Item Number: 16
City Council / Board of Directors
Written Communications
Meeting of: October 7, 2025
Submitted By:
James Murawski, Airport Director
Subject:
Runway 17/35 Reconstruction, Phase VI, Project #CC26-043 Recommendation:
That the Southern California Logistics Airport Authority Board of Directors:
(1) Ratify the acceptance of Grant Agreement #3-06-0359-034-2025 (“Grant 34”) between the United States of America acting through the Federal Aviation Administration (“FAA”) and the Southern California Logistics Airport Authority (“SCLAA”) in the amount of $13,680,000 in support of the Runway 17/35 Reconstruction, Phase VI, Project #CC26-043;
(2) Adopt Resolution No. SCLAA 25-012 increasing budgeted grant revenues by $13,680,000, increasing budgeted grant expenditures by $13,680,000, and increasing budgeted grant match expenditures by $684,000; and (3) Approve the award of a Construction Contract to Coffman Specialties Inc., in the amount not to exceed $8,725,000 for Runway 17/35 Reconstruction, Phase VI, Project #CC26-043 (“Project”).
Fiscal Impact:
Grant 34 increases grant revenue by $13,680,000 and grant expenditures by $13,680,000, requiring additional revenue and expenditure appropriations in the 457 Grants Fund. An appropriation of $684,000 is needed from Airport Operations Fund 450 to comply with the five percent (5%) matching requirement for Grant 34. Airport Operations cash reserves are sufficient to fulfill the Grant 34 match requirement.
Grant and Airport Operations funds are hereby being appropriated for the Project as outlined below:
Current Budget Fiscal Year 2025-2026
Funding Source Account Amount
Grant 34 Revenue 4571301A-43120-95158 $0
Grant 34 Expense 4571301A-55320-95158 $0
Grant 34 Match Expense 4501301A-55320-95158 $0
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Proposed Budget Fiscal Year 2025-2026
Funding Source Account Amount
Grant 34 Revenue 4571301A-43120-95158 $13,680,000
Grant 34 Expense 4571301A-55320-95158 $13,680,000
Grant 34 Match Expense 4501301A-55320-95158 $684,000
Strategic Plan Goal:
Goal E. Invest in Infrastructure: Project #CC26-043 invests in infrastructure by replacing the two remaining asphalt sections of Runway 17/35 with concrete pavement.
Additionally, a blast pad and runway shoulders will be reconstructed.
Background:
The Southern California Logistics Airport (“SCLA”) airfield consists of two commercial- length runways and nine taxiways. The main runway, Runway 17/35, consists of aged asphalt and newer concrete pavement sections. The asphalt sections have been of particular concern for Airport users since asphalt rutting, pitting, cracking, and breaking are major safety concerns as these conditions create foreign object debris that collect on the runway and taxiways, becoming major hazards to aircraft. Several asphalt sections have been replaced with concrete in phases over the last few years as FAA funding has become available. This Project will continue the asphalt reconstruction efforts on Runway 17/35 to improve the runway pavement and overall safety for aircraft operations. Ancillary to the runway pavement reconstruction, certain runway shoulders will also be reconstructed, which are also exhibiting signs of distress.
In addition to the pavement reconstruction on Runway 17/35, FAA funding is sufficient to allow for the reconstruction of the Runway 35 blast pad, totaling approximately 88,000 square feet. A blast pad is a pavement surface located on the runway ends that is designed to protect against soil erosion and dust generation from the intense thrust that jet engines produce while preparing for takeoff. The Runway 35 blast pad has experienced rapid deterioration and is out of compliance with current FAA design standards. The blast pad will be removed and replaced to meet FAA standards as part of the Project.
The SCLAA receives grant funds from the FAA for improvement and maintenance of the airport via the FAA Airport Improvement Program. FAA grant funding is intended to ensure that the SCLAA will continue to provide a safe and operable airfield for use by the flying public. Historically, FAA grants require that the SCLAA fund a percentage of each project, referred to as “matching” funds, which are provided via the Airport Operations Fund. The FAA grant match for this grant is five percent, a welcome reduction from the ten percent historical requirement.
Participation in the FAA Airport Improvement Program requires the SCLAA to submit and update an annual Airport Capital Improvement Plan (“ACIP”) that includes all capital improvement projects planned five years into the future. Qualified projects listed on the ACIP are assigned grant-funding priority by the FAA. The FAA then determines whether the project reflected in the grant application is necessary, eligible, and properly prioritized. 4 3
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If the project meets these criteria, the FAA approves the grant application and awaits the release of funds from their headquarters.
The FAA has determined that the Runway 17/35 Reconstruction, Phase VI, Project #CC26-043 is necessary, eligible, and properly prioritized, and subsequently issued Grant 34 in the amount of $13,680,000 to fund the Project. The matching requirement for Grant 34 is five percent, which equates to $684,000.
Discussion:
In accordance with City of Victorville Municipal Code §2.28.210, which outlines the formal bidding procedures for Public Works contracts in excess of $500,000, staff conducted a competitive bid solicitation for the purpose of procuring a construction contractor to perform the work contemplated in the Project. The Notice Inviting Bids was published on August 13, 2025, on the City OpenGov Procurement website and in two newspapers in the month of August. The solicitation announcement was emailed by the OpenGov Procurement software to four hundred and seven (407) users, of which all known regional airfield contractors were included. Fifty-five (55) unique OpenGov Procurement users downloaded the project documents. A mandatory job walk was held on August 26, 2025, that was attended by representatives from five construction firms and a local construction materials supplier. Two of those firms submitted bids at the bid opening on September 11, 2025, which are listed as follows:
Staff carefully reviewed the bids and required documentation submitted by each bidder before determining that Coffman Specialties Inc., (“Coffman”) was responsive to the bid solicitation and the best value bidder in accordance with the City of Victorville Municipal Code §2.28.040, on account of their experience, qualifications, and overall price.
Projects funded wholly or in part by the FAA require that a Disadvantaged Business Enterprise (“DBE”) participation goal be established as part of the Project. For this Project, the goal was 14 percent and both bidders responded with impressive DBE Good Faith Efforts, with staff calculating that Coffman reached a DBE bid total of 12.48 percent out of the 14 percent goal. This represents much-improved DBE participation when compared to similar runway projects in previous years that recorded DBE participation around seven percent, and the most recent project from 2024 saw the awarded bidder reach an 11.50 percent DBE participation goal. Coffman is scheduled to use five separate DBE firms as subcontractors for the Project, with the total estimated dollar value of DBE participation at approximately $1,089,730.98.
FAA grant applications are generally submitted when funds are available as determined by the FAA and awarded shortly thereafter. Awarded grants often require a short acceptance period of one to three business days, hence awards of FAA grants are typically presented for ratification rather than advance approval. Additionally, FAA grants Company City Bid Amount
Coffman Specialties, Inc. San Diego, CA $8,725,000
Pave-Tech Inc. Carlsbad, CA $11,181,716
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are awarded after the SCLAA annual budget receives SCLAA Board approval; therefore, a request for additional appropriations generally accompanies the request for ratification.
Grant 34 is typical in that the grant offer was received with a 24-hour acceptance deadline; far too short a deadline to present for prior SCLAA Board approval. Failure to rapidly accept the grant offer from the FAA jeopardizes losing the current funds to another airport and could negatively impact FAA funding in future years.
Additionally, separate SCLAA Board authorization will be required to approve and fund the construction management contract pertaining to this Project. The construction management costs are negotiated based on the total size of the awarded project. Staff anticipate bringing the construction management contract to the SCLA Board for approval in the near future.
For the reasons presented herein, and with the concurrence of the FAA as the primary funding agency, staff recommends that the Board of Directors: (1) ratify the acceptance of FAA Grant Agreement #3-06-0359-034-2025 in the amount of $13,680,000 and (2) adopt Resolution No. SCLAA 25-012 increasing grant revenues by $13,680,000, increasing corresponding grant expenditures by $13,680,000, allocate the required Grant 34 match from Airport Operations Fund 450 in the amount of $684,000, and (3) approve the award of a Construction Contract to Coffman Specialties, Inc., for Runway 17/35 Reconstruction, Phase VI, Project #CC26-043, in the amount not to exceed $8,725,000.
Staff are available for any questions or comments you may have.
Prepared By:
Samuel Evans, Airport Business Analyst
Jose Gutierrez, Airport Business Technician
Attachments: A. Site Map
B. FAA Grant Agreement #3-06-0359-034-2025
C. Resolution No. SCLAA 25-012
D. Construction Agreement
E. Bid Evaluation
F. Municipal Code 2.28.210
G. Municipal Code 2.28.040