ATTACHMENT A
City Council Resolution No.
26-045, City/County
HHIP Agreement
RESOLUTION NO. 26-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VIC TORVILLE
ACCEPTING THE HOUSING AND HOMELESSNESS INCENTIVE PR OGRAM (HHIP) 2026 GRANT FUNDING IN THE AMOUNT OF $500,000.00; AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO FINALIZE ALL DOCUMENTS N EEDED TO EXECUTE THE HHIP 2026 CONTRACT AND ADMINISTER THE O VERALL PROJECT; AND AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY
AMENDMENTS TO THE CONTRACT AS DEEMED NECESSARY BY T HE COUNTY
OF SAN BERNARDINO OR THE CITY ATTORNEY
WHEREAS, set forth in Resolution No. 19-089, the City Counci l adopted a Homelessness Solutions Strategic Action Plan ("HSSA P") outlining a means to address outreach and visibility and apply for grant funding that aligns with the actions, goals and objections of the HSSAP; and
WHEREAS, the City's 2023-2026 Strategic Plan, Goal D indicat es expanding on the existing homelessness outreach network to effec tively engage the homeless community in services as well as evaluating the effectiveness of coordination of homelessness services, and strengthening collaborat ion with the County and other entities to identify new funding opportunities and expand partnerships for homelessness services; and
WHEREAS, the City of Victorville applied for HHIP funding an d participated in a competitive Request for Proposal process for HHIP funding; and
WHEREAS, the City of Victorville was recommended for funding by the Continuum of Care (CoC) board; and
WHEREAS, the County of San Bernardino will provide the City $500,000.00 to provide Interim (Transitional) Housing Operating Subsidies, Rental and Utility Subsidies, and Case Management to seniors experiencing homeles sness in Victorville as referred to the Wellness Center and City Outreach Team(s) th rough the San Bernardino County Coordinated Entry System ("CES") and the Regional Access Point; and
WHEREAS, the City of Victorville (City) has a Wellness Center, a non- congregate care facility that will play a critical role in the stabilization of sheltered and unsheltered homeless individuals by providing a low-barrier nav igation center, a recuperative care facility, a medical clinic, interim housing, and wr aparound supportive services such as case management, care coordination (medical, mental health and dental), job training/placement, legal services, and housing navigation; and
WHEREAS, the City of Victorville (City) has a Homeless Engag ement Team and partners with Outreach Teams that provide trauma in formed, client-centered outreach and engagement that will play a critical role in th e stabilization of unsheltered homeless individuals by providing services such as case management, care coordination (medical, mental health and dental), and housing navigation; and
WHEREAS, the County of San Bernardino and the CoC found the City qualified and awarded the City HHIP 2026 Funding to assist in dividuals experiencing homelessness and living in encampments; and
WHEREAS, the City desires to enter into this Grant Agreement with the County of San Bernardino to clarify roles, responsibilities, and reimbursement terms regarding the HHIP Grant Program; and
WHEREAS, the City Council finds that all materials that cons titute the record of proceeding upon which its decision is based shall b e located with the City of Victorville Clerk, located at 14343 Civic Drive, Victorville, California; and
WHEREAS, after hearing all information presented, the City C ouncil hereby accepts the HHIP 2026 grant in the amount of $500,000.00 and approves the expenditure of funds pursuant to the HHIP Budget Summary, which is attached to this Resolution as Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VIC TORVILLE DOES HEREBY FIND, RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Recitals.
The foregoing Recitals are true and correct and are incorporated herein by this reference.
Section 2. Contract Agreement
The City Council hereby authorizes the execution of the agreement between the City and the County of San Bernardino, included her ein as Exhibit B, to accept and use the funding to serve seniors experiencing homelessness in Victorville as referred to the City through the San Bernardino County Coordinated Entry System ("CES") and the Regional Access Point.
Section 3. City Manager Authority
The City Council hereby delegates to the City Manag er or his designee the role of Signature Authority on behalf of the City t o execute all grant documents necessary to secure the subject HHIP 2026 funds and administer/implement the approved grant project, including the execution of agreements/contracts necessary to administer or implement the approved grant project and budgeted items provided no contracts exceed the City Managers Contract Authori ty provided by Section 2.28.060 of the Victorville Municipal Code, unless otherwise authorized by the City Council.
Section 4. Effective Date
This Resolution shall take effect immediately upon its adoption.
Exhibit A
Budget Summary
Service Description Tota l
Amo unt
Interim (Transitional) Housing
Operating Subsidies (Bed
Fees)
Providing shelter bed nights to
clients $446,400.00
Rental and Utility Subsidies Providing rental and utility subsidies to at-risk seniors. $25,000.00
Case Management
Provide case management
services to individuals who are
provided with services through
this grant.
$28,600.00
Exhibit B
Draft Agreement: Victorville and San Bernardino County HHIP 2026
BOS Standard Contract Page 1 of 47
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY
Office of Homeless Services
Department Contract Representative Marcus Dillard
Telephone Number 909-501-0610
Contractor City of Victorville
Contractor Representative Keith C. Metzler
Telephone Number (760) 955-5029
Contract Term December 16, 2025 to
December 31, 2027
Original Contract Amount $500,000.00
Amendment Amount
Total Contract Amount $500,000.00
Cost Center 6210002910
Grant Number (if applicable)
IT IS HEREBY AGREED AS FOLLOWS:
WHEREAS, the Housing and Homelessness Incentive Program (HHIP) is a statewide voluntary incentive program administered by the California Department of Health Care Services (“DHCS”) that enables health plans to earn one-time incentive funds for improving health outco mes and access to whole person care services by addressing homelessness and housing insecurity as social drivers of health and health disparities; and WHEREAS, San Bernardino County (“County”) through the Community Development and Housing Department (“CDH”) has contracted with Inland Empire Health Plan (“IEHP”), a California Managed Care Plan (“MCP”), to fund eligible activities as specified in Contract No. 24-145, Attachment B – IEHP Investment Plan and in Contract No. 24-146, Exhibit D – IEHP Grant Categories; and
WHEREAS the County Office of Homeless Services (“OHS”) is the designated Lead Agency for the San Bernardino City and County Continuum of Care (“SB CoC”); and WHEREAS, CDH has entered into a Memorandum of Understanding (“MOU”) with OHS, under which OHS will administer up to a total amount of $17,560,000 in HHIP funds which includes $11,500,000 in HHIP funding allocated to and earnable by the SBC CoC, and $6,060,000 in HHIP funding allocated to and earnable by the County. Of this the SBC CoC, will allocate up to ten million dollars ($10,000,000) (the “HHIP Grant”) for the Contract Number
SAP Number
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following Investment Areas: CoC Support, CoC Collaboration and Partnerships, Disparities & Equity Services Support, Street Medicine, and Permanent Supportive Housing; and WHEREAS, the County conducted a competitive process to find City of Victorville (Contractor) to provide services in Category No.2: CoC Collaboration & Partnerships for Transitional Housing; and WHEREAS, the County finds Contractor qualified to provide Transitional Housing; and WHEREAS, the County desires that such services be provided by Contractor and Contractor agrees to perform these services as set forth below;
NOW, THEREFORE, the County and Contractor mutually agree to the following terms and conditions:
TABLE OF CONTENTS
SECTION PAGE
A. DEFINITIONS 3
B. CONTRACTOR RESPONSIBILITIES 5
C. GENERAL CONTRACT REQUIREMENTS 5
D. TERM OF CONTRACT 13
E. COUNTY RESPONSIBILITIES 13
F. FISCAL PROVISIONS 13
G. INDEMNIFICATION AND INSURANCE REQUIREMENTS 14
H. RIGHT TO MONITOR AND AUDIT 18
I. CORRECTION OF PERFORMANCE DEFICIENCIES 18
J. NOTICES 18
K. ENTIRE AGREEMENT 19
L. ELECTRONIC SIGNATURES 19
ATTACHMENTS
EXHIBIT 1 – HHIP AWARD BY CATEGORY
EXHIBIT 2 – FISCAL PROVISIONS
EXHIBIT 3 – SCOPE OF WORK
EXHIBIT 4 – PERFORMANCE MEASURES AND GOALS
EXHIBIT 5 – HHIP MONTHLY EXPENDITURE REPORT CHECKLIST
EXHIBIT 6 – HMIS CLIENT DATA REPORT SAMPLE
EXHIBIT 7 – HMIS DATA QUALITY REPORT SAMPLE
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EXHIBIT 8 – EXPENDITURES AND REQUEST FOR REIMBURSEMENT FORM EXHIBIT 9 – CALIFORNIA WELFARE AN D INSTITUTIONS CODE SECTION 8255
A. DEFINITIONS
A.1 Administrative Entity: A unit of general-purpose local government (city, county, or a city that is also a county) or nonprofit organization that has (1) previously administered federal Department of Housing and Urban Development (HUD) Continuum of Care (CoC) funds as the collaborative applicant pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations, and (2) been designated by the CoC to administer program funds.
A.2 Case Management: The coordination of community-based services by a professional team to provide people the quality health care that is customized accordingly to an individual’s setbacks or persistent challenges and aid them to their recovery. In addition, it can be defined as a collaborative process that assesses, plans, implements, coordinates, monitors, and evaluates the options and services required to meet the client’s health and human service needs.
A.3 Continuum of Care (CoC): The group organized to carry out the responsibilities required under this part and that is composed of representatives of organizations, including nonprofit homeless providers, victim service providers, faith-based organizations, governments, businesses, advocates, public housing agencies, school districts, social service providers, mental health agencies, hospitals, universities, affordable housing developers, law enforcement, organizations that serve homeless and formerly homeless veterans, and homeless and formerly homeless persons to the extent these groups are represented within the geographic area and are available to participate.
A.4 Continuum of Care (CoC) Service Providers: A network of Community Based Organizations partnered with the SBC CoC to provide services to homeless individuals and families.
A.5 Coordinated Entry System (CES): The CES is a centralized or coordinated process developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool.
A.7 Department of Health Care Services (DHCS) – A department within the California Health and Human Services Agency that finances and adminis ters individual health care service delivery programs, which provides health care services to low-income people.
A.8 Reserved
A.9 Emergency Shelter: Housing with minimal supportive services for homeless persons that is limited to occupancy of six months or less by a homeless person. No individual or household may be denied emergency shelter because of any inability to pay.
A.10 General Service Area: The geographically defined area where a service entity provides outreach and direct services to homeless people.
A.11 Homeless: The same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019 -
A.12 Homeless Management Information System (HMIS): A web-enabled database used by homeless service providers to capture information about the San Bernardino County persons they serve. The database tracks services provided to homeless individuals and families by the Revised 10/17/2025 Page 4 of 47
collaborative agencies. Services tracked in clude: emergency, transitional, and permanent housing bed usage, employment, veteran’s status, as well as referrals to health and human service providers, or other relevant supportive service agencies. As required by the U.S.
Department of Housing and Urban Development, the Continuum of Care utilizes the captured information to make informed decisions in planning, homeless advocacy, and policy development that result in target services. HMIS also includes that use of a comparable database by a victim services provider or legal services provider that is permitted under Part 576 of Title 24 of the Code of Federal Regulations.
A.13 Housing and Homelessness Incentive Program (HHIP) : A voluntary incentive program administered by the California Department of Health Care Services that allows health plans to earn incentive funds for making progress in addressing homelessness and housing insecurity and social determinants of health.
A.14 Housing First : An approach to quickly and successfully connect individuals and families experiencing homelessness to permanent housing without preconditions and barriers to entry, such as sobriety, treatment or service participation requirements. Supportive services are offered to maximize housing stability and prevent returns to homelessness as opposed to addressing predetermined treatment goals prior to permanent housing entry.
A.15 Office of Homeless Services (OHS): The lead agency for the San Bernardino County Continuum of Care (SBC CoC). The SBC CoC coordinates services with the San Bernardino County Homeless Partnership consisting of community and faith-based organizations, educational institutions, non-profit organizations, private industry, and Federal, State and local governments. OHS is the Administrative Entity for the HUD Continuum of Care Homeless Assistance Grant, and serves as the coordinator and administrator for grant submissions to the State Homeless Coordinating Finance Council, wi th focused administrative effort to support people experiencing or at risk of homelessness and the connections to housing, supportive services, case management, and mainstream services to assist with housing stability and self- sufficiency. OHS now serves as the administrator of the Housing Homelessness Incentive Program contract, taking over this responsibility from the Community Development and Housing Department (CDH). OHS coordinates HHIP serv ices on behalf of the County and oversees contractor performance, compliance, and reporting. OHS and County are used interchangeably in this Agreement.
A.16 Participant(s) – Individuals who utilize supportive housing services, including referral services or individuals who are residents or former residents of the housing project.
A.17 Permanent Housing – A structure or set of structures with subsidized or unsubsidized rental housing units subject to applicable landlord-tenant law, with no limit on length of stay and no requirement to participate in supportive services as a condition of access to or continued occupancy in the housing. Permanent Housing includes Permanent Supportive Housing.
A.18 Permanent Supportive Housing (PSH): Low-barrier permanent housing with services. The type of services depends on the needs of the residents. Services may be short-term, sporadic, or ongoing indefinitely. PSH units are for individuals and families who are homeless or chronically homeless. PSH is housing combined with services, which may include mental health and health services, drug and alcohol treatment, education and job training.
A. 19 Personally Identifiable Information (PII) – Any representation of information that permits the identity of an individual to whom the information applies, to be reasonably inferred by either direct or indirect means.
A.20 San Bernardino City and County Continuum of Care (SBC CoC) : Provides leadership in creating a comprehensive countywide network of service delivery to homeless individuals and families and those at-risk of becoming homeless.
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A.21 San Bernardino City and County Continuum of Care (SBC CoC) Board: The policy making body for the San Bernardino County Homeless Partnership. SBC CoC Board works to ensure that the recommendations listed in the County’s 10-Year Strategy to End Homelessness are realized.
SBC CoC Membership is composed of elected officials, state and local representatives, community and faith-based organizations, and corporate advocates.
A.22 Subcontractor: An individual, company, firm, corporation, partnership or other organization, not in the employment of or owned by Contractor, who is performing services on behalf of Contractor, under a separate contract with or on behalf of Contractor.
A.23 Target Population: Any person who is Homeless as defined in this Agreement.
A.24 Transitional Housing : A short-term, service-oriented housi ng program that provides temporary residential stability and intensive support to help people experiencing homelessness successfully transition into permanent housing.
B. CONTRACTOR RESPONSIBILITIES
B.1 The project description for services to be provided by Contractor under this Contract are identified in EXHIBIT 3 - SCOPE OF WORK.
B.2 Contractor shall be in compliance with all applicable Federal, State, and local laws, required to perform this Contract. Contractor shall be required to repay the County in the event of non- compliance with any applicable law if the County is required to repay any amount of funds to the State as a result of Contractor’s non-compliance.
B.3 Contractor and its Subcontractors shall perform the work in accordance with Federal, State and local housing and building codes, as applicable.
B.4 Contractor shall be responsible to accomplish the levels of performance as set forth in EXHIBIT 4 - PERFORMANCE MEASURES AND GOALS - CoC Collaboration & Partnerships, and report such measures quarterly to the County with each quarterly expenditure report. The County will review Contractor’s performance progress. If Contractor is not meeting performance measures and/or reporting requirements, the County will work with Contractor to identify strategies and remediate performance issues. Contractor will provide County expenditure reports and the County will review Contractor expenditures quarterly. If Contractor is not reporting expenditures quarterly and/or meeting the monthly budget obligation, the County will work with Contractor to identify strategies and remediate performance issues.
B.5 Contractor shall ensure that all staff, volunteers and/or Subcontractors performing Services under this Contract or receiving PII data as outlined in this contract, comply with the terms and conditions as set forth in the Human Services Information Privacy and Security Requirements specified at http://hss.sbcounty.gov/Privacy prior to providing any Services. Contractor shall immediately notify the County of any suspected or actual breach of confidential information as further detailed in the requirements. These requirements specified at http://hss.sbcounty.gov/Privacy are hereby incorporated by this reference.
B.6 Contractor’s obligation to the County shall not end until all closeout requirements are completed.
Activities during closeout period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent funds, and accounts receivable to the County), and determining the custodianship of records.
C. GENERAL CONTRACT REQUIREMENTS
C.1 Recitals
The recitals set forth above are true and correct and incorporated herein by this reference.
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C.2 Contract Amendments
Contractor agrees any alterations, variations, modifications, or waivers of the provisions of the Contract, shall be valid only when reduced to writing, executed and attached to the original Contract and approved by the person(s) authorized to do so on behalf of Contractor and County.
C.3 Contract Assignability
Without the prior written consent of the County, the Contract is not assignable by Contractor either in whole or in part.
C.4 Contract Exclusivity
This is not an exclusive Contract. The County reserves the right to enter into a contract with other contractors for the same or similar services. The County does not guarantee or represent that the Contractor will be permitted to perform any minimum amount of work, or receive compensation other than on a per order basis, under the terms of this Contract.
C.5 Attorney’s Fees and Costs
If any legal action is instituted to enforce any party’s rights hereunder, each party shall bear its own costs and attorney’s fees, regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney’s fees directly arising from a third-party legal action against a party hereto and payable under Indemnification and Insurance Requirements.
C.6 Background Checks for Contractor Personnel
Contractor shall ensure that its personnel (a) are authorized to work in the jurisdiction in which they are assigned to perform Services; (b) do not use legal or illegal substances in any manner which will impact their ability to provide Services to the County; and (c) are not otherwise disqualified from performing the Services under applicable law. If requested by the County and not in violation of applicable law, Contractor sh all conduct a background check, at Contractor’s sole expense, on all its personnel providing Services. If requested by the County, Contractor shall provide the results of the background check of each individual to the County. Such background check shall be in the form generally used by Contractor in its initial hiring of employees or contracting for contractors or, as applicable, during the employment-screening process but must, at a minimum, have been performed within the preceding 12-month period. Contractor personnel who do not meet the County’s hiring criteria, in County’s sole discretion, shall not be assigned to work on County property or Services, and County shall have the right, at its sole option, to refuse access to any Contract personnel to any County facility.
C.7 Change of Address
Contractor shall notify the County in writing, of any change in mailing address within ten (10) business days of the change.
C.8 Choice of Law
This Contract shall be governed by and construed according to the laws of the State of California.
C. 9 Compliance with County Policy
In performing the Services and while at any Count y facilities, Contractor personnel (including subcontractors) shall (a) conduct themselves in a businesslike manner; (b) comply with the policies, procedures, and rules of the County regarding health and safety, and personal, professional and ethical conduct; (c) comply with the finance, accounting, banking, Internet, security, and/or other applicable standards, policies, practices, processes, procedures, and controls of the County; and (d) abide by all laws applicable to the County facilities and the provision of the Services, and all amendments and modifications to each of the documents listed in subsections (b), (c), and (d) (collectively, “County Policies”). County Policies, and additions or modifications thereto, may be communicated orally or in writing to Contractor or Contractor personnel or may be made available to Contractor or Contractor personnel by conspicuous posting at a County facility, electronic posting, or other means generally used by County to disseminate such information to its employees or contractors. Contractor shall be responsible for Revised 10/17/2025 Page 7 of 47
the promulgation and distribution of County Policies to Contractor personnel to the extent necessary and appropriate.
County shall have the right to require Contract or’s employees, agents, representatives and subcontractors to exhibit identification credentials issued by County in order to exercise any right of access under this Contract.
C.10 Confidentiality
Contractor shall protect from unauthorized use or disclosure the names and other identifying information concerning persons receiving Services pursuant to this Contract, except for statistical information not identifying any participant. Contractor shall not use or disclose any identifying information for any purpose other than carrying out the Contractor's obligations under this Contract, except as may otherwise be required by law. This provision will remain in force even after the termination of the Contract.
C.11 Primary Point of Contact
Contractor will designate an individual to serve as the primary point of contact for the Contract.
Contractor or designee must respond to County inquiries within two (2) business days. Contractor shall not change the primary contact without written acknowledgement to the County. Contractor will also designate a back-up point of contact in the event the primary contact is not available.
C.12 County Representative
The Chief of Homeless Services or his/her designee shall represent the County in all matters pertaining to the services to be rendered under this Contract, including termination and assignment of this Contract, and shall be the final authority in all matters pertaining to the Services/Scope of Work by Contractor. If this contract was initially approved by the San Bernardino County Board of Supervisors, then the Board of Supervisors must approve all amendments to this Contract, unless otherwise delegated.
C.13 Damage to County Property
Contractor shall repair, or cause to be repaired, at its own cost, all damages to County vehicles, facilities, buildings or grounds caused by the willful or negligent acts of Contractor or its employees or agents. Such repairs shall be made immediately after Contractor becomes aware of such damage, but in no event later than thirty (30) days after the occurrence.
If the Contractor fails to make timely repairs, the County may make any necessary repairs. The Contractor, as determined by the County, shall repay all costs incurred by the County for such repairs, by cash payment upon demand, or County may deduct such costs from any amounts due to the Contractor from the County, as determined at the County’s sole discretion.
C. 14 Debarment and Suspension
Contractor certifies that neither it nor its principals or subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See the following United States General Services Administration’s System for Award Management website https://www.sam.gov).
Contractor further certifies that if it or any of its subcontractors are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.
C.15 Drug and Alcohol Free Workplace
In recognition of individual rights to work in a safe, healthful and productive workplace, as a material condition of this Contract, the Contractor agrees that the Contractor and the Contractor’s employees, while performing service for the County, on County property, or while using County equipment:
C.15.1 Shall not be in any way impaired because of being under the influence of alcohol or an illegal or controlled substance.
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C.15.2 Shall not possess an open container of alcohol or consume alcohol or possess or be under the influence of an illegal or controlled substance.
C.15.3 Shall not sell, offer, or provide alcohol or an illegal or controlled substance to another person, except where Contractor or Contractor’s employee who, as part of the performance of normal job duties and responsibilities, prescribes or administers medically prescribed drugs.
The Contractor shall inform all employees that are performing service for the County on County property, or using County equipment, of the County’s objective of a safe, healthful and productive work place and the prohibition of drug or alcohol use or impairment from same while performing such service for the County.
The County may terminate for default or breach of this Contract and any other Contract the Contractor has with the County, if the Contractor or Contractor’s employees are determined by the County not to be in compliance with above.
C.16 Duration of Terms
This Contract, and all of its terms and conditions, shall be binding upon and shall inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties, provided no such assignment is in violation of the provisions of this Contract.
C.17 Employment Discrimination
During the term of the Contract, Contractor shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condi tion, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or military and veteran status.
Contractor shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, 13672, Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment and Housing Act and other applicable Federal, State and County laws and regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.
C.18 Environmental Requirements
In accordance with County Policy 11-08, the County prefers to acquire and use products with higher levels of post-consumer recycled content. Environmentally preferable goods and materials must perform satisfactorily and be available at a reasonable price. The County requires Contractor to use recycled paper for any printed or photocopied material created as a result of this Contract. Contractor is also required to use both sides of paper sheets for reports submitted to the County whenever practicable.
To assist the county in meeting the reporting requirements of the California Integrated Waste Management Act of 1989 (AB 939), Contractor must be able to annually report the County’s environmentally preferable purchases. Contractor must also be able to report on environmentally preferable goods and materials used in the provision of their service to the County, utilizing a County approved form.
C.19 Improper Influence
Contractor shall make all reasonable efforts to ensure that no County officer or employee, whose position in the County enables him/her to influence any award of the Contract or any competing offer, shall have any direct or indirect financial interest resulting from the award of the Contract or shall have any relationship to the Contractor or officer or employee of the Contractor.
C.20 Improper Consideration
Contractor shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to cash, discounts, service, the provision of travel or entertainment, or any Revised 10/17/2025 Page 9 of 47
items of value to any officer, employee or agent of the County in an attempt to secure favorable treatment regarding this Contract.
The County, by written notice, may immediately terminate this Contract if it determines that any improper consideration as described in the preceding paragraph was offered to any officer, employee or agent of the County with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once a contract has been awarded.
Contractor shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from Contractor. The report shall be made to the supervisor or manager charged with supervision of the employee or the County Administrative Office. In the event of a termination under this provision, the County is entitled to pursue any available legal remedies.
C.21 Informal Dispute Resolution
In the event the County determines that service is unsatisfactory, or in the event of any other dispute, claim, question or disagreement arising from or relating to this Contract or breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement.
To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.
C.22 Legality and Severability
The parties’ actions under the Contract shall comply with all applicable laws, rules, regulations, court orders and governmental agency orders. The provisions of this Contract are specifically made severable. If a provision of the Contract is terminated or held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall remain in full effect.
C.23 Licenses, Permits and/or Certifications
Contractor shall ensure that it has all necessary licenses, permits and/or certifications required by the laws of Federal, State, County, and municipal laws, ordinances, rules and regulations. The Contractor shall maintain these licenses, permits and/or certifications in effect for the duration of this Contract. Contractor will notify County i mmediately of loss or suspension of any such licenses, permits and/or certifications. Failure to maintain a required license, permit and/or certification may result in immediate termination of this Contract.
C.24 Material Misstatement/Misrepresentation
If during the course of the administration of this Contract, the County determines that Contractor has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, this Contract may be immediately terminated. If this Contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.
C.25 Mutual Covenants
The parties to this Contract mutually covenant to perform all of their obligations hereunder, to exercise all discretion and rights granted hereunder, and to give all consents in a reasonable manner consistent with the standards of “good faith” and “fair dealing”.
C.26 Nondisclosure
Contractor shall hold as confidential and use reasonable care to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, confidential information that is either: (1) provided by the County to Contractor or an agent of Contractor or otherwise made available to Contractor or Contractor’s agent in connection with this Contract; or, (2) acquired, obtained, or learned by Contractor or an agent of Contractor in the performance of this Contract. For purposes of this provision, confidential information means any data, files, software, Revised 10/17/2025 Page 10 of 47
information or materials in oral, electronic, tangible or intangible form and however stored, compiled or memorialize and includes, but is not limited to, technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data.
C.27 Notice of Delays
Except as otherwise provided herein, when either party has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, that party shall, within twenty-four (24) hours, give notice thereof, including all relevant information with respect thereto, to the other party.
C.28 Ownership of Documents
All documents, data, products, graphics, computer programs and reports prepared by Contractor pursuant to the Contract shall be considered property of the County upon payment for services (and products, if applicable). All such items shall be delivered to County at the completion of work under the Contract, subject to the requirements of Section D – Term of the Contract. Unless otherwise directed by County, Contractor may retain copies of such items.
C.29 Reserved
C.30 Air, Water Pollution Control, Safety and Health
Contractor shall comply with all air pollution control, water pollution, safety and health ordinances and statutes, which apply to the work performed pursuant to this Contract.
C.31 Records
Contractor shall maintain all records and books pertaining to the delivery of services under this Contract and demonstrate accountability for contract performance. All records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of the Contract.
All records relating to the Contractor’s personnel, consultants, subcontractors, Services/Scope of Work and expenses pertaining to this Contract shall be kept in a generally acceptable accounting format. Records should include primary source documents. Fiscal records shall be kept in accordance with Generally Accepted Accounting Principles and must account for all funds, tangible assets, revenue and expenditures. Fiscal records must comply with the appropriate Office of Management and Budget (OMB) Circulars, including 2 CFR part 200 which state the administrative requirements, cost principl es and other standards for accountancy. The CONTRACTOR shall retain all documentation related to the services provided and all financial records associated with this Agreement for a period of five (5) years following the termination of this contract.
C.32 Relationship of the Parties
Nothing contained in this Contract shall be construed as creating a joint venture, partnership, or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the other Party hereto.
C.33 Release of Information
No news releases, advertisements, public ann ouncements or photographs arising out of the Contract or Contractor’s relationship with County may be made or used without prior written approval of the County.
C.34 Representation of the County
In the performance of this Contract, Contractor, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the San Bernardino County.
Revised 10/17/2025 Page 11 of 47
C.35 Strict Performance
Failure by a party to insist upon the strict performance of any of the provisions of this Contract by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Contract thereafter.
C.36 Subcontracting
Contractor shall obtain County’s written consent, which County may withhold in its sole discretion, before entering into Contracts with or otherwise engaging any subcontractors who may supply any part of the Services to County. County has been advised by Contract that the City’s Wellness Center is currently being operated by Symba Center, Inc. (“Symba”), pursuant to a written agreement with the City. As such, to the extent that Symba provides services under this Contract, by execution hereof the County is providing its approval for the City’s use of Symba as a subcontractor. At County’s request, Contractor shall provide information regarding the subcontractor’s qualifications and a listing of a subcontractor’s key personnel including, if requested by the County, resumes of proposed subcontractor personnel. Contractor shall remain directly responsible to County for its subcontractors and shall indemnify County for the actions or omissions of its subcontractors under the term s and conditions specified in Section G. All approved subcontractors shall be subject to the provisions of this Contract applicable to Contractor Personnel.
For any subcontractor, Contractor shall:
36.1 Be responsible for subcontractor compliance with the Contract and the subcontract terms and conditions; and
36.2 Ensure that the subcontractor follows County’s reporting formats and procedures as specified by County.
36.3 Include in the subcontractor’s subcontract substantially similar terms as are provided in Sections B. Contractor Responsibilities and C. General Contract Requirements.
Upon expiration or termination of this Contract for any reason, County will have the right to enter into direct Contracts with any of the Subcontractors. Contractor agrees that its arrangements with Subcontractors will not prohibit or restrict such Subcontractors from entering into direct Contracts with County.
C. 37 Subpoena
In the event that a subpoena or other legal process commenced by a third party in any way concerning the Goods or Services provided under this Contract is served upon Contractor or County, such party agrees to notify the other party in the most expeditious fashion possible following receipt of such subpoena or other legal process. Contractor and County further agree to cooperate with the other party in any lawful effort by such other party to contest the legal validity of such subpoena or other legal process commenced by a third party as may be reasonably required and at the expense of the party to whom the legal process is directed, except as otherwise provided herein in connection with defense obligations by Contractor for County.
C.38 Termination for Convenience
The County reserves the right to terminate the Contract, for its convenience, with or without cause, with a thirty (30) day written notice of termination. Such termination may include all or part of the services described herein. Upon such termination, payment will be made to the Contractor for services rendered and expenses reasonably incurred prior to the effective date of termination. Upon receipt of termination notice Contractor shall promptly discontinue services unless the notice directs otherwise. Contractor shall deliver promptly to County and transfer title (if necessary) all completed work, and work in progress, including drafts, documents, plans, forms, data, products, graphics, computer programs and reports.
Revised 10/17/2025 Page 12 of 47
C.39 Time of the Essence
Time is of the essence in performance of this Contract and of each of its provisions.
C.40 Venue
The parties acknowledge and agree that this Contract was entered into and intended to be performed in San Bernardino County, California. The parties agree that the venue of any action or claim brought by any party to this Contract will be the Superior Court of California, San Bernardino County, San Bernardino District. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning this Contract is brought by any third party and filed in another venue, the parties hereto agree to use their best efforts to obtain a change of venue to the Superior Court of California, San Bernardino County, San Bernardino District.
C.41 Conflict of Interest
Contractor shall make all reasonable efforts to ensure that no conflict of interest exists between its officers, employees, or subcontractors and t he County. Contractor shall make a reasonable effort to prevent employees, Contractor, or members of governing bodies from using their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others such as those with whom they have family business, or other ties.
Officers, employees, and agents of cities, counties, districts, and other local agencies are subject to applicable conflict of interest codes and state law. In the event the County determines a conflict of interest situation exists, any increase in costs, associated with the conflict of interest situation, may be disallowed by the County and such conflict may constitute grounds for termination of the Contract. This provision shall not be construed to prohibit employment of persons with whom Contractor’s officers, employees, or agents have family, business, or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicant.
C.42 Former County Administrative Officials
Contractor agrees to provide, or has already provided information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor.
The information provided includes a list of former County administrative officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of Contractor. For purposes of this provision, “County administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, County Executive Officer or member of such officer’s staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.
C.43 Reserved
C.44 Reserved
C.45 Reserved
C.46 Iran Contracting Act
IRAN CONTRACTING ACT OF 2010, Public Contract Code sections 2200 et seq. (Applicable for all Contracts of one million dollars ($1,000,000) or more). In accordance with Public Contract Code section 2204(a), the Contractor certifies that at the time the Contract is signed, the Contractor signing the Contract is not identified on a list created pursuant to subdivision (b) of Public Contract Code section 2203 as a person (as defined in Public Contract Code section 2202(e)) engaging in investment activities in Iran described in subdivision (a) of Public Contract Code section 2202.5, or as a person described in subdivision (b) of Public Contract Code section 2202.5, as applicable.
Revised 10/17/2025 Page 13 of 47
Contractors are cautioned that making a false certification may subject the Contractor to civil penalties, termination of existing contract, and ineligibility to bid on a contract for a period of three (3) years in accordance with Public Contract Code section 2205.
C.47 Reserved
C.48 Reserved
C. 49 Executive Order N-6-22 Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country- information/ukraine-russia-related-sanctions), as well as any sanctions imposed under state law (https://www.dgs.ca.gov/OLS/Ukraine-Russia). The EO directs state agencies and their contractors (including by agreement or receipt of a grant) to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should it be determined that Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. Contractor shall be provided advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response.
Termination shall be at the sole discretion of the County.
D. TERM OF CONTRACT
This Contract is effective as of December 16, 2025 and expires December 31, 2027 but may be terminated earlier in accordance with provisions of this Contract.
E. COUNTY RESPONSIBILITIES
E.1 OHS shall provide technical assistance to Contractor.
E.2 OHS shall participate in evaluating the progress of the overall program.
E.3 OHS shall monitor Contractor on a regular basis in regard to compliance with Contractual requirements.
E.4 The County agrees to establish mutually satisfactory methods for the exchange of information as may be necessary, including information regarding participants enrolled or are involved in a program which is receiving HHIP funding. The exchange of information is necessary to allow each party to perform its duties and functions under this agreement, and fulfill deliverables as outlined in Attachment E, HHIP Deliverable Checklist. Appropriate procedures must be adhered to, to ensure information is safeguarded from improper disclosure in accordance with applicable state and federal laws and regulations. No identifying information shall be disclosed by any party for any purpose other than carrying out the disclosing party’s responsibilities under this agreement, except as may be otherwise required by law.
F. FISCAL PROVISIONS
F.1 The maximum amount of reimbursement under this Contract shall not exceed $500,000 , as budgeted in EXHIBIT 1 – HHIP AWARD BY CATEGORY and shall be subject to availability of HHIP funds to the County. The consideration to be paid to Contractor, as provided herein, shall be in full payment for all Contractor’s services and expenses incurred in the performance hereof, including travel and per diem.
F.2 Contractor shall provide County itemized monthly invoices, in arrears, and in a format acceptable to the County for Services performed under the Contract within twenty working (20) days of the end of the previous month. The foregoing notwithstanding, the County agrees that Contractor may submit and receive payment for invoices for servic es rendered for prior months (i.e., invoices for Revised 10/17/2025 Page 14 of 47
the period between the Contract effective date and the date this Contract was executed by the parties), provided such invoices otherwise comply with the requirements of this Contract. Invoices will be reviewed and approved for compliance with terms of this contract. The County shall reimburse to Contractor the amount of approved invoices within thirty (30) working days after receipt of invoice or the resolution of any billing dispute.
F.3 Contractor shall accept all payments from Coun ty via electronic funds transfer (EFT) directly deposited into the Contractor’s designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments.
F.4 County is exempt from Federal excise taxes and no payment shall be made for any personal property taxes levied on Contractor or on any taxes levied on employee wages. The County shall only pay for any State or local sales or use taxes on the services rendered or equipment and/or parts supplied to the County pursuant to the Contract.
F.5 Costs for services under the terms of this Contract shall be incurred during the contract period except as approved by County. Contractor shall not use current year funds to pay prior or future year obligations.
F.6 Funds made available under this Contract sha ll not supplant any federal, state or any governmental funds intended for services of the same nature as this Contract. Contractor shall not claim reimbursement or payment from County for, or apply sums received from County with respect to that portion of its obligations that have been paid by another source of revenue.
Contractor agrees that it will not use funds received pursuant to this Contract, either directly or indirectly, as a contribution or compensation for purposes of obtaining funds from another revenue source without prior written approval of the County.
F.7 Contractor shall adhere to the County’s Travel Management Policy (8-02 and 08-02SP1) when travel is pursuant to this Contract and for whic h reimbursement is sought from the County. In addition, Contractor is encouraged to utilize local transportation services, including but not limited to, the Ontario International Airport.
G. INDEMNIFICATION AND INSURANCE REQUIREMENTS
G.1 Indemnification
The Contractor agrees to indemnify, defend (with counsel reasonably approved by County) and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the County on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The Contractor indemnification obligation applies to the County’s “active” as well as “passive” negligence but does not apply to the County’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.
G.2 Additional Insured
All policies, except for Worker’s Compensation, Errors and Omissions and Professional Liability policies shall contain additional endorsements naming the County and its officers, employees, agents and volunteers as additional named insured with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85.
Revised 10/17/2025 Page 15 of 47
G.3 Waiver of Subrogation Rights
The Contractor shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors.
All general or auto liability insurance coverage pr ovided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim.
The Contractor hereby waives all rights of subrogation against the County.
G.4 Policies Primary and Non-Contributory
All policies required herein are to be primary and non-contributory with any insurance or self- insurance programs carried or administered by the County.
G.5 Severability of Interests
The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.
G.6 Proof of Coverage
The Contractor shall furnish Certificates of Insurance to the County Department administering the Contract evidencing the insurance coverage at the time the Contract is executed, additional endorsements, as required shall be provided prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and Contractor shall maintain such insurance from the time Contractor commences performance of services hereunder until the completion of such services. Within fifteen (15) days of the commencement of this contract, the Contractor shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.
G.7 Acceptability of Insurance Carrier
Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best” Insurance Guide rating of “A- VII”.
G.8 Deductibles and Self-Insured Retention
Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.
G.9 Failure to Procure Coverage
In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County payments to the Contractor will be reduced to pay for County purchased insurance.
G.10 Insurance Review
Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County’s risk.
Revised 10/17/2025 Page 16 of 47
Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Contractor agrees to execute any such amendment within thirty (30) days of receipt.
Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County.
G.11 The Contractor agrees to provide insurance set forth in accordance with the requirements herein.
If the Contractor uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, t he Contractor agrees to amend, supplement or endorse the existing coverage to do so.
Without in anyway affecting the indemnity herein provided and in addition thereto, the Contractor shall secure and maintain throughout the contract term the following types of insurance with limits as shown:
G.11.1 Workers’ Compensation/Employer’s Liability – A program of Workers’ Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits covering all persons including volunteers providing services on behalf of the Contractor and all risks to such persons under this contract.
If Contractor has no employees, it may certify or warrant to the County that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code and the requirement for Workers’ Compensation coverage will be waived by the County’s Director of Risk Management.
With respect to Contractors that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers’ Compensation insurance.
G.11.2 Commercial/General Liability Insurance – The Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
a. Premises operations and mobile equipment.
b. Products and completed operations.
c. Broad form property damage (including completed operations). d. Explosion, collapse and underground hazards.
e. Personal injury.
f. Contractual liability.
g. $2,000,000 general aggregate limit.
G.11.3 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence.
If the Contractor is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.
Revised 10/17/2025 Page 17 of 47
If the Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.
G.11.4 Umbrella Liability Insurance – An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a “dropdown” provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.
G.11.5 Professional Liability – Professional Liability Insurance with limits of not less than one million ($1,000,000) per claim and two million ($2,000,000) aggregate limits or
Errors and Omissions Liability Insurance – Errors and Omissions Liability Insurance with limits of not less than one million ($1,000,000) and two million ($2,000,000) aggregate limits
or
Directors and Officers Insurance coverage with limits of not less than one million ($1,000,000) shall be required for Contracts with charter labor committees or other not-for-profit organizations advising or acting on behalf of the County.
If insurance coverage is provided on a “claims made” policy, the “retroactive date” shall be shown and must be before the date of the state of the contract work. The claims made insurance shall be maintained or “tail” coverage provided for a minimum of five (5) years after contract completion.
G.11.6 Reserved
G.11.7 Cyber Liability Insurance - Cyber Liability Insurance with limits of no less than $1,000,000 for each occurrence or event with an annual aggregate of $2,000,000 covering privacy violations, information theft, damage to or destruction of electronic information, intentional and/or unintentional release of private information, alteration of electronic information, extortion and network security. The policy shall protect the involved County entities and cover breach response cost as well as regulatory fines and penalties.
G.11.8 Abuse/Molestation Insurance – Contractor shall have abuse or molestation insurance providing coverage for all employees for the actual or threatened abuse or molestation by anyone of any person in the care, custody, or control of any insured, including negligent employment, investi gation and supervision. The policy shall provide coverage for both defense and indemnity with liability limits of not less than one million dollars ($1,000,000) with a two million dollars ($2,000,000) aggregate limit.
G.12 Self Insurance
Contractor is an authorized self-insured or partially self-insured public entity for purposes of Professional Liability, General Liability, General Liability, Automobile Liability, and Worker’s Compensation and warrants that through its programs of self-insurance and insurance, it has adequate coverage of resources to protect against liabilities arising out of performance of the terms, conditions or obligations of this Agr eement. County has no objection to Contractor’s use of self-insurance to satisfy certain of its obligations hereunder and shall provide proof of all coverages to the County.
Revised 10/17/2025 Page 18 of 47
H. RIGHT TO MONITOR AND AUDIT
H.1 The County, State and Federal government shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have absolute right to monitor the performance of Contractor in the delivery of services provided under this Contract. Contractor shall give full cooperation, in any auditing or monitoring conducted. Contractor shall cooperate with the County in the implementation, monitoring, and evaluation of this Contract and comply with any and all reporting requirements established by the County.
H.2 Contractor shall maintain all records and books pertaining to the delivery of Services under the Contract and demonstrate accountability for Contract performance. All records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of Contract.
All records relating to the Contractor’s personnel, Contractors, Subcontractors, Service/Scope of Work and expenses pertaining to the Contract shall be kept in generally acceptable accounting format. Records should include primary source documents.
H.3 All records pertaining to services delivered and all fiscal, statistical and management books and records shall be available for examination and audit by County representatives for a period of five years after final payment under this Contract or until all pending County, State and Federal audits are completed, whichever is later.
I. CORRECTION OF PERFORMANCE DEFICIENCIES
I.1 Failure by Contractor to comply with any of the provisions, covenants, requirements or conditions of this Contract shall constitute a material breach of this Contract if such breach remains uncured for five (5) days following notice thereof from the County.
I.2 In the event of a non-cured breach, County may, at its sole discretion and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
a. Afford Contractor thereafter a time period within which to cure the breach, which period shall be established at the sole discretion of County; and/or b. Discontinue reimbursement to Contractor for and during the period in which Contractor is in breach, which reimbursement shall not be entitled to later recovery; and/or c. Withhold funds pending duration of the breach; and/or d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to Item “b” of this paragraph; and/or e. Terminate this Contract immediately and be relieved of the payment of any consideration to Contractor. In the event of such termination, the County may proceed with the work in any manner deemed proper by the County. The cost to the County shall be deducted from any sum due to the Contractor under this Contract and the balance, if any, shall be paid by the Contractor upon demand.
J. NOTICES
All written notices provided for in this Contract or which either party desires to give to the other shall be deemed fully given, when made in writing and either se rved personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:
San Bernardino County
Office of Homeless Services
560 E Hospitality Lane, Suite 200
San Bernardino, CA 92408
City of Victorville
Keith C. Metzler – City Manager
14343 Civic Drive
Victorville, CA 92392
Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.
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K. ENTIRE AGREEMENT
This Contract, including all Exhibits and other attachments, which are attached hereto and incorporated by reference, and other documents incorporated herein, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Contract not expressly set forth herein are of no force or effect. This Contract is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein. Each party has carefully read this Contract and signs the same of its own free will.
L. ELECTRONIC SIGNATURES
This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other mail transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Agreement upon request.
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IN WITNESS WHEREOF, San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.
FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department
Suzanne Bryant, Deputy County Counsel
Date Date Date
SAN BERNARDINO COUNTY City of Victorville
(Print or type name of corporation, company, contractor, etc.) B
y
Marcus Dillard, Chief of Homeless Services (Authorized signature - sign in blue ink) Dated:
Name
Keith C. Metzler
(Print or type name of person signing contract)
Title City Manager
(Print or Type)
Dated:
Address
14343 Civic Drive
Victorville, CA 92392
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EXHIBIT 1
HHIP AWARD BY CATEGORY
Project Component Type
Transitional Housing Operating Support; Pathway to Housing Services Coordination; and Rental and/or Utility Assistance for individuals and families at risk of homelessness.
Population Focus
Seniors 55+, who are literally homeless, at risk of homelessness, and/or who are chronically homeless in the City of Victorville within San Bernardino County’s high desert.
Eligible Use
Activities
Description of
Services Cost Award /
Allocation Service Unit
Number
Expected to be
Served
Interim
(Transitional)
Housing
Operating
Subsidies
Shelter/Supportive
Services
$446,400.00 $446,400.00
31 seniors for up to
90-day increments
at $160.00 per bed
night
31 seniors
Rental and Utility
Subsidies
Rental and/or Utility
Subsidies to assist
clients at-risk of
homelessness and/or
to maintain housing
placement.
$25,000.00 $25,000.00 $2,500.00 per
household
At least 10
households
Case
Management Supportive Services:
Housing navigation
$28,600.00 $28,600.00 N/A N/A
Total Award $500,000.00
*All services are subject to approval by IEHP, any changes after the execution of this Contract shall require a written amendment executed by all parties.
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EXHIBIT 2
FISCAL PROVISIONS
A. Method, Time, and Conditions of Payment
CONTRACTOR shall be reimbursed by COUNTY, for an amount not to exceed $500,000. Said funds shall be allocated pursuant to the Budget shown below.
Agency: City of Victorville
Budget
December 16, 2025 through December 31, 2027
Eligible Use Category Award/Allocation
Service Unit
Average Cost per
service unit
INTERIM (TRANSITIONAL) HOUSING AND
SHELTERING OPERATING SUBSIDIES:
Bed Night (includes access to
wraparound services – medical, mental
health, case management, housing
navigation, peer support)
Congregate or Non-Congregate
Shelter
Case Management
$446,400.00 31 Households $160.00 per bed
night
Sub-Total $446,400.00
Eligible Use Category Award/Allocation Service Unit Average Cost per Household
RENTAL ASSISTANCE AND UTILITY
SUBSIDIES:
Rental and/or Utility Subsidies to assist
clients at-risk of homelessness and/or
to maintain housing placement
Utility Deposits and Arrears
Case Management
$25,000.00 6 $4,166.00
Sub-Total $25,000.00
Eligible Use Category
Award/Allocation
Service Unit
Average Cost per
Household
SUPPORTIVE HOUSING / PREVENTION AND
DIVERSION: $28,600.00 N/A N/A
Case Management
Sub-Total $28,600.00
Total Award $500,000.00
Note: The table above may be changed (without changing the Total amount) with prior written approval from OHS.
a. CONTRACTOR’s expenses will only be utilized for eligible costs. CONTRACTOR shall submit Expenditure Reports of eligible costs monthly no later than thirty (30) days after the end of each month in which the costs were incurred. Each claiming period shall consist of a calendar month. b. With each Expense Report of eligible costs, CONTRACTOR shall submit:
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1. All general and approved activity for eligible expenses.
2. If the required supporting documentation is not provided, COUNTY may delay reimbursements until the documentation is received by COUNTY. COUNTY reserves the right to request additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this Contract.
3. The following items shall be submitted for Case Management and Service Coordination:
i. Cost allocation reports covering the month claimed for the HHIP program.
4. The following must be submitted for employee wages and fringe benefits claimed:
i. Employee Time and Activity Logs for each employee that includes date work was performed, description of work, notes, eligible activity, hours worked for the day, total number of hours worked related to project worked and signed by employee and supervisor. ii. Time sheet that details all hours worked, including holiday, vacation, sick and any other time charged to contract.
iii. Proof of direct deposit which includes employee’s full name, hourly rate, taxes, benefits, total amount that was deposited into the employee’s account.
iv. Payroll Registers for the pay periods included in the claim. v. Proof of payment for all fringe benefits premiums claimed for reimbursement.
5. At least once per fiscal year provide:
vi. Worker’s Compensation Insurance rates for each class of employee charged to the program. vii. Fringe benefits premium rates with a breakdown of the employee and employer’s contributions. Contractor will not be compensated for the employee’s contribution to fringe benefits premiums (if applicable).
viii. Rate of employer’s contribution to employee retirement accounts (if applicable).
6. For all non-payroll related expenses submit copies of receipts, invoices, or bill expenses with reimbursement for this category along with proof of payments, (i.e., copy of canceled check/EFT with bank statements or credit card) and proof that the credit card was paid, if a credit card was used.
7. The following items shall be submitted for Rapid Rehousing and Rental Assistance:
ix. Submit copies of leases, rental assistance agreements, receipts, invoices, or bill expenses with reimbursement for this category along with proof of payments, (i.e., copy of canceled check/EFT with bank statements or credit card) and proof that the credit card was paid, if a credit card was used.
8. Travel expenses must be kept in a mileage log and have maps associated with each of the trips. The log should maintain a start and end vehicle mileage with the total number of miles traveled and for what purpose. All travel claimed must be associated with the HHIP program.
d. All approved, complete reports submitted in a timely manner shall be processed/paid within thirty (30) calendar days.
Revised 10/17/2025 Page 24 of 47
e. All HHIP funds shall be expended by the expiration date of this Contract. f. Expenditure Deadlines:
Percentage of HHIP Award
That Must be Expended Milestone Deadlines
50% 275 Days after Execution of Contract
75% 100 Days Prior to the Expenditure Deadline
g. CONTRACTOR must expend:
1. No less than fifty percent (50%) of HHIP funds by December 31, 2026.
2. One hundred percent (100%) of HHIP funds by December 31, 2027.
3. “Expend” means all HHIP funds obligated under this Contract or subcontracts have been fully paid and receipted, and no invoices remain outstanding.
Reports submitted by the CONTRACTOR will be used to ensure that CONTRACTOR is on track to expend fifty percent (50%) of HHIP funds by December 31, 2026, and one hundred percent (100%) of HHIP funds by December 31, 2027. CONTRACTOR may submit a request to OHS prior to December 31, 2026, if CONTRACTOR is not on track to expend 50% of the HHIP funds by December 31, 2026, proposing an alternative expenditure rate to meet the December 31, 2027, 100% expenditure deadline with justification. The Chief of Homeless Services may approve, modify, or deny such request.
If, by August 04, 2027, CONTRACTOR has not submitted reports showing an expenditure of at least seventy five percent (75%) of the HHIP funds, the remaining twenty five percent (25%) will be returned and reallocated.
h. HHIP funds may not be obligated and expended prior to the effective date of this Contract. However, the fact that execution of this Contract occurs on a date that is later than the effective date shall not alter or change, nor be construed to alter or change the effective date in Section D of this Contract or prohibit Contractor from obligating HHIP funds on or after December 16, 2025. “Obligate” means that CONTRACTOR has placed orders, entered into sub-contracts, received services, or entered into similar transactions that require payment from the Contract award. i. All proceeds from any interest-bearing account established by the CONTRACTOR for the deposit of HHIP funds must be used for HHIP eligible activities. Documentation of all expenditures and accrued interest shall be reported on the forms provided by OHS (see EXHIBIT 8 – EXPENDITURES AND REQUEST FOR REIMBURSEMENT FORM).
j. Any housing-related activities funded with HHIP funds, including but not limited to, emergency shelter, rapid-rehousing, rental assistance, transitional housing and permanent supportive housing must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant to Welfare and Institution Code Section 8255(b).
k. CONTRACTOR confirms that rental assistance will be issued directly to a property owner, or an agent authorized to act on behalf of a property owner.
l. For all programs and services for which there are sources of funds in addition to COUNTY funds as provided under this Contract, CONTRACTOR shall provide proof of such funding. CONTRACTOR must be able to account for the receipt, obligation and expenditure of funds.
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1. The COUNTY shall NOT pay for any services pr ovided by CONTRACTOR which are funded by other sources. All restrictions and/or requirements provided in this Contract relative to accounting, budgeting, and reporting apply to the total program regardless of funding sources. m. The COUNTY reserves the right to reduce the Contract award when the COUNTY’s fiscal monitoring indicates that CONTRACTOR’s rate of expenditure will result in unspent funds at the end of the Contract term or if it is determined that costs incurred are not in conformance with eligible costs as defined in Health and Safety Code Section 50214. Changes in the Contract award will be done after consultation with CONTRACTOR. Such changes shall be incorporated into this Contract by written amendment(s). n. CONTRACTOR shall accept all payments from COUN TY via electronic funds transfer (EFT) directly deposited into the CONTRACTOR’s designated checking or other bank account. CONTRACTOR shall promptly comply with directions and accurately complete forms provided by COUNTY required to process EFT payments.
A.1 Documentation of Costs and Other Financial Reporting a. CONTRACTOR will be required to maintain books, records, documents, and other evidence directly related to the performance of work in accordance with Generally Acceptable Accounting Procedures.
Costs shall be supported by properly executed payrolls, time records, invoices, receipts, vouchers or other official documentation, as evidence of the nature and propriety of the charges. b. The CONTRACTOR shall retain all documentation related to the services provided and all financial records associated with this Agreement for a period of five (5) years following the termination of this contract. Such records shall be made available for inspection upon reasonable request by the COUNTY during this retention period.
c. All accounting documents pertaining in whole or in part to this Contract shall be clearly identified and readily accessible, and upon reasonable notice, the COUNTY shall have the right to audit the records of the CONTRACTOR as they relate to the Contract and the activities and services described herein.
CONTRACTOR shall also:
1. Maintain an effective system of internal fiscal control and accountability for all HHIP funds and property acquired or improved with HHIP funds, and make sure the same are used solely for authorized purposes.
2. Keep a continuing record of all reimbursements by date, payment method, amount, vendor, description of items purchased and line item from which the money was expended, as reflected in the CONTRACTOR’s accounting records.
3. Maintain payroll, financial, and expense reimbursement records for a minimum period of five (5) years after the termination of this Contract.
4. Permit inspection and audit of its records with respect to all matters authorized by this Contract by representatives of the County at any time during normal business hours and as often as necessary.
5. Inform the COUNTY concerning any funds allocated to CONTRACTOR, that the CONTRACTOR anticipates will not be expended during the term of this Contract.
6. Repay the COUNTY any funds in its possession at t he time of the termination of this Contract that may be due to the COUNTY (e.g., ineligible costs, unexpended funds, etc.).
A.2 Funding
a. In addition, this Contract is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether Federal or those of the State, or of any agency, department, or Revised 10/17/2025 Page 26 of 47
any political subdivision of Federal or the State governments, which may affect the funding of this Contract in any manner.
b. CONTRACTOR must establish and maintain effective internal controls over all funding awarded to CONTRACTOR by the COUNTY to provide reasonable assurance that CONTRACTOR complies with Federal, State, and COUNTY statutes, regulations, and terms and conditions of the Contract. c. COUNTY may base funding for CONTRACTOR upon positive performance outcomes, which OHS will monitor throughout the year.
d. CONTRACTOR must be able to demonstrate that HHIP funds were expended for eligible uses to benefit members of the Target Population.
e. Funds allocated pursuant to this Contract shall be used exclusively for costs included in CONTRACTOR’s program budget (see EXHIBIT 1 – HHIP AWARD BY CATEGORY ). Contract funds shall not be used as security or to guarantee payments for any non-program obligations nor as loans for non-program activities.
f. CONTRACTOR certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fundraising activities.
A.3 Ineligible Costs
a. HHIP funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of HHIP and the eligible uses identified in California Health and Safety Code Sections 50218 and 50219.
b. The COUNTY or the State reserves the right to request additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this Contract. If CONTRACTOR or its Subcontractors use HHIP funds to pay for ineligible activities, Contractor shall be required to reimburse these funds to the COUNTY within thirty (30) days of the request.
1. An expenditure which is not authorized by this Contract, or which cannot be adequately documented, shall be disallowed and will not be reimbursed to the CONTRACTOR by COUNTY.
2. The State, at its sole and reasonable discretion, shall make the final determination regarding the allowability of expenditures of HHIP funds.
3. Program funds shall not be used to supplant exis ting local funds for homeless housing, assistance, or prevention. HHIP funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of CONTRACTOR and services or housing capacity will be lost as a result of these funds ending, HHIP funds may be used to maintain the service or program and are not considered supplanting [examples include, but are not limited to, a time-limited city and/or county tax or one-time block grant, such as Homeless Emergency Aid Program (HEAP) grant].
A.4 Withheld Payments
Payments to CONTRACTOR may be withheld by COUNTY if CONTRACTOR fails to comply with any provision of this Contract.
A.5 Disallowance
a. If CONTRACTOR receives payment under this C ontract which is later disallowed by COUNTY for nonconformance with this Contract, CONTRACTOR shall be required to promptly reimburse these funds to COUNTY and shall be prohibited from submitting to COUNTY reimbursement requests for subsequent Revised 10/17/2025 Page 27 of 47
HHIP funds until COUNTY is fully reimbursed or, at its option, COUNTY may offset the amount disallowed from any payment due to CONTRACTOR.
If it is determined that a CONTRACTOR falsified any certification, RFA information, financial, or contract report, CONTRACTOR shall be required to reimburse the full amount of HHIP award to COUNTY, and CONTRACTOR may be prohibited from any further participation in HHIP.
A.6 Fiscal Accountability
a. CONTRACTOR agrees to manage funds received through COUNTY in accordance with sound accounting policies; incur and claim only eligible costs for reimbursement; and adhere to accounting standards established in 2 CFR Part 200.
b. CONTRACTOR must establish and maintain on a current basis an accrual accounting system in accordance with generally accepted accounting principles and standards. Further, CONTRACTOR must develop an accounting procedure manual. Said manual shall be made available to COUNTY upon request or during fiscal monitoring visits.
A.7 Financial Management
a. Review, understanding, and certification that quarterly expenditure reports submitted to the COUNTY meet eligible expenses under HHIP and State requirements. The COUNTY shall have no obligation to reimburse CONTRACTOR with any funds other than HHIP funds the COUNTY receives from the State. b. CONTRACTOR attests that by submitting a monthly expenditures report to OHS, it has completed all due diligence necessary and verified eligibility for HHIP funding. CONTRACTOR shall be required to repay COUNTY for non-eligible expenditures that may inadvertently be processed by the COUNTY. c. Subsequent reimbursements after the first reimbursement, are dependent upon CONTRACTOR properly documenting the expenses/expenditure reports to cover the previous reimbursement.
A.8 Budget Changes
a. CONTRACTOR agrees that no changes shall be made to CONTRACTOR’s HHIP budget without first obtaining prior written approval from OHS. No more than the amounts specified in EXHIBIT 1 – HHIP AWARD BY CATEGORY may be spent for the separate cost categories specified in the budget summary.
A.9 Budget Amendments
a. CONTRACTOR shall make no changes to the budget without first obtaining written approval from the COUNTY. Any budget amendments must be requested by the CONTRACTOR in writing within 180 days of the contract expiration.
A.10 Equipment and Other Property
a. All equipment, materials, supplies or property of any kind (including vehicles, publications, copyrights, etc.) purchased with HHIP funds received under the terms of this Contract which has a life expectancy of one (1) year or more shall be the property of the COUNTY and shall be subject to the provisions of this paragraph. The disposition of equipment or property of any kind shall be determined by the COUNTY when the Contract is terminated. Additional terms are as follows:
1. The purchase of any furniture or equipment which was not included in CONTRACTOR’s approved budget, shall require the prior written approval of the COUNTY, and shall fulfill the provisions of this Contract which are appropriate and directly related to CONTRACTOR’s services or activities under the terms of the Contract. The COUNTY may refuse approval for any cost resulting from such items Revised 10/17/2025 Page 28 of 47
purchased, which are incurred by CONTRACTOR, if prior written approval has not been obtained from the COUNTY.
2. Before equipment purchases made by CONTRACTOR are approved by the COUNTY, CONTRACTOR must submit paid vendor receipts identifying the purchase price, description of the item, serial numbers, model number and location where equipment will be used during the term of this Contract.
3. CONTRACTOR shall submit an inventory of equip ment purchased under the terms of this Contract as part of the expenditures report for the month in which the equipment is purchased. CONTRACTOR must also maintain an inventory of equipment purchased that, at a minimum, includes the description of the property, serial number or other identification number, title holder, acquisition date, cost of the equipment, location, use and condition of the property, and ultimate disposition data. A physical inventory of the property must be reconciled annually. Equipment should be adequately maintained and a control system in place to prevent loss, dam age, or theft. Equipment with cost exceeding COUNTY’s capitalization threshold of $5,000 must be depreciated.
4. No costs incurred prior to the Contract effective date shall be eligible for reimbursement with HHIP funds.
5. Upon termination of this Contract, CONTRACTOR will provide a final inventory to the COUNTY and shall at that time query the COUNTY as to requirements, including the manner and method in returning equipment to the COUNTY. Final disposition of such equipment shall be in accordance with instructions from the COUNTY.
A.11 Final Reimbursement
Unless approved by OHS in writing, all final requests for reimbursement of authorized HHIP expenditures under this Grant must be submitted to OHS no later than December 31, 2027.
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EXHIBIT 3
SCOPE OF WORK
A. GENERAL REQUIREMENTS
CONTRACTOR shall carry out the following responsibilities between December 16, 2025, to December 31, 2027:
A.1 Service Requirements
Services are limited to seniors 55+, who are literally homeless, at risk of homelessness, and/or who are chronically homeless in the City of Victorville, a jurisdiction within the San Bernardino County’s CoC.
A.2 Project Detail
Project Component Type Services
Funding Costs
Transitional Housing Operating Support; Pathway to Housing Services Coordination; and Rental and/or Utility Assistance for individuals and families at risk of homelessness.
Population Focus
Services are limited to seniors 55+, who are literally homeless, at risk of homelessness, and/or who are chronically homeless in the City of Victorville, a jurisdiction within the San Bernardino County’s CoC. Participants are not required to be a current, former, or prospective IEHP member in order to receive
services but will be referred to IEHP as appropriate.
A.3 Presentation of Services
CONTRACTOR shall:
a. Provide effective administrative management of the budget, staffing, recording, and reporting portion of the Contract with the COUNTY. If administrative responsibilities are delegated to Subcontractors, the CONTRACTOR must ensure that any Subcontractor(s) possess the qualifications and capacity to perform all delegated responsibilities. Responsibilities include but are not limited to the following:
1. Designate the responsible position(s) in your organization for managing the funds allocated to this program.
2. Maximize the use of the allocated funds.
3. Ensure timely and accurate reporting.
4. Maintain appropriate staffing levels.
5. Ensure staff possess the qualification and capacity to perform responsibilities tied to the staff’s position.
6. Effectively communicate and monitor the program for its success.
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7. Maintain communication between the CONTRACTOR and OHS.
8. Act quickly to identify and solve problems.
b. Ensure that all program sites are well maintained.
c. Provide up to one (1) or more staff who work with the participants to apply for available housing units. The staff should work closely with any Housing Navigators coordinating with existing systems to ensure maximum utilization of services and reduce duplicative efforts. This includes, but is not limited to, assistance with all issues related to securing housing such as developing housing leads, identifying landlords willing to work with the population, creating suitable housing plans from available stock, working with landl ords to develop positive relationships, assisting participants to be document ready for housing interviews, and assisting with transportation for housing search purposes. Staff will meet with property managers, coach residents to be successful when meeting with potential property managers and prepare them for moving into a unit. Staff may also work to develop shared housing options for residents. Staff will work in collaboration with the participant’s case manager to ensure both parties are aware of one another’s efforts and progress. Caseloads should be limited to fifteen (15) participants at any given time.
d. Provide up to one (1) or more staff who will assist the participants with linkage to supportive services if participants are not connected to supportive services in order to receive needed services. Staff will also assist with all housing search activities as described above. e. CONTRACTOR shall, at a minimum, provide the following staffing pattern expressed in Full-Time Equivalents (FTEs) continuously throughout the term of the Contract. One (1) FTE shall be equal to an average of forty (40) hours work per week.
PROGRAM FTEs
Case Manager (4) 1
Total FTEs 1
f. CONTRACTOR shall maintain personnel files for each staff member, which will include, but not be limited to, an application for employment, qualif ications for the position, documentation of bicultural/bilingual capabilities (if applicable), pay rate and evaluations justifying pay increases.
B. PROGRAM REQUIREMENTS
Contractor shall adhere to the following:
B.1 Coordinated Entry System (CES)
a. The CES is a referral process that currently coordinates with the SBC CoC. All those participating with CES will need to apply to participate with the Homeless Management Information System (HMIS).
b. CONTRACTOR must notify the CES within 10 days of award of the HHIP funding by utilizing the online 211 Registration form located at: 211 Registration Form (wufoo.com) c. CONTRACTOR must work in collaboration with CES and SBC CoC to ensure the screening, assessment, and referral of HHIP participants are consistent with the eligible uses under HHIP. d. CONTRACTOR agrees to receive referrals from CES prior to providing services with the exception of individuals receiving emergency assistance. In such cases, immediate services can be provided, but individuals and/or families must be referred by Contractor to CES for assessment Revised 10/17/2025 Page 31 of 47
and prioritization within seventy-two (72) hours. CONTRACTOR understands that individuals and/or families may not be referred to CONTRACTOR and may be referred to another service provider based upon the CES assessment.
B.2 Data Reporting
a. CONTRACTOR will submit to OHS detailed reports containing information listed in EXHIBIT 3 – SCOPE OF WORK, Section C.
b. A report will be due forty-five (45) days after the date of expiration of this Contract or upon completion of Contract services. Reports should be submitted via File Transfer Program (FTP). c. CONTRACTOR shall submit additional reports as required by the State or COUNTY.
B.3 Monitoring
a. The COUNTY has the right to monitor the Contract during the Contract period to ensure accuracy of expenditure reports and compliance with applicable laws and regulations. b. CONTRACTOR agrees to furnish duly authorized representatives from the COUNTY and the State access to all financial records necessary to review or audit Contract services and to evaluate the cost, quality, and appropriateness of services.
c. If the State or the COUNTY determines that all, or any part of, the payments made by the COUNTY to CONTRACTOR pursuant hereto are not eligible expenses in accordance with this Contract, said funds will be repaid by CONTRACTOR to the COUNTY. In the event such payment is not made on demand, the COUNTY may withhold future disbursements to CONTRACTOR until such disallowances are paid by CONTRACTOR. If disallowable expenses are not reimbursed within thirty (30) days of demand, the Contra ct will terminate without consultation at the COUNTY’s sole and absolute discretion.
d. If there is a conflict between a State audit of this Contract and a COUNTY audit of this Contract, the State audit shall take precedence.
B.4 Closeout
a. CONTRACTOR shall submit a closeout report including a narrative of the project outcomes, an inventory of all equipment and property acquired or improved by HHIP funds, and a final financial report, upon termination or completion of the services specified in this Contract. b. CONTRACTOR agrees to adhere to and comply with all the closeout procedures detailed below; including, but not limited to the following:
1. Disposition of program assets shall be determined by the COUNTY when the Contract is terminated.
2. CONTRACTOR shall submit within forty-five (45) days after the date of expiration of this Contract, all financial, performance, and other reports required by this Contract; and in addition, will cooperate in a program audit by the COUNTY.
3. Any unobligated/unexpended funds disbursed in advance to CONTRACTOR shall be returned to the COUNTY within thirty (30) days after the expiration of the Contract term.
4. CONTRACTOR must account for any real and personal property acquired with HHIP funds.
5. Closeout will remain pending until all requirem ents are met and all outstanding issues with the CONTRACTOR have been resolved to the satisfaction of the COUNTY.
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B.5 Homeless Management Information System
The HMIS is a local database application used to collect client-level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness in the COUNTY. CONTRACTOR must ensure that data on all persons served are entered into the countywide HMIS. HMIS is managed and operated by OHS. HMIS technical and data standards are set forth in the Final 2024 HMIS Data Standards, on file with OHS. a. CONTRACTOR shall enter into a Memorandum of Understanding (MOU) with the HMIS Lead Agency where the CONTRACTOR agrees to share HMIS data with other HHIP funded agencies, unless prohibited by law.
b. CONTRACTOR is required to work with OHS staff to ensure the timely and accurate set-up of their HMIS program profile and to ensure the HMIS program profile is setup in a manner that accurately captures the data pertinent to CONTRACTOR’s program. CONTRACTOR’s program profile must be setup prior to CONTRACTOR submitting their first HHIP reimbursement request (see EXHIBIT 8 – HHIP EXPENDITURES AND REQUEST FOR REIMBURSEMENT FORM). c. CONTRACTOR shall submit a copy of HMIS reports (see EXHIBIT 6 – HMIS CLIENT DATA REPORT SAMPLE) with the quarterly expenditure reports. In the case of Domestic Violence service providers or other agencies prohibited from entering data into HMIS, documentation from the HMIS lead agency certifying that the CONTRACTOR is using a comparable database shall be delivered to the COUNTY. The contact information for the "HMIS Lead Agency" is:
Christopher Salazar, HMIS Lead
San Bernardino County
Office of Homeless Services
560 E. Hospitality Ln., Ste. 200
San Bernardino CA 92415-0044
[email protected]
Phone: 909-501-0612
d. CONTRACTOR must ensure all required data elements, as listed below, are entered into the HMIS system for HHIP participants, in a timely manner, and is inputted no later than two (2) working days after program entry. Services rendered to clients must be entered into HMIS no later than two (2) working days from date of service(s). All clients who exit the program must have an updated status in HMIS within two (2) working days from actual exit date. Failure to meet the above data inputting requirements will constitute a violation of the terms and conditions of this Contract. CONTRACTOR will be notified by OHS, and if not rectified, the Contract may be terminated at the COUNTY’s sole and absolute discretion. e. In addition to the timely entry of HMIS data, CONTRACTOR is required to enter accurate and complete data. The COUNTY will ensure CONTRACTOR adheres to Data Quality Standards, as established by HUD, and data entry requirements, as set forth in the HMIS MOU and the OHS Policy Handbook. The Data Quality Standards assess the data quality and completeness of the following Data Elements entered:
1. Client Demographic Data
i. Name
ii. Social Security Number
iii. Date of Birth
iv. Race
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v. Ethnicity
vi. Gender
vii. Veteran Status
2. Universal Data
i. Disabling Condition
ii. Project Start Date
iii. Project Exit Date
iv. Destination
v. Relationship to Head of Household
vi. Client Location
vii. Housing Move-in Date
viii. Living Situation
3. Common Program Specific Data Elements
i. Income and Sources
ii. Non-Cash Benefits
iii. Health Insurance
iv. Disability Elements
v. Physical Disability
vi. Developmental Disability
vii. Chronic Health Condition
viii. HIV/AIDS
ix. Mental Health Problem
x. Substance Abuse
xi. Domestic Violence
xii. Contact
xiii. Date of Engagement
xiv. Bed-Night Date
xv. Housing Assessment Disposition
4. Data Timeliness
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i. Entry Timeliness
ii. Exit Timeliness
f. According to Data Quality Standards, CONTRACTOR is required to have a five-percent (5%) or less error rate to ensure data accuracy and less than a five-day lapse in timeliness for entry of data at time of client entry, services are rendered, and client exit. Any performance benchmarks not meeting these standards will be captur ed on CONTRACTOR’s HMIS Data Quality Report Sample (see EXHIBIT 7 – HMIS DATA QUALITY REPORT) . The report will be generated by CONTRACTOR and submitted quarterly with expenditure reports. OHS will review reports and data deficiencies, if any, will be identified and discussed with CONTRACTOR to determine methods to remediate and/or improve data quality scores. g. If CONTRACTOR continues to not meet data entry and data quality benchmarks, as established by HUD and set forth in the HMIS MOU and the OHS Policy Handbook, COUNTY may terminate Contract as set forth in Section I - CORRECTION OF PERFORMANCE DEFICIENCIES. h. CONTRACTOR agrees to provide the COUNTY and/or the State access to HMIS data collected and entered into HMIS, upon request, and to participate in any statewide data initiative as directed by the State including, but not limited to, a statewide data integration environment.
B.6 Housing First
The methodology of providing services will follow the Housing First policy. This is an approach that offers permanent, affordable housing as quickly as possible for individuals and families experiencing homelessness, and then provides the supportive services and connections to the community-based supports people need to avoid returning to homelessness. HHIP projects must align and comply with the core components of Housing First as defined in California Welfare and Institutions Code Section 8255(b) (see Exhibit 9 – CALIFORNIA WELFARE AND INSTITUTIONS CODE SECTION 8255).
B.7 Program Participant Eligibility
CONTRACTOR shall ensure that:
a. HHIP participants meet the Homeless definition as defined in Section 578.3 of Title 24 of the Code of Federal Regulations:
1. An individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
i. An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground;
ii. An individual or family living in a supervised publicly or privately-operated shelter designated to provide temporary living a rrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by Federal, State and local government programs for low-income individuals); or iii. An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.
2. An individual or family who will imminently lose their primary nighttime residence, provided that:
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i. The primary nighttime residence will be lost within 14 days of the date of application for homeless assistance;
ii. No subsequent residence has been identified; and
iii. The individual or family lacks the resources or support networks, e.g., family, friends, faith-based or other social networks, needed to obtain other permanent housing;
3. Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition, but who:
i. Are defined as homeless under Section 387 of the Runaway and Homeless Youth Act (42 U.S.C. 5732a), Section 637 of the Head Start Act (42 U.S.C. 9832), Section 41403 of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2), Section 330(h) of the Public Health Service Act (42 U.S.C. 254b(h)), Section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2012), Section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b)), or Section 725 of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a);
ii. Have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance;
iii. Have experienced persistent instability as measured by two moves or more during the 60-day period immediately preceding the date of applying for homeless assistance; and iv. Can be expected to continue in such status for an extended period of time because of chronic disabilities; chronic physical health or mental health conditions; substance addiction; histories of domestic violence or childhood abuse (including neglect); the presence of a child or youth with a disability; or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment; or
4. Any individual or family who:
i. Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual's or family's primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence; ii. Has no other residence; and
iii. Lacks the resources or support networks, e.g., family, friends, and faith-based or other social networks, to obtain other permanent housing.
b. HHIP participants are referred by CES to CONTRACTOR. c. HHIP participants must be enrolled in Medi-Cal and connected to a health plan. d. CONTRACTOR coordinates program enrollment and services in collaboration with CES.
B.8 Job Training and Employment
CONTRACTOR agrees to refer HHIP clients that are eligible for job training and employment services to the County of San Bernardino Workforce Development Department (WDD). Number of participants who have been referred to WDD will be reported on a quarterly basis by CONTRACTOR.
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B.9 Staffing Requirements
CONTRACTOR shall provide the necessary profe ssional staff to meet the needs of the homeless population following the Housing First model (e.g. Case managers, Clinicians, medical staff, peer advocates, employment specialists, and eligibi lity specialists). CONTRACTOR must have the readiness capacity to immediately perform and administer homeless efforts through HHIP funding.
B.10 Non-Discrimination Requirements
CONTRACTOR and its subcontractors shall not deny the HHIP contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONTRACTOR shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. CONTRACTOR and Subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.
CONTRACTOR shall permit access by representatives of the California Civil Rights Department and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Departmen t or Agency shall require to ascertain compliance with this clause. CONTRACTOR and its Subcontractor s shall give written notic e of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
C. HHIP REPORTING REQUIREMENTS
C.1 Detailed reports
a. CONTRACTOR shall submit reports containing, at minimum, the following information:
1. Amount awarded to CONTRACTOR with activity(ies) identified.
2. Contract expenditures.
3. Unduplicated number of homeless persons and households served by HHIP funds.
4. Unduplicated number of persons and households at imminent risk of homelessness served by HHIP funds.
5. Number of instances of service.
6. Increases in capacity for new and existing programs.
7. Number of unsheltered homeless persons and homeless households becoming sheltered.
8. Number of homeless persons and homeless households entering permanent housing.
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9. Number of homeless persons and households successfully exited from HHIP (i.e., in permanent housing) that remain in permanent housing 12 months post-exit from HHIP.
10. Number of persons and households at imminent risk of homelessness successfully exited from HHIP (i.e., in permanent housing) that remain in permanent housing 12 months post-exit from HHIP.
11. Proof of Medi-Cal enrollment and connection to healthcare plan must be verified and submitted.
C.2 Reporting Breakdown by Activity
a. CONTRACTOR will provide reports with a break down for each activity (i.e. services, capital improvements, rental assistance, etc.) and program type (i.e. emergency shelter, rapid re- housing, outreach, etc.) for the supplemental reporting requirements listed above, when applicable. The same information will also be requested specifically for the following subpopulations, based on priorities defined by the U.S. Department of Housing and Urban Development (HUD):
1. Chronically homeless
2. Homeless veterans
3. Unaccompanied homeless youth
4. Homeless persons in families with children
Note: Counts by subpopulation will not be required in cases where that information is unavailable but is expected in cases where client information is entered in the Homeless Management Information System (HMIS).
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EXHIBIT 4
PERFORMANCE MEASURES AND GOALS
Coordination and Collaboration:
The program City of Victorville’s integrates with the Coordinated Entry System (CES) and CoC homeless crisis response system, ensuring seamless pathways to services and housing for seniors. Evidence-based tools such as Case/Housing Plans, Interactive Journaling, Multi-Dimensional Team Approaches, Critical Time Interventions and VI-SPDAT assessments help develop personalized case plans addressing safety, wellness, and permanency needs.
Multi-agency collaboration strengthens the program’s impact, leveraging partnerships to address medical, mental health, employment, and social support needs. The $28 million State-funded Wellness Center, owned and operated by the City of Victorville, serves as the central hub for services, supported by Encampment Resolution Funding for outreach, re-housing, and street medicine. Collaborations with organizations like Family Assistance Program, Symba Center, local CBO’s, and collateral partners like the Sheriff’s Hope Team ensure comprehensive care and coordination for seniors.
By integrating medical/mental health care, housing services, and community resources, the Wellness Center minimizes service gaps and empowers seniors to achieve stability. Leveraging state and local funding, this project builds a sustainable framework to reduce senior homelessness in Victorville; thereby, reducing homelessness in San Bernardino County.
Project Focus:
The project will evaluate seniors 55+ older success by tracking participants’ progress toward housing stability, financial security, and improved health. Outcomes will include successful placement into interim or permanent housing, prevention of homelessness through rental and utility assistance, connection to mainstream benefits and income supports, and consistent engagement in case management services. The program will also monitor improved access to primary and behavioral healthcare through onsite clinics, recuperative care, and street medicine. Together, these measures reflect both immediate crisis resolution and long-term stability for seniors served.
Measurable Goals:
1. Increase Permanent Housing Solutions: Transition at least 50% of participants into stable pathways to permanent housing within 12 months (this may include transitional housing, room and board, board and care, family reunification, long term health facilities, subsidized housing, self-paid apartments or houses, etc.).
2. Expand Access to Financial Assistance: Provide rental/utility support to at least 10 households in rental arrears to support homelessness prevention.
3. Enhance Outreach Effectiveness: Connect 30 unhoused seniors annually with shelter, healthcare, and housing.
4. Improve Housing Stability: Maintain 80% retention rate for participants for six months post-placement.
5. Integrate Healthcare and Housing: Ensure 100% of participants have access to medical and behavioral health services at the Wellness Center.
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EXHIBIT 5
HHIP MONTHLY EXPENDITURE REPORT CHECKLIST
Please use this checklist to organize and assure that all supporting documents are submitted in order along with the HHIP Monthly Expenditure Report for activities relating to HHIP Services, Rental Assistance, etc. The Offi ce of Homeless Services (OHS) reserves the right to request additional documents as required.
I. General HHIP Requirements: The following documentation constitutes a complete HHIP Monthly Expenditure Report
☐ 1. Monthly Expenditure Report is completed, signed, and approved by HHIP contractor/awardee ☐ 2. HMIS Program Roster Report
☐ 3. HMIS Consent
☐ 4. Homeless Status Certification for each adul t individual assisted (Exhibit E) (Client File) ☐ 5. Invoices / Receipts for expenditures and case management ☐ 6. Proof of payment - copy of cancelled check and bank statement:
a. If credit card statement is provided, plea se also provide the bank statement that it was paid.
b. If payroll register is provided, please al so provide the bank statement that it was paid.
c. If it is a cash payment, please check the following:
o Cash payment receipt signed by the recipient (must include date, amount, purpose of payment, and recipient's name).
o Detailed explanation of why cash payment was necessary (e.g., lack of access to electronic payment methods)
o Pre-approval or justification for cash disbursement, signed by an authorized approver.
o Bank withdrawal statement showing the cash withdrawal, if applicable. d. Any modes of payment made aside from paying through check, please provide the bank statement.
☐ 7. Non-profit liability insurance (if applicable)
a. Copy of the insurance policy or agreement detailing coverage (e.g., property, liability, or other relevant insurance). This must be given yearly within the contract period. ☐ 8. Subcontractors Agreement (if applicable)
a. If the contractor appoints a subcontractor to facilitate the program, then an agreement between the contractor and subcontractor should be provided. ☐ 9. Performance Measure
II. General HHIP Eligible Cost
☐ 1. Staff Salaries and Benefits
☐Payroll Calculation Worksheet for HHIP
o ☐Showing all calculations charged for HHIP and supports the amount specified in the expenditure report.
☐Paystub / Payroll Summary
☐Timesheet and Time Activity report indicating staff performed HHIP eligible activity o ☐Timesheet / Time Activity report must include:
☐Employee Name
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☐Job title/position and description
☐Time Period Covered
☐Start and end dates for the reporting period (e.g., weekly, bi-weekly, or monthly)
☐Daily Time Entries
☐Time worked each day (in hours)
☐Specific start and end times (optional but recommended for accuracy) ☐Task/Activity Details
☐Description of the work performed, or tasks completed ☐Allocation of time to specific programs or activities o ☐If the employee’s time is split between multiple funding sources or programs, clearly indicate the percentage or hours allocated to each program.
☐Use a percentage breakdown or specific hours (e.g.,
50% HHIP 1, 25% ESG, 25% HHIP 2)
☐ Use a percentage breakdown for each category
of HHIP
☐Certification and Approval
☐Employee signature and date, certifying the accuracy of the time reported.
☐Supervisor or manager signature and date, approving and verifying the report.
☐Employee Benefits
o ☐Employer paid benefits such as Health Insurance (Medical, Dental, Vision), Social Security and Medicare Contributions, Retirement Plans and Pension Contributions, Workers’ Compensation Insurance, Paid Leave (Vacation, Sick, Holiday), Life and Disability Insurance, Fringe Benefits etc.
☐Proof of employer contributions (invoices, payroll deductions) ☐Bank Statement that the benefits are paid.
☐Proof of payment that the salary is paid
o ☐If paystub is printed using the providers payroll system, this is acceptable as proof of payment.
☐ 1. Eligible Use (HHIP Categories)
a. Operating Subsidies
☐ Operating expense is aligned with the scope of work in the contract. ☐ Monthly expense reports / General Ledger (utilities, maintenance costs, operating expense)
☐ Invoices / receipts
☐ Proof of Payment (Please see Section I item 6)
b. Service Coordination
☐ Client intake and assessment forms
☐ Proof of Medi-Cal enrollment and connection to healthcare plan (Copy of Insurance Card/Medi-Cal printout from State website)
☐ Documentation of services provided (case notes, service plans) ☐ Receipts for any client-related expenses (transport, supplies) ☐ TARs for coordinators and case managers
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☐ Salary and benefits documentation for service coordination staff ☐ Proof of Payment (Please see Section I item 6)
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EXHIBIT 6
HMIS CLIENT DATA REPORT SAMPLE
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EXHIBIT 7
HMIS DATA QUALITY REPORT SAMPLE
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EXHIBIT 8
EXPENDITURES AND REQUEST FOR REIMBURSEMENT FORM
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EXHIBIT 9
CALIFORNIA WELFARE AND INSTITUTIONS CODE SECTION 8255
State of California
WELFARE AND INSTITUTIONS CODE
Section 8255
8255.
For purposes of this chapter:
(a) “Council” means the California Interagency Council on Homelessness, formerly known as the Homeless Coordinating and Financing Council established pursuant to Section 8257.
(b) “Core components of Housing First” means all of the following:
(1) Tenant screening and selection practices that promote accepting applicants regardless of their sobriety or use of substances, completion of treatment, or participation in services. (2) Applicants are not rejected on the basis of poor credit or financial history, poor or lack of rental history, criminal convictions unrelated to tenancy, or behaviors that indicate a lack of “housing readiness.” (3) Acceptance of referrals directly from shelters, street outreach, drop-in centers, and other parts of crisis response systems frequented by vulnerable people experiencing homelessness. (4) Supportive services that emphasize engagement and problem solving over therapeutic goals and service plans that are highly tenant-driven without predetermined goals. (5) Participation in services or program compliance is not a condition of permanent housing tenancy. (6) Tenants have a lease and all the rights and responsibilities of tenancy, as outlined in California’s Civil, Health and Safety, and Government codes.
(7) The use of alcohol or drugs in and of itself, without other lease violations, is not a reason for eviction. (8) In communities with coordinated assessment and entry systems, incentives for funding promote tenant selection plans for supportive housing that prioritize eligible tenants based on criteria other than “first-come- first serve,” including, but not limited to, the duration or chronicity of homelessness, vulnerability to early mortality, or high utilization of crisis services. Prioritization may include triage tools, developed through local data, to identify high-cost, high-need homeless residents. (9) Case managers and service coordinators who are trained in and actively employ evidence-based practices for client engagement, including, but not limited to, motivational interviewing and client-centered counseling.
(10) Services are informed by a harm-reduction philosophy that recognizes drug and alcohol use and addiction as a part of tenants’ lives, where tenants are engaged in nonjudgmental communication regarding drug and alcohol use, and where tenants are offered education regarding how to avoid risky behaviors and engage in safer practices, as well as connected to evidence-based treatment if the tenant so chooses. (11) The project and specific apartment may include special physical features that accommodate disabilities, reduce harm, and promote health and community and independence among tenants. (c) “Homeless” has the same definition as that term is defined in Section 91.5 of Title 24 of the Code of Federal Regulations.
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(d) (1) “Housing First” means the evidence-based model that uses housing as a tool, rather than a reward, for recovery and that centers on providing or connecting homeless people to permanent housing as quickly as possible. Housing First providers offer services as needed and requested on a voluntary basis and that do not make housing contingent on participation in services.
(2) (A) “Housing First” includes time-limited rental or services assistance, so long as the housing and service provider assists the recipient in accessing permanent housing and in securing longer term rental assistance, income assistance, or employment.
(B) For time-limited, supportive services programs serving homeless youth, programs should use a positive youth development model and be culturally competent to serve unaccompanied youth under 25 years of age. Providers should work with the youth to engage in family reunification efforts, where appropriate and when in the best interest of the youth. In the event of an eviction, programs shall make every effort, which shall be documented, to link tenants to other stable, safe, decent housing options.
Exit to homelessness should be extremely rare, and only after a tenant refuses assistance with housing search, location, and move-in assistance.
(e) “State programs” means any programs a California state agency or department funds, implements, or administers for the purpose of providing housing or housing-based services to people experiencing homelessness or at risk of homelessness, with the exception of federally funded programs with requirements inconsistent with this chapter.
(f) “Council staff” means the individuals who work for the California Interagency Council on Homelessness and who are overseen by the executive officer of the California Interagency Council on Homelessness.
(g) “Executive council” means the California Interagency Executive Council on Homelessness created pursuant to Section 8257 and consisting of the members identified in subdivision (c) of Section 8257.
(Amended by Stats. 2021, Ch. 398, Sec. 3. (AB 1220) Effective July 5, 2025.)