1 Phase 2 Civic Center Complex UpdateAdministration DepartmentCIP Engineering DivisionMay 1, 2023 Tonight's Discussion•Schematic Design & Renderings•Phase 2 Project Cost Estimates & Funding•Inclusion of City Hall •Phase 2 Cost Deferral/Savings Options•Updated Project Schedule & Next Steps2
Schematic Design & Renderings •Civic Center Renderings•Schematic Design Plans3 •Basis of Design Reports•Updated Schedule•Cost Estimates
4 Schematic Design & Renderings
5 Schematic Design & Renderings
6 Schematic Design & Renderings
7 Schematic Design & Renderings
8 Schematic Design & Renderings
9 Schematic Design & Renderings
Schematic Design & RenderingsFinal Questions on Renderings? 10 11
What are Total Project Costs? ++Land
Phase 2 Project Cost Estimates
Soft CostHard Cost
Civic Center - Land Acquisition
12 • Civic Center Land was Purchased in 2002-2004 by Redevelopment Funds. • Redevelopment was officially dissolved by the State in 2012 and became the Successor Agency.• In 2014, the Successor Agency Board adopted the long-range property management plan which designated what would occur with each parcel previously held by Redevelopment.• Government Use• Future Development/Sell• The Civic Center land consists of several parcels that were designated:15.7 acres Government Use17.4 acres Future Development33.1 acres Total Civic Center - Land Map
13 The 17.4 acres to be purchased is estimated to cost $6.1 million.Cost will continue to increase as property is developed. 14 Soft CostsArchitecture & Engineering (PS&E) $4.6Construction Management $1.5Furniture, Fixtures & Equipment $4.1 Audio Visual & Technology $2.4City Permits & Fees $1.6Testing & Inspections $1.6Staff Project Management $0.5Total $16.3M Phase 2 Project - Soft Costs
15 Construction Costs (Hard Costs)Site Development $12.0Off-Site Development $ 0.3Utilities $ 2.2Council Chambers Building $ 6.8 Public Safety Administration Building $38.7Evidence Building $12.2Plaza/Canopy $ 9.0Total $81.2M Phase 2 Project - Construction Costs
Phase 2 Total Project Cost Estimate
16 Total Project Cost EstimateSoft Costs $16.3M+ Construction (Hard Costs) $81.2MSub Total $97.5Mplus Cont. (10%) = $107M**Total Cost does not include land acquisition
Phase 2 Available Funding
17 Civic Impact Fee Fund8.6$ Projected thru FY 24/25 - Assumes no recessionCivic Center Reserve73.1$ Projected thru FY 24/25 - Assumes no recessionPolice & Fire Impact fund 7.0$ Would need a 7-9 yr GF advance Measure T Police & Fire8.0$ Takes each Fund balance to $7 m at June 30, 2024Funds Designated for Civic Center/PS Total96.7$ Additional Funding Options - RecommendedGF Building Maint Fund0.8$ Set-aside before Measure N passedARPA (PS Salary & Benefits Drawdown)13.0$ Second Round of ARPA FundsAdditional Funding Recommended13.8$ Projected Available Funds - Phase 2110.5$ Phase II Funding
Inclusion of City Hall
18 City Hall Project CostsArchitect & Engineer $ 2,500,000Construction Manager $ 700,000Furniture, Fixtures & Equipment $ 2,130,000Audio Visual & Technology $ 1,300,000 City Permits & Fees $ 850,000Testing & Inspections $ 850,000Staff Project Management $ 250,000Building Construction $42,609,000Sub Total $51,189,000Plus Cont. (10%) $ 5,200,000Total $56,389,000 Soft Hard
Available Funding
19 Civic Impact Fee Fund8.6$ Projected thru FY 24/25 - Assumes no recessionCivic Center Reserve73.1$ Projected thru FY 24/25 - Assumes no recessionPolice & Fire Impact fund 7.0$ Would need a 7-9 yr GF advance Measure T Police & Fire8.0$ Takes each Fund balance to $7 m at June 30, 2024Funds Designated for Civic Center/PS Total96.7$ Additional Funding Options - RecommendedGF Building Maint Fund0.8$ Set-aside before Measure N passedARPA (PS Salary & Benefits Drawdown)13.0$ Second Round of ARPA FundsAdditional Funding Recommended13.8$ Projected Available Funds - Phase 2110.5$ Additional Funding Options - Not recommendedAnimal Reserve0.3$ Money left over from buildingRegional Park Reserve Fund0.6$ Money set-aside for sports park. Measure N Fund Balance6.0$ Proj Cash Balance $11.5m at 6/30/24Sale PD HQ/CHW3.0$ Pending Timely SaleAdditional Funding Options Total9.8$ Total Available Funds120.3$ Phase II Funding
Current Debt
20Estimated Annual Payments for Various Debt Issuance ScenariosInterest Rate: 4.50% Interest Rate: 5.00%Length of Loan (Years)60,000,000$ 65,000,000$ Length of Loan (Years)60,000,000$ 65,000,000$ 20 4,612,569$ 4,996,949$ 20 4,814,555$ 5,215,768$ 25 4,046,342 4,383,537 25 4,257,147 4,611,910 30 3,683,493 3,990,450 30 3,903,086 4,228,343 Loan Amounts Loan Amounts DebtDebt Balance as of 7/1/23Annual GF Portion of PaymentInterest RateOriginal Loan TermMaturityYears RemainingEarly Payoff OptionYears Remaining until Early Payoff2014 COP - CHE/Conv Center 2.2$ $ 0.8 m 3.02% 10 yr Dec 2025 3 2024 12012 Animal Control Facility Loan 2.6$ $ 0.6 m 3.45% 15 yr March 2028 5 2018 02015 COP - VECC/Conv Ctr Renovation 9.8$ $ 1.0 m 3.14% 15 yr Dec 2029 7 2024 1Total 14.6$ $ 2.4 m Phase 2 Cost Deferral Options
21 Option 1:•Defer Construction of City Hall and reduce parking areas (subcommittee recommended option).Option 2:•Option 1, plus defer construction of canopy to Phase 3.
22 Phase 2 Cost Deferral Options
23 Phase 2 - Cost Deferral Option 1
24 Phase 2 - Cost Deferral Option 2
25 •Option 1 Cost Savings - $2.5M*(option recommended by subcommittee)•Option 2 Cost Savings - $11.0M**These costs would be deferred to Phase 3 Phase 2 Cost Deferral Options
Updated Project Schedule
26 Completed by Date:•PS&E Spring 2024•Bidding & Award Summer 2024•Construction Late 2025•Move-In Early 2026
Next Steps
27 Staff will Return with the following items:•Landscaping Plan Options•Architect & Engineering Fee Amendment Request•Project Updates As-Needed•Funding for Land Acquisition
Recommended Motion
28 I move to :1. Approve staff to complete the Schematic Design Phase.2. Continue with Phase 2 of Civic Center Project.3. Include Phase 2 cost savings Option 1.4. Obtain appraisals to start the land acquisition process.
Construction Cost Breakdown
29