GRIFFIN STRUCTURESP R o P o SE d F EE S TRUCTURE & S C h E d U l ES 1 Visalia Civic Center Phase 2
GRIFFIN STRUCTURES FEE PROPOSAL
November 17, 2022
Griffin Structures’ Fee Proposal is based on all reasonable costs necessary to perform Construction Management services for the City of Visalia’s Civic Center Phase 2 project. For these requisite services, Griffin Structures proposes the following Time & Materials Not to Exceed Fee:
Construction Management $1,097,820
Reimbursable Costs $82,180
Total $1,180,000
Add AlTERNATE: Inspections $340,000
All proposed hourly rates are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time-period. We reserve the right to reallocate hours between staff members and tasks to accomplish the overall objectives and requirements of the project.
Services are based on the attached Fee Schedule, Resource Allocation Schedule, which provides detail on the allocation of hours. Any extension of the schedule or services may result in additional fee, in good faith negotiation with the City.
APPROACH TO PROJECT SCHEDULE
This proposal assumes the following schedule as described in the communication with the City and as illustrated in the Resource Allocation Schedule attached:
1. Pre-Construction: November 2022 through January 2024 (15 Months)
2. Contractor Bidding: February 2024 through April 2024 (3 Months)
3. Construction: May 2024 through o ctober 2025 (18 Months)
4. Closeout: November 2025 through d ecember 2025 (2 Months)
GRIFFIN STRUCTURES
P R o P o SE d F EE S TRUCTURE & S C h E d U l ES 2
APPROACH TO STAFFING & PROJECT TEAM
To bring the highest level of efficiency and value to the City, Griffin Structures has assembled following team in accordance with the scope of work:
Jon hughes will serve as the Project Executive providing as-needed leadership for the team to deliver a successful project to the City. In this role Jon will bring his extensive experience in public safety and civic facilities, along with his proven experience with the City of Visalia. In this capacity, we have allocated 4 hours per month for the duration of the project for a total of 152 hours.
Tom ottenstein will serve as Construction Manager and will be the primary point of contact for the duration of the project. during preconstruction Tom will be deployed part time, averaging roughly 45 hours per month. once construction begins, Tom will reduce his hours to roughly 12 hours per month to maintain leadership and continuity for the duration of the project.
For this level of services, we have allocated 1,083 hours of Tom’s time. lance Solomon will serve as the on-site Construction Manager and proposed replacement for Tom should circumstances arise requiring such a change. In this role, lance will support Tom during preconstruction by performing constructability reviews at key stages of the project. once construction begins lance will then transition to a full-time deployment in the field to oversee all aspects of construction. For this level of service, we have allocated 3,550 hours of lance’s time.
Rob Carnes will serve as a Constructability Review Specialist. having served as the Construction Manager for the Visalia Emergency Communications Center project, Rob will support the constructability review process and provide key insights based on Rob’s in-depth understanding of the City and the Civic Center project site overall. For this level of service, we have allocated 30 hours of Rob’s time.
deryl Robinson will also serve as a Constructability Review Specialist. Given deryl’s extensive portfolio of public safety and civic center projects, deryl will provide invaluable insights to the constructability review process. For this level of service, we have allocated 30 hours of deryl’s time.
Add AlTERNATE: This proposal includes an add alternate for part time quality assurance inspection services during construction. Given the uncertainty of the project at this time, this add alternate assumes a part time deployment (4 hours per day) for the duration of construction for a total of 1634 hours at $205 per hour. At such a time when the scope is more clearly defined, Griffin will negotiate this add alternate in good faith with the City to bring the highest value to the project.
APPROACH TO STAFFING & PROJECT TEAM
1. hourly rates are valid through december 31, 2025 and will escalate by CPI annually thereafter.
2. Insurance costs are included as a reimbursable expense and will be billed monthly at the rate of $10 per $1,000.
3. on-site trailer rental, furniture, utilities, and sanitary facilities for our field staff (Construction Management team) are excluded. We assume that offices will be provided as part of the construction site trailer(s) being provided by the City’s contractor.
4. Costs for all permits required for the project are excluded. It is assumed that the City will pay for all permitting fees, assessments, easements, school fees, and other agency or governmental fees or costs to support the design and construction the project. We have not included any permit related fees within our fee proposal. Permits will be pulled by others.
GRIFFIN STRUCTURES
P R o P o SE d F EE S TRUCTURE & S C h E d U l ES 3
5. At no cost to the owner, and subject to Internal Revenue Code 179d, (deduction for Energy Efficient Commercial Buildings) owner agrees to allocate any applicable tax deductions to construction manager (Griffin Structures) as may be relevant to ‘public entity’ projects.
6. Costs for surveying, construction staking, environmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded.
7. Software licenses or user fees and all software training costs for specific project management software being required by either the City or their contractor(s) is excluded. For purposes of providing document Management services, this proposal assumes the use of “Submittal Exchange” (oracle) the cost for which is included in this proposal as a reimbursable expense.
8. Cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone.
9. Wage Compliance Program including Certified Payroll auditing, field interviews, or reporting is excluded. Based on State law SB 854, it is assumed that the dept. of Industrial Relations (dIR) will manage this effort at the State level. Griffin will enforce the Contractor registration requirements stipulated by the dIR.
10. Independent or third-party testing companies such as Roofing, Peer Reviews, lEEd, or other specialized third-party oversight services other than those listed herein are excluded.
11. Commissioning requirements required by Cal Green (Title 24) are excluded. Griffin will manage the commissioning process, but we have not included a commissioning agent, nor development of commissioning specifications.
12. No FF&E or oS&E is included in this proposal.
13. Construction Site Security is excluded.
14. Construction Manager will review all RFI’s, Submittals, and Substitutions only for completeness, approvals to be executed by the engineer of record.
15. This proposal does not include a formal independent Inspector of Record (IoR); it is assumed that any Building department and Public Works inspections will be performed by the City’s Building inspections staff. Proposed Add AlTERNATE inspection services is for quality assurance inspections and is not to be misconstrued as a formal inspector of record.
16. Construction Cost Estimates, when provided, are based on standard industry practice, professional experience, and knowledge of market conditions. Griffin has no control over material and labor costs, contractor’s methods of establishing prices or the market and bidding conditions at the time of bid. Therefore, Griffin does not guarantee that bids received will not vary from the cost estimate provided and Griffin is not liable for any costs, liabilities, or damages incurred by the City arising from Griffin’s opinion of cost, the actual project cost to the City, delays caused by events outside the control of Griffin, or any labor or material cost increases.
17. Griffin is not responsible for, and the City will hold Griffin harmless from, any schedule delays and/or any losses, damages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin’s control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, “Non-Consultant delays”). The schedule for completion will be extended for any Non-Consultant delays. If Griffin incurs additional costs or expenses due to Non- Consultant delays, then Griffin’s fee compensation will be equitably adjusted to cover such additional costs or expenses, at then current rates.
18. CASp review and inspection services are excluded.
GRIFFIN STRUCTURESP R o P o SE d F EE S TRUCTURE & S C h E d U l ES 4
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RREEVVIIEEWW SSPPEECCIIAALLIISSTT
Jon Hughes Tom Ottenstein Lance Solomon Deryl Robinson Rob Carnes $240/hr. $230/hr. $225/hr. $225/hr. $225/hr.
11 PPRREE--CCOONNSSTTRRUUCCTTIIOONN 7722 881100 222222 3300 3300
1.1 Construction Management Work Plan Incl Incl Incl Incl Incl
1.2 Project Kick-Off Meeting Incl Incl Incl Incl Incl
1.3 Review Existing Documents Incl Incl Incl Incl Incl
1.4 Schematic Design Plans Development Incl Incl Incl Incl Incl
1.5 Communications and Correspondence Incl Incl Incl Incl Incl
1.6 Meeting Attendance Incl Incl Incl Incl Incl
1.7 Independent Opinion of Probable Cost Incl Incl Incl Incl Incl
1.8 Dispute Resolution Services and Claims Procedure Incl Incl Incl Incl Incl
1.9 Contractor Submittal Log Incl Incl Incl Incl Incl
1.10 Third Party Coordination and Permitting Assistance Incl Incl Incl Incl Incl
1.11 Bidding Phase Services Incl Incl Incl Incl Incl
1.12 Contractor Prequalification Incl Incl Incl Incl Incl
1.13 Value Engineering Incl Incl Incl Incl Incl
22 CCOONNSSTTRRUUCCTTIIOONN 7722 224499 33009966 00 00
2.1 Mobilization Incl Incl Incl - -
2.2 Project Controls and General Administration Incl Incl Incl - -
2.3 CM Project Invoices Incl Incl Incl - -
2.4 Processing Progress Payments Incl Incl Incl - -
2.5 Communications and Coordination Incl Incl Incl - -
2.6 Onsite Inspection and Photo and Video Documentation Incl Incl Incl - -
2.7 Submittal Review and Management Incl Incl Incl - -
2.8 Request for Information (RFI) Management Incl Incl Incl - -
2.9 Change Order Management Incl Incl Incl - -
2.10 Claims Review and Analysis Incl Incl Incl - -
2.11 Inspection and Observation Services Incl Incl Incl - - 33 PPRROOJJEECCTT CCLLOOSSEEOOUUTT 88 2244 223322 00 00
3.1 Record Drawings Incl Incl Incl - -
3.2 Start-Up and Commissioning Support Incl Incl Incl - -
3.3 Project Closeout Services Incl Incl Incl - -
TToottaall HHoouurrss 115522 11008833 33555500 3300 3300 SSuubbttoottaallss $$3366,,448800 $$224499,,009900 $$779988,,775500 $$66,,775500 $$66,,775500 PPRROOJJEECCTT // CCOONNSSTTRRUUCCTTIIOONN MMAANNAAGGEEMMEENNTT TTOOTTAALL $$11,,009977,,882200 44 RREEIIMMBBUURRSSAABBLLEE CCOOSSTTSS $$8822,,118800
4.1 Cloud Based Document Management - Submittal Exchange $16,500
4.2 4 Creeks Engineering - Value Analysis Support (ALLOWANCE) $50,000
4.4 Insurance $11,680
4.5 Misc. Equipment and Printing $4,000
GGRRIIFFFFIINN TTOOTTAALL $$11,,118800,,000000
55 AADDDD AALLTTEERRNNAATTEE
5.1 Part Time Quality Assurance Inspections $$334400,,000000 Item No. PPRROOJJEECCTT PPHHAASSEE
GRIFFIN STRUCTURESP R o P o SE d F EE S TRUCTURE & S C h E d U l ES 5
NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
PPRREE--CCOONNSSTTRRUUCCTTIIOONN
Project Initiation
Schematic Design
Design Development
Construction Documents
Permitting
Contractor Bidding
CCOONNSSTTRRUUCCTTIIOONN
Construction
CCLLOOSSEEOOUUTT
Punch List & Commissioning
Move In
Project Executive - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Project Manager - Tom Ottenstein 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 45 12 12 12 12 12 12 12 Construction Manager - Lance Solomon 10 20 20 172 172 172 172 172 172 172 172 172 PD Specialist - Deryl Robinson 10 10 10
PD Specialist - Rob Carnes 10 10 10
Project Executive - Jon Hughes 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ Project Manager - Tom Ottenstein 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 10,350$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ Construction Manager - Lance Solomon -$ -$ -$ -$ 2,250$ -$ -$ -$ -$ 4,500$ -$ -$ 4,500$ -$ -$ -$ -$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ PD Specialist - Deryl Robinson -$ -$ -$ -$ 2,250$ -$ -$ -$ -$ 2,250$ -$ -$ 2,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ PD Specialist - Rob Carnes -$ -$ -$ -$ 2,250$ -$ -$ -$ -$ 2,250$ -$ -$ 2,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 1188,,006600$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 2200,,331100$$ 1111,,331100$$ 1111,,331100$$ 2200,,331100$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 1111,,331100$$ 5500,,001100$$ 5500,,001100$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
PPRREE--CCOONNSSTTRRUUCCTTIIOONN
Project Initiation
Schematic Design
Design Development
Construction Documents
Permitting
Contractor Bidding
CCOONNSSTTRRUUCCTTIIOONN
Construction
CCLLOOSSEEOOUUTT
Punch List & Commissioning
Move In
TTOOTTAALLSS
Project Executive - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 115522 Project Manager - Tom Ottenstein 12 12 12 12 12 12 12 12 12 12 12 12 11,,008833 Construction Manager - Lance Solomon 172 172 172 172 172 172 172 172 172 172 172 60 33,,555500 PD Specialist - Deryl Robinson 3300
PD Specialist - Rob Carnes 3300
Project Executive - Jon Hughes 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 3366,,448800$$ Project Manager - Tom Ottenstein 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 2,760$ 224499,,009900$$ Construction Manager - Lance Solomon 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 13,500$ 779988,,775500$$ PD Specialist - Deryl Robinson -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 66,,775500$$ PD Specialist - Rob Carnes -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 66,,775500$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 4422,,442200$$ 1177,,222200$$ 11,,009977,,882200$$ 2200224422002222
MONTHLY STAFFING HOURS
PROJECT PHASE
MONTHLY STAFFING HOURS
22002233
22002255PROJECT PHASE