Item Number: 1
City Council / Board of Directors
Public Hearing(s)
Meeting of: October 6, 2026
Submitted By:
Harry Mayo, Assistant City Engineer
Subject:
2026 Citywide Pavement Preservation and Maintenance Project - Approve Notice of Exemption and Award of Construction Contract
Recommendation:
That the Honorable City Council:
(1) Open and conduct a Public Hearing to receive testimony regarding the proposed Capital Improvement Project and California Environmental Quality Act Notice of Exemption;
(2) Close the Public Hearing;
(3) Approve the California Environmental Quality Act Notice of Exemption and authorize staff to file the notice with the Office of Planning and Research and the County Clerk; and
(4) Award a Construction Contract to Pavement Coatings Co., Inc. in the amount of $1,590,182.81 for the 2026 Citywide Pavement Preservation and Maintenance Project No. MS27-016.
Fiscal Impact:
This action will result in a fiscal impact of $1,590,182.81, an additional appropriation is not required. There are sufficient funds in the budget to cover the planned expenses. This Project will be funded by Measure I in the amount of $1,481,541.04 for roadway repairs and General Fund in the amount of $108,641.77 for parks repairs.
Account Code Fund Available Budget
2504500-55330-60153 Measure I $1,598,167.62
1006009-52410 General Fund $32,500
1006013-52410 General Fund $102,500
1056000-52410 General Fund $55,000
1056000-52420 General Fund $149,500
Strategic Plan Goal:
This Project aligns with Goal E: Invest in Infrastructure, as outlined in the City of Victorville Strategic Plan 2023-2026. The proposed preservation treatments for public streets and parking lots will help extend their useful life by an additional 5 to 7 years.
Background:
Utilizing the City’s Pavement Management System, the Engineering Department reviewed the pavement conditions of the City’s roadway network and selected roads to receive rehabilitation or preservation treatment to prolong the life of the road. This project includes the application of treatments on road segments located throughout the City. The locations listed below are included in the Scope of Work (Attachment A) and represent selected streets within residential, commercial, industrial, and institutional areas generally situated south of Nisqualli Road and north of Bear Valley Road, east of 7th Avenue and west of Spring Valley Parkway. In addition, the project includes treatment for parking lots at four (4) local parks, including: Doris Davies Park, Grady Trammel Park, Hook Park, and Village Park.
The City’s current pavement preservation strategy includes applying a slurry seal, singlelayer micro-surfacing, or double-layer micro-surfacing treatment, along with crack filling, crack sealing, and pothole patching. This strategy does not replace the existing asphalt pavement but prolongs the life of the existing pavement by sealing it. Sealing the pavement against water infiltration helps protect the subgrade from moisture. When water penetrates the soil beneath the pavement, it can lead to movement and deformation from constant traffic. Over time, this soil movement contributes to the formation of ruts and potholes in the asphalt pavement.
Slurry seal, single-layer micro-surfacing, and double-layer micro-surfacing are used as cost-effective pavement preservation strategies to extend the life of the existing asphalt by preventing water from penetrating the underlying soil. The treatments are relatively inexpensive methods compared to asphalt grind and overlays (pavement rehabilitation work) or full depth pavement reconstruction. The current application cost associated with a slurry seal treatment is approximately $0.80/SF compared to an approximate cost of $8 to $11/SF to reconstruct a road. The current cost associated with a micro-surfacing treatment is approximately $1.25 per square foot, compared to an approximate cost of $4.50 per square foot for a 2-inch grind and overlay, which involves removing the top 2 inches of existing asphalt and replacing it with 2 inches of new asphalt pavement. With a limited budget to maintain and reconstruct the City’s roadway network, preservation treatments are a cost-effective way to prevent the formation of ruts and potholes and to delay the need for more expensive full road reconstruction.
A slurry seal treatment consists of sand, small, crushed aggregate (rocks), asphalt emulsion, and water forming a semi-viscous solution spread over the road pavement with a spreader truck or rakes. The treatment cures after a few hours which allows the roads to be open to traffic quicker than other traditional asphalt treatment methods. Slurry seal treatments do not smooth out a bumpy road but fill in the cracks and seal the existing asphalt pavement to help keep out water.
A double-layer micro-surfacing treatment consists of two applications of a micro-surfacing mixture that includes sand, finely crushed aggregate, micro-surfacing emulsion, water, and alkali glass fiber additives. The single-layer micro-surfacing treatment consists of only one application. The inclusion of glass fibers allows the material to flex and contract under traffic loads, functioning like a flexible “band-aid” over the existing pavement. This treatment helps to increase the lifespan of an existing road more effectively than a traditional slurry seal. Micro-surfacing is also a rapid setting treatment, similar to slurry seal, which minimizes road closure durations. While it does not provide the same level of surface smoothing as a grind and overlay or full reconstruction, it can improve ride quality more than a slurry seal treatment can.
In anticipation of the proposed work, the City’s Public Works Department has been removing and replacing deficient areas of asphalt pavement and completing maintenance on the above-mentioned street segments.
Discussion:
It is a routine requirement to comply with the California Environmental Quality Act (CEQA) before construction starts on a public works project. The attached Notice of Exemption (Attachment B) describes the project activities and states that the project is categorically exempt under CEQA §15301(c) for the replacement and minor alteration of existing public infrastructure. Activities such as asphalt pavement repair, crack sealing, slurry sealing, micro-surfacing, and striping fall within this exemption category.
The project was bid using formal bid procedures in accordance with Victorville Municipal Code §2.28.210 and the California Public Contract Code. On September 10, 2026, five (5) bids were received and publicly read aloud. The bidders and bid results are shown below:
Company Base Bid Amount
Pavement Coatings Co. $1,590,182.81
Roy Allan Slurry Seal, Inc. $1,795,761.45
Union Pavement Services, Inc. $2,048,647.43
All American Asphalt $2,183,011.15
American Asphalt South, Inc. $2,194,918.89
After careful review and tabulation of the bid proposals, staff determined the lowest responsive and responsible bidder was Pavement Coatings Co.
The Engineer’s estimate for the project before advertisement was $1,600,000 to $1,800,000.
The Engineering Department will be responsible for the management of the construction for this Project. Construction is likely to start in November 2026 and is estimated to last approximately 60 working days. The start date and total duration of the Project will depend on weather conditions.
Staff recommends that the City Council approve the Notice of Exemption and award a Construction Contract in an amount of $1,590,182.81 to Pavement Coatings Co. for the Citywide Pavement Preservation and Maintenance Project.
Staff is available for any questions Council may have.
Prepared By:
Sarah Mayne, Management Technician
Attachments: A. Location Map
B. Notice of Exemption
C. Construction Contract