Visalia City Council
Legislation Text
Visalia City Council
707 W. Acequia
Visalia, CA 93291
Agenda Item Wording:
Conduct the first of two Public Hearings to amend the Measure N Spending Plan to appropriate $45,100 for the FY 2022/23 and $18,200 for FY 2023/24 to address cost increases related to patrol vehicle purchases and upfitting; and renew the five-year contract with Axon Enterprise Inc., totaling $1,738,749.49 and appropriate $128,112 for FY 2023/24.
Deadline for Action: 6/5/2023
Submitting Department: Police Department
Contact Name and Phone Number: Chief Jason Salazar, ext. 4215, [email protected] <mailto:[email protected]> ; Captain Dan Ford, ext. 4151, [email protected] <mailto:[email protected]> ; Financial Analyst Liz Ybarra, ext.4250, [email protected] <mailto:[email protected]>
Department Recommendation:
Conduct the first of two Public Hearings to amend the Measure N Spending Plan to appropriate $45,100 for the FY 2022/23 and $18,200 for FY 2023/24 to address cost increases related to patrol vehicle purchases and upfitting; and renew the five-year contract with Axon Enterprise Inc., to fund the Body-Worn Camera (BWC) Program, totaling $1,738,749.49 and appropriate $128,112 for FY 2023/24. The second public hearing is scheduled for the June 19, 2023, City Council meeting.
Summary:
Measure N, the ½ cent sales tax that began April 1, 2017, requires the City to conduct two Public Hearings before amending the 2023/24 Spending plan to fund vehicle purchases for 2022/23 and 2023/24 totaling $63,300; and renewing the contract with Axon Enterprise Inc. to fund the BWC Program. The cost of renewal for the BWC program is $1,738,749.49, spread out over five years, and requiring an additional appropriation of $128,112 for FY 2023/24.
On May 1, 2023, City Council voted unanimously to allow City Staff to initiate the Measure N amendment process to increase the budget for the vehicle purchases related to Measure N positions and to renew the contract with Axon Enterprise Inc. This renewed contract would require an additional appropriation of $128,112 for FY 2023/24.
On May 18, 2023, City Staff met with the Measure N Committee and presented these two amendments, including a detailed summary of items being requested, the anticipated budget for each item, and why the cost had increased for each item. Upon being presented with each option, the committee was provided with an opportunity for comments. Upon accepting the motion, the committee recommended approving both the increased appropriations related to Measure N vehicle purchases, and renewing the contract with Axon Enterprise Inc.
File #: 23-0214, Version: 1
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File #: 23-0214, Version: 1
Background Discussion:
The Measure N 10-year plan outlines the personnel to be funded. This includes equipment for each new position. These positions are added during the two-year budget along with the equipment which includes vehicles. In FY 21/22 a Police Officer position was included in the budget and during that time staff was unable to locate any vendors to purchase a patrol vehicle due to low inventory as a result of pandemic shutdowns and a microchip shortage. This vehicle was rolled into the FY 22/23 budget which includes another new officer/vehicle bringing the total to two (2) vehicles for this current fiscal year. In addition, next year’s (FY 23/24) budget includes another position and vehicle. Due to vehicle shortages and high inflation, the vehicle cost and equipment to upfit the vehicle (radios, lights, MDT’s, etc.) has increased significantly. For example, the total cost of a new patrol vehicle in FY 20/21 was $57,277 ($36,918 vehicle + $20,359 vehicle upfit) compared to the City’s last purchase in October 2022 of $75,464 ($50,459 vehicle + $25,005 vehicle upfit). This represents an overall cost increase of 31.75%.
In order to purchase these vehicles, staff is requesting an additional $63,300 from Measure N to cover the cost of these three vehicles and allocate funding at $80,000 for all Measure N vehicles moving forward.
Fund CIP Qty Unit Cost Budget Budget
Available
FY
141 VH0214 1 $80,000 $56,000 ($24,000) 21/22
141 VH0253 1 $80,000 $58,900 ($21,100) 22/23
141 VH0253 1 $80,000 $61,800 ($18,200) 23/24
Funds Needed ($63,300)
The Department is also requesting to renew the five-year contract with Axon Enterprise Inc. in the amount of $1,738,750 for the BWC program. The Department began their BWC Program in 2018 and will reach the end of the current contract on June 30, 2023. The new five-year BWC contract will be more than the current contract which means the annual budget for the BWC will need to be increased as well.
The new contract increase is due to several factors. First, the base price of Axon services has grown significantly (estimated at over $250,000) since the deployment of the Department’sfirst contract in 2018. Second, the new contract requires an annual increase of four percent in years two through five as opposed to the previous fixed rate. This is an additional $61,053. Third, Axon now bundles their Officer Safety Plan (OSP) packages differently than the previous contract. Through the Department’s review, staff have selected the most basic and cost-efficient bundle offered by Axon and included additional options for approval.
The Department selected The Officer Safety Plan 7, which includes the following:
· Axon Body-Worn Camera
· BWC Docking Stations
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File #: 23-0214, Version: 1
· Technology Certification Assurance Plan
· Taser 7
· Taser Certification Bundle
· Taser 7 Docking Stations
· Axon Signal Sidearm
· Axon Standards
· Axon Respond
In addition to the Officer Safety Plan 7, the Department also selected the following options to improve and support the BWC program, Department training, and digital evidence and criminal investigations:
· Axon Migrate (no additional cost)
· Axon Investigate Pro (no additional cost)
· Axon Air (no additional cost)
· Axon Performance
· Axon Virtual Reality (includes Technology Certification Assurance Plan) The table below reflects the costs associated with the Officer Safety Plan 7 and proposed options.
Table 1
Axon Officer Safety Plan - Basic Bundle with requested addition of VR and Performance Package
Options
List Price Net Price Qty Term Subtotal Tax Total
OSP Plan 7 $183.07 $170.13 130 60 $1,327,014 $59,796.86 $1,386,801.86 VR Headset TAP
Bundle
$41.38 $41.38 2 60 $4,965.60 $369.70 $5,335.30
VR Tablet TAP
Bundle
$23.39 $23.39 2 60 $2,806.80 $210.60 $3,017.40
VR Controller Kit$2,434.69 $2,789.38 2 $5,578.76 $474.20 $6,052.96 Performance
License
$9 $8.33 130 60 $64,935 - $64,935
VR User License$20 $20 130 60 $156,000 $156,000
VR User License
-Additional
$21.70 $17.36 25 60 $26,040 - $26,040
Basic License$15 $13 15 60 $11,700.00 - $11,700
Pro License $39 $33.80 23 60 $46,644.00 $46,644
Standards
Implementation**
$30,000 $29,952 1 $29,952.00 $29,952
Total $60,851.36 $1,736,487.
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File #: 23-0214, Version: 1
Table 1
Axon Officer Safety Plan - Basic Bundle with requested addition of VR and Performance Package
Options
List Price Net Price Qty Term Subtotal Tax Total
OSP Plan 7 $183.07 $170.13 130 60 $1,327,014 $59,796.86 $1,386,801.86 VR Headset TAP
Bundle
$41.38 $41.38 2 60 $4,965.60 $369.70 $5,335.30
VR Tablet TAP
Bundle
$23.39 $23.39 2 60 $2,806.80 $210.60 $3,017.40
VR Controller Kit$2,434.69 $2,789.38 2 $5,578.76 $474.20 $6,052.96 Performance
License
$9 $8.33 130 60 $64,935 - $64,935
VR User License$20 $20 130 60 $156,000 $156,000
VR User License
-Additional
$21.70 $17.36 25 60 $26,040 - $26,040
Basic License$15 $13 15 60 $11,700.00 - $11,700
Pro License $39 $33.80 23 60 $46,644.00 $46,644
Standards
Implementation**
$30,000 $29,952 1 $29,952.00 $29,952
Total $60,851.36 $1,736,487.
52 **A discount was provided in this contract through negotiations to offset this cost.
The no cost items listed below in table 2, have a value of $95,205 and will only cost the City taxes on the equipment of $2,261.97 if purchased with the items listed in table 1 above.
Table 2
No Cost Additional Items for Table 2
Package
Options
List Price Net Price Qty Term Subtotal Tax Total
VR Headset $1,935 $1,935 6 $11,610 $986 $12,596
Extra Left-Handed
Holster
$91.25 $27.79 2 $182.50 $15.51 $198.01
Extra Right-
Handed Holster
$91.25 $91.25 2 $182.50 $15.51 $198.01
Taser Target
Frame
$85.55 $85.55 4 $342.20 $29.09 $371.09
Taser Conductive
Target
$171.05 $171.05 4 $684.20 $58.16 $742.36
Axon Camera
Bundle
$749 $27.79 130 $3,612.70 $307.70 $3,919.77
Axon Investigate
License
$250 $250 3 60 $45,000 - $45,000
Axon Air Data
License
$32.55 $32.55 10 60 $21,330 - $21,330
Axon Migrate
Channel Service
$10,000 $10,000 1 $10,000 $850 $10,850
Total $2,261.97 $95,205.24
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Table 2
No Cost Additional Items for Table 2
Package
Options
List Price Net Price Qty Term Subtotal Tax Total
VR Headset $1,935 $1,935 6 $11,610 $986 $12,596
Extra Left-Handed
Holster
$91.25 $27.79 2 $182.50 $15.51 $198.01
Extra Right-
Handed Holster
$91.25 $91.25 2 $182.50 $15.51 $198.01
Taser Target
Frame
$85.55 $85.55 4 $342.20 $29.09 $371.09
Taser Conductive
Target
$171.05 $171.05 4 $684.20 $58.16 $742.36
Axon Camera
Bundle
$749 $27.79 130 $3,612.70 $307.70 $3,919.77
Axon Investigate
License
$250 $250 3 60 $45,000 - $45,000
Axon Air Data
License
$32.55 $32.55 10 60 $21,330 - $21,330
Axon Migrate
Channel Service
$10,000 $10,000 1 $10,000 $850 $10,850
Total $2,261.97 $95,205.24
Fiscal Impact:
Patrol Vehicle
As indicated in the table below, staff request an additional appropriation of $45,100 in FY 22/23 and $18,200 in FY 23/24 to address a $63,300 budget shortfall for the purchase of three patrol vehicles.
Fund CIP Qty Unit Cost Budget Budget
Available
FY
141 VH0214 1 $80,000 $56,000 ($24,000.00) 21/22
141 VH0253 1 $80,000 $58,900 ($21,100.00) 22/23A
141 VH0253 1 $80,000 $61,800 ($18,200.00) 23/24
Funds Needed ($63,300.00)
Body-Worn Camera
As indicated in the Table below, staff requests a total allocation of $1,738,750 with payment schedule described below:
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Equipment &
Services
$301,599 $326,687 $337,608 $348,965 $360,777 $1,675,636 Tax $13,513 $11,693 $12,152 $12,630 $13,126 $63,114
Total $315,112 $338,380 $349,760 $361,595 $373,904 $1,738,750 Staff is requesting an additional appropriation of $128,112 for FY 23/24.
Prior Council Action: May 1, 2023 - Council approved Staff to enter into the Measure N Process.
June 18, 2018 - Council awarded $815,618 for BWC program with Axon Enterprise Other: Measure N Committee reviewed and recommended approval of both items.
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File #: 23-0214, Version: 1
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
Conduct the first of two Public Hearings to amend the Measure N Spending Plan to appropriate $45,100 for the FY 2022/23 and $18,200 for FY 2023/24 to address cost increases related to patrol vehicle purchases and upfitting; and renew the five-year contract with Axon Enterprise Inc., totaling $1,738,749.49 and appropriate $128,112 for FY 2023/24.
Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Attachment A: May 1, 2023, Staff Report (File Number 23-0148/Agenda Number 2) Attachment B: Axon Enterprise Contract
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