Table B-
9. Data Exchange Standards and Resources
Organizations Standards and Resources
NIEM Applicants are encouraged to reference the NIEM website to develop a greater understanding of data exchange functions and processes.
GRA Many Department of Justice grant solicitations require its grant recipients to comply with the GRA, specifically the Global Standards Package, which describes a full information sharing technology standards implementation suite that addresses data standardization, messaging architecture, security, and privacy requirements. For additional information, including technical assistance and training opportunities, visit the Office of Justice Programs website at: https://it.ojp.gov/initiatives/gra.
OASIS OASIS Emergency Management Technical Committee (EM-TC) creates incident- and emergency-related standards for data interoperability: Common Alerting Protocol; Emergency Data Exchange Language Distribution Element (EDXL-DE); Emergency Data Exchange Language Resource Messaging (EDXL-RM); Emergency Data Exchange Language – Tracking of Emergency Clients (EDXL-TEC). https://www.oasis-open.org/.
Information Sharing The Information Sharing Assessment Tool, developed by DHS with the guidance of Assessment Tool local, state, and federal public safety practitioners, is a tool for public safety officials and first responders to identify their own information sharing capabilities and gaps. It aims to empower communities to develop an action plan to address their most pressing information-sharing gaps; publicize their progress and achievements; and facilitate inter-agency and cross-discipline information sharing.
B-19
FY 2020 SAFECOM Guidance on Emergency Communications Grants C-1
Appendix C – Emergency Communications Resources
This appendix provides links to references in the SAFECOM Guidance and additional resources to help grant applicants develop emergency communications projects and complete federal grant applications. Visit the SAFECOM website (https://www.dhs.gov/safecom) for additional resources.
911 / Next Generation 911 (NG911)
• National 911 Program Website: https://www.911.gov/
o 911 Grant Program: https://www.911.gov/project_911grantprogram.html o NG911 Standards Identification and Review: https://www.911.gov/documents_tools.html o NG911 Self-Assessment Tool: https://www.911.gov/project_ng911tool.html o Webinars: https://www.911.gov/webinars.html
o Federal Funding Programs for 911: https://www.911.gov/federal_grants_opportunities.html • National Association of State 911 Administrators: http://www.nasna911.org and http://www.nasna911.org/state-911-contacts
• National Emergency Number Association: https://www.nena.org • NG911 NOW Coalition: http://www.ng911now.org/
Cybersecurity
• See Appendix B in the SAFECOM Guidance
• NIST Framework for Improving Critical Infrastructure Cybersecurity: https://www.nist.gov/cyberframework • CISA Cyber Resilience Review: https://www.us-cert.gov/ccubedvp/cybersecurity-framework
Department of Justice (DOJ) Law Enforcement
• Law Enforcement Tech Guide for Communications Interoperability:
http://ric-zai-
inc.com/ric.php?page=detail&id=COPS-W0714
• Law Enforcement Tech Guide Resources for Technology Project Management: http://ric-zai- inc.com/ric.php?page=detail&id=COPS-CD040
Cybersecurity and Infrastructure Security Agency (CISA) • CISA Website: https://www.cisa.gov/
• Contact Information: [email protected]
• Identity, Credential, and Access Management Resources and Trustmark Framework:
https://www.dhs.gov/safecom/icam-resources
• National Emergency Communications Plan: https://www.cisa.gov/necp • National Interoperability Field Operations Guide: https://www.dhs.gov/safecom/field-operations-guides • Priority Services Programs:
o Government Emergency Telecommunications Service: https://www.cisa.gov/government-emergency- telecommunications-service-gets
o Wireless Priority Service: https://www.cisa.gov/wireless-priority-service-wps o Telecommunications Service Priority: https://www.cisa.gov/telecommunications-service-priority-tsp • Technical Assistance and Training Catalogs: https://www.cisa.gov/cisa/interoperable-communications- technical-assistance-program, https://www.dhs.gov/safecom/public-safety-software-tools, and https://www.dhs.gov/training-technical-assistance
Federal Communications Commissio n (FCC)
• FCC Public Safety
and Homeland Security Bureau: https://www.fcc.gov/public-safety-and-homeland-security • Contact Information: [email protected]
• FCC Fee Filing Guide for the Wireless Telecommunications Bureau: https://www.fcc.gov/licensing- databases/fees/application-processing-fees
FY 2020 SAFECOM Guidance on Emergency Communications Grants C-2
• FCC Narrowbanding Website: https://www.fcc.gov/narrowbanding-overview • Communications Security Reliability and Interoperability Council:
https://www.fcc.gov/encyclopedia/communications-security-reliability-and-interoperability-council-v • Task Force on Optimal Public Safety Answering Point Architecture: https://www.fcc.gov/encyclopedia/task- force-optimal-public-safety-answering-point-architecture-tfopa • FCC 700 MHz Public Safety Broadband Spectrum Guidance:
https://apps.fcc.gov/edocs_public/attachmatch/FCC-14-172A1.pdf • FCC 800 MHz Transition: http://transition.fcc.gov/pshs/public-safety-spectrum/800-MHz/ o 800 MHz Transition Administrator Website: http://www.800ta.org/ o 800 MHz Transition Administrator Contact: [email protected] • Middle Class Tax Relief and Job Creation Act of 2012 states T-Band relocation must take place no later than two years after the auction is complete. The Act requires that the auction begin by 2021; however, the deadline for relocation depends on how long the auction takes. For more information, see:
http://www.gpo.gov/fdsys/pkg/BILLS-112hr3630enr/pdf/BILLS-112hr3630enr.pdf
• Narrowbanding and T-Band Guidance
o SAFECOM Guidance, Section 3.3
o FCC Public Safety T-Band Fact Sheet: https://www.fcc.gov/file/14462/download o Guidance for licensees for FCC’s narrowband operation requirement:
https://www.fcc.gov/narrowbanding-overview
o Information on Frequency Coordinators:
o Contact Information: [email protected]
Federal Emergency Management Agency (FEMA)
• FEMA Grants Website: https://www.fema.gov/grants
o Authorized Equipment List: http://www.fema.gov/authorized-equipment-list o Information Bulletins: https://www.fema.gov/grants/grant-programs-directorate-information-bulletins o Preparedness Grants Manual: https://www.fema.gov/media-library/assets/documents/178291 • Comprehensive Preparedness Guide 201: https://www.fema.gov/media-library/assets/documents/165308 • Environmental Planning and Historical Preservation (EHP): SAFECOM Guidance, Section 4.5 - Additional Requirements and Recommendations for Equipment Purchases o For questions on EHP for DHS/FEMA grants, contact: [email protected] o For information on federal EHP requirements, see the Council on Environmental Quality Regulations, 40 CFR Part 1500-1508: https://energy.gov/sites/prod/files/NEPA-40CFR1500_1508.pdf • Integrated Public Alert and Warning System (IPAWS) Program Office: https://www.fema.gov/integrated- public-alert-warning-system
o Alerting Authorities and State, Local, Tribal, and Territorial Users: https://www.fema.gov/integrated-public- alert-warning-system-authorities
o Common Alerting Protocol: https://www.fema.gov/common-alerting-protocol o Information Materials: https://www.fema.gov/informational-materials o IPAWS Components: https://www.fema.gov/ipaws-components o IPAWS Modernization Act of 2015: https://www.congress.gov/bill/114th-congress/senate-bill/1180 • Presidential Policy Directive–8: https://www.dhs.gov/presidential-policy-directive-8-national-preparedness and https://www.fema.gov/learn-about-presidential-policy-directive-8 • National Incident Management System (NIMS): https://www.fema.gov/national-incident-management-system o NIMS National Standard Curriculum Training Development Guidance: https://www.fema.gov/nims-training o Communications-Specific Tabletop Exercise Methodology: https://www.dhs.gov/safecom/resources-library • National Preparedness Goal: https://www.fema.gov/national-preparedness-goal • National Preparedness System: https://www.fema.gov/national-preparedness-system • Stakeholder Preparedness Review: https://www.fema.gov/stakeholder-preparedness-review • State Administrative Agency Contact List: https://www.fema.gov/media-library/assets/documents/28689 FY 2020 SAFECOM Guidance on Emergency Communications Grants C-3
• State Homeland Security Director Office Information: https://www.dhs.gov/state-homeland-security-contacts • Threat and Hazard Identification and Risk Assessment: https://www.fema.gov/threat-and-hazard- identification-and-risk-assessment
• Training: https://www.fema.gov/training and https://www.firstrespondertraining.gov o Homeland Security Exercise and Evaluation Program: https://www.fema.gov/media- library/assets/documents/32326
o Incident Command System Resource Center: http://training.fema.gov/EMIWeb/IS/ICSResource/index.htm
Federal Grants Information and Listings
• Office of Management and Budget Circulars, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards:
https://www.govinfo.gov/app/details/CFR-2014-title2-vol1/CFR- 2014-title2-vol1-part200
• Grants.gov Website: https://www.grants.gov
• FEMA Grants: https://www.fema.gov/grants
• SAFECOM compiled list of annual federal financial assistance funding emergency communications:
https://www.dhs.gov/safecom/funding
First Responder Network Authority (FirstNet Aut
hority) / Nationwide Public Safety Broadband Network
• FirstN
et Authority Website: https://www.firstnet.gov/
• FirstNet Authority Contact Information: [email protected] • NTIA Public Safety Website: http://www.ntia.doc.gov/category/public-safety • Middle Class Tax Relief and Job Creation Act: http://www.gpo.gov/fdsys/pkg/PLAW-112publ96/pdf/PLAW- 112publ96.pdf
National Public Safety Telecommunications Council (NPS
TC): http:/
/www.npstc.org/
• Overview of T-Band issues: http://www.npstc.org/TBand.jsp
SAFECOM / National Council of Statewide Interoperability Coordinators (NCSWIC) • Emergency Communications System Lifecycle Planning Guide: https://www.dhs.gov/safecom/funding
• Governance Guide for State, Local, Tribal, and Territorial Emergency Communications Officials:
https://www.dhs.gov/safecom/governance
• Interoperability Planning for Wireless Broadband: https://www.dhs.gov/safecom/resources-library • Land Mobile Radio (LMR) Trio – LMR 101, LMR for Decision Makers, and LMR for Project Managers:
https://www.dhs.gov/safecom/funding
• NG911 Self-Assessment Tool: https://www.911.gov/project_ng911tool.html • Public Safety Communications Evolution Brochure: https://www.dhs.gov/safecom/resources-library • Public Safety Communications: Ten Keys to Improving Emergency Alerts, Warnings & Notifications:
https://www.dhs.gov/publication/alerts-and-warnings
• Public Safety Communications Resiliency: Ten Keys to Obtaining a Resilient Local Access Network:
https://www.dhs.gov/publication/communications-resiliency • Public Safety Communications Network Resiliency Self-Assessment Guidebook:
https://www.dhs.gov/publication/communications-resiliency • Regional Interoperability Communications Plan Template: https://www.dhs.gov/safecom/resources-library • SAFECOM Member List: https://www.dhs.gov/safecom/membership • Statewide Interoperability Coordinator (SWIC): See SAFECOM Guidance, Sections 3.2 and 4.2 • Statewide Communication Interoperability Plan (SCIP): See SAFECOM Guidance, Sections 2.2 and 4.2 o CISA SCIP Website: https://www.cisa.gov/statewide-communication-interoperability-plans o To find your SCIP, please contact your SWIC or SCIP Point of Contact. Contact information for SWICs can be found on the NCSWIC membership page: https://www.dhs.gov/safecom/ncswic-membership FY 2020 SAFECOM Guidance on Emergency Communications Grants C-4
Standards
• SAFECOM Guidance on Technology and Equipment Standards: SAFECOM Guidance, Section 4.5 and Appendix B
• Association of Public-Safety Communications Officials standards: https://www.apcointl.org/standards.html • Data Exchange and Information Sharing Environment: See Appendix B in the SAFECOM Guidance o National Information Exchange Model: https://www.niem.gov/Pages/default.aspx o OASIS, Standards for Data-Related Investments: http://www.oasis-open.org o Information Sharing Assessment Tool: https://www.dhs.gov/science-and-technology/isat • Long-term evolution (LTE) for Public Safety Broadband: See Appendix B in the SAFECOM Guidance o 3GPP RAN5 Mobile Terminal Conformance Testing: http://www.3gpp.org/specifications-groups/ran- plenary/ran5-mobile-terminal-conformance-testing
• NIST List of Certified Devices: https://www.nist.gov/ctl/pscr/process-document-nist-list-certified-devices • Project 25 (P25) Standards for Land Mobile Radio: http://www.tiaonline.org/all-standards/committees/tr-8 o P25 Standards for Government Entities: http://www.tiaonline.org/all-standards/p25-downloads-application o P25 Technology Interest Group: http://www.project25.org/ o P25 Compliance Assessment Program: https://www.dhs.gov/science-and-technology/p25-cap o P25 Compliance Assessment Program list of approved radio equipment: https://www.dhs.gov/science- and-technology/approved-grant-eligible-equipment
FY 2020 SAFECOM Guidance on Emergency Communications Grants D-1
Appendix D – Compliance Requirements for DHS Grants
This appendix provides guidance for Department of Homeland Security (DHS) and Federal Emergency Man
agement Agency (FEMA) preparedness grants. Recipients using DHS/FEMA funds for emergency communications activities must comply with the SAFECOM Guidance on Emergency Communications Grants (SAFECOM Guidance) in accordance with DHS Standard Terms and Conditions. Table D-1 provides a list of requirements for DHS/FEMA grants. For additional information, see relevant sections within the SAFECOM Guidance. DHS/FEMA recipients should also refer to the specific Notice of Funding Opportunity for all programmatic requirements that apply (https://www.fema.gov/grants).
Table D-1. SAFECOM Guidance Compliance Instructions for DHS Recipients Topics Requirements
National and
Statewide Plan
Alignment
Sections 2.2, 2.5,
3.1 •
•
•
Describe in applications how proposed projects will support national goals and objectives in the National Emergency Communications Plan (NECP).
Describe in applications how proposed projects will align with your state or territory’s Statewide Communication Interoperability Plan (SCIP) goals and objectives. To find your SCIP, contact your Statewide Interoperability Coordinator (SWIC) or SCIP Point of Contact. Contact information for SWICs can be found on the NCSWIC membership page:
https://www.dhs.gov/safecom/ncswic-membership.
Explain how proposed projects address or support communications resiliency.
Project
Coordination
Sections 2.1, 2.2,
2.4, 3.2, 3.3
•
•
•
•
List all participants involved in project planning to demonstrate engagement with the whole community in accordance with Presidential Policy Directive-8 and the NECP.
Develop regional, multi-jurisdictional, multi-disciplinary, and cross-border projects to promote greater interoperability across agencies, pool grant resources, facilitate asset - sharing, and eliminate duplicate purchases.
Designate a full-time SWIC who has the authority and resources to actively improve interoperability with emergency management and response agencies across all levels of government, to include establishing statewide plans, policies, and procedures, and coordinating decisions on communications investments funded through federal grants.
Coordinate proposals with statewide emergency communications governance bodies and leaders (e.g., State Interoperability Executive Committee, SWIC, 911 Administrator).
National
Incident
Management
System (NIMS)
Sections 3.4, 4.3,
4.4 •
•
NIMS Implementation Objectives clarify the specific NIMS implementation criteria to be eligible for FEMA preparedness grants (see: https://www.fema.gov/implementation- guidance-and-reporting). Some grants may have additional NIMS training or personnel credentialing criteria (see the applicable Notice of Funding Opportunity for details).
States, territories, and tribal grant recipients report NIMS implementation annually in the Stakeholder Preparedness Review (SPR). States/territories and tribal grant recipients must submit their annual SPR through the Unified Reporting Tool (URT) and email a copy of the URT submission to their respective DHS/FEMA Regional Federal Preparedness Coordinator and copy [email protected]. SPR submissions are due no later than December 31st each year.
Spectrum
Licensing
Section 3.3
• If project requires new spectrum license, consult the appropriate statewide coordinator (e.g., SWIC), the Federal Communications Commission, and/or the FirstNet Authority to ensure the recipient will have authority to operate in the desired spectrum. Spectrum consultation should begin prior to application submission or during early phases of an approved project. A spectrum license must be in place before associated equipment can be purchased.
FY 2020 SAFECOM Guidance on Emergency
Communications Grants
Topics Requirements
Planning and • Update and submit the SPR and Threat and Hazard Identification and Risk Assessment Organization (THIRA). The Comprehensive Preparedness Guide 201 provides a three-step process for Sections 2.2, 3.4, conducting a THIRA/SPR. Follow THIRA/SPR submission instructions in program
4.2 •
guidance.
Complete and submit the Nationwide Cybersecurity Review to benchmark and measure progress towards improving cybersecurity posture.
Training
Sections 2.3, 4.3
• Describe in applications how training projects support the NIMS Training Program, are consistent with NECP priorities, and address gaps identified through your state or territory’s SCIP, After-Action Reports, and other assessments.
Exercises • Include participants from multiple jurisdictions, disciplines, and levels of government and Section 2.3, 4.4
•
private sector entities, as appropriate. For additional FEMA exercise guidance, see https://www.fema.gov/exercise.
Manage and execute exercises in accordance with the Homeland Security Exercise and Evaluation Program.
Land Mobile • LMR systems are designed to meet public safety’s unique mission critical requi rements Radio (LMR) and support time-sensitive, lifesaving tasks, including rapid voice call-setup, group calling Equipment capabilities, high-quality audio, and guaranteed priority access to the end-user. For the Sections 2.5, 4.5, foreseeable future, the public safety community is expected to follow a multi-path 5, Appendix B
•
approach to network infrastructure use and development of advanced technologies.
Recipients should sustain current LMR capabilities during deployment of advanced technologies in accordance with the NECP.
Select Project 25 (P25) standards-based equipment for LMR mission critical voice communications. See the DHS Authorized Equipment List to determine allowable equipment types for DHS/FEMA programs, and the P25 Compliance Assessment Program Approved Equipment List. If proposal includes any non-P25 LMR equipment, recipients must apply for prior approval.
Next Generation • NG911 is an Internet Protocol (IP)-based system that allows digital information (e.g., 911 (NG911) voice, photos, videos, text messages) to flow seamlessly from the public through the 911 Systems network and on to emergency responders. If proposal includes NG911 systems, review Sections 2.5, 4.5, the NG911 Standards Identification and Review and select IP-enabled 911 open 5, Appendix B standards equipment and software. For additional information, consult the National 911 Program Office at https://www.911.gov/.
Public Safety • Consult with applicable governing bodies and leaders for the latest guidance from the Broadband FirstNet Authority, planning for public safety broadband network activities, and identifying Sections 2.5, 4.5, the authority to operate on public safety spectrum. For additional information, refer to 5, Appendix B https://www.firstnet.gov/.
Alerts,
Warnings, and
Notifications
Sections 2.5, 4.5,
5, Appendix B
• The Integrated Public Alert and Warning System (IPAWS) is a modernization and integration of the Nation’s alert and warning infrastructure. Federal, state, local, tribal, and territorial alerting authorities can use IPAWS and integrate local systems that use Common Alerting Protocol standards with the IPAWS infrastructure. IPAWS provides public safety officials with an effective way to alert and warn the public about serious emergencies using the Emergency Alert System, Wireless Emergency Alerts, the National Oceanic and Atmospheric Administration Weather Radio, and other public alerting systems from a single interface. If proposal includes alerts and warnings, review IPAWS informational materials and Common Alerting Protocol standard at https://www.fema.gov/informational-materials.
D-2
CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES
FY 2020 State Homeland Security Grant Program
Grant Number #2020-0095 CalOES ID# 107-00000
Subgrantee name: ____________________________________ Project: _________________
REQUEST FOR SOLE SOURCE PROCUREMENT AUTHORIZATION
1. Project name: _________________________ Project Budget: $__________________
2. Describe the project and/or activity that will be provided by the proposed sole source vendor/contractor.
3. Describe your organization’s standard procedures when sole source contracting is considered, including the conditions under which a sole source contract is allowed, and any other applicable criteria (i.e. approval requirements, monetary thresholds, etc.).
4. Indicate which of the following circumstances resulted in your organization’s need to enter into a sole source contract.
a. Item/service is only available from one source (Describe the process used to make that determination. Please provide details.)
b. A public urgency or emergency will not permit a delay resulting from competitive solicitation. According to the US Department of Homeland Security/FEMA, “Time constraints will not be considered a factor if the subgrantee has not sought competitive bids in a timely manner.” (Describe the urgency or emergency. Please provide details)
c. After solicitation of a number of sources, competition was determined inadequate. (Describe the solicitation process that determined competition was inadequate. Please provide details, and attach any relevant supporting material, Request for Proposal, etc.)
5. Did your organization confirm that the contractor/vendor is not debarred or suspended?
6. Will your organization be able to complete all activities associated with the sole source contract by the end of the grant performance period?
7. Has your organization determined the costs are reasonable?
8. Please attach a copy of the cost benefit analysis prepared for this procurement.
Submitted by_________________________ __________________________ Date:_____________ (Name) (Signature)
TULARE COUNTY DEPARTMENTS
BUDGET AND PAYMENT
INFORMATION
You will need to adjust your Department’s budget when you receive your Homeland Security Grant Award Letter IF object line 9610 OR 9800 (whichever pertains to your agency or unit) is not open.
Please see the attached Board Agenda Item regarding FY 2020 State Homeland Security Grant Acceptance and its accompanying AUD308 for more information.
IF your Department is within Tulare County HHSA, then you will need to use the following object lines:
FUND-AGNY-UNIT-OBJ
001-142-xxxx-9800 (This is the JV entry for you)
xxxx=Your UNIT number
001-142-6082-9700 (This is the Offset JV entry for OES) All Journal Vouchers (JV’s) between County Departments beginning with the same Fund Line of 001 must use the following object lines:
FUND-AGNY-UNIT-OBJ
001-xxx-xxxx-9610 (This is the JV entry for you)
xxx=Your AGENCY number.
xxxx=Your UNIT number
001-142-6082-9510 (This is the Offset JV entry for OES)