Solid WasteEnvironmentEnhancement Program (SWEEP)
1 September 2023
Presentation Outline
2 American Rescue Plan Act (ARPA) Program purposeBenefits of City-Wide ImprovementProposed program approach
ARPA PROGRAM PURPOSE
The funding provided under ARPA provides a unique opportunity (following COVID-19) for state and local governments to make strategic investments in long-lived assets, rebuild reserves to enhance financial stability, and cover temporary operating shortfalls until economic conditions and operations normalize. (gfoa.org)3 ARPA PROGRAM PURPOSE On 12/20/2021, City Council appropriated American Rescue Plan Act (ARPA) funds in the amount of $29.4 million to various projects throughout the City.ARPA funds can be used for expenditures from March 3,2021 through December 31, 2024. (Funds committed by 12/31/2024 must be spent by 12/31/2026)$450K earmarked for SWEEP CIP Project4
Benefits of the proposed SWEEP Program5
-Public Health Increase- Maintenance of Ecosystems (Contaminated Waterways)- Promote Overall Well-Being of Others- Cleanup of Eyesores on Public Property- Mitigation of Fire Hazards- Less impact to other City Budgets- Downtown Enhancement 6 Proposed Program ApproachEstablish SWEEP• Waste that should have been collected but wasn’t.• Illegal Dumping on public property• Wind Blown Debris• Improvement of public areasEstablishEquip the team with the proper toolsEducate the public on ways to dispose materialEducate the public on reporting illegal dumping EquipProactive approach to addressing Community needsEyes and Ears of the CityAllow other divisions to concentrate on their primary tasks.Proactive Proposed Program Approach
(5) FTE (including 1 Lead) to run 4 units with dump trailers.City quadrants assigned to the 4 trucks with trailers for patrol and assignment of daily work orders.Debris removed will be deposited in a 40-yard bin located at the Corp Yard.Coordination with Code Enforcement/Wastewater Division for follow up and fines.7
Staffing LevelWhat is the minimum effective staffing level?•Current recommendation:•(1) Lead•(4) FTE - Maintenance Service Worker Level•Staffing coverage Monday through Saturday•Implementation of less staff would be ineffective.8
STAFFING COST PROJECTION9
PersonnelSalary & BenefitsUniforms & BootsPhone AnnualLEAD $108,000 $500 $120 $108,620FTE $72,500 $500 $120 $73,120FTE $72,500 $500 $120 $73,120FTE $72,500 $500 $120 $73,120FTE $72,500 $500 $120 $73,120Total $401,100 EQUIPMENT COST PROJECTION10
Equipment TypePurchase CostVehicle Replacement Set-AsideFuelMaintenanceGPSAnnual1/2 Ton Pickup $50,000 $4,200 $6,500 $2,500 $2401/2 Ton Pickup $50,000 $4,200 $6,500 $2,500 $2401/2 Ton Pickup $50,000 $4,200 $6,500 $2,500 $2401/2 Ton Pickup $50,000 $4,200 $6,500 $2,500 $2401/2 Ton Pickup $50,000 $4,200 $6,500 $2,500 $240Trailer $15,000 $1,100 $0 $500 $0Trailer $15,000 $1,100 $0 $500 $0Trailer $15,000 $1,100 $0 $500 $0Trailer $15,000 $1,100 $0 $500 $040 Yard Bin Purchase $10,000Total$320,000 $25,400 $32,500 $14,500 $1,200 $73,600 OTHER OPERATING COST PROJECTION11
ANNUAL COST PROJECTION12
START-UP COSTS13
Initial Capital Outlay Cost to Implement1/2 Ton Pickup $50,000.001/2 Ton Pickup $50,000.001/2 Ton Pickup $50,000.001/2 Ton Pickup $50,000.001/2 Ton Pickup $50,000.00Trailer $15,000.00Trailer $15,000.00Trailer $15,000.00Trailer $15,000.0040 Yard Bin Purchase $10,000.00Personnel Hiring Costs $2,000.00Misc Equipment * $5,550.00Total $327,550.00 Funding for the SWEEP Program•ARPA Funding through 2024•Funding can be used for the startup costs and equipment•Savings from not using contracted services for illegal dumping ($30K/year)•Staff will come back to Council for future funding options•Future increase of Solid Waste Fees for future funding14
ARPA FUNDING UTILIZATION15*Recruitment Tools**FY 24/25 Allocations and Vehicle Replacement starts Year 1 Year 2 Year 3Mar 2024-June 2024FY 24-25 FY 25-26ARPA Project Funding$450,000 Startup Costs Vehicles$250,000 Equipment$70,000 Misc*$7,550 Ongoing CostsPersonnel $133,700 $413,100 $425,500Operating Expense** $14,100 $157,590 $162,300Total Expenses $475,350 $570,690 $587,800ARPA Funding Remaining ($25,350) QUESTIONS / COMMENTS16