Attachment A
Resolution No. 20-083
(
RESOLUTION NO. 20-083‘
A~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VICTORVILLE ESTABLISHING A MEASURE P OVERSIGHT
COMMITTEE
WHEREAS, on July 21, 2020, the City Council adopted Ordinance 2409 adding Chapter 3.06 to Title 3 of the Victorville Municipal Code for the purpose of establishing and imposing a one percent (1%) General Transactions and Use Tax for essential municipal services , subject to adoption by the electorate; and WHEREAS, On November 3, 2020, the electorate has the abilitylto approve Measure P with at least 50% +1 of voters, voting in favor of Measure P; and WHEREAS, if Measure P is approved by the electorate, the City Council of the City of Victorville is establishing a Measure P Oversight Committee (“Committee”) to review the collection of Measure P tax revenues; review and report on a list of projects and programs to be funded with Measure P revenue; and review revenue, expenditure and other relevant reports and information to ensure Measure P tax revenues are expended efficiently and effectively; and
WHEREAS, a majority vote of the City Council is required to carry forward any recommendation of the Committee; and
WHEREAS, the bylaws of the Committee including any changes thereto shall be established by City Council resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Measure P Oversight Committee is hereby established, subject to electorate approval, to serve in a solely advisory capacity at the pleasure of the City Council.
SECTION 2. To carry out its stated purpose, the Committee shall perform the following dufies:
a) Review lists of proposed expenditures to be funded by Measure P and report to the City Council, not later than May 15 of each year for the upcoming budget year, its conformance or non- conformance with the intent of Measure P which is outlined in the May 2020 Public Safety Plan prior to being considered by the City Council. .
b) Periodically (at least semi-annually) review revenue, expenditure and other related reports and information produced by staff regarding Measure P; and report to City Council on whether revenues were collected and expended as approved. '
0) Review annual independent accountant’s audit report on Measure P revenues and expenditures and provide appropriate report to the City Council. d) Every two years, host a joint community forum with‘ the City Council to provide a briefing on service response and service levels and invite citizen participation about future service levels.
e) To preserve the integrity and independence of the oversight process, committee members shall not play a role as a contractor for projects ‘funded through revenue from Measure P.
f) The Committee will be a Brown Act compliant body.
SECTION 3. The bylaws of the Committee as eontained in Exhibit A, are hereby approved. '
SECTION 4. Measure P Oversight Committee shall consist of seven (7) members selected at—large from a pool 1ofcitywide applicants.
SECTION 5. Of the members of the Committee first appointed, four (4) shall be appointed for terms of four (4) years and three (3) for terms of two (2) years. No member shall serve for a period exceeding two (2) consecutive foUr (4) year terms. For the start up year, there will be a random draw to determine which positions will serve the initial 4—year and 2-year terms.
EXHIBIT A
1. Name: There is hereby established the City of Victorville Transactions and Use Tax Oversight Committee (hereby referred to as “Measure P Oversight Committee” or “Committee”).
2. Powers, Duties and Responsibilities: The Committee shall act in an advisory capacity to the City Council and no express authority or power to act on behalf of the City is hereby delegated. To carry out its stated purpose, the Committee shall perform the following duties:
a.
f.
Review lists of proposed expenditures to be funded by Measure P and report to the City Council, not later than May 15 of each year for the upcoming budget year, its conformance or non—conformance with the intent of Measure P which is outlined in the May 2020 Public Safety Plan prior to being considered by the City Council.
Periodically (at least semi-annually) review revenue, expenditure and other related reports and information produced by staff regarding Measure P; and provide a report to the City Council on whether revenues were collected and expended as approved.
Review annual independent accountant’s audit report on Measure P revenues and expenditures and provide appropriate report to the City Council.
Every two years, host a joint community forum with the City Council to provide a briefing on service response and service levels and invite citizen participation about future service levels.
To preserve the integrity and independence of the oversight process, committee members shall not play a role in contracting or project management for projects funded through revenue from Measure P.
The Committee will be a Brown Act compliant body.
3. Composition of Members: Measure P Oversight Committee shall consist of seven (7) members, having one member, who serves in a current leadership role, selected from each of the following categories:
Resident Member of Local Major Retail Industry
Resident Member of Local Chamber of Commerce, who is a member of the small business owner community
Resident Member for Youth/Recreation
Resident Member of Clergy
Resident Member of Non-Profit Social Services Provider
Resident Member of Education
Resident Member of the Senior Community
Victorville Fire Chief (staff resource only)
Victorville Police Chief (staff resource only)
City Finance Director (staff resource only)
For the purposes of this section, Leadership role as indicated above shall be defined as an individual serving in an executive capacity or a board member capacity. In no event shall a committee member be a City of Victorville staff member.
4. Term of Members: Of the members of the Committee first appointed, four (4) shall be appointed for terms of four (4) years and three (3) for terms of two (2) years. No .member shall serve for a period exceeding two (2) consecutive four (4) year terms. For the start up year, there will be a random draw to determine which positions will serve the initial 4-year and 2-year terms.
5. Eligibility and Requirements for Membership: All members of the Measure P Oversight Committee shall meet the following requirements:
a. Attend and participate in the minimum number of meetings as provided for in Section 2(b) above. After having missed three consecutive meetings, the occupied seat shall automatically be deemed vacated. b. Be a United States Citizen, resident of Victorville and registered to vote in Victorville at the time of appointment. These requirements shall be maintained during the appointee’s service on this Committee.
0. Be at least 18 years of age
d. Not have been convicted of a felony
e. Demonstrate abilities to understand and comply with City and Committee rules and regulations ’
f. Demonstrate to the selection committee the ability to perform the duties of the Committee
9. Resident of the City of Victorville for a minimum of two-years h. May not be a City of Victorville staff member
6. Selection of Members: The selection of members shall be conducted through a three—step process approved by the City Council as follows:
a. The City will seek applications to serve on the Committee by posting an application on the City of Victorville website along with sending out a press release to notify the public of the Committee.
b. A selection committee consisting of the Mayor, Mayor Pro-Tem and the City Manager will review the applications for appointment following the composition guidelines as spelled out in Section ‘3 and Section 5 above.
0. The selection committee will recommend committee members to the City Council for approval.
7. Committee Officers: The Committee shall elect a Chair, the duties of which are to preside over meetings and ensure that items are placed on the agenda; and a Vice-Chair, whose sole duty is to act as the Chair in the Chair’s absence. These positions shall have one—year terms, and no person shall serve as Chair or Vice— Chair for more then two consecutive terms. The election of Chair and Vice—Chair shall take place at the first meeting of the Committee after it has been duly constituted. Thereafter, the election of Chair and Vice-Chair shall be held at the end of each term unless one of the positions is vacated, in which case, the . Committee shall appoint a replacement at the next meeting. A City staff member designated by the City Manager shall act as the Secretary who shall take meeting minutes and maintain records related to the Committee.
8. Meetings: The Committee shall meet quarterly on specific meeting dates to be determined by members. Additional meetings may be scheduled by the Committee as necessary. Committee members are expected to attend all meetings. All meeting shall be held within the City of Victorville.
Resolution No. 20-083
PASSED, APPROVED AND ADOPTED this 6thday of OCTOBER 2020.
Gloria Garcia, Mayor
Attest:
(pm
City Clerk
Approved as to form:
Attorney
I, Charlene Robinson, City Clerk of the City of Victorville' and ex—officioClerk to the City Council of said City, do hereby certify that the foregoing is a true and correct copy of Resolution No. 20-083 which was adopted at a regular meeting held on the 6th day of October 2020, by the following roll call vote, to wit:
AYES: Mayor Garcia, Councilmembers Cox, Gomez, Jones and Ramirez NOES: None
ABSENT: None
ABSTAIN: None