Item Number: 18
City Council / Board of Directors
Written Communications
Meeting of: June 16, 2026
Submitted By:
Carmen Cun, Finance Director / City Treasurer
Subject:
Fiscal Year 2026-2027 Contract Renewals - Annual Supply and Service Agreements Recommendation:
That the Honorable City Council/Board of Directors award contract renewals for the Annual Supply and Service Agreements to various vendors and suppliers for Fiscal Year 2026-2027 per the Adopted Budget approved on June 2, 2026.
Fiscal Impact:
The following departments are included in the annual contract renewal process:
Building
City Manager
Fire
Human Resources
Code Compliance Information Technology
Community Services Planning
Economic Development/Successor
Agency
Public Works
SCLA
Engineering
Finance
VMUS
Water
Each department has budgeted for its respective contract renewals within the Adopted Budget approved on June 2, 2026. The applicable funding sources are identified in the tables provided in the Discussion section of this report.
The total value of the Annual Supply Agreements is $4,935,092.00, and the total value of the Annual Service Agreements is $24,114,764.09.
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Strategic Plan Goal:
These annual supply and service agreements align with the following strategic goals:
• Goal A: Financial Sustainability: Foster fiscal health through disciplined long-term planning, cost control, increased revenues, and cost recovery. Annual and multi-year agreements with vendors and suppliers help ensure pricing stability, predictable budgeting, and continuity of services.
• Goal C: Community and Economic Development: Support the economic vitality and preservation of the community for all its members. Stable pricing on supplies and services enables City departments to efficiently allocate resources and initiate development projects throughout the City.
• Goal E: Invest in Infrastructure: The vendors and service providers included in these agreements are essential partners in the planning, design, construction, maintenance, and innovation of infrastructure projects throughout the City.
Discussion:
Throughout the year, City departments collaborate with Purchasing staff to identify frequently requested/needed supplies and services. Purchasing staff evaluates these needs to determine whether annual or multi-year agreements are appropriate.
Establishing multi-year contracts helps mitigate market price fluctuations, providing greater financial stability, budget predictability, and consistent service quality.
One of the primary benefits of multi-year agreements is the reduction of administrative and maintenance costs. By establishing fixed annual pricing for recurring commodities and services, the City can reduce the frequency of formal bidding processes, quote solicitations, purchase order issuance, and other administrative activities. These agreements also help stabilize pricing over the contract term, which may extend up to five years.
Additionally, annual maintenance and service agreements provide a form of assurance that critical repairs and support services will be delivered efficiently and cost-effectively.
These agreements typically require vendors to maintain an adequate inventory of original replacement parts, provide qualified personnel for preventative maintenance and emergency service calls, offer standby equipment when necessary, and extend discounted pricing to the City. Annual agreements also improve the City's ability to forecast expenditures, analyze spending trends, and identify opportunities for cost savings. As a result, these agreements support continuous operational improvements and contribute to the long-term efficiency and effectiveness of City services.
Each of the competitively bid and/or sole-source agreements with the supply and service providers identified in this report includes an option for an additional one-year renewal term, subject to satisfactory performance. Purchasing staff coordinated with the appropriate City and District departments to determine whether they opted to exercise the available renewal options for Fiscal Year 2026–2027. Based on the vendors' satisfactory 4 7
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performance, the respective department approvals have been obtained and are attached for reference.
The listed supply and service providers have expressed their interest to exercise the renewal options for Fiscal Year 2026–2027 and have agreed to honor the existing contract pricing, subject to any applicable State regulations and requirements, including prevailing wage regulations administered by the Department of Industrial Relations (DIR) pursuant to Senate Bill 854 (SB 854) and Assembly Bill 219 (AB 219).
The list of supply and service agreements for which staff are seeking approval are presented on the following pages.
Annual Supply Provider Agreements
VENDOR
TYPE OF
SERVICE DEPARTMENT FY 2026/2027
FUNDING
SOURCE
All Star Fire Equipment PPE & Equipment Fire $ 369,250.00 Fire Equipment
Expense - General
Fund
PW $ 800,000.00
Gen. Fund Bulk Fuel
Inventory
Water $ 300,000.00
Water Production -
Admin & Field
SCLA $ 105,000.00 Airport Operations
Beck Oil Fuel
Fire $ 200,000.00 General Fund - Fire
Blue White Industries
Inventory & Water
Supplies Water $ 130,000.00 Water
C. Wells Pipeline
Materials
Inventory & Water
Supplies Water $ 400,000.00 Water
Consolidated Electrical
Distribution
Inventory & Water
Supplies Water $ 130,000.00 Water
Core & Main
Inventory & Water
Supplies Water $ 400,000.00 Water
D & H Water Systems,
Inc.
Inventory & Water
Supplies Water $ 130,000.00 Water
Fam Com
Inventory & Water
Supplies Water $ 200,000.00 Water
Flyers Energy Fuel PW $ 200,000.00
Gen. Fund Bulk Fuel
Inventory
PW $ 100,000.00
LMAD/DFAD/MAD,
Gas Tax, LTF,
Storm Drain, Sewer
Heritage Landscape
(formerly Imperial
Sprinkler)
Irrigation Supplies
Parks $ 103,337.00 Parks General Fund
ICONIX
Inventory & Water
Supplies Water $ 200,000.00 Water
Merrimac Energy Fuel PW $ 200,000.00
Gen. Fund Bulk Fuel
Inventory
PW $ 115,080.00
Gas Tax, LTF,
Measure I, Sewer,
Storm DrainRobertson's Concrete Products
SCLA $ 25,000.00 Airport Operations
Southern Counties Fuel PW $ 300,000.00
Gen. Fund Bulk Fuel
Inventory
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VENDOR
TYPE OF
SERVICE DEPARTMENT FY 2026/2027
FUNDING
SOURCE
PW $ 91,500.00
Gas Tax, General
Fund, Water, Sewer
Water $ 30,000.00
Field Infrastructure
Repairs
Vulcan Materials Hot Mix Asphalt
SCLA $ 25,000.00 Airport Operations
Community
Services $ 128,525.00
General Fund -
Parks, General
Fund - Facilities
Fire $ 37,400.00 General Fund - Fire
Waxie Janitorial Supplies
SCLA $ 15,000.00 Airport Operations
Western Water Works
Inventory & Water
Supplies Water $ 200,000.00 Water
Total Annual Supply Agreement Amount $ 4,935,092.00
Annual Service Provider Agreements
VENDOR
TYPE OF
SERVICE DEPARTMENT FY 2026/2027
FUNDING
SOURCE
4Leaf Building Inspection Building $ 159,500.00 Building Contract
Services
AGA Engineers, Inc. Traffic Signal Design Engineering $ 160,000.00 Measure I Allied Universal
Security
Unarmed Security
Guard Services SCLA $ 435,343.25 Airport Operations American Global
Security, Inc.
Unarmed Security
Guard Services Various $ 324,355.00 General Fund American Landscape
Landscape
Maintenance PW $ 951,570.00 DFAD, LMAD, & MAD Astrum Utility Services
Consultant -
Municipal Utility
Operations VMUS $ 214,800.00
Foxborough -
Electric/VMUS Utility
Operations
Badawi & Associates
Professional Auditing
Services Finance $ 132,560.00 General Fund
BodymetRX LLC
City of Victorville Fire
Department Annual
Physicals Fire $ 171,670.00 General Fund
CDW Government
Corporation
Peripheral Hardware,
Supplies &
Professional Services IT $ 303,200.00 General Fund CityBase, Inc.
Saas & Services
Agreement for
Reimplementation of
Utility Payment
Kiosks & 3 Year
Maintenance &
Support Services Finance $ 141,240.00
Water Operations &
Solid Waste
Civic Plus, Next
Request
Public Records
Management & 311
Civic Engagement IT $ 199,000.00 General Fund Clinical Laboratories Lab Services Water $ 180,000.00 Water Operations ConFire Dispatch Services Fire $ 1,633,722.00 General Fund - Fire VENDOR
TYPE OF
SERVICE DEPARTMENT FY 2026/2027
FUNDING
SOURCE
PW $ 100,000.00 Sewer/Storm Drain
DDH Apple Valley
Qualified Emergency
Water Contractor Water $ 200,000.00 Water
Dell
APC Support, Azure
Server Upgrade,
Microsoft Renewal IT $ 1,787,000.00 General Fund Dudek
Strategic Plan MS4
Trash Amendment Engineering $ 131,265.00 Storm Drain Duke's Root Control
Chemical Root
Control PW $ 135,000.00 Sewer
ESRI
Small Government
Enterprise Agreement IT $ 130,000.00 General Fund Eurofins Lab Services Water $ 180,000.00 Water Operations Ferguson Enterprise
Neptune 360
Software Water $ 150,000.00 Water Operations Ferguson Enterprise
Automated Meter
Reading System and
Water Meters Water $ 750,000.00
Water Operations
Meter Service
Change Outs
General Pump Well Maintenance Water $ 800,000.00 Water Production Annual ROPS & Tax
Increment
City Manager
(EDD) $ 55,000.00 Successor Agency
Bond
Continuing/Disclosure
Reports
City Manager
(EDD) $ 61,000.00
SCLA, CDR/HDPT;
BV CDR & SA
Contract ServicesHarris & Associates
General Plan &
Housing Element;
Annual Progress
Report; CRIA Planning $ 39,562.00 General Fund PW $ 100,000.00 Sewer/Storm DrainHigh Desert Underground
Qualified Water
Contractor Water $ 200,000.00 Water
Sales and Use Tax $ 150,000.00 General FundHDL Measure P
Finance
$ 25,000.00 Measure P
IEC Corporation
Qualified Electrical
Engineers VMUS $ 200,000.00
Foxborough -
Electric/VMUS Utility
Operations
Water - Finance
VWD - Water
OperationsInfoSend Utility Billing Mailing
PW - Finance $ 275,000.00 PW - Sanitation
PW $ 100,000.00
Kelley's Underground
Qualified Emergency
Water Contractor Water $ 200,000.00
Sewer/Storm Drain
Konica Minolta
Copier Lease &
Maintenance Various $ 180,000.00 Various Funds Layne Christensen Well Maintenance Water $ 800,000.00 Water Production Logicalis
WAP, Wireless
Controllers, Voice IT $ 1,197,803.84 General Fund Microsoft Cloud Storage IT $ 250,000.00 General Fund Mojave Water Agency
Administrative &
Biological
Assessment Water $ 198,240.00
Water
Production/Ground
Water
Mojave Water Agency
Recover (R3) Water
Deliveries Water $ 832,000.00
Water
Production/Purchased
Water
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VENDOR
TYPE OF
SERVICE DEPARTMENT FY 2026/2027
FUNDING
SOURCE
Environmental
Consulting Services
of Former Nuway Dry
Cleaners Property EDD $ 100,000.00 Ninyo & Moore Geotechnical
On-Call Geotechnical
& Engineering
Testing Services Engineering $ 125,000.00
Measure I
OpenGov
Financial
Transparency
Software IT $ 200,000.00 General Fund
OpenGov
Asset Management
Software IT $ 200,000.00
General Fund, Water
Production, Sanitation
Providential Services,
Inc.
City Veterinarian
Services
Code
Compliance $ 265,000.00 Measure P
Scorpion Fire Protection
Fire Pump &
Controller
Maintenance &
Repair SCLA $ 120,000.00 Airport Operations
Scorpion Fire Protection
Fire Suppression
Services SCLA $ 50,000.00 Airport Operations Sierra Golf
Management
Professional Mgmt
Srvcs for Green Tree
Golf Course
Community
Services $ 637,720.00 General Fund
Transource Services
Corporation Cybersecurity IT $ 170,000.00 General Fund Transtech Engineers
On-Call Map
Checking Services Engineering $ 200,000.00 General Fund Tripepi Smith &
Associates, Inc.
Strategic
Communications &
Outreach Services City Manager $ 142,650.00 General Fund Tyler Technologies
Munis, TCM, Energov
Software and Tyler
Direct Renewal and
Support IT $ 810,000.00
General Fund
Permitting System
Univar
Water Treatment
Chemicals Water $ 297,000.00 Water HDPP
US Customs Customs Services SCLA $ 300,000.00 Airport Operations Utilis, Inc.
Leak Detection
Analysis Water $ 174,000.00 Water Production Community
Services $ 50,000.00 General FundWest Coast Arborists Tree Trimming Services PW $ 82,025.00 LTF, LMAD, DFAD
Industrial
Pretreatment Water $ 125,000.00 Water Production Industrial Wastewater
Treatment Plant Water $ 5,657,538.00
Wastewater
Treatment PlantWoodard & Curran
Misc. Engineering
Services &
Consulting Services Engineering $ 175,000.00 Various Funds Total Annual Service Agreements $ 24,114,764.09
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Staff from Building, City Manager, Code Compliance, Community Services, Economic Development, Engineering, Finance, Fire, Human Resources, Information Technology, Planning, Public Works & Water, SCLA, and VMUS departments have reviewed the available agreement renewal options and recommend renewing the contracts for Fiscal Year 2026/2027.
Staff are available to answer any questions the City Council/Board of Directors may have.
Prepared By:
Claudia Frias, Contracts Specialist
Attachments: A. Department Head Approvals