ACTION MINUTES OF THE CITY COUNCIL
CITY OF VILLA PARK, CALIFORNIA
August 23, 2022
Regular Meeting
GENERAL SESSION
6:30 p.m. - City Council Chambers
CALL TO ORDER / ROLL CALL - Mayor Zimmerman called the General Session to order at 6:32 p.m.
COUNCILMEMBERS
PRESENT: Collacott, Miles, Pitts, Rossini, and Zimmerman ABSENT: None
INVOCATION/DEDICATION
Mayor Zimmerman led an invocation encouraging residents to their best to each other.
PLEDGE OF ALLEGIANCE TO THE FLAG - The Pledge of Allegiance was led by City Attorney Todd Liftin.
City Attorney Liftin reported the City has received information yesterday about potential future litigation and requested the City Council add a Closed Session item to the end of the City Council meeting for discussion.
A motion was made by Councilmember Pitts, seconded by Councilmember Miles, and approved by the following 4/5ths vote, to add a Closed Session item pursuant to Government Code 54956.9(d)2, significant exposure to litigation against the City.
AYES: Collacott, Miles, Pitts, Rossini, and Zimmerman
NOES: None
ABSENT: None
ABSTAIN: None
PRESENTATIONS / ANNOUNCEMENTS / COUNCIL MEETING REPORTS Villa Park Distinguished Citizen
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August 23, 2022 Villa Park City Council Meeting Minutes
Mayor Zimmerman recognized Dr. Eric Sense of Villa Park Chiropractic as a Distinguished Citizen and provided highlights of his professional career. He reported Dr.
Sense joined the Villa Park Rotary in 2013 and provided highlights of his service to the community.
Mayor Zimmerman recognized Bill Baker as a Distinguished Citizen and noted he has been a resident since 1979. He noted Mr. Baker's home is one of the best decorated in Christmas lights every year. He provided highlights of his professional career and his service to the community.
Orange County Supervisor Don Wagner recognized Mr. Baker as a Distinguished Citizen on behalf of Orange County.
• Fire Prevention Proclamation
Mayor Zimmerman presented the Fire Prevention Proclamation and advised Fire Prevention week would be observed the week of October 9 - 15, 2022 with the theme being "Fire Won't Wait, Plan Your Escape"
• Orange Unified Public Schools Foundation
Anne Truex, Vice President of the Orange Unified Public Schools Foundation (OUPSF), provided a brief overview of the foundation's mission to support public education and students. She noted OUPSF would be working this year to raise funds to support the Visual and Performing Arts (VAPA) programs, student mental health, student enrichment programs, along with teacher and school grants. She encouraged residents and the City Council to continue to support OUPSF.
• Orange County Sheriff's Department
Orange County Sheriff's Department (OCSD) Captain Gary Knutson provided a brief overview of cyber safety and encouraged residents to instill safe cyber practices with children from an early age. He encouraged residents to monitor children's online activities, set digital boundaries, and methods to educate themselves about cyber security.
Captain Knutson reported the total number of calls for service in July was 259, including a grand theft on Windsor Drive, four petty theft incidents, three residential burglaries, a stolen vehicle, two vandalism, and one report of trespassing. He noted there have been increased calls for service regarding the homeless in neighborhoods. He reported one verbal domestic violence incident and one narcotics violation that occurred.
August 23, 2022 Villa Park City Council Meeting Minutes
Captain Knutson reported one drunk driving, four traffic collisions, three parking citations, 12 traffic citations issued by the patrol deputy, and 20 traffic citations issued by enhanced traffic enforcement.
• Orange County Fire Authority
Orange County Fire Authority (OCFA) Chief Anthony Espinosa reported that OCFA has responded to 80 incidents since the last meeting. He thanked Councilmember Rossini for approving air conditioning replacement at Fire Station 23.
Chief Espinosa that September is National Disaster Preparedness month and encouraged residents to create a family disaster plan. He encouraged residents to register with Alert OC at https://alertoc.com to keep informed of any local emergencies.
He also encouraged residents to consider participating in the Community Emergency Response Team (CERT) program to train for basic disaster response. He reminded residents that during the Northridge Earthquake emergency resources were committed within five minutes and the CERT is a critical component of being prepared at home. He advised emergency kits should include enough water and food for 7 to 10 days including pets.
• Councilmember meeting attendance reports:
• Orange County Mosquito & Vector Control District
• Councilmember Miles reported 12 West Nile human infections with none being in Orange County, and 12 flea-borne typhus cases. • She reported a scheduled Larvicide and Adulticide spray from truck- mounted devices will be conducted in the area tonight 2:30 a.m. to 5:00 a.m. and tomorrow from 2:30 a.m. to 5:30 a.m.
• She reported there is a new inspector for the area and noted she has been very responsive.
• She reported Orange County Mosquito & Vector Control District recommended increasing the Assessment District by $.80 for each household to fund the Sterile Insect Technique (SIT) for a mosquito suppression program and provided a brief overview of the process. • Orange County Sanitation District
Mayor Zimmerman reported attendance at the July 27th meeting He reported OCSAN has 8 internal combustion generators at the Central Generation Power facility that generate energy and provided a brief overview of the process. He noted a contract was awarded to overhaul the engines.
He reported Memorandums of Understanding (MOU) were approved for the Supervisory and Professional Management Group and the Orange County Employees Association and cover the period from July 1, 2022 through June 30, 2025.
• He reported the Public Affairs Strategic Plan was approved and helps the public stay connected with OCSAN.
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Orange County Fire Authority
Mayor Pro Tem Rossini reported attending the July 28th General Session meeting.
• He reported the replacement of the aging helicopter fleet was discussed, noted it would be at the cost $25 million, but feels it is beneficial for the community. He noted the weight rating of hospital landing and obstacles to those landing pads were overlooked. He advised staff will be working with those entities to resolve those issues.
• He advised the OCFA will be meeting again on August 25'h and encouraged residents to attend.
• Oran COunterer Alie Board. • Councilmember Pitts reported no meeting was held. • Orange Unified School District City Schools Committee Mayor Zimmerman reported no meeting was held.
• Law Enforcement Advisory
• Mayor Pro Tem Rossini reported no meeting was held.
• Mayor Zimmerman inquired if the CERT program can be offered in Villa Park. Mayor Pro Tem Rossini advised the CERT program never got off the ground but believes it would be great for the community.
He hopes to have the CERT program discussed at a future meeting of the Law Enforcement Advisory.
• Villa Park Community Services Foundation
• Councilmember Miles reported attendance at a meeting on July 27'.
She reported the Santa Tour will be on December 3r° which will also be the date of Winter Wonderland. She reported the Dry Land Boat Parade will be held on December 11th
• She reported the Villa Park City Council Candidate Forum will take place on October 5th for prospective candidates and a candidate form is now available.
• She reported the Volunteer Appreciation Party will be held on October 23rd.
She reported the logo is getting a facelift and noted CSF does not need City Council approval to change their logo.
• Housing Legislative Committee
• Councilmember Collacott reported no meeting was held. • Bridges at Kraemer Place Advisory Committee
• Councilmember Miles reported no meeting was held.
Senior Citizens Advisory Committee
• Councilmember Miles reported no meeting was held.
PUBLIC COMMENTS
Mayor Zimmerman reviewed the rules of decorum.
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Mayor Zimmerman opened public comments.
Donna Buxton provided a brief update regarding the school traffic along Serrano Avenue.
She reported the morning drop-off process is off to a great start. She advised the Dodson Way crosswalk was removed before school resumed and noted parents and students are adapting to the change. She advised traffic flow has greatly improved due to the temporary parking restriction implemented on Serrano Avenue and Nichols Avenue. She noted permanent parking restrictions are on this evening's agenda and encouraged the City Council to approve the item.
Ms. Buxton reported the pick-up process has not been as successful due to everyone arriving at the same time for pickup. She reminded the City Council that the traffic study revealed that the Serrano Avenue and Nichols Avenue area was a traffic choke point.
She reported the design phase has been completed for the crosswalk but the project is now wrapped up in a larger project that will not take place until after the school year is over.
Mayor Zimmerman closed public comments.
PUBLIC HEARINGS
1. Waive reading in full of all ordinances and resolutions on the agenda.
City Manager Franks presented a brief staff report.
Mayor Zimmerman opened the public hearing. There being no speakers, the public hearing was closed.
A motion was made by Councilmember Miles, seconded by Mayor Pro Tem Rossini, and approved by the following roll call vote, to waive the reading in full of all ordinances, resolutions, and meeting minutes on the agenda, and direct the City Clerk to read by title AYES: Collacott, Miles, Pitts, Rossini, and Zimmerman
NOES: None
ABSENT: None
ABSTAIN: None
Conditional Use Permit (CUP) 2022-01 - 10101 Center Drive.
L Planning Assistant Justin Urbanski reported the item is for a Conditional Use Permit for 10101 Center Drive which is a one-story single-family dwelling with an attached two-car August 23, 2022 Villa Park City Council Meeting Minutes
garage on a 20,000 square foot lot located in the E-4 zone. He advised the focus of the applications is a detached, 1351 square foot single story accessory to be constructed in the rear yard which will include two garage spaces, a Recreational Vehicle (RV) space, and a small bathroom. He reported the owner is requesting approval to exceed the maximum allowable height for a detached accessory of 15 feet to 19 feet 8 inches, to exceed the maximum allowable height of a garage door from 8 feet to 14 feet, and to allow for 5 garage spaces on the property which is a deviation of 1 garage space from the 4 garage spaces permitted without a CUP.
Planning Assistant Urbanski explained the owner is requesting the CUP because their RV needs substantial clearance and to remove the RV from public view as it is currently parked next to the hope. He reported public hearing notices for the CUP and Variance were posted and mailed to the most current property owners within 300 feet of the subject property ten calendar days before the City Council meeting and was posted in the Orange County Register. He advised the City has received 4 letters in support of the CUP and Variance and has received no letters of opposition. He reported staff recommends approval. He clarified approval of the CUP and denial of the Variance would allow the property owners to construct the proposed garage with the modifications stated in the CUP provided they submit new plans adhering to the required 10-foot side yard and rear setbacks.
City Manager Franks explained the CUP is for the height of the accessory structure and the Variance is for setback adjustments in Item No. 03. He also recommended approval.
Councilmember Miles reported visiting the property and meeting with the property owners. She expressed support for the CUP and noted the backyard is stunning. She thanked the residents for improving the property.
Mayor Zimmerman expressed support for the CUP.
Councilmember Pitts inquired if the structure qualifies as an Accessory Dwelling Unit (ADU). Planning Assistant Urbanski clarified it does not qualify as an ADU as it does not have a kitchen or an address, and would be too tall.
Councilmember Pitts commended the homeowner for beautifying the property. He invited the property owner to speak.
Ismael Orta reported he and his family moved in approximately one year ago and took a lot of time and effort to clean up the property. He noted the CUP and variance are to continue improving the property.
Councilmember Miles noted when she met with the Orta family they only had 1 letter of support but now have 4. She appreciated the Orta family obtaining additional letters of approval which stand as a goodwill gesture.
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Councilmember Collacott inquired if any other RV garages in the city are this high.
Planning Director Ray Pascua believes one other RV garage is approved at this height.
Councilmember Collacott inquired if other garage heights were approved. Planning Director Pascua confirmed others have been approved but could not recall the dimensions.
Councilmember Collacott requested the staff go back and look at RV garage requirements and possibly modify the Zoning Code to have special requirements for RV garages so residents do not have to go through the CUP process.
Planning Director Pascua advised staff can look at amending the Zoning Code but want to encourage residents to build those garages at the rear of the property so they are not as readily visible from the public right of way.
City Manager Franks advised a vote of the City Council would be required to change the Zoning Code. Councilmember Collacott clarified he would like a staff recommendation to return to the City Council in the future for review and adoption.
Mayor Zimmerman inquired if two City Councilmembers need to make the recommendation. City Manager Franks advised this direction does not require two City Councilmembers to make the recommendation.
Mayor Zimmerman opened the public hearing. There being no speakers, the public hearing was closed.
A motion was made by Councilmember Miles, seconded by Councilmember Collacott, to approve Conditional Use Permit 2022-01 at 10101 Center Drive and was approved by the following roll call vote.
AYES: Collacott, Miles, Pitts, Rossini, and Zimmerman
NOES: None
ABSENT: None
ABSTAIN: None
Variance 2022-05 - 10101 Center Drive.
Planning Assistant Urbanski reported the Variance is a request to reduce the minimum required side and rear yard building setbacks from 10 feet to 5 feet. He explained the property is regularly shaped with no onsite easements. He reported staff recommends denial of the variance as staff could not make any findings to support it.
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Mayor Zimmerman inquired if findings are required to legally approve the Variance. City Attorney Liftin advised Variances are a figment of state law and certain requirements must be met usually due to unusual characteristics of the property.
Councilmember Miles requested Planning Assistant Urbanski read the addresses of the letters of support. Planning Assistant Urbanski reported they are from 18221 Winchester Circle, 18232 Windsor Drive, and 18262 Windsor Drive. He explained the first letter of support was from 10121 Center Drive. She explained without the variance it would be very difficult to build the structure and the property owner would have to come forward 5 more feet from what they wanted. She expressed support for property owner rights.
Mayor Zimmerman requested the property owner explain the plans and how they impact the existing residence.
Mayor Zimmerman opened the public hearing.
Bob Thornton, the Applicant, explained the Variance would allow the structure to be further away from the street and avoid an existing roof eave of the residence.
Mayor Zimmerman inquired if the Variance meets the legal conditions for approval. City Attorney Liftin advised this would be up to the City Council but believes if it ever went to court he would be able to defend the decision.
Councilmember Collacott noted the setbacks are fundamental to the City's zoning. He explained the project as proposed reduces the side and rear yard setbacks to 5 feet and includes a very tall structure right next to the adjacent neighbor. He advised he cannot support disregarding the City's Zoning Code for that purpose.
Mayor Pro Tem Rossini noted he was of the same mindset and commended the property owners for all of the work they have done to the property. He advised he cannot support something that the staff does not recommend.
Mayor Zimmerman closed the public hearing.
A motion was made by Councilmember Miles, seconded by Councilmember Miles, to approve the Variance 2022-05 at 10101 Center Drive.
City Manager Franks explained the recommendation was to approve the Variance which is a motion to deny. He advised an alternative motion would need to be made by the City Council to oppose the staff recommendation and support the Variance.
A motion was made by Councilmember Miles, seconded by Councilmember Miles, to approve the alternative motion to oppose the staff recommendation and approve Variance 2022-05 at 10101 Center Drive and was approved by the following vote.
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AYES: Miles, Pitts, and Zimmerman
NOES: Collacott, Rossini
ABSENT: None
ABSTAIN: None
City Attorney Liftin advised a Resolution will be prepared to capture the discussion that was put on the record pertaining to the existing location and configuration of the property.
City Manager Franks advised it will not return to the City Council.
4. Tentative Parcel Map (TPM) No. 2022-148 - 9662 Crestview Circle.
Planning Assistant Urbanski reported the property is a 41,559 square foot property in the E-4 zone consisting of a 4,400 square foot single-family dwelling, a pool, and a gazebo structure. He explained the application is to subdivide the property into two parcels. He advised the first parcel is the existing property at 21,186 square feet and the second property will be assigned an address with future access off Cannon Street with 20,372 square feet in size. He noted both properties would meet all current zoning requirements.
Planning Assistant Urbanski reported the Applicant is requesting the Tentative Parcel Map with the intent of eventually constructing a future single-family dwelling. He advised public notices were mailed out to the most current property owners within 300 feet of the subject property 10 calendar days before the City Council meeting. He advised staff that has received a conceptual plan of Parcel 2 which shows the property would be capable of a future single-family dwelling and would be able to conform to the City's zoning requirements. He noted both parcels would be at least 20,000 square feet in size which is the minimum required for the E-4 zone.
Planning Assistant Urbanski reported staff has not received any letters in support or opposition to date. He advised staff recommends the City Council approve Tentative Parcel Map (TPM) No. 2022-148.
Councilmember Collacott expressed concern about the access on Cannon Street and inquired how access was configured. Planning Assistant Urbanski reported he would have to review the plans for the property but noted the Engineering Department recommended a horseshoe driveway for safety reasons.
Councilmember Miles inquired if the property owner has discussed the subdivision with the neighbors.
Shais Kahn, the property owner, advised he has discussed the subdivision with the neighbors but has not asked for letters of support. He noted they are in support.
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Councilmember Miles inquired about Mr. Kahn's plans for the second lot. Mr. Kahn advised he eventually plans to build a second home. He noted Councilmember Collacott brought up a good point and noted he could grant access to the second property off Crestview Circle but it would require significant grading.
Councilmember Miles noted she supports property owner rights but noted she is uncomfortable supporting something that does not have letters of support.
Councilmember Collacott inquired if property owners are granted the right to split their lots under Senate Bill (SB) 9. City Attorney Liftin advised his understanding is this is a clean TPM split. City Manager Franks advised the property is not being requested as an SB 9 split.
Councilmember Collacott noted the property meets the City's requirement for a 20,000 square foot lot minimum split and advised his only concern is the safety of the access. He would like to see an Engineering study in the future for access. He expressed his support for splitting the lot.
Mayor Zimmerman inquired if the City Council can inquire about lot access in the future or if the property owners have the right once the property is split. City Attorney Liftin advised the City Council could make it a condition of approval of the TPM.
Councilmember Pitts expressed concern about the topography of the property and the lack of engineering studies. Mr. Kahn advised he would need to grade the property and build a 5-foot retaining wall as per Civil Engineer Ryan Walker.
Mayor Zimmerman inquired if Mr. Kahn would consider going to the neighbors to get letters of support given the lack of urgency. Mr. Kahn advised it would not be a hardship.
Councilmember Miles expressed support for continuing the item until Mr. Kahn could obtain letters of support. Mr. Kahn agreed he would do so in good faith as a good neighbor.
Mayor Pro Tem Rossini agreed there is tremendous value in having the parcel divided but expressed concern about the traffic issues. He expressed interest in conducting an engineering study about access from Cannon Street.
City Manager Franks explained that it would be dependent upon the development of the property and not on the lot split itself. He explained Mr. Kahn is simply splitting the lot at this time. He recommended the City Council add that as a condition of approval per City Attorney Liftin's recommendation.
Mayor Pro Tem Rossini expressed support for continuing the item for 30 days to get more buy-in and more light on the subject. City Attorney Liftin explained that part of the traffic August 23, 2022 Villa Park City Council Meeting Minutes
discussion and review would require an easement over one lot to the other lot to traverse to the other street.
Mayor Zimmerman inquired if the lot split would assign an address and utilities to the lot.
City Manager Franks advised that would be part of the development discussion. He noted the first step is to split the lot.
Mr. Kahn reported his neighbor has access to utilities via Crestview Circle that is on his property so he has already granted an easement. Mayor Zimmerman thanked Mr. Kahn for bringing this to the City Council and being amenable.
Councilmember Collacott inquired if approval would be establishing a new E-4 lot with all of the E-4 lot requirements. City Manager Franks confirmed it would still be in the E-4 zone but the lot would be split.
Mayor Zimmerman recommended continuing the item for 30 days. City Manager Franks advised that would be in time for the next City Council meeting.
Councilmember Miles expressed support for obtaining letters of support from the neighbors so Mr. Kahn can show that he has been working with the neighbors the entire time when he brings the property forward for development.
Mayor Zimmerman opened the public hearing. There being no speakers, the public hearing was closed.
City Attorney Liftin requested the City Council provide a formal motion to continue.
Mr. Kahn advised the reason he did not pursue the letters of approval is that it is a form letter and while he would be able to obtain the lot split through SB 9, it would be about perception which he has chosen not to do.
A motion was made by Mayor Zimmerman, seconded by Mayor Pro Tem Rossini, to continue the item to the next meeting of the City Council and was approved by the following vote.
AYES: Collacott, Miles, Pitts, Rossini, and Zimmerman
NOES: None
ABSENT: None
ABSTAIN: None
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CONSENT CALENDAR (ITEMS # 5-12)
Mayor Zimmerman opened the public hearing. There being no speakers, the public hearing was closed.
A motion was made by Councilmember Miles, seconded by Mayor Pro Tem Rossini, and approved by the following roll call vote, to approve the balance of the Consent Calendar.
AYES: Collacott, Miles, Pitts, Rossini, and Zimmerman
NOES: None
ABSENT: None
ABSTAIN: None
5. July's Cash and Investment Transparency.
The City Council received and filed the July Cash and Investment Transparency reports.
6. Request approval of City Council Minutes of June 28, 2022.
The City Council approved the City Council Minutes of June 28, 2022.
7. Request approval of Special City Council Minutes of June 28, 2022.
The City Council approved the Special City Council Minutes of June 28, 2022.
8. Request approval of City Council Minutes of July 26, 2022.
The City Council approved the City Council Minutes of July 26, 2022.
9. Maintenance/Refurbishment in City Hall Offices.
The City Council approved contracts with the following two firms:
1. Elite Restoration in the amount of $15,754.75 for carpeting and repainting
2. Space Office Solutions LLC in the amount of $6,347.45 for partition work
10. Authorization to Purchase two 2023 Chevrolet Bolt EVs from National Auto Fleet Group.
The City Council:
1. Authorized the purchase of two 2023 Chevrolet Bolt EVs from National Auto Fleet Group.
2. Authorized the use of $59,984.68 from the AQMD allocation to fund the expense.
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11. Review of and response to the 2021-2022 Orange County Grand Jury Report titled "Where Have All the CVs Gone?"
The City Council:
1. Reviewed the attached 2021-2022 Orange County Grand Jury report titled "Where Have All the CRVs Gone?"
2. Authorized the Mayor to execute the City Council's response to the Presiding Judge of the Superior Court by the September 28, 2022, deadline.
12. Notice of Completion - Villa Park Knowles Project.
The City Council:
1. Approved the change orders for the "Villa Park Knowles Project;" and
2. Accepted the "Villa Park Knowles Project' from the Contractor, Marina Landscape, Inc.; and
3. Authorized the City Clerk to file and record the notice of completion.
NEW BUSINESS
13. Consideration of Resolution 2022-3558, A Resolution Amending the Master Parking and Traffic Resolution, Reestablishing "Parking Prohibited Areas" on Fitschen Ranch Road and Consideration of the Fitschen Ranch Road Gate.
City Manager Franks reported the item is to address parking and security concerns that have risen along Fitschen Ranch Road from Lincoln Street to Portsmouth Circle. He advised the City has received numerous contacts from residents over the years expressing concern regarding the volume of cars being parked along Fitschen Ranch Road. He advised in May 2013, the City Council adopted Resolution No. 2013-3239 to prohibit overnight parking on Fitschen Ranch Road. He noted parking restrictions were removed after a fence was installed to address parking and safety concerns in the area with the potential to reinstate restrictions if the problem persisted.
City Manager Franks reported staff recommends reestablishing overnight parking restrictions along Fitschen Ranch Road. He explained restrictions would be enforced by the Orange County Sheriff's Department. He noted the restrictions along with the enforcement should solve many of the parking and safety problems in the area. He advised staff does not recommend permanently locking the gate at this time until the impact of recommended parking restrictions and active enforcement can be seen.
Councilmember Pitts inquired about the impact on residents. City Manager Franks advised staff notified residents on Tacoma Circle, Beckley Circle, Helena Circle, and Portsmouth Circle in writing. He noted this is a heated issue with varying opinions on the August 23, 2022 Villa Park City Council Meeting Minutes
matter. He encouraged the City Council to listen to the residents and make their decision accordingly.
Councilmember Miles reported visiting the gate based on reports from residents that it was not working. She advised she witnessed someone simply hopping the fence. She agrees with dealing with the parking first to obtain data and then addressing the gate.
Mayor Zimmerman opened the public hearing.
Anne Ausmus, a resident on Portsmouth Circle, advised she lives close to the gate. She advised there is a construction company on the other side of the gate on Collins and their employees are parking their vehicles on Fitschen Ranch Road. She reported an incident where those same employees were catcalling her daughter who was upset by the incident. She reported there is a problem with trash in the area as well. She expressed support for the parking restrictions and future consideration of permanently closing the gate.
City Manager Franks read emailed comments from Marie Baumann, a resident on Helena Circle, expressing opposition to closing the gate permanently as they use it to access the Collins bus line and the bike trail.
City Manager Franks read emailed comments from James Klebau, a resident on Collins Avenue who opposes the proposed parking restrictions. He advised he does not have street parking and uses the parking on Fitschen Ranch Road when he has company. He reported his friends and family have been harassed by a resident when parking in the area. He encouraged the City Council to provide permit parking after 10:00 p.m. for residents such as himself.
City Manager Franks read emailed comments from Betty Campbell, a resident on Portsmouth Circle, expressed opposition to permanently locking the gate on Collins Avenue as it provides easy access to the Collins bus line and noted several mentally challenged individuals use the bus stop regularly. She noted her husband uses the bus frequently as he can no longer drive and could not make the long walk Erik Grounds, a 20-year resident of Villa Park, advised once the City Council installed the gate, crime has gone down in the area but noted that parking has again become a problem. He expressed support for the parking restrictions but it needs to be handled differently. He would like to see the gate be moved to the middle of the road. He explained there are approximately 100 people affected by Fitschen Ranch Road and the gate worked for about 10 years but the bigger issue is the parking and the trash. He expresses support for the parking restrictions.
Mayor Zimmerman inquired where the gate was originally intended to be built. Mr.
Grounds pointed out the location on the map being displayed.
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Mayor Zimmerman closed public comments.
Councilmember Pitts inquired if the crime has increased in that area.
Ms. Ausmus reported witnessing criminal activity in vehicles parked in the area.
Mr. Grounds commented some folks parking there were living in their cars.
Councilmember Collacott noted that safety is the number one priority for Villa Park residents. He agreed that the location of the gate is incorrect and encourages people to jump over the gate or damage the gate itself. He proposed removing the gate, replacing it with a wall, and giving that land to the adjacent homeowner as private property.
Mayor Zimmerman inquired how the change would impact the bus stop. City Manager Franks advised the bus stop is on Wanda Avenue so there would be no impact. He explained that the parcel was just upgraded due to the work for Villa Park Knowles. He advised the City would have to go through the Surplus Land Act process.
Councilmember Miles recommends the City Council only address the parking restrictions at this time.
Mayor Pro Tem Rossini expressed support for Councilmember Collacott's recommendation to give the land to private homeowners. City Attorney Liftin explained the Surplus Land Act requires the City to go through the Department of Housing and Community Development (HCD) before it can sell or give away the property.
Councilmember Collacott noted making the property private property would help eliminate the problem.
Councilmember Pitts requested that OCSD provide regular reports of crime in that area so the City Council can have data.
City Manager Franks noted the gate is made of wrought iron and has not weathered well.
A motion was made by Councilmember Miles, seconded by Mayor Pro Tem Rossini to approve the parking restrictions as recommended by staff, and was approved by the following roll call vote.
AYES: Collacott, Miles, Pitts, Rossini, and Zimmerman
NOES: None
ABSENT: None
ABSTAIN: None
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14. Consideration of Resolution 2022-3554, A Resolution Amending the Master Parking and Traffic Resolution, Establishing "Limited Parking Zones" on Nichols Avenue and Serrano Avenue, and "Residential Parking Zones" on Colony Grove Lane, Haninger Way, Mark Circle, and Oakwood Circle & Consideration of Parking Prohibited Zones on Serrano Avenue.
Mayor Zimmerman recused himself from the item as he has a property interest in the item.
City Manager Franks advised this item has come up over the last several years on behalf of residents who expressed parking and security concerns in the residential areas surrounding Villa Park High School. He provided a brief overview of the discussion process with the City's Traffic Engineer and impacted residents. He reported Orange Unified School District has been very supportive and also wants students parking on campus and has enough parking to accommodate the students. He advised staff recommends adopting parking prohibited zones on Mark Circle, Oakwood Circle, Colony Grove Lane, Haninger Way, Serrano Avenue, and Nichols Avenue. He advised to accommodate residents, staff recommends residential only parking on Mark Circle, Oakwood Circle, Colony Grove Lane, and Haninger Way. Lastly, he advised staff recommends prohibiting all parking between the hours of 7:00 a.m. and 3:00 p.m. on Serrano Avenue and Nichols Avenue.
City Manager Franks believes this approach would solve the problems in the area and has the support of area residents. He advised some of the signs in place will need to be adjusted due to the change in school hours.
Mayor Pro Tem Rossini opened the public hearing.
City Attorney Liftin advised Mayor Zimmerman to recuse himself from the item as he has an interest due to his real property but noted there is an exception that he can speak as a resident.
Sandy Bass reported the Neighborhood Focus Group met with Dr. Ken Miller, Scott Harvey, Dennis McCuistion, and City Manager Franks to discuss the Villa Park High School students parking on both sides of the street. She noted over the last two years more students have parked on the residential streets which have caused safety issues.
She noted there was an increase in littering as well. She thanked City Manager Franks and the Villa Park High School staff for being eager to meet with the focus group and resolve the issue before school started. She expressed support for adopting the resolution.
Kimberly Young, a resident on Haninger Way, thanked City Manager Franks for addressing the issue expeditiously. She advised the parking issue has increased over the August 23, 2022 Villa Park City Council Meeting Minutes
last several years and was not due to construction but due to the students parking on residential streets instead of buying a parking permit. She noted students who cannot afford a parking permit can work with the school directly. She encouraged the City Council to adopt the resolution
Bethany Nixon, a resident of Oakwood Circle, was surprised to hear that Villa Park High School had adequate parking spaces for students. She encouraged the City Council to adopt the resolution. She expressed support for the red curbs and believes it will improve the situation as well. She noted there have been fights and students smoking pot in the neighborhood.
City Manager Franks confirmed that OUSD will work with students who cannot afford a parking permit. Additionally, he advised Villa Park High school has changed who can leave campus at lunch and that has significantly changed the activity in the town center.
He confirmed that OUSD also wants the student's parking back on campus so they can be monitored and have been actively engaged to help solve the issue.
City Manager Franks read an email from Annmarie Wilson, a resident on Nichols Avenue, who expressed concern that the parking restriction does not cover all of Nichols Avenue and has the possibility of the high school students simply parking further down the road.
City Manager Franks read an email from Julie Smith who expressed concern with the parking restrictions do not include all schools. She encouraged the areas to be marked as a 15-minute loading and unloading zone which is what is happening around the middle school.
City Manager Franks reported he reached out to Ms. Smith for discussion and she replied that the conversation eased her mind that one neighborhood was not getting preferential treatment over another.
Jennifer Gorton, a resident on Haninger Way, expressed opposition to the red restricted parking curbs as it will cause guests to her home to have to park further away as it is a short street.
Chad Zimmerman, a resident at Haninger Way, reported that his son was hit by a vehicle while riding his bike because the parked cars made it impossible to see. He advised that parking is a real safety concern. He noted the problem has developed over time and recognized it was not due to construction at the school. He encouraged the City Council to adopt the resolution.
Carrie Paone, a resident at Mark Circle, reported she sent an email to the City Manager but it was not read. She advised she has pictures of how the street looks during school hours and reported it is very dangerous. She inquired why students were not parking on campus when there is a parking lot. She expressed additional concern regarding the littering.
August 23, 2022 Villa Park City Council Meeting Minutes
Mayor Pro Tem Rossini closed public comments.
Councilmember Miles noted this is a great example of how residents, the City, and OUSD are working together to solve this problem. She explained students have to show valid registration and insurance to obtain a parking pass and some students do not have both.
She advised she spoke with Mr. McCuistion who advised the school will work with students to obtain a parking permit if they have a hardship. She thanked OUSD for changing off-campus lunch policies to help address the issue. She agrees a loading/unloading zones will help eliminate the need for red no-parking curbs.
Councilmember Collacott advised he dealt with school parking issues in his neighborhood off of Serrano Avenue several years ago and at the time looked at other schools throughout OUSD and virtually all the areas have some kind of restricted parking.
Councilmember Miles inquired if City Manager Franks received any letters of opposition.
City Manager Franks advised he received two phone calls in opposition but neither was Villa Park residents.
A motion was made by Councilmember Collacott, seconded by Councilmember Miles to approve and adopt the resolution, and was approved by the following roll call vote.
AYES: Collacott, Miles, Pitts, and Rossini
NOES: None
ABSENT: None
ABSTAIN: Zimmerman
CITY MANAGER REPORT
15. Information from City Manager and/or City Staff.
City Manager Franks reported making an administrative adjustment for the setbacks at 9571 James Circle from 11 feet 3 inches to 10 feet 1 inch for a single-story family addition.
MAYOR AND COUNCILMEMBER MATTERS
16. Re-appointment of Alternate Representative to the Orange County Sanitation District (Requested by Mayor Chad Zimmerman):
Mayor Zimmerman inquired if this item requires a vote or if he can appoint someone.
August 23, 2022 Villa Park City Council Meeting Minutes
City Manager Franks advised it is at the Mayor's prerogative but the City Council does vote on it at the first meeting in January.
Mayor Zimmerman proposed appointing Councilmember Pitts as the Alternate Representative to the Orange County Sanitation District replacing Councilmember Collacott for the remainder of the year.
Councilmember Miles advised this move was to have a succession plan and noted Councilmember Pitts the alternate.
Mayor Zimmerman advised Councilmember Miles's suggestion does not satisfy any of his plans for succession with the idea of putting Councilmember Pitts as an alternate putting him in a position to gain that knowledge. He advised when he took over for Councilmember Collacott the only knowledge that was transferred was the introduction of the Directors.
Mayor Pro Tem Rossini agreed with Councilmember Miles's proposal. Mayor Zimmerman reiterated that all Councilmember Collacott did was introduce him to the Directors and no other information was passed along.
Mayor Pro Tem Rossini offered a substitute motion appointing Councilmember Collacott as primary and Councilmember Pitts as the alternate, seconded by Councilmember Collacott.
Councilmember Pitts offered an additional substitute motion to keep the appointments as they are today, seconded by Councilmember Collacott.
Councilmember Collacott advised there would be another slew of new Directors in January from all of the other cities. He believes a succession plan is unnecessary since OCSAN provides New Director orientation. He advised the next City Council should make the appointment.
Mayor Zimmerman advised there is nothing punitive about this appointment but is designed to ensure that the new appointee gains knowledge along the way.
Councilmember Collacott disagreed and believes this usurps the responsibilities and authority of the next City Council. Mayor Zimmerman disagrees.
City Attorney Liftin clarified the motion on the table was to keep the appointment as they are today.
A motion was made by Mayor Zimmerman, seconded by Councilmember Pitts, and approved by the following roll call vote, to keep the appointments as they are today.
August 23, 2022 Villa Park City Council Meeting Minutes
AYES: Collacott, Miles, Pitts, and Rossini
NOES: Zimmerman
ABSENT: None
ABSTAIN: None
17. Individual Councilmember Information Items.
Councilmember Miles thanked City staff for working with the residents on the parking issues.
Councilmember Pitts called Ms. Pitts to the podium and thanked her and her staff for their hard work cooking for the first responders during the National Night Out.
Mayor Zimmerman noted National Night Out was good this year and thanked everyone who volunteered and participated.
ADJOURNMENT
The meeting was adjourned at 10:20 p.m. to the next regular Council meeting to be held whether in person or via teleconference on Tuesday, September 27, 2022. ha
Chad Zimmerman, Mayor
City of Villa Park
ATTEST: IN
Steve Franks, City Clerk
City of Villa Park
Note: The above minutes are a summary of actions. A DVD recording of this meeting additionally serves as an official record and is available upon request from City Hall.