Any writings or documents provided to a majority of the Villa Park City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 17855 Santiago Boulevard, Villa Park, California during normal business hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. In addition, such writings and documents will be posted on the City’s website at www.villapark.org.
Villa Park City Council Regular Meeting
March 26, 2024 Vince Rossini, Mayor
6:30 p.m. – General Session Nicol Jones, Mayor Pro Tem
Crystal Miles, Councilwoman
Robbie Pitts, Councilman
Jordan Wu, Councilman
Locations: 17855 Santiago Boulevard, Villa Park, CA
2424 Kalakaua Avenue Honolulu, HI (Teleconference)
GENERAL PROTOCOL
The City of Villa Park City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the fourth Tuesday of each month at 6:30 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and supporting documentation is available at 4:00 p.m. on the Friday prior to the Council meeting at the City Clerk’s Office located at City Hall, 17855 Santiago Blvd, Villa Park, during regular business hours, 8:00 a.m. - 5:00 p.m. Monday through Friday, as well as on the City’s Website www.villapark.org.
Any documents received after the agenda packet distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the City’s Website. Information may be obtained by calling the City Clerk’s Office at (714) 998-1500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item before or during consideration by the City Council, and on any other matters under the Council’s jurisdiction.
Applicants making presentations to the Council on agenda items are given sufficient time to address the Council and are also provided an opportunity to address questions from the public. The public is then allowed up to five (5) minutes to speak on that specific agenda item. General public comments are agendized under Public Comments section at the beginning of the 6:30 p.m. Session. WHEN SPEAKING, please face the City Council and state your name and address for the record.
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker’s card located at the entrance to the Council Chambers. Enter the item’s Agenda number on your speaker card and give it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and address for the record. The Mayor will call on you to speak when that Agenda item is considered.
If you would like to provide general or specific input prior to the meeting, please send an email to [email protected] by 3:00pm on Tuesday, March 26, 2024.
Televised Meeting Schedule
City Council meetings are televised live on Spectrum Channel 3 and AT&T U-verse Channel 99 and streamed live and on-demand on the City’s website.
March 26, 2024 City Council Agenda Page 2 of 5
GENERAL SESSION
6:30 p.m. – City Council Chambers
CALL TO ORDER / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG
PRESENTATIONS / ANNOUNCEMENTS / COUNCIL MEETING REPORTS • Presentation- Distinguished Citizen
• Proclamation – American Red Cross
• Orange County Sheriff’s Department
• Orange County Fire Authority
PUBLIC COMMENTS
At this time, members of the public may address the Council on any off-agenda items within the subject matter jurisdiction of the Council, provided that NO action may be taken on off-agenda items unless authorized by law. Comments are limited to five minutes per person and thirty minutes for all comments.
PUBLIC HEARINGS
1. Waive reading in full of all ordinances and resolutions on the agenda.
RECOMMENDATION: Motion to waive the reading in full of all ordinances, resolutions and meeting minutes on the agenda, and direct the City Clerk to read by title only.
2. Wall and Fences Code Amendment.
RECOMMENDATION: That the City Council:
1. Find that the Ordinance is categorically exempt from CEQA pursuant Class 4 Minor Alterations to Land
2. Conduct public hearing.
3. Introduce Ordinance No. 2024-632 for first reading and motion forward to the second reading.
CONSENT CALENDAR (ITEMS # 3 – 11)
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an March 26, 2024 City Council Agenda Page 3 of 5
item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.
3. February’s Cash and Investment Transparency.
RECOMMENDATION: Receive and file.
4. Request approval of City Council Minutes of February 27, 2024.
RECOMMENDATION: Approve.
5. 2024 Housing Element Annual Progress Report.
RECOMMENDATION: That the City Council receive and file APR for calendar year 2023 and authorize City staff to submit the APR to HCD, and OPR.
6. 2024 General Plan Annual Progress Report.
RECOMMENDATION: That the City Council receive and file the GP APR.
7. Orange County Sheriff Adjusted 2023-24 Contract.
RECOMMENDATION: The is a Receive & File Item, as the approved agreement included wording allowing for adjustments related to unresolved issues associated with employee negotiations. No action by the City Council is necessary at this time.
8. Out of Area Travel Authorization.
RECOMMENDATION: Authorize payment of travel expenses for Councilwoman Miles to attend the ACC-OC Advocacy Trip to Sacramento, CA from April 7 – April 9, 2024, as outlined in the attached Travel Authorization Form.
9. Abusive Conduct Policy.
RECOMMENDATION: That the City Council approve the Abusive Conduct Policy and direct staff to incorporate it into our Policy Manual.
10. Notice of Completion – Taft Avenue and Nichols Avenue Cross Gutter and Asphalt Repair.
RECOMMENDATION: That the City Council:
1. Accept the Taft Avenue and Nichols Avenue cross gutter and asphalt repair project from the contractor, Cheloletty Engineering, and
2. Authorize the City Clerk to file and record the notice of completion.
11. Agreement with CCMS, Inc.
RECOMMENDATION: That the City Council approve and authorize the Mayor to sign the proposed agreement with City Clerk Management Services, Inc.
Any writings or documents provided to a majority of the Villa Park City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 17855 Santiago Boulevard, Villa Park, California during normal business hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. In addition, such writings and documents will be posted on the City’s website at www.villapark.org.
NEW BUSINESS
12. Approval of Consultant Contracts for Building & Safety Services and Code Enforcement Services.
RECOMMENDATION: That the City Council:
1. Approve and authorize the Mayor to sign the proposed contract with 4Leaf, Inc., with mutually agreed upon minor changes, to cover March 27, 2024 through March 26, 2029, with two one-year options, for Code Enforcement Services, with a first year Maximum Obligation of $36,000, and a flat 3% annual increase beginning July 1, 2025.
2. Approve and authorize the Mayor to sign the proposed contract with VCA Code, with mutually agreed upon minor changes, to cover March 27, 2024 through March 26, 2029, with two one-year options, for Building & Safety Services, with a first year Maximum Obligation of $115,000, and annual increase subject to mutual agreement by the City Manager and Consultant.
3. Direct staff to revise staff position count and incorporate approved contract amounts in the proposed FY 2024-25 Budget.
13. NV5, Inc. – Engineering Contract.
RECOMMENDATION: That the City Council approve the proposed Five-Year NV5, Inc. contract for Engineering Services, covering July 1, 2024 through June 30, 2029, reflecting a 3% hourly rate increase for the first year and another 3% each year thereafter. All other terms and conditions in the contract remain the same.
14. Street Rehabilitation & Slurry Seal Projects List.
RECOMMENDATION: That the City Council:
1. Provide direction to the staff.
2. Receive and file.
15. CIP Trail Improvements Project Contract Award.
RECOMMENDATION: That the City Council:
Authorize the Mayor to execute the standard public works construction contract agreement with Cheloletty Engineering, Inc., in the amount of $135,000, for the CIP Trail Improvements (DG Repairs) with the option of two-year extensions.
March 26, 2024 City Council Agenda Page 5 of 5
CITY MANAGER REPORT
16. Information from City Manager and/or City Staff.
RECOMMENDATION: That the City Council review the attached log and receive general comments and announcements from the City Manager and staff.
MAYOR AND COUNCILMEMBER MATTERS
17. Individual Councilmember Information Items.
RECOMMENDATION: Receive general comments and announcements from members of the City Council and Councilmember meeting attendance reports for the following:
o Orange County Mosquito &
Vector Control District
o Orange County Sanitation
District
o Orange County Fire Authority
o Orange County Library
Advisory Board
o Orange Unified School District
City Schools Committee
o Law Enforcement Advisory
o Villa Park Community Services
Foundation
o Housing Legislative Committee
o Bridges at Kraemer Place
Advisory Committee
o Orange County Older Adults
Commission
ADJOURNMENT
AFFIDAVIT OF POSTING
I, Steve Franks, City Clerk of the City of Villa Park, California, do hereby certify that on the 22nd day of March 2024, I did post a true and correct copy of Said Agenda in the designated area(s) at 2:00 PM:
17855 Santiago Boulevard, Villa Park, California
www.villapark.org
IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of March 2024.
Steve Franks
City Clerk