Agenda packet — Visalia City Council, December 19, 2022 (part 2 of 2)

Submit with Proposal

WORKERS COMPENSATION INSURANCE COMPLIANCE CERTIFICATE
(CALIF. LABOR CODE § 3700)

STATE OF CALIFORNIA )
) ss

CITY OF VISALIA )

I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________

Griffin Structures, Inc.
1 Technology, Building i, Suite 829, Irvine, CA 92618
Jon Hughes
Executive Vice President of Operations
9/8/2022
231

GRIFFIN STRUCTURES

5. A PPENDI x 45
CM Services for the Visalia Civic Center Phase 2
RFP No. 22-23-16

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BIDDER’S STATEMENT ON PREVIOUS CONTRACTS

SUBJECT TO EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
(EXECUTIVE ORDER 11246)

The BIDDER shall complete the following statement by checking the appropriate blanks:

The BIDDER has_____ has not _____ participated in a previous contract subject to the Equal Employment Opportunity Clause prescribed by Executive Order 11246, as amended, of September 24, 1965.

The BIDDER has _____ has not _____ submitted all compliance reports in connection with any such contract due under the applicable filing requirements; and that representations indicating submission of required compliance reports signed by proposed subBIDDERs will be awarded prior to award of subcontracts.

If the BIDDER has participated in previous contracts subject to the Equal Employment Opportunity Clause and has not submitted compliance reports due under applicable filing requirements, the BIDDER shall submit a compliance report on Standard Form 100, “Employee Information Report EEO-I” prior to award of the contract.

Note: Failure to complete the blanks may be grounds for rejecting the bid.

Company Seal:
(if any)

9/8/2022
Griffin Structures, Inc.
1 Technology, Building i, Suite 829, Irvine, CA 92618
Jon Hughes
Executive Vice President of Operations
232

GRIFFIN STRUCTURES

5. A PPENDI x 46
CM Services for the Visalia Civic Center Phase 2
RFP No. 22-23-16

Page 26 of 38 ends

Submit with Proposal

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)

Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performa nce of each contract with the City of Visalia, the BIDDER agrees as follows:

1. The BIDDER will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation. The BIDD ER will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The BIDDER agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The BIDDER will, in all solicitations or advertisements for employees, placed by or on behalf of the BIDDER, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The BIDDER will send to each l abor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the BIDDER ’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.

4. The BIDDER will comply with all provisions of Executive Or der 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. The BIDDER will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the BIDDER’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the BIDDER may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The BIDDER will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each SUBBIDDER or vendor. The BIDDER will tak e such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the BIDDER becomes involved in, or is threatened with litigation with a SUBBIDDER or vendor as a result of such direction by the contracting agency, the BIDDER may request the United States to enter into such litigation to protect the interest of the United States.

Company Name: _________________________________________ Business Address: _________________________________________________ Signature: _________________________________________________________________Date:_________________ Name of Signing Official (Print or Type):_____________________________________________ Title of Signing Official: ______________________________________________ Company Seal (if any)

Griffin Structures, Inc. 1 Technology, Building i, Suite 829, Irvine, CA 92618 Jon Hughes
Executive Vice President of Operations
9/8/2022
233

GRIFFIN STRUCTURES

5. A PPENDI x 47
CM Services for the Visalia Civic Center Phase 2
RFP No. 22-23-16

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OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS
NAMES OF PRINCIPALS, PARTNERS AND.OR TRUSTEES

Firm Name: ________________________________________________________________________ Firm Address: ______________________________________________________________________

List the names of all principals, partners and/or trustees. For corporations provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:

Submitted by: ____________________________________
Date: _____________________

Griffin Structures, Inc.
1 Technology, Building i, Suite 829, Irvine, CA 92618
Roger Torriero, CEO/President/Director Shareholder: Roger Nello Torriero Living Trust u/t/d 5/3/99 Mark Hoglund, Executive VP/Corporate Secretary/Director Kelly Boyle, Executive VP
Jon Hughes, Executive VP
Korin Crawford, Executive VP
Robert Echavarria, Vice President
Dustin Alamo, Vice President
Deryl Robinson, Vice President
Leonard Marshall, Vice President
Hernan Munayco, Vice President
Jon Hughes
9/8/2022
234

GRIFFIN STRUCTURES

5. A PPENDI x 48
CM Services for the Visalia Civic Center Phase 2
RFP No. 22-23-16

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Submit with Proposal

AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE

By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company Seal:
(if any)

Griffin Structures, Inc.
1 Technology, Building i, Suite 829, Irvine, CA 92618
Jon Hughes
Executive Vice President of Operations
9/8/2022
235

GRIFFIN STRUCTURES

5. A PPENDI x 49
CM Services for the Visalia Civic Center Phase 2
RFP No. 22-23-16

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STATE OF CALIFORNIA

DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (REV.12-93)

I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

CONTRACTOR/BIDDER FIRM NAME

FEDERAL ID NUMBER
BY(Authorized Signature)

DATE EXECUTED

PRINTED NAME AND TITLE OF PERSON SIGNING TELEPHONE NUMBER (Include Area Code)

( )
TITLE

CONTRACTOR/BIDDER FIRM’S MAILING ADDRESS

The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above named contractor or grant recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:

(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.

4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, then the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency

Griffin Structures, Inc.

Jon Hughes, Executive Vice President of Operations
Executive Vice President of Operations
1 Technology, Building i, Suite 829, Irvine, CA 92618
330756139
9/8/22
(949) 497-9000
9/8/22
236

NORTHERN CALIFORNIA OFFICE
1850 WARBURTON AVENUE
SUITE 120
SANTA CLARA, CA 95050
408 955 0431

SOUTHERN CALIFORNIA OFFICE
1 TECHNOLOGY DRIVE
BUILDING I SUITE 829
IRVINE, CA 92618
949 497 9000
237
GRIFFIN STRUCTURESP R o P o SE d F EE S TRUCTURE & S C h E d U l ES 1 Visalia Civic Center Phase 2

GRIFFIN STRUCTURES FEE PROPOSAL
November 17, 2022
Griffin Structures’ Fee Proposal is based on all reasonable costs necessary to perform Construction Management services for the City of Visalia’s Civic Center Phase 2 project. For these requisite services, Griffin Structures proposes the following Time & Materials Not to Exceed Fee:

Construction Management $1,097,820
Reimbursable Costs $82,180
Total $1,180,000
Add AlTERNATE: Inspections $340,000
All proposed hourly rates are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time-period. We reserve the right to reallocate hours between staff members and tasks to accomplish the overall objectives and requirements of the project.

Services are based on the attached Fee Schedule, Resource Allocation Schedule, which provides detail on the allocation of hours. Any extension of the schedule or services may result in additional fee, in good faith negotiation with the City.

APPROACH TO PROJECT SCHEDULE
This proposal assumes the following schedule as described in the communication with the City and as illustrated in the Resource Allocation Schedule attached:

1. Pre-Construction: November 2022 through January 2024 (15 Months)

2. Contractor Bidding: February 2024 through April 2024 (3 Months)

3. Construction: May 2024 through o ctober 2025 (18 Months)

4. Closeout: November 2025 through d ecember 2025 (2 Months) 238

GRIFFIN STRUCTURES
P R o P o SE d F EE S TRUCTURE & S C h E d U l ES 2

APPROACH TO STAFFING & PROJECT TEAM
To bring the highest level of efficiency and value to the City, Griffin Structures has assembled following team in accordance with the scope of work:

Jon hughes will serve as the Project Executive providing as-needed leadership for the team to deliver a successful project to the City. In this role Jon will bring his extensive experience in public safety and civic facilities, along with his proven experience with the City of Visalia. In this capacity, we have allocated 4 hours per month for the duration of the project for a total of 152 hours.

Tom ottenstein will serve as Construction Manager and will be the primary point of contact for the duration of the project. during preconstruction Tom will be deployed part time, averaging roughly 45 hours per month. once construction begins, Tom will reduce his hours to roughly 12 hours per month to maintain leadership and continuity for the duration of the project.

For this level of services, we have allocated 1,083 hours of Tom’s time. lance Solomon will serve as the on-site Construction Manager and proposed replacement for Tom should circumstances arise requiring such a change. In this role, lance will support Tom during preconstruction by performing constructability reviews at key stages of the project. once construction begins lance will then transition to a full-time deployment in the field to oversee all aspects of construction. For this level of service, we have allocated 3,550 hours of lance’s time.

Rob Carnes will serve as a Constructability Review Specialist. having served as the Construction Manager for the Visalia Emergency Communications Center project, Rob will support the constructability review process and provide key insights based on Rob’s in-depth understanding of the City and the Civic Center project site overall. For this level of service, we have allocated 30 hours of Rob’s time.
deryl Robinson will also serve as a Constructability Review Specialist. Given deryl’s extensive portfolio of public safety and civic center projects, deryl will provide invaluable insights to the constructability review process. For this level of service, we have allocated 30 hours of deryl’s time.

Add AlTERNATE: This proposal includes an add alternate for part time quality assurance inspection services during construction. Given the uncertainty of the project at this time, this add alternate assumes a part time deployment (4 hours per day) for the duration of construction for a total of 1634 hours at $205 per hour. At such a time when the scope is more clearly defined, Griffin will negotiate this add alternate in good faith with the City to bring the highest value to the project.

APPROACH TO STAFFING & PROJECT TEAM

1. hourly rates are valid through december 31, 2025 and will escalate by CPI annually thereafter.

2. Insurance costs are included as a reimbursable expense and will be billed monthly at the rate of $10 per $1,000.

3. on-site trailer rental, furniture, utilities, and sanitary facilities for our field staff (Construction Management team) are excluded. We assume that offices will be provided as part of the construction site trailer(s) being provided by the City’s contractor.

4. Costs for all permits required for the project are excluded. It is assumed that the City will pay for all permitting fees, assessments, easements, school fees, and other agency or governmental fees or costs to support the design and construction the project. We have not included any permit related fees within our fee proposal. Permits will be pulled by others.
239

GRIFFIN STRUCTURES
P R o P o SE d F EE S TRUCTURE & S C h E d U l ES 3

5. At no cost to the owner, and subject to Internal Revenue Code 179d, (deduction for Energy Efficient Commercial Buildings) owner agrees to allocate any applicable tax deductions to construction manager (Griffin Structures) as may be relevant to ‘public entity’ projects.

6. Costs for surveying, construction staking, environmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded.

7. Software licenses or user fees and all software training costs for specific project management software being required by either the City or their contractor(s) is excluded. For purposes of providing document Management services, this proposal assumes the use of “Submittal Exchange” (oracle) the cost for which is included in this proposal as a reimbursable expense.

8. Cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone.

9. Wage Compliance Program including Certified Payroll auditing, field interviews, or reporting is excluded. Based on State law SB 854, it is assumed that the dept. of Industrial Relations (dIR) will manage this effort at the State level. Griffin will enforce the Contractor registration requirements stipulated by the dIR.

10. Independent or third-party testing companies such as Roofing, Peer Reviews, lEEd, or other specialized third-party oversight services other than those listed herein are excluded.

11. Commissioning requirements required by Cal Green (Title 24) are excluded. Griffin will manage the commissioning process, but we have not included a commissioning agent, nor development of commissioning specifications.

12. No FF&E or oS&E is included in this proposal.

13. Construction Site Security is excluded.

14. Construction Manager will review all RFI’s, Submittals, and Substitutions only for completeness, approvals to be executed by the engineer of record.

15. This proposal does not include a formal independent Inspector of Record (IoR); it is assumed that any Building department and Public Works inspections will be performed by the City’s Building inspections staff. Proposed Add AlTERNATE inspection services is for quality assurance inspections and is not to be misconstrued as a formal inspector of record.

16. Construction Cost Estimates, when provided, are based on standard industry practice, professional experience, and knowledge of market conditions. Griffin has no control over material and labor costs, contractor’s methods of establishing prices or the market and bidding conditions at the time of bid. Therefore, Griffin does not guarantee that bids received will not vary from the cost estimate provided and Griffin is not liable for any costs, liabilities, or damages incurred by the City arising from Griffin’s opinion of cost, the actual project cost to the City, delays caused by events outside the control of Griffin, or any labor or material cost increases.

17. Griffin is not responsible for, and the City will hold Griffin harmless from, any schedule delays and/or any losses, damages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin’s control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, “Non-Consultant delays”). The schedule for completion will be extended for any Non-Consultant delays. If Griffin incurs additional costs or expenses due to Non- Consultant delays, then Griffin’s fee compensation will be equitably adjusted to cover such additional costs or expenses, at then current rates.

18. CASp review and inspection services are excluded.
240
GRIFFIN STRUCTURESP R o P o SE d F EE S TRUCTURE & S C h E d U l ES 4

PPRROOJJEECCTT EEXXEECCUUTTIIVVEE PPRROOJJEECCTT MMAANNAAGGEERR CCOONNSSTTRRUUCCTTIIOONN MMAANNAAGGEERR --

PPMM RREEPPLLAACCEEMMEENNTT

CCOONNSSTTRRUUCCTTAABBIILLIITTYY

RREEVVIIEEWW SSPPEECCIIAALLIISSTT

CCOONNSSTTRRUUCCTTAABBIILLIITTYY

RREEVVIIEEWW SSPPEECCIIAALLIISSTT
Jon Hughes Tom Ottenstein Lance Solomon Deryl Robinson Rob Carnes $240/hr. $230/hr. $225/hr. $225/hr. $225/hr.
11 PPRREE--CCOONNSSTTRRUUCCTTIIOONN 7722 881100 222222 3300 3300

1.1 Construction Management Work Plan Incl Incl Incl Incl Incl

1.2 Project Kick-Off Meeting Incl Incl Incl Incl Incl

1.3 Review Existing Documents Incl Incl Incl Incl Incl

1.4 Schematic Design Plans Development Incl Incl Incl Incl Incl

1.5 Communications and Correspondence Incl Incl Incl Incl Incl

1.6 Meeting Attendance Incl Incl Incl Incl Incl

1.7 Independent Opinion of Probable Cost Incl Incl Incl Incl Incl

1.8 Dispute Resolution Services and Claims Procedure Incl Incl Incl Incl Incl

1.9 Contractor Submittal Log Incl Incl Incl Incl Incl

1.10 Third Party Coordination and Permitting Assistance Incl Incl Incl Incl Incl

1.11 Bidding Phase Services Incl Incl Incl Incl Incl

1.12 Contractor Prequalification Incl Incl Incl Incl Incl

1.13 Value Engineering Incl Incl Incl Incl Incl
22 CCOONNSSTTRRUUCCTTIIOONN 7722 224499 33009966 00 00

2.1 Mobilization Incl Incl Incl - -

2.2 Project Controls and General Administration Incl Incl Incl - -

2.3 CM Project Invoices Incl Incl Incl - -

2.4 Processing Progress Payments Incl Incl Incl - -

2.5 Communications and Coordination Incl Incl Incl - -

2.6 Onsite Inspection and Photo and Video Documentation Incl Incl Incl - -

2.7 Submittal Review and Management Incl Incl Incl - -

2.8 Request for Information (RFI) Management Incl Incl Incl - -

2.9 Change Order Management Incl Incl Incl - -

2.10 Claims Review and Analysis Incl Incl Incl - -

2.11 Inspection and Observation Services Incl Incl Incl - - 33 PPRROOJJEECCTT CCLLOOSSEEOOUUTT 88 2244 223322 00 00

3.1 Record Drawings Incl Incl Incl - -

3.2 Start-Up and Commissioning Support Incl Incl Incl - -

3.3 Project Closeout Services Incl Incl Incl - -
TToottaall HHoouurrss 115522 11008833 33555500 3300 3300 SSuubbttoottaallss $$3366,,448800 $$224499,,009900 $$779988,,775500 $$66,,775500 $$66,,775500 PPRROOJJEECCTT // CCOONNSSTTRRUUCCTTIIOONN MMAANNAAGGEEMMEENNTT TTOOTTAALL $$11,,009977,,882200 44 RREEIIMMBBUURRSSAABBLLEE CCOOSSTTSS $$8822,,118800

4.1 Cloud Based Document Management - Submittal Exchange $16,500

4.2 4 Creeks Engineering - Value Analysis Support (ALLOWANCE) $50,000

4.4 Insurance $11,680

4.5 Misc. Equipment and Printing $4,000
GGRRIIFFFFIINN TTOOTTAALL $$11,,118800,,000000
55 AADDDD AALLTTEERRNNAATTEE

5.1 Part Time Quality Assurance Inspections $$334400,,000000 Item No. PPRROOJJEECCTT PPHHAASSEE
241
GRIFFIN STRUCTURESP R o P o SE d F EE S TRUCTURE & S C h E d U l ES 5

NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

PPRREE--CCOONNSSTTRRUUCCTTIIOONN
Project Initiation
Schematic Design
Design Development
Construction Documents
Permitting
Contractor Bidding

CCOONNSSTTRRUUCCTTIIOONN
Construction

CCLLOOSSEEOOUUTT
Punch List & Commissioning
Move In
Project Executive - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Project Manager - Tom Ottenstein 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 12 12 12 12 12 12 12 Construction Manager - Lance Solomon 10 20 20 172 172 172 172 172 172 172 172 172 PD Specialist - Deryl Robinson 10 10 10
PD Specialist - Rob Carnes 10 10 10
Project Executive - Jon Hughes 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ Project Manager - Tom Ottenstein 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ Construction Manager - Lance Solomon -$ -$ -$ -$ 2,250$ -$ -$ -$ -$ 4,500$ -$ -$ 4,500$ -$ -$ -$ -$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ PD Specialist - Deryl Robinson -$ -$ -$ -$ 2,250$ -$ -$ -$ -$ 2,250$ -$ -$ 2,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ PD Specialist - Rob Carnes -$ -$ -$ -$ 2,250$ -$ -$ -$ -$ 2,250$ -$ -$ 2,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 1188,,006600$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 2200,,331100$$ 1111,,331100$$ 1111,,331100$$ 2200,,331100$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 5500,,001100$$ 5500,,001100$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

PPRREE--CCOONNSSTTRRUUCCTTIIOONN
Project Initiation
Schematic Design
Design Development
Construction Documents
Permitting
Contractor Bidding

CCOONNSSTTRRUUCCTTIIOONN
Construction

CCLLOOSSEEOOUUTT
Punch List & Commissioning
Move In

TTOOTTAALLSS
Project Executive - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 115522 Project Manager - Tom Ottenstein 12 12 12 12 12 12 12 12 12 12 12 12 11,,008833 Construction Manager - Lance Solomon 172 172 172 172 172 172 172 172 172 172 172 60 33,,555500 PD Specialist - Deryl Robinson 3300
PD Specialist - Rob Carnes 3300
Project Executive - Jon Hughes 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 3366,,448800$$ Project Manager - Tom Ottenstein 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 224499,,009900$$ Construction Manager - Lance Solomon 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 13,500$ 779988,,775500$$ PD Specialist - Deryl Robinson -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 66,,775500$$ PD Specialist - Rob Carnes -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 66,,775500$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 1177,,222200$$ 11,,009977,,882200$$ 2200224422002222

MONTHLY STAFFING HOURS

PROJECT PHASE

MONTHLY STAFFING HOURS
22002233
22002255PROJECT PHASE
242
243
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 22-0437 Agenda Date: 12/19/2022 Agenda #: 6.

Agenda Item Wording:

Adoption of Resolution 2022-63, the required biennial update of the list of City of Visalia designated employees and classifications for the purpose of compliance with Chapter 2.08 of the Ordinance Code of the City of Visalia specifying conflict of interest regulations. (Resolution 2022-63 required) Deadline for Action: 12/19/2022
Submitting Department: Administration
Contact Name and Phone Number: Michelle Nicholson, Chief Deputy City Clerk, 713-4512 Department Recommendation:

It is recommended that the Visalia City Council adopt Resolution 2022-63, the regularly scheduled biennial update of the list of designated employees who are responsible for significant amounts of purchasing or are primary decision-makers regarding purchasing. This list notes the people in the organization who will be required to complete conflict of interest reports detailing specific sources of income, gifts, and other sources of income.

Background Discussion:

The Fair Political Practices Commission (FPPC) has regulations regarding the establishment and maintenance of conflict-of-interest codes. Resolution 2022-63 reflects the changes that have occurred to the positions and position titles over the past two years. The City’s conflict of interest code ordinance complies with the requirements of state laws and provides for the periodic update of the list of designated employees by Council resolution.

The action before the Council tonight is the regular biennial update. The attached resolution reflects the positions that are currently in the City of Visalia organization, as well as adding/deleting titles because of changes in assigned responsibilities. In addition, some employees may now have greater purchasing authority and responsibility. Conflict of interest codes focus on those people in an organization who are responsible for significant amounts of purchasing or are the primary decision- makers regarding purchasing. These responsibilities exist at different levels in the various departments/divisions and therefore the resolution must be specific down to the level of the individual title, rather than the class (supervisor, manager, etc.) of the employees.

The City Clerk’s office coordinates the filing of VPPC statements and communicates to the employees on this list what is required of them. Members of the City Council and the primary appointed City officials (such as the City Manager and Chief Financial Officer) are covered by other sections of FPPC regulations and are included in the resolution for informational purposes only.

Actual reporting is an individual responsibility of each affected employee.

Fiscal Impact:

Visalia City Council Printed on 12/15/2022Page 1 of 2
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File #: 22-0437 Agenda Date: 12/19/2022 Agenda #: 6.

None.

Prior Council Action: Council adopted the current conflict of interest code in December 2020.

Alternatives: None
Recommended Motion (and Alternative Motions if expected):

I move to adopt Resolution 2022-63, the required biennial update of the list of City of Visalia designated employees and classifications for the purpose of compliance with Chapter 2.08 of the Ordinance Code of the City of Visalia specifying conflict of interest regulations.

Environmental Assessment Status: None
CEQA Review: None.

Attachments: Resolution 2022-63
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RESOLUTION 2022-63

RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF VISALIA FOR THE PURPOSES OF COMPLIANCE WITH CHAPTER 2.08 OF THE ORDINANCE CODE OF THE CITY OF VISALIA

SPECIFYING CONFLICT OF INTEREST REGULATIONS

WHEREAS, the City of Visalia has adopted Chapter 2.08, Section 2.08.10 of the Visalia Municipal Code, which provides for a conflict-of-interest code pursuant to the Political Reform Act (Government Code Section 81000, et seq.); and

WHEREAS the City must designate those positions within the organization that shall be deemed Designated Employees and must further specify disclosure categories for each position listed.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Visalia hereby establishes the following revised list of Designated Employees and Disclosure Categories:

DESIGNATED EMPLOYEE POSITIONS AND DISCLOSURE CATEGORIES

Department

Classification Employee Disclosure
Category

All Consultants 1 * see footnote
Administration Airport Manager Miller 2
Assistant City Manager Vacant, Mascia 1
Chief Deputy City Clerk Nicholson 2
City Engineer Senteno 2
Community Relations Manager Mackey 2
Convention Center Manager , Reynosa 2
Transit Manager DeRossett 2
Senior Civil Engineer Bons, Blair, Keenan,
Lampe
2 Human Resources Manager Davis 2
Insurance and Benefits Manager Dunn 2
Management Analyst Shearer, Zimmerman 2

(eliminated)

Community
Development
Assistant Community
Development Director/ Building
Official
Huckleberry 2
Associate Planner Carrillo, Dan 2

Community Development
Director
Bernal 1
Economic Development Manager Jones 2
Neighborhood Preservation
Manager
Robertshaw 2
Principal Planner Smith
Senior Planner Vacant 2
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Finance and
Technology

Animal Services Superintendent , Vacant 2
Finance Manager Montgomery 2
Assistant Finance Director Murch 2
Financial Analyst Pena, Williams,
Swearingen, Ybarra,
Quevedo, Verduzco
2 Housing Specialist Perez 2
Information Services Manager Howison 2
Management Analyst Forrester 2
Information Services Supervisor Kootstra, Salazar 2
Senior/Administrative Analyst Vacant 2
Fire
Department
Fire Battalion Chief Hughes, Wristen,
Fricke, Van Grouw
2 Fire Chief Griswold 1
Fire Marshal Reed 2
Community
Services
Community Services Director Kincaid 1
Facilities Maintenance
Superintendent
Cote 2
Recreation Manager Roggenkamp 2
Parks & Urban Forestry Manager Vacant 2
Parks & Urban Forestry
Supervisor
Hooyer 2
Park Maintenance Supervisor Tillman 2
Police
Department
Police Captain , Fahoum, Swarthout,
Ford
2 Police Chief Salazar 1
Police Lieutenant Dominguez, Hughes,
Whaley, Short, ,
Kroeze, Sanchez,
Verissimo

2 Police Specialist Valencia 2
Police Support Services Manager Davis 2
Public Works
Fleet Supervisor Morgantini 2
Public Works Director , Bartsch 1
Public Works Manager (Solid
Waste)
Serpa 2
Public Works Manager (Streets) Ferguson 2

Water Reclamation Plant
Maintenance Supervisor

Oates
2 Waste Reclamation Plant
Operations Supervisor

Vacant
2 Water Reclamation Plant
Superintendent

Vacant
2 * Consultants shall be included in the list of designated positions and shall disclose pursuant to the disclosure requirements in this code subject to the following limitations:
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The City Manager or designee may determine in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to comply fully with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and based upon that description, a statement of the extent of disclosure requirements.

The City Manager or designee’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict-of-interest code.

DISCLOSURE CATEGORIES

Disclosure Category 1:

Designated employees assigned this category must report:

a) Interests in real property which are located in whole or in part:

1. within the boundaries of the City of Visalia,

2. within two miles of the boundaries of the City of Visalia, or

3. within two miles of any land owned or used by the City of Visalia, including any leasehold, beneficial or ownership interest or option to acquire such interest in real property.

b) Investments and business positions in business entities, and income, including loans, gifts, and travel payments, from sources which engage in the acquisition or disposal of real property within the jurisdiction.
c) Investments and business positions in business entities and income, including loans, gifts, and travel payments, from sources which:

1. are contractors or subcontractors engaged in the performance of work or services of the type utilized by the City of Visalia, or

2. manufacture, sell, or provide, supplies, materials, books, machinery, services, or equipment of the type utilized by the City of Visalia.

Disclosure Category 2:

Designated employees assigned this category must report:

a) Investments and business positions in business entities; and

b) Income including loans, gifts, and travel payments, from sources which manufacture, sell, or provide supplies, materials, books, machinery, services, or equipment of the type utilized by the employee’s department or the City of Visalia.

Public Officials Who Manage Public Investments

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The following positions are not covered by this conflict-of-interest code because the individuals holding these positions must file under Government Code Section 87200.

These positions are listed for informational purposes only:

 Mayor/Council Members
 Finance Director
 City Attorney
 City Manager
 Planning Commissioners
 Consultants (those involved in the investment of public funds)

An individual holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by Government Code Section 87200.

This resolution shall become effective immediately and shall supersede any previous resolution establishing such designated employees and disclosure categories.

PASSED AND ADOPTED: December 19, 2022 LESLIE B. CAVIGLIA, CITY CLERK

STATE OF CALIFORNIA)
COUNTY OF TULARE ) ss.

CITY OF VISALIA )

I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2022-63 passed and adopted by the Council of the City of Visalia at a regular meeting held on December 19, 2022.

Dated: December 20, 2022 LESLIE B. CAVIGLIA, CITY CLERK

By Michelle Nicholson, Chief Deputy City Clerk
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 22-0453 Agenda Date: 12/19/2022 Agenda #: 7.

Agenda Item Wording:

Request authorization to file a notice of completion for Vista Del Sol subdivision containing 95 single- family residential lots located at the southeast corner of South Pinkham Street and East K Avenue.

Deadline for Action: None
Submitting Department: Community Development
Contact Name and Phone Number:

Lupe Garcia, Civil Engineer, [email protected] <mailto:[email protected]> (559) 713- 4197
Jason Huckleberry, Assistant Community Dev Director, [email protected] <mailto:[email protected]>, (559) 713-4495 Paul Bernal, Community Development Director, [email protected] <mailto:[email protected]>, (559) 713-4025
Department Recommendation:

Staff recommends that City Council authorize the filing of a Notice of Completion for Vista Del Sol subdivision.

Background Discussion:

All of the required improvements for this subdivision have been completed and are ready for acceptance by the City Engineer. The Vista Del Sol subdivision was developed by San Joaquin Valley Homes and contains 95 single-family residential lots.

The developer has submitted a maintenance bond in the amount of $301,746.02 as required by the Subdivision Map Act, to guarantee the improvements against defects for one year. Staff recommends that authorization be given to file the Notice of Completion.

The City Council authorized the recording of the final map for Vista Del Sol subdivision on February 22, 2022. All bonds and cash payments, as identified in the subdivision agreement, were received by the City at that time. As required by the subdivision ordinance, a maintenance bond valued at 10% of the cost of the public improvements has been submitted prior to recording of the Notice of Completion. The Maintenance Bond is held for one year after the recording and acts as a warranty for the public improvements installed per the subdivision agreement.

Fiscal Impact:

By authorizing this Notice of Completion, the City of Visalia will incorporate the identified public improvements into normal routine maintenance plans and procedures following the one-year maintenance period. This will have a nominal adverse effect on the fund that provides such maintenance.

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File #: 22-0453 Agenda Date: 12/19/2022 Agenda #: 7.

Prior Council Action:
· On February 22, 2022, the City Council authorized the recordation of the final map for Vista Del Sol subdivision.
· On February 22, 2022, the City Council authorized the formation and assessment of Landscape and Lighting Assessment District No. 22-01
Other:

On May 24, 2021, the Planning Commission approved Vista Del Sol Tentative Map No. 5578.

Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

I move to authorize the filing of Notice of Completion for Vista Del Sol.

Environmental Assessment Status: Initial Study/Negative Declaration No. 2021-11 CEQA Review: Negative Declaration No. 2021-11, adopted May 24, 2021.

Attachments:

1. Aerial Map

2. Final Map

3. Development Disclosure
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 22-0455 Agenda Date: 12/19/2022 Agenda #: 8.

Agenda Item Wording:

Authorize the City Manager to execute the reimbursement agreement associated with phase one of the YS Industries Industrial Park project, located on the south side of West Riggin Avenue, approximately 600-feet east of North Kelsey Street (APN: 000-014-626) Deadline for Action: 12/19/2022
Submitting Department: Community Development
Contact Name and Phone Number:

Adrian Rubalcaba, Associate Engineer, (559)713-4271, [email protected] <mailto:[email protected]>
Jason Huckleberry, Assistant Community Development Director, (559)713-4495, [email protected] <mailto:[email protected]> Paul Bernal, Community Development Director, (559)713-4025, [email protected] <mailto:[email protected]>
Department Recommendation:

Staff recommends that City Council authorize the City Manager to execute the reimbursement agreement associated with phase one of the YS Industries Industrial Park project.

Summary:

All of the required improvements for phase one of the industrial park project, developed by YS Industries, have been completed and accepted by the City. Per the conditions of approval under Site Plan Review No. 19-213, the project was required to widen Riggin Avenue along its parcel frontage and install sanitary sewer infrastructure in accordance with the City’sCirculation Element and Sewer Master Plans. Riggin Avenue, an arterial roadway, is identified for funding in the City’s current Transportation Impact Fee (TIF) program and portions of the road widening improvements qualify for reimbursement. Additionally, a 12-inch sanitary sewer main was identified in Riggin Avenue per the City’s Sewer master plan and portions of the improvements qualify for reimbursement. The reimbursement total for this project is $329,486.87 for the excess in pavement, right-of-way, striping, sewer trunk line oversizing, and any other additional work beyond the typical developer responsibilities. Once the improvements have been completed and accepted by the City they are reimbursable to the developer in the form of impact fee credits and/or cash payments.

The City’s Development Reimbursement Review Committee (DRRC) has reviewed and recommended approval of the reimbursement agreement associated with phase one of the YS Industries Industrial Park project in a meeting held on November 9, 2022. Therefore, staff recommends that the City Council authorize the City Manager to execute the reimbursement agreement.

Background Discussion:

On November 20, 2019, the Site Plan Review Committee approved Site Plan Review (SPR) Visalia City Council Printed on 12/15/2022Page 1 of 3
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File #: 22-0455 Agenda Date: 12/19/2022 Agenda #: 8.

On November 20, 2019, the Site Plan Review Committee approved Site Plan Review (SPR) application No. 19-213, titled “YSRiggin Industrial Park”,proposing to construct two concrete tilt-up industrial buildings in the Industrial (I) zone. The proposed development consisted of two buildings, each approximately 300,000 square feet in size on a 37-acre parcel site located on the south side of Riggin Avenue, approximately 600-lineal feet east of Kelsey Street. Per the project SPR conditions of approval, Riggin Avenue was required to be widened to its ultimate southerly right-of-way limits along the project’sparcel frontage. This required additional street pavement, striping, right-of-way, sewer trunk line extension, and other miscellaneous improvements that were outside the typical developer responsibilities. The offsite improvement plans were submitted and approved through the City’s building permit process, under Building Permit No. B196141. Construction of these improvements were completed, and the permit was finaled on April 30, 2021.

Reimbursement of sewer master planned trunk line installation and oversizing costs is allowed under the provisions of Title 13 of the Visalia Municipal Code (VMC). Additionally, under Resolution No. 2008-58 adopted by City Council on December 1, 2008, the City will reimburse the developer for a portion of improvements made to streets designated in the City of Visalia Circulation Element as arterial and collector streets. Under Ordinance 2013-01, approved by Council on April 15, 2013, amendments were made to the timing of reimbursement paid by the City for private construction of planned transportation facilities. Per the TIF program stipulations, the developer will be fully reimbursed through credit of the TIF due at the time of building permit issuance and any balance remaining to be paid in cash within specific time periods following final acceptance by the City.

The total amount to be reimbursed for phase one of the YS Industries Industrial Park project is $329,486.81. Because project costs for the roadway items were not available at the time of building permit issuance for the two industrial warehouses, impact fee credits were not applied to the permit.

Therefore, reimbursement would be due in the form of a cash payment to the developer. The projects were assessed and paid a grand total of $551,227.04 in transportation impact fees.

The reimbursement agreement for phase one of the YS Industries Industrial Park project was reviewed and recommended for approval by the DRRC. The DRRC is comprised of staff from the Community Development, Finance, and Public Works Departments. The DRRC reviewed the reimbursement to ensure that costs are reasonable compared to the City’scosts for comparable capital projects and to a unit cost schedule focused on Visalia’s construction market.

Fiscal Impact:

The reimbursement will be funded from budgeted capital projects designated to reimburse developers for infrastructure installed. Reimbursement will be from the Transportation Impact Fee fund (CP9130) in the amount of $309,672.87 and the Sanitary Sewer Trunk Line Fund (CP9318) in the amount of $22,814.00.

Prior Council Action: Not applicable.

Committee/Commission Review and Action:

On November 9, 2021, the Development Reimbursement Review Committee (DRRC) reviewed and recommended for approval the reimbursement associated with phase one of the YS Industries Industrial Park project.

Alternatives: None recommended.

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File #: 22-0455 Agenda Date: 12/19/2022 Agenda #: 8.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to execute the reimbursement agreement associated with YS Industries Industrial Park project phase one.

CEQA Review:

Statutory Exemption-State Code Number: 15268. Notice of Exemption filed November 26, 2019, as Environmental Document No. 2019-77.

Attachments:

1. Location Map

2. Aerial Exhibit

3. Project Site Plan
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MODOC
MODOC

W RIGGIN AVE

W DOE AVE

N CLANCY ST

N CLANCY CT

W ELOWIN CT

N PLAZA DR

N KELSEY ST

N SHIRK ST

N KELSEY ST

W RIVERWAY AVE

W FERGUSON AVE
AVE 312

N PLAZA DR

W SUNNYVIEW AVE
RD 92

LOCATION MAP
±

NOT TO SCALE
CITY
LIMITS

PROJECT

LOCATION
263
AVE 312

W SUNNYVIEW AVE

W RIGGIN AVE

N CLANCY ST

N KELSEY ST

AERIAL EXHIBIT
±

NOT TO SCALE
CITY
LIMITS

PROJECT

LOCATION
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 22-0412 Agenda Date: 12/19/2022 Agenda #: 1.

Agenda Item Wording:

Presentation on the Status of the Storm and Sewer Master Plan Updates and Introduction to the Nexus Study.

Deadline for Action: None.

Submitting Department: Administration - CIP Engineering Contact Name and Phone Number:

Katherine Woodhull-Fuget, Assistant Engineer, Katherine,[email protected], (559) 713- 4447
Frank Senteno, City Engineer, [email protected], (559)-713-4331 Nick Mascia, Assistant City Manager, [email protected], (559) 713-4323 Department Recommendation:

Staff recommends the City Council receive a presentation and status update on the Storm and Sewer Master Plans.

Background Discussion:

The City of Visalia entered a contract with Carollo Engineers, Inc to update the City’spublic facility master plans for storm sewer and sanitary sewer collection in September 2018. Please note throughout this report and the presentation ‘storm sewer’, ‘storm water’, or ‘storm drain’ are interchangeable. In an effort to not confuse sanitary sewer with these three, staff will reference the sanitary sewer as ‘sewer’and storm sewer as ‘stormwater’. However, please note when speaking about the specific funds the nomenclature of 'storm sewer’ will be used.

The main purpose of updating these master plans is to adequately size storm water and sewer system facilities for the future growth in accordance with the 2014 General Plan update. The 2014 General Plan update contains new policies and changes to land use types and land use densities that have a direct impact on the sizing of these facilities. The current master plans were updated in 1994 based on the 1990 General Plan. These master plan updates should track on the same cycle of updates that occur to the General Plan. These master plans provide necessary guidance to City staff for capital projects planning and to private developers for knowing the City’srequirements for storm water and sewer system facilities. Additionally, these master plans will include nexus studies that will provide an equitable distribution of development costs through updated development impacts fees for storm water and sanitary sewer collection. The storm nexus will also provide documentation on recommended updates to the storm sewer service charges for use in the Proposition 218 process.

See below for additional information regarding Storm sewer service charges Development Impact Fees
Under the California Mitigation Fee Act (AB 1600) cities and counties have the authority to implement development impact fees (DIF). DIFs allow cities to collect fees from new development projects to fund improvements that address those projects’impacts to the City’sinfrastructure. To impose DIFs, Visalia City Council Printed on 12/16/2022Page 1 of 4
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File #: 22-0412 Agenda Date: 12/19/2022 Agenda #: 1.
fund improvements that address those projects’impacts to the City’sinfrastructure. To impose DIFs, a jurisdiction must prepare a study showing that reasonable connection (nexus) exists between the impacts caused by new development and the capital improvements needed to address those impacts. This study must also calculate the proportional fee that can be assessed on each project that pays for that project’s share of the impact.

While DIFs are an important revenue source for capital infrastructure, there are several limits and restrictions on how these fees are spent, which means that DIFs alone cannot finance the City’s infrastructure needs. DIFs are considered restricted funds and are collected outside the City’s general fund. They are only eligible to pay for the initial capital costs of new infrastructure specifically identified in the nexus study and cannot be used for the operations or maintenance of that infrastructure. Additionally, DIF funds can only be used to address the proportional impact that new development has on infrastructure. They cannot be used to pay for an existing deficiency or shortfall in infrastructure spending. This means that the City must rely on other capital funding to build required improvements in combination with DIFs. Finally, impact fees are collected proportionally over time as new development occurs. This means that projects funded with DIFs are generally long- term projects that must be financed over time as development occurs and revenues are collected and set aside to construct improvements.

The City’scurrent storm and sewer impact fees are based on the 1994 master plans and nexus studies. These impact fees are adjusted annually by the Engineering News Record Construction Cost Index (ENRCCI). Impact fee funds are usable only for projects identified in the 1994 maser plans.

Visalia has grown significantly in the 28 years since the master plans were last updated, and some of the City’s infrastructure needs have shifted. For sewer, water conservation efforts and water efficiency innovations have altered the projected sewer demand. For storm, changes in water quality requirements from the State Water Resources Control Board has created a need to avoid new direct discharges into waterways which significantly changes the storm master plan. The updates to the storm and sewer master plans identify new projects based on the current infrastructure and projected needs. This new nexus study will update the impact fees to reflect the new identified projects.

Storm Service Charges
The City Council resolutions that implemented the 1994 Storm Water Master Plan Update included the funding program for capital improvement costs. This funding program established a revenue split of 75% assigned to storm drainage impact fees on new development and 25% assigned to a storm service charge on existing development. This storm service charge is charged monthly and has been broken down into the following components and fee amounts:

Fee Amount Updated Fund
Master Plan
Improvements
$0.84 per account
per month
Last increased 2004 221
Correct Existing
Deficiencies
$0.67 per account
per month
Last increased 2004 222
Waterway
Acquisition/Maintenance
$0.51 per account
per month
Increased by CPI
FY18-19
251
Kaweah Lake
Enlargement Project and
Local Storm Water
Maintenance
$0.59 per account
per month
Increased by CPI
annually
223
Operations &
Maintenance
$0.24 per 1,000 sq.
ft. of parcel size
Last increased 2004 481
Cost of administering the City’sStorm water Quality Management Program (MS4 Program) will be included as part of the Operations & Maintenance fee component. The adoption of the storm service charges did not include an inflationary adjustment. The passage of Proposition 218 in 1996 has restricted the City’sability to adjust the service charges. The Master Plan Improvements, Correcting Existing Deficiencies, and Operations & Maintenance service charges were last updated by the adoption of a four-year rate increase in 2001 (resulting in a yearly increase until 2004) through the Prop 218 process.

Fiscal Impact:

This presentation will introduce the Nexus Study tied to the Update of the Storm and Sewer Facility Master Plans. The Nexus Study will result in adjustments to the impact fees and service charges that contribute to the following funds:
· 221 Storm Sewer Construction
· 222 Storm Sewer Deficiency
· 231 Wastewater Trunkline
· 481 Storm Sewer Maintenance
The Nexus Study will not be modifying funds 251 Waterway Acquisition/Maintenance, 223 Kaweah Lake Enlargement, or 431 Wastewater Treatment Plant.

Next Steps
Staff will continue working with the Consultant to conduct the Nexus Study as described in the presentation, with the intent to return to Council to present the proposed impact fees and service charges in Spring 2023.

Prior Council Action:

December 5th, 2022
Authorize the City Manager to approve a contract amendment for Carollo Engineers, Inc. in the amount of $97,070 for the Update to the Storm water Master Plan (Project Number 2450- 72000/CP9067-999) and an additional appropriation of $100,000 from Storm Sewer Construction Fund 221.

August 16, 2021
Authorize the City Manager to approve a contract amendment for Carollo Engineers, Inc. in the amount of $132,543 for the Update to the Storm water Master Plan (Project Number 2450- 72000/CP9067-999); and authorize the appropriation of $140,00 from Storm Sewer Construction Fund (221) to CP9067.

September 4, 2018
Council authorized the City Manager to execute an agreement for RFP 17-18-29 to Update the City’s Visalia City Council Printed on 12/16/2022Page 3 of 4
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File #: 22-0412 Agenda Date: 12/19/2022 Agenda #: 1.

Council authorized the City Manager to execute an agreement for RFP 17-18-29 to Update the City’s Public Facility Master Plans for Storm Water and Sanitary Sewer Collection with Carollo Engineers, Inc. in the amounts of $326,700 (CP9067) and $279,200 (CP0015), authorized the appropriation of $155,285 from Fund 221 to CP9067, and authorized the appropriation of $12,000 from Fund 231 to CP0015.

June 6, 2016
Work session to review key topics related to the City’ssewer system and storm water master plans and receive Council feedback for incorporation into the scope of work and authorize the advertising of a Request for Proposals (RFP) to update these master plans.

July 16, 2001
Adoption of a four-year rate increase for the Storm Sewer Enterprise. Resolution 2001-49 required.

Alternatives:

None.

Recommended Motion (and Alternative Motions if expected):

No action, informational only.

Environmental Assessment Status:

A Programmatic Environmental Impact Report will be required prior to the adoption of the public facility master plans. Staff intend to issue a new RFP for the development of the storm and sewer master plan programmatic EIRs.

CEQA Review:

See Environmental Assessment Status above.

Attachments:

1. Nexus Study Presentation
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Introduction to the Storm and
Sewer Master Plan Nexus Study
1 270
Agenda
• What is a ‘Nexus Study’
• Scope and Adoption Process
• Background
• Tentative Timeline / Schedule
• Council Direction
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3 Master Plan Update
Identifies Current Future
Infrastructure Needs
Nexus Study Ensures
Equitable Distribution of
Infrastructure Costs
Development Occurs,
Impact Fees Collected
Collected Revenue Used
for Master Plan
Improvements
Existing Master Plan
Becomes Outdated as
City Grows
What is a Nexus Study?
272
Stormwater Service Charges
Revenue
Expenditures
4 vs
273
Tasks of a Nexus Study
5 Data
Collection
Impact Fees
Financial
Projection
Cost of
Service
Rate Charge
Design
Presentations
and Reports
Stormwater Service Charge
274
Adoption Process
Stormwater Service Charges
• City attorney draft Proposition
218 notice
• Notice for Public Hearing – 45
days before hearing
• Public Hearing
• Presentation of Study results
• Count protests
• All‐Mail Ballot Process
Impact Fees
• No Proposition 218 needed
• City adoption process applicable
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Storm and Sewer Master Plan History
1994 Current
Master Plans
Adopted
2006 ‐ Only 1
Storm Master
Plan Proposal
2008 Great
Recession
2014 General
Plan Update
2018 ‐ Major
Staff Turnover
Ongoing
Development
7 276
1994 Storm Master
Plan
• 8 Drainage Basins/Catchment Areas
Defined
• Relies heavily on discharging directly to
waterways
• St Johns River, Modoc Ditch, Mill Creek,
Evans Ditch, Packwood Creek, and
Cameron Creek
• Assumes space to enlarge waterway
channels
8 277
(In Progress) Storm
Master Plan Update
• Over 800 Sub‐Drainage Basins/Catchment
Areas Defined
• No new direct discharges
• Future Regional Basins are Park Ponds like
Burke Park whenever possible
9 Future Park‐Pond Profile278
10 279
1994 Sewer Master Plan
11 280
12 2005 Unadopted Sewer Master Plan 281
13 2022 Draft Sewer Master Plan 282
Schedule
June‐
August
May
April
March
February
January
December
14 Council
Introduction
Impact Fees
Results
CAC starts
Draft Report
Final Report
Public Hearing
Notice
DAC = Development Advisory Committee
CAC = Citizen’s Advisory Committee
Impact Fee – Stakeholder Meetings
DAC starts DAC continues
Service Charge
Results
Service Charge (User Fee) – Stakeholder
Meetings
DAC continues DAC concludes
CAC continues CAC concludes
Public MeetingsFinancial
Analysis
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Council Direction—Proper Stakeholder
Representation
Impact Fee Stakeholders
• Development Advisory Committee
(to be created)
• Developers/Engineering Firms
• Building Advisory Committee
• Chamber of Commerce & TKHC
• Building Industry Association of
Tulare/Kings Counties
• Visalia Economic Development
Corporation
• Tulare County Board of Realtors
• Others as directed by Council
Storm Service Charge Stakeholders
• Citizen’s Advisory Committee
(existing)
• Others as directed by Council
15 284
Questions and
Comments
16 285
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 22-0468 Agenda Date: 12/19/2022 Agenda #: 2.

Agenda Item Wording:

Approve recommendation from Mayor Brian Poochigian regarding appointments of individuals to represent the Visalia City Council on various boards and committees.

Deadline for Action: 12/19/2022
Submitting Department: Administration
Contact Name and Phone Number: Mayor Brian Poochigian 713-4400 ext. 3313 Department Recommendation:

Review and consider the appointments of individuals to the various boards and committees that have Council representatives appointed to them.

Background Discussion:

The Visalia City Council appoints individuals to several Committees, Sub-Committees, Boards, and other organizations to represent the City Council, the City of Visalia organization, or the community of Visalia. In some instances, there are two members, in others there is a single representative and an alternate. The regular organizations include, but are not limited to, the Tulare County Association of Governments, the Visalia Water Management Committee, the Tulare Economic Development Corporation, and the Downtown Property Based Improvement District. A full list of the organizations and the Mayor’s recommendations for the appointments is attached.

The list of current organizations from the previous Council cycle was distributed as part of the special meeting agenda on December 7, 2022 and Councilmembers were asked to provide feedback to Mayor Poochigian on the organizations to which they are interested in serving. The Mayor reviewed the list and has provided the attached recommended appointments. The Council may adopt the list as recommended or may modify any or all the recommendations.

The Regional Conservation Investment Strategy Steering Committee (RCIS) has completed their assignment and can be removed from the list.

Fiscal Impact: None
Prior Council Action: September 7, 2021 the list of the appointments was distributed for Council review.

Alternatives: The City Council may choose to recommend other appointment choices, or to recommend other Committees/Sub-Committees that they believe would be beneficial to the Council.

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Recommended Motion (and Alternative Motions if expected):

I move to approve the recommendations from Mayor Brian Poochigian regarding appointments of individuals to represent the Visalia City Council on various boards and committees and remove the RCIS from the list.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Proposed list of 2022-2024 appointments as recommended by Mayor Poochigian.

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VISALIA CITY COUNCIL REPRESENTATION ON

BOARDS/COMMITTEES
2022-2024
Board/Committee Meeting Frequency 2022-2024
Representative
Council of Cities Every-other-month on the third
Wednesday at 3:00 pm @ 220
N. Santa Fe
Pri: Poochigian
Alt: Taylor
Lake Kaweah Expansion Project On Call Pri: Soto
Alt: Nelsen,
Caviglia
Mid-Kaweah Groundwater
Sustainability Agency
Quarterly on the
second Tuesday at 3:00 pm in
Tulare
Soto, Nelsen
Alt: Caviglia,
Anderson
Downtown Visalia Property
Owner’s Association (POA)
Monthly on the fourth
Tuesday at 4:00-5:30 pm @ 220
N. Santa Fe
Pri: Taylor
Alt: Soto
San Joaquin Valley Air
Pollution Control Districts Special City
Selection Committee
Meets as needed to fill
vacancies on the
District Board @ the
SJVAPCD in Fresno
Pri: Wynn
Alt: Soto
Tulare County Association of
Governments (TCAG)/Tulare
County Transportation Authority
Monthly on the third Monday at
1:00 pm - Meetings are held at
locations throughout the County
Pri: Poochigian
Alt: Taylor
Tulare County Economic
Development Corporation
Bi-monthly on the fourth
Wednesday at 7:30-8:30 am in
Exeter
Pri: Poochigian
Alt: Caviglia
Tulare County Homeless Alliance
Task Force
Meetings are held on the
third Wednesday of every month
at 1:30 p.m.

COV Rep:

Wynn
Alternates:

Soto, Perez
Visalia Water Management Committee Meets twice a year at Kaweah Delta Water
Conservation District at 1:30-3:00
pm in Farmersville
Pri: Nelsen
Alt: Soto
Visalia Civic Facilities Authority Annually Soto, Nelsen Visalia Convention & Visitors
Bureau Board
Monthly on the second
Wednesday at 9:00 -11:00 am @
220 N. Santa Fe
Taylor
Visalia Economic
Development Council
Monthly on the third
Wednesday at 7:00 am @
500 N. Santa Fe
Pri: Poochigian
Alt: Caviglia

288
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 22-0459 Agenda Date: 12/19/2022 Agenda #: 1.

Agenda Item Wording:

UPCOMING CITY COUNCIL MEETINGS:

Tuesday, January 17, 2023 @ 7:00 p.m., 707 W. Acequia
Monday, February 06, 2023 @ 7:00 p.m., 707 W. Acequia
Note: Meeting dates/times are subject to change, check posted agenda for correct details.

In Compliance with the American Disabilities Act, if you need special assistance to participate in meetings call (559) 713-4512 48-hours in advance of the meeting. For Hearing Impaired - Call (559) 713-4900 (TTY) 48-hours in advance of the scheduled meeting time to request signing services.

Any written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.

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Visalia City CouncilDecember 19, 2022

Visalia City Council
December 19, 2022