City of Visalia
Agenda Item Transmittal
Meeting Date: 11/ 5/ 2018
Agenda Item Number ( Assigned by City Clerk): 7.
Agenda Item Wording: Approve Resolution 2018- 56, designating the position of City Manager and Assistant City Manager as authorized agents for official correspondence with FEMA and CalOES.
Deadline for Action: 11/ 5/ 2018
Submitting Department: Fire Department
Contact Name and Phone Number:
Danny Wristen, Battalion Chief , 713- 4056; danny. wristen@visalia. city Doug McBee, Fire Chief, 713- 4220; doug. mcbee@visalia. city Department Recommendation: That the City Council approve Resolution 2018- 56 designating the position of City Manager and the position of Assistant City Manager as authorized agents for official correspondence with the Federal Emergency Management Agency ( FEMA) and the California Governor’ s Office of Emergency Services ( CalOES).
Summary/ Background Discussion: FEMA and CalOES require that each local government agency have designated authorized agents for the purpose of filing official correspondence. The designation allows for a timely exchange of information during times of disaster or during the process of hazard mitigation grants or recovery grants. The City of Visalia has designated two positions as Authorized Agents, City Manager ( Randy Groom) and Assistant City Manager ( Leslie Caviglia.) Cal OES requires this process be approved by a governing body through resolution.
Fiscal Impact: None
Prior Council Action: NA.
Committee/ Commission Review and Action: NA
Attachments: City Resolution
Cal OES Form 130 – Designation of Applicant’ s Agent Resolution Recommended Motion ( and Alternative Motions if expected): Move to approve Resolution 2018- 56, designating the positions of City Manager and Assistant City Manager as authorized agents for official correspondence with FEMA and CalOES.
Copies of this report have been provided to:
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Item7. - Page 1
STATEOFCALIFORNIA
GOVERNOR’SOFFICEOFEMERGENCYSERVICES CalOESID No: ______________________ CalOES130
DESIGNATIONOFAPPLICANT'SAGENTRESOLUTION
FORNON-STATEAGENCIES
BEIT RESOLVEDBY THE OFTHE
GoverningBody) (Nameof Applicant)
THAT , OR
Title of AuthorizedAgent)
OR
TitleofAuthorizedAgent)
TitleofAuthorizedAgent)
isherebyauthorizedto executefor andonbehalfof the , apublicentity Nameof Applicant)
establishedunderthelawsof theStateof California, thisapplicationandtofile it withtheCaliforniaGovernor’sOfficeof Emergency Servicesfor thepurposeof obtainingcertainfederalfinancialassistanceunderPublicLaw93-288asamendedbytheRobertT. Stafford DisasterReliefandEmergencyAssistanceActof 1988, and/orstatefinancialassistanceundertheCaliforniaDisasterAssistanceAct.
THATthe ________________________________________________, apublicentityestablishedunderthelawsof theStateof California, Nameof Applicant)
herebyauthorizesitsagent(s) to providetotheGovernor’sOfficeof EmergencyServicesfor all matterspertainingtosuchstatedisaster assistancetheassurancesandagreementsrequired.
Pleasechecktheappropriateboxbelow:
Thisisauniversalresolutionandis effectivefor all openandfuturedisastersupto three (3) yearsfollowingthedateof approvalbelow.
Thisisadisasterspecificresolutionandiseffectivefor onlydisasternumber(s) ________________________ Passedandapprovedthis dayof , 20
NameandTitleofGoverningBodyRepresentative)
NameandTitleofGoverningBodyRepresentative)
NameandTitleofGoverningBodyRepresentative)
CERTIFICATION
I, , dulyappointedand of
Name) ( Title)
doherebycertifythattheaboveisatrueandcorrectcopyof a
Nameof Applicant)
Resolutionpassedandapprovedbythe of the
GoverningBody) ( NameofApplicant)
onthe dayof , 20 .
Signature) ( Title)
CalOES130 (Rev.9/13) Page1 107-82954
City Council City of Visalia
City Manager
AssistantCity Manager
City of Visalia
City of Visalia
X
5th November 18
WarrenGubler, Mayor
Bob Link, Vice Mayor
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Item7. - Page 2
STATEOFCALIFORNIA
GOVERNOR’SOFFICEOFEMERGENCYSERVICES
CalOES130 - Instructions
CalOESForm130Instructions
A Designationof Applicant’sAgentResolutionfor Non-StateAgenciesis requiredof all Applicantsto beeligibleto receivefunding. A newresolutionmustbesubmittedif a previouslysubmittedResolutionis olderthanthree (3) years from thelastdateof approval, isinvalidor hasnot beensubmitted.
WhencompletingtheCalOESForm130, Applicantsshouldfill in theblanksonpage1. Theblanksaretobefilled in as follows:
ResolutionSection:
GoverningBody: ThisisthegroupresponsibleforappointingandapprovingtheAuthorizedAgents.
Examplesinclude: Boardof Directors, City Council, Boardof Supervisors, Boardof Education, etc.
Nameof Applicant: Thepublicentityestablishedunderthelawsof theStateof California. Examplesinclude: School District, Officeof Education, City, CountyorNon-profitagencythathasappliedfor thegrant, suchas: Cityof SanDiego, SacramentoCounty, BurbankUnifiedSchoolDistrict, NapaCountyOfficeof Education, UniversitySouthernCalifornia.
AuthorizedAgent: ThesearetheindividualsthatareauthorizedbytheGoverningBodyto engagewiththeFederalEmergency ManagementAgencyandtheGovernor’sOfficeof EmergencyServicesregardinggrantsappliedfor bytheApplicant. Thereare twowaysof completingthissection:
1. TitlesOnly: If theGoverningBodysochooses, thetitlesof theAuthorizedAgentswouldbeenteredhere, not theirnames. Thisallowsthedocumenttoremainvalid (for 3 years) if anAuthorizedAgentleavestheposition andis replacedbyanotherindividualin thesametitle. If “TitlesOnly” isthechosenmethod, thisdocument mustbeaccompaniedbyacoverletternamingtheAuthorizedAgentsby nameandtitle. Thiscoverlettercan becompletedbyanyauthorizedpersonwithintheagencyanddoesnotrequiretheGoverningBody’ssignature.
2. NamesandTitles: If theGoverningBodysochooses, thenamesandtitlesof theAuthorizedAgentswouldbe listed. A newCalOESForm130will berequiredif anyof theAuthorizedAgentsarereplaced, leavetheposition listedonthedocumentortheirtitlechanges.
GoverningBodyRepresentative: Thesearethenamesandtitlesof theapprovingBoardMembers.
Examplesinclude: Chairmanof theBoard, Director, Superintendent, etc. Thenamesandtitlescannotbeoneof the designatedAuthorizedAgents, andaminimumof twoormoreapprovingboardmembersneedto belisted.
CertificationSection:
NameandTitle: Thisistheindividualthatwasin attendanceandrecordedtheResolutioncreationandapproval.
Examplesinclude: City Clerk, SecretarytotheBoardof Directors, CountyClerk, etc. Thispersoncannotbeoneof the designatedAuthorizedAgentsorApprovingBoardMember (if apersonholdstwopositionssuchasCityManagerand SecretarytotheBoardandtheCityManageristobelistedasanAuthorizedAgent, thenthesamepersonholdingthe SecretarypositionwouldsignthedocumentasSecretaryto theBoard (notCity Manager) toeliminate “Self Certification.”
CalOES130 (Rev.9/13) Page2 187-
Item7. - Page 3
RESOLUTION 2018 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VISALIA
DESIGNATING AUTHORIZED AGENTS
FOR OFFICIAL CORRESPONDENCE WITH FEMA AND CALOES
WHEREAS, the Federal Emergency Management Agency ( FEMA) and the California Governor’ s Office of Emergency Services ( CalOES) require each local government agency have designated authorized agents for the purpose of filing official correspondence; and
WHEREAS, the designation allows for timely exchange of information during times of disaster or during the process of hazard mitigation grants or recovery grants; and WHEREAS, the City of Visalia desires to designate two positions as authorized agents, the City Manager and the Assistant City Manager; and WHEREAS, CalOES requires this process be approved by a governing body through resolution
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Visalia hereby designates the position of City Manager and the position of Assistant City Manager as authorized agents for official correspondence with FEMA and CalOES.
PASSED AND ADOPTED: November 5, 2018 RANDY GROOM, CITY CLERK
STATE OF CALIFORNIA)
COUNTY OF TULARE ) ss.
CITY OF VISALIA )
I, Randy Groom, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2018- passed and adopted by the Council of the City of Visalia at a regular meeting held on November 5, 2018.
Dated: November 5, 2018 RANDY GROOM, CITY CLERK
By Michelle Nicholson, Chief Deputy City Clerk
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