May 28, 2024
Regular Meeting
GENERAL SESSION
6:30 p.m. - City Council Chambers
CALL TO ORDER / ROLL CALL - Mayor Pro Tem Jones called the meeting to order at 6:32 p.m.
COUNCILMEMBERS:
PRESENT: Miles, Pitts, Wu, and Jones
ABSENT: Rossini
PLEDGE OF ALLEGIANCE TO THE FLAG - The Pledge of Allegiance was led by Councilmember Wu.
PRESENTATIONS / ANNOUNCEMENTS / COUNCIL MEETING REPORTS • 2024 Fireworks Application Lottery
Mayor Pro Tem Jones announced the winner of the 2024 Fireworks Application Lottery was VP Gridiron Boosters.
• Presentation - Villa Park Library
Villa Park Library staff Kristina Jones provided a report on the upcoming summer Library events including the upcoming summer reading program, a visit by a magician, bingo, craft programs, book clubs, and author presentations, including one on Orange County history. Ongoing programs include kindergarten readiness, toddler storytime, family storytime, and book club.
• Orange County Sheriffs Department
Orange County Sheriff's Department (OCSD) Captain AJ Patella provided the monthly law enforcement summary. He noted there are continuing "crimes of opportunity" and reminded residents to remain vigilant concerning their valuables. He reported on an incident related to shots fired within a residence where the visitor to the residence was responsible and arrested. He reported on the upcoming plan for enforcement activities related to Fourth of July holiday events and a tipline which may be available.
May 28, 2024 Villa Park City Council Meeting Minutes
Council and staff discussion ensued concerning enforcement regarding illegal fireworks, the uptick in traffic accidents on Villa Park Road, and clearing of lanes for public safety vehicles.
• Orange County Fire Authority (OCFA)
• Drowning Prevention Proclamation
• Wildfire Awareness Proclamation
Division Chief Wiedensohler provided the monthly summary of fire activity. He was presented with the Drowning Prevention and Wildfire Awareness Proclamations and accepted both while providing information related to prevention of accidental drownings and mitigation of materials and growth which may result in wildfires. He provided detail concerning partnerships with other entities, including SoCal Edison and other Fire Service jurisdictions in combating wildfires.
PUBLIC COMMENTS ON NON-AGENDA ITEMS
None.
PUBLIC HEARINGS
1. Waive reading in full of all ordinances and resolutions on the agenda.
City Manager Franks explained the state law requiring the reading of all ordinances and agendas on the agenda for the benefit of the new members on the dais. He explained this vote waives the legal requirement to read items in full and facilitates meeting efficiency.
Mayor Pro Tem Jones opened the public hearing and public comments. Seeing none, Mayor Pro Tem Jones closed public comments and the public hearing.
A motion was made by Councilmember Pitts, seconded by Councilmember Wu, to waive the reading in full of all ordinances, resolutions, and meeting minutes on the agenda, and direct the City Clerk to read each by title only.
The motion carried (4 - 0 - 1 - 0) by the following roll call vote:
AYES: Miles, Pitts, Wu, and Jones
NOES: None
ABSENT: Rossini
ABSTAIN: None
Walls and Fences Code Amendment
City Manager Franks provided a staff report on the item as detailed in the public agenda report. This matter was continued pursuant to City Council action. There are a number of issues which require further clarification and staff is recommending this item be continued to the June 25th meeting.
May 28, 2024 Villa Park City Council Meeting Minutes
Mayor Pro Tem Jones opened the public hearing and public comments. Seeing no others, Mayor Pro Tem Jones closed public comments.
A motion was made by Councilmember Pitts, seconded by Councilmember Wu, to continue this public hearing to the June 25, 2024 City Council meeting.
The motion carried (4 - 0 - 1 - 0) by the following roll call vote:
AYES: Miles, Pitts, Wu, and Jones
NOES: None
ABSENT: Rossini
ABSTAIN: None
CONSENT CALENDAR (ITEMS # 3 - 9)
A motion was made by Councilmember Pitts, seconded by Councilmember Wu, to approve the Consent Calendar (Item Nos. 3 through 9).
The motion carried (4 - 0 - 1 - 0) by the following roll call vote:
AYES: Miles, Pitts, Wu, and Jones
NOES: None
ABSENT: Rossini
ABSTAIN: None
3. April's Cash and Investment Transparency
The City Council received and filed this report.
4. Request approval of City Council Minutes of April 8, 2024 The City Council approved the City Council Minutes of April 8, 2024.
Request approval of City Council Minutes of May 6, 2024 The City Council approved the City Council Minutes of May 6, 2024.
6. Consideration of a Resolution Amending the Conflict of Interest Code.
The City Council adopted Resolution No. 2024-3599 amending the City of Villa Park's Conflict of Interest Code, including an amended Appendix of Designated Positions and Appendix of Disclosure Categories.
7. Agreement with District Attorney for Prosecution Services.
The City Council received and filed the informational item.
May 28, 2024 Villa Park City Council Meeting Minutes
8. Agreement with MuniServices, LLC (Avenu).
The City Council approved and authorized the City Manager to sign the proposed consultant services agreement with MuniServices, LLC.
Approve Resolution No. 2024-3600 Authorizing City Manager and City Engineer to Execute the Program Master and Supplemental Agreements with State of California, or any other Related Documents, on Behalf of the City of Villa Park.
The City Council adopted Resolution No. 2024-3600, authorizing City Manager and City Engineer to execute the Master and Supplemental Program Agreements, Project No.
CRASL-5377(015) with the California Department of Transportation (DOT), on behalf of the City of Villa Park.
ITEMS PULLED FROM THE CONSENT CALENDAR FOR SEPARATE
CONSIDERATION
None.
NEW BUSINESS
10. Approval of First Amendment to Agreement for Law Enforcement Services with the Orange County Sheriff-Coroner.
City Manager Franks provided a staff report on the item as detailed in the public agenda report. Staff recommends approval of the amendment, citing the excellent law enforcement services which are provided to the City. The amendment maintains the current level of service.
City Council and staff discussion ensued including
Mayor Pro Tem Jones opened public comments. Seeing none, Mayor Pro Tem Jones closed public comments.
A motion was made by Councilmember Miles, seconded by Councilmember Pitts, to Corove the ring Fy 202-240 the th 7y 2027-28, incorporating service levels for ry. 2024-25, and authorize the Mayor to execute the agreement.
The motion carried (4 - 0 - 1 - 0) by the following roll call vote:
AYES: Miles, Pitts, Wu, and Jones
NOES: None
ABSENT: Rossini
ABSTAIN: None
May 28, 2024 Villa Park City Council Meeting Minutes
11. Adopting Fiscal Year 2024-25 Streets Project List for SB 1 Road Maintenance and Rehabilitation Account (RMRA).
City Manager Franks provided a staff report on the item as detailed in the public agenda report. This approval allows staff to administer the required paperwork to receive money to move forward on the projects identified.
City Council and staff discussion ensued including confirmation this item is included in the City budget.
Mayor Pro Tem Jones opened public comments. Seeing none, Mayor Pro Tem Jones closed public comments.
A motion was made by Councilmember Pitts, seconded by Councilmember Wu, to approve the streets project list as ongoing projects to submit to California Transportation Commission, by adopting the proposed Resolution included with the agenda report.
The motion carried (4 - 0 - 1 - 0) by the following roll call vote:
AYES: Miles, Pitts, Wu, and Jones
NOES: None
ABSENT: Rossini
ABSTAIN: None
12. Award a Construction Contract for the Curb Repair at Roberto Street and East Collins Avenue Intersection, and Construction of a Concrete Pad Around a Backflow Preventor on Villa Park Road.
City Manager Franks provided a staff report on the item as detailed in the public agenda report. He confirmed there was damage due to the curb being hit, although there was no Police report, which is not that uncommon. The curb is loose and needed to be repaired.
Mayor Pro Tem Jones opened public comments. Seeing none, Mayor Pro Tem Jones closed public comments.
A motion was made by Councilmember Pitts, seconded by Councilmember Wu, to award a construction contract with Cheloletty Engineering, Inc. for the Curb Repair at Roberto Street and East Collins Ave intersection and Construction of a Concrete Pad around a Backflow Preventor on Villa Park Road, in the amount of $6,000.
The motion carried (4 - 0 - 1 - 0) by the following roll call vote:
AYES: Miles, Pitts, Wu, and Jones
NOES: None
ABSENT: Rossini
ABSTAIN: None
May 28, 2024 Villa Park City Council Meeting Minutes
13. Award Professional Services Agreements to Terrain Integration (Landscape Architect) and Gilbert Engineering & Associates Inc. (Surveying) for Villa Park Road Entry Corridor Landscape Improvements.
City Manager Franks provided a staff report on the item as detailed in the public agenda report. As reported during the budget study sessions, certain medians require upgrade as they have aged. The State requires a conceptual design and additional work needs to be completed to determine the status of equipment, lines, or other items in the subject area. Staff would prefer to find State money or contributions from community groups to assist with funding for the final project.
Council and staff discussion ensued including comment on clarification of the coordinated landscape and survey projects, detail on the design phase, and proposed payment out of the 2023-24 budget.
Mayor Pro Tem Jones opened public comments. Seeing none, Mayor Pro Tem Jones closed public comments.
A motion was made by Councilmember Wu, seconded by Councilmember Pitts, to:
1. Award a Professional Services Agreement to Terrain Integration for the Villa Park Entry Corridor Landscape Improvements;
2. Authorize the Mayor to execute a contract with Terrain Integration, in the amount of $ 9,000 for the Villa Park Entry Corridor Landscape Improvements;
3. Award a Professional Services Agreement to Gilbert Engineering & Associates Inc. for the Villa Park Entry Corridor Surveying; and
4. Authorize the Mayor to execute a contract with Gilbert Engineering & Associates Inc., in the amount of $ 5,750 for the Villa Park Entry Corridor Surveying.
The motion carried (4 - 0 - 1 - 0) by the following roll call vote:
AYES: Miles, Pitts, Wu, and Jones
NOES: None
ABSENT: Rossini
ABSTAIN: None
14. Award of a Professional Services Agreement Contract for Temporary Sewer Flow Monitoring.
City Manager Franks provided a staff report on the item as detailed in the public agenda report. This will assist the City to determine needs for the pipes and lines as well as capacity. Assessment funds will be utilized, which provides a dedicated revenue source for this purpose.
May 28, 2024 Villa Park City Council Meeting Minutes
Council and staff discussion ensued including comments related to amount of flow anticipated, how the flows are calculated, and potentially utilizing the data to substantiate that certain parts of the City do not have applicable infrastructure.
Mayor Pro Tem Jones opened public comments. Seeing none, Mayor Pro Tem Jones closed public comments.
A motion was made by Councilmember Miles, seconded by Councilmember Pitts, to approve the award of a Professional Services Agreement contract for the Temporary Sewer Flow Monitoring at eight (8) designated locations to ADS Environmental Services, and authorize the Mayor to sign a standard Professional Services Agreement contract on behalf of the City of Villa Park in a total amount not to exceed $28,295.
The motion carried (4 - 0 - 1 - 0) by the following roll call vote:
AYES: Miles, Pitts, Wu, and Jones
NOES: None
ABSENT: Rossini
ABSTAIN: None
CITY MANAGER REPORT
16. Information from City Manager and/or City Staff.
City Manager Franks provided a report summarizing the information in the publicly noticed agenda report. Items presented included the upcoming budget adoption and residential recovery homes brought to the City's attention. City Attorney Litfin reported on the City's limitations related to regulation of residential recovery homes in compliance with State law.
It was stated that residents with concerns regarding any illegal or inappropriate hazards or activities should contact the Sheriffs immediately and report any code enforcement issues to the City as soon as possible.
There was no action taken on this item.
MAYOR AND COUNCILMEMBER MATTERS
15. Individual Councilmember Information Items.
Councilmember meeting attendance reports:
Orange County Mosquito & Vector Control District (Councilmember Miles) L employee input results: determination of ad hoc committee to assist with funding efforts with State and Federal legislators; Further reported on various May 28, 2024 Villa Park City Council Meeting Minutes
cases related to vectors and encouraged residents to mitigate against vectors including addressing standing water.
Orange County Sanitation District (Councilmember Pitts) Attended ribbon cutting for new facility, invited community to June 8th open house, reported on move of administrative building to new headquarters, review of proposed 2-year budget and 10-year cash flow.
Orange County Fire Authority (Mayor Rossini)
- No report.
Orange County Library Advisory Board (Councilmember Wu) - Reported on the success of the kindergarten readiness program; There will be no meeting until the next quarter.
Orange Unified School District City Schools Committee (Mayor Pro Tem Jones) Congratulated Sara Pelly, appointed to represent Trustee Area 4, Dr. Stephen Glass, appointed to represent Trustee Area 7; Announced graduation ceremonies at various Villa Park schools on June 6th; Construction work will intensify at Villa Park High School over the summer, Measure S construction updates will be forthcoming; the impacts of staff shortages as related to crossing guards; current proposed legislation to address e-bikes and safety for youth riders
Law Enforcement Advisory Committee (LEAC) (Mayor Pro Tem Jones and Mayor Pro Tem Jones)
- No meeting held.
Villa Park Community Services Foundation (Mayor Pro Tem Jones) Unable to attend last meeting, but report was relayed to her including: start of privately-funded scholarship programs, July 4'h parade, July 6'h and August 31s Concerts in the Park; August 16th collaboration with Villa Park Women's League for Symphony on the Go; and status of the current Foundation membership drive.
Housing Legislative Committee (Councilmember Miles)
No meeting was held.
Bridges at Kraemer Place Advisory Committee (Councilmember Miles) Reported on April meeting including continuing work on proposed bylaws.
Orange County Older Adults Commission (Councilmember Miles) Reported on attendance at the California Association of Area Agencies on Aging conference, continuing work on making Orange County an "age-friendly" County as certified by AARP, which could open up grants and other opportunities; Announced that June 14th is World Elder Abuse Prevention Day.
Additional Councilmember reports:
• Councilmember Miles: Reported on attendance at the Golden Hub of Innovation awards and ACCOC Leadership Summit, installation of the 2024 Board of Directors and the awardees of Innovator awards. She offered her congratulations to all 2024 Villa Park graduates.
May 28, 2024 Villa Park City Council Meeting Minutes
• Councilmember Wu: Reported on attendance at the Sheriff's Department medal of valor ceremony, tour of the Bridges facility, and congratulated all 2024 Villa Park graduates.
• Councilmember Pitts: Reported on attendance at the WeBeLo Den Boy Scouts in Villa park and presented to them on community and government leadership and congratulated Peter Fascinelli on his graduation.
• Mayor Pro Tem Jones: Offered her reflections Memorial Day, honoring and remembering military personnel, reminded the community about May 181h - Armed Forces Day, reported on her attendance at the Sheriff's Department medal of valor ceremony, Villa Park High School car show fundraiser, tour of Bridges facility, her presentation at City Hall to Villa Park Elementary second graders, the successful blood drive for the relative of a Villa Park resident, tour of the Irvine Ranch Conservancy, and announced their various programs.
ADJOURNMENT
The meeting was adjourned at 7:50 p.m. to the next regular Council meeting to be held whether in person or via teleconference on Tuesday, June 25, 2024, 6:30 p.m.
Vince Rossini, Mayor
City of Villa Park
ATTEST: Atly
Steve Franks, City Clerk
City of Villa Park
Note: The above minutes are a summary of actions. A DVD recording of this meeting additionally serves as an official record and is available upon request from City Hall.
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