Any writings or documents provided to a majority of the Villa Park City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 17855 Santiago Boulevard, Villa Park, California during normal business hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. In addition, such writings and documents will be posted on the City’s website at www.villapark.org.
Villa Park City Council Regular Meeting
September 26, 2023 Robbie Pitts, Mayor
5:30 p.m. – Closed Session Vince Rossini, Mayor Pro Tem 6:30 p.m. – General Session Nicol Jones, Councilwoman
Crystal Miles, Councilwoman
Jordan Wu, Councilman
City of Villa Park, 17855 Santiago Boulevard, Villa Park, CA
GENERAL PROTOCOL
The City of Villa Park City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the fourth Tuesday of each month at 6:30 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and supporting documentation is available at 4:00 p.m. on the Friday prior to the Council meeting at the City Clerk’s Office located at City Hall, 17855 Santiago Blvd, Villa Park, during regular business hours, 8:00 a.m. - 5:00 p.m. Monday through Friday, as well as on the City’s Website www.villapark.org.
Any documents received after the agenda packet distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the City’s Website. Information may be obtained by calling the City Clerk’s Office at (714) 998-1500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item before or during consideration by the City Council, and on any other matters under the Council’s jurisdiction.
Applicants making presentations to the Council on agenda items are given sufficient time to address the Council and are also provided an opportunity to address questions from the public. The public is then allowed up to five (5) minutes to speak on that specific agenda item. General public comments are agendized under Public Comments section at the beginning of the 6:30 p.m. Session. WHEN SPEAKING, please face the City Council and state your name and address for the record.
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker’s card located at the entrance to the Council Chambers. Enter the item’s Agenda number on your speaker card and give it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and address for the record. The Mayor will call on you to speak when that Agenda item is considered.
If you would like to provide general or specific input prior to the meeting, please send an email to [email protected] by 3:00pm on Tuesday, September 26, 2023.
Televised Meeting Schedule
City Council meetings are televised live on Spectrum Channel 3 and AT&T U-verse Channel 99 and streamed live and on-demand on the City’s website.
September 26, 2023 City Council Agenda Page 2 of 5
CLOSED SESSION
5:30 p.m. – City Council Chambers
CALL TO ORDER / ROLL CALL
ADJOURN TO CLOSED SESSION TO DISCUSS THE FOLLOWING:
1. Property: APN #372-654-01 – TR 5671-Lot A
City Negotiators: City Manager Franks
Property Negotiators: Mr. Gregory Hellman
Under Negotiation: Price and Terms of Payment
2. Property: APN #372-682-03
City Negotiators: City Manager Franks
Property Negotiators: Mr. Steve Wang & Tuyet Wang
Under Negotiation: Price and Terms of Payment
GENERAL SESSION
6:30 p.m. – City Council Chambers
CALL TO ORDER / ROLL CALL
INVOCATION/DEDICATION
PLEDGE OF ALLEGIANCE TO THE FLAG
PRESENTATIONS / ANNOUNCEMENTS / COUNCIL MEETING REPORTS • Presentation – Distinguished Citizen
• Proclamation – World Alzheimer’s Awareness Month
• Proclamation – Service Club Month
• Orange County Sheriff’s Department
• Orange County Fire Authority
o Proclamation – Fire Prevention Week
PUBLIC COMMENTS
At this time, members of the public may address the Council on any off-agenda items within the subject matter jurisdiction of the Council, provided that NO action may be taken on off-agenda items unless authorized by law. Comments are limited to five minutes per person and thirty minutes for all comments.
September 26, 2023 City Council Agenda Page 3 of 5
PUBLIC HEARINGS
3. Waive reading in full of all ordinances and resolutions on the agenda.
RECOMMENDATION: Motion to waive the reading in full of all ordinances, resolutions and meeting minutes on the agenda, and direct the City Clerk to read by title only.
CONSENT CALENDAR (ITEMS # 4 – 9)
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.
4. August’s Cash and Investment Transparency.
RECOMMENDATION: Receive and file.
5. Request approval of City Council Minutes of August 22, 2023.
RECOMMENDATION: Approve.
6. Consideration of 2024 City Council Meeting Schedule.
RECOMMENDATION: That the City Council approve the schedule of 2024 City Council meetings as stated in this staff report.
7. City Hall Holiday Closures.
RECOMMENDATION: That the City Council approve the observance of the 2023 Christmas Eve and New Year’s Eve municipal holidays and the resulting closure of City Hall on the respective Tuesdays (December 26th and January 2nd) after the Christmas Day and New Year’ Day Monday holidays. Further, direct City staff to immediately post the Holiday Schedule on the City web-site and at City Hall, and to notify City residents electronically via Feeder mailings.
8. Denial of Administrative Charge.
RECOMMENDATION: That the City Council:
1. Deny the administrative charge filed by Ms. Cari McCormick with the California Civil Rights Department, naming as respondents the California Public Employee’s Retirement System, Lake County, and the State of California.
2. Authorize the City Attorney to send the related Notice of Denial of the Claim on behalf of the City of Villa Park.
September 26, 2023 City Council Agenda Page 4 of 5
9. Agreement with Orange County Transportation Authority for Countywide Signal Synchronization Baseline Project.
RECOMMENDATION: That the City Council approve the agreement with Orange County Transportation Authority for the Countywide Signal Synchronization Baseline Project; and authorize the City Manager and City Clerk to execute it on behalf of the City.
NEW BUSINESS
10. Approval of Consultant Contract and Personnel Actions Related to the Provision of Planning Services & Plan Check Services.
RECOMMENDATION: That the City Council:
1. Approve and authorize the Mayor to sign the proposed contract with Sagecrest Planning + Environmental to cover October 1, 2023, through September 30, 2026, with two one-year options for Planning Services & Plan Check Services, with the same scope of work and conditions as the current agreement with the exception of the following:
a. 8-hours/week of a Planning Manager billed at $120/hour with a first year Maximum Obligation of $49,920, and any future annual increases requiring mutual approval from the contractor and City.
b. Plan Check Services billed at $110/hour with a first year Maximum Obligation of $30,000, and any future annual increases requiring mutual approval from the contractor and City.
2. Approve the following personnel actions and related 2023-24 Budget actions:
a. Deletion of the one budgeted 20-hour part-time Intern position effective October 31, 2023.
b. Creation of one 40-hour regular Planning Assistant position in the budget, with existing City authorized benefits, effective October 31, 2023.
11. Third Amendment to Agreement with Rutan & Tucker for Provision of City Attorney Services.
RECOMMENDATION: That the City Council approve the Third Amendment to the Agreement with Rutan & Tucker for Provision of City Attorney Services and authorize the Mayor to execute the proposed amendment.
Any writings or documents provided to a majority of the Villa Park City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 17855 Santiago Boulevard, Villa Park, California during normal business hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. In addition, such writings and documents will be posted on the City’s website at www.villapark.org.
CITY MANAGER REPORT
12. Information from City Manager and/or City Staff.
RECOMMENDATION: That the City Council review the attached log and receive general comments and announcements from the City Manager and staff.
MAYOR AND COUNCILMEMBER MATTERS
13. Individual Councilmember Information Items.
RECOMMENDATION: Receive general comments and announcements from members of the City Council and Councilmember meeting attendance reports for the following:
o Orange County Mosquito &
Vector Control District
o Orange County Sanitation
District
o Orange County Fire Authority
o Orange County Library
Advisory Board
o Orange Unified School District
City Schools Committee
o Law Enforcement Advisory
o Villa Park Community Services
Foundation
o Housing Legislative Committee
o Bridges at Kraemer Place
Advisory Committee
o Senior Citizens Advisory
Committee
ADJOURNMENT
AFFIDAVIT OF POSTING
I, Steve Franks, City Clerk of the City of Villa Park, California, do hereby certify that on the 22nd day of September 2023, I did post a true and correct copy of Said Agenda in the designated area(s) at 10:00 AM:
17855 Santiago Boulevard, Villa Park, California
www.villapark.org
IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of September 2023.
Steve Franks
City Clerk