Visalia Unified School District
5000 W. Cypress
Visalia, CA 93277
COV and VUSD
City Council
Meeting Agenda - Final
Mayor Brian Poochigian
Vice Mayor Brett Taylor
Council Member Emmanuel Hernandez Soto
Council Member Steve Nelsen
Council Member Liz Wynn
Special Joint Meeting
Location: 5000 W. Cypress
6:00 PMTuesday, October 24, 2023
VISALIA UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
Walta S. Gamoian, President
Jacqueline A. Gaebe, Clerk
Paul Belt
Joy M. Naylor
Todd Oto, Ed.D.
Megan Casebeer Soleno, Esq.
Randy Villegas, Ph.D.
CALL TO ORDER SPECIAL JOINT MEETING
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON ITEMS ON THE AGENDA
Public comment on any item listed on this agenda will be heard at this time. Pursuant to Board Policy, individual comments are limited to no more than 3 minutes and individual topics to 20 minutes. It is recommended you begin your comments by stating and spelling your name and providing your city of residence.
JOINT MEETING ITEMS (as described)
1. Student Performance: Golden West High School One Acts 23-0406
2. Visalia Unified Forward 2030: A Community-Driven Blueprint for the Future
23-0407
3. City of Visalia: Overview of Visalia Development 23-0408
4. Visalia Unified School District and City of Visalia Thriving Together 23-0409
ADJOURNMENT
1 COV and VUSD
Staff Report
Visalia Unified School
District
5000 W. Cypress
Visalia, CA 93277
File #: 23-0406 Agenda Date: 10/24/2023 Agenda #: 1.
Agenda Item Wording:
Student Performance: Golden West High School One Acts
COV and VUSD Printed on 10/19/2023Page 1 of 1
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2 COV and VUSD
Staff Report
Visalia Unified School
District
5000 W. Cypress
Visalia, CA 93277
File #: 23-0407 Agenda Date: 10/24/2023 Agenda #: 2.
Agenda Item Wording:
Visalia Unified Forward 2030: A Community-Driven Blueprint for the Future Attachments: Agenda Item Summary w/ Presentation
COV and VUSD Printed on 10/19/2023Page 1 of 1
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3 VISALIA UNIFIED SCHOOL DISTRICT
OFFICE OF THE SUPERINTENDENT
MEETING DATE October 24, 2023
TO City of Visalia Council and Visalia Unified School District Board of Education
FROM Kirk Shrum, Superintendent
PRESENTER Kirk Shrum, Superintendent, and Erik Kehrer, Chief Operations Officer
ITEM TITLE Visalia Unified Forward 2030: A Community-Driven Blueprint for the Future
RECOMMENDED
ACTION Not an action item. This is an information only item.
BACKGROUND SUMMARY
At the October 24, 2023, Joint City of Visalia Council and Visalia Unified School District Board Meeting, VUSD staff will share an overview of the Visalia Unified Forward 2030, encompassing both the strategic and long range facilities master plans. Both plans are roadmaps that will bring clarity and focus to the work and future facilities planning for VUSD. The district received feedback from over 12,000 students, staff, family, and community members, who participated in either an in-person listening session or online survey.
FINANCIAL IMPACT
No financial impact; for information only.
ALIGNS TO DISTRICT BELIEFS AND COMMITMENTS
All students can achieve at high levels and demonstrate continuous growth o Providing high-quality learning experiences that allow all students to reach their fullest potential o Equipping students and staff with the educational tools necessary for achievement and growth Family and community engagement is key to student success o Providing families and community members pathways of connectivity to the education system o Facilitating timely and consistent communication to position families to participate in their students’ learning experiences
Learning environments should be safe, supportive, and innovative o Creating physical and social-emotional safety in all learning environments o Providing all students the academic and social supports needed to be successful o Designing learning environments that drive innovative practices to improve student outcomes o Ensuring all students are known by their name, welcomed each day, and connected to meaningful activities
4 I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE
I BELIEVE IN, I BELONG IN
October 24, 2023
Visalia Unified Forward 2030:
A Community-Driven Blueprint for the Future
VISALIA UNIFIED SCHOOL DISTRICT
5 6
I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE The Role of The District
33 7
I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE Moving from Random to Coherent
4 4 8
I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE The Path to Develop Our Strategic Direction
5 We
are
here
5 9
I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE Community Involvement
6 6 10
I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE Focus Areas - First Read
7 High Expectations, High
Achievement
● Academic Achievement and Preparedness: Ensure all
students demonstrate consistent academic growth and
graduate fully prepared for college and career.
● Collaboration and Leadership: Cultivate a culture of
belonging, collaboration, and leadership to drive positive system transformation.
● Faculty and Staff Development: Attract, recruit, and retain staff through comprehensive professional development that supports continuous growth and effectiveness.
● Technology and Innovative Approaches: Incorporate
relevant technology and employ data-informed,
student-driven methods to enhance academic achievement
and prepare students for college and/to career.
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I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE Focus Areas - First Read
8 ● Equitable Access and Resources: Ensure all students have equitable access to programs, facilities, and other resources.
● Supportive Learning and Growth: Cultivate environments that prioritize student well-being, positive behavior, and conditions to empower students to advocate for themselves. ● Service Enhancement: Provide systematic and reliable
access to services that support the academic, behavioral, and social emotional development for all students.
● Extracurricular Development: Create extra and
co-curricular opportunities for all students to engage and expand their learning.
● Facilities and Safety: Implement a long-range facilities master plan to guide future infrastructure decisions, support programs, and ensure safe, effective, and innovative
learning environments.
Empowering Students
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I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE Focus Areas - First Read
9 ● Effective Communication: Establish an effective system for clear two-way communication that empowers and
engages diverse audiences within our community.
● Community Involvement & Collaboration: Foster
community and family engagement to inform
decision-making and initiatives.
● Robust Recruitment & Partnerships: Strengthen diverse recruitment systems and cultivate collaborative partnerships to enhance programs and offerings for our students,
families, and community.
Engaging the
Community
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I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE Implementation Phases for Actions
10 10 14
I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVEExample of the Plan 11 Theme High Expectations, High Achievement
Focus Area Academic Achievement and Preparedness
Example Initiative Increase advanced learning opportunities Example Action Develop a talented and gifted program for ES Example Action
Phases
2024-25
(Year 1)
2025-26
(Year 2)
2026-27
(Year 3)
2027-28
(Year 4)
2028 & Beyond
(Year 5)
Study Design Implement Implement &
Monitor
Monitor
Budget Effect
HRD Effect
Operations Effect
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I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVEExample of the Plan 12 Theme Engaging the Community
Focus Area Community Involvement and Collaboration
Example Initiative Increase parent and family involvement in school activities.
Example Action Each school has an active PTA/PTO.
Example Action
Phases
2024-25
(Year 1)
2025-26
(Year 2)
2026-27
(Year 3)
2027-28
(Year 4)
2028 & Beyond
(Year 5)
Study, Design,
Implement
Monitor Monitor Monitor Monitor
Budget Effect
HRD Effect
Operations Effect
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I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE Our Collaborative Approach
13 Team Work Team Advisory
Purpose To design and implement initiatives
and actions within the strategic
plan.
To provide input, feedback, and/or
test the designs and implementation
plans.
Composition
(Any combination
based on need)
● District Leaders
● Content Specialists
● Principals/Assistant Principals
● Teachers
● Teachers
● Classified (List jobs)
● Students
● Parents & Families
● Community
● Field Experts
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I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE Our Work is Just Beginning
14 Quarter 2
(October - December)
Quarter 3
(January - March)
Quarter 4
(April - June)
● Present Draft 1 to Board (Oct.)
● Review Draft 1 with
Community (Students, Staff,
Families, and Community)
● Develop communications plan
● Finalize Draft 2 to Board (Nov.)
● Work on Initiatives and Actions
to include work teams and
advisories
● Finalize initiatives and actions
(Feb.)
● Develop aligned progress
measures (Feb)
● Finalize aligned progress
measures (April)
● Align themes, focus areas,
initiatives, and actions to
LCAP and SPSAs (May-June)
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I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE I BELIEVE IN, I BELONG IN… I AM VUSD
Long Range Facilities Master Plan - Available Expertise as We Plan 15 SAFETY + SECURITY
CONSULTING
SPORTS
COMMUNITY
ENGAGEMENT
FACILITIES
ASSESSMENTS
NEXT GENERATION
LEARNING ENVIRONMENTS
MEP
ENGINEERING
TECHNOLOGY
CONSULTING
INTERIORS
CONSTRUCTION
ADMINISTRATION
SUSTAINABILITY
BUILDING ENVELOPE
FUNDING STRATEGY
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I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE I BELIEVE IN, I BELONG IN… I AM VUSD
APPROACH - THE PROCESS
1. Data
Collection
3. Facility/
Needs
Assessments
5. Implementation
Plan
4. Master
Plan
Development
2. Visioning +
Educational
Framework
Community Outreach
February 2023 Fall/Winter 2023
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■ District Strategic Plan(s)
■ Site Maps
■ Enrollment & Capacity Data
■ Funding History & Eligibility
■ Maintenance Reports
■ Stakeholder Surveys
■ Other Relevant Reports
1. Data
Collection
Project Initiation/
Review of District
Information
APPROACH - DATA COLLECTION - COMPLETE
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1. Data
Collection
DATA SET ANALYSIS - In Progress
■ Describe what you saw in the
Data? (Just the Facts)
○ What did you see?
○ What does it say?
○ Who is represented?
■ Interpretations & Wonderings
(What does the data suggest)
○ Is there a story?
○ What does the data say about how we
utilize our facilities?
■ Implications for the LRFMP (What
next?)
○ What would you like to see happen?
○ What could this mean for our LRFMP?
Establishment of
Standards, Objectives,
Expectations, Drivers,
and Outcomes
2. Visioning +
Educational
Framework
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I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE I BELIEVE IN, I BELONG IN… I AM VUSD
1. Data
Collection
2. Visioning +
Educational
Framework
APPROACH - FACILITY ASSESSMENTS - Complete
■ Physical Site Walks
■ Educational Adequacy
Assessment
■ Facility Condition
Assessment
■ Data Review Meetings
■ Initial Costing
Campus Interviews,
On-Site
Investigations, Cost
Estimates
Timeless
Technology
Outdoor Learning
Purposeful
Inclusive
Safe & Secure
Learner
Focused
3. Facility/
Needs
Assessments
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I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE I BELIEVE IN, I BELONG IN… I AM VUSD
1. Data
Collection
2. Visioning +
Educational
Framework
Timeless
Technology
Outdoor Learning
Purposeful
3. Facility/
Needs
Assessments
APPROACH - MASTER PLAN DEVELOPMENT - LATE FALL/EARLY WINTER ■ Develop Scope of Work
■ Integration of Educational Specifications
■ UPK Consideration and Planning
■ Integration of Sustainability
■ Develop Facility Master Plan Design/Graphic Plans
Analyze Data/
Identify Adequacy &
Deficiencies, Master
Planning
4. Master
Plan
Development
20 24
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE I BELIEVE IN, I BELONG IN… I AM VUSD
1. Data
Collection
2. Visioning +
Educational
Framework
Timeless
Technology
Outdoor Learning
Purposeful
3. Facility/
Needs
Assessments
APPROACH - IMPLEMENTATION PLAN DEVELOPMENT - SPRING 2024 ■ Community Listening Sessions
■ VUSD Board Study Sessions
■ Present Initial Options Including Funding Options
■ VUSD Board Decision Point
■ Implementation Timeline
Prioritize
Implementation Plan
and Financial Plan
Funding Options
4. Master
Plan
Development
5. Implementation
Plan
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I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE I BELIEVE IN, I BELONG IN… I AM VUSD
Current:
• Site Assessments
• Completed all 42 sites - includes Architectural, Civil, MEP and Exterior Envelope. • Programming Meetings
• Completed for Technology, Safety & Security, Standards, 21st Century Classroom, SPED and Athletics. • Surveys
• Opened September 15th through October 2nd, Reopened on October 4th. • 463 responses have been received (Principals, AP’s, Teachers & Staff) • Principal Survey Meetings
• Completed with 30 of 42 Principals
• Final Meeting is on October 19th
Next Steps:
• Establish a VUSD Working Group
• Plan complete - Winter ‘23
• Present at a VUSD Board Study Session
• Community Meetings
Current and Next Steps for Long Range Facilities
Master Plan
22 26
23 27
COV and VUSD
Staff Report
Visalia Unified School
District
5000 W. Cypress
Visalia, CA 93277
File #: 23-0408 Agenda Date: 10/24/2023 Agenda #: 3.
Agenda Item Wording:
City of Visalia: Overview of Visalia Development
Submitting Department: Community Development
Department Recommendation:
Paul Bernal, Community Development Director, will provide an update on residential projects and future pending development.
COV and VUSD Printed on 10/19/2023Page 1 of 1
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28 COV and VUSD
Staff Report
Visalia Unified School
District
5000 W. Cypress
Visalia, CA 93277
File #: 23-0409 Agenda Date: 10/24/2023 Agenda #: 4.
Agenda Item Wording:
Visalia Unified School District and City of Visalia Thriving Together Attachments: Agenda Item Summary w/ Presentation
COV and VUSD Printed on 10/19/2023Page 1 of 1
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29 VISALIA UNIFIED SCHOOL DISTRICT
OFFICE OF THE SUPERINTENDENT
MEETING DATE October 24, 2023
TO City of Visalia Council and Visalia Unified School District Board of Education
FROM Erik Kehrer, Chief Operations Officer
PRESENTER Erik Kehrer, VUSD Chief Operations Officer, and Kelli Kincaid, COV Director of Community Services
ITEM TITLE Visalia Unified School District and City of Visalia – Thriving Together
RECOMMENDED
ACTION Not an action item. This is an information only item.
BACKGROUND SUMMARY
At the October 24, 2023, Joint City of Visalia Council and Visalia Unified School District Board Meeting, Erik Kehrer and Kelli Kincaid will share how the City of Visalia and Visalia Unified will continue to work together. They will highlight the partnership between VUSD, City staff, and First Responders. There will also be a discussion on upcoming projects and future plans.
FINANCIAL IMPACT
No financial impact; for information only.
ALIGNS TO DISTRICT BELIEFS AND COMMITMENTS
All students can achieve at high levels and demonstrate continuous growth o Providing high-quality learning experiences that allow all students to reach their fullest potential o Equipping students and staff with the educational tools necessary for achievement and growth Family and community engagement is key to student success o Providing families and community members pathways of connectivity to the education system o Facilitating timely and consistent communication to position families to participate in their students’ learning experiences
Learning environments should be safe, supportive, and innovative o Creating physical and social-emotional safety in all learning environments o Providing all students the academic and social supports needed to be successful o D esigning learning environments that drive innovative practices to improve student outcomes o Ensuring all students are known by their name, welcomed each day, and connected to meaningful activities
30 I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE
I BELIEVE IN, I BELONG IN
October 24, 2023
City of Visalia & Visalia Unified School District
Thriving Together
VISALIA UNIFIED SCHOOL DISTRICT
131
32 I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE The Role of The District
33 33
I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE ● ALICE Training
● Ongoing partnership with First Responders:
○ VPD
○ VFD
Safety & Security Partnerships
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I BELIEVE IN, I BELONG IN… I AM VUSD
I AM PREPARED| I AM CONNECTED| I AM KIND| I WILL ACHIEVE ● Meet monthly, rotating between the COV and VUSD
● Opportunity for collaboration and increased communication ● Departments share upcoming plans and projects
Joint COV & VUSD Staff Meetings
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Q&A
6 36
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