Item Number: 23
City Council / Board of Directors
Written Communications
Meeting of: April 7, 2026
Submitted By:
Heather Barber, Human Resources Officer
Sandra Bostick, Assistant Director of Human Resources
Subject:
Award of a Consultant/Professional Services Provider Agreement for the Single Jurisdiction Local Hazard Mitigation Plan Update
Recommendation:
That the Honorable City Council:
(1) Adopt Resolution No. 26-024, approving a budget amendment for Fiscal Year 2025-26 budget to appropriate $164,325 in both revenue and expenditures related to the Hazard Mitigation Grant Program; and
(2) Award a Consultant/Professional Agreement to Michael Baker International, Inc. in the amount of $150,190 for a Single Jurisdiction Local Hazard Mitigation Plan Update, Project MS26-076.
Fiscal Impact:
The recommended action will result in a fiscal impact of $164,325. In January 2025, the City was awarded $164,325 in grant funding through FEMA’s Hazard Mitigation Grant Program (HMGP). The grant requires a 25% non-federal match commitment, estimated at $54,775, which is expected to be funded by staff wages associated with the project.
The table below provides a breakdown of the appropriations:
Furthermore, the Consultant/Professional Agreement with Michael Baker International, Inc. will result in expenditures of $150,190 for a Single Jurisdiction Local Hazard Account String Account Name Amount
2756080-43120-20264 25 HZRD MITIGTN (Revenues) $164,325 2756080-52300-20264 25 HZRD MITIGTN (Expenditures) $164,325 4 6
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Mitigation Plan Update. The remaining funds will be expended on eligible project expenses.
Strategic Plan Goal:
This item aligns with Strategic Plan Goal A, Financial Stability. The receipt of grant funding increases revenues for the City and offsets the cost of the City's Local Hazard Mitigation Plan update. With an updated and approved Local Hazard Mitigation Plan, the City will be eligible for Hazard Mitigation assistance, when available. This item also aligns with Strategic Plan Goal B, Public Safety, by proactively identifying hazards, assessing risks to people and infrastructure, and developing targeted mitigation strategies to reduce disaster impacts. Updating the City’s Local Hazard Mitigation Plan strengthens preparedness, reduces vulnerabilities, and enhances the City’s ability to protect lives, property, and essential services.
Background:
Under the Federal Disaster Mitigation Act of 2000, the City of Victorville is required to prepare, adopt, and maintain a Local Hazard Mitigation Plan (LHMP) in order to remain eligible for federal hazard mitigation funding, including grant programs administered by the Federal Emergency Management Agency (FEMA) and the California Governor’s Office of Emergency Services (Cal OES). The City’s current FEMA-approved LHMP was adopted in December 2021 and is set to expire in March 2027. To ensure continued compliance with federal and state requirements, the City must complete a comprehensive update of the plan and obtain both Cal OES and FEMA approval prior to the expiration date.
LHMPs are developed prior to disasters to identify potential hazards that may impact the community. The LHMP serves as a critical planning document that identifies and assesses community risks from natural and human-caused hazards, including potential risk to people, property, and infrastructure, and establishes strategies to reduce long-term vulnerabilities. The LHMP also identifies policies, actions, and tools for long-term implementation to reduce risk and potential losses. Federal regulations require that the plan be updated every five years to reflect changes in the planning area including current FEMA guidance as well as applicable State requirements.
The City Council approved Resolution No. 24-086 on December 17, 2024, authorizing the City Manager to apply, and staff submitted a sub application to Cal OES for FEMA’s Hazard Mitigation Grant Program (HMGP) in late 2024. In January 2025, the City was notified that it had been awarded $164,325 in grant funding to update its single-jurisdiction LHMP with a required non-federal match commitment of $54,775 to support the update.
Discussion:
On December 16, 2025, the City issued a Request for Proposals (RFP) for consulting/professional services to complete the Single Jurisdiction Local Hazard Mitigation Plan update. A total of thirteen (13) proposals were received. A review committee consisting of three City representatives independently evaluated and scored the proposals based on the following criteria:
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1. Qualifications and Experience (25 points) - Qualifications and experience of the entity and key personnel assigned to the project.
2. Proposed Approach (25 points) - A description of the intended approach to complete the project, including clarity of understanding of the scope of services to be provided and appropriateness of the proposed services.
3. Timeline (25 points) - Timeline for commencement and completion of the proposed services with a preference to commencing the study as soon as practicable.
4. Reference Check (25 points) - Reference check regarding Consultant's history of providing quality of work, cost effective performance, and responsiveness and timely service.
The results of the evaluation and scoring process are summarized in the table below:
Vendor Average Rating
Michael Baker International, Inc. 89.33
AARC Consultants, LLC 84.33
Integrated Solutions Consulting 82.33
Navigating Preparedness Associates 80.67
Foster Morrison Consulting 75.00
Jacob Green and Associates Inc 70.33
iParametrics, LLC 69.33
Redwood Response, Recovery & Resilience (Redwood 3R) 68.33 Katmai Preparedness Solutions LLC 67.33
Jensen Hughes, Inc. 67.00
Harris & Associates 65.33
Chloeta 62.00
Apex Resilience Group, LLC 23.33
Following the evaluation, Michael Baker International, Inc. (Michael Baker) was selected as the highest overall rated firm, demonstrating the strongest qualifications and experience including a clear and comprehensive project approach and well-defined timeline.
As part of this project, Michael Baker will serve as the project lead, managing the LHMP update through a FEMA-compliant planning process. Michael Baker will coordinate closely with the City’s Risk Management Division along with a multi-departmental Local Planning Team and community stakeholders. Michael Baker will complete a comprehensive risk assessment, including an updated planning area description, hazard identification and profiling, capability assessment, and hazard and critical infrastructure mapping. Additionally, Michael Baker will conduct a vulnerability and risk assessment, develop updated mitigation goals and strategies to reduce identified risks and vulnerabilities, and prepare the Local Hazard Mitigation Plan document. 4 6
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Additionally, Michael Baker will support a robust public outreach and stakeholder engagement process. This will include facilitation of Local Planning Team meetings, public workshops, development of a community survey, and assistance with digital outreach tools on the City’s webpage. Upon completion, the updated LHMP will be submitted to Cal OES and FEMA for review and approval and subsequently presented to the City Council for adoption. Work on this project is anticipated to be completed in early 2027.
Therefore, staff recommends that the Honorable City Council adopt Resolution No. 26- 024, approving a budget amendment for Fiscal Year 2025-26 budget to appropriate $164,325 in both revenue and expenditures related to the Hazard Mitigation Grant Program and award a Consultant/Professional Agreement to Michael Baker International, Inc. in the amount of $150,190 for a Single Jurisdiction Local Hazard Mitigation Plan Update, Project MS26-076.
Staff remains available for any questions the City Council may have.
Prepared By:
Alex M. Garcia, Management Specialist
Attachments: A. Resolution No. 26-024
B. Consultant/Professional Services Provider Agreement – Michael Baker International, Inc.