ACTION MINUTES OF THE CITY COUNCIL
CITY OF VILLA PARK, CALIFORNIA
October 24, 2023
Regular Meeting
GENERAL SESSION
6:30 p.m. - City Council Chambers
CALL TO ORDER / ROLL CALL - Mayor Pitts called the meeting to order at 6:30 p.m.
COUNCILMEMBERS
PRESENT: Jones, Miles, Wu, and Pitts
ABSENT: Rossini
PLEDGE OF ALLEGIANCE TO THE FLAG - The Pledge of Allegiance was led by Councilmember Wu.
PRESENTATIONS / ANNOUNCEMENTS / COUNCIL MEETING REPORTS • Presentation - Distinguished Citizen
Mayor Pitts presided over the recognition of Distinguished Citizen Chad Zimmerman citing his accomplishments both in the public and private sectors, including service on the City Council and various volunteer endeavors, such as Cub Scouts and Indian Princesses, Villa Park Rotary Club, Villa Park Community Services Foundation, and a variety of efforts for local schools.
• Presentation — City of Hope OC
Rachel Mashburn, Director of Pharmacy, City of Hope Orange County, provided a summary presentation of the mission and services provided by the City of Hope. A PowerPoint presentation and video were displayed.
• Villa Park Library
Villa Park Library staff provided a summary of current and upcoming activities and services taking place at the Villa Park Library.
• Orange County Sheriff's Department
Orange County Sheriff's Department (OCSD) Captain AJ Patella provided the monthly law enforcement summary, including calls for service. He provided a brief update on the recent work conducted by Sheriffs Deputies to catch a local burglar. Captain Patella noted there were no traffic collisions during the month, the prescription take-back day will October 24, 2023 Villa Park City Council Meeting Minutes
be held on Saturday, and that Sheriffs investigations will be conducting educational outreach at local businesses.
• Orange County Fire Authority
Orange County Fire Authority (OCFA) Chief Scott Wiedensohler provided the monthly Fire Authority summary, noting 123 units had been dispatched to 44 incidents, with approximately 80% being medical assists. There was a slight increase in remote rescues, referencing calls for mountain bike accidents and hikers. Chief Wiedensohler remarked that the region is heading into fire season, and cited the regular fuel moisture sampling conducted. There has been a slight increase in wildfires, but they were all contained rapidly. He requested the community remain vigilant against wildfire and referred them to the OCFA.org website for wildfire prevention information.
PUBLIC COMMENTS
Michelle and Mike Gonzalez, 18201 Montana Circle, expressed concerns regarding their inability to complete their garage/driveway project, citing problems with the City's permitting process and related negative impacts on their property insurance. He submitted documents for the record.
PUBLIC HEARINGS
1. Waive reading in full of all ordinances and resolutions on the agenda.
The City Manager explained the state law requiring the reading of all ordinances and agendas on the agenda for the benefit of the new members on the dais. He explained this vote waives the legal requirement to read items in full and facilitates meeting efficiency.
Mayor Pitts opened the public hearing and public comments. Seeing none, Mayor Pitts closed public comments and the public hearing.
A motion was made by Councilmember Miles, seconded by Councilmember Jones, to waive the reading in full of all ordinances, resolutions, and meeting minutes on the agenda, and direct the City Clerk to read each by title only.
The motion carried by the following roll call vote:
AYES: Jones, Miles, Wu, and Pitts
NOES: None
ABSENT: Rossini
ABSTAIN: None
Conditional Use Permit (CUP) 2023-03 - 9572 Brynmar Drive.
October 24, 2023 Villa Park City Council Meeting Minutes
Planning Assistant Justin Urbanski provided a staff report on the item as detailed in the public agenda report. (DETAILS OF THIS REPORT WERE INAUDIBLE) Mayor Pitts opened the public hearing and public comments.
Dawn Olsgaard, indicated she was an adjacent neighbor to the subject property and spoke in support of the proposed project.
Seeing none, Mayor Pitts closed public comments and the public hearing.
A motion was made by Councilmember Miles, seconded by Councilmember Jones, to:
1. Find that the project is categorically exempt from the provisions of the California Environmental Quality Control Act (CEQA), per Section 15303, New Construction or Conversion of Small Structures, Class 3; and
2. Approve Conditional Use Permit (CUP) No. 2023-03, subject to the Conditions of Approval provided in Exhibit "A" of Resolution No. 2023-3583.
The motion carried by the following roll call vote:
AYES: Jones, Miles, Wu, and Pitts
NOES: None
ABSENT: Rossini
ABSTAIN: None
CONSENT CALENDAR (ITEMS # 3 - 4)
A motion was made by Councilmember Jones, seconded by Councilmember Miles, to approve the items listed on the Consent Calendar.
The motion carried by the following roll call vote:
AYES: Jones, Miles, Wu, and Pitts
NOES: None
ABSENT: Rossini
ABSTAIN: None
4. September's Cash and Investment Transparency.
The City Council received and filed the report.
5. Request approval of City Council Minutes of September 26, 2023.
The City Council approved the minutes of September 26, 2023.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
CONSIDERATION - None
October 24, 2023 Villa Park City Council Meeting Minutes
NEW BUSINESS
10. Approval of Consultant Contract for Completion of General Plan/Housing Element Update
City Manager Franks provided a staff report on the item as detailed in the public agenda report. City staff recommended City Council approval of the recommendation listed in the agenda report.
Council and staff discussion ensued regarding concerns regarding the "not-to-exceed" amounts related to the proposal, the one-year commitment agreed upon by the parties, the priority need to ensure there is no building without City approval and to get compliance and certification in years two and three, the City's ability to leverage the existing Planning Assistant's time and institutional knowledge toward the project, concerns the State may change rules applicable to this process, and the potential impact of a local initiative ("Project our neighborhood voices"),
Mayor Pitts opened public comments. Seeing none, Mayor Pitts closed public comments.
A motion was made by Councilmember Miles, seconded by Councilmember Wu, to:
Approve and authorize the Mayor to sign the proposed three-year contract with Kimley-Horn for Planning Consultant Services related to the City of Villa Park General Plan Update and 6th Cycle Housing Element Implementation Actions for the amounts and timeframes as follows:
a. Completion of First Priority Tasks as outlined in the attached Proposal to Assist City of Villa Park Housing Element Implementation Actions with a total maximum obligation of $98,420 for November 1, 2023, through June 30, 2024.
Completion of Second Priority Actions and related Supplemental Actions as outlined in the attached Proposal to Assist City of Villa Park Housing Element Implementation Actions with a total two-year maximum obligation of $119,340 for July 1, 2024, through June 30, 2026. Actual amounts for the two fiscal years will be split based upon satisfactory work progress as mutually agreed upon by the City and contractor.
The motion carried by the following roll call vote:
AYES: Jones, Miles, Wu, and Pitts
NOES: None
ABSENT: Rossini
ABSTAIN: None
October 24, 2023 Villa Park City Council Meeting Minutes
6. MAH Engineering, Inc. - Traffic Engineering Services Contract City Manager Franks provided a report summarizing the information detailed in the public agenda report. City staff recommended City Council approval of the recommendation listed in the agenda report.
Mayor Pitts opened public comments. Seeing none, Mayor Pitts closed public comments.
A motion was made by Councilmember Miles, seconded by Councilmember Wu, approve to award the professional services for providing traffic engineering services to MAH Engineering, Inc. in the amount of $20,000.
The motion carried by the following roll call vote:
AYES: Jones, Miles, Wu, and Pitts
NOES: None
ABSENT: Rossini
ABSTAIN: None
CITY MANAGER REPORT
Information from City Manager and/or City Staff.
City Manager Franks provided a report summarizing the information in the publicly noticed agenda report. Items mentioned included progress toward update of the General Plan and related public outreach, the recent License Plate Reader Town Hall meeting and that the date for the second Town Hall is pending, and requesting that residents check the Villa Park Community Services Foundation website for holiday event information Council and staff discussion ensued on the status of the project occurring on Center and Villa Park Road and pedestrian crossings near school sites.
MAYOR AND COUNCILMEMBER MATTERS
8. Individual Councilmember Information Items.
Councilmember meeting attendance reports:
Orange County Mosquito & Vector Control District (Councilmember Miles) Travel-related Dengue cases were reported in Orange County, noting that Dengue was contracted elsewhere and brought back; protocols are being followed
- Villa Park has confirmed positive mosquito samples for West Nile virus; District staff is increasing outreach and laboratory staff is conducting additional trapping and testing. Residents were requested to remain vigilant and eliminate any conditions which may support such mosquito activity.
Orange County Sanitation District (Mayor Pitts)
October 24, 2023 Villa Park City Council Meeting Minutes
- Commented on the significant reinvestment conducted on wastewater and sewage systems in Orange County and the state of the Capital Improvement Plan
- Public is invited to attend the "State of the OC Sanitation District" event on October 27, 11:00 am
Orange County Fire Authority (Mayor Pro Tem Rossini)
No report
Orange County Library Advisory Board (Mayor Pitts)
- No report
Orange Unified School District City Schools Committee (Councilmember Jones) No meeting will be held until November
Reminded the community of the removal of stop signs at Serrano and Nichols Avenues near Cerro Villa School, encouraged all to remain vigilant around the school during the transition period.
- Reminded residents regarding upcoming school holidays in November Law Enforcement Advisory Committee (LEAC) (Mayor Pro Tem Rossini and Councilmember Jones)
- No report
Villa Park Community Services Foundation (Councilmember Wu) Reported on the success of the "Symphony on the go" event and requested a family to consider hosting Marines for Thanksgiving
- Encouraged community participation in the upcoming Halloween and holiday- focused events
Housing Legislative Committee (Councilmember Miles)
- No meeting held
Bridges at Kraemer Place Advisory Committee (Councilmember Miles) Meeting held in Villa Park in September and issues with quorum appear to be resolved
- Outreach has been conducted to obtain membership from cities which were not previously represented
Construction has been completed to address bed-number capacity Senior Citizens Advisory Committee (Councilmember Miles) - The organizational by-laws were updated with minor changes and additions; is likely to be approved by the County Board of Supervisor and will return to the Board for final adoption
- A name change to "Orange County Older Adults Commission" has been approved; the Master Plan event will be held via ZOOM on November 3, 2023; information to be provided on City feeder; Details of the goals of the Master Plan process were provided.
Additional Councilmember reports:
• Councilmember Jones: Reported on attendance and provided information related to the recent License Plate Reader Town Hall and ceremony at Cerro Villa School to honor their recent National Elks award for the middle school drug awareness video. The video, entitled "One Pill Can Kill," can be viewed online.
October 24, 2023 Villa Park City Council Meeting Minutes
• Councilmember Miles: Reported on attendance and provided information related to the recent ceremony at Cerro Villa School to honor their recent National Elks award for the middle school drug awareness video; requested the group picture from the event be placed on the City feeder.
• Councilmember Wu: Reported on attendance and provided information related to the recent ceremony at Cerro Villa School to honor their recent National Elks award for the middle school drug awareness video, noted the Villa Park Community Services Foundation website has current information about upcoming holiday events,
• Mayor Pitts: Encouraged the community to be observant of traffic safety during the upcoming Halloween holiday.
ADJOURNMENT
The meeting was adjourned at 7:55 p.m. to the next regular Council meeting to be held whether in person or via teleconference on Tuesday, November 14, 2023, 6:30 p.m.
Robbie Pitts,
City of Villa Park
ATEST ALL
Steve Franks, City Clerk
City of Villa Park
Note: The above minutes are a summary of actions. A DVD recording of this meeting additionally serves as an official record and is available upon request from City Hall.
L