Victorville City Council
October 6, 2026

Attachment B
Resolution No. 26-047,
Acceptance of CCEP Grant
RESOLUTION NO. 26-047

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VICTORVILLE ACCEPTING A $300,000 GRANT AWARD FROM THE CALIFORNIA DEPARTMENT

OF TRANSPORTATION CLEAN CALIFORNIA COMMUNITY CLEANUP AND EMPLOYMENT PATHWAY PROGRAM; AUTHORIZING THE CITY MANAGER TO

EXECUTE THE RESTRICTED GRANT AGREEMENT (RGA) AND ALL RELATED DOCUMENTS AND ADMINISTER THE OVERALL PROJECT; AND AUTHORIZING

THE CITY MANAGER TO MAKE ANY NECESSARY AMENDMENTS TO THE

CONTRACT AS DEEMED NECESSARY BY THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION OR THE CITY ATTORNEY
WHEREAS, set forth in Resolution No. 19—089, the City Council adopted a Homelessness Solutions Strategic Action Plan ("HSSAP") outlining a means to address outreach and visibility and apply for grant funding that aligns with the actions, goals and objections of the HSSAP; and
WHEREAS, the City's 2023—2026 Strategic Plan, Goal D indicates expanding on the existing homelessness outreach network to effectively engage the homeless community in services as well as evaluating the effectiveness of coordination of homelessness services, and strengthening collaboration with the County and other entities to identify new funding opportunities and expand partnerships for homelessness services; and
WHEREAS, the California Department of Transportation (Caltrans) established the Clean California Community Cleanup and Employment Pathway (CCEP) Grant Program to support local efforts to address litter, illegal dumping, graffiti, and blight while creating workforce development opportunities for underserved populations; and WHEREAS, the City of Victorville submitted an application for funding under the Clean California CCEP Grant Program to implement the City of Victorville’s Old Town Beautification and Workforce Empowerment Initiative; and WHEREAS, in February 2026, Caltrans awarded the City ofVictorville a grant in the amount of $300,000 to support targeted cleanup, beautification, and workforce development activities; and
WHEREAS, the proposed project includes removal of litter and debris, graffiti abatement, and minor vegetation management in public rights—of—way, transportation corridors, the Mojave River bottom, parks, schools, and other public spaces in the City’s Old Town; and
WHEREAS, the City of Victorville (City) has 3 Wellness Center, a non- congregate care facility that will play a critical role in the stabilization of sheltered and unsheltered homeless individuals by providing a low—barrier navigation center, a recuperative care facility, a medical Clinic, interim housing, and wraparound supportive services such as case management, care coordination (medical, mental health and dental), job training/placement, legal services, and housing navigation; and WHEREAS, the City will partner with the Wellness Center Supportive Services Operator, to provide workforce training and employment opportunities for unhoused and Wellness Center clients while carrying out project activities; and WHEREAS, the grant agreement is anticipated to be effective April 1, 2026, and remain in effect through November 1, 2027, with all eligible costs required to be incurred by June 30, 2027, and invoices for reimbursement required to be submitted at least quaflefly;and
WHEREAS, the total grant award of $300,000 requires a $25,000 match that will be satisfied through a combination of in—kind contributions, including bed-night costs at the Wellness Center for the 15 program participants, as well as administrative support provided by the City’s Homelessness Solutions staff.

WHEREAS, the City Council finds that all materials that constitute the record of proceeding upon which its decision is based shall be located with the City of Victorville Clerk, located at 14343 Civic Drive, Victorville, California; and WHEREAS, after hearing all information presented, the City Council hereby accepts the CCEP grant in the amount of $300,000.00 and approves the expenditure of funds pursuant to the CCEP Budget Summary, which is attached to this Resolution as Exhibit A.

WHEREAS, acceptance of the grant and execution of the associated agreements will enable the City to implement a comprehensive, community—driven approach to reducing blight, enhancing public spaces, and expanding workforce opportunities.

NOW, THEREFORE, THE CITY COUNCIL OF THECITY OF VICTORVILLE DOES HEREBY FIND, RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Recitals.

The foregoing Recitals are true and correct and are incorporated herein by this reference.

Section 2. Contract Agreement
The City Council hereby authorizes the execution of the agreement between the City and the California Department of Transportation, included herein as Exhibit B, to accept and use the funding to support the City’s Old Town Beautification and Workforce Empowerment Initiative focusing on litter abatement and public space beautification efforts on locally owned public right—of—way in Victorville’s Old Town area, while creating workforce development opportunities for individuals facing barriers to employment at the Wellness Center.

Section 3. City Manager Authority
The City Council hereby delegates to the City Manager or his designee the role of Signature Authority on behalf of the City to execute all grant documents necessary to secure the subject CCEP funds and administer/implement the approved grant project, including the execution of agreements/contracts necessary to administer or implement the approved grant project and budgeted items provided no contracts exceed the City Managers ContractAuthority provided by Section 2.28.060 of the Victorville Municipal Code, unless otherwise authorized by the City Council.

Section 4. Effective Date
This Resolution shall take effect immediately upon its adoption.

Exhibit A

Budget Summary

Service Description Amount
Contract Services
Contracted workforce development
services, to be provided by the Wellness
Center operator, focused on preparing
Wellness Center Clients for Iong—term
employment and self—sufficiency
$130,750.00
Supplies Program supplies, equipment, materials,
’ and tools.
$53,848.76 Wages
Staff time to support City personnel
involved in the Old Town Beautification
and Workforce Empowerment Initiative
$115,401.24
Exhibit B
Draft Agreement: Victorville and California Department of Transportation Clean California Community Cleanup and
Employment Pathway
City of Victorville
Agreement Number 08~CCEP-05
AMS ADV |D:O8260001OO
Project Number: CCEP—5380(O45)

Clean California Local Grant Program (State)
Restricted Grant Agreement
This Restricted Grant Agreement (RGA), between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS, and the CITY OF VlCTORVILLE, hereinafter referred to as AGENCY, will commence on April 15, 2026, or ugon aggroval by CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS.

AGENCY shall not receive payment for work performed prior to approval of this RGA and before receipt of Notice to Proceed from CALTRANS. This RGA shall expire on November 30, 2027.

Recitals

1. Under this RGA, CALTRANS intends to convey State restricted grant funds to AGENCY, pursuant to Budget Act Line Item 2660—1130—0001, who will implement the project pursuant to the attached Approved Grant Application and Amendment(s) to Grant Application, Attachment l|| under the terms, covenants, and conditions of this RGA.

2. CALTRANS and AGENCY intend that only funds that are authorized as restricted grants will be subject to this RGA, and that no funds that should be the subject of a Joint Powers Agreement, lnteragency Agreement, or other non—grant agreement shall be subject to this RGA.

3. WHEREAS, the Clean CA Program, through its Clean CA Local Grants Program, is authorized under California Streets and Highways Code Section 91.41 to provide funding and resources to support local projects that advance the program‘s goals and objectives;

4. WHEREAS, California Streets and Highways Code Section 91.41 provides the legislative authority for the Clean CA Program to advance the following intent and objectives:
a. Reduce Waste and Beautify Public Spaces: The primary goal of the program is to allocate grants to local and regional public agencies, transit agencies, and tribal governments to reduce waste and debris within public rights—of—way, tribal lands, parks, pathways, transit centers, and other public spaces. The program aims to enhance, rehabilitate, restore, or install measures to beautify and improve these public spaces. b. Improve Public Health and Community Placemaking: The program seeks to enhance public health, cultural connection, and community placemaking by improving public spaces for walking and recreation. By investing in the improvement of these spaces, it aims to create a positive and welcoming environment for the community.

0. Promote Equity for Underserved Communities: The program places a strong emphasis on advancing equity for underserved communities.
d. Support Sustainable Practices: The program encourages the implementation of sustainable practices in the beautification and enhancement of public spaces. This includes greening efforts, such as providing shade and reducing the urban heat island effect, as well as using native, low—water plants.
e. Engage Local Communities: The program promotes community engagement by requiring project proposals to reflect community priorities. It encourages the involvement of local communities in the development and selection of projects to ensure they meet the needs and preferences of the affected population.
f. Prohibit Displacement of Persons Experiencing Homelessness: The program prohibits City of Victorviiie
Agreement Number O8—CCEP—05
AMS ADV ID10826OOO1OO
Project Number: CCEP—5380(O45)

grants from funding projects that displace persons experiencing homelessness. This reflects the intention to address public space improvements without negatively impacting vulnerable populations.

9. Transparent and Efficient Grant Allocation: The program requires the program to issue a call for projects and announce grant awards. The guidelines for ailocating grants must include project selection criteria and program evaluation metrics.

5. WHEREAS, the purpose of this RGA is to authorize Caltrans districts to enter into agreements with local agencies to support the development, implementation, and funding of local agencies partnership projects that align with the goals and priorities of the Clean CA Program and comply with California Streets and Highways Code Section 91.41;

6. WHEREAS, this RGA establishes a framework for Caltrans districts to provide financial contributions and other assistance to local agencies, fostering effective collaboration and coordination to deliver successful transit partnership projects;

7. WHEREAS, this RGA emphasizes transparency, objective evaluation, and fair allocation of resources, ensuring that projects scoring higher based on established criteria receive prioritization for funding and implementation;

8. WHEREAS, the Clean CA Program facilitates collaboration between Caitrans districts and local agencies to support litter abatement and public space beautification efforts on locally owned public right—of—way while creating workforce development opportunities for individuals facing barriers to employment that align with the goals and priorities of the Clean CA Program and comply with California Streets and Highways Code Section 91.41;

9. WHEREAS, the Clean CA Program, in partnership with Caltrans districts, seeks to enhance local right—of—way areas to address waste management challenges, graffiti mitigation, and public space beautification, thereby contributing to create cleaner, safer, and more equitable public spaces throughout California;

10. WHEREAS, the Clean CA Program, established by the State of California, is a transformative initiative which promotes sustainable transportation alternatives, reducing greenhouse gas emissions, and combatting climate change to improve the overali quality of life for residents and visitors of California;

11. WHEREAS, the Clean CA Program envisions a comprehensive approach to address transportation challenges, enhance transit infrastructure, and support local agencies in their efforts to create efficient, safe, and environmentaily friendly transit options;

12. NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the Parties enter into this RGA to advance the purpose and intent of the Clean CA transit initiative, harnessing the legislative authority provided under California Streets and Highways Code Section 91.41, and collaborating on transit partnership projects that contribute to a sustainable, innovative, and weII-connected transportation network throughout the State of California.

Now, Therefore, based upon the terms, covenants, and conditions of this RGA, the parties agree as follows:

Section I
AGENCY Agrees:

City of Victorville
Agreement Number 08—CCEP-05
AMS ADV lD:O826000‘l 00
Project Number: CCEP—5380(O45)

To timely and satisfactorily complete all Project work described in Attachment ”I (“Project Work”) within the project budget and in accordance with the items of this RGA.

Section ll
CALTRANS Agrees:

That when conducting an audit ofthe costs Claimed by AGENCY under the provisions of this RGA, to conduct the audit in accordance with applicable laws and regulations.

Section III
It Is Mutually Agreed:

1. Under this RGA, CALTRANS will convey State grant restricted funds to AGENCY, pursuant to Budget Act Line Item 2660-130-0001, and AGENCY will use the funds to only conduct the scope of work identified in this agreement and authorized by Streets and Highway Code section 91.41 The funds subject to this RGA must be identified as available to a public entity that is responsible for implementing the scope of work authorized under the Clean California Program in CALTRANS’ budget, and AGENCY represents and warrants that it is a public entity that is responsible for implementing the scope of work authorized under the Clean California Program.

2. Under this restricted grant, funds may be only used for the purposes set forth in this RGA, AGENCY Resolution (Attachment IV), Approved Grant Application and Amendment(s) to Grant Application (Attachment Ill), and the Grant Program Guidelines (Attachment l), and the funds may only be used for costs and expenses that are directly related to such purpose.

3. AGENCY shall perform all the duties and obligations described in the City of Victorville-Old Town Beautification and Workforce Empowerment project, hereinafter “Project”, subject to the terms and conditions of this RGA and Approved Grant Application and Amendment(s) to Grant Application (Attachment III), which are attached hereto as Attachment Ill.

4. The resolution authorizing AGENCY to execute this RGA pertaining to the above—desoribed Project is attached hereto as Attachment IV.

5. All services performed by AGENCY pursuant to this RGA shall be subject to and performed in accordance with California Streets and Highways Code §91.41 including, but not limited to, Government Code Section 14460(a)(1), as well as all applicable Federal, State, and Local laws, regulations, and ordinances, all applicable CALTRANS policies and procedures, and all applicable CALTRANS published manuals, including, but not limited to, the Grant Program Guidelines (Attachment |).

California Government Code Section 14460(a)(1) provides: “The department [CALTRANS], and external entities that receive state and federal transportation funds from the department, are spending those funds efficiently, effectively, economically, and in compliance with applicable state and Federal requirements. Those external entities include, but are not limited to, private for profit and nonprofit organizations, local transportation agencies, and other local agencies that receive transportation funds either through a contract with the department or through an agreement or grant administered by the department.”
City of Victorviiie
Agreement Number 08—CCEP—05
AMS ADV |D:0826000100
Project Number: CCEP—5380(O45)

6. Project funding is as follows:

Fund Title Fund Source Dollar Amount
Clean California Funds State General Fund (0001)
Budget Item 2660—130—0001
State Program Code

20.30.010.900

FY 2025/26 $300,000.00
Local Match/ln-Kind $20,000.00

Total Project Costs $320,000.00

For Caltrans Use Only

i hereby Certify upon my own personal knowledge that budgeted funds are available for encumbrance.

Kam Wong KmMaw 4/23/2026 $300,000.00
Accounting Officer Printed Accounting Officer Date Amount Certified Name Signature

7. This RGA is exempt from the legal review and approval by the Department of General Services, pursuant to Legal Opinions of the Attorney General: 58 Ops. Cal. Atty. Gen. 586 (1975), 63 Ops.

Cal. Atty. Gen. 290 (1980), 74 Ops. Cal. Atty. Gen. 10 (1991), and 88 Ops. Cal. Atty. Gen. 56.

8. Notification of Parties
a. AGENCY’s Project Manager for Project is William Lamas, 760-955-5282. b. CALTRANS’ District Partnership Liaison is Brandy Ybarra, 909-925-7529. “District Partnership Liaison” as used herein includes his/her designee.
c. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses:

City of Victorvilie
Attention: William Lamas, Homelessness Solutions Manager Phone Number: 760—955—5282
Email: [email protected]
14343 Civic Drive
Victorville, California 92392
California Department of Transportation, District Partnership Liaison O8/Clean California
Attention: Brandy Ybarra, Analyst II
Phone Number: (909) 925-7529
Email: [email protected]
City of Victorville
Agreement Number O8—CCEP~05
AMS ADV lD:0826000100
Project Number: CCEP—5380(045)

464 West 4m Street
San Bernardino, California 92401

9. Period of Performance
a. Reimbursable work under this RGA shall begin no earlier than on April 15, 2026, following the written approval of CALTRANS and AGENCY’s receipt of the Notice to Proceed letter of this RGA by CALTRANS. All reimbursable work shall terminate no later than July 30, 2027.

Project closeout and final invoicing to CALTRANS must be submitted no later than November 30, 2027. Work incurred after July 30, 2027, will not be reimbursed. Payment shall be forfeit for any and all invoicing submitted to CALTRANS after November 30, 2027. Notwithstanding the foregoing, Caltrans will reimburse for actual close out costs incurred by AGENCY through November 30, 2027 (which, in total, shall not exceed 5% of the grant award). b. If requested by the CALTRANS District Partnership Liaison, AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week from receipt of Notice to Proceed sent by CALTRANS.

10. Changes in Terms/Amendments
This Agreement may only be amended or modified by mutual written agreement of the parties.

11. Cost Limitation
a. The maximum total amount granted and reimbursable to AGENCY pursuant to this RGA by CALTRANS shall not exceed $300,000.00
b. It is agreed and understood that the Clean CA funds are limited to the amount granted.

CALTRANS will only reimburse the cost of services actually incurred in accordance with the provisions of this RGA and as authorized by the CALTRANS District Partnership Liaison at or below that fund limitation established herein.

12. Termination
a. CALTRANS reserves the right to terminate this RGA upon written notice to AGENCY at least 30 days in advance of the effective date of such termination in the event CALTRANS determines (at its sole discretion) that AGENCY failed to proceed with PROJECT Work in accordance with the terms of this RGA. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized, and non—cancelled costs up to the date of termination.

AGENCY shall return any unused advance amounts which cannot be supported by eligible expenditure documentation.
b. This RGA may be terminated by either party for any reason by giving written notice to the other party at least 30 days in advance of the effective date of such termination. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all costs that are expressly allowable, pre—authorized in writing, and non-oancellable, up to the date of termination.

0. AGENCY has 60 days after the Termination Date to submit accurate invoices to CALTRANS to make final allowable payments for Project costs in accordance with the terms of this RGA.

Failure to submit invoices within this period of time shall result in a waiver by AGENCY of its right to reimbursement of expended costs. Costs that are reimbursed and later determined to be ineligible for reimbursement shall be returned by AGENCY to CALTRANS.

13. Budget Contingency Clause
a. it is mutually agreed that if the US Congress or the State Legislature fail to appropriate or City of Victorville
Agreement Number 08—CCEP-05
AMS ADV |D:0826000100
Project Number: CCEP—5380(045)

allocate funds during the current year and/or any subsequent years covered under this RGA do not appropriate sufficient funds for the program, this RGA shall be of no further force and effect.

In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to furnish any other considerations under this RGA and AGENCY shall not be obligated to perform any provisions of this RGA.
b. The certification of FY 2025/26 funds will be contingent upon the passage of the FY 2023/24 Budget. Payment for any work performed that is funded by FY 2023/24 will be delayed if the FY 2023/24 Budget is not signed by June 30, 2023. Pursuant to Government Code ((30), Section 926.10, no late payment penalty shall accrue during any time period for which no Budget Act in effect. If funding for any fiscal year is reduced or deleted by US Congress or State Legislature for purposes of this program, CALTRANS shall have the option to either terminate this RGA with no liability occurring to CALTRANS or offer an RGA Amendment to AGENCY to reflect reduced amount.

14. Payment and Invoicing
a. AGENCY, its contractors, subcontractors and sub—recipients, shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub—recipients shall conform to Generally Accepted Accounting Principles (GAAP) and any standards specified by the source of funds, to enable the determination of incurred costs at interim points of completion, and to provide support for reimbursement payment vouchers or invoices.
b. The method of payment for this RGA will be based on the actual allowable costs that are incurred in accordance with the provisions of this RGA and in the performance of the Approved Grant Application and Amendment(s) to Grant Application (Attachment Ill), CALTRANS will reimburse AGENCY for expended actual allowable direct costs, and including, but not limited to, labor costs, travel, and contracted consultant services costs incurred by AGENCY in performance of the Project Work. indirect costs are reimbursable only if the AGENCY has identified the estimated indirect cost rate in Attachment II and an approved indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in Section lll—Cost Principles, Item 16d. The total cost shall not exceed the cost reimbursement limitation set forth in Section lll—Cost Limitations, Item 11a. Actual costs shall not exceed the estimated wage rates, labor costs, travel, and other estimated costs and fees set forth in Attachment l|| without an amendment to this RGA, as agreed between CALTRANS and AGENCY. c. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in accordance with the provisions of this RGA and in the performance of Project Work. AGENCY must not only have incurred the expenditures on or after the start date and the issuance of the Notice to Proceed letter for this RGA and before the Expiration Date but must have also paid for those costs to claim any reimbursement. d. The AGENCY indirect cost rate must be approved in writing by the California Department of Transportation independent Office of Audits and Investigations or federal cognizant agency before any reimbursement payment is made by CALTRANS to AGENCY for such cost. e. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non—represented employees) unless written verification is supplied that government hotel rates were not then commercially available to AGENCY, its subrecipients, contractors, and/or subcontractors, at the

City of Victorville
Agreement Number 08—CCEP—05
AMS ADV lD20826000100
Project Number: CCEP—5380(O45)

Partnership Liaison to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed.

16. Cost Principles

17. 18.
a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
b. AGENCY agrees, and will assure that its contractors, sub—recipients, in—kind contributors, and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual Project cost items and (b) and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Every sub-recipient receiving Project funds as a sub—recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards to the extent applicable. c. Any Project costs for which AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Part 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within 30 days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS or any third—party source, including, but not limited to, the State Treasurer, the State Controller or any other fund source.
d. Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must have identified estimated indirect cost rate in Attachment ll, prepare and submit annually to CALTRANS for review and approval an indirect cost rate proposal and a central service cost allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: https://dot.ca.qov/—/media/dot— media/proqrams/local-assistance/documents/lapm/chOS.pdf e. AGENCY agrees and shall require that all its agreements with consultants and subrecipients contain provisions requiring adherence to this section in its entirety except for section c, above.

Americans with Disabilities Act
By signing this Agreement, AGENCY assures CALTRANS that in the course of performing Project Work, it will fully comply with the applicable provisions of the Americans with Disabilities Act (ADA) of 1990, as amended, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 USC Section 12101 et seq.).
lran Contracting Act
AGENCY must complete and submit to CALTRANS the Iran Contracting Act Certification certifying City of Viotorville
Agreement Number 08—CCEP-05
AMS ADV ID:0826000100
Project Number: CCEP—5380(045)

that it is not on the most current DGS list of Entities Prohibited from Contracting with Public Entities in California per the Iran Contracting Act, 2010 (https://www.dqs.ca.qov/PD/Resources/Paqe~ Content/Procurement-Division—Resources-List—Folder/List-of—Ineliqible—Businesses), before the Agreement has been executed, unless Agency or its contractor(s) is exempted from the certification requirement by Public Contract Code Section 2205(0) or (d). If claiming an exemption, the proposed Agency or its contractor(s) shall provide written evidence that supports an exemption under Public Contract Code Section 2203(0) or (d) before execution of the Agreement.

19. indemnification
a. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, its contractors, its subrecipients, or its subcontractors under or in connection with any work, authority, orjurisdiction conferred upon AGENCY under this RGA.

It is understood and agreed that AGENCY shall fully defend, indemnify, and save harmless CALTRANS and all of CALTRANS’ officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, including, but not limited to, tortuous, contractual, likeness statutes under California Civil Code §§ 3344 and 3344.1, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, contractors, subrecipients, or subcontractors under this RGA.
b. AGENCY agrees to fully defend, indemnify, and save harmless CALTRANS and all of its officers and employees from any and all claims, lawsuits, or legal actions, including reasonable attorneys’ fees and legal costs, relating to intellectual property claims arising from or related to the Project and/or any work procured under this RGA, including but not limited to claims based on (1) US. federal or state trademark infringement laws, (2) patent infringement laws (3) 17 U.S.C. §§101-810(the Copyright Act of 1976, as modified), (4) 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”), (5) 17 U.S.C. § 113, (6) California Civil Code § 987 (the California Art Preservation Act), California Civil Code §989, or (7) any other rights arising under US. federal or state laws or under the laws of any other country that conveys rights and protections of the same nature as those conveyed under 17 U.S.C. §106A(a) and California Civil Code §987, including intellectual property claims arising from or related to breach of contract, inverse condemnation, conversion, and/or taking of property.

20. Nondiscrimination Clause (2 CCR 11105 Clause b)
a. During the performance of this RGA, the AGENCY, its contractors, its subrecipients, and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AGENCY shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. b. AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code Sections 12900 et seq), the regulations promulgated thereunder (California Code of

21. City of Victorville
Agreement Number 08—CCEP-05
AMS ADV |D:O826000100
Project Number: CCEP—5380(045)

Regulations, Title 2, Sections 11000 et seq), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code Sections 11135-111395), and the regulations or standards adopted by CALTRANS to implement such article.

0. AGENCY shall permit access by representatives of the Department of Fair Employment and Housing and CALTRANS upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or CALTRANS shall require to ascertain compliance with this clause.
d. AGENCY and its contractors, its sub-recipients, and its subcontractors shall give written notice of their obligations under this Clause to labor organizations with which they have a collective bargaining or other agreement.
e. AGENCY shall include the nondiscrimination and compliance provisions of this clause in all agreements with its sub—recipients, contractors, and subcontractors, and shall include a requirement in all agreements with all of same that each of them in turn include the nondiscrimination and compliance provisions of this Clause in all contracts and subcontracts they enter into to perform work under this RGA.

Retention of Records/Audits
a. AGENCY, its contractors, subcontractors, and sub-recipients, agree to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
b. AGENCY, its contractors, subcontractors, and sub—recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-reoipients shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of AGENCY, its contractors, subcontractors and sub—recipients connected with Project performance under this RGA shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by AGENCY, its contractors, its subcontractors, and sub-recipients upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and match credits claimed under this RGA, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions of State and AGENCY law. In the absence of such an audit, any acceptable audit work performed by AGENCY’s external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits. c. For the purpose of determining compliance with applicable State and AGENCY law in connection with the performance of AGENCY’s contracts with third parties pursuant to Government Code Section 8546.7, AGENCY, AGENCY’s sub—recipients, contractors, subcontractors, and CALTRANS, shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three City of Victorville
Agreement Number 08-CCEP—05
AMS ADV lD:08260001OO
Project Number: CCEP-5380(045)

(3) years from the date of final payment to AGENCY under this RGA. CALTRANS, the California State Auditor, or any duly authorized representative of CALTRANS or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinations, excerpts, and transactions, and AGENCY shall furnish copies thereof if requested. d. AGENCY, its subrecipients, contractors, and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this RGA.
e. Additionally, all grants may be subject to a pre—award audit prior to execution of this RGA to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs.
f. Any contract with a contractor, subcontractor, or sub-recipient entered into as a result of this RGA shall contain all the provisions of this article.

22. Adjudication of Facts in Disputes
a. Any dispute concerning a question of fact arising under this RGA that is not disposed of by agreement shall be decided by the CALTRANS Contract Officer, who may consider any written or verbal evidence submitted by AGENCY. The CALTRANS Contract Officer shall issue a written decision within 30 days of receipt of the dispute. If AGENCY rejects the decision of the CALTRANS Contract Officer, AGENCY can pursue any and all remedies authorized by law. Neither party waives any rights to pursue remedies authorized by law.
b. Neither the pendency of a dispute nor its consideration by CALTRANS Contract Officer will excuse AGENCY from full and timely performance in accordance with the terms of this RGA.

23. Third—Party Contracts
a. AGENCY shall perform the work contemplated with resources available within its own organization and no portion of the work shall be contracted to a third party without prior written authorization by the CALTRANS District Partnership Liaison unless expressly included (subrecipient identified) in Attachment III as Project Work. b. All State-government—funded procurements must be conducted using a fair and competitive procurement process. AGENCY may use its own procurement procedures as long as the procedures comply with the local AGENCY’s laws, rules, and ordinances governing procurement and all applicable provisions of State law, including, without limitation, the requirement that the AGENCY endeavor to obtain at least three (3) competitive bids for solicitation of goods, services, and consulting services (see Part 2, Chapter 2, Articles 3 and 4 of the Public Contract Code); a qualifications—based solicitation process, for which statements of qualifications are obtained from at least three (3) qualified firms for architecture and engineering services (see Title 1, Division 5, Chapter 10 of the Government Code); and, the applicable provisions of the State Contracting Manual (SCM), Chapter 5, which are not inconsistent with this Item 23, Third Party Contracts. The SCM can be found and the following link: https://www.dqs.ca.qov/OLS/Resources/Paqe— Content/Office—of—LeqaI—Services-Resources-List—Folder/State-Contractinq.

24. City of Victorville
Agreement Number O8—CCEP—O5
AMS ADV |D:0826000100
Project Number: CCEP—5380(O45)

c. Any contract entered into as a result of this RGA shall contain all the provisions stipulated in this RGA to be applicable to AGENCY’s sub—recipients, contractors, and subcontractors.

Copies of all agreements with sub—recipients, contractors, and subcontractors, must be submitted to the CALTRANS District Partnership Liaison. d. CALTRANS does not have a contractual relationship with the AGENCY’s subrecipients, contractors, or subcontractors, and the AGENCY shall be fully responsible for all work performed by its subrecipients, contractors, or subcontractors. e. Prior authorization in writing by the CALTRANS District Partnership Liaison shall be required before AGENCY enters into any non-budgeted sub-agreement. AGENCY shall provide an evaluation of the necessity or desirability of incurring such costs. AGENCY shall retain all receipts for such purchases or services and shall submit them with invoices per Section lll—Payment and invoicing, ltem 14(h)(4), above. f. Any contract entered into by AGENCY as a result of this RGA shall mandate that travel and per diem reimbursements and third—party contract reimbursements to subrecipients, contractors, and subcontractors, will be allowable as Project costs only after those costs are incurred and paid for by the subrecipients, contractors, and subcontractors. Travel expenses and per diem rates for subcontractors shall be reimbursed pursuant to Section lll—Payment and Invoicing, Item 14c, above.

Drug-Free Workplace Certification
By signing this RGA, AGENCY hereby certifies under penalty of perjury under the laws of California that AGENCY will comply with the requirements of the Drug—Free Workplace Act of 1990 (Gov. Code Sections 8350 et seq.) and will provide a Drug—Free workplace by doing all of the following:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b. Establish a Drug—Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The person's or organization‘s policy of maintaining a Drug—Free workplace. 3) Any available counseling, rehabilitation, and employee assistance programs. 4) Penalties that may be imposed upon employees for drug abuse violations.

C. Provide, as required by Government Code Section 8355(a)(3), that every employee who works on the proposed contract or grant:
1) Will receive a copy of the company's Drug—Free policy statement. 2) Will agree to abide by the terms of the company‘s statement as a condition of employment on the contract or grant.
d. Failure to comply with these requirements may result in suspension of payments under this RGA or termination of this RGA or both, and AGENCY may be ineligible for the award of any future state contracts if CALTRANS determines that any of the following has occurred: (1) AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to City of Victorville
Agreement Number OB—CCEP—OS
AMS ADV lD:0826000100
Project Number: CCEP-5380(O45)

carry out the requirements as noted above,

25. Relationship of Parties
It is expressly understood that this agreement is executed by and between two (2) independent governmental entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of an independent party.

26. State—Owned Data
a. AGENCY agrees to comply with the following requirements to ensure the preservation, security, and integrity of State—owned data on portable computing devices and portable electronic storage media:
1) Encrypt all State—owned data stored on portable computing devices and portable electronic storage media using government—certified Advanced Encryption Standard (AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS data stored on every sector of a hard drive, including temp files, cached data, hibernation files, and even unused disk space.
2) Data encryption shall use cryptographic technology that has been tested and approved against exacting standards, such as FIPS 140—2 Security Requirements for Cryptographic Modules.
3) Encrypt, as described above, all State-owned data transmitted from one computing device or storage medium to another.
4) Maintain confidentiality of all State-owned data by limiting data sharing to those individuals contracted to provide services on behalf of the State, and limit use of State information assets for State purposes only.
5) Install and maintain current anti-virus software, security patches, and upgrades on all computing devices used during the course of the Agreement. 6) Notify the CALTRANS District Partnership Liaison immediately of any actual or attempted violations of security of State—owned data, including lost or stolen computing devices, files, or portable electronic storage media containing State—owned data. 7) Advise the owner of the State-owned data, the AGENCY information Security Officer, and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to the security of State—owned data and of specific means of protecting that State—owned data. . AGENCY agrees to use the State—owned data only for State purposes under this Agreement.

AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or desktop computer without first establishing the specifications for information integrity and security as established for the original data file(s) (State Administrative Manual (SAM) Section 5335.1).

27. CALTRANS’ Use of “Before” and “After" Project Photographs a. AGENCY acknowledges it provided a “Before” photograph of the Project with the AGENCY’s application for the Clean California Local Grant Program. AGENCY acknowledges and agrees it must provide an “After" photograph of the Project as part of the Close out reporting process.

AGENCY warrants it is the copyright owner of the “Before” and “After” Project photographs.

Neither the “Before” nor “After” Project photographs shall include the faces of any City of Victorvilie
Agreement Number OS—CCEP—OS
AMS ADV ID:0826000100
Project Number: CCEP-5380(O45)

individuals.
d. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty—free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two—dimensionai reproductions and/or copies, digitally and in print, of the “Before” and “After” Project photographs, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. e. When applicable, AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.

28. Limited Grant of Rights to CALTRANS for Use of Educational Programming (“educational programming”) Created or Produced for Project and Visual Art Located Outside of State Right—of— Way (“Artwork”) Created or Produced for Project

3. Educational programming:
i. AGENCY shall obtain from any and all copyright owner(s) of educational programming a sublicensable, irrevocable, perpetual, royalty-free, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two—dimensional reproductions and/or copies, digitally and in print, of the educational programming created or produced for Project under this RGA, or derivatives thereof, for non—commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, exhibition catalogues or other similar publication. AGENCY shall obtain any and all other intellectual property rights necessary to make this grant to CALTRANS as described in this RGA.
ii. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, dispiay, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the educational programming created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication.
iii. When applicable, AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license or sublicense described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.
iv. To the extent any logos, including trademarks or service marks, belonging to third parties and/or the AGENCY are used on educational programming created or produced for Project under this RGA, AGENCY agrees to obtain and grant all necessary rights for CALTRANS to use and allow agents of CALTRANS to use the logos in connection with use ofthe educational programming for non-commeroial purposes or State government purposes. This includes but is not limited to reproductions used in brochures, media publicity, public outreach b.

City of Victorville
Agreement Number 08-CCEP-05
AMS ADV |D:08260001OO
Project Number: CCEP—5380(O45)

campaigns (including television and social media campaigns), education and exhibition catalogues or other similar publication. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.

Artwork:
i. AGENCY shall obtain from the artist(s), or any other copyright owner(s) of Artwork, a sublicensable, irrevocable, perpetual, royalty—free, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of Artwork created or produced for Project under this RGA, or derivatives thereof, for non—commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. AGENCY shall obtain any and all other intellectual property rights necessary to make this grant to CALTRANS as described in this RGA.
ii. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two—dimensional reproductions and/or copies, digitally and in print, of Artwork created or produced for Project under this RGA, or derivatives thereof, for non—commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication.
iii. AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license or sublicense described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.

29. Government Purpose Rights for inventions
a. Inventions are any idea, methodologies, design, concept, technique, invention, discovery, improvement or development regardless of patentability made solely by AGENCY or jointly with the AGENCY’s contractor, subcontractor and/or subrecipient during the term of this RGA and in performance of any work under this RGA, provided that either the conception or reduction to practice thereof occurs during the term of this RGA and in performance of work issued under this RGA.

CALTRANS will have Government Purpose Rights to any inventions created as a result of the Project. “Government Purpose Rights” are the unlimited, irrevocable, worldwide, perpetual, royalty—free, non—exclusive rights, and licenses to use, modify, reproduce, perform, release, display, create derivative works from, and disclose any said invention. “Government Purpose Rights” also include the right to release or disclose said invention(s) outside CALTRANS for any State government purpose and to authorize recipients to use, modify, reproduce, perform, release, display, create derivative works from, and disclose the invention(s) for any State government purpose. “Government Purpose Rights” do not include any rights to use, modify, reproduce, perform, release, display, create derivative works from, or disclose the invention(s) City of Victorville
Agreement Number 08—CCEP—05
AMS ADV lD:0826000100
Project Number: CCEP—5380(045)

for any commercial purpose.

30. Additional Intellectual Property Provisions
a. To the extent any intellectual property is created or produced for Project under this RGA, and not covered in other provisions of this RGA, AGENCY agrees to take reasonable steps to ensure that CALTRANS has the rights necessary to allow for use of the intellectual property in a fashion substantially similar to other rights for non—commercial uses and State government purposes described in this RGA.
b. If additional uses are reasonably determined to be needed by CALTRANS for public outreach purposes, AGENCY will obtain rights and grant CALTRANS and its agents said additional rights for use of the “Before” and “After” Project photos, Artwork created or produced for Project under this RGA, and educational programming created or produced for Project under this RGA.

The grant will be an irrevocable, non-exclusive, perpetual, royalty—free, sublicensable, unlimited, worldwide license.

C. When requested to so do by AGENCY, all reproductions and/or copies by CALTRANS of “Before” or “After” Project photographs, educational programming, and Artwork shall contain a credit to the Artist/ Copyright owner(s) and a copyright notice in substantially the following form:
© [Artist/Copyright owner’s name, date of publication]. AGENCY bears sole responsibility to promptly notify CALTRANS, in writing, about instances where such accreditation is requested and provide the Artist/ Copyright owner’s name and date of publication. CALTRANS will make reasonable efforts to affix the copyright notice in a timely manner. d. Required disclaimer language for educational programming and Artwork created or produced for Project under this RGA.
|. Educational programming: AGENCY must place a disclaimer statement in a conspicuous manner on the educational programming created or produced for Project under this RGA a disclaimer that states the content of the educational programming does not reflect the official views or policies of CALTRANS. The educational programming does not constitute a standard, specification, or regulation.
ii. Artwork: AGENCY must place a disclaimer statement in a conspicuous manner on or in close proximately to the Artwork created or produced for Project under this RGA a disclaimer statement that the contents of the artwork do not reflect the official views or policies of CALTRANS.
e. Avoidance of infringement: In performing work under this RGA, AGENCY and its employees agree to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If AGENCY or its employees becomes aware of any such possible infringement in the course of performing any work under this RGA, AGENCY or its employees shall immediately notify CALTRANS in writing. f. Contractors, Subcontractors, and Subrecipients: Through contract with its sub—recipients, contractors, and subcontractors, AGENCY shall affirmatively bind by contract all of its contractors, subcontractors, subrecipients, and service vendors (hereinafter “AGENCY’s Contractor/SubcontractorISubrecipient”) providing services under this RGA to conform to the provisions of paragraphs 31-33 of this RGA. In performing services under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall agree to avoid designing or developing any items that infringe one (1) or more patents or other intellectual property rights of any third party. if AGENCY’s Contractor/Subcontractor/Subrecipient becomes aware of any such possible

31. 32.

33. City of Victorville
Agreement Number 08—CCEP-O5
AMS ADV |D:0826000100
Project Number: CCEP—5380(O45)

infringement in the course of performing any work under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall immediately notify the AGENCY in writing, and AGENCY will then immediately notify CALTRANS in writing.

Visual Art Located on California State Right—of—Way
AGENCY agrees if Project involves visual art located on California State right—of-way, Project must be submitted and adhere to CALTRANS’ most current Transportation Art Proposal process, policies, guidelines, and requirements. Information regarding CALTRANS’ Transportation Art program can be found at https://dot.ca.qov/proqrams/desiqn/lap—Iandscape—architecture—andcommunitv—livabilitv/lap—liv-i-transportation-art. AGENCY bears sole responsibility for ensuring that any Project will be timely submitted through CALTRANS’ Transportation Art Proposal process, approved, and installed prior to any deadlines as required by this RGA. a. AGENCY acknowledges that funds provided by CALTRANS under this RGA shall not be used for maintenance outside of the project time limits as provided in this RGA. b. AGENCY acknowledges that the CALTRANS’ Transportation Art Proposal process requires, among other things, CALTRANS ownership of any tangible visual final artwork, an unlimited, irrevocable copyright assignment to CALTRANS of the final artwork, and waiver of moral rights under California Civil Code § 987 (the California Art Preservation Act) and 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”) of the final artwork.

0. AGENCY acknowledges that any submittal to the CALTRANS’ Transportation Art Proposal process includes restrictions on the type of work that can be located on California State right—of— way.

Assumption of Risk and Indemnification Regarding Exposure to Environmental Health Hazards in addition to, and not a limitation of, AGENCY’s indemnification obligations contained elsewhere in this Agreement, AGENCY hereby assumes all risks of the consequences of exposure of AGENCY’s employees, agents, Subcontractors, Subcontractors’ employees, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, to any and all environmental health hazards, local and othen/vise, in connection with the performance of this Agreement. Such hazards include, but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to infectious agents and/or pathogens of any type, kind or origin. AGENCY also agrees to take all appropriate safety precautions to prevent any such exposure to AGENCY’s employees, agents, Subcontractors, Subcontractors’ employees, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement. AGENCY also agrees to indemnify and hold harmless CALTRANS, the State of California, and each and all of their officers, agents and employees, from any and all Claims and/or losses accruing or resulting from such exposure. Except as provided by law, AGENCY also agrees that the provisions of this paragraph shall apply regardless of the existence or degree of negligence or fault on the part of CALTRANS, the State of California, and/or any of their officers, agents and/or employees.

Mandatory Organic Waste Recycling
It is understood and agreed that pursuant to Public Resources Code Sections 42649.8 et seq, if AGENCY or its subcontractor generates two (2) cubic yards or more of organic waste or commercial solid waste per week, AGENCY or its subcontractor shall arrange for organic waste or commercial waste recycling services that separate/source organic waste for organic waste

34. 35.

36. 37.

38. 39.

City of Victorville
Agreement Number O8—CCEP—05
AMS ADV ID:0826000100
Project Number: CCEP—5380(045)

recycling. AGENCY shall provide proof of compliance, i.e. organic waste recycling services or commercial waste recycling services that separate/source organic waste recycling, upon request from CALTRANS District Partnership Liaison
Project Close Out/Closeout Report
a. AGENCY will provide a final close out report to the CALTRANS District Partnership Liaison no later than November 30, 2027.

CALTRANS reserves the right to inspect the project location prior to approving the final invoice and Closeout report.
b. CALTRANS reserves the right to withhold final payment to AGENCY pending receipt and approval of the final closeout report by the CALTRANS District Partnership Liaison.

0. Payments shall be forfeit if invoices are submitted after November 30, 2027.

ADA Compliance
All entities that provide electronic or information technology or related services that will be posted online by CALTRANS must be in compliance with Government Code Sections 7405 and 11135 and the Web Content Accessibility Guidelines (WCAG) 2.0 or subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success. All entities wiil respond to and resolve any complaints/deficiencies regarding accessibility brought to their attention.

Prevaiiing Wages and Labor Code Compliance
AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for any public works or maintenance contracts and subcontracts executed for the AGENCY’s work on or for the Project.

In the event of any inconsistency between the provisions which constitute this RGA, the following order of precedence shall apply:

I. This Restricted Grant Agreement (as amended);
II. The CALTRANS Local Grant Program Guidelines;
|||. Approved indirect Cost Rate (if applicable);
IV. Approved Grant Application (as amended); and
V. AGENCY Resolution.

Survival
AGENCY’s representations, the indemnification provisions in paragraph 21, intellectual property provisions in paragraphs 30, 31, 32, and 33, and all other provisions which by their inherent Character establish ongoing obligations shall remain in full force and effect, regardless of any expiration and/or termination of this RGA.

Sanctions
No agreements under this RGA shall be made with individuals and/or entities that are determined to be a target of sanctions by the State of California while such sanctions are in City of Victorville
Agreement Number 08~CCEP—05
AMS ADV ID:O8260001OO
Project Number: CCEP—5380(045)

effect.

Section IV
Attachments:

The following attachments are incorporated into and are made a part of this RGA by this reference and attached hereto.
l. Clean CA Community Cleanup and Employment Pathway (CCEP) Grant Program Guidelines
H. Approved Indirect Cost Rate (N/A)
HI. Approved Grant Application and Amendment(s) to Grant Application (if applicable) IV. AGENCY Resolution
City of Victorville
Agreement Number OB-CCEP—OS
AMS ADV |D:O8260001OO
Project Number: CCEP—5380(045)

In Witness Whereof, the parties hereto have executed this RGA on the day and year first herein above written:

AGENCY NAME
City of Victorville

By:

Printed Name:

Keith C. Metzler
Title:

City Manager

Date:

CALTRANS DISTRICT PARTNERSHIP LIAISON

CLEAN CALIFORNIA PROGRAM

By:

Printed Name:

Brandy Ybarra
Title:

Analyst H

Date:

CALIFORNIA DEPARTMENT OF TRANSPORTATION

CLEAN CALIFORNIA PROGRAM

By:

Printed Name:

Walter Yu
Title:

Clean California Program Director

Date:

Attachment I
Clecm CA Pragmm
Summer"2025
E SfifiU?
Q:3

PROGRAM GUIDELINES

Confenfs
InTroducfion ............................................................................................................................................... 2 District Porfnerships .................................................................................................................................. 3 Proposals .................................................................................................................................................... 4 Objectives .............................................................................................................................................. 4 Evaluation Cri’rerio ............................................................................................................................... 4 Application Submissions ..................................................................................................................... 6 Ou’rreoch and Partnership .................................................................................................................... 6 Selection and No’rificofion .................................................................................................................... 7 Schedule .................................................................................................................................................... 8 Funding Mechanism ............................................................................................................................... 8 Matching Funds / In-Kind ConTribufions ............................................................................................ 9 Funding Disbursement .......................................................................................................................... 10 Performance Me’rrics ............................................................................................................................ 10 Clean CA Roles/Responsibilifies ........................................................................................................ 11 District Roles ............................................................................................................................................. 12 Grom‘ Recipient Responsibilities ......................................................................................................... 14 lhTroducTiOh
The CommuniTy Cleanup cmd EmpioymehT Poihwoy (CCEP) Groh’r Program is o sighoTure ihiTioTive under The Clean California Program, odminisTered by The California DeporTmehT of TronsporToTion (ColTrons). This groh’r program is designed To supporT IiTTer obo’remehi and public space beou’rifico’rion eTTorTs on locally owned public righT—of— way while creoTihg workforce developmehT opporTuniTies for individuals facing barriers To employment
Through compeTiTive grams, The program provides funding To local agencies (including federally recognized Tribal governmehTs) To COhdUCT TorgeTed liTTer Cleanup and groffiTi removoi ocTiviTies, complemehTed by educo’rionol 0nd engogemenT efforTs ThoT fosTer commUhiTy pride and IOhg—Term moihTehOhce. The program places sTrong emphasis on serving disodVOhToged and underserved commUhiTies (OS idehTified ih SecTiOh 4.1 of grcmT applicoTiOh TemploTe) and encourages loco! commiTmehT Through porTicipoTiOh in The Clean Coiifomio CommuniTy desighOTiOh pledge‘.

A core componehT of This program is The creOTiOh of employmeh’r pQThwoys Through porTherships wiTh workforce developmehT orgonizofions or use of exisTihg employmehT developmehT deporTmehTs. These por’merships wili conned jusTice— impoc’red individuals, Those experiencing homelessness, QT—risk youTh, cmd oThers wiTh meaningful job Training and paid Tronsi’rionol employmehT opporTUhiTies focused on IiTTer oboTemehT, londscopihg, Grid environmehToi sTewordship.

Program Objectives
. Lifter and GraffiTi AboTemenT: SupporT susToihed IiTTer cleanup and grcn‘fiTi removal on local righT—of—woy.
. Workforce Development: CreoTe TransiTionoi employmehT and Training opporTUhiTies for vulnerable populaTions eiTher Through por’rherships wiTh workforce deveiopmehT orgonionions or use of exisTihg employmehT developmehT deporTmehTs.
. Equity and Inclusion: PrioriTize disodvonioged commUhiTies th supporT poThwoys To commUhiTy self—sufficiehcy.
- Sustainable Community Engagement PromoTe public educoTiOh 0nd OhTi— iiTTerihg campaigns. Take The online Ciecm California CommuniTy desighoTiOh pledge To ensure susToihobiliTy 0nd Iong~Term impocT.

By ihTegrQTihg cleanup, workforce development and commUhiTy engagement The CCEP GramL Program seeks To creoTe cleaner, safer, and more equiTobie public spaces ThroughouT California.
‘ hTTps://cieohco.com/desiqnofion/
Eligible EnTiTies
For The purposes of The CCEP GronT Program, eligible ehTiTies will be defined as:
. Local Governments — CiTies, COUhTies, and special disTricTs responsible for commUhiTy services and moihTehOhce.
. TransiT Agencies — Public TronsporToTion agencies wiTh jurisdicTiOh over fociiiTies or righT—oT—woy ThoT ihTersecT wiTh cleanup needs.
. Tribal Governments — Federally recognized Tribes.
. JoinT Applications — PGrTherships among The above enTiTies, including collaboro’rions wiTh communiTy—bosed orgonionions, workforce developmehT boards, educaTionol ihsTiTuTiOhs, or local nonprofiTs, are encouraged and eligible.

Eligible Expenses
Eligibie expenses may include, bUT ore hoT iimiTed To:
. Staff Time: Loco! agency sTon Time direchy reioTed To proposal delivery is eligible.

This includes sToff Time for developing and adminisTerihg conTroCTs, program management and coordihoTiOh wiTh commUhiTy—bosed organioniOhs. . Travel CosTs: Reasonable and necessary Trovei cosTs ThoT ore direchy reloTed To proposal implemehToTiOh (e.g., siTe visiTs, sTokeholder engagement workforce coordihoTion) ore eiigibie.
. Materials and Supplies: Tools, equipment sofeTy gear, and cieohup supplies needed for communiTy cleanup ocTiviTies.
. Workforce DevelopmenT Costs: Troihihg, cerTificoTiOh, sTipehds, or wages direCle Tied To workforce deveiopmemL opporTuniTies for program porTicipohTs. . Public OuTreach and Education: CosTs reioTed To promoTihg Cleanup evehTs, workforce opporTuniTies, and commUhiTy engagement
CQITTOhs DisTriCT PorTherships
The ColTrons disTricTs possess ih—depTh knowledge of The local COhTeXT 0nd unique Choilehges, making Them invoiuobie enablers To supporT grohT oppiiCOhTs ih proposal idehTificoTiOh, developmehT, 0nd implemehToTiOh processes. They are encouraged To fosTer sTrong porTherships wiTh iocoi agencies To ensure seamless coordihoTiOh and efficiehT proposal delivery. By leveraging Their experTise 0nd coiioboroTihg Closely wiTh sTokehoiders, disTriCTs ccm supporT local agencies in effecTively address Challenges reloTed To wosTe monogemehT, groffiTi, th QesTheTic appeal in urban areas, UiTimoTeiy beouTifyihg public spaces wiThih Their disTricTs.

Proposals
ObjeCTives
The grohT proposal is The foundeTion for securing funding under The CCEP GrOhT Program. The proposal musT demonsTroTe how The oppliconT will use grcmT funding To meeT The program’s core objecTives Through locally led, commUthy—drlveh efforTs.

Proposals should clearly orTiculoTe The public beneflT of The proposed ochviTies, porTiculorly in disodvonToged or underserved commUhiTles.

AppllcehTs ore expecTed To:
. ldehTify liTTer oboTemehT and ngleTi removal needs in specific areas of loco! righT-oT—woy.
. DeToll o pth Torworkforce developmehT, including porTherships wlTh workforce orgonionlons ond sTroTegles for engaging vulnerable populoTions. . CommiT To commUhiTy engagemehT sTraTegies Ohd edUCClTthCll ouTrchh ThQT promoTe long—Term cleanliness and Civic pride.
. DemOhsTroTe olignmenT wlTh The Clean California CommUthy desighoTTOh pledge. The pledge is hoT required To apply for or receive funding. . Provide Cl susTolhoble approach To moihTolnlhg The public: space improvemehTs achieved Through The grahT.

Each proposal musT be comprehensive, feasible, and resulTs-driven, ensuring ThoT awarded funding leads To measurable environmehTol, social, and economic impocTs in The oppllcohT's communily.

EvoluoTion CriTerio
AppllcoTiOhs will be submiTTed by local agencies To Their respechve ColTrth disTricT coordlhoTors, Then evoluoTed and scored compeTlTively by The Clean CA Program based on The crlTerlo lisTed below. Applicafions ThoT score hlghes’r across These coTegories will be priorlTized for funding.

1. Community Need and lmpacT (15 poinTs)
. DemonsTroTes 0 clear need for llTTer oboTemehT ond groleTl removal, including informoTTOh such OS descripTlon of The hisTory of The area, prior efforTs To address The issues and how This grcmT will make a difference.
. IdenTifies underserved or disodvon’roged areas where The proposal will be implemehTed.
. OUTTines benefiTs To public heoITh, sofeTy, environmehTol quoliTy, and communiTy oesTheTics.

2. Workforce DevelopmenT STraTegy (15 points)
. Includes 0 deToiTed plan for engaging and employing vulnerable popUIoTiOhs. . EsToblishes porTherships wiTh workforce developmehT organioniOhs (e.g., BCOE Back 2 Work, CenTer for EmploymehT OpporTuniTies (CEO), Chrysalis or similar) or leverage exisTihg employmenT deperTmehTs.
. Provides evidence of TronsiTionol employmehT (OS measured by porTicipOhTs who are able To find long—Term employmehT), Training, and poThwoys To Iong—Term job placement

3. Community Engagement and Education (15 poinTs)
. Describes plans for communiTy inpuT, pubiic educofion, ond volunTeer porTicipoTion.
. CommiTs To youTh educaTion, onTi-IiTTerihg ouTreoch, or (encouraged bUT hoT mondczTory) porTicipoTion in The Clean Colifomio CommuniTy designofion program.

4. Long-Term Sustainability and Maintenance (15 poinTs) . OuTIines o Iong—Term plan To fund The moinTenonce of cieoned 0nd beouTified spaces.
. Includes porTherships, volunTeer programs, or recurring communiTy evenTs in olignmenT wiTh The Clean CA communiTy designaTion pledge. . Describes infrosTrucTure or policy measures To prevenT fuTure TiTTering.

5. Clean California Community DesignaTion Pledge (10 points) . ApplicohT hos Token or plans To Take The Clean California CommuniTy pledge. . DemonsTroTes commiTmenT To meeTihg 0T leosT 10 of The 15 designeTion criTerio.

6. Proposal FeasibiliTy and Readiness (10 poinTs)
. Provides a deToiTed implemenTaTion schedule.
. DemonsTroTes copeCiTy To manage The proposal, including procurement reporfihg, 0nd oversighT.
. MaTching Funds and Leveraged Resources (10 points)
. Describes how moTChihg funds (cash or in—kihd) will supporT end expend proposal ocTiviTies.
. Ensures ThoT moTch COhTribuTions ore oddiTive ond hoT porT oT eszTihg baseline Cleanup operoTions.

8. Disadvantaged or Under-served CommuniTy (10 points)
AppTiCOhTs will be required To Tthude supporTihg documenToTTon (e.g., CGIEthroScreen mop oquuTs, local demographic dQTQ, or IeTTers from communiTy organizeTions) To demOhsTroTe ThoT The proposed projec’r serves 0 disodvonToged or under—served commUhiTy. The following criTerio will be recognized 05 indicoTors of disodvonToged or under—served commUhiTies (see gronT proposoT TempIQTe Tor deToiTs):
. Median Household Income
. ColEnviroScreeh 4.0
. Free or Reduced—Price School Meals
. HeolThy Places Index
. NoTive American Tribal Lands
ApplicoTTOh Submissions
The Clean CA gromT program proposal TemploTe musT be used for submiTTihg The proposal. Ensure ThoT GIT secTions of The TempTQTe ore compleTed comprehensively and provide sufficiehT deToil To supporT The evoluoTion cmd decision-moking process.

Locol agencies, in collaboroTion wiTh disTricTs, compleTe The TemploTe 0nd submiT comprehensive proposoTs.

Each proposal submiTTed Tor consideroTiorT musT include o leTTer of supporT from The ColTrcms disTricT ThOT Ts submiTTing The proposal. The IeTTer of supporT should demonsTroTe The disTriCT's endorsemehT To The proposal. TT will serve (:15 evidence of The disTriCT's colloboroTion th porThership wiTh local agencies, ensuring seomTess coordihoTTOh 0nd efficiehT proposal delivery. The inclusion of The IeTTer will help volidoTe The proposol‘s TeosibiliTy end TosTer confidence in The successful implemenToTion of The proposal.

OuTreoCh end PorThership
DisTricT-Level EngagemenT
. ColTrOhs disTricT sToff will serve 05 on-The—ground liaisons To promoTe The program locally, idehTify high—heed areas, and encourage eligible applicohTs To submiT proposals.
. DisTricT coordiholors will collaboroTe wiTh gronT oppliconTs To build porTherships olighed wiTh The program’s objecTives.

Encouraging Clean California Community Pledges
. As porT of The ouTreoch efforT, CQITTOhs will ocTively promoTe The Clean California CommuniTy desighoTiOh pledge, encouraging opplicohTs To Take The pledge during The grohT opplicoTiOh process.
. The Clean CA Program To provide Technical ossisTOhce OS needed To help commUhiTies UhdersTOhd The benefiTs of desighoTiOh end compleTe The pledge requiremehTs.

Through sTroTegic ouTreoch 0nd sTrong porTherships, ColTrons will ensure ThoT The grOhT program reaches 0 diverse range of commUhiTies and delivers equiToble opporTUhiTies To porTicipoTe in The Clean California mission.

SelecTiOh th NoTiTicoTiOh

1. Proposal Review and Evaluation:
0 Clean CA Program reviews all proposals ogoihsT quoliToTive evoluoTiOh criTerio ouTlihed in The guidelines.
0 Proposals are assessed for alignmehT wiTh wasTe monogemehT, groffiTi miTigoTion, oesTheTics Ohd equiTy objeCTives.

2. Proposal Selection:
0 Clean CA Program selecTs proposals based on evoluoTion resulTs and criTerio alignmehi. High—prioriTy proposals ThoT beheTiT underserved commUhiTies ore prioriTized.

3. Proposal Award Notification:
0 Clean CA Program hoTifies COlTTOhs disTricTs of The seleCTed proposals by email.

DisTricTs inform The corresponding local agencies obouT Their gronT oword.

Debriefs will be provided Upon requesT To oppliconis who were hoT oworded Cl grahT.

Schedule

MilesTone DaTe

Program Launch & Public OUTreoch Begins July 1, 2025

GronT Guidelines Finalized & Published AugusT 15, 2025

Call for Proposals Opens SepTember 15, 2025

Proposal Submission Deadline November 3, 2025
Applicofion Review and Scoring November—December

2025

Award NoTificoTions Issued January 15, 2026

GrohT AgreemehTs ExecuTed February—Morch 2026

Proposal ImplemehTaTTOh Period Begins April 1, 2026
QuorTerly Progress CheCk—Ih (ReporTihg
Due)

April 2026—April 2027

Proposal ImplemehToTTOh Period Ends April 1, 2027
Final ReporTs and CloseouT Due November 1, 2027
Funding Mechanism
The funding mechanism for The CCEP proposois involves o resTricTed grahT ogreemenT (RGA) beTweeh The ColTrohs disTricT 01nd The grOhT recipiehT (local agency, including federally recognized Tribe) which is 0 legal mechanism ThoT ouTlihes The Terms and condiTIons of The financial commiTmehTs for The awarded grcmT funding . IT serves 05 0 formed COhTrocT ThoT esToblishes The roles 0nd responsibiTiTies of each porTy in The CCEP proposal.

The ogreemem‘ includes The following elemehTs:

Proposal Scope: The RGA defines The scope of The proposal, deToilihg The specific improvemehTs Ohd enhancemenTs To be underTokeh wiThih The local righT—oT—woy.

Funding CommiTmehT: TT ouTTines The financial conTribuTions, specifying The o1mour1T ThoT ColTrehs will provide for The proposal and any ih—kihd conTribuTion from The gronT applicant
Timelihe th MilesTones: The agreemenT seTs forTh 0 clear Timeline for proposal development implemenToTion, th compleTion, including key milesTones To be achieved during each phase.

Roles and Responsibilifies: TT ouTIihes The roles and responsibiliTies of The COTTrOhs disTricT and The local agency in The proposol‘s execuTion, ensuring seamless coordihoTion 0nd cooperoTIOh.

Compliance and ReporTing: The RGA may include requiremenTs for compliance wiTh relevonT regUIOTions, reporTing on proposal progress, and any necessary documenToTion 0nd record—keeping.

DispuTe ResoTuTion: Tn The evenT of any dispuTes or disogreemenTs, The RGA moy ouTTine O mechanism for resolving issues beTween The ColTrons disTricT and The local agency.

MoTching Funds / ln—Kind ConTribuTions
The CCEP GronT Program 15 designed To reduce financial barriers for local agencies, nonprofiTs, 0nd communiTy—bosed organionions. As such, no cash moTch requiremenT is imposed on appliconTs. However, oppliconTs are encouraged To idenTify 0nd documenT in—kind conTribuTions 0nd oTher non-sToTe resources ThoT will help maximize The impocT of sToTe funds.

Eligible ln-Kind ConTribuTions may include:

STGTT Time dedicoTed To projeCT planning, implemenToTion, or coordinQTion.

VqunTeer Tobor ossocioTed wiTh Cleanup evenTs, ouTreoch, or communiTy engogemenT.

DonoTed moTeriaTs or equipmenT used direCle in cleanup or beoUTificoTion ocTiviTies.

FociliTies 0nd meeTing space conTribuTed Tor Trainings, workforce ocTiviTies, or projecT planning.

ComplemenTory programs or services provided by porTner agencies or organizafions ThoT direCTTy supporT granT objeCTives.

Program ExpecToTions:

Tn—kind conTribuTions ore noT required To apply for or receive funding.

AppliconTs who provide in—kind supporT should quanTiTy conTribuTions where possible (e.g‘, esTimoTed dollar value of sTon Time, equipmenT, or moTeriols).

In-kind conTribUTions will be considered during proposal evoluoTion (:15 evidence of communiTy commiTmenT, porTnership sTrengTh, 0nd projecT susToinobiliTy.

DocumenTGTion of in—kind conTribUTions should be included in The proposal budgeT norroTive CT The Time of OppIiCOTion 0nd reporTed during proposal implemenToTion.

Funding Disbursemenl
Gram” awards will be issued 05 reimbursable ogreemen’rs, noi lump sum payments. . Reimbursable Bosis: Gronlees will be required To incur 0nd documenl eligible expenses up from. Collrons will lhen reimburse Those expenses upon submission of proper invoices and suppor‘ring documen’rolion.
. invoicing: invoices must include receipls, sloff lime records, or oiher documenlolion demonsiroling lhol expenses are consisleni wilh approved Collrons Division of Local Assistance guidelines/lempla’re (Form LAP 5—A). . Poymen’r Timeline: Reimbursemenis will generally be processed wilhin 45 days of receipl of 0 complete and occuro’re invoice package.
. Advance Poymem‘s: No advance or Upfronl lump sum disbursemenls will be provided under This program.

Performance Melrics
To ensure occoum‘obilily 0nd evoluo’re success, oll gron’rees are required To frock 0nd reporl on key performance me’rrics oligned wilh The program's goals. These melrics will be Tracked by gronlees on lemploles provided by Collrons To help measure The environmen’rol, economic, and social impoc’r of funded oclivi’ries.

Environmental Impact Metrics
. Volume of liller and debris removed (in cubic yards or pounds wilh supporling documenlolion, e.g. weighi/dump lickels 0nd before/of’rer photos) . Square foolege of groffili oboied (before/ofler pholos) . Number of liller cleanup evem‘s conducied (evem‘ oliendonce sheets ond/or evem‘ flyers)
. Number of hord-lo—recycle or bulky iiem colleclion evem‘s held (evenl ofiendonce sheels ond/or evenl flyers)
Workforce Development Metrics
. Number of individuals employed Through workforce programs (wilh supporling documenlo’rion of individuals/crews employed, e.g. payroll logs) Hours of paid work experience and job Troihihg provided (wiTh supporTihg documenToTion of individuals paid and Training provided, e.g. payroll logs) Demographics of workforce porTiCipOhTs (e.g., jusTice—ihvolved, Uhhoused, oT—rlsk youTh)
Number and percenToge of porTiclpohTs securing long—Term employmehT posT— program
Community Engagement Metrics
Number of communi’ry volunTeers engaged (OTTehdonce sheeTs) Number of public ouTreoch evehTs or educaTlon campaigns implemeh’red (evehT flyers / QTTehdohce sheeTs)
Clean California CommuniTy pledge sToTus and progress Toward meeTihg desighoTion criTerio '
Number of commUhiTy porlherships esToblished (e.g., schools, businesses, nonprofils)
Sustainability and Maintenance Metrics
Number of cmTi—IiTTer infrosTrucTure elemenTs lhsTolled (e.g., bins, signage wiTh supporTihg documem‘o’rlon, e.g. before/ofTer phoTos)
Planned frequency of cleanup cmd molh’rehonce ocTiviTies posT—grohT implemehToTion
Plan for ongoing commUthy sTewordshlp 0nd long-Term llTTer prevehTTOh procTices posT—grohl implemehToTion
GronTees will submiT quorTerly progress reporTs and 0 final close—OUT reporT CT The end of The lmplemenlolion period. These reporTs will summarize accomplishmehTs, challenges, lessons learned, and include supporTihg documen’ro‘rion such 05 phoTogrOphs, volunTeer logs, and workforce doTo.

Clean CA Roles/Responsibllilles
Program Monogemenl: Responsible for overall program monogemenT th coordihoTTOh of CCEP proposals sTQTewlde. Ensure ThoT proposals oligh wiTh The ColSTA objecTives Oh ClimOTe OCTIOh 0nd meeT The program‘s guidelines and prioriTies.
. Proposal SelecTion: SelecT proposals based on focTors such 05 recognizing underserved commUhiTies, high IiTTer areas known challenges for wasTe management groffiTi, and lock of oesTheTic appeal in urbanized disTricTs and local agencies which align wiTh CCEP Program objecTives.
. Proposal Oversight Provide oversighT and guidance ThroughouT The proposal lifecycle. Review proposals, assess Their feosibiTiTy cmd olignmenT wiTh program objecTives, and ensure ThoT The proposals adhere To The guidelines and Timelines. . Technical AssisTOhce: Provide Technical ossisTohce To gronT appliconTs end recipiehTs during The proposal planning and TmplemenToTion phases. Provide experTise and supporT in areas such OS groffiTi eboTemehT, employmehT pOThwoys, IiTTer oboTemehT, beeuTificoTion, , 0nd climoTe ocTion. . BudgeT MehogemehT: Responsible for overseeing The ollocoTion end monogemehT of funds for CCEP proposals. Ensure ThoT budgeTory requiremehTs ore meT th ThoT funds are opproprioTeTy ollocoTed To prioriTize high—visibiliTy proposals wiTh on urgency To be delivered wiThin Their respecTive disTricTs. . MoniTorihg th EvoTuoTion: MOhiTor proposal progress, Track milesTOhes, Ohd evoluoTe The effecTivehess of ImplemehTed enhancemehTs. Assess The impoCT of CCEP proposals on improving wosTe monogemeh’r procTices, reducing groffiTi, and enhancing The oesTheTic appeal of local oreos .
- QuorTerly ReporTihg Ohd DocumehToTion: MoihToin occuroTe records of proposal ocTiviTies, including proposals, RGAS, progress reporTs, and proposal ouTcomes.

Prepare periodic reporTs To communicoTe proposal sToTus, ochievemenTs, and challenges To ColTrons leadership.

DisTricT Roles
Partnership Identification
o STokeholder Engagement Engage wiTh Tocol sTokehoners, such as CTTy officials, local agency represenToTives, commUhiTy orgohTZOTIOhs, and advocacy groups, To fosTer porTherships cmd colloborofions.

ProiecT Management and Oversight
. ProjecT TmpiemenToTion: MoniTor 0nd fociliToTe The implemenToTion of proposals according To The defined scope of work, schedule, and milesTOhes. o Communicofion 0nd CoordihOTTOh: MoihToih regular communicoTIOh end coordihoTiOh wiTh perTher organionions To address any issues, provide guidance, and Track progress.
. Performance EvoluoTion: ConducT periodic evoluofions To assess projecT performance, idehTify any necessary odjusTmenTs, and ensure adherence To objecTives 0nd quoliTy sTondords.

ReporTinq and DocumenTaTion
. Progress UpdoTes: MoihToin reguior communicofion wiTh The Clean CA Program on projecT sToTus, ochievemenTs, Challenges, and any odjusTmehTs mode To The scope of work or schedule.
. DocumenToTion ReTehTion: Ensure proper documenToTion of all ogreemenTS, communicaTion records, projecT plans, and reporTs Tor record—keepihg 0nd fUTure reference.
. Performance MoniTorihg: MoniTor The progress and performance of projecTs To ensure The ollocoTed funds are being effeCTively UTiTized. . ReporTing: Require regular reporTihg from IocoT/TrOhsiT agencies on The implemenToTion 0nd ouTcomes of The funded projecTs, including progress updoTes Ond evoluofion resulTs.
. DOTO ColTeCTTOh: CoordihoTe wiTh porThers To collecT reTeVOhT projeCT doTo, meTrics, and deliverables.

Invoice Verification (Reimbursement)
0 Ensure Compliance wiTh RGA: Confirm ThoT submiTTed invoices align wiTh The Terms and COhdiTiOhs ouTlined in The RGA.
. VolidaTe Eligible Expenditures: Review COSTS To ensure They are allowable under program guidelines, e.g., TiTTer oboTemehT, beouTificoTion, end employmehT poThwoy ocTivTTies.
. Confirm CompleTion of Work: Verify ThoT The work claimed in The invoice has been compIeTed (:15 described, including siTe visiTs or phoTogrophic documenToTion if required.
. Check SupporTing DocumenToTion: Ensure ThoT all required backup moTerials (e.g., receist, TimesheeTs, conTrocTor invoices) are included and occuroTe. . MoniTor ProjecT Progress: Track milesTones and deliverables To confirm ThoT The projeCT is on schedule and consisTehT wiTh The approved scope. . CoordinaTe wiTh Local Agencies: CommunicoTe wiTh gronTees To resolve discrepancies, requesT missing documehTGTion, or clarify unclear charges.

Approve for Reimbursement: Once verified, inform The Clean Colifomio Program To proceed wiTh poymenT processing by CQITrOhs AccounTihg.

Report and Escalate issues: Flog ony non—complionce, Ineligible cosTs, or incompleTe work for furTher review cmd poTenTiol correcTive ocTion.

ProiecT Close-ouf VerificaTion
Review Final Deliverables: Confirm ThoT OH projecT componehTs were compIeTed as ouTIihed in The original gronT scope 0nd ogreemenT.

Verify DocumenTaTion Accuracy: Ensure The closeouT reporT includes compleTe Ohd occuroTe records, e.g. before/OTTer phoTos, receist, payroll logs, and performance meTrics.

Confirm Use of Funds: Check ThoT 0H expendiTures oligh wiTh approved budgeT coTegories and Clean CA eligibiliTy requiremehTs.

Assess Community Impact EvoluoTe wheTher The projecT meT iTs sToTed goals (e.g., IiTTer reducTion, beauTificaTion, job creoTion) and delivered measurable benefiTs.

STakeholder EnqaqemenT
CommuniTy OUTreoch: Engage wiTh local communiTies To provide UpdoTes Oh projeCT progress, goTher feedback, cmd address any concerns or inquiries reloTed To The urbanized TronsiT projecTs.

Public Awareness: PromoTe The projecTs and Their benefiTs To raise public awareness of Their benefiTs, climoTe ocTion goals, and improvemehTs ih ocTive TronsporToTion, micro—mobiTiTy, Ohd TrcmsiT sToTion oesTheTics.

GrOhT RecipiehT ResponsibiliTies
RGA Develogmenf
Scope of Work: ColloboroTe wiTh COITTOhs disTricT coordihoTor To define The scope of work for each proposal, including The specific ocTiviTies, objecTives, and desired ouTcomes.

Schedule and MilesTOhes: Work wiTh COTTrGhs disTricT coordihoTor To esToblish CT comprehensive schedule wiTh reolisTic milesTOhes To ensure compleTIOh of CT“ proposals. The schedule should consider proposal complexiTy, resource OVQiTQbiIITy, Ohd poTehTiol challenges ThQT may arise during implemehToTTOh.

Resource Planning: DeTermihe The necessary resources, including funding, personnel, equipment and moTeriols, required To execuTe The proposals successfully.
. Legal and AdminisTraTive ConsideraTions: Ensure ThaT all RGAs aha cooperaTive agreemehTs comply wiTh CalTrahs legal requiremenTs aha adminisTraTive procedures.

Proposal Manaqemenf and Oversight
. Proposal ImplemehTaTiOh: MoniTor ahd faciliTaTe The implemehTaTTOh of proposals according To The defined scope of work, schedule, and milesTones. o CommunicaTion aha CoordihaTiOh: MaihTaTn regular communicaTion ahd coordinafion wiTh CaTTrahs disTricT coordihaTor To address any issues, provide guidance, and Track progress.
. Performance EvaTuaTion: ConducT periodic evaluaTions To assess proposal performance, idehTiTy any necessary adjusTmehTs, and ensure adherence To abjecTives ahd qualiTy sTahdaras.

ReporTinq and DocumenTaTion
0 Progress UpdaTes: Maih‘raih regular communicaTion wiTh The CaTTrahs disTricT coordihaTor and Clean CA Program on proposal sTaTus, achievemehTs, challenges, and any adjusTmehTs made To The scope of work or schedule. . DocumehTaTiah ReTehTTOh: Ensure proper documehTaTTOh of all agreemehTs, communicaTiah records, proposal plans, and reporTs for record—keepihg aha fUTure reference.
. Performance MahiTorihg: MahiTor The progress and performance of proposals To ensure The allocaTed funds are being efTeCTiver uTilized. o QuarTerly ReporTihg: CompleTe quarTerly reporTihg 0h The implemehTaTTOh and ouTcomes of The funded proposals, including progress UpdaTes and evaluaTion resulTs.
. DaTa CollecTion: ColleCT relevahT proposal daTa, meTrics, and deliverables.

Final Voucherinq and ProiecT Close-ouT
. Submit Final DocumenTaTion: Provide a comprehensive Close-OUT repor’r deTaiTihg compIeTed work, expendiTures, ahd ouTcomes.
. Include Proof of Completion: ATTaCh visual evidence (e.g., before/aTTer phoTos), Tihal deliverables, and any required cerTiTicaTions Ta demonsTraTe projecT compTeTTOh. . Provide Financial Reconciliafion: SubmiT a final invoice wiTh iTemizea cosTs ahd supporTihg documenTaTion To reconcile ToTal grahT expehdITures.

Address Scope and Budget Alignment: Confirm ThoT 0H ocTiviTies ond cosTs align wiTh The approved projeCT scope and budgeT in The RGA.

Respond To CalTrans Requests: Be prepared To clarify, revise, or supplemehT The reporT if requesTed by ColTrons DisTricT CoordinoTors.

SubmiT Final Voucher Request: Package The CTose—OUT reporT wiTh The final poymenT requesT for review and approval by ColTrons.

Stakeholder Engagement
CommuniTy OUTreoch: Engage wiTh loco! commUhiTies To provide UpdoTes 0h proposal progress, goTher feedback, and address any concerns or inquiries reToTed To The urbanized CCEP proposals.

Public Awareness: PromoTe The proposals and Their beheTiTs To raise public:
awareness of Their benefiTs, ClimoTe ocTion goals, and improvemehTs Th groffiTi QboTemehT, employmehT pGThwoys, TiTTer oboTemehT , and local area oesTheTics. lh oddiTion, oppIiCQhTs are encouraged To include:

Community education campaigns ThoT highlighT The impocTs OT IiTTer, encourage behavior change, and promoTe responsible wosTe disposal.

Engagement strategies such 05 school porTherships, voIUhTeer evenTs, and youTh Training ThoT build IOhg—Term sTewordship.

ColloboraTion wiTh local businesses To reduce TiTTer 0T The source (e.g., convenience sTores, fosT food ouTleTs, or TronsiT hubs).

Attachment II
(N/A)
Attachment III
Clean CA Program
Community Cleanup and Employment Pathway (CCEP) Grant Proposal I. PROJECT DESCRIPTION

CALTRANS PROJECT TITLE AGENC NAME AGENCY ?HONE EMAIL ADDRESS

DISTRICT CONTACT NUMBER
NAME
District 8 Old Town I City of William 7605955- [email protected] I Victorvme I VictorviIIe Lomos 5282
I Beautification
‘ and Workforce I
‘ Empowerment
I Initiative I Edward 760-955- eamdya©vic~forvillecqgov

Amajya _ 5280

3.2 PROJECT DESCRIPTION
In SIIIICIIOII5: DG‘SCI’ICG IIIC} I11I‘C3I3C15‘edprojed, InCIIIC Ing key OCIIVIIIGS and CILI’ICOFIIQS, In CII'Z’C me If IIIE’ projeCI Includes {300-500 WOI'CIS):
a COIIII’TIUHIIy-IEPO' IIIIeI Cleanup CICIIVIIIES
e EI‘I’IpIOyITICPIII C1I' workforce IroIning ODDOI’IUHII‘IE‘S <5 ICICCII pQI‘II‘IGISI IIps WIIII IOCOI organIanIons nonprafifs, or pUbIIC: agencies (I Cleanup <11 pubIIc: IICIIIIS Of- way or pubIIC 5pc
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Page I of 27

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1.4 MAP (Attachment A)
Inshucflons: Inciude any relevant project location maps, and ossociofed data maps.

1.5 COST - Suggested Amount: 55030010 $200,000
Instructions: Provide a detailed cost estimate for - ach activity below . nd submit with Attachment E.

Would applicant accept partial

‘y
Activity Esfimated COS? funding for this activity?
Planning / Outreach $ 5,000.00 .125
Project Implementation -~- Empioymem (based on D Yes
historic: number of litter crews/sfoff) $ 15600000 NO
Project Implementation ~ Cleanup (based on [:1 Yes
historic: quantities of litter collection) $ 6025000 [Z] NO Y
Matching Funds m leind Contribution $ 20,000.00 NE:

E] Yes Other (Workforce Development) $ 78,750.00 8] N0
Y

TOTAL $ 320,000.00 % Ne;

1.6 SCHEDULE
Nole: Ptojecl implementation should be completed by April 1, 2027 and final repofis/close-ouf completed by October 31, 2027.

Milestone Sfon‘ Date End Date
Planning & Community Engagemem‘ Begins March 2026 May 2026 Hiring/Trolning Program Launch April 2026 June 2026
Cleanup Activities Begin July 2026 March 2027
Projecl Complellon (By April l, 2027) Aprill, 2027
Projecl Close—oul {By Oclober Bl, 2027) Oclober 31, 2027

1.7 KNOWN CONCERNS OR RISKS
Known environmenlal concerns or risks Known righl‘of‘woy concerns or risks E] No D No
[E Yes Yes

lnslruclions:

Please llsl any olher Kl‘mwn llskg l’hol cauid lll‘l{,>OCl lhis project from being dellvered or} scf’ledule budgcal and scope (300—500 welds}.

Encompmenl oclivlly or illegal dumping recurrence may require multiple Cleanup operolions over the same OleG wilhin a short lime frame These recurring conditions can strain bolh resources and scheduling, parliculorly in higlmlrofflc corridors or areas with limited access. To mlllgole these challengest lhe Clly will coordlnole closely with Code Enforcement sloff lo identify emerging encampmenl siles early and lo priorilize cleanups slrolegicallyl Ongoing case management by Symbo Cemer and oulreoch engogemenl will also help ensure lhol individuals impacted by encampment resolutions are Offered immediale access lo sheller and supporlive services, reducing The likelihood of re~encompmenl.

Weather or seasonal impacts, such as extreme heal, wind, or rain, con llmil volunteer participation and delay field operolions, These condilions may also influence the safely and productivity of Cleanup activilies. To address lhis. the City will employ conlihgency scheduling and flexible deploymenl slralegies lo ensure conlihully of work, while moinloining safely prolocols for sloff 0nd volunleers. Cleanup llmellnes will be adjusted OS needed lo align wilh favorable weather windows.

Transitional workforce por’liclpohls, including Those enrolled lhlough partner programs, may require flexible schedulmg, oddillonol supervision, Ol’ wraparound supporl lo accommodole lronsporlollon barriers; childcare needs“ or heollh—reloled considerations. Coordination with Symbo Cenler will ensure portlciponls receive supporlive case management job coaching, and consislem communicolion lo susloih engagememl and maximize workforce retention.

Through proaclive coordination. adoptive scheduling. and continued porlhership belween City deporlmenls and community providers lhe projecl will maintain conslslenl Cleanup progress, support workforce developmenl, and ensure that encampment resolulions are paired wilh compossionole service connecllons thl contribule lo longlerm community stability and Cleanliness.

2 EVALUATEON CRlTERlA ALEGNMENT
axwwiij. 1 .
lnalrucflom:

Describe how the project Gddreages Hie li‘Jllowing goals (include nwrols’ve mde.’ 905257 seclion. 500700 wads}:
a Lifier Abalemenl;
{lf’JEESC/‘lbe file fype, 5553/52, 53nd locafion of Cleanup 590005;.) :6 Job Crealion & Empioymenf Pathways:
{Explain haw flies: piojecl grovldes direcl ermtiloymenl, W’orkr’ayrce ?roliilrig. (Lil‘ld/Qi 5:52:69r pall‘iway supper? for uride/employed or UI’KTI’EI'SGIVGCI individuals.) :2 Communify Engagemenf 8. Farmership:
{ [35:55:1'il353 how local communily groups. r35>r'il:>l'5:>fils, cma‘J/or workforce 5300/ 5.15 53162 engaged in ,rgn‘ojecl design Or implema“:lalian.)
. Susfainabilify:
l Jescribs: Cli’ly Slliilféffg
@mploynieril. Imigkemi rr'ialnlemtmce plans.)
’ *3 f5); SUSl‘Ulflll’lg O ulctgorries beycmcjl I’m? grczr‘il felll’lw 551 ifiai’merslilm. (?or'ilinlmcii‘

Litter Abatement
Focused on Old Town alleyways 0nd righl‘of—ways. the project will remove 5m eslin‘laled 180 tons Of liller and debris and Obole approximolely 30,000 sq. ll. of graffiti. Enhanced wosle bins and signage will reduce fume liller accumulolion.

Job Creation 8. Employment Pathways
Through Symbo Cenler. up l0 l5 Wellness Center residents will earn slipends. receive training in sonilolimn and public works, and gain cerlllicmlior‘is for long—lerm employment. The Cily's partnership creoles Ci bridge between licmelessness services and susloinable employment.

Community Engagement & Partnership
The project will engage the public. local nonprofits. local businesses. and schools lhi'ough Cleanup Day porlicipolion and education campaigns. Outreach materials will promote lhe Clean California Community pledge and cmli—liller behavior,
Sustainability
Susloinobillly will be achieved through:
c Ongoing Cleanup lnleglallon within Cily operclions and workforce programs. . Recurring Comn‘lunily Cleanup Days and continued workforce engagement at ll'ie Wellness Camel

3 COMMUNITY ENGAGEMENT
,ifl'C‘cMMU’N'iTY EWGAGSNITIQEE. ’ '

Instructions {309500 wordy:
8 Identify i'TOW (:emrmmity input shaped the proposat,
e £i>escnbe ptermed engagement during tmptemerttatioh.
. Attach Public Ei‘igasitemeht Flam {Attaci’imeht 8},
Community input has been central to shaping the the City‘s Old Town revitotizotiort efforts. Over the past several years, the City has received ongoing feedback from residents/ business owners; and service providers through Old Town Revitalization meetihga City Council public comment, and Community Cleanup Day events. The recurring themes have been the need for cteeher otleywoys, increased removal of graffiti, improved lighting and tohdscopihg, and more opportunities for residents especially those experiencing homelessness, to participate in maintaining their community.

The City 0130 hosts reguior engagement sessions at the Victorvitte Wellness Center Campus, where clients provide feedback on facility operations, outreach efforts, and workforce needs. These discussions helped shape this proposat’s focus on pairing litter abatement with transitional employment and training. Many Wetlness Centei residents expressed 0 desire to contribute to the beautification of the very city that is helping them rebuild stability. Their input led directly to the creation of the Symbcz Center workforce component, ensuring the project benefits both the physical environn’ieht and the lives of participants.

Planned Engagement During Implementation
Te Public Meetings and Stakeholder Updates
The City wit! continue to host old town revitalization meetings and take back cmy suggestiohst pa
Wellness Center Client Forums
Bi~Monthty tomms with Wellness Center participants wit! be used to discuss job performance, safety; and personal development Feedback will guide future cleanup routes, training topics/ and workforce supports.

3. Volunteer Participation and Outreach
The project will leverage the City‘s wetl-estoblished Community Cteonup Day events, hetd each April and October and managed by the Environmentot Programs Division. These events typically attract 600 volunteers citywide, including civic; groups, schools, and tomities,

4. Ongoing Education and Communication
The City wilt attempt to implement at least one onti~litter campaigns using ttyers or social media. These efforts wilt hightight progress toward the Clean Cotitemio Community Ptedge, invite Sponsorships, and encourage residents to “Actopt~o~3treet" or join volunteer crews.

5. Feedback and Evaluation
Volunteer attendance sheets and digital surveys will be collected Often each cleanup OT outreach event to measure satisfaction, track engagement Cihd document lessons learned for quorterty reporting

4 UNDERSERVED or HISTORICALLY EXCLUDED COMMUNiTTES

44.1 ANAHSIS'
Is the project located in on underserved or What was the basis for determining if any part of project is

b. CeiEnviroScreen 4.0
T c. [:1 Free or ReducedF’rice Scheoi Meeis
! Ci. [:1 Healthy Pieces index i e. [:1 Native American Tribal Lends t f. [B Other: CDBG Census Tract

4.2 BENEFITS IO UNDERSERVED or HISTORICAL“ EXCLUDED COMMUNITY ir‘isstmctiengr i;i>es<:ribe how the pioject wilt benefit i..ih<‘:i’59tserved er hisioriceiiy exciuded <::;>mmur‘ziiies Through {3500ij0 words):
a J of; <;ti<::cess
es Cieoriei, Safer ??TIEE‘TS O! ggmtjmcr Spaces
as increased CIVIC pride and stewardship
o Centiecti‘on t0 pubiic reseumes arid services
historically excluded community? , located in or benefits on historically exciuded community:
8 Yes i (only check <3 box if in or partially in en historically excluded E] No i community)
D partially iocoted in on underserved community } Ci. Median Househoid income i
The Old Town Victorviiie Beautification and Workforce Empowerment Initiative directly benefits one Of the City‘s most historically excluded and econon’iicoily disadvantaged areas. Census and environmental date demonstrate that Old Town Victorviile T‘OflkS below county and state averages in household income, empioyment and community health indicators, quoiitying it under the CeiEnviroScreen 4.0 end Heeithy Pieces Index criteria tor disadvantaged communities. The project combines cleanup employment, and civic engagement to improve both physical conditions and quality of iife for loco! residents.

Job Access and Economic Opportunity
Old Town Victorviiie experiences chronic undei’empioymeht and high (CITES oi homelessness. Through this initiative, the Ciiy will partner with Symbe Center] operator of the City‘s T70-bed Wellness Center Campus, to provide TO local residents with paid workforce development opportunities focused on beautification, sanitation, and erwironmentol i'hoihtehonce. POT’TTCTDOT'TTS—HTOI’TY Of whom are unhoused or justiceinvoived—wiii earn stipends averaging $5,250 for approximately 300 hours of irensitionei employment while gaining valuable skiiis, job readiness training, 0in certifications.

Hemeiessness Solutions will work with Symbe staff to mentor participants, track progress, and provide referrals to iong—term employment OT vocational programs. At ieest 40% of participants are expected to transition into sustained employment pathways Qr TUiihei training within six months of completion. By connecting residents with tea! WQTk experience and wages, the progion’i provides CT pathway out of poverty end into the local iobor market. advancihg equity and economic mobility.

Cleaner, Safer Streets and Public Spaces
The project iorgetg Old Tewr‘i‘s most visibly impacted corridors, Oiieywoys; end right—oiways, areas effected by illegal dumping, encampment debrisi and vandalism. Crews wiii remove cm estimated T80 tons of litter and debris and abate roughly 30,000 squme feet of graffiti, transforming deteriorated bieckg inte cieerier, safer spaces for pedestrians; families, and businesses.

Civic Pride and Community Stewardship
The City‘s Cemmuniiy Cieehup Day held every April and October, engages 600—900 volunteers orihuoily. reflecting strong Civic pride. This project wiii support one of these events with the remaining being completed with support from City or sponsors with Ciddiiiens to Oid Townspeciiic Cleanup days.

5 LETTER OF SUPPORT

5.1 1mmorsuspom

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6 ADDITIONAL ATTACHMENTS
. 6.1 SUPPLEMENTAL MATERlALS ‘
11‘1fgfr'ucfions —- Attach any applicabfe docturrzems as foHc‘1ws:
11 Afiachmenf A: Projecf / {361161 Maps
6 Afiochmenf B: 1’16‘1116‘ Engagemem Picm {
i
.1 Ah‘ochmenf C:f;%:><'15f1161 S1163Ff’1ofos
- Afiachmeni 0:16, 1615, 01861101516111
- Ah‘achmenfE: (615181630kdowr1ok’ [3'51111'161163
6':16 W11 6 x136:r1163 V‘CZngO-Fy 1'6" "
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Prepared by: "
n.

1/3 ‘1 1 , , ,1 1 ‘ _ , 1 1;, 6
wmidm meafg k Dbfe
Homelessness oluiions Monaget
City Of Victorville

Approvoi Recommended by:

District Clean CA Grant Coordinator Date

Approved by:

Clean California Program Director D018

Par?I.2cMx”)
9 Of 27

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Attachment B
Public Engagement Plan
City of Victorvilte
Project Title Old Town Victomlle Beautification and Workforce Empowerment Initiative Clean California Community Cteanup and Employment Pathway (CCEP) Grant Proposal Purpose
This Pubtic Engagement Plan outlines how the City of Victorvitie will invotve residents. community organizations business owners and participants from the Victorvitte Wellness Center in at! stages of the project. from planning through imptementation and evaluation Engagement will promote transparency. community pride, and tongwterm stewardship of Old Town public spaces.

Engagement Objectives
«3 Ensure that project priorities reflect community input and local needs. a Build civic pride and ownership through volunteer participation and education. . Foster ongoing communication among residents. nonprofits, and City departments, e Strengthen cottaboratmh between City staff and the Wellness Center workforce participants. ‘ Sustain community stewardship of Old Town beyond the grant term.

Stakeholder Groups
6 Old Town residents and business owners
c Vtctorville Wellness Center participants and staff
. Locai nonprofits (Symba Center)
6 Ctty of Victorvitle Departments: Homelessness Solutions, Pubtic Works, Environmentat Programs» and Code Enforcement
e Caltrans District 8 Clean CA staff
Engagement Activities and Schedule
Activity Description Frequency/ Lead / Responsible
Timelihe Party
Public Outreach & Press releases, Ongoing City Public
Notificatton flyers. and 5003! Information Office/
media updates Environmental
announcing Programs
cleanup events. job
opportunities and
progress
milestones
Old Town Open forums to Annually Devetopmeht
Community share project department
Meetings updates collect
feedback: and
refine Cieanup
routes
Wellness Center Monthly meetings Monthty Symba Center / Client Forums with workforce Homelessness
participants to Solutions
evaluate work
progress. gather
input and identify
traihmg or support
needs,
{309613 of 27
Community
Cleanup Day
Events
Team Leader
Program
Education & Anti—
Litter Campaigns
Stakeholder
Surveys &
Evaluation
Caltrans
Coordination
Meetings
Cliywlde volunteer
events held In April
and October Old
Town will serve as
a primary cleanup
zone,
Recruitment and
training of adult
volunteer leaders to
comdinate crews,
distribute supplies.
and collect event
feedback forms
Distribution of
informational
materials.
classroom
presentations and
signage promoting
civic pride.
recycling, and litter
prevention.

Collection of
feedback following
events to assess
satisfaction and
gather
improvement ideas
Regular
coordination with
District 8 Clean CA
staff to share
metrics, photos
andlessons
learned,
Documentation and Reporting
Attendance sheets volunteer logs and photos will document participation. Event summaries and survey results will be included in quarterly progress reports and the final close—out report Meeting notes and feedback from Wellness Center clients and residents will guide future cleanup and beautification priorities Long~Term Stewardship
After the grant term the City will continue regular Old Town maintenance through its Public Works and Homeless Engagement Teams. The Public Works Division will sustain bi—annual Cleanup Days and volunteer coordination
TWECE per yeai
Prior to each
Cleanup Day
One campaign per
year
After each major
event
Quarterly
Paige M of 27
Public Works
Divisiori
Public Works
Division
Public Works and
PIO
Homelessness
Solutions Division
Homelessness
Solutions or Code/
Caltrans District
Coordinator

Attachment C

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Attachment D
Data: HJUSR‘ECIZE
To:

WEE’c-ar YLL Cleafi California ?mgram Dixecmr
Diwsmn of Mainéemrme
Cahromia @upar‘tmen: 0r Transportatmn
Subject: Letter a: Support » Clean CA {Ecrnmurmy Cleanup: and Empluywent Patm-mya {CCEPk {3mm Program
OLd Tcwxn Vicm wine seamifiicatim and kaforcze Empowefmant Initiative City 0? Vfcxorwfie
Dean: Mr. “w;
As the District 08 Cigar] Califumia Cummunaty Cleanup and Empluymant Pathways {CCEPD Grant Coordinator. éam pLaasa-d to pm-Jida ahia latter {3f support far the abu‘u‘e-mferencad grant proposal flubmitted ’5‘)‘ City of Vinmwilée
The dismct mg reviewed and apnrmred the complare gm m applicataon package. xnctudéng the meiect scouer budget, and implen‘uerxtmion mam €1er confirms mm the: pr'c:pt;sa<i amiwtzeg arr:
cunséamnz wifih the guals and obgacziws 0% the Céean Catifmnia ngram —— sgecificafly:
- Advancing fitter abatement and community cieanup un lasal rigm-uf-way; . Supporting workfnrce develnpment and amgfioyment parhways far vulnerable or under— Eeerved pnwimiona; and
- Fostering sxwtainable mmnmmty engagemem arm 18ml ownership of {whim SFEIECSS‘ The district encmrses Cay of thor‘viile‘s progomL amt: recczmmends :: move fcrward for consgéuratmn under the CC EP Gram Prugmm. Tm: prams: mégns mm dmmct awnings [G 021% um cleaniinass. safaty. and beautification :3! public spaces and reflects strong collabmatiun between Caltrans and Encaé partnara.

Shnuid the prnjem be 3515mm for funding. lwiLl mntinue m cmrdmate mosely with me applifiant to ensure Succegsful umlamemmion m accorcfiance with program guideliaes and aerfmmance matrics.

Sincerely.
.vigum-ozf‘ .;
Brand}? YEarra
Dislric: 08 Clean Cakfomua CCEF‘ Gran: Camrainator
California: Separtman: uf Eransportatmn

cc: Joe Safiis, District Deputy Skating Mainta nanc-a
Anthem: Lian. {Acting} District Deputy Direcmr. Planning 8. iucsl Assistance K&rry Mmgan, Clean California Pragram Manager
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Afiachmem E

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Attachment IV
(Resolution No. 26-047 - Pending Approval)
Resolution No. 26~O47
PASSED, APPROVED, AND ADOPTED this 19th day of MAY 2026.

Elizabeth‘fiecerra, Mayor
Attest:
//Lt=~;x A {UL/ City 95W
5‘
Approved as to form:
/City Attorney
|, JENNIFER THOMPSON, City Clerk of the City of Victorvitle and ex—officio Clerk to the City Council of said City, do hereby certify that the foregoing is a true and correct copy of Resolution No. 26—047 which was adopted at a regular meeting held on the 19th day of MAY 2026, by the following roll call vote, to wit:

AYES: Mayor Becerra, Council Member Harriman, Council Member Gaudin, Council Member Irving, and Council Member Mora
NOES: None
ABSENT: None
ABSTAIN: None
[Z ?W% Item Number: 14
City Council I Board of Directors
Written Communications
Meeting of: May 19, 2026
Submitted By:

Alex Jauregui, City Planner
Subiect:

Community Cleanup and Employment Pathway Grant - Agreement with the California Department of Transportation for the City of Victorville’s Old Town Beautification and Workforce Empowerment Initiative
Recommendation:

That the Honorable City Council:
(1)Adopt Resolution No. 26—047 accepting Community Cleanup and Employment Pathway (CCEP) Grant funding in the amount of $300,000.00 to support a City Old Town Beautification and Workforce Empowerment Initiative focusing on litter abatement and public space beautification within the public right-of—way, while creating workforce development opportunities for Wellness Center Clients facing barriers to employment;
(2) Authorize the City Manager or his designee to finalize all documents needed to execute the CCEP contract and administer the overall project; (3) Authorize the City Manager or his designee to make any necessary amendments to the contract as deemed necessary by the California Department of Transportation (Caltrans) or the City Attorney; and
(4) Adopt Resolution No. 26—048 amending the annual budget for fiscal year 2025— 2026 to reflect an additional appropriation in the amount of $300,000.00.

Fiscal lmQact:

The proposed action will result in increased revenue of $300,000.00 in the City's annual budget for fiscal year 2025—2026 to support a City Old Town Beautification and Workforce Empowerment Initiative focused on litter abatement and public space beautification, while also creating workforce development opportunities. To administer the grant, the City's Homelessness Solutions staff will oversee its administration and implementation. A required $20,000 match will be addressed through a combination of in-klnd contributions, including bed—nlght costs at the Wellness Center for the 15 program participants as well as administrative support provided by the City’s Homelessness Solutions staff, which are eligible contributions to satisfy the match requirement.

The following budget table provides a summary of the revenue and expenditure accounts

related to this item.

Account Code Account Description Amount 270753;:3211183-20596 CCEP Grant $300,000,00 2707iglgéiiigge'50596 CCEP Grant — Contract Services $130,750.00 2707figj<§ei<23li1tlge§0596 CCEP Grant Program - Supplies $53,848-76 2707iglgei21i1tSSe—f0596 CCEP Grant Program — Full Time Wages $96,607-18 2705(ngijgjgu230596 CCEP Grant Program — Fringe $12,532-57 270563;:333330596 CCEP Grant Program — Payroll Tax $626149 Strategic Plan Goal:

The subject funding opportunity is strongly aligned with multiple goals and strategies outlined in the City’s 2023—2026 Strategic Plan and will directly support the City’s ongoing efforts in community and economic development, communication and outreach, homeless reduction, and organizational effectiveness and sustainability. Specifically, the proposal addresses the following goals:
. Goal C — Community and Economic Development — The funding will be used to support several key strategies of the noted Goal focused on enhancing and revitalizing the Old Town area including:
0 Strategy 2: Advance the Old Town fagade improvement program and secure sustainable funding for continued implementation.
0 Strategy 3: Complete the 7th Street Old Town streetscape project to improve the visual appeal and functionality of the corridor.
0 Strategy 7: Attract new businesses while supporting the retention and growth of existing businesses within the community.
. Goal D — Reduce Homelessness — The funding expenditures as proposed will advance the City’s efforts to reduce homelessness through strengthened coordination, expanded service delivery, and workforce development by implementing the following strategies:
0 Strategy 3: Expand and enhance the City’s homelessness outreach network to more effectively engage individuals experiencing homelessness and connect them to services.
0 Strategy 5: Strengthen collaboration with the County and regional partners to identify new funding opportunities and expand partnerships for homelessness services.
0 Goal F — Communication and Outreach - This supports activation of public spaces, fosters community pride, and encourages resident engagement given its proposed use to enhance public spaces within the Old Town area, as supported by the noted strategy below.
0 Strategy 3: Explore and implement opportunities to enhance or introduce new community events and activities.
in summary, the proposed funding opportunity represents a strategic investment that advances the City’s core priorities across community and economic development, homelessness reduction, and communication and outreach. By supporting revitalization efforts in Old Town, strengthening coordinated homelessness responses, enhancing community engagement, and fostering a resilient and collaborative workforce, this funding will deliver both immediate and long—term benefits to the community. Acceptance of these funds will position the City to further implement its 2023—2026 Strategic Plan in a comprehensive, coordinated, and impactful manner.

Background:

Grant History/Purgose
The Community Cleanup and Employment Pathway (CCEP) Grant Program is an initiative under the Clean California Program, administered by the California Department of Transportation (Caltrans). The program is designed to support litter abatement and public space beautification efforts along locally owned public rights-of—way, while simultaneously creating meaningful workforce development opportunities for individuals facing barriers to employment. Through a competitive grant process, CCEP provides funding to eligible locai agencies, including federally recognized tribal governments, to implement targeted litter removal, graffiti abatement, and corridor enhancement activities.

These efforts are complemented by community education and engagement strategies that foster civic pride and support Iong-term maintenance. The program places a strong emphasis on investing in disadvantaged and underserved communities and encourages jurisdictions to demonstrate local commitment through participation in the Ciean California Community designation pledge.

A central component of the CCEP program is the development of employment pathways through partnerships with workforce development organizations and/or existing employment services. These partnerships are intended to connect justice-involved individuals, persons experiencing homelessness, at-risk youth, and other vulnerable populations with job training and paid transitional employment opportunities focused on environmental stewardship, landscaping, and public space/public maintenance.

City Proposal
The City actively pursued this funding opportunity following the release of the call for proposals by Caltrans on September 15, 2025, and subsequently submitted its initial application for the Old Town Beautification and Workforce Empowerment Initiative (OTBW) on October 24, 2025.

On January 12, 2026, Caltrans notified applicants of an opportunity to expand previously submitted proposals by up to 50 percent to support additional high—impact work, contingent upon demonstrated capacity and the ability to meet program timeiines and requirements. In response, the City submitted a revised scope of work and updated budget on January 14, 2026, to maximize the potential impact of the program locally.

On February 19, 2026, the City received a preliminary notification indicating that it had been selected for award funding for the Old Town Beautification and Workforce Empowerment Initiative, pending the Governor’s official announcement.

Following this notification, City staff initiated preparation of the Restricted Grant Agreement packet on March 17, 2026, for processing with Caltrans, and the City Attorney’s Office was engaged to review the agreement. The grant agreement is now before the City Council for consideration and approval.

Acceptance of this funding will enable the City to further enhance its efforts to maintain Clean, safe, and attractive public spaces while advancing workforce development initiatives that provide meaningful employment pathways for residents facing significant barriers to employment.

Discussion:

Progosed Grant Uses
The recommended action builds upon the progress being made in Old Town and at the Victorville Wellness Center, by providing additional resources to Old Town and strengthening workforce development efforts and promoting independence and job readiness among residents experiencing homelessness within the City of Victorville.

Through this grant, the City of Victorville will receive a total award of $300,000.00 to support a comprehensive, service-integrated approach to workforce development and community beautification.

Of the total $300,000.00 award, distribution of these funds is proposed as follows:
. $115,401.24 is allocated to program staff time to support City personnel involved in the Old Town Beautification and Workforce Empowerment Initiative. . $53,848.76 is designated for program supplies, equipment, materials, and tools necessary for successful program implementation.
o $130,750.00 will fund contracted workforce development services, to be provided by the Wellness Center operator, focused on preparing Wellness Center Clients for Iong-term employment and self—sufficiency. .

As proposed, workforce development programming will include structured job readiness services such as resume development, interview preparation, and mock interviews, including opportunities for participants to engage in simulated interview panels.

Participants will also receive job training and systems navigation support, including enrollment in interactivejob readiness training, as well as instruction in timekeeping, task management, and workplace expectations. The program will further incorporate environmental education and soft skills development, including education on litter reduction and sustainability (supported by environmental staff), and provide communication training necessary for public engagement.

In addition, the program emphasizes hands-on experience through environmental cleanliness activities at the Wellness Center, participation in local cleanup events, and other beautification efforts in Old Town Victorville. Participants will also engage in broader citywide efforts, including coordination and participation in October 2026 and April 2027 City Cleanup Days. An outreach component may extend services into downtown encampment areas, connecting unsheltered individuals to resources while promoting environmental awareness and community stewardship.

With this additional $300,000.00 in funding, the City will continue to enhance the Old Town area while advancing workforce development opportunities for individuals experiencing homelessness. This investment leverages expanded resources to support both community revitalization and the ongoing operations of the Wellness Center.

Grant Reguirements
Upon approval and acceptance of the grant, the period of performance for this funding shall commence no earlier than April 15, 2026, contingent upon written authorization from California Department of Transportation and the City’s receipt of the Notice to Proceed under the Reimbursable Grant Agreement (RGA). All reimbursable project activities must be completed no later than July 30, 2027.

Project Closeout activities and final invoicing to California Department of Transportation must be submitted no later than November 30, 2027. Any work performed after July 30, 2027, shall be ineligible for reimbursement, and payment shall be forfeited for any invoices submitted after November 30, 2027. Notwithstanding the foregoing, the California Department of Transportation may reimburse the City for actual project closeout costs incurred through November 30, 2027, provided that such costs do not exceed five percent (5%) of the total grant award.

The required $20,000 match will be satisfied through a combination of in-kind contributions, including bed—night costs at the Wellness Center for the 15 program participants, as well as administrative support provided by the City’s Homelessness Solutions staff.

Given the City’s established role as an administrator over Wellness Center operations and the City staffing, including all necessary personnel required to fulfill this grant project, staff does not anticipate any challenges in fully expending the awarded funds within the required timeframe or meeting the match requirement. Guided by the Citywide Strategic Plan, the City remains committed to beautifying Old Town, addressing homelessness, and increasing workforce development opportunities through coordinated, results—driven efforts while continuing to leverage external funding sources to reduce reliance on local funds.

Staff Recommendation
In alignment with the City’s Strategic Plan goals and the City’s continued collaboration with Caltrans, staff recommends that the Honorable City Council adopt Resolution Nos. 26-047 and 26—048, amending the Fiscal Year 2025-2026 budget and authorizing the City Manager to formally accept the $300,000.00 in available CCEP funding. Staff further recommends authorizing the City Manager to make any necessary amendments to the contract as deemed necessary by San Bernardino County or the City Attorney.

Staff remains available for any questions or comments you may have.

Pregared By:

William Lamas, Homelessness Solutions Manager
Attachments: A. City Council Resolution No. 26-047 — City/County CCEP Agreement
B. City Council Resolution No. 26—048 — Budget Amendment