedule/dispatch, timekeeping, and billing.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 16
• Total Quality Management – quality control, audits, inspections, corrective action planning and follow-up/reporting.
• Compliance – fire, life and safety; report requirements; appearance, conduct and job performance standards; adherence to Security assignments; and supervisory controls.
Personnel, Recruitment, Screening and Selection – The Security Firm is expected to conduct a comprehensive recruitment, screening, and selection process before assignment of any individual to the City. This process must be documented, and the complete documentation on any Security Guard, Supervisor, or other employee assigned to the City must be available for review by City Management upon request.
The Security Firm shall describe the recruitment process for new and replacement personnel.
This shall include the procedures for recruiting incumbent security personnel as a result of the Security Firm changeover. All applicable governmental laws and regulations must be adhered to regarding the recruiting and hiring process.
The Security Firm shall detail its application process to include:
• Interviewing
• Testing, by type
• Physical examinations, if any
• Drug Testing
• Background investigations, by type and degree
• Work experience verification
The following personnel standards shall apply to all Security Guards assigned to City of Victorville.
Deviations from these standards require the written consent of the City of Victorville before the Security Guard is assigned to any City facility.
Education – All Security Guards shall be high school graduates or equivalent at a minimum. The Security Firm shall verify t he compliance with this requirement prior to assignment of any individual to the City.
Employment Background – All Security Guards shall possess a solid employment history.
Minimal standards for Security Firm’s employment investigation shall be verification of all employment for the past ten (10) years, including any period of alleged unemployment or gap in employment of thirty (30) days or greater, without significant negative information.
Criminal Record – All Security Guards shall have a clean criminal record. The Security Firm shall conduct local and statewide criminal record checks, to include areas of residence for the previous ten (10) years, to ensure no criminal record exists. Candidates with criminal convictions, other than minor traffic offenses shall not be assigned to City premises.
Literacy – All Security Guards shall be able to understand, read, speak and write English intelligibly. This standard requires Security Guards be able to comprehend regulations, orders, training instructions and special instructions, and requires that Security Guards language comprehension is not only sufficient to perform routine duties, but also that complete fluency be maintained during emergency situations. The Security Firm shall test the mental alertness of all JM25-128 UNARMED SECURITY GUARD SERVICES Page 17
applicants for positions at the City to evaluate applicant’s ability to compute and communicate accurately and effectively.
Physical Ability – All Security Guards shall be in good general health without physical defects or abnormalities which would interfere with performance of Security Guard’s duties. Security Guards shall:
• Possess binocular vision correctable to 20/30.
• Be able to discriminate standard colors.
• Be able to hear ordinary conversation at 20 feet and whispered conversation at 10 feet with each ear.
• Be fully capable of normal or emergency duties requiring moderate to strenuous physical extension such as climbing stairs, ladders, and running.
Freedom from Drug Use – All Security Guards shall be demonstrably free from addiction to, or use of, illicit drugs, as determined by a NIDA -certified urinalysis drug screen (UDS) reviewed by a Medical Review Officer.
Appearance – Security Guard’s personal appearance must be exemplary. Security Guards are expected to keep their clothing neat and well pressed at all times.
Public Relations Skills – All Security Guards shall possess satisfactory public relations skill s, sufficient to permit them to interact positively with City employees, customers, visitors, the media, outside law enforcement agencies, and the general public.
Discretion – Security Guards shall use excellent discretion in dealing with situations that do not readily fall into specific categories. Security Guards must possess and exercise strong personal interactive skills when dealing with the public.
Compliance with Registration Laws – All Security Guards shall be fully in compliance with all applicable state and local security personnel registration and licensing laws.
Age – All Security Guard candidates must be at least eighteen (18) years of age, as documented by an original or photocopy document.
Training – The Security Firm shall provide sufficient training to ensure that all Security Guards and other assigned staff are competent to perform all duties required under this contract. No additional hourly costs, to the hourly billing rate, are to be charged to the City for any aspect of the training program.
Specialized Training – The Security Firm is required to ensure training for all Security Guards in CPR and First Aid. First Aid and CPR training will be arranged for the Security Guards by the Security Firm, at the expense of the Security Firm, prior to assignment to the City.
Ongoing Training – The Security Firm shall provide ongoing training to Security Guards to ensure that any new policies and procedures are learned. The Security Firm shall explain in detail their programs of ongoing training, including new material updates, and any extension courses offered.
Training Files – The Security Firm shall maintain a training file for each of its employees assigned to the City. Training file shall include all of the items described above. The City reserves the right to inspect the training files at any time.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 18
Additional Training – Should Security Guards be required by the City to participate in additional training and should such training not be possible during the normal shit of the Security Guards, the City agrees to schedule such training as additional coverage, with the prior written approval of the City Management, and may bill the City for such coverage. It is understood however, that this requirement is unlikely to occur, and that the sole responsibility for ongoing training of personnel assigned to the City resides with the Security Firm.
Standards of Conduct and Appearance – The Security Firm shall establish and maintain professional standards of conduct and personal appearance for all its employees assigned to the City including:
• Employee Competency
• Employee Conduct
• Integrity
• Attendance and Punctuality
While on duty at the City, Security Guards shall be alert and attentive, and shall not:
• Accept gifts or money for any services rendered.
• User personal wireless devices, watch movies, amusement devices, game or contrivance, including but not limited to video games, computer games and electronic games. • Review school studies or reading materials that are not job related. • Use City telephones for other than City business.
• Leave their assignment without permission of the supervisor. • Entertaining personal visitors or conduct personal business while on duty. • Be under the influence of illegal drugs or alcohol or have any detectable amount of illegal drug in their blood stream.
• Be under the influence of prescribed medications which may affect job performance. • Display a discourteous, abrupt, abrasive, or belligerent attitude. • Use any employee workstation other than those designated for the Security Guard’s use. • Use or tamper with City equipment, such as computers, vehicles, tools, etc., not necessary for the performance of the Security Guard’s services.
• Sleep while on duty.
• Present or identify themselves as an employee of the City of Victorville. • Express or interpret policies, statements, and/or opinions of the City to the media. • Carry firearms, batons, handcuffs, knives, saps, brass knuckles, stun-gun, taser, oleoresin capsicum (Pepper) spray, or any tear gas agent at any time while on-duty. This includes but is not limited to, the vehicle or workstation at any City facility.
Security Firm shall ensure that sufficient personnel are available to provide continuous coverage during the work schedule.
The standards of personal appearance of Security Guards require indiv iduals to present a neat appearance. These standards are not an attempt to depersonalize an individual, providing individuality does not interfere with, or detract from, proper wearing of the uniform. Appearance standards are:
• Uniform: All Security Guards assigned to the City must be in identical uniforms of a professional appearance, quality and bearing. Uniforms must be clean and presentable.
Shoes or boots shall be clean and presentable. In addition , all badges or hats worn by Security Guards shall also be cleaned and presentable. Security Guards must be in proper uniform before reporting to work.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 19
• Eyeglasses: Only prescription eyeglasses may be work with the uniform. Sunglasses shall not be worn inside the building except on written recommendation of a physician.
• Jewelry: Security Guards shall not wear jewelry in their noses or ears, except for women with pierced ears who may wear earring studs. No excessive or “dangling” jewelry may be worn on the neck, wrist or waist. Two rings and a wristwatch only, may be worn on finger and wrist.
• Facial Hair: Facial Hair shall be neatly kept and evenly trimmed.
• Hair: Hair shall be neatly trimmed. It shall be neatly combed or brushed in such a manner that it remains clear of the forehead and does not extend below the band of the cap, for men. Women’s hair styles shall be reasonable for a business office environment.
• Tattoos: Visible tattoos shall not be obscene or offensive in nature or signify membership in, or affiliation with, a criminal enterprise, street gang, or any other group that advocates violence against individuals because of their race, religion, political affiliation, ethnic origin, nationality, gender, sexual preference, or disability.
Should the Security Firm have additional or more stringent appearance requirements, Security Firm shall assign guards who comply with those requirements.
Emergency and/or Additional Security Coverage – Occasionally, additional Security Firm employees may be required by the City on a temporary basis in order to respond to emergencies or the needs of the City. The City requires the Security Firm to have sufficient trained replacements available on short notice and/or for various lengths of time to handle additional requirements, absenteeism, vacations, leaves and short-term special coverage situations, without negative impact to City security operations.
The Security Firm shall at all times, employ and provide sufficient and qualified personnel and equipment for executing the work in the manner and time required by these specifications. Any person employed by Security Firm whom the City determines does not perform services in a proper and skillful manner, is under the influence of drugs or alcohol, disorderly or abusive , or does not demonstrate tact and diplomacy in dealing with others shall, at the request of the City, be removed immediately and replaced by Security Firm at no additional cost to the City.
The Security Firm shall have available for immediate assignment to the City supplemental personnel sufficient to cover all regularly required Security, and other occasional assignments which require trained Security Guards.
Staffing Restrictions – Former or current employees of the City are not to be employed by the Security Firm under any circumstances, without the specific written authorization of City Management.
The City has the right to request a drug and or alcohol test and the results the reof if the City reasonably suspects a Security Guard is under the influence of drugs or alcohol.
The City has the right to request removal of a Security Guard from City premises at any time and for any reason. The Security Firm shall immediately comply and shall not reassign that employee to the City under any circumstances. It is understood that the removal from the City in no way affects the employment status with the Security Firm.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 20
If the Security Firm removes or reassigns a Security Guard from the City to another location under normal circumstances, the Security Firm shall apprise the City of this removal prior to it taking place. If the Security Firm removes a Security Guard from the City without prior notice, due to unacceptable job performance, the City is to be advised by the next regular business day. If this occurs during normal business hours, the City is to be advised immediately. The Security Firm shall be responsible for providing a replacement Security Guard to complete the required shift at no additional cost to the City.
Security Firm furnished items – The following supplies, materials, services and equipment shall be furnished by the Security Firm:
• All operational forms and office supplies required to fulfill this contract.
• Security Guard Uniforms. The Security Firm shall furnish and maintain in acceptable condition, and replace due to normal wear and tear, at no cost to the Security Guards, all uniforms necessary to perform the work required by this contract.
• Each Officer on duty shall be equipped with supplementary equipment including but not limited to, notebooks, pens, pencils, and a flashlight. Replacement flashlight batteries and bulbs and inclement weather clothing must be available for issue when necessary.
Security Guards shall not be permitted to provide themselves with unauthorized supplemental or personal equipment, such as chemical agent devices, firearms, knives, “come-along”, or other such non-standard items.
• Cellular telephones.
The City reserves the right to return Security Guards for failure to wear a clean and proper uniform.
An improperly attired guard must be replaced immediately by the Security Firm AT NO ADDITIONAL COST TO THE CITY.
Reports and Records – The Security Firm shall provide thorough, effect ive, and accurate recording and reporting of all security service operations, activities , and incidents. The Security Firm shall develop and implement, with the City’s approval, a complete paperwork management program to include adequate and appropriate reports and records. The Security Firm shall describe the forms, records, and reports proposed and utilized for the contract. If computerization of forms and logs takes place, an un-edited copy shall be e-mailed to the City.
Start-up Transition – The start/up transition period is important in establishing viable contracted Security Services. The City anticipates the Security Firm to commence providing services on July 01, 2025, upon award of contract. Therefore, the start -up/transition functions, activi ties, and training must be carefully planned and scheduled with the City Staff to occur immediately upon award of contract during both daytime hours and during the night hours when the Security Firm is on duty.
Contract Terms – A contract awarded as a result of this solicitation, will commence after award by City Council and a Notice-to-Proceed is given. The initial contract is for one (1) year with four (4) one-year renewal options based on satisfactory performance approved by City Management.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 21
PROPOSAL REQUIREMENTS
Professional Qualifications
• State the full name and address of your organization with specific information i.e., federal identification number, date of inception or incorporation, etc. • State the history of your organization.
• State your ability to meet the scope of services.
• Name of associates who would be involved with the project, their professional qualifications and related experience. Designate who would be the associate in charge of the project and who would be the City’s main contact.
• Provide a representative listing of projects (references) and company name, contact and phone number of clients who are currently utilizing your services or have done so in the past five (5) years, with special emphasis on projects similar to this one. • State your approach to identifying and resolving issues in security operations. • List any other information that might aid in the review process in ascertaining the firm’s qualifications.
Past Involvement on Similar Projects
List your organizations specific experience in the following areas:
• Security operations.
• Specific training programs for personnel.
• Recruitment process utilized.
• Development of Security Post Orders.
Bid Proposal Forms
Submit the completed Bid Proposal Forms and all other requested documents from Section IV – Submission Certification.
Submittals
Five (5) copies and one (1) original of the proposal must be received by the City of Victorville no later than 2:00 p.m. on May 27, 2025.
Proposals shall be submitted to:
City of Victorville
Attn: Purchasing Division
14343 Civic Drive
Victorville, CA 92392
Submittals shall be in a sealed, opaque envelope, clearly marked to identify it as proposals for the subject matter.
Each proposal should be identified on the outside of the envelope as “JM25- 128 RFP FOR UNARMED SECURITY GUARD SERVICES”.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 22
Proposals shall be signed by an officer authorized to bind the Proposer and shall contain a statement to the effect that the proposal constitutes a firm offer for at least ninety (90) days from the last day for receipt of proposal set forth herein.
SELECTION PROCESS
All proposals will be reviewed by the selection committee with regard to the proposed methodology to implement the scope of services, past performance, depth of understanding of the City’s security needs, qualifications, and cost. The top-ranking proposers may be invited to make an oral presentation to the selection committee, if needed. The final recommendations will be presented to the City of Victorville City Council for a majority vote. The selection committee shall consist of representatives of the City of Victorville.
AUTHORIZED REPRESENTATIVE
Ms. Sandra Bostick, Assistant Director of Human Resources, is the City’s authorized representative for this project. She can be contacted at (760 955-5031.
EVALUATION CRITERIA
Criteria Maximum
Points
Security Firm’s proposed methodology, manner, thoro ughness and creative/innovative approach to implementing the scope of the services proposed, specifically each item noted in the “Scope of Services” section.
25 Security Firm’s past performance on projects of similar size, scope, and nature in terms of cost control, quality of work, and compliance with performance schedules and standards.
25 Depth of understanding of the City’s needs and requirements.
20 Professional qualifications of key personnel, specific training program and level of staffing necessary for satisfactory performance of the required service.
15 Proposed Cost
15 Total 100
JM25-128 UNARMED SECURITY GUARD SERVICES Page 23
CITY OF VICTORVILLE
JM25-128 UNARMED SECURITY GUARD SERVICES
SECTION IV
SUBMISSION CERTIFICATION
I hereby submit to The City of Victorville the following bid proposal for work outlined in plans and specifications entitled “JM25-128 UNARMED SECURITY GUARD SERVICES”
All of the following documents (check below) are completed, fully executed, and included in my proposal as required in the RFP document:
Submission Certification
Cost Proposal Form (SUBMIT IN A SEPARATE SEALED ENVELOPE)
____ Proposer Identification
____ Worker’s Compensation Certificate
____ Non-Collusion Declaration
____ Customer References
____ Debarred Certification Acknowledgement
_____ Acknowledgement Pages for all applicable Bid Addenda
_____ Firm’s Resume and Company Information (for evaluation)
My signature on this Submittal Certification is affirm ation that all items listed above are fully completed and executed and are hereby submitted with the proposal as required. I understand that failure to complete and/or submit any of the required documents may be cause for rejection of my proposal.
Business Name
_________________________________________________________________________ Authorized Signature Printed Name and Title
_________________________________________________________________________ Date Signed Telephone Number
JM25-128 UNARMED SECURITY GUARD SERVICES Page 24
CITY OF VICTORVILLE
JM25-128 UNARMED SECURITY GUARD SERVICES
COST PROPOSAL FORM
The undersigned declares he has carefully examined the locations of the proposed work, the Plans, Special Provisions, and Contract Documents; and being familiar with all of the conditions surrounding the work. All of the aforementioned shall be done in accordance with said Plans, Scope of Services, and all applicable addenda.
COMPENSATION FEE SCHEDULE:
[Staff] _______________. $_________ per hour $_________ x ____ hours ...... $____________ [Staff] _______________. $_________ per hour $_________ x ____ hours ...... $____________
APPROVED OVERTIME:
[Staff] _______________. $_________ per hour $_________ x ____ hours ...... $____________ [Staff] _______________. $_________ per hour $_________ x ____ hours ...... $____________
Firm’s Name: ___________________________________________________________________ Firm’s Address: _________________________________________________________________ Phone: ___________________ Fax:___________________ Email:________________________ Name: ________________________________________________________________________ ______________________________________________________________________________ Signature Title Date
NOTE: COST PROPOSAL SHEETS (PAGE 24) NEEDS TO BE SUBMITTED SEPARATELY IN A SEALED ENVELOPE CLEARLY IDENTIFIED AS " JM25-128
UNARMED SECURITY GUARD SERVICES
JM25-128 UNARMED SECURITY GUARD SERVICES Page 25
CITY OF VICTORVILLE
JM25-128 UNARMED SECURITY GUARD SERVICES
PROPOSER IDENTIFICATION
1. Legal name of Proposer: ____________________________________________
2. Street Address: ____________________________________________________
3. Mailing Address:____________________________________________________
4. Business Telephone: _______________________________________________
5. Facsimile Telephone: _______________________________________________
6. Email Address: ____________________________________________________
7. Type of Business:
Sole Proprietor Partnership Corporation Other: __________
If corporation, indicate State where incorporated: _________________________
8. Business License number issued by The City where the Proposer’s principal place of business is located.
Number: Issuing City: ______________________________
9. Project Manager’s Name, Phone, and email address: _______________________
_________________________________________________________________
10. Federal Tax Identification Number: _____________________________________
11. Proposer authorized to sign legal documents and Title: ______________________
__________________________________________________________________
JM25-128 UNARMED SECURITY GUARD SERVICES Page 26
CITY OF VICTORVILLE
JM25-128 UNARMED SECURITY GUARD SERVICES
WORKERS' COMPENSATION CERTIFICATE
The Firm shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:
I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and on behalf of my firm, I will comply with such provisions before commencing the performance of the services of any contract entered into.
____________________________ ________________________________________ Signature Company Name
____________________________ ________________________________________ Printed Name Business License Number
____________________________ ________________________________________ Title Date
JM25-128 UNARMED SECURITY GUARD SERVICES Page 27
CITY OF VICTORVILLE
JM25-128 UNARMED SECURITY GUARD SERVICES
NON-COLLUSION DECLARATION
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
(Public Contract Code Section 7106)
The undersigned declares:
I am the ________________ of ______________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.
The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.
The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged informati on or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______ [date], at _______________ [city], ______________________[state].
___________________________ _________________________________________ Signature Company Name
_________________________ _________________________________________ Printed Name Title
JM25-128 UNARMED SECURITY GUARD SERVICES Page 28
CITY OF VICTORVILLE
JM25-1289 UNARMED SECURITY GUARD SERVICES
CUSTOMER REFERENCES
Proposer: ____________________________________________________________
LIST PUBLIC AGENCIES WITH SIMILAR PROJECT DURING THE PAST FIVE YEARS
1. Name of Agency
Address
Contact Person Name:
Contact Phone Number:
Email Address:
2. Name of Agency
Address:
Contact Person Name:
Contact Phone Number:
Email Address:
3. Name of Agency
Address:
Contact Person Name:
Contact Phone Number:
Email Address:
4. Name of Agency
Address:
Contact Person Name:
Contact Phone Number:
Email Address:
JM25-128 UNARMED SECURITY GUARD SERVICES Page 29
CITY OF VICTORVILLE
JM25-128 UNARMED SECURITY GUARD SERVICES
DEBARRED CERTIFICATION ACKNOWLEDGEMENT
(a)(1) The Offeror/Bidder certifies, to the best of its knowledge and belief, that— (i) The Offeror/Bidder and/or any of its Principals—
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency; (B) Have not, within a three-year period preceding this solicitation, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain , or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of bids; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property;
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;
(ii) The Offeror/Bidder has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency. (2) “Principal,” for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).
This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. (b) The Offeror/Bidder shall provide immediate written notice to the City if, at any time prior to contract award, the Offeror/Bidder learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. (c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offer or’s/Bidder’s responsibility. Failure of the Offeror/Bidder to furnish a certification or provide such additional information as requested by the City may render the Offeror/Bidder non-responsible. (d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror/Bidder is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. (e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror/Bidder JM25-128 UNARMED SECURITY GUARD SERVICES Page 30
knowingly rendered an erroneous certification, in addition to other remedies available to the City, the City may terminate the contract resulting from this solicitation for default.
The Offeror/Bidder certifies that the foregoing is true and correct:
Offeror/Bidder: _______________________________Federal I.D. No: ________________
Address: ________________________________________________________________
Phone: ___________________Fax: ____________________Email: _________________
Signature: _________________________________________Date: __________________
JM25-128 UNARMED SECURITY GUARD SERVICES Page 0
EXHIBIT “A”
SAMPLE
SERVICE AGREEMENT
JM25-128 UNARMED SECURITY GUARD SERVICES Page 1
SAMPLE AGREEMENT ONLY. AGREEMENT WILL BE MODIFIED TO REFLECT THE ACTUAL
ASSOCIATED STIPULATIONS INDICATED IN THE SPECIAL PROVISIONS AND OTHER APPLICABLE
CONTRACT DOCUMENTS
GENERAL SERVICES PROVIDER STANDARD AGREEMENT
BY AND BETWEEN
THE CITY OF VICTORVILLE
AND
NAME OF PROVIDER
FOR
PROJECT NAME, PROJECT NUMBER
THIS GENERAL SERVICES PROVIDER STANDARD AGREEMENT (hereinafter “Agreement”), is made and entered into by and between the City of Victorville, a municipal corporation located in the County of San Bernardino, State of California, hereinafter referred to as the “City”, and NAME OF SERVICE PROVIDER, a (type of business), hereinafter referred to as “Service Provider.” City and Service Provider are sometimes hereinafter referred to individually as a “Party” and collectively referred to as the “Parties.”
RECITALS:
WHEREAS, the City requires DESCRIBE SERVICES; and
WHEREAS, in light of the facts set forth above, the City desires to retain the services of a qualified service provider to provide, on an independent contractor basis, DESCRIBE SERVICES; and
NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS, AND
PROMISES CONTAINED HEREIN AND FOR SUCH OTHER GOOD AND VALUABLE
CONSIDERATION, RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES HERETO AGREE AS FOLLOWS:
Section 1. RECITALS
The Recitals set forth above are true and correct and are hereby incorporated into this Agreement by this reference, as though set forth fully herein.
Section 2. SCOPE OF SERVICES (amend as applicable)
Service Provider shall provide to the City those services set forth in the Scope of Services, attached hereto as Exhibit “A”, and incorporated as part of this Agreement by this reference.
Section 3. COMPENSATION
The City shall pay a total amount not to exceed SPELL OUT DOLLAR AMOUNT AND 00/100 DOLLARS ($0.00) for the services rendered by Service Provider pursuant to this Agreement, subject to the provisions of Section 4.
Section 4. FEE SCHEDULE
The City shall pay Service Provider as provided in the Fee Schedule, attached hereto as Exhibit “A” and incorporated as part of this Agreement by this reference. The provisions of Exhibit “A” notwithstanding, in order to receive payments, Service Provider shall be required to submit to City monthly invoices detailing all services performed. Provided that services have been satisfactorily rendered, invoices JM25-128 UNARMED SECURITY GUARD SERVICES Page 2
shall be paid by the City approximately thirty (30) working days following receipt of Service Provider’s invoice.
Section 5. RESERVED
Section 6. TERM OF AGREEMENT
This Agreement shall be for an initial term of NUMBER of MONTHS , commencing on COMMENCEMENT DATE (the “Commencement Date”) and expiring on TERMINATION DATE (the “Termination Date”) (the “Term”) , unless terminated earlier pursuant to Section 21 of this Agreement. From and after the Termination Date, and upon subsequent agreement by the Parties, this Agreement may continue on a month-to-month basis until terminated pursuant to Section 21 below.
*** IF NO OPTION PERIODS -- DELETE THE FOLLOWING PARAGRAPH FROM THE AGREEMENT IN ITS ENTIRETY***
This Agreement may be extended for NUMBER OF YEARS, MONTHS, ETC. additional one-year periods (hereinafter “Option Periods”), at the option of City, subject to satisfactory performance as determined by the City. City shall give Service Provider sixty (60) days advance written notice prior to the expiration the initial Term and sixty (60) days advance written notice prior to the expiration date of each subsequently exercised Option Period, if any, should the City decide to exercise its option(s) to extend. In the event City does not give Service Provider such written notice of its option to extend, this Agreement shall terminate at the end of the then-current Term or Option Period without further notice from either Party, unless terminated earlier pursuant to the provisions of Section 21 below. Should the City fail to give Service Provider the sixty (60) days written notice of its intention to exercise any Option Period, the City may, in its sole discretion, elect to exercise any Option Period at a later date, following written inquiry from Service Provider.
Section 7. INDEPENDENT CONTRACTOR STATUS
Service Provider shall at all times during the Initial Term of this Agreement, and (if applicable during any Option Periods), perform the services described in this Agreement as an independent contractor.
Section 8. REPRESENTATIONS AND ACKNOWLEDGMENTS REGARDING INDEPENDENT CONTRACTOR’S STATUS OF SERVICE PROVIDER
a. Service Provider represents and acknowledges the following:
(1) The City is not required to provide any training or legal counsel to Service Provider or its employees in order for Service Provider to perform the services described in this Agreement. (2) Performance of the services described in this Agreement do not have to be integrated into the daily business operations of the City.
(3) The services described in this Agreement can be performed without the use of City equipment, materials, tools, or facilities, unless otherwise provided under a separate agreement. (4) Nothing in this Agreement shall be interpreted to imply that the City must maintain any contractual relationship with Service Provider on a continuing basis after termination of this Agreement.
(5) The City will not be requested or demanded to assume any liability for the direct payment of any salary, wage, or other such compensation to any person employed by Service Provider t o perform the services described in this Agreement.
(6) Service Provider shall not at any time or in any manner represent that it or any of its officers, employees, or agents are employees of the City.
b. The City represents and acknowledges the following:
JM25-128 UNARMED SECURITY GUARD SERVICES Page 3
(1) Service Provider is solely responsible for determining who, under the supervision or direction of Service Provider, will perform the services set forth in this Agreement.
(2) The City will not hire, supervise, or pay any employees or assistants working for Service Provider pursuant to this Agreement. Nothing contained in this Agreement shall prevent the City from hiring Service Provider’s employees or assistants after termination of this Agreement.
(3) Nothing in this Agreement shall be interpreted to imply that Service Provider must maintain any contractual relationship with the City on a continuing basis after termination of this Agreement.
(4) It is the sole responsibility of Service Provider to set the hours in which Service Provider performs or plans to perform the services set forth in this Agreement.
(5) Service Provider is not required to devote full time to the business operations of the City in order to perform the services set forth in this Agreement.
(6) Unless deemed necessary under certain circumstances, Service Provider is not required to perform the services set forth in this Agreement at City Hall or on City-owned property.
(7) Nothing in this Agreement shall be interpreted to preclude Service Provider from working for other persons or firms, provided that such work does not create a conflict of interest.
Section 9. NOT AGENT OF THE CITY
a. Nothing contained in this Agreement shall be deemed, construed, or represented by the City or Service Provider or by any third person to create the relationship of principal and agent.
b. Service Provider shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent, nor shall Service Provider have any authority, express or implied, to bind the City to any obligation whatsoever.
Section 10. LICENSES AND PERMITS
Service Provider represents that it has obtained and will maintain at all times during the initial Term, and (if applicable, during any Option Periods) of this Agreement all business licenses, including but not limited to a City of Victorville business license, certifications, or permits necessary for performing the services described in this Agreement.
Section 11. WARRANTY
Service Provider agrees to perform all services required by this Agreement in a workmanlike competent and satisfactory manner in accordance with the standards prevalent in the industry for such services.
Section 12. FAMILIARITY WITH WORK
Should Service Provider discover any latent or unknown conditions materially differing from those inherent in the services or as represented by the City, Service Provider shall immediately inform the City of such fact and shall not provide any services, except at Service Provider's risk, until written instructions are received from INSERT DEPT. HEAD NAME AND TITLE, or his designee.
Section 13. CONFLICTS OF INTEREST
Service Provider covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Service Provider’s services under this Agreement. Service Provider further covenants that in the performance of services under this Agreement, no officer, employee or agent of Service Provider having such an interest shall be employed JM25-128 UNARMED SECURITY GUARD SERVICES Page 4
by it. In the event the City determines that Service Provider must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Service Provider shall file such Form 700 with the City Clerk’s Office pursuant to the w ritten instructions provided by the City Clerk.
Section 14. COMPLIANCE WITH LAWS
Service Provider shall comply with all local, state, and federal laws and regulations applicable to the services to be rendered hereunder, including any rule, regulation, or bylaw governing the conduct or performance of Service Provider or its employees, officers, or board members.
Section 15. COMMERCIAL GENERAL AND
AUTOMOBILE LIABILITY INSURANCE
a. Service Provider shall procure and maintain at its own expense, during the initial Term of this Agreement, and (if applicable, during any Option Periods), commercial general liability insurance, of not less than Two Million Dollars ($2,000,000) per occurrence, and Four Million Dollars ($4,000,000) in the aggregate, for bodily injury, personal injury, death, loss, or damage resulting from the wrongful or negligent acts by Service Provider or its officers, employees, servants, volunteers, and agents and independent contractors.
b. Service Provider shall further procure and maintain, at its own expense, during the initial Term of this Agreement, and (if applicable, during any Option Periods) commercial vehicle liability insurance covering personal injury and property damage, of not less than One Million Dollars ($1,000,000) combined single limit, covering any vehicle utilized by Service Provider or its officers, employees, servants, volunteers, agents and independent contractors in performing the services required by this Agreement.
Section 16. WORKERS' COMPENSATION INSURANCE
a. Service Provider shall procure and maintain at its own expense, during the initial Term of this Agreement, and (if applicable, during any Option Periods), workers' compensation insurance, providing coverage as required by the California State Workers' Compensation Law.
b. If any class of employees employed by the Service Provider pursuant to this Agreement is not protected by the California State Workers' Compensation Law, Service Provider shall provide adequate insurance for the protection of such employees to the satisfaction of the City.
Section 17. RESERVED
Section 18. ADDITIONAL INSURED
Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, all insurance policies, except for the Workers' Compensation policy, shall be endorsed to name the City and its officers, employees, servants, volunteers, agents and independent contractors, including, without limitation, the City Attorney, as Additional Insureds.
Section 19. WAIVER OF SUBROGATION RIGHTS
Service Provider shall require the carriers of all required insurance policies to waive all rights of subrogation against the City and its officers, employees, servants, volunteers, agents, and independent contractors and subcontractors. Each policy of insurance shall be endorsed to reflect such waiver.
Section 20. PROOF OF INSURANCE COVERAGE;
REQUIRED ENDORSEMENTS
a. Service Provider shall secure from a good and responsible company or companies authorized to transact insurance business in the State of California, the policies of insurance required by JM25-128 UNARMED SECURITY GUARD SERVICES Page 5
this Agreement and furnish to the City Clerk certificates of insurance evidencing the required coverage, and policy endorsements at least one (1) business day prior to the commencement of any services to be performed under this Agreement.
b. The policies and certificates of insurance shall be endorsed to provide that in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the City shall be notified by mail, postage prepaid, not less than thirty (30) days before the cancellation or amendment is effective. In the case of cancellation for non-payment, ten (10) days advance written notice shall be given.
c. Each policy and certificate of insurance shall be endorsed to provide that the policy shall not be terminated or expire without first providing thirty (30) days written notice to the City of such termination or expiration.
d. Each policy and certificate of insurance shall be endorsed to provide that the policy will be maintained throughout the Initial Term, and (if applicable during any Option Periods) of this Agreement.
e. The commercial general liability and vehicle liability policies shall be endorsed to contain the following provision: “For any claims related to this Agreement, Service Provider’s coverage shall be primary with respect to the City. Any insurance maintained by the City shall be in excess of Service Provider’s insurance and shall not contribute with it.”
Section 21. TERMINATION OR SUSPENSION
a. This Agreement may be terminated or suspended without cause by either Party at any time, provided that the Party initiating the termination provides the other Party at least thirty (30) days advance written notice of such termination or suspension. In the event of such termination, the City shall only be liable for payment under the payment provisions of this Agreement for satisfactory services rendered or supplies actually furnished prior to the effective date of termination.
b. This Agreement may be terminated or suspended with cause by either Party at any time, provided that the Party initiating termination provides the other Party at least ten (10) days advance written notice of such termination or suspension. In the event of such termination, the City shall only be liable for payment under the payment provisions of this Agreement for satisfactory services rendered or supplies actually furnished prior to the effective date of termination.
Section 22. TIME OF THE ESSENCE
Time is of the essence in the performance of this Agreement.
Section 23. INDEMNIFICATION
a. Service Provider shall defend, indemnify, and hold harmless the City, its officers, employees, representatives, and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys fees, for any personal injuries, deaths, or property damage (including property owned by the City), which may arise out of Service Provider's negligence or willful misconduct in the performance of the services described in this Agreement, unless such losses or damages are proven to be caused by the City's own negligence or willful misconduct, or that of its officers or employees.
b. The City does not and shall not waive any rights that it may have against Service Provider under this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this Section shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense described herein.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 6
Section 24. REPORTS
Upon request by INSERT DEPT. HEAD NAME AND TITLE, or his designee, Service Provider shall prepare and submit reports to the City concerning Service Provider's performance of the services required by this Agreement.
Section 25. RECORDS
a. Service Provider shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable INSERT DEPT. HEAD NAME AND TITLE, or his designee, to evaluate the cost and the performance of such services.
b. B ooks and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles.
c. INSERT DEPT. HEAD NAME AND TITLE, or his designee, shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
d. Records and supporting documents pertaining to the use of funds paid to Service Provider hereunder shall be retained by Service Provider and made available to INSERT DEPT. HEAD NAME AND TITLE, or his designee, for purposes of performing an audit for a period of five (5) years from the date of termination of this Agreement.
Section 26. RESERVED
Section 27. CONFIDENTIALITY
a. Any and all documents and information obtained from the City or prepared by Service Provider for the City shall be kept strictly confidential unless otherwise provided by applicable law. All City data, documents and information shall be returned to City upon termination of the Agreement.
b. Any drawings, specifications, reports, records, documents, or other materials prepared by Service Provider in the performance of services under this Agreement shall not be released publicly without the prior written approval of INSERT DEPT. HEAD NAME AND TITLE , or his designee, or as required by applicable law.
c. Service Provider shall not disclose to any other entity or person any information regarding the activities of the City, except with the prior written approval of INSERT DEPT. HEAD NAME AND TITLE, or his designee, or as required by applicable law.
Section 28. PRINCIPAL REPRESENTATIVES
a. PROVIDER REPRESENTATIVE NAME AND TITLE , is designated as the principal representative of Service Provider for purposes of communicating with the City on any matter associated with the performance of the services set forth in this Agreement.
b. INSERT DEPT. HEAD NAME AND TITLE, or his designee, shall be the principal representative(s) of the City for purposes of communicating with Service Provider on any matter associated with the performance of the services set forth in this Agreement.
c. Either Party may designate another individual as its principal representative by giving written notice of such designation to the other Party.
Section 29. MODIFICATIONS AND AMENDMENTS
This Agreement may be modified or amended only by a written instrument signed by both Parties.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 7
Section 30. ENTIRE AGREEMENT
a. This Agreement supersedes any and all prior or contemporaneous agreements, either oral or written, between the City and Service Provider with respect to the subject matter of this Agreement.
b. This Agreement contains all of the covenants and agreements between the Parties with respect to the subject matter of this Agreement, and each Party to this Agreement acknowledges that no representations, inducements , promises, or agreements have been made by or on behalf of any Party, except those covenants and agreements in this Agreement.
c. No agreement, statement, or promise with respect to the subject matter of this Agreement, which is not contained in this Agreement, or in a valid modification or amendment to this Agreement, shall be valid or binding on either Party.
Section 31. AMBIGUITIES
This Agreement is in all respects intended by each Party hereto to be deemed and construed to have been jointly prepared by the Parties and the Parties hereby expressly agree that any uncertainty or ambiguity existing herein shall not be interpreted against either of them. Except as expressly limited by this paragraph, all of the applicable rules of interpretation of contract shall govern the interpretation of any uncertainty or ambiguity of this Agreement.
Notwithstanding the foregoing, the Parties agree that Exhibit “A” is attached hereto for reference purposes and to the extent there are any ambiguities, inconsistencies or conflicts between the terms of this General Services Provider Standard Agreement and Exhibit “A” , the terms of this General Services Provider Standard Agreement shall control and nothing set forth in Exhibit “A” shall be deemed to supersede any of the provisions of this General Services Provider Standard Agreement.
Section 32. NOTICES
a. Any n otice to be provided pursuant to this Agreement shall be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the Parties as follows:
To the City: DEPT. HEAD NAME AND TITLE
REQUESTING Department
City of Victorville
14343 Civic Drive
Victorville, CA 92392
To Provider: PROVIDER REP. NAME AND TITLE
COMPANY NAME
ADDRESS
CITY, STATE, ZIP
b. Notices, payments, and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.
Section 33. NON-LIABILITY OF CITY OFFICERS
AND EMPLOYEES
No officer or employee of the City shall be personally liable to Service Provider, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to Service Provider or to its successor(s), or for any breach of any obligation of the terms of this Agreement.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 8
Section 34. REVIEW BY ATTORNEYS
Each Party hereto has had its attorney(s) review this Agreement and all related documents. Each Party hereto has consulted with its attorney(s) and has negotiated the terms of this Agreement based on such consultation.
Section 35. WAIVER
a. No waiver shall be binding unless executed in writing by the Party making the waiver.
b. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision.
c. Failure of either Party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of such provision or any of the remaining provisions of this Agreement.
Section 36. ASSIGNMENT
This Agreement shall not be assigned by either Party without prior written consent of the other Party.
Section 37. CARE OF WORK
The performance of services by Service Provider or the payment of money by the City shall not relieve Service Provider from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to the City, when such incomplete, inaccurate or defective work is due to the negligence of Service Provider.
Section 38. CAPTIONS AND HEADINGS
The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content of the provisions described under the respective caption or heading.
Section 39. SUCCESSORS, HEIRS, AND ASSIGNS
Except as otherwise expressly provided herein, this Agreement shall be binding upon the successors, endorsees, assigns, heirs, and personal representatives of each of the Parties to this Agreement and, likewise, shall inure to the benefit of the successors, endorsees, assigns, heirs, and personal representatives of each of the Parties.
Section 40. GENDER
In this Agreement, unless the context clearly requires otherwise, the masculine, feminine and neuter genders and the singular and the plural shall include one another.
Section 41. SEVERABILITY
If any one or more of the sentences, clauses, paragraphs, or sections contained herein is declared invalid, void, or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair, or invalidate any of the remaining sentences, clauses, paragraphs, or sections contained herein.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 9
Section 42. GOVERNING LAW
The validity of this Agreement and any of its terms or provisions, as well as the rights and duties of the Parties under this Agreement, shall be construed pursuant to and in accordance with California law.
Section 43. DEFAULT
a. Failure or delay by any Party to this Agreement to perform any material term or provision of this Agreement shall constitute a default under this Agreement; provided however, that if the Party who is otherwise claimed to be in default by the other Party commences to cure, correct, or remedy the alleged default within fifteen (15) days after receipt of written notice specifying such default and shall diligently complete such cure, correction, or remedy, such Party shall not be deemed to be in default hereunder.
b. The Party claiming that a default has occurred shall give written notice of default to the Party in default, specifying the alleged default. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default; provided, however, the injured Party shall have no right to exercise any remedy for a default hereunder without delivering the written default notice, as spec ified herein.
c. Any failure or delay by a Party in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.
d. In the event that a default by any Party to this Agreement may remain uncured for more than fifteen (15) days following written notice, as provided above, the injured Party shall be entitled to seek any appropriate remedy or damages by initiating legal proceedings.
Section 44. CUMULATIVE REMEDIES
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default of any other default by the other Party.
Section 45. VENUE
All proceedings involving disputes over the terms, provisions, covenants, or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in San Bernardino County, California.
Section 46. ATTORNEYS’ FEES
In the event any action, suit, or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement, or as a result of any alleged breach of any provision of this Agreement, the prevailing Party in such suit or proceeding shall be entitled to recover its costs and expenses, including reasonable attorneys’ fees, from the losing Party, and any judgment or decree rendered in such a proceeding shall include an award thereof.
Section 47. EFFECTIVENESS OF AGREEMENT
This Agreement shall not be binding upon the City, until signed by the authorized representative(s) of Service Provider, approved by the City’s Risk Manager, and executed by the authorized City personnel or Mayor.
JM25-128 UNARMED SECURITY GUARD SERVICES Page 10
Section 48. REPRESENTATIONS OF PARTIES AND
PERSONS EXECUTING AGREEMENT
a. Each of the Parties to this Agreement hereby represents that all necessary and appropriate actions of their governing bodies have been taken to make this Agreement a binding obligation of each of the Parties hereto.
b. The persons executing this Agreement warrant that they are duly authorized to execute this Agreement on behalf of and bind the Parties each purports to represent.
Section 49. COUNTERPARTS
This Agreement may be executed by the Parties in counterparts, and when executed by each of the Parties, each counterpart shall be deemed to be a part of this Agreement.
(END OF THIS PAGE)
JM25-128 UNARMED SECURITY GUARD SERVICES Page 11
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as of the dates written below.
THE CITY OF VICTORVILLE SERVICE PROVIDER
By: ______________________________ By: _____________________________
NAME AND TITLE NAME & TITLE
Dated: ___________________________ Dated: __________________________
ADD ATTEST IF OVER $50K
By:_______________________________
Jennifer Thompson,
City Clerk
Dated:_____________________________
THE CITY OF VICTORVILLE APPROVED AS TO STANDARD FORM:
By: ______________________________ By: _____________________________ Sandra Bostick, Andre de Bortnowsky,
Risk Manager City Attorney
Dated: ___________________________ Dated: _________________________
JM25-128 UNARMED SECURITY GUARD SERVICES Page 12
EXHIBIT “B”
2025/2026
HOLIDAY SCHEDULE
Sun Mon Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur Fri Sat 12345 12 12345 6
6789 1 0 1 1 1 2 3456789 789 1 0 1 1 1 2 1 3
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31 Sun Mon Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur Fri Sat 1234 1 12345 6
56789 1 0 1 1 2345678 789 1 0 1 1 1 2 1 3
1 21 31 41 51 61 71 8 91 01 11 21 31 41 5 1 41 51 61 71 81 9 2 0 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30 Sun Mon Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur Fri Sat 123 1234567 123456 7
456789 1 0 89 1 0 1 1 1 2 1 3 1 4 89 1 0 1 1 1 2 1 3 1 4 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31
Sun Mon Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur Fri Sat 1234 12 12345 6
56789 1 0 1 1 3456789 789 1 0 1 1 1 2 1 3
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30
31 Holiday - City Hall Closed
A-Shift Only Flex Day
B-Shift Only Flex Day
Payday/A Shift Workday
B-Shift Workday
Permanent Cola Reduction - City Hall Closed
City Hall Closed
1 Floating Holiday
Wednesday, December 31, 2025 - New Years Eve
Thursday, January 1, 2026 - New Years Day
Monday, January 19, 2026 - Martin Luther King Jr. Day
Monday, February 16, 2026 - President's Day
Monday, May 25, 2026 - Memorial Day
Friday, June 19, 2026 - Juneteenth
Tuesday, November 11, 2025 - Veteran's Day
Thursday, November 27, 2025 - Thanksgiving Day
Friday, November 28, 2025 - Day after Thanksgiving
Wednesday, December 24, 2025 - Christmas Eve
Thursday, December 25, 2025 - Christmas Day
Holidays
Friday, July 4, 2025 - Independence Day
Monday, September 1, 2025 - Labor Day
April, 2026 May, 2026 June, 2026
October, 2025 November, 2025 December, 2025
January, 2026 February, 2026 March, 2026
City of Victorville
Fiscal Calendar 2025/2026 ~ City Hall open Monday - Friday 9/80 Schedule
July, 2025 August, 2025 September, 2025