Visalia City Council
December 4, 2023

PROFESSIONAL SERVICES AGREEMENT
FOR

FOR THE DESIGN OF THE

RIGGIN AVENUE WIDENING PROJECT

FROM ROEBEN ST TO AKERS ST

This Agreement, entered into this __ day of _________, by and b etween the City of Visalia, hereinafter referred to as the “CITY”, and 4Creeks, Inc. hereinafter referred to as the “CONSULTANT”.

W I T N E S S E T H

WHEREAS, the CITY is authorized and empowered to employ consultants and specialists in the performance of its duties and functions; and

WHEREAS, the CITY has the desire to secure certain technical and profess ional services to assist in the preparation and completion of the items of work described as “S cope of Work” identified in Request for Proposal, Exhibit “A” and the “Proposal for Engineering Design of the Riggin Avenue Widening Project from Roeben Street to Akers Street,” Dated October 23, 2023 submitted by CONSULTANT attached as Exhibit B “Proposal Summary”; and

WHEREAS, the CONSULTANT represents it i s licensed, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONSULTANT agree as follows:

I. SERVICES TO BE PERFORM ED BY THE CONSULTANT

A. Authorized Scope of Work: The CONSULTANT agrees to perform all work necessary to complete in a manner satisfactory to the CITY those tasks described in Exhibit “A” - Scope of Work, which shall be the Scope of Work for the project unless the parties agree in writing to modify the Scope of Work, for the fee identified in Exhibit “B” – under Fee Summary.

B. Additional Services: Incidental work related to the PROJECT and not provided for in Exhibit “A” may be needed during the performance of this Agreement. The CONSULTANT agrees to provide any and all additional services at the rates identified in attached Exhibit “C” – Consultant Schedule of Fees for Professional Services. S uch additional services shall not be performed by CONSULTANT without the written consent of CITY.

II. TIME OF PERFORMANCE

The CONSULTANT shall commence performance of this Agreement wit hin ten (10) days of the effective date on the Consultant’s written Notice to Proceed and shall co mplete the work within the timeframes outlined in Exhibit “B”, unless otherwise extended in writing by CITY, in its sole discretion.

If the CONSULTANT fails to complete the PROJECT within the time specified, plus any extensions of time which may be granted, the CITY shall determine the percent of e ach work item completed and shall pay the CONSULTANT on that basis.

CONSULTANT shall not be responsible for delays which are due to causes beyond the CONSULTANT’s reasonable control. In the case of any such delay, the time of completion shall be extended accordingly in a writing signed by both parties.

III. COMPENSATION

A. Total Compensation: For servi ces performed pursuant to this Agreement, the CITY agrees to pay and the CONSULTANT agrees to accept, a total fixed fee amount of Three Hundred Seventy Thousand, Four Hundred Forty Dollars ($370,440) for all base services (Tasks 1 through 11) and a total fixed fee of Eighty Three Thousand, Seven Hundred Ten ($83,710) for optional items (Task 12, 14 & 15) and for a time and mater ial fee ( optional Task 13) in the amount of Fifty Two Thousand, Eight Hundred Ten ($15,885) as shown in Exhibit “B”. This amount shall constitute complete compensa tion, including document production and out-of-pocket expenses for all services for the work and PROJECT identified in Exhibits “A” and “B”. CONSULTANT agrees these am ounts, as authorized, will constitute complete compen sation, including document produ ction and out-of-pocket expenses, for services authorized by CITY for the PROJECT per t he Scope of Work, Project Fees, and Schedule identified in Exhibit “A” and “B”, r espectively. No other compensation is authorized by this Agreement without separate written amendment.

B. Payment of Compensation: The CONSULTANT shall be compensate d no more than monthly, based on percentage of w ork of each noted phase comple ted to date. The CONSULTANT shall be paid no later than thirty (30) days following submission of a written, verified billing to the CITY. Said billing shall include the percentage of each task completed to date and since the date of the preceding billing, if any.

IV. AUTHORIZED REPRESENTATIVE

A. CITY: The Project Manager shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where appr oval of the City Council of the City of Visalia is specifically required.

B. CONSULTANT: Matthew Ainley, PE shall represent and act as principle for CONSULTANT in all matters pertaining to the services to be rend ered by it under this Agreement.

V. TERMINATION

The right to terminate this Agreement, with or without cause, m ay be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause: The CITY or CON SULTANT may terminate this Agreement at any time by g iving written notice to the othe r of such termination and specifying the effective date thereof, at least fifteen (15) da ys before the effective date of such termination.

B. Termination of Agreement for Cause: The CITY may by writte n notice to the CONSULTANT specifying the effe ctive date thereof, at least fift een (15) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:

1. If the CONSULTANT fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or

2. If the CONSULTANT fails to make progress under this Agreeme nt as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) working days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.

C. Post-Termination:

1. In the event the CITY termi nates this Agreement with or wi thout cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.

2. Except with respect to defaul ts of sub-consultants, the CONSULTANT shall not be liable for any excess costs if the failure to perform this Agre ement arises out of causes beyond the control and without the fault or negligence o f the CONSULTANT. Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strik es, and unusually severe weather; but in the event the failure to perform is caus ed by the default of a sub-consultant, the CONSULTANT shall not be liable for failur e to perform, unless the services to be furnished by the sub-consultant were obtainable from other sources in sufficient time and within budgeted resources to permit the CONSULTANT to meet the required delivery schedule or other perf ormance requirements.

3. Should the Agreement be terminated with or without cause, the CONSULTANT shall provide the CITY with all finished and unfinished documen ts, data, studies, services, drawings, maps, models, photographs, reports, etc., p repared by the CONSULTANT pursuant to this Agreement.

4. Upon termination, with or without cause, CONSULTANT will b e compensated for the services satisfactorily completed to the date of terminatio n according to compensation provisions contained herein. In no event, shall t he total compensation paid CONSULTANT exceed the total compensation agre ed to herein.

5. If, after notice of termination of this Agreement, as provid ed for in this article, it is determined for any reason that the CONSULTANT was not in defaul t under the provisions of this article, then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.

6. Termination of this Agreement shall not terminate any obliga tion to indemnify, to maintain and make available any records pertaining to the Agree ment, to cooperate with any audit, to be subject to offset, or to make a ny reports of pre- termination activities.

VI. INTEREST OF OFFICIALS AND THE CONSULTANT

A. No officer, member, or employee of the CITY who exercises an y functions or responsibilities in the review or approval of this Agreement shall:

1. Participate in any decision relating to this Agreement which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or

2. Have any interest, direct or indirect, in this Agreement or the proceeds thereof during his tenure or for one year thereafter.

B. The CONSULTANT hereby covenant s that he has, at the time of the execution of this Agreement, no interest, and that he shall not acquire any inter est in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSU LTANT further covenants that in the performance of this work, no person havin g any such interest shall be employed.

VII DEPARTMENT OF INDUSTRIAL RELA TIONS REQUIREMENTS, PUBLIC WOR KS

CONTRACTOR REGISTRATION PROGRAM AND PROJECT LABOR AGREEMENTS

Notice is hereby given that this is a Public Works Project. All contractors and subcontractors bidding and performing work on Public Works Projects (including Consultants and Su b-Consultants who employ or subcontract workers to perform any trade that has a prevailing wage designation such as surveyor) must:

A. Register on an annual basis with the California Department o f Industrial Relations (DIR) B. Furnish electronic payroll re cords for new projects to the Labor Commissioner.

All contractors and consultants are to be registered at time of bid/proposal submittal and remain registered with the California Department of Industrial Relations (DIR) throughout the duration of this Agreement.

If a project labor agreement (the term “project labor agreement ” is defined in Public Contract Code 2500(b)(1) as a pre-hire collective bargaining agreement that e stablishes terms and conditions of employment for a specific construction project or projects and is an agreement described in Section 158(f) of Title 29 of the United States Code) is used, then it must co mply with the taxpayer protection provisions set forth in Public Contract Code section 2500(a). City of Visalia has no ordinances requiring or prohibiting such agreements.

VIII CITY OF VISALIA LABOR COMPLIANCE MANUAL

Consultant shall comply with the City of Visalia Labor Compliance Manual which is attached to this Agreement as Exhibit “D” and available at visaliapurchasing.org.

IX NO PERSONNEL, AGENCY OR COMMISSION

The CONSULTANT warrants, by exec ution of this Agreement, that n o personnel agency has been employed or retained to solicit o r secure this contract upon an agreement or understanding for a commission, percentage, brokera ge or contingent fee, excepting bona fide established commercial or selling agencies maint ained by the CONSULTA NT for the purpose o f securing business. For breach or violation of this warranty, the CITY shall have the right to an nul this Agreement without liability or, in its

discretion, to deduct from this Agreement price or consideratio n, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

X. SUBCONTRACTING

A. The CONSULTANT shall not subcontract or otherwise assign any portion of the work to be performed under this Agreement without the prior written approval of the CITY.

B. In no event shall the CONSULTA NT subcontract work in excess of 50% of the contract amount, excluding specialized services. Specialized services are those items not ordinarily furnished by a consultant performing the particular type of project.

XI. INDEPENDENT CONTRACTOR

In the performance of the services herein provided for, the CONSULTANT shall be, and is, an independent contractor and is not an agent or employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisti ng the CONSULTANT in the performance of said services hereunder. The CONSULTANT shall be solely respons ible for all matters relating to the payment of its employees including compliance with social security and income tax withholding and all other regulations governing such matters.

XII. SPECIFICATIONS

All specifications, manuals, standards, etc., either attached to this Agreement or incorporated by reference, are binding as to the performance of the work specified in this Agreement unless they are changed by written amendment to this Agreement modified in writing to incorporate such changes.

XIII. DOCUMENTS/DATA

A. Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional co pies, not otherwise provided for herein, shall be the responsibility of the CITY.

Documents, including drawings and specifications, prepared by C ONSULTANT pursuant to this Agreement, are not intended or represented to be suitab le for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and an y use of incomplete document s without the specific written authorization from CONSULTANT will be at CITY’s sole risk and without liability to CONSULTANT. Further, any and a ll liability arising out of chan ges made to CONSULTANT’s deliverables under this Agreement by CITY or perso ns other than CONSULTANT is waived as against CONSULTANT, and the CITY assume s full responsibility for such changes unless the CITY has given CONSULTANT prior notice and has received from CONSULTANT written consent for such changes.

B. Publication: No report, info rmation, or other data given o r prepared or assembled by the CONSULTANT pursuant to this Agreement, shall be made available to any individual or organization by the CONSULTANT without the prior written approv al of the CITY.

Notwithstanding the foregoing, however, the CONSULTANT shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the

public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.

C. Copyrights: The CONSULTANT shall be free to copyright mate rial developed under this Agreement with the provision t hat the CITY be given a nonexclus ive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes. Should CONSULTANT place a c opyright notice on documents it must state, “City of Visalia holds a nonexclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others t o use the material for government or public purposes.”

XIV. INDEMNIFICATION AND INSURANCE

As respects acts, errors, or omissions in the performance of se rvices, CONSULTANT agrees to indemnify and hold harmless CITY, its elected and appointed off icers, and employees from and against any and all claims, demands, losses, reasonable defense costs, or liability, whether actual, alleged, or threatened, that arise out of, pertain to, or relat e to the negligence, recklessness, or willful misconduct of the CONSULTANT in the performance of his/her services under the terms of this Agreement, except to the extent those arise out of the negligence of CITY.

A. CITY agrees to indemnify and hold harmless CONSULTANT, its o fficers, employees, and designated volunteers from and against any and all losses, defense costs, or liability to the extent arising out of CITY’S negligent acts, errors or omissions in the performance of this Agreement.

B. As respects all acts or omissions which do not arise directl y out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONSULTANT agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed offi cers, agents, employees, representatives, and volunteers from and against any and all claims, demands, reasonable defense costs, or liability of any kind or nature arising out o f or in connection with CONSULTANT’s (or CONSULTANT’s subcontractors, if any) performan ce or failure to perform, under the terms of this Agreement; except to the exten t those which arise out of the negligence of CITY.

C. Notwithstanding any other provision of this Agreement, and t o the fullest extent permitted by law, neither the CITY nor the CONSULTANT, their respective o fficers, directors, partners, employees, contractors or subconsultants shall be lia ble to the other or shall make any claim for any remote or speculative breach of contract damages that the breaching party could not have reasonably foreseen when enterin g into this Agreement.

To the extent this Agreement is considered a “Construction Cont ract” as defined by California Civil Code section 2783, CONSULTANT’s duty to indemnify CITY under this or any other provision of the Agreement shall not apply when to do so would be prohibited by California Civil Code section 2782.

D. Without limiting CITY’s right to indemnification, it is agre ed that CONSULTANT shall secure prior to commencing any activities under this Agreement, and ma intain during the term of this Agreement, insurance coverage as follows:

1. Workers’ compensation insuranc e as required by California statues.

2. Commercial general liability insurance with a combined singl e limit of not less than One Million Dollars ($1, 000,000) per occurren ce. Such insuranc e shall include coverage for Premises and Operat ions, Contractual Liability, Pe rsonal Injury Liability, Products and Completed Operations Liability, Broad F orm Property Damage (if applicable), Independent Contractor’s Liability (if applicable).

3. Professional liabilit y insurance coverage, in an amount not less than One Million Dollars ($1,000,000).

4. Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Suc h insurance shall include coverage for owned, hired, and non-owned automobiles an d shall be provided by a business automobile policy.

E. CITY’S Risk Manager is hereby authorized to reduce the requi rements set forth above in the event he/she determines that such reduction is in the CITY’S best interest.

F. CONSULTANT agrees to provide thirty (30) days written notice of any policy cancellation, limitation in scope or coverage, or non-renewal. Such notice shall be provided to the, City of Visalia, 707 W. Acequia, Visalia, CA 93291.

In addition, the commercial general liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses:

“It is agreed that any insurance maintained by the City of Visa lia shall apply in excess of and not contribute with insurance provided by this policy.”

“The City of Visalia, its officers, agents, employees, representatives and volunteers are added as additional insureds as respects operations and act ivities of, or on behalf of the named insured, performed under contract with the City of Visalia.”

G. Prior to commencing any work under this Agreement, CONSULTAN T shall deliver to CITY insurance certificates confirming the existence of the insuranc e required by this Agreement, and including the applicable clauses referenced above. Within thirty (30) days of the execution date of this Agreement, CONSULTANT shall provi de to CITY endorsements to the above-required policies, which add to these policies the applicable clauses referenced above. Said endorsements shall be signed by an authorized representative of the insurance company and shall include the s ignatory’s company affiliation and title. Should it be deemed necessary by CITY, it shall be CONSULTANT’s responsibility to see that CITY receives documentation acceptable to CITY which sustains that the individual signing sai d endorsements is indeed authori zed to do so by the insurance company. CITY has the right to demand, and to receiv e within a reasonable time period, copies of any insurance policies required under this Agreement.

H. In addition to any other remedies CITY may have if CONSULTAN T fails to provide or maintain any insurance policies or policy endorsements to the e xtent and within the time herein required, CITY may, at its sole option:

1. Obtain such insurance and deduct and retain the amount of th e premiums for such insurance from any sums due under the Agreement; or

2. Order CONSULTANT to stop work under this Agreement and/or wi thhold any payment(s) which become due to CONSULTANT hereunder until CONSU LTANT demonstrates compliance with the requirements hereof; or

3. Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT’s failure to maintain i nsurance or secure appropriate endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT’s or its subcontractor’s performance of the work covered under this Agreement.

XV. NON-DISCRIMINATION

CONSULTANT and all subcontractors shall not discriminate agains t any employee or applicant for employment on the basis of race, color, national origin, or sex in the performance of this Agreement. The CONSULTANT shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement.

XVI. MISCELLANEOUS PROVISIONS

A. Firearms Prohibited: Guns may not be carried by contractors/ vendors/consultants while working on City of Visalia premises without the expressed writt en approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

B. Asbestos and Hazardous Materials: In providing its services hereunder, CONSULTANT shall not be responsible for identification, handling, containment, abatement, or in any other respect, for any asbestos or hazardous material if such is pres ent in connection with the PROJECT. In the event the CITY becomes aware of the presence o f asbestos or hazardous material at the jobsite, CITY shall be responsible fo r complying with all applicable federal and state rules and regulations, and shall i mmediately notify CONSULTANT, who shall then be entitled to cease any of its services that may be affected by such presence, without liability to CONSULTANT arising therefrom.

C. Successors and Assigns: This Agreement shall be binding upo n and shall inure to the benefit of any successors to or assigns of the parties.

D. Prohibition of Assignment: Neither the CITY nor CONSULTANT shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

E. Dispute/Governing Law: Any dis pute not resolvable by inform al arbitration between the parties to this Agreement shall be adjudicated in a Court of Law under the laws of the State of California.

F. Notices: Notice shall be su fficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONSULTANT, or if se nt via the United States Postal Service, postage prepaid, addressed as follows:

G. Jurisdiction/Venue/Waiver Of Removal: This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdic tion of litigation arising from this Agreement shall be in that State. Any action brought to i nterpret or enforce this Agreement, or any of the terms or conditions hereof, shall be b rought in Tulare County, California. The CONSULTANT hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Sect ion 394 of the California Code of Civil Procedure.

H. Integration/Modification: T his Agreement and each of the exhibits referenced herein, which are incorporated by reference, represents the entire understand ing of the CITY and the CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to t hose matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the CITY and the CONSULTANT.

I. Conflict With Law: If any part of this Agreement is found t o be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

J. Attorney’s Fees: In the event either party commences any ac tion, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its a ttorney’s fees and court costs incurred in the action brought thereon.

K. Construction: This Agreem ent is the product of negotiation and compromise on the part of each party and the parties agree, notwithstanding Civil Code Section 1654, that in the event of uncertainty the language will not be construed against the party causing the uncertainty to exist.

L. Authority: Each signatory to this Agreement represents that it is authorized to enter into this Agreement and to bind the party to which its signature represents.

M. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

IN WITNESS WHEREOF , this Agreement is executed on the day and year first above written.

CITY OF VISALIA
707 W. Acequia Ave.

Visalia, CA 93291
Attention: City Clerk

CONSULTANT
4Creeks Inc.
324 S Santa Fe, Suite A
Visalia CA, 93292
Attention: Matthew Ainley, PE

CITY OF VISALIA CONSULTANT

___________________________ ___________________________ City Manager

Approved as to Form

__________________________________
City Attorney

_________________________________
Risk Manager

_________________________________
Project Manager

Attachments:

Exhibit “A”: Scope of Work for Professional Design Services fo r the Riggin Avenue Widening from Roeben St to Akers St Widening Project
Exhibit “B”: Consultant Proposal/Fee Proposal
Exhibit “C”: Schedule of Fees for Professional Services

Exhibit “D”: Visalia Labor Compliance Manual, see:
https://www.visalia.city/depts/finance/purchasing/default.asp

Exhibit “A”: Scope of Work

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

CITY OF VISALIA, CALIFORNIA
Exhibit A – Scope of Work for
PROFESSIONAL DESIGN SERVICES for the

RIGGIN AVE WIDENING PROJECT ROEBEN ST TO AKERS ST

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

TABLE OF CONTENTS
TITLE ............................................................................................................................ ............... PAGE NO.

I.  DEFINITIONS .......................................................................................................................................  3 II.  INTRODUCTION ..................................................................................................................................  3 A.  INFORMATION .................................................................................................................................  3 B.  BACKGROUND & DESCRIPTION OF PROJECT ...........................................................................................  3 C.  PURPOSE, OBJECTIVE AND SERVICES TO BE PROVIDED  ..............................................................................  3 III.  SCOPE OF SERVICES ............................................................................................................................  4 A.  REQUIRED PRODUCT .........................................................................................................................  4 B.  SERVICES OF THE CONSULTANT ‐ PROJECT TASKS ....................................................................................  6 C.  CITY RESPONSIBILITY .......................................................................................................................  16 IV.  GENERAL CONDITIONS .....................................................................................................................  17 A.  CITY OF VISALIA LABOR COMPLIANCE MANUAL  ....................................................................................  17 B.  PERMITS AND LICENSES....................................................................................................................  17 C.  INSURANCE ...................................................................................................................................  17 V.  EXAMINATION OF CONTRACT REQUIREMENTS AND ACCEPTANCE OF PROPOSAL CONTENT  .........  18 A.  VENUE .........................................................................................................................................  18 B.  PROPRIETARY INFORMATION.............................................................................................................  18 C.  FIREARMS PROHIBITED ....................................................................................................................  18

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

I.

DEFINITIONS
For the purposes of this scope of work, the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the C ouncil of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Sub-recipient” are used interchangeably throughout sole source request to mean the person, firm, or cor poration or other entity submitting providing design services.

4. “Proposal” are used interchangeably to mean an individual’s or entity’s response to this Request for design services.

II.

INTRODUCTION

A. Information
The City of Visalia is requesting design engineering services f or the Riggin Avenue Widening Project from Roeben St to Akers St.

Consultant must comply with Stat e Regulations that apply to thi s contract, including Prevailing Wage requirements as applicable. Pursuant to Sections 1770, et. seq., of the California Labor Code, the selected firm will be required to pay not less than the prevailing wage of per diem wages as determined by the Director of the California Department of Industrial Relations.

B. Background & Description of Project
Visalia is located east of State Highway 99 and along State Highway 198. The City’s population is approximately 135,000. The incorporated area covers approximately 25 square m iles. The City’s Community Development Department – Engineering Services Division is responsible for carrying out various projects in the City’s Capital Improvement Program (CIP), which includes roadway widening projects.

Riggin Avenue is a high-volume arterial that may serve as a hig h capacity six (6) lane arterial in the distance future. As development continues in this area the capacity alon g Riggin Ave between Roeben St and Akers St needs to be increased to serve the expanding commercial and residential developments.

T h i s p r o c u r e m e n t r e q u e s t i s t o h i r e 4 C r e e k s t o p e r f o r m P r e l i m i nary Engineering, Environmental Technical Studies (if needed), Subsurface Exploration, Right of Way Activ ities, Utility Relocation Coordination, Final Design, and Landscape & Irrigation Design to prepare the Plans, Specification & Estimates (PS&E) to obtain construction bids for the construction bids for the Riggin Avenue Widening Project from Roeben St to Akers St.

C. Purpose, Objective and Services to be Provided.

The City’s objectives are to construct a new aesthetically pleasing, well designed widened segment of roadway to better accommodate all transportation modes along Riggin Ave nue between Roeben St and Akers St. It is expected that the ne w roadway will address any flooding concern s and traffic safety improvements at intersections and throughout the segment.

The services to be provided by the Consultant include:
 Professional Project Management
 Preliminary Engineering
 Preliminary Right o f Way Activities
 Geometric Design Concepts & Basi s of Design (Full Depth Reclamation (FDR) considerations)

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

 Field Exploration and Geotechnical Engineering Services  Utility Coordination
 Subsurface Explorati on (Utility potholing)
 Civil Engineering Design
 As-builts (Optional)
 Environmental Service as needed for NEPA/CEQA Compliance (Optional)  Assistance with Federal E-76 Au thorization for Construction (Optional)

The City expects that there will be effective communication and coordination between the City, the Consultant, and third parties involved to successfully complete the project . In addition, the Consultant shall be thorough in their preparation of plans, spec ifications, and estimates. This includes anticipating design conflicts, logically communicating conflicts to the City, and approaching the City with potential solutions to the conflicts.

III.

SCOPE OF SERVICES

A. Required Product
The consultant will produce a final construction package for the widening of Riggin Ave from Roeben St to Akers St, this will include but not be limited to construction plans, project specifications and construction estimates.

The final work product shall comply with the requirements of all of the following without limitation, and subsequent contract as though incorporated herein by reference:

1. State laws

2. Local laws

3. Rules and regulations of g overning utility districts

4. Rules and regulations of other authorities with jurisdiction over the procurement of products

ENVIRONMENTAL REQUIREMENTS:

Not applicable, project will reference the recorded EIR for Carleton Acres Development.

GENERAL REQUIREMENTS:

Design Requirements
The City of Visalia proposes to widen Riggin Ave from Roeben St to Akers St. Improvements related to this project include, but are not limited to the following:

1. Applicable Standards (m ost current version of):

A. NACTO Urban Bikeway Design Gu ide & NACTO Urban Street Design Guide B. AASHTO Policy on Geometric D esign of Highways and Streets C. Highway Capacity Manual or IT E publications, as applicable D. Caltrans Highway Design Manual
E. Caltrans Traffic Manual
F. California Manual on Unifor m Traffic Control Devices G. Caltrans Project Development Manual
H. Caltrans and FHWA Environ mental Guidelines and Manuals I. Caltrans Standard Plans
J. Caltrans Standard Specifications
K. Caltrans Local Assi stance Procedures Manual
L. Caltrans Local Assistance Program Guidelines
M. City of Visalia Improvement Specifications
N. City of Visalia Improvement Standards

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

O. City of Visalia Encroac hment Permit Policy Manual
P. City of Visalia Landsc ape Standard Specifications

2. All pedestrian paths and facilities must comply with current State and Federal ADA accessibility standards.

3. All CAD drawings shall be devel oped in accordance with the current City of Visalia standards, with the exception that descriptions in the Layer Properties Manager description column and a description list for each layer are not required. The CADD standards can be found at the following City website:
http://www.ci.visalia.ca.us/depts/community_development/engineering/survey_cadd.asp

4. Consideration shall be given to minimize impacts to the adja cent parcels, provide acceptable movements by the design vehicles, include considerations for non-motorized users, and provide visibility sight distance analysis.

5. Pavement structural section design. Full depth Reclamation to be considered as a construction method.

6. Concrete curb & gutter

7. Driveways. Any driveways that are adjacent to the installation of sidewalks, curb & gutter, and near the pedestrian path of travel shall meet ADA requirements.

8. All new or modified curb ramps within the project limits must meet current ADA accessibility requirements and will be based off of City concept for ramp design and/or City standards.

9. Utility pole, vault, valves, s ignal poles and other facilities may require relocation and adjustment. The City will engage with SCE for pole relocation and will require coordination from consultant for design information and exhibits as needed.

10. Consultant shall include design of the water facility relocations in the PS&E package.

11. There is an existing City of Visalia Bus Route that travels near the project. Consideration will have to be taken to include design or the relocation of the bus stop, as needed.

12. Storm drainage improvements including the relocation of exi sting drain inlets and manholes may be required. Consultant shall determine where the drainage improve ments can be relocated to, establish feasible connection invert points, and ensure that the overall site drains to the City storm drain system.

Consultant shall determine size and location of drain inlets and storm mains for new and relocated inlets.

13. Sanitary sewer modifications, including the relocation of existing manholes may needed.

14. Illumination and lighting levels with special consideration given to providing visibility from a distance and visibility of key conflict areas.

15. Landscape & Irrigation while providing an aesthetically ple asing, low maintenance, cost effective, modern product.

Consultant Requirements:

The purpose of this sole source is to give the Consultant a cle ar idea of the City’s goals and objectives to complete the project. The Consultant is strongly encouraged to propose the best means and methods to accomplish these goals. The Consultant shall indicate clearly the levels of participation expected from City staff in the fulfillment of their proposal. While it is believed that the requirements set forth in this procurement request are in a logical sequence and include all elements essential fo r a comprehensive design, the consultant is to identify and include any subject or procedure which they believ e has been overlooked. They may also note requirements and items which they believe to be excessive or extraneous to the scope of an effective design.

1. The page identifying preparers of engineering reports, the title sheet for specifications and each set of plans shall bear the professional seal, certificate number, registration classification, expiration date of certificate, and signature of the professional engineer(s) responsible for their preparation, hereafter referred to as ENGINEER.

2. Consultant shall promptly not ify the City Project Manager of any ideas that may yield a better design or solution to a problem, together with the supporting material for consideration.

3. Consultant has total responsi bility for the accuracy and completeness of all reports, data, plans, specifications and estimates prepared for this project and shall check all such material accordingly. The data and plans will be reviewed by the City for conformity with City and Caltrans Design Standards, the California Environmental Quality Act (CEQA), and the preliminary design work.

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

4. The plans, designs, estimates , calculations, reports and other documents furnished under this Scope of services shall be of a quality acceptable to the City Project Manager. The criteria for acceptance shall be a product that is complete, clear, well organized, technically and grammatically correct, and that has been through the consultant’s quality control process. The minimum standard of appearance, organization, and contents of the drawings shall be that of similar types of products by the City of Visalia.

5. Project coordination meetings shall be held a minimum of onc e a month during the design period to review the Consultant’s work schedule, the terms of the contract, and discuss any issues or concerns.

6. Consultant shall comply with OSHA regulations regarding safety equipment and procedures, safety instructions issued by the City, and the safety provisions included in the Caltrans Survey Manual. Consultant shall provide safety training for its employees, and submit signed certification to the City of Visalia that the safety training was provided.

B. Services of the Consultant - Project Tasks

TASKS:

The following section is broken down into a number of Tasks to give the Consultant a full understanding of City expectations for services to be rendered. Consultant shall include a description of how they will approach each task in their proposal. Consultant shall format the Proposal to include each task for the project phase.

Task 1 – Project Initiation and Project Management
City of Visalia staff will serve as the Contract Administrator and Project Manager for the City of Visalia. The Consultant will not be acting in a Management role for the City of Visalia. The Prime consultant shall serve as the project manager for the prime consultant and any sub-consultants. The prime consultant shall be responsible for the consulting team’s proje ct management activities through out the life of the contract including, but not limited to the following activities:

1. Administration

2. Coordination and management of all sub-consultants

3. Managing and updating the projec t schedule in coordination with the City of Visalia

4. Scheduling meetings in coor dination with the City of Visalia

5. Project coordination meetings, one (1) bimonthly during the design period. It is expected that the Consultant’s project manager will represent the Consulting Team, attend the meeting, and bring updates for each of the disciplines. Representatives from individual ta sks may attend the m onthly coordination meeting on an as-needed basis.

6. Prepare & distribute meetin g recaps with action items.

7. Consultant will be responsibl e for timely responding to City Staff questions/correspondence within 2 working days of the request from the City.

8. Quality Control (QC): Consultant shall implement and maintai n quality control procedures to manage conflicts, ensure product accuracy, and identify critical reviews and milestones.

A. Quality Control program sha ll be in effect for the duration of the contract.

B. Consultant shall provide a QC review prior to each submittal .

C. Design and calculations sha ll be independently checked, corrected, and back-checked.

D. All items are to be cross-coor dinated between disciplines. Conflicts and misalignments shall be corrected or identified for resolution.

E. Consultant’s QC person shall sign all draft & final plans an d documents submitted to the City, in addition to the person responsible for preparing said plans and documents.

9. Prepare monthly progress r eports & invoices to the City of Visalia.

10. Consultant will be responsible for preparation and documentation for possible State or Federal Audit or Review. Consultant shall ensure that not only the prime, but that all sub-consultants maintain accurate Task files as per the Caltrans Local Assistance Procedures Manual, and are ready for a possible State Audit.

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

Project Initiation
Upon issuance of the Notice to Proceed, Consultant shall schedu le a Kick-Off meeting with the City of Visalia.

Only the Consultant’s Project Manager is required to attend the Kick-Off meeting, however Consultant may invite other attendees as deemed necessary. This meeting will begin the official project initiation task, and will help to bring all the parties into a mutual understanding. The Project Initiation task includes, but is not limited to the following items:

1. Schedule & attend the Project Kick-Off meeting.

2. Prepare agenda for Project Kick-off meeting.

3. Provide the COV with a list o f designated consultant contacts

4. The consultant’s design engineer must conduct a site visit p rior to the kick-off meeting and assess the conditions involving the design of the project.

5. Develop a list of issues and questions and coordination items for the Project Kick-off meeting.

6. Consultant shall identify all necessary improvements that are needed for a complete design.

7. Review and refine project schedule in compliance with agreed upon schedule from Consultant Contract Agreement.

8. Review and discuss City and Co nsultant responsibilities, as needed to clarify any questions.

9. Review and discuss Scope and Budget as outlined in the Consultant Contract Agreement.

10. Prepare and distribute meeting minutes.

Task 2 – Topographic Survey Incorporation into Project and Right of Way Metes & Bounds The Consultant will complete a topographic survey of the overall project area. The surveys will comply with State Plane Coordinates (NAD 83, Zone CA-IV, and US Foot) and all elevations will be on the City Benchmark System.

Consultant will assume responsib ility for coordination of all i nformation to ensure that the plans are accurate.

Consultant shall rotate and adjust all data to eliminate drafting overwrites in order to provide a clear, legible set of plans. Consultant shall show topo elevation and description shots in a topographic map sheet, in the demolition sheets, the grading and drainage sheets, and the plan/profile sheets.

The Consultant to provide Right of Way acquisition support (if needed). This includes preparation of Right of Way legal descriptions and exhibits; and legal description and exhibits for utilities, drainage, slope, and temporary construction easements.

Task 3 – Geotechnical Analysis
Geotechnical investigation to be conducted and a report shall b e developed to provide Full-depth Reclamation (FDR-C) recommendations.

1. Prepare traffic control plan

2. Submit to the City for an encroachment permit

3. Notify underground service al ert (USA) in advance of work.

4. Seven (7) roadway core samples

5. Seven (7) roadway borings up to a depth of 10 to 15 feet

6. Four (4) R-values will be collected for testing.

7. Geotechnical Report.

Task 4 – Right-of-Way
This project will require partial right-of-way acquisitions. Under this phase, the Consultant will be responsible for preparing right of way estimates and appraisals, reviewing appr aisals, acquisition, and preparation of Right of Way Certification documents for approval by Caltrans.

1. Consultant shall provide an update on the Right of Way activ ities at each bimonthly Project Coordination Meeting.

2. All right of way activities must comply with the Uniform Rel ocation Assistance and Real Property Acquisition Policies Act of 1970 as amended in 1987. (The Uniform Act).

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

3. Consultant shall communicate with all stake holders to ensur e that the firm is aware of all right of way needs, temporary construction easements, and design considerations required for the project.

4. Consultant shall review all right of way drawings, maps, rec ords, deeds, and title reports. Any conflicts or inconsistencies shall be promptly brought to the attention o f the City of Visalia with the Consultant’s recommended action. City of Visalia shall make final determination.

5. Consultant shall maintain caref ul and complete documentation of all right of way activities.

Appraisals
Consultant shall include Appraisal services for each parcel that will be impacted by the project. Appraisal services shall include, but is not limited to the following:

1. Preparation of all appraisal m aps needed to understand the property valuation.

2. Consultant will prepare the legal descriptions and plats.

3. Prepare and send out the Notice of Decision to appraise each property.

4. Inspection of each property for purposes of the appraisal.

5. Consultant shall make a recom mendation to the City of Visalia of a just compensation for each parcel

Acquisitions
Consultant shall include Acquisition services for the parcels that will be impacted by the project. The acquisition agent shall not be the same person that prepares the appraisals or the review appraiser. Consultant shall have a valid California Real Estate Broker’s license, or Salesperson’s license if supervised by a licensed Real Estate Broker. Work shall include, but is not limited to the following:

1. Using the written appraisal, prepare a written offer to the owner for the full amount of the appraisal. The written offer must contain a summary for its basis.

2. Provide the appropriate 90-d ay written notice to all lawful occupants.

3. Include payment of incidental escrow costs.

4. Maintain a written (per parcel) diary.

5. Consultant shall provide timely follow-up phone calls, lette rs, and meetings as needed to complete the partial acquisition of each parcel.

6. Consultant shall prepare miscellaneous documents such as rig ht of way agreements, deeds, rights of entry, and temporary construction easement agreements.

7. Consultant shall revise documents as needed due to title cha nges or appraisal revisions.

8. All activities must preserve the City’s right to pursue righ t of way through the condemnation process, if needed.

Task 5: Right-of-way Support
Upon review of the subject improvements there may be additional title reports needed to confirm existing right of ways/easements along the roadway.

1. Provide legal descr iptions and research

2. Provide right of way staking

3. Draft preliminary title reports (PTRs)

Task 6 – Construction Plans, Specifications & Cost Estimates Under this task the Consultant shall perform all services necessary to design the improvements and prepare the plans, specifications, and estimates in accordance with City of Visalia Standards, Caltrans Standards, and other applicable design guidelines to achieve the project goals and o bjectives. The Consultant shall examine and present any project alternative s that will help meet the projec t goals within the construction budget. The Consultant shall also continue to coordinate with utility companies as needed. The City expects the Consultant to submit a basis for design layout ahead of the formal complete set of Contract Documents to the City for review at the 30%, 60%, 90%, and 100% stages as indicated in the Deliverables below. This task shall include but not be limited to the following services:

1. Consultant shall provide an update of the civil engineering design at each Project Coordination Meeting.

2. The entire plan set must be designed to conform to all curre nt State and Federal regulations and be in accordance with the City of Visalia Standard Plans and Specifications.

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

3. Consultant shall schedule any and all needed meetings, site visits, take notes, and work with the City of Visalia to prepare a complete, buildable set of Plans, Specifications, and Estimates (PS&E).

4. A submittal review meeting will be required after each of th e first three (3) milestone PS&E submittals (30%, 60%, and 90%). These meetings must be attended by the City of Visalia, and at a minimum, the prime consultant’s project manager. Other representatives from the consultant’s team may attend the meeting at the prime consultant’s discretion, or if a specific sub consultant’s attendance is requested by the City of Visalia.

5. Consultant shall incorporat e and include mitigation measures presented as commitments in the environmental documents into the appropriate contract documents, plans, specifications, and estimates.

6. Consultant shall design the improvements to stay within the existing City’s right of way, or right of way identified to be obtained.

7. It is anticipated that design plans shall include, but not be limited to:

A. topographic survey with boundary control plans,
B. demolition, grading, draina ge, general design layout plans, street & pipe profiles, vertical curves (if needed), trail cross sections with pavement design, curb ramp layout and design, signage & striping, detail sheets, utility coordination, electrical plans, trail lighting plans, and any pertinent items needed for the trail reconstruction and/or street improvements.

C. Improvements to private property as needed: Design may inclu de, but is not limited to demolition, curb, gutter, walkways, concrete, asphalt and dirt transitions, landscape, irrigation, adjustment to onsite drain inlets, adjustment to fences and gat e relocations, and signage.

Consultant shall include preparation of the preliminary site layout for each impacted parcel. This site layout will be used to help prepare the Appraisals for eac h parcel if needed and may be included in the offer to purchase, if recommended by the Appraiser.

8. The topographic survey shall be shown faded in the backgroun d of all improvement plans. All utility infrastructures should be shown faded in the background on the design plan sheets. Existing grades should be shown faded in the background on all sheets with any design grades on them. The existing grade text should be legible on a full-size plan set and a 50% reduced size set.

9. The plans must call out a Project Benchmark.

10. Where underground piping is constructed, plan and profile v iews of the piping shall be shown on the same drawing.

11. All drawing page numbers shall be consecutively listed, example 1, 2, 3 etc.

12. All plan text shall be readable when the plans are reduced to 50% of their original size.

13. All plans shall have the same north arrow orientation.

14. Any City or Caltrans standard plans referenced shall be inc luded on the detail sheets in the plans.

Consultant shall check the City and Caltrans websites prior to each progress submittal for review to ensure that any updates to the standard plans are reflected in the design.

15. Ramp and curb ramp design shall comply with current State, Federal, and City ADA accessibility requirements. Consultant shall set grades at each ramp to clearly show compliance with ADA accessible requirements.

16. Pedestrian path and facilities shall comply with current St ate, Federal, and City ADA accessibility requirements regarding slopes and minimum clearances.

17. Consultant shall set pavement grades along the trail as needed to establish finish pavement elevation.

18. Vertical curves shall be provided, if needed.

19. Consultant shall prepare a hydraulic analysis to develop pe ak flows for the purposes of sizing new and relocated drainage facilities in the project area. The analyses will include an evaluation of the watershed area delineation, precipitation data, runoff coefficient selection, time of concentration development, and peak flow calculations.

20. Consultant shall include design of the water facility reloc ations in the PS&E package, such as double detection check valves and reduced pressure (RP) detectors, as needed due to project.

21. Complete all improvement plans and construction details for City review and comment.

22. Civil Engineering plans shall show and be based on stationi ng along centerline of the trail. The plans shall include, but not be limited to, the following sheets:

A. Cover Sheet – Shall include general notes, legend abbreviati ons, project title, Federal Project Number, City Project Number, project benchmark used and its loc ation, sheet index, overall

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

project map with sheet limits shown, vicinity map, utility company contacts, applicable permits, professional seal, certificate num ber, registration classificat ion, expiration date of certificate, signature of the professional engineer(s) responsible for their preparation, and other items as determined by the City.

B. Topographic Survey – The survey plans shall show all existin g topographic survey information and all text shall be legible, plan readable, and at the approp riate scale (Plan scale will most likely be 1” = 40’ to be determined by Consultant and approved by the City). Plans shall show all boundary and survey control information.

C. Demolition Plans – Show existing features or objects to be r emoved. These sheets will show existing topographic survey information and all text shall be l egible, plan readable, and at the appropriate scale (Plan scale will most likely be 1” = 40’ to b e determined by Consultant and approved by the City).

D. Civil Plan Drawings – These drawings shall show all proposed improvements (Plan scale will most likely be 1” = 40’ horizontal. Some areas may require larger scales to show the appropriate amount of detail required for construction, scales to be determined by Consultant and approved by City). The existing topographic survey information shall be faded in the background of the plans and shall be readable. Civil Plan Drawings shall include, but not be limited to, the following items:
 Stationing, offsets, invert elevations for all proposed manhol es, storm and sewer structures, stubs, pipes, concrete improvements, etc.
 Pipe type, size, slope, and segment length.
 Profiles of all proposed and existing pipelines and structures . Profiles shall be on the same sheet as plan views.
 Boring log locations and potholing information shall be shown on the plans.  Removal and replacement information for all affected improveme nts.  Consultant shall show the name, address, and APN of all proper ties adjacent to the project on the plans.
 Improvement plans to include the full width of the road, curb returns with ADA ramps, and transitions to adjacent property.
 Elevations of all new improvements.
 Typical cross sections as approp riate, or as approved by the City of Visalia.  The grading “match line” is to be shown in fill and cut areas, with match grades and slopes.
 Locations of utilities to be relocated.
 Hatching patterns shall pro perly define construction.  Dimensions, where necessary.
 Construction keynotes to direct construction activities on sam e sheet.  All sheet match lines shall hav e station and sheet references listed.

E. Drainage Plans – Consultant shall develop trail drainage pla n. Drainage plan sheets shall show drainage systems design and shall include inlet locations with station/offset, pipe layouts, and size. These plans can be included with the civil plans or profile sheets.

F. Utility Plans – Con sultant shall prepare utility plans for inclusion in the final PS&E package for construction bidding. Relocation and adjustment data received f rom the utility companies will be shown on the utility plans.

G. Temporary Erosion Control Plan – Consultant shall include a plan outlining measures and practices to be taken to inhibit the dislodging and transporting of soil particles by water or wind.

The design shall incorporate regionally acceptable erosion control methods to be implemented during the construction phase. Permanent erosion control measur es can be incorporated into the Landscape & Irrigation Design Task.

H. Lighting Plans – Lighting Plans shall include layout and loc ation of lights, pole schedules, conduit schedule, modification and integration to existing elec trical systems, construction notes, general notes, and all details necessary for construction. Plans shall be at a scale of 1” = 40’, or as approved by the City of Visalia.

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

I. Signage, Striping and Marking Plans – Consultant shall compl ete the Signage, Striping, and Marking Plan which clearly identifies which signs and markings are to be removed, reused, or added. The plan shall be set up in compliance with the most cur rently adopted edition of the California Manual on Uniform Traffic Control Devices and the Ca ltrans Standard Plans and Specifications. Consultant shall clearly show dimensions, layouts, and distances of all striping, markings, and signage. A quantities table shall be included.

J. Civil Detail Sheets – These sheets shall include details dee med necessary to adequately direct construction activities. All details referenced on the plans shall be included on the detail sheets.

All curb accessibility ramps shall be individually detailed at 1” = 5’ with vertical and horizontal dimensions. Consultant shall set grades at all ramps. Grades and dimensions shall comply with current state and federal ADA accessibility requirements. Consu ltant shall also set grades for any retaining curbs. Cross sections are required for each ramp. Call-outs for grooves and concrete surface requirements shall be included as well. A sepa rate curb ramp detail may be needed to clearly show all call-outs without overlap of leaders . All details referenced on the plans shall be included on the detail sheets.

23. The civil engineering design plan set shall provide suffici ent detail to adequately direct all construction activities. After the plans are completed, the Consultant will be responsible for providing the City with all of the electronic CAD files and other associated files.

24. Specifications: The City will provide the Consultant with t he standard template specifications. The Consultant will be responsible for coordinating with City staff, and updating the template, as needed for the specific project. At a minimum, the Consultant is expected to provide the project specific language for the following portions:

A. Special Provisions for the Project.
 Specialty technical language t hat is not covered by the City Standard Specifications.  Language related to utility coordination.
 Language relating to project specific work hours, traffic cont rol, or other miscellaneous restrictions.
 Consultant shall refrain from calling out proprietary products and processes in the specifications, in accordance with Federal requirements.  Bid Item Descriptions for each bid item.
 The Bid Item Schedule for the Project.
 State Required Contract Language, certificates, and disclosure s

25. Engineer’s Estimate of Probable Construction Cost
A. The cost estimate will be used to develop the bid schedule f or competitive bidding. The cost estimate must include but is not limited to: a description of t he items of work, unit amounts, quantities, unit prices, amounts, subtotals, contingencies, and a grand total.

B. Consultant shall clearly iden tify any Non-Participating Work in the Cost Estimate.

C. Consultant shall include “Quantities” layers in the CAD file s to be submitted to the City of Visalia at the end of the project. There shall be sufficient line work included in the Quantities layers to clearly convey to City staff how the various quantities used in the bid schedule were obtained.

This line work and Quantities layers will be used during the construction phase of the project to check quantities by the City’s Construction Manager.

26. Final Design: Consultant may not commence final design activities until authorized by the City of Visalia.

Final design activities include those that would prematurely co mmit to one alternative at a time when other alternatives, including the alternative of taking no action, are still being actively considered in the environmental process.

Task 7: Traffic Signal Design
Under this task the Consultant shall perform all services neces sary to design the traffic signal. Intersections to be fully actuated with eight-phase operation (Protected left-tu rns). This task will include the following design considerations:

1. Signal phase diagram development

2. Controller assembly including battery backup system

3. Service equipment enclosure

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

4. Signal standards

5. Vehicle and pedestrian sig nal heads (LED indicators)

6. Video detection system (Vehi cle and Bicycle detection)

7. Intersection safety lighting

8. Emergency vehicle preemption equipment

9. Conduits and conductors/cables

10. Equipment schedule

11. Conduit schedule

12. General and construction notes

13. Special details, as needed

Task 8 – Utility Research & Coordination
The Consultant shall work with the utilities to provide a complete set of plans for construction bidding. This task shall include but not be limited to the following:

1. Consultant shall provide an update of the utility coordination at each monthly Project Coordination Meeting.

2. The Consultant shall coordi nate with utilities and obtain necessary plats and record drawings to identify any potential conflicts.

3. Consultant shall schedule any and all needed meetings, site visits, take notes, and work with the utility company and the City of Visalia to help in the identification of utility conflicts.

4. Consultant shall add the utility information received to the project base map and coordinate it with the topographic survey map.

5. Consultant shall create conflict maps for each impacted faci lity.

6. Conflicts shall be clearly id entified, and the plans shall be to a scale that easily shows the conflicts.

Details with “blow ups” of areas where several utilities are located at one location shall be included in the conflict resolution plans.

7. Consultant shall use the in formation obtained from the design potholing to clarify any information that is not clear and to update the utility base file.

8. Consultant shall assist the City of Visalia to prepare a lia bility determination to determine whether the City is legally liable for any portion or all of the relocations.

9. Consultant shall send correspondence and hold follow-up meet ings with the utility companies as needed to coordinate and determine how each conflict will be addressed.

10. After a solution for each conflict has been developed, the Consultant shall prepare utility plans for inclusion in the final PS&E package for construction bidding. R elocation and adjustment data received from the utility companies will be shown on the utility plans.

11. Consultant shall prepare the Right of Way Utility Clearance Memo for approval by the City of Visalia and Caltrans.

12. The City prefers to have a ffected utilities relocate their facilities prior to the s tart of construction.

Consultant shall coordinate with utility companies well in adva nce to determine which conflicts can be addressed prior to the start of construction of the City’s project.

Task 9: Street light design & Fiber interconnect Design Lighting & Fiber Plans – Lighting Plans shall include layout an d location of lights, pole schedules, conduit schedule, modification and integration to existing electrical systems, construction notes, general notes, and all details necessary for construction. Plans shall be at a scale o f 1”=20’, or as approved by the City of Visalia.

Consultant shall prepare a lighting analysis to ensure that the appropriate level of lighting is provided at common conflict points along the str eet. In addition, the analysis and plan shall include lighting of pedestrian sidewalks and the trail within the project limits.

Task 10 – Landscape and Irrigation Construction Documents Under this task, the Consultant will be responsible for the des ign of the landscape and irrigation of all publicly
owned areas within the project area.

1. Overall Project:

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

A. Consultant shall provide an update of the landscape and irri gation design at each monthly Project Coordination Meeting.

B. All components considered for inclusion in the project shoul d be durable, easy to maintain, budget friendly, and tamper resistant.

C. The overall layout shall also include spaces for maintenance vehicles to access the area.

D. All landscape and irrigation elements shall be thoroughly co ordinated with the civil engineering design to eliminate all design conflicts and ensure a smooth project.

2. Landscape & Irrigation:

A. The Design shall incorporate drought tolerant native plants and water saving measures.

B. Invasive species shall not be specified for this federally f unded project. Consultant shall demonstrate to the City of Visalia that the proposed plan does not include the installation of any invasive species identified by the State of California for this area.

C. Erosion: Landscape design shall mitigate and inhibit the dis lodging and transporting of soil particles by water or wind.

D. Consultant is encouraged to bring forward recommendations on methods to incorporate green storm water infrastructure into the design. These recommendatio ns should be presented early in the design process for consideration. Recommendations shall be thoroughly reviewed with the design Engineer prior to presentation to the City for consi deration. Design Engineer shall provide confirmation of the over all benefits of the approach, a nd clarify any permitting requirements related to the installation of the green storm water infrastructure. Recommendation shall include possible maintenance requirements and expected im pacts to the construction budget.

E. The landscape and irrigation plans and specifications shall be incorporated into the overall PS&E for the Project. Consulting team shall ensure that all she ets are coordinated across disciplines.

F. Landscaping shall be in compliance with landscaping limitati ons established by Section 400 of the Caltrans Highway Design Manual, current edition. Vehicular line of site shall be maintained after completion of the project. Consultant shall give consideration to the future growth of selected plants and shrubs.

G. The landscape & irrigation portions of the package shall include at a minimum, but not be limited to, the following sheets:
 Landscape Planting Plan
 Landscape Irrigation Plan
 Plant List (species, sizes, quantities)
 Irrigation List
 Construction Details
 Landscape Specifications
H. Consultant to provide limits and layout of L&LD assessment d istricts for surrounding development projects where applicable.

3. Cost Estimate: Consultant sha ll prepare a detailed estimate that includes, but is not limited to: a description of the items of work, unit amounts, quantities, unit prices, amounts, subtotals, contingencies, and a grand total. This estimate will be incorporated into the overall estimate, and will be used to develop the Project Bid Schedule.

Task 11 – Potholing
Consultant shall oversee potholing operations as part of the pr oject design to evaluate potential conflicts and find conflict resolution during design rather than construction. Service may require the following but not be limited to:

1. Non-destructive hydrovac excavation services to visually ver ify and document the location and depth of thirteen (13) existing underground utilities.

2. Provide water, traffic control plans, traffic control plans, traffic control setup and tear down, visual verification of utility, sawcut and breakout of surface materia l, backfill and compaction, HMA restoral where needed, and disposition location.

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

3. Pothole report documentation.

4. Approximately seven (7) pot hole locations will be within the existing asphalt, and will require flagging for verification, and a return trip for HMA restoral.

Task 12 – Akers St. Protected Intersection Design (Optional)

To complete this task, the following items will be required:

1. Traffic Analysis:
a. Perform vehicle turning movement analysis at each turning mo vement at the intersection of Akers St and Riggin Ave
i. Vehicles that will be utilized i n this analysis will include: CA Legal-65 Semi-truck (65ft), City Standard Ladder Fire Truck (48ft), City Trash Truck, City Bus, City Standard Bus (40ft), and passenger vehicles.
b. Prepare and submit “Turn-tem plate Exhibits” to the City for Review and coordination. c. Perform a corner sight distance analysis at the intersection of Akers Street and Riggin Avenue in order to address potential vehicle and pedestrian/bicyclist conflicts. i. The corner sight distance analysis will be performed for eac h vehicle turning movement through the intersection.
ii. The corner sight distance analysis will address any potenti al conflicts due to vertical obstructions that may be adjacent to the intersection.
iii. Review for possible adjustm ents to the stop limit lines for traffic at each leg of the Akers Street and Riggin Avenue intersection and determine the allowab le setback from the intersection.
d. One(1) meeting to review and di scuss the results of the traffic analysis.

2. Civil Engineering Updates:
a. Upon completion of the sight distance analysis that will be performed above, the following improvements will be incorporated into the construction plans:
i. Protective median “corner islands” will be added at the corn ers of the intersection at Akers Street and Riggin Avenue. The protective “corner islands ” will be designed to allow for vehicle turn movements as well as provide protected access to the crosswalks for pedestrians and bicyclists.
b. Add Class 4 bike lanes through the Akers Street and Riggin Ave intersection. c. Design of new ADA curb return s located at each corner of the Riggin Avenue and Akers Street intersection to accommodate pedestrian and bicycle traffic. d. One (1) meeting to discuss re visions to the final civil engineering design updates. e. Revise construction document s per City’s comments and prepare the final bid documents.

Task 13 – Bidding & Construction Assistance (Optional)

To complete this task, the following items will be required:

1. Civil Biddings & Construction
a. Assist the City with biddin g questions and issuing addendums b. Provide consultation and inte rpretation of the construction documents at the City’s request c. Assist the City in responding to RFI’s submitted during construction d. Attend preconstruction meet ing at the request of the City e. Furnish revised drawings/details to facilitate construction activities/field changes f. Assist the City with review ing construction change orders

2. Utility Construction:
a. Coordinate with utility companies to ensure critical paths f or design and construction schedules are maintained.
b. Work with developers trenchi ng agent throughout the dry util ity installation and heat-up phase.

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

c. Coordinate and attend joint utility meeting for the Client, this meeting to be attended by all utility company representatives, trenching agent, and others as directed by the client. d. Assist with the receipt of a ll utility company contracts and invoices on behalf of the developer.

Follow-up with developer to ensure all applications and payment s are in place prior to heat-up date.

3. Landscape Bidding & Construction:
a. Provide clarifications and addenda as needed during the bidding phase of the project. b. Provide review and analysis of the bids for input into contr actor selection with regards to the landscape design.
c. Provide RFI responses for the purpose of clarification and i nterpretation of the landscape construction documents.
d. Provide issuance of bulletins for the purpose of providing t he contractor with information related to clarification, documentation of field changes, detail changes, and contractor changes. e. Provide review and approval fo r all landscape and irrigation submittals.

4. Landscape Observation:
a. Schedule and attend a pre-construction meeting for the purpo se of outlining the responsibilities of the contractor and to verify the standards and quality of wo rkmanship for the project landscape design.
b. Attend one (1) site observation to review installation of th e planting soils plan prior to the beginning of the irrigation systems installation.
c. Attend one (1) site observation to review the layout and ins tallation of the irrigation system including mainlines, sleeving, and electrical conduit.
d. Attend one (1) site observation to review the layout and ins tallation of the irrigation system including valve manifolds, lateral lines, and emitters. e. Attend one (1) site observation to review the layout and ins tallation of the irrigation system including sensor installation, controller configuration, and systems operation. f. Attend one (1) site observation to review the layout and ins tallation plant material prior to mulching.
g. Attend a final construction review for the purpose of accept ing the installation and starting the 1-year maintenance period.
h. Provide one (1) final maintenance review for the purpose of verifying the compliance with landscape design plans and specifications and accepting the project on behalf of the City.

Task 14 – Construction Staking (Optional)

Consultant shall provide construction staking services for the project, this will include various staking tasks based on approved civil improvement plans. To complete this task, the following items will be required:

1. Perform field surveying/const ruction staking services to include: (1 field trip per item-additional trips or trips broken into phases will be billed separately in accordance with submitted schedule of fees.) a. Rough grade staking (includes roadway)
b. Sanitary sewer staking (incl uding manholes, services/laterals) c. Storm drain staking (includi ng manholes, inlets, and pipeline @ 100’ sta) d. Water/fire staking (Hydr ant locations-as necessary) e. Dry utility staking (includi ng crossings, vaults and boxes, lights, and signals) f. Curb and gutter staking
g. Roadway pavement/pave out staking
h. Traffic signal staking
i. Cut sheets to be provided

Task 15 – As-built Plans (Optional)
The project contractor shall maintain a set of marked up construction as-built plans throughout the construction of the project. As a option to the City the consultant shall t ake the final marked up plan set from the contractor and make the necessary edits to the design plans to produce a final As-built plan set for City records.

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

Deliverables:

30% Submittal 60% Submittal 90% Submittal 100% Submittal Full Sized Plans Electronic
Submittal
Electronic
Submittal
Electronic
Submittal
Electronic
Submittal

Complete Cost Estimates 1 copy 1 copy 1 copy 1 copy

Electronic Design
Calculations
1 1 1 1
Electronic copies of
Specifications in MS
Word format and Plans in
2020 Civil3D CAD
1 1 1 1
Return City’s Red-Line
comments
1 1 1
Consultant Response to
Comments & Tracking
1 1 1
Provide a copy of the
Consultant’s internal
QA/QC review
1 1 1 1

Consultant to provide six (6) hard copies of final signed and approved construction plans for distribution among City staff and contractor.

C. City Responsibility

1. Compensate the Consultant as provided in the contract agreement.

2. Provide a “City Representativ e”, who will represent the City and who will work with the Consultant in carrying out the provisions of the project scope. The Consultan t shall communicate with the City representative who will provide the following services:

 Examine documents submitted to the City by the Consultant and render timely decisions pertaining thereto.
 Give reasonably prompt consideration to all matters submitted by the Consultant for approval to the end that there will be no substantial delays in the Consultant's program of work.  Review and process invoices submitted by Consultant.  Provide Consultant with maps and other documentation, if available and necessary for completion of Consultant’s work.
 Act as coordinator between Con sultant, other City representatives, and other parties.  Provide available City record im provement drawings as necessary for design.  Provide standard template of “specifications”.
 Provide City GIS data upon consultant request and completion o f disclaimer form.

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

IV.

GENERAL CONDITIONS

A. City of Visalia Labor Compliance Manual
Consultant shall fulfill requirem ents of Department of Industri al Relations and California Labor Codes by complying with the City of Visalia Labor Compliance Manual which is incorporated into this project scope and subsequent contract by reference and available at the following website. Executed contract will include a hard copy of this document. https://www.visalia.city/depts/finance/purchasing/default.asp.

B. Permits and Licenses

1. Business Tax Certificate
Consultant shall be required to possess, at his/her own expense , a valid and current City of Visalia Business Tax Certificate, prior to commencing work. Fee is base d on gross receipts for all business transactions in the City of Visalia. For additional information , contact the City of Visalia at (559) 713- 4326.

2. Professional License
Consultant is to be licensed in accordance with the California Business and Professions Code and is to possess current professional registration and be licensed to perform work in the State of California

C. Insurance

Indemnification and Insurance
As respects acts, errors, or omissions in the performance of services, CONSULTANT agrees to indemnify and hold harmless CITY, its elected and appointed officers, employe es, and CITY designated volunteers from and against any and all claims, demands, losses, defense costs, lia bility or consequential damages arising directly out of CONSULTANT’s negligent act s, errors or omissions in the performance of his/her services under the terms of this Agreement; except to the extent those arise out of the negligence of CITY.

CITY agrees to indemnify and hold harmless CONSULTANT, its officers, employees, and designated volunteers from and against any and all loss es, defense costs, liability or consequential damages to the extent arising out of CITY’S negligent acts, errors or omissions in the performance of this Agreement.

As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONSULTANT agrees to indemnify, defend (at CITY’s option), and hold harmle ss CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and aga inst any and all claims, demands, defense costs, liability, or consequential damages of any kind or natur e arising out of or in connection with CONSULTANT’s (or CONSULTANT’s sub-consultants, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of CITY.

Without limiting CITY’s right to indemnification, it is agreed that CONSULTANT shall secure prior to commencing any activities under this Agreement, and maintain during the te rm of this Agreement, insurance coverage as follows:

 Workers’ Compensation insuranc e as required by California statutes.

 Commercial general liability in surance with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include cove rage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor’s Liability (if applicable).

Professional Design Services for the Widening of Riggin Avenue Roeben St to Akers St

 Comprehensive Automobile Liab ility coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non- owned automobiles and shall be provided by a business automobile policy.

Each insurance policy required by this Agreement shall contain the following clause:

“This insurance shall not be canceled, limited in scope or cove rage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA 93291, with the exception of cancellation for non-payment of premium, in which case ten (10) days’ notice shall be given”

In addition, the Commercial gene ral liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses:

“It is agreed that any insurance maintained by the City of Visa lia shall apply in excess of and not contribute with insurance provided by this policy.”

“The City of Visalia, its officers, agents, employees, represen tatives and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.”

The successful bidder shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should contrac tor cease to have insurance as required during any time, all work by contractor pursuant to this agreement shall cease until insurance acceptable to the City is provided.

V.

EXAMINATION OF CONTRACT REQUIREMENTS AND

ACCEPTANCE OF PROPOSAL CONTENT

A. Venue
Any contract resulting from this solicitation shall be governed by, and construed in accordance with, the laws of the State of California. Venue fo r any litigation arising out o f the contract will be vest ed in Tulare County, California.

B. Proprietary Information
The proposals received shall bec ome the property of the City of Visalia and are subject to public disclosure.

Proposal prices and information submitted by proposers will be made available to proposers after City Council has approved award of contract. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a prop osal which are defined by the p roposer as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as “Trade Secrets”, “Confidential” or “Proprietary” shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Pr oposers who indiscriminately and without justification identify most, or all, of their proposal as exempt from disclosure may be deemed non-responsive.

C. Firearms Prohibited
Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

Exhibit “B”: Consultant Proposal/Fee Proposal

October 23, 2023

Mr. Frank Senteno
City Engineer
City of Visalia | Community Development / Engineering
315 E. Acequia Avenue
Visalia, CA 93291

Subject: Proposal for Engineering Design of the Riggin Avenue Widening Project from Roeben Street to Akers Street

Dear Mr. Senteno,

We have prepared a scope and fee for the services required to complete the proposed project design to widen Riggin Avenue from a two-lane roadway to a four-lane roadway from Roeben Street to Akers Street. We understand that much of the design for the widening has been completed through various developments and City projects. We understand that we will be compiling the existing design information with the remaining needed design information into one set of plans and bid documents that will be bid and built as a City capital improvement project.

Our understanding is that the scope of work will generally include the following improvements:

1) Gather existing designed improvements and consolidate as needed for bid package. 2) Construction Documents shall identify existing improvements, improvements to be built by others, and improvements to be constructed by the City’s capital improvement project.
3) Design remaining segments of center median
4) Design turning pockets that have not been constructed or designed. 5) Design pavement improvements that have not been constructed or designed. After the Geotech borings are completed, we will determine if using a normal street section with reclaimed AB is more beneficial for the project or if an FDR replacement type street section should be used. Our understanding is that street replacement will continue up the side streets to the curb returns of the new ramps. The existing asphalt will be removed from the streets.

6) Design frontage improvements (curb & gutter, sidewalk, landscaping, and driveways) as needed.
7) Striping & signage for full-width configuration
8) Design of drainage improvements (DI’s, laterals, and crossings) that have not yet been designed
9) Design of storm drainage main and manholes that have not yet been designed 10) Design of street lighting and electrical components (along median and behind curb & gutter)
11) Design of traffic signal at Roeben intersection
12) Design of protected intersection at Roeben intersection 13) Signal interconnect conduit along Riggin Avenue (3” conduit with pull-boxes @ 500ft). 14) Design of additional bus turnout (optional)
15) Design of median landscaping and irrigation
16) Design of protected intersection at Akers Street intersection (optional) 17) Construction assistance (optional)

The following pages will provide a breakdown of the tasks needed to complete this project.

SCOPE OF WORK
TASK 1: PROJECT INITIATION & PROJECT MANAGEMENT
All CAD drawings shall be developed in accordance with City of Visalia standards which can be found on the City website:
http://www.ci.visalia.ca.us/depts/community_development/engineering/survey_cadd.asp , with the exception that descriptions in the Layer Properties Manager description column and a description list for each layer are not required. Additionally, CAD drawings shall be on 2023 Autodesk version.
a) Project management and coordination services for the project b) Internal Quality Control reviews (30%, 60%, 90%, 100% submittals) c) Provide the COV with a list of designated consultant contacts (included as Attachment A).
d) Conduct a site visit prior to the kick-off meeting and assess the conditions involving the design of the project.
e) Develop a list of issues and questions and coordination items for the project kick -off meeting.
f) Identify all necessary improvements that are needed for a complete design. g) Prepare and submit an initial project schedule.
h) Define City and Consultant responsibilities.
i) Review and discuss scope and budget.
j) Schedule and lead project kick-off meeting.
k) This task assumes up to six (6) project meetings to be held virtually and/or in-person.

Please note additional meetings have been identified and included in other tasks. 4Creeks will be available to attend additional in-person or virtual meetings, as needed and approved by the City, on a time and materials basis. l) Prepare and distribute meeting minutes and action items.

The above-described Task 1 services will be provided for a Fixed Fee of $19,730.

TASK 2: TOPOGRAPHIC SURVEY
4Creeks will obtain topographic information necessary for designing the roadway widening. 4Creeks will complete the topographic field survey which shall include, but not be limited to, the following:
1) Detailed topography of existing properties along the frontage of Riggin Avenue from Roeben Street to Akers Street.
2) Detailed topography of the intersection of Riggin Avenue and Akers Street, as needed for the traffic signal modification and tying into existing conditions. 3) Detailed topography of existing conditions for approximately 500-ft of each leg at every intersection along the proposed project limits.

4) Existing observable improvements outside of the right-of-way or directly adjacent thereto that may be affected by the project.
5) Paved/parking areas.
6) Tie into City of Visalia benchmark system.
7) Tie in adjacent centerline or property line monuments for baseline control of site and rotate as necessary.
8) 4Creeks will then prepare the topographic survey map. Property boundaries will be prepared based on record data and field monumentation.
9) Any title or agency documentation shall be provided by the City and/or their agents.

The above-described Task 2 services shall be provided for a Fixed Fee of $14,520.

TASK 3: GEOTECHNICAL ANALYSIS (KRAZAN)
The geotechnical investigation and report shall include the following:
1) Prepare traffic control plan.
2) Submit to the City for encroachment permit.
3) Notify Underground Service Alert (USA) in advance of work. 4) Seven (7) roadway core samples.
5) Seven (7) roadway borings up to a depth of 10 to 15 feet. 6) Four (4) R-values will be collected for testing.
7) Geotech Report
a) Perform geotechnical investigation of project site and provide soils report along with recommendations for flexible pavement with FDR-C.

The above-described Task 3 services shall be provided for a Fixed Fee of $15,525.

TASK 4: RIGHT-OF-WAY ACQUISITION (BRI)
For this project we have proposed to have Bender Rosenthal Incorporated (BRI) perform the right of way acquisition services for this project. 4Creeks has teamed with BRI on many projects with successful results. It is our understanding that this project wi ll impact up to five (5) parcels:

APN 077-100-097
APN 077-100-105
APN 077-100-108
APN 077-490-001
APN 077-490-018

As part of this work BRI will perform the following tasks:

Task 4a: Project Management
1) Provide status updates, attend meetings, and make recommendations on right of way issues.
2) Deliverables: bi-weekly updates, attend six (6) teleconferences

Task 4b: Appraisal Services
1) Develop up to five (5) complete appraisals of the estimated fair market value of the property rights to be acquired.
a) Send notice of decision to appraise with appraisal map or plat and legals attached.
b) Contact each property owner and invite them to accompany the appraiser on the property inspection.
c) Research subject larger parcels and analyze market.
d) Confirm market sales and view for each comparable property. e) Conclude with fair market value.
f) Write a narrative Appraisal Report as defined by the Uniform Standards of Professional Appraisal Practice (USPAP).
g) Reports will comply with USPAP, Caltrans and applicable laws, including the California Code of Civil Procedure and the Uniform Relocation Assistance and Real Property Acquisition Policies.
h) Deliverables: Up to five (5) Appraisal Reports that meet all State and Federal Standards. Up to two (2) printed and bound copies will be provided upon request. i) Assumptions: Appraisal Mapping, Plat Maps, and Legal Descriptions for the properties to be appraised will be provided to BRI by others.

Task 4c – Appraisal Review Services
1) BRI will perform Independent Appraisal Reviews. Upon completion of the review, the appraisal and a USPAP Standard 3 and 4 compliant review reports will be provided and forwarded to the City for approval of Just Compensation. 2) Deliverables: Up to five (5) Appraisal Review Certificates

Task 4d: Acquisition Services
1) Develop the contract and conveyance documents necessary to make the offer and acquire the necessary rights. Each offer package will be reviewed internally for quality measures.
2) Provide the appropriate 90-day written notice to all lawful occupants. 3) Meet with the owners and convey documents until acceptance or impasse is reached.

BRI will contact or attempt to contact each property owner at least six times within the first sixty (60) days of approval to proceed and will make additional contacts by phone, email, or through the postal service.
4) Prepare a final file for each parcel, ensuring that it has been quality checked and meets State and Federal reporting requirements.

5) Deliverables: Acquisition of up to five (5) permanent easements, maintain a written diary of correspondence and tasks, submit files on each negotiation, acquisition, and project settlement.

Task 4e – Title and Escrow Services
1) Deliver documents and checks to escrow company, review title and escrow documents, and apply extensive acquisition experience so that the project acquires good title and property rights necessary for the completion of the project. 2) Coordinate escrow closings and file all applicable forms and documents with the County Assessor’s office if needed.
3) Deliverables: Facilitate Title and Escrow support as outlined above for up to five (5) parcels.

*Eminent Domain assistance has not been included in this proposal. If this becomes necessary BRI can provide a change order fee for this work at a later date.

The above-described Task 4 services shall be provided for a Fixed Fee of $82,570.

TASK 5: RIGHT-OF-WAY SUPPORT
Our understanding is that there should only be up to five (5) right-of-way acquisition locations. The City of Visalia will be responsible for obtaining up to five (5) preliminary title reports for these parcels. Upon review of the subject improvements there may be additional title reports needed to confirm existing right of ways/easements along the roadway. We have assumed that approximately 5 additional Preliminary Title Reports could be needed along this stretch of roadway, and these are included in our fee estimate. 1) Provide legal descriptions and research.
2) Provide right of way staking.
3) Draft Preliminary Title Reports (PTRs).

The above-described Task 5 services shall be provided on a Time and Materials Basis for an estimated fee of $11,380.

TASK 6: CONSTRUCTION PLANS, SPECIFICATIONS, & COST ESTIMATES Under this task the 4Creeks Team shall perform all services necessary to complete the civil engineering design of the project in accordance with the goals and objectives stated in this proposal. The 4Creeks Team shall also continue to coordinate with utility companies as needed for design. The City expects the 4Creeks Team to submit a complete set of Contract Documents to the City for review at the 30%, 60%, 90%, and 100% stages as indicated in the Deliverables Table. This task shall include the following services:
1) Prepare exhibits of basis of design for the roadway widening and protected intersections ahead of the formal contract document submittal stages.

2) The entire plan set must be designed to conform to all current regulations and be in accordance with all City of Visalia Standard plans and specifications. 3) It is anticipated that design shall include, but not be limited to, topographic survey with boundary control plans, demolition, grading, general design layout plans, street lighting plans, fiber optic interconnect plans, drainage, street cross sections wit h pavement design, striping & signage, traffic signal, and detail sheets. 4) The topographic survey shall be shown faded in the background of all improvement plans.
5) Where underground piping is constructed, plan and profile views of the piping shall be shown on the same drawing. We will provide profiles on the street improvement design sheets, but profiles will not be included on street light and fiber optic interconn ect plan sheets.
6) Drawing page numbers will vary by discipline (C1 for Civil, L1 for Landscape and so on) but there will be an overall sheet count in the border that consecutively shows all drawing page numbers 1, 2, 3 etc.
7) All plan text shall be readable when the plans are reduced to 50% of their original size. 8) All plans shall have the same north arrow orientation. 9) Any City or Caltrans standard plans referenced shall be included on the detail sheets in the plans.
10) Pedestrian path and facilities shall be in compliance with current ADA regulations regarding slopes and minimum clearances.
11) Complete all improvement plans and construction details for City review and comment. 12) Civil Engineering plans shall show and be based on stationing along centerline of street.

The plans shall include, but not be limited to, the following sheets:
a) Cover Sheet – Shall include general notes, legend abbreviations, project title, project benchmark used and its location, sheet index, overall project map with sheet limits shown, vicinity map, utility company contacts, applicable permits, and other items as determined by the City.
b) Topographic Survey – The survey plans shall show all existing topographic survey information and all text shall be legible, plan readable, and at the appropriate scale (Plan scale will most likely be 1”= 20’ to be determined by Consultant and approved by the City). Plans shall show all boundary and survey control information.
c) Demolition Plans – Show existing features or objects to be removed. These sheets will show existing topographic survey information and all text shall be legible, plan readable, and at the appropriate scale (Plan scale will most likely be 1”= 20’ to be determined by Consultant and approved by the City).
d) Utility Sheets – These plans sheets shall show existing utilities as identified through utility plats and information from boring and potholing performed during design.

Sheets shall identify utility improvements to be removed or relocated. 4Creeks will take the lead in coordinating relocation of utilities as needed. Relocations and any

new information will need to be incorporated into the utility sheet as coordination takes place throughout design.
e) Civil Plan Drawings – These drawings shall show all proposed improvements (Plan scale will most likely be 1”= 20’ horizontal. Some areas may require larger scales to show the appropriate amount of detail required for construction, scales to be determined by Consultant and approved by City). The existing topographic survey information shall be faded in the background of the plans and shall be readable.

Civil Plan Drawings shall include, but not limited to, the following items:
i) Stationing, offsets, invert elevations for all proposed manholes, storm and sewer structures, stubs, pipes, concrete improvements, etc. ii) Pipe type, size, slope, and segment length.
iii) Profiles of all proposed and existing pipelines and structures. Profiles shall be on the same sheet as plan views.
iv) Removal and replacement information for all effected improvements. v) Improvement plans to include the full width of the roadway, curb returns with ADA ramps, and transitions to adjacent property.
vi) Elevations of all new improvements.
vii) Typical cross sections as appropriate, or as approved by the City of Visalia. viii) The grading “match line” is to be shown in fill and cut areas, with match grades.
ix) Locations of utilities to be relocated (if any).
x) Hatching patterns shall properly define construction. xi) Dimensions, where necessary.
xii) Construction keynotes to direct construction activities on same sheet. xiii) All sheet match lines shall have station and sheet references listed. xiv) Drainage Design – Consultant shall develop the roadway drainage plan.

Drainage plan sheets shall show drainage systems design and shall include inlet locations with station/offset, pipe layouts, and size. f) Street Cross Sections – Cross sections shall show dimensions of proposed and existing improvements, right-of-way location, and typical pavement sections. All text shall be legible and plan readable.
g) Signage, Striping and Marking Plans – Consultant shall complete the Signage, Striping, and Marking Plan which clearly identifies which lanes, signs and markings are to be removed. In addition, the plan shall delineate new lane lanes, striping, markings, and signage along the project site. The plan shall be set up in compliance with the California Manual on Uniform Traffic Control Devices (most recently revised version) and the 2018 Caltrans Standard Plans and Specifications.

Consultant shall clearly show dimensions, layouts, and distances of all striping, markings, and signage.
h) Traffic Signal Plans – Consultant shall complete Traffic Signal Plans which show the signal phase diagram, controller assembly, service equipment enclosure, signal standards, signal heads, video detection system, intersection safety lighting,

emergency vehicle preemption equipment, conduits and conductors/cables, equipment schedule, conduit schedule, general and construction notes, and the appropriate details. See Task 7 – Traffic Signal Design for the scope of work and fee for developing the Traffic Signal Plans.
i) Electrical and Interconnect Plans – Consultant shall complete Electrical Plans which clearly identify street light location, luminaire type and model, conduit runs for street light and interconnect, conductor schedule, pull boxes, meter pedestals, voltage drop calculations and the appropriate details. Consultant shall complete interconnect plans showing conduits and pull boxes only. See the Street Light Design and Fiber Interconnect Design task for the scope of work and fee for these services.
j) Civil Detail Sheets – These sheets shall include details for the road construction and any other details deemed necessary to adequately direct construction activities. All details referenced on the plans shall be included on the detail sheets.

Curb accessibility ramps shall be detailed at 1”= 5’ with vertical and horizontal dimensions as necessary.
13) The civil engineering design plan set shall provide sufficient detail to adequately direct all construction activities. The 4Creeks Team will be responsible for clearly defining the scope of their services that is included under this fixed fee task. After the plans are completed, the 4Creeks Team will be responsible for providing the City with a CD (or other data transfer method) containing all of the electronic CAD files and other associated files.
14) Specifications:
a) Under this task the 4Creeks Team will prepare technical specifications for City review at the 90% and 100% submittal stages, and address comments received from the City at each stage. Our understanding is that this project is locally funded and will not contain any additional language or forms in conformance with current Caltrans LAPM requirements.
b) The City will provide the 4Creeks Team with the City’s standard template construction specifications. The 4Creeks Team will be responsible for coordinating with City staff, and for updating the template as needed for the specific project. At a minimum, the 4Creeks Team is expected to provide the project specific Special Provision language for the following portions:
i) Special Provisions
ii) Technical Specifications not covered by the City Standard Specifications. iii) Language related to utility coordination.
iv) Language relating to work hours, traffic control, or other miscellaneous restrictions.
v) Bid Item Descriptions for each bid item.
vi) The Bid Item Schedule for the Project.
15) Engineer’s Estimate of Probable Construction Cost:

a) The cost estimate will be used to develop the bid schedule for competitive bidding.

The cost estimate must include but is not limited to: a description of the items of work, unit amounts, quantities, unit prices, amounts, subtotals, contingencies, and a grand total.
b) The 4Creeks Team shall clearly identify any Non-Participating Work in the Cost Estimate.
c) 4Creeks shall include “Quantities” layers in the CAD files to be submitted to the City of Visalia at the end of the project. There shall be sufficient line work included in the Quantities layers to clearly convey to City staff how the various quantities used in the bid schedule were obtained. This line work and Quantities layers will be used during the construction phase of the project to check quantities by the City’s Construction Manager.

The above-described Task 6 services shall be provided for a Fixed Fee of $107,575.

TASK 7: TRAFFIC SIGNAL DESIGN
4Creeks will complete design plans for the proposed traffic signal at the intersection of Riggin Avenue and Roeben Street and the traffic signal modification at the intersection of Riggin Avenue and Akers Street. Both intersections shall be fully actuated with eight-phase operation (protected left-turns).

Traffic signal plans shall be at a scale of 1” = 20’ and include the following items in addition to those items shown on the base map:
1) Signal phase diagram.
2) Controller assembly, including battery backup system. 3) Service equipment enclosure
4) Signal standards
5) Vehicle and pedestrian signal heads (LED indications). 6) Video detection system (vehicle and bicycle detection). 7) Intersection safety lighting
8) Emergency vehicle preemption equipment.
9) Conduits and conductors/cables.
10) Equipment schedule
11) Conduit schedule
12) General and construction notes.
13) Special details, as needed.

Assumptions:
1) City shall provide their current traffic signal technical specifications to be used for the project in Word.
2) City shall provide existing as-built traffic signal plans for the Riggin Avenue/Akers Street intersection.

The above-described Task 7 services shall be provided for a Fixed Fee of $27,500.

TASK 8: UTILITY RESEARCH & COORDINATION
Our understanding is that 4Creeks will take the lead in coordinating relocation of utilities as needed. Our understanding is that 4Creeks will be completing all paperwork for SCE transmission pole relocations and other relocations as required, and the City will be performing a final review of the documents and providing any required signatures prior to submission. The City will be paying fees for SCE transmission pole relocations and other utility relocations as required. Our understanding is that this project is locally funded and that utility coordination procedures will not need to follow the current Caltrans LAPM requirements. We will be performing the following services under this task:
1) The 4Creeks Team shall provide an update of the utility coordination at each Project Coordination Meeting.
2) The 4Creeks Team shall coordinate with utilities and obtain necessary plats and record drawings to identify any potential conflicts.
3) 4Creeks shall schedule any and all needed meetings, site visits, take notes, and work with the utility company and the City of Visalia to help in the identification of utility conflicts.
4) 4Creeks shall add the utility information received to the project base map and coordinate it with the topographic survey map.
5) 4Creeks shall create conflict maps for each impacted facility. 6) Conflicts shall be clearly identified, and the plans shall be to a scale that easily shows the conflicts. Details with “blow ups” of areas where several utilities are located at one location shall be included in the conflict resolution plans. 7) 4Creeks shall use the information obtained from the design potholing to clarify any information that is not clear and to update the utility base file. 8) 4Creeks shall assist the City of Visalia to prepare a liability determination to determine whether the City is legally liable for any portion or all of the relocations. 9) 4Creeks shall send correspondence and hold follow-up meetings with the utility companies as needed to coordinate and determine how each conflict will be addressed.
10) After a solution for each conflict has been developed, the 4Creeks Team shall prepare utility plans for inclusion in the final PS&E package for construction bidding. Relocation and adjustment data received from the utility companies will be shown on the utility plans.
11) 4Creeks shall prepare the Right of Way Utility Clearance Memo for approval by the City of Visalia and Caltrans.
12) The City prefers to have affected utilities relocate their facilities prior to the start of construction. 4Creeks shall coordinate with utility companies well in advance to

determine which conflicts can be addressed prior to the start of construction of the City’s project.

The above-described Task 8 services shall be provided for a Fixed Fee of $13,140.

TASK 9: STREET LIGHT & FIBER INTERCONNECT DESIGN
Street light and interconnect design plans will be on the same sheets and will only include plan views.
1) Design and draft Street Light Plan to City Standards. 2) Calculate voltage drop to ensure it meets City Standards. 3) Submittal to City for Review.
4) Address any City comments as needed.
5) Request final approval of the Street Light Plan.
6) Design and draft interconnect conduits and pull boxes (3” conduit with boxes at 500’) .

The above-described Task 9 services shall be provided for a Fixed Fee of $7,590.

TASK 10: LANDSCAPE & IRRIGATION CONSTRUCTION DOCUMENTS (WOOD

ARCHITECTURE)
The proposed project is for a public works improvement for a road widening on Riggin Avenue between Roeben St. and Akers St. for approximately 0.63 miles in Visalia, CA. The scope of work shall include landscape construction plans which include a planting soils plan, irrigation plan, tree and groundcover plan and all the details and specifications associated with the aforementioned sections. A further breakdown of the scope of the work can be found below. 1) LID Stormwater Infrastructure Suitability Study:
a) Review several LID options and explore their incorporation into the overall scope of the project.
b) Provide to the City a list of LID options that would be suitable for incorporation, both financially and for scope feasibility, into the project as a part of the construction documents.
c) Identify on a schematic set of plans the type and location of LID options for the City to review and approve along with a cost analysis associated with its addition to the project.
2) Construction Documents:
a) Obtain and review project-planning data including City of Visalia conditions of approval, site plan information and Civil Engineer’s topographic survey and grading information.
b) Provide a 20-scale planting soils plan indicating soil treatment type, location, and requirements.

c) Provide a 20-scale irrigation plan indicating location, type and size of the irrigation sprinkler heads and piping for automatic irrigation system. Prepare AB1881 Water Conservation documentation as required by the State of California . i) Prepare hydrozone plans
ii) Prepare irrigation schedules
iii) Prepare water calculations
d) Provide a 20-scale planting plan indicating location, type, size and quantity of trees, shrubs, lawn, and ground cover.
e) Provide planting soil, irrigation, and planting details. f) Provide tree protection, planting soil, irrigation, and planting specifications. g) Coordinate with the City of Visalia and make adjustments as necessary to the Construction Documents to satisfy the requirements.
h) This section includes a total of two 2 hours of project meetings. Additional meetings other than those described shall be billed at hourly rates. i) This section includes a total of three (3) submittals to the City for review and approval. Any additional submittals required shall be done on a time & materials basis after receiving approval from the Owner in writing prior to beginning the work.

The above-described Task 10 services shall be provided for a Fixed Fee of $12,145.

TASK 11: POTHOLING (4CG CONSTRUCTION)
To complete this task, the following items will be required:
1) Non-destructive hydrovac excavation services to visually verify and document the location and depth of thirteen (13) existing underground utilities. 2) Provide water, traffic control plans, traffic control setup and tear down, visual verification of utility, sawcut and breakout of surface material, backfill and compaction, HMA restoral where needed, and disposition location.
3) Pothole report documentation.
4) Assumed seven (7) pothole locations will be within the existing asphalt, and will require flagging for verification, and a return trip for HMA restoral. 5) Assumed four (4) days for this work.

The above-described Task 11 services shall be provided on a Time and Materials basis for an Estimated Fee of $58,765.

TASK 12: AKERS ST. PROTECTED INTERSECTION DESIGN (OPTIONAL) To complete this task, the following items will be required:
1) Traffic Analysis:
a) Perform vehicle turning movement analysis at each turning movement at the intersection of Akers Street and Riggin Avenue.

i) Vehicles that will be utilized in this analysis will include: CA Legal-65 Semi- Truck (65-ft), City Standard Ladder Fire Truck (48-ft), City Trash Truck, City Bus, City Standard Bus (40-ft), and Passenger vehicles. b) Prepare and submit “Turn-Template Exhibits” to the City for review and coordination.
c) Perform a corner sight distance analysis at the intersection of Akers Street and Riggin Avenue in order to address potential vehicle and pedestrian / bicyclist conflicts.
i) The corner sight distance analysis will be performed for each vehicle turning movement through the intersection.
ii) The corner sight distance analysis will address any potential conflicts due to vertical obstructions that may be adjacent to the intersection. iii) Review for possible adjustments to the stop limit lines for traffic at each leg of the Akers Street and Riggin Avenue intersection and determine the allowable setback from the intersection.
d) One (1) meeting to review and discuss the results of the traffic analysis. 2) Civil Engineering Updates:
a) Upon completion of the sight distance analysis that will be performed above, the following improvements will be incorporated into the construction plans:
i) Protective median “pork-chop islands” will be added at the corners of the intersection at Akers Street and Riggin Avenue. The protective “pork -chops islands” will be designed to allow for vehicle turn movements as well as provide protected access to the crosswalks for pedestrians and bicyclists. b) Add Class 4 bike lanes through the Akers Street and Riggin Avenue intersection. c) Design of new ADA curb returns located at each corner of the Riggin Avenue and Akers Street intersection to accommodate pedestrian and bicycle traffic. d) One (1) meeting to discuss revisions to the final civil engineering design updates. e) Revise construction documents per City’s comments and prepare the final bid documents.

The above-described Task 12 services shall be provided for a Fixed Fee of $21,120.

TASK 13: BIDDING & CONSTRUCTION ASSISTANCE (OPTIONAL)
To complete this task, the following items will be required:
1) Civil Bidding & Construction:
a) Assist the City with bidding questions and issuing addendums b) Provide consultation and interpretation of the construction documents at the City’s request
c) Assist the City in responding to RFI’s submitted during construction d) Attend preconstruction meeting at the request of the City e) Furnish revised drawings/details to facilitate construction activities/field changes f) Assist the City with reviewing construction change orders

2) Utility Construction:
a) Coordinate with utility companies to ensure critical paths for design and construction schedules are maintained.
b) Work with developers trenching agent throughout the dry utility installation and heat-up phase.
c) Coordinate and attend Joint utility meeting for the Client, this meeting to be attended by all utility company representatives, trenching agent, and others as directed by the client.
d) Assist with the receipt of all utility company contracts and invoices on behalf of the developer. Follow-up with developer to ensure all applications and payments are in place prior to heat-up date.
3) Landscape Bidding & Construction:
a) Provide clarifications and addenda as needed during the bidding phase of the project.
b) Provide review and analysis of the bids for input into contractor selection with regards to the landscape design.
c) Provide RFI responses for the purpose of clarification and interpretation of the landscape construction documents.
d) Provide issuance of bulletins for the purpose of providing the contractor with information related to clarification, documentation of field changes, detail changes, and contractor changes.
e) Provide review and approval for all landscape and irrigation submittals. 4) Landscape Observation:
a) Schedule and attend a pre-construction meeting for the purpose of outlining the responsibilities of the contractor and to verify the standards and quality of workmanship for the project landscape design.
b) Attend one (1) site observation to review installation of the planting soils plan prior to the beginning of the irrigation systems installation. c) Attend one (1) site observation to review the layout and installation of the irrigation system including mainlines, sleeving, and electrical conduit. d) Attend one (1) site observation to review the layout and installation of the irrigation system including valve manifolds, lateral lines, and emitters. e) Attend one (1) site observation to review the layout and installation of the irrigation system including sensor installation, controller configuration, and systems operation.
f) Attend one (1) site observation to review the layout and installation of plant material prior to mulching.
g) Attend a final construction review for the purpose of accepting the installation and starting the 1-year maintenance period.
h) Provide one (1) final maintenance review for the purpose of verifying the compliance with landscape design plans and specifications and accepting the project on behalf of the City.

The above-described Task 13 services shall be provided on a Time and Materials basis for an Estimated Fee of $15,885.

TASK 14: CONSTRUCTION STAKING (OPTIONAL)
This task includes construction staking survey services of the proposed project area that will include various staking tasks based on the approved civil improvement plans. To complete this task, the following items will be required:
1) Perform Field Surveying/Construction Staking Services to include (1 field trip per item- additional trips or trips broken into phases will be billed separately):
a) Rough grade staking (includes roadway)
b) Sanitary Sewer staking (including manholes, services/laterals) c) Storm Drain staking (including manholes, inlets, and pipeline @100’ stations) d) Water/Fire staking (hydrant locations-as necessary)
e) Dry Utility staking (including crossings, vaults and boxes, lights, and signals) f) Curb and Gutter Staking
g) Roadway pavement/pave out staking
h) Traffic Signal staking
i) Provide cut sheets.

The above-described Task 14 services shall be provided for a Fixed Fee of $52,810.

TASK 15: AS-BUILT PLANS (OPTIONAL)
The City will have the Contractor maintain a set of marked up construction as -built plans throughout the construction project. The City may hire the 4Creeks Team to take the Contractor’s marked up set of plans and make the appropriate edits on the CAD files and produce a final complete set of As-Built Plans. The 4Creeks Team will be responsible for providing the City a PDF file and the Electronic CAD Drawings under this item.

The above-described Task 15 services shall be provided for a Fixed Fee of $9,780.

DELIVERABLES
30% Submittal 60% Submittal 90% Submittal 100% Submittal Full Sized Plans PDF PDF PDF PDF
Plan CAD Files Civil 3D Civil 3D Civil 3D Civil 3D
Cost Estimates 1 1 1 1
Design Calculations 1 1 1 1
Specifications WORD WORD
Return City’s Red-
Line comments
1 1 1
Response to
Comments &
Tracking
1 1 1
Provide a copy of the
4Creeks Team’s
internal QA/QC
review
1 1 1 1

Proposal Summary
Subtotal Cost for Design Tasks 1-3 & 6-10 $217,725
Subtotal Cost for Right-of-Way Tasks 4-5 $93,950
Subtotal Cost for Potholing Task $58,765
Total Cost w/o Optional Taks $370,440
Total Cost with Optional Tasks 1-16 $470,035

SCHEDULE

PROPOSED PROJECT SCHEDULE
Below is the proposed project schedule which anticipates the 30%-90% submittals and a 4- week review for final PS&E approval. This schedule also assumes that the City will provide all necessary design information and respond to questions in a timely manner.

To meet this schedule, Notice to Proceed shall be provided to 4Creeks no later than December 4th, 2023. The items listed below are being provided to give the City the best chance possible of meeting their schedule. Our staff will aggressively pursue these items to get approvals as soon as reasonably possible.

SCHEDULE
Below is the proposed design schedule for the project.

Task Completion Date
Notice to Proceed TBD
Kick off Meeting with City TBD
Topographic Survey 4 weeks
30% PS&E 6 weeks
City Review 4 weeks
60% PS&E 8 weeks
City Review 4 weeks
90% PS&E 10 weeks
City Review 4 weeks
100% PS&E 4 weeks
City Approval Final PS&E 4 weeks

Total Duration 48 weeks

The Schedule above assumes a 4-week review by the City for 30%-90% submittals and a 4- week review for final PS&E approval. This schedule also assumes that the City will provide all necessary design information and respond to questions in a timely manner.

Development of the utility sheets and project geometry will be prioritized so the City can start utility coordination and right-of-way acquisition as early as possible in the design process.

CITY OF VISALIA RESPONSIBILITIES
● Provide information/data as noted above.
● Examine documents submitted to the City by the 4Creeks Team and render timely decisions pertaining thereto.
● Give reasonably prompt consideration to all matters submitted by the 4Creeks Team for approval to the end that there will be no substantial delays in the 4Creeks Team's program of work.
● Process invoices submitted by Consultant.
● Provide the 4Creeks Team with surveys, maps, and other documentation, if available and necessary for completion of Consultant’s work.
● Act as coordinator between Consultant and other City representatives. ● Provide City record improvement drawings as necessary for design. ● Provide City standard template of “specifications.” (If included in project scope)

EXCLUSIONS
● Bidding and Construction Phase Services.
● Permit fees or any fees not listed in our scope of services. ● Traffic counts and/or traffic signal warrant studies. ● Signal timing plan for the traffic signal.
● Traffic signal initiation/turn-on.
● Signal design plans for future street configuration.
● Any work associated with complying to Caltrans LAPM requirements for federally funded projects.
● Any work not specifically listed in this scope of services. Any re-staking or additional items requested by the City that are not specifically mentioned in this scope of services will be billed on a time and materials basis per the current 4Creeks fee schedule.

4Creeks is capable and willing to perform many of these excluded services and/or hire subconsultants to perform these services as needed by the City. If the City would prefer that 4Creeks add additional tasks to our proposal to cover these services, please let us know.

We are very excited to submit this proposal and look forward to continuing to develop a strong working relationship with the City of Visalia. If you have any questions or need any additional information, please feel free to give us a call to discuss.

Sincerely,

Kyle McDonald, RCE #82531 Matthew Ainley, RCE #66233 Project Engineer Principal-In-Charge

Concurrence Date

Encl: Attachment A – Consultant Contact Information
Attachment B – 4Creeks Inc. Fee Schedule
Attachment C – Fee Estimate Breakdown

CONSULTANT CONTACT INFORMATION

CIVIL ENGINEERING
4CREEKS, INC.

Kyle McDonald, PE
Project Engineer
[email protected]
O: (559) 802-3052
C: (559) 679-5990

Matt Ainley, PE
Principal-In-Charge
[email protected]
O: (559) 802-3052
C: (559) 737-3748

GEOTECHNICAL ANALYSIS

KRAZAN & ASSOCIATES
Dave Jarosz, PE
[email protected]
O: (559) 348-2200
C: (559) 651-8267

RIGHT-OF-WAY ACQUISITION
BENDER ROSENTHAL, INC.

Rebekah Green
[email protected]
O: (916) 978-4900
C: (916) 716-5285

LANDSCAPE AND IRRIGATION

WOOD ARCHITECTS
Tyson Carroll
[email protected]
O: N/A
C: (559) 786-9600

POTHOLING
4CG CONSTRUCTION
T Jeffcoach
[email protected]
O: (559) 372-0215
C: (559) 901-4966

Project Technician I Project Technician II Project Technician III Project Tech IV Engineer Senior Engineer Principal Engineer Utility Designer Senior Utility
Designer BRI Krazan 4CG Construction Wood Architects Assistant Surveyor Principal Land
Surveyor
Survey Crew (2-
Man Topo)
Reimbursable
Expenses
$85 $95 $105 $120 $145 $175 $200 $130 $160 $1.15 $1.15 $1.15 $1.15 $110 $180 $280 Fee Varies Task 1 - Project Initiation & Project Management
General Project Management/Coordination 15 30 $7,425
Internal Quality Control 12 $2,100
Initial Site Visit 2 2 2 $850
Develop List of Issues 2 2 4 $1,200
Identify Improvements 2 2 4 $1,200
Prepare & Maintain Project Schedule 8 $1,400
Kickoff Meeting 2 2 6 $1,550
Additional Meetings (assumed 6) 4 3 18 $4,005
$19,730
Task 2 - Topographic Survey
Field Research 8 $880
Control 6 $1,680
Field Data Collection 24 $6,720
Office Drafting 28 $3,080
Prepare Boundary 12 $2,160
$14,520
Task 3 - Geotechnical Analysis (Krazan)
Geotechnical Analysis $13,500 $15,525
$15,525
Task 4 - Right-of-Way Acquisition (BRI)
Right-of-Way Acquisition (assumed 5 parcels) $71,800 $82,570 $82,570
Task 5 - Right-of-Way Support
Legal Descriptions & Research (assumed 5 parcels) 32 5 $4,420 ROW Staking 4 9 $2,960
Additional PTR's (assumed 5) $4,000.00 $4,000
$11,380
Task 6 - Construction Plans Specifications, & Cost
Estimates
Basis of Design Exhibits 2 20 15 4 6 4 2 $20.00 $6,115
Storm Drain Calculations & Report 1 12 6 2 4 2 1 $20.00 $3,245 30% Plans Submittal 2 100 50 10 25 15 10 $150.00 $24,520 60% Plans & Estimate Submittal 2 100 50 10 25 15 10 $150.00 $24,520 90% Plans & Estimate Submittal 2 100 50 10 25 15 10 $150.00 $24,520 90% Specifications 30 15 4 $50.00 $6,625
100% Plans & Estimate Submittal 2 50 25 15 8 10 4 $150.00 $13,205 100% Specifications 25 10 2 $50.00 $4,825
$107,575
Task 7 - Traffic Signal Design
Traffic Signal Research 1 $145
Site Visits (assumed 2) 3 8 $1,835
30% PS&E Submittal 34 8 $50.00 $6,380
60% PS&E Submittal 34 8 $50.00 $6,380
90% PS&E Submittal 34 8 $50.00 $6,380
100% PS&E Submittal 34 8 $50.00 $6,380
$27,500
Task 8 - Utility Research & Coordination
Obtain Maps 4 2 $840
Draft Maps in Topo 10 4 $1,940
Draft Conflict Maps 20 4 $3,240
Utility Coordination 40 12 $7,120
$13,140
Task 9 - Street Light & Fiber Interconnect Design
30% PS&E Submittal 6 4 2 1 4 2 $20.00 $2,400
60% PS&E Submittal 6 4 2 1 4 1 $20.00 $2,240
90% PS&E Submittal 4 2 2 1 4 1 $20.00 $1,840
100% PS&E Submittal 2 1 1 1 2 1 $20.00 $1,110
$7,590
Task 10 - Landscape & Irrigation Construction
Documents (Wood Architects)
Plans, Specifications, & Estimates $10,300 $300.00 $12,145 $12,145
Task 11 - Potholing (4CG Construction)
Potholing Services (assumed 13) $51,100 $58,765
$58,765
Task 12 - Akers St. Protected Intersection Design
(Optional)
Perform Vehicle Turn Movements in CAD 6 2 2 1 $1,560
Prepare Turn Template Exhibits 8 6 4 1 $2,730
Prepare Sight Distance Analysis 4 8 2 1 $2,190
Update Base Drawing in CAD 16 4 4 10 1 $4,690
Update Design Surface in CAD 12 6 4 8 1 $4,160
Revise Plan Sheets 20 6 6 4 1 $4,590
Meetings (2) 2 2 4 $1,200
$21,120
Task 13 - Bidding & Construction Assistance
(Optional)
Assist w/ bidding questions & addendums 4 3 2 2 1 $1,625 Provide interpretation of construction documents 2 4 1 1 1 $1,255 Assist w/ RFI's during construction 8 8 4 4 2 $3,540
Attend pre-con meeting 2 2 1 $800
Furnish revised drawings 16 12 5 8 2 $5,655
Assist w/ reviewing change orders 1 1 1 $480
Subconsultants $2,200 $2,530
$15,885
Task 14 - Construction Staking (Optional)
Office Research 9 $990
Control 4 1 4 $1,740
Rough Grade 16 1 32 $10,900
Sanitary Sewer 9 1 14 $5,090
Storm Drainage 9 1 14 $5,090
Water 5 1 9 $3,250
Curb & Gutter 24 1 40 $14,020
Dry Utilities 5 1 9 $3,250
Roadway pavement / Pave-out 5 1 9 $3,250
Traffic Signals 5 1 9 $3,250
Provide Cut Sheets 18 $1,980
$52,810
Task 15 - As-Built Plans (Optional)
As-Built Coordination 8 6 4 15 2 $5,085
As-Built Preparation 15 8 6 4 2 $4,355
Mileage & material costs 2 $170
Admin 2 $170
$9,780
TOTAL: 15 423 354 99 331 285 57 103 35 $71,800 $13,500 $51,100 $12,500 181 26 179 $5,320 SUBTOTAL FOR DESIGN TASKS 1-3 & 6-10 = $217,725
SUBTOTAL FOR ROW TASKS 4-5 = $93,950
SUBTOTAL FOR POTHOLING TASK = $58,765
TOTAL W/O OPTIONAL TASKS = $370,440
TOTAL W/ OPTIONAL TASKS 1-15 = $470,035
Riggin Avenue Widening (Roeben to Akers)
Fee Breakdown
Kyle M., Macy H.

TOTAL

Exhibit “C”: Consultant Schedule of Fees for Professional Services

Effective May 1, 2022 – Amended (8/01/2023)
4Creeks, Inc. Fee Schedule – Professional
Fees are based on the median hourly pay rate for employees in each classification, plus indirect costs, overhead, and profit. Multi-Year contracts are subject to any subsequent changes in these rates. Fee schedules for the various billing categories are:

Classification Charges Per
Hour Classification Charges Per
Hour
Civil Engineering Services Architectural Services
Associate Engineer $125 Associate Architect** $130
Engineer $145 Architect $145
Senior Engineer $175 Senior Architect** $175
Principal Engineer $200

Planning Services Construction Inspection
(Non-Prevailing Wage)
Assistant Planner $90 Associate Construction Inspector $110 Associate Planner** $105 Construction Inspector $130
Planner $135 Senior Construction Inspector $150
Senior Planner $165
Principal Planner $185 Construction Management
Associate Construction Manager $125
Structural Engineering Services Construction Manager $145 Associate Structural Engineer $145 Senior Construction Manager $175 Structural Engineer $160
Senior Structural Engineer $180 Project Manager/Coordinator** Associate Project Manager/Coordinator $120
GIS Services Project Manager/Coordinator $140
Associate GIS Technician $90 Senior Project Manager/Coordinator $175 GIS Technician $100
Senior GIS Technician $120 Technical Services
Project Technician I $85
Utility Design Services Project Technician II $95
Associate Designer $105 Project Technician III $105
Designer $130 Project Technician IV $120
Senior Designer $160
Public Outreach Coordination
Land Surveying Services Associate Outreach Coordinator $105 Assistant Surveyor $110 Outreach Coordinator $125
Land Surveyor $135
Senior Surveyor $155 Water Consulting Services
Principal Land Surveyor $180 Associate Water Consultant $115 1-Man Survey Crew * $150 Water Consultant $135
2-Man Survey Crew * $220 Senior Water Consultant $165
3-Man Survey Crew* $275
Drone Pilot $155 Executive Staff
Associate Executive $120
Software Engineering Services Executive $145
Assistant Software Engineer $75 Senior Executive $165
Associate Software Engineer $90
Software Engineer $135 Expert Witness
Senior Software Engineer $165 Expert Witness $300

Direct Charges
At cost plus fifteen percent (15%):
• Transportation and per-diem expenses (auto mileage @ current IRS rate, off-road charges $50.00/day) • Printing and reproduction: $0.03 per b/w copy, $0.12 per color copy, $0.80 per sq. ft. large printing • Equipment rentals, subcontractors, laboratory analyses • Website Hosting Fees: $15/mo. | $150/annual
*Prevailing wage rates by separate schedule – Varies by County **Amended Rates
1 of 1

Effective February 1,2020
Updated August 12, 2021

4Creeks, Inc. Fee Schedule – Professional
Fees are based on the median hourly pay rate for employees in each classification, plus indirect costs, overhead, and profit. Fee schedules for the various billing categories are:

Classification Charges Per Hour
Construction Inspection (Prevailing Wage)
Construction Inspector $150
Construction Inspector Over Time $180
Construction Inspector - Sunday $210

Land Surveying (Prevailing Wage)
1-Man Survey Crew – Tulare County $150
1-Man Survey Crew – Fresno County $150
1-Man Survey Crew – Kings County $150
1-Man Survey Crew – Kern County $150
1-Man Survey Crew – Merced County

2-Man Survey Crew – Tulare County $280
2-Man Survey Crew – Fresno County $280
2-Man Survey Crew – Kings County $280
2-Man Survey Crew – Kern County $280
2-Man Survey Crew – Merced County $280

Direct Charges
At cost plus fifteen percent (15%):
• Transportation and per-diem expenses (auto mileage @ current IRS rate, off-road charges $50.00/day) • Printing and reproduction: $0.03 per b/w copy, $0.12 per color copy, $0.75 per sq. ft. large printing • Equipment rentals, subcontractors, laboratory analyses

Exhibit “D”: Visalia Labor Compliance Manual

https://www.visalia.city/depts/finance/purchasing/default.asp