Agenda packet — Visalia City Council, February 20, 2024 (part 1 of 2)

Visalia City Council
707 W. Acequia
Visalia, CA 93291
Visalia City Council
Visalia City Council
Meeting Agenda - Final
Brian Poochigian, Mayor
Brett Taylor, Vice Mayor
Steve Nelsen, Council Member
Emmanuel Hernandez Soto, Council Member
Liz Wynn, Council Member
Tuesday, February 20, 2024 7:00 PM Council Chambers

ROLL CALL
CALL TO ORDER WORK SESSION - 4:00 PM (Unless otherwise noted)

PUBLIC COMMENTS
Citizens are now invited to comment on issues within the jurisdiction of the Visalia City Council and items listed on the Closed Session. The Council asks that you keep your comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome.

Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

WORK SESSION AND ACTION ITEMS (as described)

1. New Employee Introductions
Finance Department:

Gladys Ruiz, Administrative Analyst
Roxanna Plasencia, Accounting Assistant
Parks & Recreation:

Daniel Scott Rhea, Landscape Inspector
Katrina Bond, Accounting Assistant
Stephany, Soto, Recreation Coordinator
24-0035

2. Capital Improvement Program - Review select FY 2024/25 and 2025/26 Capital Improvement Program (CIP) Budgets and future capital plans
23-0438

3. Overview of Visalia Animal Services and the Municipal Code Title 6 changes - Review of proposed changes to the Municipal Code relating to the regulation of animals, consider potential updates, and direct staff to return with a proposed ordinance to enact such updates, and direction to explore options for feral cats. 23-0365

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1 Visalia City Council Meeting Agenda - Final February 20, 2024

4. Water Reclamation Facility (WRF) - Condition Assessment and Facility Plan Update - Receive a report and update presentation on the Condition Assessment, Facility Plan and Master Plan Update for the Water Reclamation Facility.
24-0025

5. Short-Term Rental Regulation Discussion - Discussion and direction on potential recommended changes to the Zoning Ordinance Section 17.32.166 Short-term rental permits.
24-0040
ADJOURN TO CLOSED SESSION - 6:00 PM (Or, immediately following Work Session)
CALL TO ORDER REGULAR SESSION - 7:00 PM

PLEDGE OF ALLEGIANCE

INVOCATION

ITEMS OF INTEREST

SPECIAL PRESENTATION / RECOGNITION

PUBLIC COMMENTS
This is the time for people to comment on matters within the jurisdiction of the Visalia City Council. The Council asks that you keep your comments brief and positive. Creative criticism, presented with appropriate courtesy, is welcome.

This is the opportunity to address the Council on any matter of interest, whether on the agenda or not, other than the Consent Calendar.

People may comment one time during the evening for up to three minutes unless additional time is authorized by the Council. Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made by a City Council Member and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Authorization to read ordinances by title only. 24-0011

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2 Visalia City Council Meeting Agenda - Final February 20, 2024

2. Authorization to Accept the Officer Wellness and Mental Health Grant - Authorize and accept the State of California Officer Wellness and Mental Health Grant from The Board of State and Community Corrections (BSCC) and appropriate $102,504 to enhance and support the physical, mental, and emotional health of police officers.
23-0011

3. Consultant Services Contract with Provost & Pritchard - Authorize the City Manager to enter into a contract with Provost & Pritchard for professional consulting services for the Cameron Creek Linear Recharge Project in the amount not to exceed $236,259.00.
23-0232

4. Authorization to Apply for the CHP Cannabis Tax Fund Grant - Authorize the Visalia Police Department to apply for the California Highway Patrol Cannabis Tax Fund Grant Program for up to $200,000 and submit the application by the February 23, 2024, deadline.
24-0004

5. Notice of Completion for Houston Roundabout Landscaping - Request authorization to file a Notice of Completion for the Houston Roundabout Landscaping Project and the appropriation of an additional $5,000 from the Transportation Impact Fee Fund. 24-0022

6. Ponding Basin Change Order Request - Consideration and action related to Groundwater Recharge Basin G at the East Side Regional Park Site: 1. Approve Change Order No. 8 for an HDPE Bore related to Landscape & Irrigation Improvements, in the amount of $188,228.
24-0028

7. Award of L&L Contract - Authorize the City Manager to Award RFB 22-23-06 annual contract for Landscape Maintenance of Landscape and Lighting Districts within Quadrant E to JC’s Land Management, Inc., not to exceed $72,453.22.
24-0036

8. Authorization for TRATT Software Licenses - Authorize the City Manager to accept and appropriate $40,205 from the Tulare County AB286 Auto Theft Fund and award a 46-month sole source contract with Axon Enterprise Inc. to provide the Tulare Regional Auto Theft Task Force (TRATT) with four (4) software licenses for Automatic License Plate Readers (ALPR).
24-0039

9. Alley Abandonment North of Meadow Ave - Request authorization to adopt Resolution No. 2024-03, ordering the summary vacation and abandonment of the alleyway owned by the City of Visalia dedicated under the subdivision map, Beverly Glen and reserving a public utility easement (APNs: 096-023-031 & 096-023-023).
24-0042

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3 Visalia City Council Meeting Agenda - Final February 20, 2024

10. Purchase of Five (5) CNG-Powered Solid Waste Trucks Authorize the City Manager to award a purchase order to E.M.

Tharp of Porterville, CA for the purchase of five (5) CNG-powered solid waste trucks through the Sourcewell Cooperative contract in the amount of $2,466,220 and appropriate an additional $558,720 from the Solid Waste Enterprise Fund (441).
24-0044

11. Request to appropriate funding for Independence Day Celebration - Request for the City Council to review event options for 2024 Independence Day Celebrations, appropriate additional funding up to $55,700 from the General Fund for the fiscal year 2023/2024 Independence Day Celebration Capital Project, request to authorize staff to apply for grant funding and confirm funding through the San Joaquin Valley Air Pollution Control District Clean Alternative to Fireworks Pilot Incentive Program
24-0046

12. Approval of Agricultural Conservation Easement - A request by Sequioa Riverlands Trust to have their agricultural conservation easement form and content approved as required per the City’s adopted Agricultural Preservation Ordinance.
24-0047

13. Fire Department Grant Application Authorization - Authorize staff to submit a grant application for the 2023 Assistance to Firefighter Grant (AFG) in the amount of $86,542.75 to replace seven (7) base station radios and purchase seven (7) vehicular repeaters.
24-0050

REGULAR ITEMS AND PUBLIC HEARINGS
Comments related to regular Items and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Authorize a resolution to receive Homekey funds - Approve a resolution authorizing a joint application with RHCB Development LP and Visalia Homekey LP for Homekey Round 3.0 not to exceed $15 million for the Majestic Gardens Project; the Mayor to be named as the authorized signer for Homekey documents; and the City Manager to sign Resolution 2024-02.
24-0048

2. Business Regulations Amendment - Open Public Hearing and continue the item for an ordinance to amend Visalia Municipal Code Chapters 5.04 and 5.28 to include general updates and to address changes required for compliance with other sections of the Visalia Municipal Code.
24-0054

CLOSED SESSION REPORT

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4 Visalia City Council Meeting Agenda - Final February 20, 2024

ADJOURNMENT

UPCOMING CITY COUNCIL MEETINGS

1. Upcoming Council Meeting: Upcoming Council Meetings:

Monday, March 04, 2024 at 7:00 p.m. @ 707 W. Acequia
Monday, March 18, 2024 at 7:00 p.m. @ 707 W. Acequia
If you have a disability and require a reasonable accommodation to fully participate in the meeting, please contact Michelle Nicholson, to discuss your accessibility needs: 559-713-4512 or
[email protected]
24-0031

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5 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0035 Agenda Date: 2/20/2024 Agenda #: 1.

Agenda Item Wording:

New Employee Introductions
Finance Department:

Gladys Ruiz, Administrative Analyst
Roxanna Plasencia, Accounting Assistant
Parks & Recreation:

Daniel Scott Rhea, Landscape Inspector
Katrina Bond, Accounting Assistant
Stephany, Soto, Recreation Coordinator
Visalia City Council Page 1 of 1 Printed on 4/26/2024
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 23-0438 Agenda Date: 2/20/2024 Agenda #: 2.

Agenda Item Wording:

Capital Improvement Program - Review select FY 2024/25 and 2025/26 Capital Improvement Program (CIP) Budgets and future capital plans
Deadline for Action: 2/20/2024
Submitting Department: Finance and Technology Services
Contact Name and Phone Number:

Melody Murch, (559)713-4379, [email protected] <mailto:[email protected]> Renee Nagel, (559) 713-4375, [email protected] <mailto:[email protected]> Department Recommendation:

That the City Council receive this first presentation of the City’s draft Capital Improvement Program (CIP) budget and provide direction as appropriate. The Council is scheduled to act upon the CIP budget during the month of June in conjunction with the operating budget. No formal action is required or requested at this time.

Background Discussion:

The Review Process- This is Council’s first opportunity to review a portion of the City’s proposed Capital Plan. Portions of the proposed 2024/25 and 2025/26 capital budget will be brought to Council for review at each scheduled meeting during the months of February-April 2024. This allows Council to conduct their review of the proposed CIP budget in manageable groupings.

The Capital Improvement Program presents the two fiscal years 2024/25 and 2025/26 for adoption and appropriation. Four additional years are shown for planning purposes only. This allows Council to plan future projects and consider the near-term impacts of those decisions.

However, only the first two years are proposed for appropriation and deserve greater scrutiny.

Amounts included in the final four years will not be appropriated in the 2-year budget.

Staff has prepared a Power Point presentation to review the proposed Capital Programs of the various funds discussed below. CIP Project Managers will be available to address Council’s questions on proposed projects. To assist Council in reviewing the proposed CIP projects, staff recommends the following: ·
· Staff will present a summary of proposed project appropriations and provide Council with the opportunity to request further information on individual projects. · It is recommended that Council review and either tentatively approve or direct changes to the attached proposed CIP budgets for the selected funds.
· No formal action is required at this time. At Council’s direction, staff will return with additional information or changes to the CIP at a following meeting, until all projects have been reviewed, Visalia City Council Page 1 of 9 Printed on 4/26/2024
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information or changes to the CIP at a following meeting, until all projects have been reviewed, and Council is satisfied with the proposed capital budget for all funds. · A final Capital Improvement Program document will be prepared, after the review process is completed, and included for adoption with the City’s Operating Budget in June 2024.

The CIP includes all projects and equipment purchases costing $10,000 or more. When possible, Capital Projects are separated from the operating budget, using separate capital funds. This allows a clear view of capital activities and prevents operating budgets from being artificially inflated by those same capital activities.

Funds for Review- The eight funds to be reviewed today include two impact fees and six enterprise funds.
· Impact Fee funds hold revenue from fees imposed upon new development to pay for the proportionate costs of providing public infrastructure to serve that new development. These funds can only be used for the purchase or construction of new or expanded infrastructure related to the growth from development.
· Enterprise funds are meant to be self-sufficient, and revenues are restricted to uses designated within the fund in which they are received. Enterprise funds are independent of the General Fund. In general, dollars not used for operating in these funds are available for capital projects.

The Funds to be discussed in today’s meeting include those listed in Table 1: Capital Budget Funds for Review February 20, 2024, below.

Table 1: Capital Budget Funds for Review February 20, 2024 Fund Name Fund #
Proposed
2024-25
Proposed
2025-26
Corporation Yard Impact Fee 103 - -
Wastewater Trunkline 231 291,600 3,685,400
Building Safety 401 692,400 -
Animal Services 406 221,100 25,000
Airport 411 705,000 4,193,000
Wastewater 431 4,426,700 4,591,700
Solid Waste 441 6,569,000 3,339,600
Transit Capital 452 14,966,900 15,750,600
Total Projects $ 27,872,700 $ 31,585,300
Corporation Yard Impact Fee 103 (CIP detail attached): This fund is derived from Corporation Yard (CY) Impact fees collected at the time of building permit issuance. Impact Fee funds hold revenue from fees imposed upon new development to pay for the proportionate costs of providing public infrastructure to serve that new development. These funds can only be used for the purchase or construction of new or expanded infrastructure (facilities and equipment) related to the growth from development and not for operation or maintenance.

This fund has been included in today’s discussion based upon the funding proposed for CY Site Visalia City Council Page 2 of 9 Printed on 4/26/2024
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This fund has been included in today’s discussion based upon the funding proposed for CY Site Development during the 6-year plan. This fund has no projects proposed for appropriation in the 2- year Capital Budget. The CY New Site Development proposed in this fund is projected for the third year of the capital plan (2026/27) and contingent upon the completion of Corporation Yard improvements planned in earlier years. A detailed description of this project is included in the Corporation Yard Impact Fee’s proposed capital plan, included in Attachment A.

Wastewater Trunk line Construction, Fund 231 (CIP detail attached): This fund's revenues are derived from Sanitary Sewer and Trunk Line Connection Fees and a portion of the monthly storm sewer fee revenue. Funds are to be used only for new sanitary sewer trunk line construction, and not for operation and maintenance.

There are five projects proposed in the 2-year portion of the capital budget which include two projects with annual funding for preliminary engineering and developer reimbursements to accommodate development when necessary. The remaining three projects for proposed trunk line improvements are driven by development and current development trends indicate these projects to be the highest priority for this funding, however staff is constantly adjusting plans and projections based upon what occurs and will bring any necessary changes to council for approval. The largest of the three projects proposed in this fund is discussed below,
· Shirk St. Sanitary Sewer Trunkline - Walnut to Noble ($6,185,000): Install a 48" sanitary sewer trunk line in Shirk Street between Walnut Avenue and Noble Avenue to connect the existing sewer trunkline within Shirk Street south of Hwy-198 to the existing sewer trunkline in Walnut Avenue to accommodate future growth. This project includes removal of existing 6" sewer force main and the associated lift station located at Shirk Street and Noble Avenue.

Project total of $6.1m is fully funded from Wastewater Trunkline (231) including $385k in prior year funding.

The remaining three projects shown in the planning portion of the 6-year plan include this funds portion of the Storm Drian and Sewer Master Plan Update, and two infrastructure projects which are dependent upon the need for the improvements described, based upon development and will be reevaluated during the next 2-year capital budget process. For more detail on proposed projects please see the fund summary included in Attachment A.

Building Safety, Fund 401 (CIP detail attached): This fund was established for the operation of the Building Safety Division. Revenues are provided by fees charged for Building Permits. This revenue is used to fund both the operational expenses of the division and all capital expenditures.

This fund does not have an established reserve solely for capital purchases.

This fund has requested an appropriation of $692,400 for three projects proposed in the 2024/25 fiscal year. The three capital requests are for the purchase of one replacement vehicle, participation in the multi-funded Corporation Yard Facility Assessment and Master Plan, and migration of the Accela Permit Software system to the cloud. One additional project for vehicle replacement is in the 2028/29 planning year. The requested vehicles will replace current vehicles which have reached the end of their useful lives. For additional project details, please see the fund summary included in Attachment A.

Animal Services, Fund 406 (CIP detail attached): This fund was established to account for the Visalia City Council Page 3 of 9 Printed on 4/26/2024
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Animal Services, Fund 406 (CIP detail attached): This fund was established to account for the operation of the City’s Animal Control facility and the state mandated services provided there. The revenue in this fund is generated by user fees for pet licensing, adoptions, vaccinations and shelter related fees, as well as contracted services provided to surrounding cities. This fund receives an annual cash transfer from the General Fund which is used in combination with the fees for services to operate the Animal Services division. Because this fund does not fully cover its own expenses with the revenues it generates, any capital request will increase the transfer amount required from the General Fund.

The Visalia Animal Care Center was completed and opened by the City in 2016 and the provision of Animal Services was brought in-house by the City in that same year. As this facility and the associated equipment begins to age, requests for maintenance and replacements will increase.

Construction of the Animal Care Center was completed with debt financing, which will have a remaining balance of $2,102,822 as of 6/30/24 and will be fully repaid during the 2027/28 Fiscal year.

This fund has four project requests in the 2-year budget for extension of the City fiber optic network to the Animal Care Center, additional funds to replace one Animal Control Officer vehicle, updated lighting for the parking lot, and updates to the software controlling the facility’s crematorium.

Communication through the City network is patchy at the Animal Care Center due to the current wireless connection. The Animal Services Fund will participate in the Walnut Avenue Communications Connectivity project, to facilitate a hard connection at the facility, making communications more reliable. The Animal Services vehicle replacement project is discussed further below.
· Replace one (1) of the existing Animal Control Vehicles ($102,000): An additional appropriation of $31,100 is requested for this existing project. The 13-year-old unit has reached the end of its useful life and is currently in the budget for replacement with an appropriation of $70,900. Increases in vehicle pricing, and the need to manufacture a specialized cage bed require additional funding to complete this replacement. The cage bed will be equipped with air conditioning for the animal boxes mounted on the truck bed, which is important for the safety of the animals in the hot summer months.

For additional Animal Services project details, please see the fund summary included in Attachment A.

Airport, Fund 411 (CIP detail attached): The Airport Fund’s primary revenue source is airport user fees, such as hangar rentals and fuel sales. These revenues are used to fund the Airport’s operating expenses. Funds not used to pay operating expenses are set-aside for capital. The Airport Fund has shown the ability to cover operating expenses with the revenue it generates, and to also fund smaller capital projects. The airport’s primary source for larger capital projects is Federal Aviation Administration Airport Improvement Program (FAA-AIP) grants. Based upon the Airport Layout Plan, the City submits projects to the FAA for possible funding. According to FAA criteria, the projects are prioritized and ranked resulting in a tentative funding plan. If the City chooses to accept the proposed funding, when it is made available, the projects can move forward. The standard match requirement for Federal Aviation Administration (FAA) funding increased from 5% to 10% when the Visalia Airport was accepted into the Community Flexible Pilot Program in 2016. The Airport is eligible to receive a 5% match from the Caltrans Department of Aeronautics (DOA) which pays a portion of the required 10% local match. The remaining balance of required match amounts must be paid from the Airport Visalia City Council Page 4 of 9 Printed on 4/26/2024
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fund balance.

Requested appropriations in the 2-year capital plan include two (2) projects planned to receive funding from the FAA-AIP, for the design and construction of a Taxilane reconstruction. Only projects which receive a final award of grant funding will move forward. The remaining three projects in the Airport’s 2-year capital plan are for extension of the City fiber optic network to the Airport, and general maintenance of the Airport facility and are proposed for funding from the Airport Fund. The two FAAAIP funded projects proposed for appropriations in the 2-year budget are discussed further below. · Taxilane/way A & B and Hangar H3 Row 10 (Design): Design phase of reconstruction project. These movement areas have minimal remaining expected lifespan. Pavement condition is a critical measure of airport performance and reconstruction before failure occurs is essential from both a cost effectiveness and safety standpoint. Project design funding total of $455k expected breakdown is: $410k FAA Grant, $20k State Grant, $25k Airport Fund (411) · Taxilane/way A & B and Hangar H3 Row 10 (Construct). Use the FAA approved and funded design to reconstruct Taxilane/way A& B and Hangar H3 Row 10. This will ensure the safe movement of aircraft and vehicles around the airport. Project Funding total of $4.12m expected breakdown is: $3.7 million FAA Grant, $185k State Grant, and $227k Airport Fund (411).

This fund is projected to have a sufficient balance to cover the airport portion of all projects requested with no advances from the General Fund during the 6-year plan period. The Airport Fund has a total of seven projects in its 6-year capital plan which are included in the Summary of Proposed Capital Projects attached.

Wastewater Fund 431 (CIP detail attached): The Wastewater fund is derived from Sanitary Sewer user fees and rates. Funds are to be used only for operations, maintenance, and improvements, including vehicle and equipment acquisitions related to collection and disposal of wastewater and operation of the Wastewater Reclamation Facility (WRF). Funds remaining from operations at the end of each fiscal year are available for capital improvements.

The Wastewater Fund completed an upgrade of the WRF in 2018 which brought the WRF into compliance with discharge permit requirements from the Regional Water Quality Control Board. As the new plant equipment and infrastructure begins to age, new maintenance tasks are required to ensure optimal function and preserve this investment. The 6-year capital plan for the Wastewater Fund includes maintenance tasks and spare part purchases which are required for the maintenance of the upgraded WRF.

The upgrade of the WRF was accomplished with debt funding from the Clean Water State Revolving (CWSR) Fund. The balance of the CWSR fund debt will be $81,635,890 at the end of Fiscal Year 2023/24. A significant fund balance is projected to remain at the end of the 2-year budget which is planned for projects to be completed in remaining years of the capital plan. In addition, this fund must plan for future Regional Water Quality Control Board requirements. If, over time, any excess funds are not needed for this purpose, they may be used for the early retirement of the Clean Water State Revolving (CWSR) Fund debt, at the discretion of the City Council. Currently, the debt in this fund exceeds the financial resources.

The Wastewater Fund has a total of 45 projects in the capital plan and 29 require funding in the 2- Visalia City Council Page 5 of 9 Printed on 4/26/2024
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The Wastewater Fund has a total of 45 projects in the capital plan and 29 require funding in the 2- year budget. Most projects proposed in the Wastewater Fund are for equipment and on-going maintenance of the plant. The two largest projects included in this budget, which are summarized below, are for additional funding for the Mission Linen Soil Remediation, and the replacement and relocation of sanitary sewer mains throughout the city, as needed. · Mission Linen Soil Remediation ($2,504,300): Additional funding of the City's obligated portion of remediation in the general area along Mineral King between Tipton and Santa Fe Streets, and Santa Fe Street and Tipton Street north of Mineral King. This project provides reimbursement of activities associated with soil remediation implementation. Apex Companies, LLC and Environmental Risk Solutions, Inc. are contracted by Mission Linen in compliance with the Imminent and Substantial Endangerment Order as the first step in the contamination cleanup. Additional funds are required for installation and operation of the Soil Vapor Extraction (SVE) Interim Remedial Measure (IRM). The project total of $5m includes prior year funds of $1.47m from the Wastewater Fund (431).
· Replace and Relocate Sanitary Sewer Mains ($1.0 million annually): This funding will replace sanitary sewer mains which are shown to be deteriorating throughout the City and relocate sanitary sewer mains as necessary to accommodate development of property formerly used as streets or alleys. This work prevents sewer failures which can cause overflows and service disruptions.

For additional projects and details included in Wastewater’s proposed capital plan, please see the CIP detail included in Attachment A.

Solid Waste, Fund 441 (CIP detail attached): The Solid Waste fund is supported by refuse collection fees. The Solid Waste revenues collected are to pay for operating expenses and capital projects. This fund is responsible for the replacement cost for the Solid Waste Fleet which has over 60 garbage trucks. With no significant grant funding currently available for the large-scale replacement of Solid Waste vehicles, it is necessary to plan long-term for the replacement of this large fleet which is so vital to the health and safety of our citizens. To prepare, any available fund balance remaining at the end of each year is set aside to fund the depreciation of Solid Waste capital assets and to pay for future capital projects, including truck replacements. The goal of this process is to pre-fund capital maintenance and replacement to ensure adequate funding and prevent the need to borrow from the General Fund. The Solid Waste fund is projected to have a significant cash balance at the end of the 6-year capital plan. This balance is planned for use in the replacement of 29 trucks manufactured in 2020 (19 Side Loaders, 2 Roll Offs, and 8 Front Loaders), which will become due for replacement in 2030/31, or soon thereafter.

The SW capital plan also includes projects for improvements at the City Corporation Yard with funding proposed for the multi-funded Corporation Yard Facility Assessment and Master Plan and improvements to be funded in the planning years of the 6-year Capital Plan. Also proposed is ongoing funding for the successful and widely utilized Dump-On-Us events which are operated by Solid Waste 6 times per-year. With the purchase of Solid Waste vehicles being the majority of the appropriations proposed in the 2-year budget, additional discussion of vehicle replacements follows.

Solid Waste Fleet Replacement: The proposed capital plan includes the replacement of 10 garbage trucks in the 2-year capital budget. In addition, 5 new growth garbage trucks are proposed for Visalia City Council Page 6 of 9 Printed on 4/26/2024
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trucks in the 2-year capital budget. In addition, 5 new growth garbage trucks are proposed for purchase in the 2-year capital budget, one of which is contingent upon the receipt of grant funding.

The SW trucks have a life of approximately 10 years and are evaluated and scheduled by the Fleet Maintenance Division for replacement. Trucks which have reached the end of their useful life are sold at auction after they have been replaced. Typically, a new residential truck is needed for every additional 960 daily pickups (3,840 per week), and a commercial truck is needed for every additional 105 daily pickups (525 per week). All new vehicles requested are dependent upon actual need in response to growth in utility accounts.

As discussed above, a large number (29) solid waste trucks will be reaching their end of life soon after the completion of the current 6-year plan, in 2030/31. This funds ability to provide for the replacement of these vehicles will be reassessed every two years during the budget process to ensure proper management of the Solid Waste fleet.

Alternative Fuel Options: In compliance with Title 13 of the California Code of Regulations, Section 2021.2 the Solid Waste Fleet was fully converted to Compressed Natural Gas (CNG) with the assistance of Congestion Mitigation Air Quality (CMAQ) grant funding. This conversion to CNG was completed in 2022. At that time, the fleet consisted of 61 trucks (36 Side-Loaders, 20 Front-Loaders, and 5 Roll-offs) which were all powered by CNG. However, there is no further CMAQ funding available to reduce the higher replacement cost for CNG trucks. Moving forward, it is appropriate to fully evaluate the long-term cost, and carbon footprint of different fuel options each time a purchase is made.

Since 2022, the Solid Waste division has replaced 10 CNG trucks with trucks powered by clean diesel. This alternative was recommended by staff, and approved by Council, based upon comparison of the carbon footprint and life-time costs of the two vehicle types. While there are arguments to be made in favor of both clean diesel and CNG, the cost of CNG powered vehicles remains high compared to clean diesel. With no significant CMAQ funding available to cover the higher cost of CNG trucks, staff currently plans to continue the recommendation to purchase clean diesel-powered vehicles. All trucks purchased will comply with applicable regulations, including those of the California Air Resource Board.

The City will pursue any available grant funding to pay for the replacement of Solid Waste trucks scheduled in the 2-year capital budget. While every effort will be made to secure a grant, if no grant funding is available or awarded, and unless noted in the project description, the purchase will move forward with Solid Waste funds, depending upon the condition of the trucks needing to be replaced.

For additional projects and details included in Solid Waste’s proposed capital plan, please see the CIP detail included in Attachment A.

Transit, Fund 452 (CIP detail attached): This fund was established in 2018 to manage the Capital Projects of the City’s Transit Division separately from operating expenditures. The fund receives Local Transportation Funds (LTF), Federal Transportation Agency (FTA) capital funding, Measure R Transit Funds, capital set asides from the National Park Service contract for Sequoia service, and various other State and Federal capital grants. This revenue is to be used for Transit Capital expenditures only.

Transit’s plan for the next 6 years includes 15 Capital Improvement projects, 14 of which are requesting appropriations in the 2-Year Budget. The focus of projects planned for the 2-year budget is the purchase of vehicles for a Micro Transit Pilot Program, bus replacement for Fixed Route, Dial-A Visalia City Council Page 7 of 9 Printed on 4/26/2024
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is the purchase of vehicles for a Micro Transit Pilot Program, bus replacement for Fixed Route, Dial-A -Ride, and Sequoia Shuttle services, and maintenance of Transit facilities. A summary of the Micro Transit project follows below.
· Micro Transit Pilot Program SB125: Transit will implement micro transit system wide. To operate this service, Transit will purchase 10 electric ADA accessible vans, 5 electric sedans, and the charging infrastructure for all 15 vehicles. Additional labor and materials for the route and bus stop changes and on-demand software will be budgeted separately. Continued operation of Micro Transit will be contingent upon grant funding.

Transit Fleet Replacement: Also included in the capital plan is the replacement of a significant number of vehicles. Twelve (12) Fixed Route CNG buses will be replaced with Battery Electric Buses (BEB’s) in the 2-year budget, and additional charging stations will be purchased and installed to accommodate the conversion of these units to battery power. Twelve CNG Dial-A-Ride buses will be replaced with similar vehicles, and (3) Sequoia Kings Shuttle (SEKI) diesel buses will be replaced with diesel hybrids. Also, thirteen (13) SEKI trailers used to house bus drivers in the Sequoia National Park, are planned for replacement in the 2-year budget. All SEKI vehicles planned for replacement will be paid for with revenues set aside from the National Park Service (NPS) contract for SEKI services, or NPS grant funding, and no local Transit funds will be used. For additional projects and details included in Transit’s proposed capital plan, please see the CIP detail included in Attachment A.

Fiscal Impact:

The City’s Capital Improvement Plan details a six-year plan for the expenditure of funds and the completion of projects (see Attachment A). Information for the years 2026/27 through 2029/30 is provided for informational and planning purposes and will be revised, updated, and adopted in 2-year increments. The attached spreadsheets summarize each fund and provide a detailed list of the proposed projects. The fund title and number are followed by a brief explanation of the revenue source and general purpose of the fund. Each fund summary shows projections of the beginning cash, operating revenue (or capital contribution from operating revenue), operating expenditures, proposed CIP expenditures, and the projected ending cash balance for each of the six years.

No appropriation will result from the review requested in this item. A final Capital Improvement Program document will be prepared, after the review process is completed, and included for adoption and appropriation with the City’s Operating Budget which will be brought to Council in June 2024.

Prior Council Action: Click or tap here to enter text.

Other:

Table 2: Capital Funds to be reviewed by Council in future Council Sessions, below is a summary of the capital fund to be reviewed by Council during the Council meetings indicated.

FUND Key DESCRIPTION FUND Key DESCRIPTION
132 2420 Measure R Bike/Trail 001 1010 General Fund
211 2440 Recreation Facilites 012 3820 Police Unclaimed Funds Table 2: Capital Funds to be reviewed by Council in future Council Sessions 3/4/24 4/1/24
Visalia City Council Page 8 of 9 Printed on 4/26/2024
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File #: 23-0438 Agenda Date: 2/20/2024 Agenda #: 2.

FUND Key DESCRIPTION FUND Key DESCRIPTION
132 2420 Measure R Bike/Trail 001 1010 General Fund
211 2440 Recreation Facilites 012 3820 Police Unclaimed Funds 221 2450 Storm Sewer 106 2360 Fire Impact Fee
222 2460 Storm Sewer Deficiency 157 1570 Baseball
224 2480 Ground Water Recharge 413 4130 Convention Center 251 2530 Waterway Maintenance 511 5110 Information Services 261 2540 Waterway Construction 621 6210 Narcotics Forfeiture 481 4880 Storm Sewer Maintenance
311 6110 CDBG
111 2370 Gas Tax
113 2390 SB1-RMRA
131 2410 Measure R Local 141 1410 Measure N
133 2430 Measure R Regional
241 2520 Transportation Impact Fees
273 2730 Landscape & Lighting
281 2810 State Transportation
501 5010 Fleet Maintenance
502 5020 Vehicle Replacement
503 5030 Measure T Police Vehicle Replace
504 5040 Measure T Fire Vehicle Replace
05/06/2024*
3/11/24
* These funds will be reviewed seperately
from the Capital Budget process according to
the requirements of the individual funding,
but will be included in the final budget
Table 2: Capital Funds to be reviewed by Council in future Council Sessions 3/18/24
3/4/24 4/1/24
04/15/24*
document for informational purposes.

Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

No motion requested or required at this time.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:

Attachment A: Summary of proposed Capital Projects by Fund Attachment B: Directory of Map Points and Maps.

Visalia City Council Page 9 of 9 Printed on 4/26/2024
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AƩachment A: Summary of Proposed Capital Projects by Fund AƩachment A: Summary of Proposed Capital Projects by Fund 2-20-24 The following pages contain a detailed lisƟng of the capital project requests for review by the fund including a summary of cash flow for each.

Fund Name Fund #
Proposed
2024-25
Proposed
2025-26
Corporation Yard Impact Fee 103 - - Wastewater Trunkline 231 291,600 3,685,400 Building Safety 401 692,400 - Animal Services 406 221,100 25,000 Airport 411 705,000 4,193,000 Wastewater 431 4,426,700 4,591,700 Solid Waste 441 6,569,000 3,339,600
Transit Capital 452 14,966,900 15,750,600 Total Projects $ 27,872,700 $ 31,585,300 16

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AƩachment A: Summary of Proposed Capital Projects by Fund 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 1,197,900 1,343,000 1,490,400 (30,900) 87,600 208,500 Impact Fees and Interest Earnings 147,300 149,600 152,600 120,700 123,100 125,600 Allocations (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) Capital Improvements 0 0 (1,671,700) 0 0 0
Total Resources Available for Future Projects 1,343,000 1,490,400 (30,900) 87,600 208,500 331,900 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Corp Yard New Site Development: Improve property
acquired from SCE at NW corner of the CY. Includes
grading, NPDES permit requirements, paving, striping,
utilities and lighting. Requires demolition of existing Streets Building and relocation of utilities, removing the building and foundation, soil import, grading, and compaction. Also includes installation of improvements to existing storm drainage system to provide grease & sediment treatment.

Nick Bartsch PW0057 $ B2 1,671,700
0 0 1,671,700 0 0 0
Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description. $ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description $$ Annual Maintenance costs is $5,000 to $25,000
Corp Yard Impact Fee - 103 (2330)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: This fund is derived from Corporation Yard Impact fees collected at the time of building permit issuance. funds are to only be used for new facilities, equipment, and not for operation and maintenance.

Cash Balance Summary
17

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AƩachment A: Summary of Proposed Capital Projects by Fund 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 3,431,400 4,671,900 2,549,300 (56,600) (3,006,800) (4,449,700) Operating Revenues 1,572,900 1,604,400 1,636,500 1,669,200 1,702,600 1,736,700 Operating Expenditures (40,800) (41,600) (42,400) (43,200) (44,100) (45,000) Capital Improvements (291,600) (3,685,400) (4,200,000) (4,576,200) (3,101,400) (6,306,000) Total Resources Available for Future Projects 4,671,900 2,549,300 (56,600) (3,006,800) (4,449,700) (9,064,000) # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Virmargo Right of Way & Utility Installation: Acquisition of Virmargo Right of Way between Goshen and Houston, design and construction of sewer lift station at Goshen and Virmargo (to be coordinated with park/pond) and installation of storm and sewer main in Virmargo alignment. Connects to Irma Sewer (CP9457) by designing and constructing sewer lift station and main to serve Irma and undeveloped area between Goshen and Houston allowing future tie-in of development north of Goshen to future park/pond funded by separate CIP request. Multifunded project total of $2.6m from $791k Storm Sewer Construction (221), $873k Wastewater Trunkline (231), $873 WWTP (431), and $117k Transportation Impact Fee (241).

Katherine
Woodhull -
Fuget EB0043 $ B4 117,600 755,400
2 Reimburse developers for sanitary sewer: Reimbursement of additional costs incurred when constructing required sanitary sewer improvements along with development. The additional cost is the difference between the "development requirement" and the requirement to accommodate for future development in the area in compliance with the Sewer Line Master Plan.

Jason
Huckleberry CP9318 - - N/A 110,000 110,000 110,000 110,000 110,000 110,000 3 Shirk Street Widening - Walnut to Noble: Widen Shirk from 2- lanes to 4-lanes including center median from Noble to Walnut Ave., install master storm trunk line, ditch culvert extension, curb & gutter, pavement, bike lanes, street lighting, utility pole relocations, median landscaping, and other necessary
infrastructure. Necessary to continue widening Shirk and alleviate traffic congestion for future development. Sanitary and Storm Sewer improvements funded by separate project. Multi funded total of $13.4m from $44K Wastewater Trunkline (231), $2m Storm Sewer Construction (221), $5.18m Transportation Impact (241), $136k Measure R Local (131), $1m Measure R Trails (132), $5m Measure R Regional (133).

Adrian
Rubalcaba EB0025 $$ C4 44,000
Wastewater Trunkline - 231 (2490)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: This fund's revenues are derived from Sanitary Sewer and Trunk Line Connection Fees. Funds are to be used only for new sanitary sewer trunk line construction, and not for operation and maintenance.

This fund also receives a portion of the monthly storm sewer users fees, sharing $.84 of the $2.47 monthly storm sewer fee with the Storm Sewer Construction fund (221).

Cash Balance Summary
18

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AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
4 Sewer Line Preliminary Engineering: Preliminary engineering and design work necessary to provide developers and
engineers with adequate information to construct master planned sewer lines with proposed development projects in compliance with the Sanitary Sewer Master Plan. Frank Senteno CP9234 - - N/A 20,000 20,000 20,000 20,000 20,000 20,000 5 Shirk St. Sanitary Sewer Trunkline - Walnut to Noble: Install a 48" sanitary sewer trunk line in Shirk Street between Walnut Avenue and Noble Avenue to will connect existing sewer
trunkline within Shirk Street south of Hwy-198 to existing sewer trunkline in Walnut Avenue. Includes removal of existing 6" sewer force main and the associated lift station located at Shirk Street and Noble Avenue. Replacement of the line is identified in the City's Sewer Master Plan and provides the necessary wastewater conveyance capacity to accommodate future
development growth. Project total of $6.1m from Wastewater Trunkline (231) including $385k prior year funding. Eric Bons CP0567 - - C4 2,800,000 3,000,000 6 Visalia Parkway Sanitary Sewer Trunkline - Santa Fe to Lovers Lane: Construct new 30" sanitary sewer trunkline along Visalia Parkway (Ave. 276) alignment between Santa Fe Street and Lovers Lane through existing orchards & farmland, primarily shown as future low density residential in the General Plan.

Project will include purchase of Right of Way (ROW), new trunkline at a depth of approximately 17-feet, new 60" manholes, clearing & grubbing, demolition, sheet & shoring, and some bores under existing creeks and ditches. FY 26/27-28/29, $2.76M, Design & ROW; FY 29/30, $6.17M Construction.

Rebecca
Keenan EB0014 - - D1 1,070,000 1,192,000 494,000 6,176,000 7 State Route (SR) 99 Steel Casing: Jack and bore a 72" steel casing underneath SR-99 near avenue 280. This steel casing will be in place for future installation of utility lines. The steel casing will allow for future installation of utility lines such as sanitary sewer and purple pipe (reclaimed water). The future utility lines will assist with maintaining utility capacity and needs as the city approaches full urban growth and planning area build out. Multi-funded project total of $8.9m from $5.4m Watewater Trunkline (231) and $3.6m Wastewater (431) including $668k prior year funding.

Cody
McLaughlin CP0577 - - C1 2,878,200 2,477,400
2024/25 - 2029/30 Capital Improvement Program
Wastewater Trunkline - 231 (2490) - Continued
19

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AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
8 Storm Drain and Sewer Master Plan Update: Update Storm and Sanitary Sewer Master Plans. Facility Master Plans should be updated every 5 years to incorporate any changes in
infrastructure, land use, and environmental conditions. Includes a new nexus study to justify the storm and sanitary sewer impact and utility fees and CEQA review. Current update to the facility master plans will be implemented in 24/25, updating the storm and sewer master plans since 1994. Multi funded project total of $940k from $564k Storm Sewer Construction (221), and $376k Wastewater Trunkline (231).

Katherine
Woodhull -
Fuget EB0041 - - N/A 376,000
291,600 3,685,400 4,200,000 4,576,200 3,101,400 6,306,000 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description. $ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description $$ Annual Maintenance costs is $5,000 to $25,000
Wastewater Trunkline - 231 (2490) - Continued
2024/25 - 2029/30 Capital Improvement Program
20

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AƩachment A: Summary of Proposed Capital Projects by Fund 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 15,556,900 16,589,600 18,349,300 20,144,100 21,974,800 23,767,500 Operating Revenues 5,232,500 5,337,200 5,443,900 5,552,800 5,663,900 5,777,200 Operating Expenditures (3,507,400) (3,577,500) (3,649,100) (3,722,100) (3,796,500) (3,872,400) Capital Improvements (692,400) 0 0 0 (74,700) 0
Total Resources Available for Future Projects 16,589,600 18,349,300 20,144,100 21,974,800 23,767,500 25,672,300 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Accela (Permits) Software Migration to the Cloud: Transition the Accela permit software from a "self-hosted" platform to the Accela cloud based platform working directly with the software vendor (Accela), a consulting software firm capable of
providing programming services for cloud integration, and City staff time throughout.

John Howison
Jason
Huckleberry EB0001 - - N/A 660,000
2 Replace 4-Door Sedan with similar
Budget Year / Unit / Year / Age / Miles
2024-25 / 172229 / 2006 / 17 / 120,788
Jason
Huckleberry PN0011 - - N/A 29,400
3 Corporation Yard Facility Assessment & Master Plan: Assess needs and conditions of various City Departments whose
operations and administrative staff utilize the Corp Yard.

Includes review of space needs for offices, operations, vehicle, equipment, and future infrastructure for charging/fueling zero emission vehicles. The City has identified various projects to accomodate growth and improved efficiency. The Master Plan will establish the future configuration for the Corp Yard property and the best path for implementation of interrelated projects. Multi-funded project total of $150k from $65k General Fund (001), $3k WRF (431), $76k Solid Waste (441), $3k Bldg Safety (401) and $3k Storm Sewer (481).

Nick Bartsch PW0058 - - N/A 3,000
4 Replace Ford F-250 Super Duty Extended Cab Pickup with similar
Budget Year / Unit / Year / Age
2028-29 / 172230 / 2017 / 6
Jason
Huckleberry PN0012 - - N/A 74,700
692,400 0 0 0 74,700 0
Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description. $ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description $$ Annual Maintenance costs is $5,000 to $25,000
Building Safety - 401 (4010)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: This fund is derived from Building Safety permit fees. Cash for capital projects is provided from the operating budget on an "as needed" basis.

Cash Balance Summary
21

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AƩachment A: Summary of Proposed Capital Projects by Fund 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 0 0 0 0 0 0
General Fund Transfer for Capital 221,100 25,000 0 0 0 0 Capital Improvements (221,100) (25,000) 0 0 0 0
Total Resources Available for Future Projects 0 0 0 0 0 0 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Walnut Ave Communications Connectivity: Installation of conduit and fiber optic cable as an extension of the
Intelligent Transportation System (ITS) to provide a City owned fiber optic connection to the Water Reclamation
Faciltiy (WRF). Provides connection between existing fiber optic communication infrastructure at the intersection of Akers St and Walnut Ave and the intersection of Walnut Ave and Plaza Dr; and bridges the communication gap in Walnut Avenue from Akers Street to Plaza Drive. Multi-funded
project total of $1.4m from $530k WWTP (431) including
$180K prior year funding, $175k Animal Services (406),
$175k Airport (411), and $500k Measure R Local (131). Eric Bons CP0527 $ C5 175,000 2 Replace one (1) of the existing animal control vehicles. The existing unit will be surplused. Vehicle has reached
excessive mileage and is at the end of its useful life.

Budget of $102k includes prior year funding of $71k.

Budget Year / Unit/ Year / Age / Miles
2022-23 / 151004 / 2011 / 10 / 172,307 VH0254 - - N/A 31,100 3 Update VACC Parking Lot Lighting: Replace light fixtures in the parking lot at Visalia Animal Care Center (VACC). The VACC lighting has had several light bulbs replaced recently, calling attention to the lack of replacement bulbs for the existing fixtures, which are no longer being manuafactured.

Once the small stock of bulbs the City has on-hand is
exhausted, these fixtures must be updated to LED for
continued operation. To ensure emplyee safety in this
remote area, 14 parking lot lightpole fixtures will be
retrofitted to accept LED bulbs to continue safe lighting of this parking lot.

Candace
Harrington CS0047 - - C2 15,000
Animal Services - 406 (4060)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: Revenues in this fund are from the operation of the Animal Services division and the Visalia Animal Control Center (VACC). The operations of this fund do not generate sufficient revenue to pay for operations and are subsidized by transfers from the General Fund.

Cash Balance Summary
Additional Information: This fund does not have sufficient revenue from operations to fund capital projects. Animal Services operations are currently subsidized by the General Fund, and any capital projects approved will require additional General Fund transfers.
22

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AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
4 Crematorium Software Update: The crematorium requires purchase and installation of a new PLC (Programmable
Logic Controller) to address error messages and slow
heating affecting the efficiency of the unit. The crematorium software has not been updated since the facility was
constructed in 2015. This maintance is needed to continue normal operations. Visalia.

Candace
Harrington CS0048 $ N/A 25,000
221,100 25,000 0 0 0 0
Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description. $ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description $$ Annual Maintenance costs is $5,000 to $25,000
Animal Services - 406 (4060) - Continued
2024/25 - 2029/30 Capital Improvement Program
23

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AƩachment A: Summary of Proposed Capital Projects by Fund 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 430,500 327,000 191,900 286,700 323,900 368,600 Operating Revenues 2,650,900 2,703,800 2,757,900 2,813,100 2,869,400 2,926,800 Grant Revenues
Federal Aviation Administration (FAA)-Airport Improvement Program (AIP) 409,500 3,706,200 112,000 916,000 Caltrans Department of Aeronautics (DOA) 20,400 185,300 5,000 45,000 Operating Expenditures (2,479,300) (2,537,400) (2,588,100) (2,639,900) (2,692,700) (2,746,600) Capital Improvements (705,000) (4,193,000) (75,000) (253,000) (1,093,000) (75,000) Total Resources Available for Future Projects 327,000 191,900 286,700 323,900 368,600 473,800 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Taxilane/way A & B and Hangar H3 Row 10 (Design):

Design phase of reconstruction project. These movement
areas have minimal remaining expected lifespan (exact
functional lifespan to be verified at the conclusion of ongoing CIP0572 PMMP project) Pavement condition is a
critical measure of airport performance and reconstruction before failure occurs from both a cost effectiveness and safety standpoint is essential. Project design funding total of $455k expected breakdown: $410k FAA Grant, $20,400
State Grant , $25k Airport Fund (411). J.Miller CP0573 - - C1 455,000 2 Walnut Ave Communications Connectivity: Installation of conduit and fiber optic cable as an extension of the
Intelligent Transportation System (ITS) to provide a City owned fiber optic connection to the Water Reclamation
Faciltiy (WRF). Provides connection between existing fiber optic communication infrastructure at the intersection of Akers St and Walnut Ave and the intersection of Walnut Ave and Plaza Dr; and bridges the communication gap in Walnut Avenue from Akers Street to Plaza Drive. Multi-funded
project total of $1.4m from $530k WWTP (431) including
$180K prior year funding, $175k Animal Services (406),
$175k Airport (411), and $500k Measure R Local (131). Eric Bons CP0527 $ C5 175,000 Airport - 411 (4040)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: This fund receives money from the Federal Aviation Administration Airport Improvement Program (FAA-AIP) and various grants. This money can only be used for capital projects approved by the granting agency. This fund also receives revenues from airport user fees, such as hangar rentals and fuel sales. They are to be used for operations, improvements, and vehicle and equipment acquisitions. These revenues are also used for the Airport’s 5% match on FAA and grant funded projects.

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AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
3 Annual Maintenance City Owned/City Occupied Airport
Property. As buildings and infrastructure age, needs for various maintenance issues arise and are critical. For
example: Replacement of air conditioners, repair of storm damage, vandalism , etc. Funding from 100% Airport Fund (411) J.Miller CP0436 - - C1 50,000 50,000 50,000 50,000 50,000 50,000 4 Annual Maintenance of City leased Airport property such as office space, hangars, and agriculture infrastructure. As these properties age, needs for various maintenance
issues arise. Funding from 100% Airport Fund (411) J.Miller CP0435 - - C1 25,000 25,000 25,000 25,000 25,000 25,000 5 Taxilane/way A & B and Hangar H3 Row 10 (Construct). Use the FAA approved and funded design to reconstruct
Taxilane/way A& B and Hangar H3 Row 10. This will ensure the further safe movement of aircraft and vehicles around the airport. Project Funding total of $4.12m expected
breakdown: $3.7 million FAA Grant, $185k State Grant, and $227k Airport Fund (411) J.Miller AD0022 - - C1 4,118,000 6 Hangar H1 Taxilane rows 3,4,7 and Hangar H2 Row 9
(Design): Design phase of Taxilane reconstruction project.

These movement areas have minimal remaining expected
lifespan (exact functional lifespan to be verified at the conclusion of ongoing CIP0573 PMMP project) Pavement
condition is a critical measure of airport performance and reconstruction before failure occurs from both a cost
effectiveness and safety standpoind is essential. Project funding total of $178k from $112k FAA grant, $5k State grant, $ 60k Airport Fund (411) J.Miller AD0023 - - C1 178,000 7 Taxiway/Hangerlane Reconstruction: Construction Phase for Hangar H1 Taxline rows 3,4,7 and Hangar H2 Row 9.

Use the FAA approved and funded design to reconstruct the movement areas in question. Maintains safe movement
throughout the airfield for aircraft and vehicles. Project total of $1m from $916k FAA Grant, $45k State Grant, $56k Airport Fund (411) J.Miller AD0021 - - C1 1,018,000
705,000 4,193,000 75,000 253,000 1,093,000 75,000
Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description. $ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description $$ Annual Maintenance costs is $5,000 to $25,000
2024/25 - 2029/30 Capital Improvement Program
Airport - 411 (4040) - Continued
25

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AƩachment A: Summary of Proposed Capital Projects by Fund 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 65,087,600 61,881,200 58,509,800 49,149,400 41,100,600 37,717,000 Depreciation Set Aside for Capital 5,585,500 5,585,500 5,585,500 5,585,500 5,585,500 5,585,500 Debt Service Payment (4,365,200) (4,365,200) (4,365,200) (4,365,200) (4,365,200) (4,365,200) Capital Improvements (4,426,700) (4,591,700) (10,580,700) (9,269,100) (4,603,900) (2,975,300) Total Resources Available for Future Projects 61,881,200 58,509,800 49,149,400 41,100,600 37,717,000 35,962,000 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Mission Linen Soil Remediation: Fund City's obligated portion of remediation in the general area along Mineral King between Tipton and Santa Fe Streets, and Santa Fe
Street and Tipton Street north of Mineral King. Provides reimbursement of activities associated with soil
remediation implementation. Apex Companies, LLC. and
Environmental Risk Solutions, Inc. are contracted by
Mission Linen in compliance with the Imminent and
Substantial Endangerment Order as the first step in the contamination cleanup. Additional funds are required for installation and operation of the Soil Vapor Extraction (SVE) Interim Remedial Measure (IRM). Includes prior year funds of $850K from WWTP (431).

Katherin
WoodhullFuget CP0477 - - B5 835,800 520,400 455,500 692,600 2 Walnut Ave Communications Connectivity: Installation of conduit and fiber optic cable as an extension of the
Intelligent Transportation System (ITS) to provide a City owned fiber optic connection to the Water Reclamation
Faciltiy (WRF). Provides connection between existing fiber optic communication infrastructure at the intersection of Akers St and Walnut Ave and the intersection of Walnut Ave and Plaza Dr; and bridges the communication gap in Walnut Avenue from Akers Street to Plaza Drive. Multi-funded
project total of $1.4m from $530k WWTP (431) including
$180K prior year funding, $175k Animal Services (406),
$175k Airport (411), and $500k Measure R Local (131). Eric Bons CP0527 $ C5 350,000 Wastewater - 431 (4330)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: This fund is derived from Sanitary Sewer user fees and rates. Funds are to be used only for operations, maintenance, and improvements, including vehicle and equipment acquisitions related to collection and disposal of wastewater.

Cash Balance Summary
Additional Information: The Wastewater Fund completed an upgrade of the Wastewater Reclamation Facility (WRF) in 2018. This project brought the WRF into compliance with discharge permit requirements from the Regional Water Quality Control Board.
* The balance of this fund is available for future Regional Water Quality Control Board requirements and for the timely repair and replacement of Wastewater Assets and WRF Plant major components. The Wastewater Fund is responsible for the maintenance and replacement of over $225 million in capital assets, concentrated mainly at the WRF where machinery components can cost several million dollars to repair or replace. If not needed for these purposes, the available cash in this fund may be used for the early retirement of the Clean Water State Revolving (CWSR) Fund debt which funded the WRF upgrade, at the discretion of the City Council. The CWSR fund debt will have a principle balance of $81,635,890 at the end of Fiscal Year 2023/24. 26

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AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
3 Wastewater Rate Study: The Sewer Rates & Fees were last increased in FY12/13. The proposed Sewer Rate Study will evaluate the costs of ongoing operations, maintenance and needed capital improvements, relative to current rates and fees to ensure that revenues cover the cost of services and provide adequate funding for necessary capital
improvements. The last Water Reclamation Facility (WRF) Master Plan was completed in 2008. The City's updated
2024 WRF Masterplan will identify new projects needed to maintain operations and provide accommodations for future planned growth within the City's sphere of influence and the surrounding area. Nick Bartsch PW0024 - - N/A 150,000
4 Corporation Yard Facility Assessment & Master Plan:

Assess needs and conditions of various City Departments whose operations and administrative staff utilize the Corp Yard. Includes review of space needs for offices,
operations, vehicle, equipment, and future infrastructure for charging/fueling zero emission vehicles. The City has
identified various projects to accomodate growth and
improved efficiency. The Master Plan will establish the future configuration for the Corp Yard property and the best path for implementation of interrelated projects. Multi-funded project total of $150k from $65k General Fund (001), $3k WRF (431), $76k Solid Waste (441), $3k Bldg Safety (401) and $3k Storm Sewer (481). Nick Bartsch PW0058 - - N/A 3,000 5 Public Works Admin Building: Design and construct a new administration office in one of the 2 current Sonic buildings owned by Wastewater. Pro-rated share of space to be
leased to other Public Works funds. Construction will
include everything except the outer building shell. Exterior items include: fencing, landscape, and irrigation.

Construction of this new administration building will
accommodate public works admin in one location and will allow for future staff growth. The current Public Works Administration building is (+/-) 2,200sf. The new
administration building (one sonic building) is 2,944sf.

Estimated operating costs are $25,000 annually. Nick Bartsch PW0001 $$$ 784,400 Projects for Construction and Maintenance of Sewer Lines throughout the City:
6 Annual Replace and Relocate Sanitary Sewer Mains:

Replace mains shown to be deteriorating throughout the
City and relocate sanitary sewer mains as necessary to
accommodate development of property formerly used as
streets or alleys. Prevents sewer failure which can cause overflows and service disruptions. Includes acquiring
consultant services to help develop a formalized Sewer
Repair Maintenance Plan. Rick Paredez CP9456 - - N/A 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 2024/25 - 2029/30 Capital Improvement Program
Wastewater - 431 (4330) - Continued
27

Page 13 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
7 Annual Sanitary Pump Replacement: Project will replace or repair the sanitary sewer lift station pumps when they fail or have reached their 10-12 year life expectancy. The cost of a new pump ranges from $10k to $50k, depending on the
size. Pump sizes range from 3hp to 25hp based on the size of the lift station. These pumps can also be rehabilitated and returned to stock if it proves to be more cost-effective. Rick Paredez CP0324 - - N/A 200,000 200,000 200,000 200,000 200,000 200,000 8 Sanitary Lift Station Connectivity & Signal Interconnect:

Install City owned fiber optic connection to existing sanitary lift stations at the airport and golf course along the south side of Hwy 198 and extend the signal interconnect to
Crowley Ave at Plaza Dr. using existing communication
conduit and installing new conduit from the Airport to two sanitary lift stations allowing remote real time monitoring of sanitary volume flows. Construction contingent upon grant funding from state/federal grant funds. Multi funded project total of $1.6m from $100k Measure R Local (131), $430K
WWTP, $1.16m State Transportation (281-CMAQ). Eric Bons EB0031 $ A1 190,000 240,000 9 Virmargo Right of Way & Utility Installation: Acquisition of Virmargo Right of Way between Goshen and Houston,
design and construction of sewer lift station at Goshen and Virmargo (to be coordinated with park/pond) and installation of storm and sewer main in Virmargo alignment. Connects to Irma Sewer (CP9457) by designing and constructing
sewer lift station and main to serve Irma and undeveloped area between Goshen and Houston allowing future tie-in of development north of Goshen to future park/pond funded by separate CIP request. Multi-funded project total of $2.6m from $791k Storm Sewer Construction (221), $873k
Wastewater Trunkline (231), $873 WWTP (431), and $117k
Transportation Impact Fee (241).

Katherine
Woodhull -
Fuget EB0043 $ B4 117,600 755,400
10 Annual Sanitary Lift Station Repair: The majority of the sanitary lift stations have been rehabilitated over the last several years, with a few remaining that require minor
repairs such as entry hatch replacements or concrete
surface coating. After the completion of the final lift station rehab, this project will continue to be utilized for a variety of miscellaneous repairs, as needed. Rick Paredez PW0059 - - N/A 100,000 100,000 100,000 100,000 100,000 100,000 Wastewater - 431 (4330) - Continued
2024/25 - 2029/30 Capital Improvement Program
28

Page 14 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
11 Annual Sewer Lateral Connections, Replacements,
Installations: Staff administration to provide customer requested hookups to the sanitary sewer, including lateral replacements. Contract costs are reimbursed by the
property owner, typically through 10 year payment
agreements collected through Property Tax payments. This project allows connections and repairs to private sewer laterals for property owners unable to afford the high cost of sewer lateral improvements. Frank Senteno CP9228 - - N/A 50,000 50,000 50,000 50,000 50,000 50,000 12 Annual Sanitary Sewer Maintenance Access Point Repairs:

Repair and raise access points throughout the city's
sanitary sewer system. Funding will allow replacement of one brick and mortar sewer access point per year, as well as the purchase of frames, risers, and lids to repair
damaged access points. Rick Paredez CP0580 - - N/A 25,000 25,000 25,000 25,000 25,000 25,000 13 Annexed Island Sanitary Sewer Install: Install sanitary sewers in county islands annexed into the City to provide sewer service to new areas. The residents who choose to connect to the sewers pay connection fees that are used to reimburse the construction cost. Remaining area for this project is Areas 6 (Irma & Houston). Project total of $965k from WWTP (431) including $778k prior year funding.

Cody
McLaughlin CP9457 $ B6 187,000
14 State Route (SR) 99 Steel Casing: Jack and bore a 72" steel casing underneath SR-99 near avenue 280. This steel casing will be in place for future installation of utility lines.

The steel casing will allow for future installation of utility lines such as sanitary sewer and purple pipe (reclaimed water). The future utility lines will assist with maintaining utility capacity and needs as the city approaches full urban growth and planning area build out. Multi-funded project total of $8.9m from $5.4m Watewater Trunkline (231) and $3.6m Wastewater (431) including $668k prior year funding.

Cody
McLaughlin CP0577 - - C1 1,250,800 1,651,600
Projects for Routine Maintenance and Parts to keep the Wastewater Reclamation Facility (WRF) operating efficiently:
15 Annual Digester Gas Cleaning: Replacement & removal of media in the H2S and siloxane vessels. The four siloxane vessels are cleaned annually and two H2S vessels biannually. Requires purchase of Sulfatreat Media. The media must be replaced to protect the cogeneration unit and cleaning will ensure the digester gas meets purity level specified by the Cummins engine manufacturer to protect and prolong the life of the co-gen engine, ensuring the digester gas H2S limits set in the CA Air Resources Board (CARB) permit are met. Ben Litwack CP0440 - - C3 265,000 265,000 265,000 265,000 265,000 265,000 Wastewater - 431 (4330) - Continued
2024/25 - 2029/30 Capital Improvement Program
29

Page 15 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
16 Annual Activated Sludge Overhaul: Replace or rebuild mixers, pumps, air piping , membranes and related air
transfer equipment. This overhaul will protect the plant investment and ensure that the activated sludge process removes the organic nitrogen prior to the membrane tanks so permit limits are met. Annual funding covers the cost of one rebuild. In addition, the manufacturer requires, at minimum, (4) tanks to be inspected annually, and rebuilt every 3-5 years. Ben Litwack CP0439 - - C3 200,000 200,000 200,000 200,000 200,000 200,000 17 Annual Influent Pump Rebuild: Complete rebuild of two (2) Influent pumps and motors for upkeep of plant investment.

Two to three influent pumps run 24 hours 7 days a week
pumping the wastewater that enters the plant to the
treatment processes to clean the water. Currently there are six influent pumps, and one to two pump units are rebuilt annually. The cost to replace the influents pumps is double the cost and is followed by long delivery times. Staff
recommends the influent pumps be rebuilt. Ben Litwack CP8369 - - C3 130,900 130,900 130,900 130,900 130,900 130,900 18 Annual UV Disinfection Process Maintenance: Replacement of ultra-violet (UV) disinfection bulbs, quartz sleeves, wipers and electrical parts. Typically around 550 of the 864 bulbs are replaced throughout the year. This overhaul will
maintain the operating condition of the UV equipment to ensure that the required permit UV Dose is maintained 24 hours, 7 days a week. To ensure that the disinfection of the final effluent meets the required permit limits and that the UV Process is in compliance with the UV Operation Plan
approved by the Division of Drinking Water. Ben Litwack CP0441 - - C3 120,000 120,000 120,000 120,000 120,000 120,000 19 MBR Breaker Spare: Purchase of a plant spare to keep downtime to a minimum and protect plant investment
ensuring that the MBR Process runs to remove the organics and solids prior to the UV treatment process to meet permit limits. MBR must be kept in good running condition to meet State Water Board permit requirements and prevent
violations. Ben Litwack PW0017 - - N/A 100,000
20 Extend Depth of Fresh Water Well #1: Deepen Well #1 to 400ft, insert a 10-inch line inside the pre-existing 12-inch line, and install a pump to ensure sufficient fresh water is provided to the plant. Currently, only Well #3 can sustain the entire plant. Well #2 production is insufficient at a depth of 192ft deep with standing water at 164ft. Well #1 collapsed in 2008 and was abandoned. If Well #3 were to fail, well water could not sustain the plants needs. After Well #1 is
deepened, Well #3 will become backup. Ben Litwack PW0015 - - C3 130,000 Wastewater - 431 (4330) - Continued
2024/25 - 2029/30 Capital Improvement Program
30

Page 16 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
21 Headworks Bio-Filter Media Replacement: Change out
Media, Wetting System replacement, and Liner repairs in Bio-filter Basins used to scrub air from the Headworks.

Current media will have been in use for 8 years. Media is breaking down and sealing off air flow. The liner may need to be repaired/replaced within the Basins and the Wetting System will also need to be replaced. The odor control of the media is waning and it is getting saturated with H2S from headworks. Ben Litwack PW0016 - - C3 60,000
22 Annual Primary Clarifier Overhaul: Replace wear shoes, wear strips, chains, sprockets, and flights in each of the 5 primary tanks. One tank is replaced each year. This
equipment must be kept in top running condition in order to remove solids and scum from the treatment system and for upkeep in plant investment. Ben Litwack CP9362 - - C3 25,000 25,000 25,000 25,000 25,000 25,000 23 Annual Rebuild Sludge Solids Grinders: The WWTP has 7 sludge grinders in operation with a life expectancy of approx. 3 years. Budget allows for two sludge solids grinders to be rebuilt annually. The grinders reduce the larger objects in the sludge to smaller objects to reduce plugging of pumps, lines and digesters. The sludge grinders also make the
biosolids more digestible to ensure that the digesters are in top working condition, allowing the organic solids to
decompose in order to produce digester gas. This process ensures the biosolids meet Federal and State
requirements. Staff intends to replace grinders, as needed. Ben Litwack CP0322 - - C3 22,000 22,000 22,000 22,000 22,000 22,000 24 Interstage Pump/Motor Rebuild: Complete rebuild of one Interstage pump and motor annually until all (3) are rebuilt.

There are 3 interstage pumps at the Interstage Pump
Structure. One pump runs 24 hours, 7 days a week and a
second pump will run when high influent flows occur. The pumps were placed in service in 2016. Each pump has a
life expectancy of approx. 35 years and can be rebuilt every 8- 9 years before replacement is necessary (approx. 3 times).

The pumps are critical to ensure flows proceed through the plant. Ben Litwack CP0584 - - N/A 20,000 20,000
25 RAS Pump/Motor Rebuild: Complete rebuild of one Return Activated Sludge (RAS) pump and motor annually until all (3) are rebuilt. There are 3 RAS pumps at the RAS Structure.

One pump runs 24 hours, 7 days a week and a second
pump runs 12-15 hours, 7 days a week. The pumps were
placed in service in 2016. Each pump has a life expectancy of approx. 35 years and can be rebuilt every 8-9 years before replacement is necessary (approx. 3 times). The RAS
pumps are a critical component for the proper operation of the membrane bio-reactor (MBR) system. Ben Litwack CP0583 - - N/A 20,000 20,000 Wastewater - 431 (4330) - Continued
2024/25 - 2029/30 Capital Improvement Program
31

Page 17 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
26 Replace Digester #6 Recirculation Pump: Replace the
Recirculation Pump on Digester #6, pump whch is over 20 years old. Sludge recirculation pumps run 24 hours per day, 7 days per week. The pumps recirculate the sludge through the heat exchanger to maintain the sludge at 98 degrees F.

Replacement will ensure proper digestion of the digester contents and meet regulatory requirements. Ben Litwack PW0018 - - N/A 14,000 27 Membrane Replacement: Replace the membrane curtains
per manufacturers recommendation every 8-10 years. One
(1) train will be replaced as a trial run in FY25/26 to provide a better understanding of how long each replacement willl take. The remaining 9 trains will be replaced during FY26/27 and FY27/28. This will keep the plant running at optimum effeciency. The wear from the wastewater treatment process slowly damages the membrane filters. The lifetime is
uncertain as different processes put different stress and wear on the membranes. For safety from violation or
emergency replacement all 10 trains will be replaced. Ben Litwack CP0582 - - C3 750,000 3,500,000 3,500,000 28 Cummins Engine Rebuild: Since engine and generator
have not yet been operational due to air board regulations, an intermediate overhaul is required to bring the engine online and guarantee proper function and output. The
biennial budget schedule is for a top end overhaul, followed by an intermediate overhaul per manufacturers
recommendations based on predicted hours of use.

Cummins engine must be kept in top running condition to meet San Joaquin Valley Air Pollution Control District permit requirements and reduce the amount of electrical load the treatment facility purchases. Ben Litwack CP0323 - - C3 80,000 160,000 29 Aerzen Blower Shelf Spare: There are five aeration blowers, each with an expected life cycle of 40,000 hour run time (about 5 years if running constantly.) Two blowers usually run continuously, with additional units coming online to meet periods of high demand. Blowers are rotated
periodically. Obtaining a replacement blower is a lengthy process, so a shelf spare will allow the blower to be
replaced and back in service in a timely manner. Ben Litwack PW0023 - - N/A 40,000 30 Replace Digester #5 & #7 Recirculation Pumps: New
Vaughn Chopper sludge recirculation pumps for Digester
#5, #7 to replace pumps over 20 years old. Sludge
recirculation pumps run 24 hours per day, 7 days per week.

The pumps recirculate the sludge through the heat
exchanger to maintain the sludge at 98 degrees F.

Replacement will ensure proper digestion of the digester contents and meet regulatory requirements. Ben Litwack PW0019 - - C3 28,000 Wastewater - 431 (4330) - Continued
2024/25 - 2029/30 Capital Improvement Program
32

Page 18 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
31 Headworks Influent Gates: Following the feasibility study, the headworks influent gates will need to be replaced
and/or the structure repaired. The two headworks influent gates are detached from the concrete, leaving large
amounts of water flowing past the gates even when they are closed. Based on estimates and best industry practices, it is believed that a very large pump-around will be needed to re-route the raw sewage flowing through the gates in order to make the necessary repairs. The rental of equipment and hiring of additional staff continuously during the project make up the bulk of the costs budgeted. Ben Litwack CP0442 - - C3 3,000,000 32 Purchase Neuros Blower Shelf Spare: There are a total of four scour blowers for the membrane bio-reactor (MBR)
system. One blower runs continuously, with additional
blowers coming online as needed to meet demand. The
blower cores have an expected lifecycle of 40,000 hours (approximately 5 years if running continuously). Obtaining a replacement blower core is a lengthy process, so a shelf spare will allow the blower to be quickly repaired and placed back in service if broken or damaged. Ben Litwack PW0022 - - N/A 130,000 Projects for Vehicle and Equipment replacements or additions:
33 Replace and upgrade 1-ton 4x4 Pickup with a 1-3/4 ton Utility Bed: Equip new truck with a crane, welder,
compressor and tools to enable more cost efficient field maintenance of storm & sanitary lift station pumps which are currently pulled and reset by an outside contractor at a cost up to $5,000/each. Each of the fifty (50) lift station pumps should be pulled annually for inspection, but due to the cost, are currently only being pulled on an as needed basis. Multi-funded in the amount of $251k funded from
$188k WRF (431) and $63k Storm Sewer (481)
Budget Year / Unit / Year / Age / Miles
2024-25 / 318218 / 2013 / 11 / 105,078 Rick Paredez PW0046 $$ N/A 188,000 34 Replace (3) Portable Pump Trailers: These pump trailers are utilized citywide during severe storm events to prevent sewer overflows and localized flooding. The current pumps no longer meet CA Air Resources Board (CARB)
compliance standards and need to be replaced. Multifunded total of $147k funded from $111k WRF (431) and $36k Storm Sewer (481).

Budget Year / Unit / Age
2024-25 / TP-61 / 17
2024-25 / TP-62 / 17
2024-25 / TP-64 / 17 Rick Paredez PW0045 - - N/A 110,400 2024/25 - 2029/30 Capital Improvement Program
Wastewater - 431 (4330) - Continued
33

Page 19 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
35 New 12-Yard Dump Truck: Current vehicle is a 2000
Sterling 10 yard dump truck "ghost vheicle" which is used to pull a large equipment transport trailer, as well as haul large debris from the sanitary lift stations, ponding basins & creeks to the landfill. This vehicle is no longer CARB
compliant, and as a ghost vehicle, cannot be replaced. The CA Air Resources Board (CARB)regulations require
progress toward compliant equipment with a deadline of
2045. Multi-funded in the amount of $305k funded from
$229k WRF (431) and $76k Storm Sewer (481). Rick Paredez PW0055 $$ N/A 251,800 36 Replace 1-ton 4x4 Pickup with similar. Proposed for early replacement due to non-compliance with CA Air Resources Board CARB). Vehicle will reach miles for replacement, but will be 2 years short on life. Multi-funded in the amount of $91k funded from $46k WRF (431) and $45k Storm Sewer
(481).

Budget Year / Unit / Year / Age / Miles
2025-26 / 318223 / 2016 / 10 / 123,404 Rick Paredez PW0051 - - N/A 75,100 37 Replace Vac-Con combination vacuum and sewer jetter
used to clean sanitary sewer and storm mains with similar.

Replacement 1 year early is requested due to noncompliance with CA Air Resources Board (CARB) regulations. Multi-funded in the amount of $872k funded from $654k WRF (431) and $218k Storm Sewer (481).

Budget Year / Unit / Year
2026-27 / 318921 / 2013 Rick Paredez PW0047 - - N/A 693,200 38 Replace 1-ton 4x4 Pickup with similar Multi-funded in the amount of $91k funded from $46k WRF (431) and $45k
Storm Sewer (481).

Budget Year / Unit / Year / Age
2026-27 / 318219 / 2013 / 13 Rick Paredez PW0048 - - N/A 75,100 39 Replace 1-ton 4x4 Pickup with similar. Multi-funded in the amount of $91k funded from $46k WRF (431) and $45k
Storm Sewer (481).

Budget Year / Unit / Year / Age
2026-27 / 318221 / 2015 / 11 Rick Paredez PW0049 - - N/A 75,100 40 Replace John Deere 624 K Loader: This unit will be 15 years old and Air Board requires replacement.

Budget Year / Unit / Year / Age
2027-28 / 238920 / 2012 / 15 Ben Litwack PW0021 - - N/A 419,700 Wastewater - 431 (4330) - Continued
2024/25 - 2029/30 Capital Improvement Program
34

Page 20 of 28 ends

Budget Year / Unit / Year / Age
2027-28 / 238921 / 2012 / 15 Ben Litwack PW0020 - - N/A 323,700 42 Replace Vac-Con combination vacuum and sewer jetter
used to clean sanitary sewer and storm mains with similar.

Replacement 1 year early is requested due to noncompliance with CA Air Resources Board (CARB) regulations. Multi-funded in the amount of $872k funded from $654k WRF (431) and $218k Storm Sewer (481).

Budget Year / Unit / Year
2028-29 / 318922 / 2014 Rick Paredez PW0052 - - N/A 732,500 43 Replace 1-ton 4x4 Pickup with similar. Multi-funded in the amount of $91k funded from $46k WRF (431) and $45k
Storm Sewer (481).

Budget Year / Unit / Year / Age
2028-29 / 318224 / 2017 / 12 Rick Paredez PW0054 - - N/A 81,900 44 Replace Vac-Con combination vacuum and sewer jetter
used to clean sanitary sewer and storm mains with similar.

Replacement 1 year early is requested due to noncompliance with CA Air Resources Board (CARB) regulations. Multi-funded in the amount of $872k funded from $654k WRF (431) and $218k Storm Sewer (481).

Budget Year / Unit / Year
2029-30 / 318924 / 2016 Rick Paredez PW0053 - - N/A 752,100 45 Replace 1-ton 4x4 Pickup with similar. Multi-funded in the amount of $91k funded from $46k WRF (431) and $45k
Storm Sewer (481).

Budget Year / Unit / Year / Age
2029-30 / 318220 / 2015 / 14 Rick Paredez PW0050 - - N/A 85,300 4,426,700 4,591,700 10,580,700 9,269,100 4,603,900 2,975,300 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description. $ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description $$ Annual Maintenance costs is $5,000 to $25,000
Wastewater - 431 (4330) - Continued
2024/25 - 2029/30 Capital Improvement Program
35

Page 21 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 25,958,800 21,216,500 19,466,100 16,421,400 14,915,600 15,262,100 Depreciation Set Aside for Capital 1,589,200 1,589,200 1,621,000 1,653,400 1,686,500 1,720,200 Cal Recycle State Grant 237,500
Capital Improvements (6,569,000) (3,339,600) (4,665,700) (3,159,200) (1,340,000) (1,891,800) Total Resources Available for Future Projects 21,216,500 19,466,100 16,421,400 14,915,600 15,262,100 15,090,500 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Solid Waste Capital Projects for improvement of the Corporation Yard:
1 Corporation Yard Facility Assessment & Master Plan:

Assess needs and conditions of various City Departments whose operations and administrative staff utilize the Corp Yard. Includes review of space needs for offices,
operations, vehicle, equipment, and future infrastructure for charging/fueling zero emission vehicles. The City has
identified various projects to accomodate growth and
improved efficiency. The Master Plan will establish the future configuration for the Corp Yard property and the best path for implementation of interrelated projects. Multi-funded project total of $150k from $65k General Fund (001), $3k WRF (431), $76k Solid Waste (441), $3k Bldg Safety (401) and $3k Storm Sewer (481). Nick Bartsch PW0058 - - B2 76,500 2 Corp Yard New Site Development: Improve property
acquired from SCE at NW corner of the CY. Includes
grading, NPDES permit requirements, paving, striping,
utilities and lighting. Requires demolition of existing Streets Building and relocation of utilities, removing the building and foundation, soil import, grading, and compaction. Also includes installation of improvements to existing storm drainage system to provide grease & sediment treatment.

Provides compliance with CA's requirement to control site storm drainage and improves mobility of vehicular and
pedestrian traffic. Multi-funded total of $4.8m from $1.67M CY Impact Fee (103) and $3.13m Solid Waste (441). Nick Bartsch PW0057 $ B2 3,129,600 Solid Waste - 441 (4410)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: This fund is derived from refuse collection fees. Cash for capital replacements has been set aside for improvements and vehicle and equipment acquisitions related to collection and disposal of solid waste. Depreciation will continue to be used for capital replacements.

Cash Balance Summary
Additional Information: All new growth vehicles and equipment included in capital appropriations are dependant upon actual need in response to growth in Solid Waste customer accounts. These items are included in this document for planning purposes and no expenditures will be made until the need is present. All newly purchased Solid Waste Trucks will use Compressed Natural Gas (CNG). *Reserve for Capital Replacement: The Solid Waste Fund is responsible for the maintenance and replacement of over $28 million in capital assets, most of which are vehicles with limited useful lives. This fund must maintain capital reserves to ensure the timely replacement of the Solid Waste Fleet. A large number of trucks (29) manufactured in 2020 will become due for replacement in 2030/31, or soon thereafter, depending upon their mileage at that time. Replacement of these trucks will require the use of this reserve. 36

Page 22 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
3 Solid Waste Yard Bin Storage Paving: Pave an existing area used to store large roll off trash bins. Location is west of the Transit bulding. This project reduces sediment draining into the storm sewer system and provides a clean storage area for trash bins. Nick Bartsch PW0038 - - B2 38,000 496,000 Other Solid Waste Capital Projects:
4 Annual Dump On Us: Annual funding to hold six "Dump on Us" events each year. Events allow residents to haul their trash to the City Corporation Yard where the City will sort, recycle, and/or disposes of it for them at no cost to
residents. These events are highly successful and provide an opportunity for residents to dispose of their unwanted items instead of dumping illegally or storing trash on their property. The largest cost factor is personnel with about 50 employees, each working about 8 hours per event at
overtime rates. An average of about 700 vehicles are
serviced at each event. Jason Serpa CP9459 - - N/A 250,000 250,000 260,000 260,000 270,000 270,000 5 Solid Waste Rate Study: The last rate study was conducted in 2012 and is the basis for the current solid waste rate structure. This project will provide funding for a consultant to evaluate the rates to ensure compliance with current regulations and fair distribution of cost accross all user types. With the 3 can conversion completed and routine
software currently undergoing an update, staff recommends scheduling this study, after review of data to be received from the new software. Jason Serpa PW0039 - - N/A 100,000 6 Annual Right of Way Cleanup: Annual funding for scheduled and unscheduled trash collection, alley cleanups performed by contractors, and the cleanup of illegal dumping citywide.

Costs are primarily for contractor and tipping fees. City equipment and personnel may be used on occasion. Jason Serpa CP8159 - - N/A 75,000 75,000 75,000 75,000 75,000 75,000 Vehicle Replacements and Equipment Purchases:
7 Residential Side Load Truck Replacement based upon
CNG tank expiration
Budget Year / Unit / Year / Miles
2024-25 / 253592 / 2015 / 124,874
2024-25 / 253593 / 2015 /117,076
2024-25 / 253594 / 2015 / 52,732*
2024-25 / 253595 / 2015 / 99,157
2024-25 / 253596 / 2015 / 101,314
*low miles due to install of new odometer Jason Serpa PW0033 - - N/A 2,725,000 Solid Waste - 441 (4410) - Continued
2024/25 - 2029/30 Capital Improvement Program
37

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AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
8 Annual Commercial Bin Purchases: Bins are purchased to replace those that are damaged beyond repair, provide onhand bins for new accounts, and allow for citywide growth.

These bins have an expected service life of about 15 years.

There are 6,000 bins estimated to be in service, currently.

Staff will replace these 6,000 bins over the next 15 years.

Additional bins will be purchased at a rate of 2% to
replenish on-hand bins and allow for growth. This average is approx. 520 carts purchased annually. Jason Serpa EQ0013 - - N/A 520,000 525,000 525,000 530,000 540,000 550,000 9 Residential Side Load Truck (Growth): Purchase one side loader solid waste truck as needed for growth. Residential growth needs are based on additional 960 daily pickups
(3,840 per week). This growth target is achieved
aproximately every three years as the City continues to construct more single family homes. New growth vehicles are typically accompanied by the addition of Solid Waste staff and will only be purchased when new positions are approved. Jason Serpa PW0025 $$ N/A 500,000 545,000
10 Annual Residential Container Purchases: There are
currently 125,000 residential carts in service. Due to the unknown current life cycle of these carts, staff will replace them as needed, estimated at 3% per year. Additional carts will also be purchased due to growth at a rate of 2% per year. This average is approx. 6,250 carts purchased
annually. Jason Serpa EQ0012 - - N/A 300,000 305,000 310,000 315,000 320,000 325,000 11 Commercial Roll Off Truck (Growth): Purchase one roll off solid waste truck as needed for growth. Roll off growth needs are based on 40 additional accounts. This growth
target is achieved approximately every three years as the City continues to grow its roll off business. New growth vehicles are typically accompanied by the addition of Solid Waste staff and will only be purchased when new positions are approved. Jason Serpa PW0030 $$ N/A 272,500 297,000 12 Commercial Front Load Truck (Grant funded): In previous years, growth drivers were added without a growth truck, but now an additional backup is needed. Grant is not yet
approved by CalRecycle and purchase will not proceed
unless awarded. Multi-funded in the amount of $475k from $237.5 Solid Waste (441) and $237.5 Cal Recycle State
Grant. Purchase will not proceed without grant funding. Jason Serpa PW0056 $$ N/A 475,000 Solid Waste - 441 (4410) - Continued
2024/25 - 2029/30 Capital Improvement Program
38

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AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
13 New Solid Waste Loader: Purchase John Deere 524 (or
similar class) loader for Public Works Yard Solid Waste needs which include Dump On Us, movement and
relocation of debris, and general cleanups. Currently, solid waste borrows an old (2000), unused loader belonging to the Streets Department that is not CA Air Resources Board (CARB) compliant and would be decommisioned. This
purchase would allow disposal of this old equipment,
improving the City's CARB compliance and provide Solid
Waste with a dedicated loader for the duties listed above. Jason Serpa PW0032 $$ N/A 200,000 14 Annual Roll Off Box Purchases: Roll Off Boxes are
purchased to replace those that are damaged beyond
repair, provide on-hand bins for new accounts, and allow for citywide growth. These boxes have an expected service life of about 25 years. There are 270 boxes estimated to be in service, currently. The replacement schedule averages out to the purchase of approx 10-12 boxes each year. Jason Serpa EQ0165 - - N/A 125,000 128,000 130,000 130,000 135,000 135,000 15 Replace (5) Commercial Front Load Truck
Budget Year / Unit / Year / Miles
2024-25 / 255518 / 2015 / 130,386
2024-25 / 255520 / 2015 / 118,879
2025-26 / 255517 / 2015 / 121,868
2025-26 / 255519 / 2015 / 131,921
2025-26 / 255521 / 2015 / 105,838 Jason Serpa PW0035 - - N/A 950,000 1,460,700 16 Commercial Front Load Truck (Growth): Purchase one front loader solid waste truck as needed for growth. Commercial growth needs are based on an additional 105 daily pickups (525 per week). This growth target is achieved
approximately every two years as the City continues to grow commercially. New growth vehicles are typically
accompanied by the addition of Solid Waste staff and will only be purchased when new positions are approved. Jason Serpa PW0027 $$ N/A 486,900 511,200 536,800 Solid Waste - 441 (4410) - Continued
2024/25 - 2029/30 Capital Improvement Program
39

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AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
17 Replace Ford F550 Super Duty Bin Truck
Budget Year / Unit / Year / Miles
2026-27 / 255907 / 2008 / 116,960 Jason Serpa PW0037 - - N/A 109,000 18 Replace Ford F550 Super Duty Bin Truck
Budget Year / Unit / Year / Miles
2025-26 / 255906 / 2008 / 92,304 Jason Serpa PW0036 - - N/A 111,700 19 Replace F-350 Residential Delivery Truck
Budget Year / Unit / Year / Miles
2025-26 / 253906 / 2009 / 107,515 Jason Serpa PW0060 - - N/A 86,400 6,569,000 3,339,600 4,665,700 3,159,200 1,340,000 1,891,800 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description. $ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description $$ Annual Maintenance costs is $5,000 to $25,000
Solid Waste - 441 (4410) - Continued
2024/25 - 2029/30 Capital Improvement Program
40

Page 26 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 719,000 185,900 13,100 0 0 0
(LTF) Local Transportation Funds (one-quarter percent state sales tax) 40,200 27,600 29,000 30,500 Grants and Other Revenues
FTA - Federal Transit Administration Grant (5339) 350,000 SB125 Transit Program (State of California) 4,169,300
National Park Service Contract Funding 3,400,800
Other Grant Funding to be Determined 11,033,000 11,405,700 Capital Improvements (14,966,900) (15,750,600) (403,300) (27,600) (29,000) (30,500) Total Resources Available for Future Projects 185,900 10,300 0 0 0 0 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Micro Transit Pilot Program SB125: Transit will implement a micro transit project in which micro transit will be
implemented system wide. Transit will purchase 10 electric ADA accessible vans, 5 electric sedans, and the charging infrastructure for all 15 vehicles ($4,100,000.). Additionally staff has included labor and materials for the route and bus stop changes ($500,000), and on-demand software
($750,000). Operations for the first year ($4,278,262). Total $9,628,262. Ongoing operating cost to be determined.

Continued operation contingent upon grant funding.

Angelina
DeRossett AD0012 $$$ 4,169,300
Projects for Maintenace of Transit Facilities and Equipment:
2 Operations Roof & Solar Replacement: Replace Transit
Operations Facility Roof including removal and upgraded replacement of existing Solar Panels. The roof on the
operations building is leaking in multiple locations and needs to be redone. Use of a TPO (Thermoplastic
Polyolefin) product is recommended for this application and has a 20 year manufacturers no cost warranty. Project will provide additional solar output, reducing utility costs. Robert Shane AD0024 $$$$ 185,000 3 Radio/Antenna Upgrade: Update all radio communications on buses from analog to digital to improve operational
efficiency. Fleet is currently 90% analog and 10% digital.

Includes update of transmitter and antenna array for digital transmissions. Project total of $100k includes $30k prior year funding. Robert Shane EQ0162 - - 70,000
Transit Capital - 452 (4520)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: This capital fund is separate from the Transit Operating fund and includes monies from State Transportation Funds, Federal grants, and other capital grants received by the City of Visalia for transit capital projects. All revenues in this fund are to be used for transit d capital expenditures, such as buses and bus shelters. State and Federal grant funds are to be used for major projects such as the operations and maintenance facility.

Cash Balance Summary
41

Page 27 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
4 Operations Roll up door motors (12): The roll up door motors at our operations facility are old and are past their service life. Parts are no longer available for these units.

Looking to replace 6 of the oldest units in FY 24/25 and the balance in FY 26-27. Robert Shane AD0007 - - 27,000 27,000 5 Transit breezeway revamp: The breezeway covering
between transit and the clocktower is deteriorating and needs to be replaced. The existing structure is from the original construction of the building in 2004 and is severely weather beaten. The structure will be rebuilt along the same lines as the route islands to enclose and not give the
pigeons a place to live. This will keep the same asthetic as the rest of the facility. Robert Shane AD0005 - - 100,000 6 Recoat for Transit Center and Administration roofs: The roofs on the Transit Center and Administration buildings need to be recoated with elastromeric rubber coating to maintain the roof surface before cracks and leaks begin. Robert Shane AD0014 - - 30,600 7 Transit Exterior Pressure wash: Pressure wash and gutter clean of the exterior of the Transit building for proper maintenance and to extend the life of the exterior. Robert Shane AD0006 - - 25,000 26,300 27,600 29,000 30,500 8 Awning over Bus Charger and Elect. Gear: Purchase and installation of awning over electric bus battery charging stations and equipment to keep the charging stations
protected from severe weather conditions and abuse. Robert Shane AD0008 - - 20,000 9 Bus Wash Rebuild: The bus wash was refurbished in 2019, and framing was lifted to allow for taller buses to travel through. The equipment has now aged to the point that
critical parts are no longer available and it is necessary to either replace the wash or rebuild it to current 2024 specs, including updated software, and a new POS RFID system. Robert Shane AD0016 - - 350,000 Projects for Replacement of Transit Vehicles and Equipment:
10 Fixed Route Bus Replacement: Replace six (6) CNG Fixed Route buses in 24/25 and six (6) CNG Fixed Route buses in 25/26 with battery electric buses in compliance with Short Range Transit Plan (SRTP) and the Zero Emissions Bus
Rollout Plan. Funding from future grant opportunities in conjunction with SB125 funding and LTF. Purchase will
not move forward until grant funding is available.

Caleb
Bowman AD0003 - - 8,358,100 8,606,600
2024/25 - 2029/30 Capital Improvement Program
Transit Capital - 452 (4520)
42

Page 28 of 28 ends

AƩachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
11 SEKI Bus Replacement (3): Replace three (3) diesel
Sequoia Internal Shuttle buses with diesel hybrids. 100% funded from the annual National Park Service (NPS)
contract revenue and future grant opportunities. Units to be replaced to be determined. Project will not proceed
without grant funding.

Caleb
Bowman AD0010 - - 3,106,500
12 Dial-A-Ride Bus Replacement: Replace six (6) CNG Dial-ARide (DAR) buses in 24/25 and six (6) CNG DAR buses in 25/26 to be in compliance with Short Range Transit Plan (SRTP). Funding from future grant opportunities, 5339, and LTF for matching funds.

Caleb
Bowman AD0004 - - 1,595,800 1,674,200
13 Charging Stations for Fixed Route Buses: Purchase and install six (6) charging stations for electric buses to be purchased in 24/25 and another six (6) for Fixed Route
buses to be purchased in 25/26 in compliance with Short Range Transit Plan (SRTP) and the Zero Emissions Bus
Rollout Plan. Funding from future grant opportunities in conjunction with SB125 funding and LTF. Purchase will
not move forward until grant funding is available.

Caleb
Bowman AD0025 - - 1,079,100 1,124,900
14 SEKI Trailer Replacement (13): Replace 10, 2006 FEMA style trailers, 2, 2005-2006 Camping style trailers, and purchase one new trailer used for Sequoia Shuttle Driver housing. Trailer type to be determined at time of purchase.

The SEKI camping trailers provide housing for bus drivers during the SEKI season due to a housing shortage in the Sequoia National Park and are in use 5 months out of the year. Trailers are repaired annually and replaced at the end of their useful lives. 100% funded from the annual National Park Service (NPS) contract revenue. Project total of $618k includes $324k prior year funding.

Caleb
Bowman VH0266 - - 294,300
15 Bus Charger Installation: Install 1 Charger with 2
dispensers for the new battery electric bus purchase. In addition, purchase and install 2 dispensers; 1 to be
installed with this charger and 1 with the ABB charger
purchased with the last 2 New Flyer buses, to include reinstall of Proterra charger #8. Robert Shane AD0002 - - 251,100 14,966,900 15,750,600 403,300 27,600 29,000 30,500
Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Transit Capital - 452 (4520)
2024/25 - 2029/30 Capital Improvement Program
43

Page 1 of 6 ends

AƩachment B: Directory of Map Points and Maps 2/20/24
AƩachment B: Directory of Map Points and Maps 2/20/24
Map Point Project/Description Fund Fund Description
A1 Sanitary Lift Station Connectivity & Signal Interconnect 431 Wastewater B1 Recoat for Transit Center and Administration roofs 452 Transit Transit Breezeway revamp 452 Transit
Transit Exterior Pressure wash 452 Transit
Corporation Yard Facility Assessment & Master Plan 431 Wastewater Corporation Yard New Site Development 103
441
Corp Yard Impact Fee
Solid Waste
Solid Waste Yard Bin Storage Paving 441 Solid Waste
B3 Awning over Bus Charger and Electirical Gear 452 Transit Bus Charger Installation 452 Transit
Bus Wash Rebuild 452 Transit
Operations Roll up door motors 452 Transit
Operations Roof & Solar Replacement 452 Transit
231 Wastewater Trunkline
431 Wastewater
B5 Mission Linen Soil Remediation 431 Wastewater
B6 Annexed Island Sanitary Sewer Install 431 Wastewater Annual Maintenance City leased Airport Property 411 Airport Annual Maintenance City Owned/City Occupied Airport Property 411 Airport Hangar H1 Taxilane rows 3,4,7 and Hangar H2 Ro 9 (Design) 411 Airport State Route (SR) 99 Steel Casing 431 Wastewater
Taxilane/way A & B and Hangar H3 Row 10 (Construction) 411 Airport Taxilane/way A & B and Hangar H3 Row 10 (Design) 411 Airport Taxiway/Hangerlane Reconstruction 411 Airport
C2 Update Visalia Animal Care Center Parking Lot Lighting 406 Animal Services Directory of Map Points
C1
B4 Virmargo Right of Way and Utility Installation
B2
44

Page 2 of 6 ends

AƩachment B: Directory of Map Points and Maps 2/20/24

Map Point Project/Description Fund Fund Description
Annual Activated Sludge Overhaul 431 Wastewater
Annual Digester Gas Cleaning 431 Wastewater
Annual Influent Pump Rebuild 431 Wastewater
Annual Primary Clarifier Overhaul 431 Wastewater
Annual Rebuild Sludge Solids Grinders 431 Wastewater
Annual UV Disinfection Process Maintenance 431 Wastewater Cummins Engine Rebuild 431 Wastewater
Extend Depth of Fresh Water Well #1 431 Wastewater
Headworks Bio-Filter Media Replacement 431 Wastewater
Headworks Influent Gates 431 Wastewater
Membrane Replacement 431 Wastewater
Replace Digester #5 & #7 Recirculation Pumps 431 Wastewater Shirk Street Widening - Walnut to Noble 231 Wastewater Trunkline Shirk St. Sanitary Sewer Trunkline 231 Wastewater Trunkline C5 Walnut Ave Communications Connectivity 431 Wastewater D1 Visalia Parkway Sanitary Sewer Trunkline 231 Wastewater Trunkline C4
C3
Directory of Map Points - Continued
45 Page
3 of 6
AƩachment B: Directory of Map Points and Maps 2/20/24
46 Page
4 of 6
AƩachment B: Directory of Map Points and Maps 2/20/24
47 Page
5 of 6
AƩachment B: Directory of Map Points and Maps 2/20/24
48 Page
6 of 6
AƩachment B: Directory of Map Points and Maps 2/20/24
49 City of Visalia
Capital Budget 2024-2030
50 Budget Process
• Kicked Off October 2023
• Separated by Capital and Operating
• Capital Budget reviewed in portions at
5 meetings February to April
• Operating Budget Workshops in May
• Changes will be made as directed, and a
final draft prepared
• Capital and Operating final draft
review and adoption in June
51 Proposed CIP Adoption Process
•No Action required tonight
• Review at (5) February-April meetings
• Staff Available for questions
• Bring back if necessary
• Final Adoption of All Funds in June
52 Budget Structure
• Cash Balance Summary
• Project Descriptions
• Map References
• 6 Year Plan
• 2-year Proposed Budget
• 4-year Planning Purposes
2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 430,500 327,000 191,900 286,700 323,900 368,600 Operating Revenues 2,650,900 2,703,800 2,757,900 2,813,100 2,869,400 2,926,800 Grant Revenues
Federal Aviation Administration (FAA)-Airport Improvement Program (AIP) 409,500 3,706,200 112,000 916,000 Caltrans Department of Aeronautics (DOA) 20,400 185,300 5,000 45,000 Operating Expenditures (2,479,300) (2,537,400) (2,588,100) (2,639,900) (2,692,700) (2,746,600) Capital Improvements (705,000) (4,193,000) (75,000) (253,000) (1,093,000) (75,000) Total Resources Available for Future Projects 327,000 191,900 286,700 323,900 368,600 473,800 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Taxilane/way A & B and Hangar H3 Row 10 (Design):

Cash Balance Summary
Additional Information: All proposed Airport capital projects over $25k in this 6-year plan are 90% funded with grants from the Federal Aviation Administration Airport Improvement Program (FAA-AIP). The 10% match required by FAA grant funding is to be paid with a combination of Caltrans Airport Improvement Program Matching Grant (AIP) revenues and airport user fees, such as hangar rentals and fuel sales. The projects proposed are based upon estimates of FAA grant funding for planning purposes and will only proceed if FAA funding is approved for each specific project. 53 Funds for review tonight
Fund Name Fund #
Proposed
2024-25
Proposed
2025-26
Corporation Yard Impact Fee 103 - -
Wastewater Trunkline 231 291,600 3,685,400
Building Safety 401 692,400 -
Animal Services 406 221,100 25,000
Airport 411 705,000 4,193,000
Wastewater 431 4,426,700 4,591,700
Solid Waste 441 6,569,000 3,339,600
Transit Capital 452 14,966,900 15,750,600
Total Projects $ 27,872,700 $ 31,585,300
54 # Project Description
Proposed
2024-25
Proposed
2025-26
1 Virmargo Right of Way & Utility Installation $ 117,600 $ 755,400 2 Reimburse Developers for Sanitary Sewer 110,000 110,000 3 Shirk Street Widening - Walnut to Noble 44,000
4 Sewer Line Preliminary Engineering 20,000 20,000
5 Shirk St. Sanitary Sewer Trunkline Walnut to Noble
(Project total of $6.1m includes prior and future funds) 2,800,000 Total Expenses $ 291,600 $ 3,685,400
Wastewater Trunk Line Construction Fund - 231 (2490)
55 # Project Description
Proposed
2024-25
Proposed
2025-26
1 Accela (Permits) Software Migration to the Cloud $ 660,000 2 Replace 4-Door Sedan with similar
Unit #172229, 17 years old, 120,788 miles 29,400
3 Corporation Yard Facility Assessment & Master Plan 3,000 Total Expenses $ 692,400 $ -
Building Safety - 401 (4010)
56 # Project Description
Proposed
2024-25
Proposed
2025-26
1 Walnut Avenue Communications Connectivity 175,000
2 Replace one (1) existing animal control vehicle
Unit #151004, 10 years old, 172,307 miles
($102k total includes $71k prior year funding) 31,100
3 Update VACC Parking Lot Lighting 15,000
4 Crematorium Software Update 25,000
Total Expenses $ 221,100 $ 25,000
ANIMAL SERVICES - 406 (4060)
57 # Project Description
Proposed
2024-25
Proposed
2025-26
1* Taxilane/way A & B and Hangar H3 Row 10 (Design) $ 455,000 2 Walnut Ave Communications Connectivity 175,000
3 Annual Maintenance City Owned/City Occupied Airport
Property 50,000 $ 50,000
4 Annual Maintenance of City leased Airport property 25,000 25,000 5* Taxilane/way A & B and Hangar H3 Row 10 (Construct) 4,118,000 Total Expenses $ 705,000 $ 4,193,000
* Projects contingent upon award of 90% Federal Aviation Administration Airport (FAA) funding.

AIRPORT - 411 (4040)
58 # Project Description
Proposed
2024-25
Proposed
2025-26
1 Mission Linen Soil Remediation $ 835,800 $ 520,400
2 Walnut Ave Communications Connectivity
(Fund total of $530k includes $180k prior funding) 350,000 3 Wastewater Rate Study 150,000
4 Corporation Yard Facility Assessment & Master Plan 3,000 Projects for Construction and Maintenance of Sewer Lines throughout the City:
6 Annual Replace and Relocate Sanitary Sewer Mains 1,000,000 1,000,000 7 Annual Sanitary Pump Replacement 200,000 200,000
8 Sanitary Lift Station Connectivity &
Signal Interconnect 190,000 240,000
9 Virmargo Right of Way & Utility Installation 117,600 755,400 10 Annual Sanitary Lift Station Repair 100,000 100,000
11 Annual Sewer Lateral Connections, Replacements,
and, Installations 50,000 50,000
12 Annual Sanitary Sewer Maintenance Access Point
Repairs $ 25,000 $ 25,000
WASTEWATER FUND - 431 (4330)
59 # Project Description
Proposed
2024-25
Proposed
2025-26
Projects for Routine Maintenance and Parts to keep the WRF operating efficiently:
15 Annual Digester Gas Cleaning $ 265,000 $ 265,000
16 Annual Activated Sludge Overhaul 200,000 200,000
17 Annual Influent Pump Rebuild 130,900 130,900
18 Annual UV Disinfection Process Maintenance 120,000 120,000 19 MBR (Membrane Bioreactor) Breaker Spare 100,000
20 Extend Depth of Fresh Water Well #1 130,000
21 Headworks Bio-Filter Media Replacement 60,000
22 Annual Primary Clarifier Overhaul 25,000 25,000
23 Annual Rebuild Sludge Solids Grinders 22,000 22,000
24 Interstage Pump/Motor Rebuild 20,000 20,000
25 RAS Pump/Motor Rebuild $ 20,000 $ 20,000
WASTEWATER FUND - 431 (4330) - Continued
60 # Project Description
Proposed
2024-25
Proposed
2025-26
Projects for Routine Maintenance and Parts to keep the WRF operating efficiently: (Continued) 26 Replace Digester #6 Recirculation Pump $ 14,000
27 Membrane Replacement $ 750,000
28 Cummins Engine Rebuild 80,000
29 Aerzen Blower Shelf Spare 40,000
30 Replace Digester #5 & #7 Recirculation Pumps 28,000
Projects for Vehicle and Equipment replacements or additions:
33 Upgrade 1-ton 4x4 Pickup to 1-3/4 ton Utility Bed
Unit #318218, 11 years old, 105,078 miles 188,000
34 Replace (3) Portable Pump Trailers
Unit #'s TP-61, TP-62, and TP-64; all 17 years old 110,400 Total Expenses $ 4,426,700 $ 4,591,700
WASTEWATER FUND - 431 (4330) - Continued
61 # Project Description
Proposed
2024-25
Proposed
2025-26
Solid Waste Capital Projects for improvement of the Corporation Yard:
1 Corporation Yard Facility Assessment & Master Plan $ 76,500 Other Solid Waste Capital Projects:
4 Annual Dump On Us $ 250,000 250,000
5 Solid Waste Rate Study 100,000
6 Annual Right of Way Cleanup 75,000 $ 75,000
SOLID WASTE FUND - 441 (4410)
62 # Project Description
Proposed
2024-25
Proposed
2025-26
Vehicle Replacements and Equipment Purchases
7 Residential Side Load Truck Replacement
10 years old, 110,600 average miles $ 2,725,000
8 Annual Commercial Bin Purchases 520,000 525,000
9 Residential Side Load Truck (Growth) 500,000
10 Annual Residential Container Purchases 300,000 305,000 11 Commercial Roll Off Truck (Growth) 272,500
12 Commercial Front Load Truck (Grant funded) 475,000
13 New Solid Waste Loader 200,000
14 Annual Roll Off Box Purchases 125,000 128,000
15 Replace (5) Commercial Front Load Truck
10 years old; 121,800 average miles $ 950,000 $ 1,460,700 16 Commercial Front Load Truck (Growth) 486,900
17 Replace Ford F550 Super Duty Bin Truck
Unit #255907; 16 years old; 116,960 miles $ 109,000
Total Expenses $ 6,569,000 $ 3,339,600
SOLID WASTE FUND - 441 (4410) - Continued
63 # Project Description
Proposed
2024-25
Proposed
2025-26
1 Micro Transit Pilot Program SB125 $ 4,169,300.00
2 Operations Roof & Solar Replacement $ 185,000
3 Radio/Antenna Upgrade
(Project total of $100k includes $30k prior funding) 70,000 4 Operations Roll up door motors (12) $ 27,000
5 Transit breezeway revamp 100,000
6 Recoat for Transit Center and Administration roofs 30,600 7 Transit Exterior Pressure wash 25,000
8 Awning over Bus Charger and Electrical Gear $ 20,000
TRANSIT - 452 (4520)
Projects for Maintenance of Transit Facilities and Equipment:
64 # Project Description
Proposed
2024-25
Proposed
2025-26
10 Fixed Route Bus Replacement (6)
Units for Replacement TBD $ 8,358,100 $ 8,606,600
11*
SEKI Bus Replacement (3)
Units for Replacement TBD 3,106,500
12 Dial-A-Ride Bus Replacement (6)
Units for Replacement TBD 1,595,800 1,674,200
13 Charging Stations for Fixed Route Buses (6) 1,079,100 1,124,900 14*
SEKI Trailer Replacement (13); Average age 18 years
Project total of $618k includes $324k prior year funds 294,300 15 Bus Charger Installation
(1 Charger with 2 dispensers) 251,100
Total Expenses $ 14,966,900 $ 15,750,600
* Projects 100% funded with National Park Service Contract Revenues.

Projects for Replacement of Transit Vehicles:

TRANSIT - 452 (4520) - Continued
65 Next meeting
Staff will return
with the next
portion of Capital
for review on
March 4th
66 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 23-0365 Agenda Date: 2/20/2024 Agenda #: 3.

Agenda Item Wording:

Overview of Visalia Animal Services and the Municipal Code Title 6 changes - Review of proposed changes to the Municipal Code relating to the regulation of animals, consider potential updates, and direct staff to return with a proposed ordinance to enact such updates, and direction to explore options for feral cats.

Deadline for Action: 2/20/2024
Submitting Department: Community Services
Contact Name and Phone Number:

Candace Harrington, Animal Services Manager 713-4682
Department Recommendation:

That Council receive this overview of Visalia Animal Services and the Municipal Code Title 6 concerning the regulation of animals, consider potential updates, and direct staff to return with a proposed ordinance to enact such updates, as well as direction to pursue options for feral cats in the community.

Background Discussion:

City staff has continued to review the City’s ordinance relating to animals and have identified several new revisions based on evolving conditions, demands, and state law modifications. City staff are also proposing a revision to the process for animal intake and are asking for authorization to explore feral cat colony management policies.

Proposed Code Changes:

City staff is seeking input from City Council on whether to move forward with a proposal to modify the current ordinance.

A summary of these changes is described as follows:
· Current code refers to the person in charge of the animal shelter as “Poundmaster” which is an older term and does not reflect the current practice of Animals Services to have one person managing the entire Animal Services department, including the shelter. Staff recommends changing the reference throughout Title 6 to “Manager” as a more appropriate and modern term in reference to the management of animal control operations and the animal care facility. · Current ordinance states that animals owner surrendered can be euthanized at any time.

Updated state law says they must be held for a specific stray hold period before being released to euthanasia. City staff recommend changing the ordinance to reflect state law requirements.
· The current intake ordinance directs the City to accept all cats. Currently best practice is to Visalia City Council Page 1 of 4 Printed on 4/26/2024
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only accept injured, sick or cats for the Trap Neuter and Release Program. The City does not currently accept healthy cats and are looking to change the ordinance to reflect current policy practices. This change will be brought back in conjunction with the ordinance changes related to feral/community cat ordinance changes after further analysis and discussion.

Feral Cats:

Stray animals, particularly feral/community cats continue to be an issue within the City. Although the Trap Neuter and Release Program has been able to reduce the number of stray animals in some locations, there are many areas within the City that have large numbers of such cats and the success of the TNR Program depends on participation. Feral/community cat problems are often connected with or exacerbated by persons leaving food for animals that they otherwise do not intend to care for or claim ownership of. When there are unaltered cats in a location with a food supply the cat population will grow quickly. Staff is recommending that the Council provide direction to solicit public input and research options for ordinance changes to assist with feral cats in the community.

Visalia Municipal Code Title 6 contains rules for the regulation of animals within the City of Visalia.

Title 6 contains seven different chapters with a wide range of regulations for animals within the City of Visalia.

Chapter 6.04 contains general provisions for the administration and enforcement of animal regulations and the operation of the animal shelter.

Chapter 6.08 states the general rules regarding animal care and list several types of items that are prohibited, such as unrestrained dogs, regulations of bees, rules governing the disposal of deceased animals, and protections for police canines.

Chapter 6.12 lists additional rules more specific to dogs and cats within the City of Visalia. This chapter includes the rule limiting the total number of cats and dogs to four that can be owned by residents without a kennel permit. Rules for the prohibition of excessive noise, licensing requirements for dogs and cats, vaccination requirements, and rules that require animals released from the shelter to be licensed, microchipped, and spayed/neutered.

Chapter 6.16 contains the rules for dealing with animals that could be considered dangerous or vicious. This includes the rules that govern the process for animal control staff to decide that an animal is considered dangerous/vicious and the process for an appeal of that determination.

Chapter 6.20 describes the rules used by the City for dealing with animals that have or are suspected of having rabies.

Chapter 6.24 contains rules to govern the impoundment of animals by the City. This includes rules for impoundment of animals suspected of having rabies along with rules for the impoundment of dogs found with or without tags/license, and dogs that are impounded for biting or attacking animals. The rules also describe how impounded animals can be redeemed by owners, allow for the City to charge for the costs incurred by the City, and general rules for the care and delivery of animals that have been impounded.

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Chapter 6.28 state rules for the regulation of commercial animal businesses, kennel permits, and breeder permits.

The Visalia Municipal Code encompasses rules and regulations and provides insight and guidance to both staff and public on how animals in Visalia are to be cared for, protected, and managed. Having an updated code is important for continuing to support and educate the public on best practices and solutions to animal concerns. Feral/community cats are a continued concern with our residents and best practices and solutions need to be further investigated to help resolve problems seen in the community.

Visalia Animal Services is going into its eighth year as a City-run operation, previously the City contracted for animal control services. In 2019, Title 6 was revised to reflect the change in animal control operations from contractors to City employees. In addition, several updates were made to reduce the number of stray animals in the community. Those changes included codifying the Trap, Neuter, and Release Program so feral/community cats can be caught then released after being neutered/spayed as a means to control feral/community cat populations. In addition, the ordinance was modified to phase out the issuance of new kennel permits to increase enforcement of rules prohibiting unlicensed animal breeders within the City. The ordinance was also modified to strictly require all animals that are redeemed or adopted from the animal shelter to be spayed/neutered and microchipped.

Fiscal Impact:

The ordinances are being updated to reflect current practices and are unlikely to impact expenses that are not already budgeted.

Prior Council Action: August 5, 2019 Approved first reading of Ordinance 2019-09, an ordinance revising and amending Title 6 of the Visalia Municipal Code. On August 19, 2019 a Second Reading and Adoption of Ordinance 2019-09 was approved.

Other: none
Alternatives: Direct staff to make no additional modifications to the ordinances.

Recommended Motion (and Alternative Motions if expected):

That Council receive this overview of Title 6 of the Visalia Municipal Code concerning the regulation of animals and direct staff to bring back the appropriate changes, and to direct staff to evaluate the Public Nuisance ordinance in regard to feral cat colonies, seek community input and return to City Council with proposed ordinance modifications.

Environmental Assessment Status: N/A
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File #: 23-0365 Agenda Date: 2/20/2024 Agenda #: 3.

CEQA Review: This report does not involve approval of an action that has the potential to either cause a direct physical change in the environment or cause a reasonably foreseeable indirect physical change in the environment.

Attachments:

Animal Services Ordinance Presentation
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AnimalServices
FEBRUARY 2024
71 Animal Services Background
Animal Services Data
Revise Ordinance Changes

OVERVIEW
72 2016 2017 & 2018
New Shelter was built Entered Animal Service
Contracts with Exeter
Farmersville and Dinuba
AnimalServicesBackground
Last Ordinance review
and the start of the
Trap Neuter and
Release Program
Ordinance is
outdated in both
laws and current
shelter practices
2019 PRESENT
73 Year 2023 Animal
Numbers
2022 Animal
Numbers
2021 Animal
Numbers
Intake Total 3741 3378 3365
Adoption Total 158 75 16
Rescue Placement 1048 1168 1146
Reclaims 279 243 231
Other outcomes 2,256 1892 1972

ANIMAL SERVICES DATA
(Numbers include animals from other communities, deceased animals picked up, owner surrenders, trap neuter and release cats and euthanized animals) 74 FY 2023 BREAKDOWN
Livestock and other animals : 169
Total intake for FY 23: 3741
75 INTAKE DATA FROM CONTRACTED
CITIES
• TOTAL INTAKE FOR FY 2023:
3572
76 Revise Ordinances to Meet New State Law
Update Language
Assess Options for Cats in the Public Nuisance
Ordinance/ Receive Community Input

ORDINANCE CHANGES
77 Owner Surrendered pets are required
to serve a hold period before
euthanized per State Law.

Current ordinance allows for
euthanasia immediately upon intake.

UPDATE TO MEET CURRENT

STATE LAW REQUIREMENTS
78 UPDATING LANGUAGE
Code refers to “Poundmaster”
which is an older term.

Modern term would be
“Manager”.
79 Visalia Animal Control will pick up sick, injured or cats that are too young to survive without
assistance.

Currently not intaking healthy cats
Request approval to modify ordinance to reflect
operational practices.

INTAKE RULES FOR CATS
80 COMMUNITY CATS
• This feeds not just cats
• Attracts pests
• Leaves a mess
• Allowed to free-roam
• Not all outdoor cats are
feral
• Many homes own cats that
they found or adopted
81 Grant for additonal
175 TNR surgeries
2023
1253 Cats went
through the
program
2020
City Formalized the
TNR program and
made it available
to residents
2019

TRAP NEUTER AND RELEASE PROGRAM
A brief history
Year Trap Neuter &
Release Surgeries
2023 FY 360
2022 FY 437
2021 FY 480
82 Dive into public nuisance ordiance
to assess options and seek
community input on how to
manage feral /community cats
83 Staff is seeking approval to
prepare a draft revision to the
ordinance based on this
presentation and staff report.
84 Candace Harrington
[email protected]
559-713-4682
Questions?
85 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0025 Agenda Date: 2/20/2024 Agenda #: 4.

Agenda Item Wording:

Water Reclamation Facility (WRF) - Condition Assessment and Facility Plan Update - Receive a report and update presentation on the Condition Assessment, Facility Plan and Master Plan Update for the Water Reclamation Facility.

Deadline for Action: 2/20/2024
Submitting Department: Public Works
Contact Name and Phone Number: Nick Bartsch, Public Works Director, [email protected] <mailto:[email protected]>, 713-4052
Department Recommendation:

Staff recommends that Council receive a report and update presentation on the Condition Assessment, Facility Plan and Master Plan Update for the Water Reclamation Facility (WRF).

Background Discussion:

In 2018, the City completed a $150 million upgrade to the City’s Water Reclamation Facility (WRF).

This project made various improvements throughout the plant utilizing a tertiary treatment process, thus creating the ability to produce California Title 22 compliant recycled water using membrane bioreactor (MBR) treatment, and ultraviolet (UV) disinfection technologies. This upgrade was necessary as a result of the Central Valley Water Board’s adoption of the National Pollutant Discharge Elimination System (NPDES) permit (NPDES No. CA0079189) under Waste Discharge Requirements (WDR) Order R5-2014-0076, which increased regulation on processed wastewater discharge into Mill Creek in 2014. Therefore, these improvements to the facility allowed for treatment and disinfection for up to 22.0 million gallons of wastewater per day (mgd) and the rerouting of the plant’s effluent to alternative destinations and uses. The treatment processes remove greater than 99% of traditional pollutants and allows the permitted ability to provide disinfected tertiary effluent to not only the City’s basins, but also to Tulare Irrigation District canals, the Visalia Municipal Airport, Plaza Park, the golf course and nearby farmland.

However, the significant upgrades completed in 2018 made major changes to the treatment processes and increased Plant-wide efficiencies, focused on certain components and processes within the Plant, but did not increase the overall design capacity of the entire facility. When the last Facility Master Plan was updated in 2008, the design capacity was 22 mgd. Since that time, upgrades and changes to individual components have made expansion provisions to bring most systems up to the 22 mgd, but have not increased it. Based on projected growth, the current 2008 Master Plan calls for capacity increasing improvements to be completed by 2030, thus expanding the Plant capacity to 26 mgd. To date, those proposed improvements have not yet been completed.

Additionally, since the last major upgrade project in 2018, influent industrial flow loadings for biochemical oxygen demand (BOD) and total suspended solids (TSS) have increased drastically over Visalia City Council Page 1 of 4 Printed on 4/26/2024
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File #: 24-0025 Agenda Date: 2/20/2024 Agenda #: 4.
the past few years. This coupled with successful water conservation efforts throughout the City, while beneficial from a water usage standpoint, have changed and impacted the consistency of flows entering the plant. These changes have skewed the overall perception of available capacity of the Plant. While the rated capacity of the facility is 22 mgd (but would require additional upgrades to meet), and current annual average flows are 12.6 mgd, higher loadings cause strains and upsets on the solids handling system including the thickening, digestion, and dewatering processes. These changes have affected the operations of the facility and its overall available capacity.

While the WRF discharge continues to meet effluent limitations, it was prudent for the City to evaluate the long-term impacts of the changes on the plant and its ability to maintain discharge requirements, continue efficient operations, and accommodate future growth. Due to the deteriorating condition of some process areas, the increased loading at the WRF, along with several other operational and maintenance issues, Staff identified the need for an overall facility assessment and the development of a Facility Plan to evaluate the current flows, loads, and facility conditions.

On April 3, 2023, Council approved a contract with Carollo to perform a Condition Assessment, Facility Plan and Master Plan update. The Facility Plan provides a 6-year strategy for near-term improvements, and the Master Plan Update will include a 20-year roadmap to plan for build-out growth conditions and long-term improvements. This process will help evaluate the current planned Capital Improvement Projects Program, prioritize improvements, and address any needs for future expansion.

Since that time, Carollo has completed the Condition Assessment and Facility Plan. Their detailed findings and recommendations are included in the attached report, which includes a comprehensive summary. However, to summarize, Carollo found the majority of the facility to be “generally in good to acceptable condition.” But, using their process model to analyze the flows and loadings throughout the Plant, Carollo found it to be effectively functioning at a significantly lower capacity than currently designed. Whereas the limiting factors in the Plant were designed to accommodate 18 mgd (as currently configured), given the current make-up of the wastewater entering the facility, the results showed the Plant’s current total capacity is effectively 13.9 mgd. For context, the Plant experiences average annual flows of 12.6 mgd. The report also identifies deficiencies in “firm capacity,” defined as “the capacity with the largest unit out of service,” or effectively the necessary redundancy required of each treatment process to account for equipment failures, breakdowns, or required service. While the facility is able to accommodate existing and immediately projected growth volumes, improvements are necessary to address projected growth, meet ongoing regulatory requirements, and provide for necessary operational reliability and redundancy. With this information, Carollo identified several near-term projects needed to meet and improve existing operational compliance, while maintaining the ability to accommodate ongoing increased demand.

The report includes estimated costs and a proposed timeline for these near-term improvement projects, totaling an estimated $50 million. Of which, around $6 million of these projects are recommended to be completed over the next 24 months.

The immediate near-term projects consist of:
24 months:
- Thickened waste activated sludge (TWAS) pump replacements to increase the amount of sludge being sent to the Plant’s digesters, thus increasing the overall digestion capacity, currently limited by the hydraulic retention time.

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- A dewatering capacity expansion will add a third screw press to account for the increased loadings, and provide for critical redundancy to improve operations and the reliability of the of the solids handling process.
6-Years:
- The anaerobic digestion capacity expansion will construct an additional digester, sized to match the largest existing digester, allowing for it to be taken out of service for maintenance or repairs, while maintaining efficiency and compliance.
- The ultraviolet (UV) disinfection system capacity expansion will install an estimated four additional UV modules to accommodate projected 2030 peak wet weather flows (PWWF), while maintaining regulatory effluent compliance.

Carollo continues to make progress on the Master Plan Update, incorporating information recently received from the Goshen Community Services District to address their long-range growth projections in conjunction with a mutually agreed upon contract amendment. The Master Plan update is expected to be completed in the Spring of 2024 and will be brought back to the City Council for review once completed.

Fiscal Impact:

The report identified a list of the necessary near-term projects to be completed within the next 6 years. It also included a proposed timeline and the estimated costs of each project. These cost estimates total approximately $50 million, of which, around $6 million of these projects are recommended to be completed over the next 24 months. Currently, the Wastewater fund has sufficient funding to address the immediate projects over the next 24 months. Staff will be exploring additional funding opportunities to complete the remaining projects identified in the report.

Ultimately, once the Master Plan has been completed, a rate study has been proposed to evaluate current rates and fees to determine if additional adjustments are necessary to cover the ongoing costs of operations and any necessary capital improvements.

Prior Council Action:

April 3, 2023: Council approved a contract with Carollo to perform a Condition Assessment, Facility Plan, and Master Plan Update for the WRF.

December 18, 2023: Council approved Contract with Carollo for engineering services related to the identified near-term projects.

December 18, 2023: Council approved a request from the Goshen Community Services District to increase sewer discharge capacity.

Alternatives: None
Recommended Motion (and Alternative Motions if expected):

No motion required.

Environmental Assessment Status: N/A
CEQA Review: N/A
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File #: 24-0025 Agenda Date: 2/20/2024 Agenda #: 4.

Attachments:

WRF - Facility Plan - Final Report
WRF - Facility Plan Update - Carollo Presentation 2_20_2024 Visalia City Council Page 4 of 4 Printed on 4/26/2024
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Water Reclamation Facility - Facility Plan
Executive Summary
FINAL / February 2024
90 1401 FULTON STREET, SUITE 802 ▪ FRESNO, CALIFORNIA 93721 ▪ P 559-436-6616 Water Reclamation Facility - Facility Plan
Executive Summary
FINAL / February 2024
This document is released for the purpose of information exchange review and planning only under the authority of Kyle T. Leonard, February 2024, CA PE 86011. 91 EXECUTIVE SUMMARY
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WATER RECLAMATION FACILITY - FACILITY PLAN i
Contents
EXECUTIVE SUMMARY ES-1
ES.1 Introduction ES-1
ES.2 Background and Purpose ES-1
ES.3 Technical Memorandum 1 – Near-Term Process Performance Evaluation ES-1 ES.4 Technical Memorandum 2 – Condition Assessment ES-2 ES.4.1 Preliminary Treatment ES-2
ES.4.2 Primary Treatment ES-2
ES.4.3 Secondary Treatment ES-3
ES.4.4 Tertiary Treatment ES-3
ES.4.5 Solids Handling ES-3
ES.5 Technical Memorandum 3 – Environmental Opportunities ES-3 ES.5.1 Class A Biosolids Opportunities ES-3
ES.5.2 Energy Opportunities ES-4
ES.6 Technical Memorandum 4 – Near-Term Project Descriptions ES-5 ES.6.1 Thickened Waste Activated Sludge Pump Replacements ES-5 ES.6.2 Dewatering Capacity Expansion ES-5
ES.6.3 Anaerobic Digestion Capacity Expansion ES-5
ES.6.4 Ultraviolet (UV) Disinfection System Capacity Expansion ES-6 ES.7 Technical Memorandum 5 – Near-Term Capital Improvement Program ES-6 ES.7.1 Cost Estimate ES-6
ES.7.2 Project Implementation ES-6
ES.8 Technical Memorandum 6 – Near-Term Capital Improvement Program Financing Opportunities ES-7
ES.9 Summary and Recommendations ES-7
Tables
Table ES.1 Class A Treatment Options, High-Level Cost Estimates, Recommendations ES-4 Table ES.2 Total Project Capital Cost for Recommended Project ES-6 Figures
Figure ES.1 Near-Term Projects CIP Schedule ES-7
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Abbreviations
AADF average annual daily flow
BOD biochemical oxygen demand
City City of Visalia
CIP capital improvement program
HRT hydraulic retention time
KOH potassium hydroxide
MCC motor control center
MBR membrane bioreactor
mgd million gallons per day
NaOH sodium hydroxide
PS primary sludge
PWWF peak wet weather flow
RAS return activated sludge
THP thermal hydrolysis process
TM technical memorandum
TPAD temperature phased anaerobic digestion
TS total solids
TSS total suspended solids
TWAS thickened waste activated sludge
UV ultraviolet
VFD variable frequency drive
WRF Water Reclamation Facility
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WATER RECLAMATION FACILITY - FACILITY PLAN ES-1

EXECUTIVE SUMMARY
ES.1 Introduction
The Facility Plan is the first step in evaluating the current capacity of the City of Visalia’s (City) Water Reclamation Facility (WRF), using a biological process model. This will set the basis for developing the framework for improvements required to meet the WRF’s near-term (6-year) needs. The biological process model was calibrated to the existing and current flow/loadings data, and then used to determine capacity deficiencies based on the projected future flows/loads, which were developed using annual growth projections. Capacity expansion projects were developed for the identified treatment processes with capacity deficiencies. A near-term capacity improvement program was developed as well.

ES.2 Background and Purpose
The City’s WRF treats domestic and industrial wastewater from the City, as well as wastewater from the Goshen Community Services District. Due to the Central Valley Water Boards’s adoption of the updated National Pollutant Discharge Elimination System, which increased regulation on processed wastewater discharge into Mill Creek, major upgrades were implemented to divert discharge from Mill Creek. These upgrades, which were constructed in 2017, included membrane bioreactor (MBR) treatment facilities, a new digester, sludge handling facilities, and disinfection facilities to support continued discharge to the Tulare Irrigation District for agricultural uses, along with reuse at the golf course. This project made various improvements resulting in the ability to produce Title 22 compliant recycled water. It was not intended to increase plant capacity, but rather to provide process equipment to support the more stringent wastewater effluent quality requirements. Improvements made to the treatment system were designed around an average annual daily flow (AADF) of 22 mgd; however, to save overall costs, some of the equipment was sized to handle an AADF of 18 mgd.

In recent years, industrial loads have significantly increased, as well as an increase in water conservation efforts in residential wastewater within the City and Goshen, has caused increased influent concentrations.

These increased influent concentrations have had a direct impact on the WRF, which is operating near its maximum capacity when it comes to influent biochemical oxygen demand (BOD) and total suspended solids (TSS). These elevated loading concentrations are putting excessive stress on some of the treatment processes and leading to disruptions and disturbances.

The Facility Plan is the first step to evaluate the current capacity of the WRF as well as the condition of the assets to develop the framework for improvements required to meet the WRF’s near-term needs.

ES.3 Technical Memorandum 1 – Near-Term Process Performance Evaluation
This technical memorandum (TM) provides an overview of the WRF, the historical and projected influent flows and loads, and the performance and capacity assessments. These performance and capacity assessments were used to identify near-term capacity improvement projects to serve as the basis for the near-term capital improvement plan.
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The existing performance of the treatment processes at the WRF was evaluated by comparing the effluent limits to data from January 2018 to April 2023. Overall, the WRF has performed adequately, and plant staff have maintained the facilities in order to meet the effluent limits.

In order to determine the WRF’s current total capacity, a process model was used to determine the flow and loading on each treatment process using data from the plant. The model was then used to compare real-life impacts to the treatment process, and capacity ratings were used to determine if the plant could meet the projected 2030 flows.

The results of the analysis indicated that the current WRF has a total capacity of 13.9 mgd (which is less than the 18 mgd design based on the current plant loadings), and the plant’s current average annual flows are around 12.6 mgd. However, it was determined that plant’s firm capacity, the capacity with the largest unit out of service, is less than the current influent flows. The plant’s firm capacity is currently limited by the dewatering process that has an equivalent AADF firm capacity of 7.1 mgd. Two other unit processes that have firm capacities below the current influent flows are anaerobic digestion and ultraviolet disinfection system. Because of this, four projects were recommended to address these capacity issues, which are discussed in TM 4 – Near-Term Project Descriptions.

ES.4 Technical Memorandum 2 – Condition Assessment
This TM summarizes findings for mechanical, structural, and electrical observations for assets in the preliminary, primary, secondary, and tertiary treatment areas as well as the solids handling area of the WRF. The conclusions and recommendations can be seen below for the different areas.

ES.4.1 Preliminary Treatment
The mechanical, structural, and electrical equipment and structures are generally in good to acceptable condition. Some improvements need to be made in this area though. Notable recommended improvements include the following:
▪ Coat and paint corroded equipment.
▪ Seal the influent gates to improve the leaking in the hydraulic system. ▪ Replace the biofilter media since it is approaching its 10-year lifespan. ▪ Improve the South Diversion Structure.
▪ Repair the cracking at the Septage Receiving Station. ▪ Consider replacing MCC-H to avoid possibly lengthy downtime in the future due to difficulty in finding replacement parts.
▪ Consider replacing the VFD cabinets that have not been replaced. ▪ Conduct an arc flash study since the last one was performed about five years ago.

ES.4.2 Primary Treatment
Similar to the preliminary treatment area, most of the mechanical, structural, and electrical equipment and structures are in good to acceptable condition. However, piping in Scum Box No. 1 was deemed to be in poor condition. Notable recommended improvements to this area are as follows:
▪ Coat and paint corroded equipment.
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▪ Replace the piping in Scum Box No. 1.
▪ Conduct an arc flash study since the last one was performed about five years ago.

ES.4.3 Secondary Treatment
This area is also in good to acceptable condition for all disciplines. Recommended improvements are as follows:
▪ Install piping from the air release valves to the drains to avoid spillage on the equipment and piping. ▪ Coat and paint the return activated sludge (RAS) pumps and the hand cranks on the gates in the junction and flow distribution boxes due to spillage and corrosion, respectively. ▪ Periodically inspect the corrosion at the brace and gusset connection near the MBR system to monitor this development.
▪ Consider relocating the MCCs that are still in use and fully decommissioning those that are mostly decommissioned.

ES.4.4 Tertiary Treatment
This area was mainly included in the last major project, which was constructed in 2017. The mechanical, structural, and electrical assessments observed that this area is in good condition. No recommended improvements are needed here.

ES.4.5 Solids Handling
Both structurally and electrically, this area is in good condition. Mechanically it is in generally in acceptable condition. The following improvements are recommended:
▪ Coat and paint corroded equipment.
▪ Install a third screw press in the near future to provide critical redundancy to the WRF. ▪ Address the poor drainage under the screw presses.

ES.5 Technical Memorandum 3 – Environmental Opportunities This TM presents the findings of the evaluation of environmental opportunities performed for the City’s WRF. The evaluation includes potential environmental project options to include in the Near-Term and Long-Term capital improvement programs (CIPs) for class A biosolids opportunities and energy opportunities.

ES.5.1 Class A Biosolids Opportunities
This investigation includes understanding regulatory and financial drivers and evaluating different treatment technologies to achieve Class A biosolids. Table ES.1 presents different technologies that were evaluated, a high-level cost estimate, and whether the technology was recommended for further investigation or not.
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Table ES.1 Class A Treatment Options, High-Level Cost Estimates, Recommendations Class A
Technology General Description Capital Cost Estimate (1) Recommendation Thermal Hydrolysis
Process (THP)
Pre-digestion thermal hydrolysis uses high heat and high pressure to stabilize sludge prior to anaerobic digestion. $23 Million Further evaluation recommended
Batch Temperature
Phased Anaerobic
Digestion (TPAD)
Batch TPAD involves a thermophilic continuous phase,
followed by a bath thermophilic phase, and a mesophilic continuous phase.

Highly
variable. $10
to $40 Million
depending on
modifications
required.

Further evaluation
recommended
Thermo-Chemical
Hydrolysis Process
Post-digestion thermo-chemical hydrolysis uses low heat, and high Ph through addition of KOH/NaOH and high shear mixing. $22 Million Not recommended
Thermal Drying
Thermal drying typically uses a fuel such as natural gas or digester gas to dry dewatered solids. Various technology options including belt, rotary drum, and paddle dryers. $64 Million Not recommended
Thermal Drying
with Pyrolysis/
Gasification
Dried solids are processed in either a zero-oxygen
environment (pyrolysis) or an oxygen-starved environment (gasification). Both processes produce biochar. $104 Million Not recommended Composting
Biosolids and bulking agents (agricultural, yard, or wood waste) are ground, combined into piles for composting and curing, and then screened. Various technology options
including windrow, aerated static pile, and in-vessel
composting.
$16 Million Further evaluation
recommended
Notes:
(1) Cost estimates were roughly estimated based on Carollo’s biosolids master planning and digestion upgrades estimating experience.

After completing this analysis, it is recommended to consider a biosolids master plan to comprehensively evaluate options for solids treatment and biosolids product management.

ES.5.2 Energy Opportunities
This investigation also includes understanding regulatory and financial drivers and evaluating different digester gas utilization and energy generation alternatives. Alternatives for digester gas utilization include uses for digester heating, cogeneration or combined heat and power systems (CHP), upgrading it to renewable natural gas (RNG) for pipeline injection, and upgrading and compressing digester gas to produce renewable compressed natural gas (R-CNG).

Since the City’s WRF already has a digester gas conditioning and cogeneration system, it is recommended to resolve the permitting issue to utilize the existing equipment, making this the least costly option.

Additionally, the City is currently purchasing natural gas to run the boilers because they are not currently permitted to operate them using digester gas, resulting in 100 percent of the digester gas being flared.

Resolving this permitting issue should be the first priority. If these permitting issues cannot be resolved, 97 EXECUTIVE SUMMARY
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the City should consider either performing a digester gas use study or a more comprehensive energy master plan.

ES.6 Technical Memorandum 4 – Near-Term Project Descriptions This TM summarizes projects that are recommended for implementation within the next six years based on the capacity analysis summarized in TM 1 – Near-Term Process Performance Evaluation.

ES.6.1 Thickened Waste Activated Sludge Pump Replacements Currently, thickened waste activated sludge (TWAS) is not thickened to its fullest potential of 5 percent total solids (TS) due to the TWAS pumps tripping from too high of pressure. Therefore, the sludge is thickened to 2.5 percent TS, resulting in a significantly higher amount of sludge being sent to the plant’s digesters. This reduces the overall digestion capacity since it is currently limited by the hydraulic retention time (HRT) and not the solids loading rate.

It is recommended to implement the TWAS Pump Replacements project as soon as possible to restore some digestion capacity. Therefore, the project should be on an expedited design and construction schedule.

ES.6.2 Dewatering Capacity Expansion
Currently, the City’s WRF has two existing screw presses that were designed to operate as one duty and one standby unit. Currently, the dewatering system does not have sufficient firm capacity for the current flows and loads. Therefore, when flows and loads are high, the plant must operate both screw presses to dewater all of the sludge. Operating both units does not allow plant staff to take a unit out of service, so additional dewatering capacity is required to provide critical redundancy to improve operations of the dewatering process.

It is recommended to add a third screw press with the same capacity as the existing screw presses and implement the project as soon as possible to provide redundancy for the dewatering system. Like the TWAS pump replacements, this project should also be on an expedited design and construction schedule.

ES.6.3 Anaerobic Digestion Capacity Expansion
As previously stated, the capacity of the anaerobic digestion system is currently limited by the HRT criteria. At current sludge flows, the digestion system is below capacity with the largest digester, Digester No. 8, out of service, so another digester is needed now to allow the largest digester to be taken out of service. However, it is estimated to take at a minimum 3 years to design, construct, and have a new digester be placed into service. Therefore, thickening the primary sludge (PS) and TWAS feed to the digesters is critical for delaying the need of a new digester by a few years to allow for time to implement the Anaerobic Digestion Capacity Expansion project.

It is recommended to add a new digester with the same digestion and sludge storage capacities as Digester No. 8. This new digester would allow the plant to meet the required HRT for Class B biosolids if Digester No. 8 needs to be taken offline and provide necessary redundancy to the digestion system. 98 EXECUTIVE SUMMARY
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ES.6.4 Ultraviolet (UV) Disinfection System Capacity Expansion The UV system’s peak flow firm capacity, 28.8 mgd, is insufficient to meet the projected 2030 peak wet weather flows (PWWF), 30.2 mgd. In order to have sufficient firm capacity and redundancy for the projected 2030 PWWFs, the UV system must be expanded and brought online by 2027. Four additional UV modules and associated equipment should be installed to meet future capacity needs. Provisional space was included in the 2017 project in the existing UV channels and for the electrical equipment to allow for this expansion.

ES.7 Technical Memorandum 5 – Near-Term Capital Improvement Program
The near-term capital improvement program (CIP) identifies critical near-term capacity related projects, which are described in TM 4 – Near-Term Project Descriptions, required at the WRF over the next six years. Cost estimates were conducted for the projects, and a schedule of the projects was developed as well.

ES.7.1 Cost Estimate
Total project cost estimates for each project are summarized in Table ES.2. The estimate is at a planning level and is limited to capital costs and does not include O&M costs.

Table ES.2 Total Project Capital Cost for Recommended Project Project Cost (1)
TWAS Pump Replacements $675,000
Dewatering Capacity Expansion $5,313,000
Anaerobic Digestion Capacity Expansion $42,938,000
UV Disinfection System Capacity Expansion $1,488,000
Notes:
(1) Total project capital costs are provided as present value based on an ENR CCI number of 15157 corresponding to the 20- City Average Index in September 2023. Costs are escalated to the midpoint of construction with an annual inflation rate of 6 percent. Total project costs include factors for estimating contingency, sales tax, general conditions, and contractor overhead and profit as well as 25 percent allowance for engineering, legal, administration, and permitting costs.

ES.7.2 Project Implementation
The implementation timing, determined by when the plant needs additional capacity, and the project duration assign each project a start and completion date. An expedited schedule for design and construction was used for the TWAS pump replacement and dewatering capacity expansion projects. The recommended implementation schedule for the near-term projects can be seen in Table ES.2. 99 EXECUTIVE SUMMARY
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Figure ES.1 Near-Term Projects CIP Schedule
ES.8 Technical Memorandum 6 – Near-Term Capital Improvement Program Financing Opportunities
This TM summarizes current federal and state grants and low-interest loans that are potential sources of financing for the City’s WRF near-term projects. These programs are competitive and limited in their funding capacity, with program funding availability dependent upon annual appropriations, along with other restrictions.

The following funding opportunities may provide for low interest loan or grant opportunities for the projects listed in the City’s Near-Term CIP:
▪ U. S. Environmental Protection Agency – Water Infrastructure Finance Innovation Act (low interest financing).
▪ Department of Energy – Energy Efficiency and Conservation Block Grant Program (grant or voucher program).
▪ State of California – Community Project Funding / Congressionally Directed Spending (directed appropriations via Congress).
▪ State of California – Infrastructure State Revolving Fund (loan program). ▪ State of California – Clean Water State Revolving Fund (low interest financing with eligible principal forgiveness for disadvantaged communities and green projects).

ES.9 Summary and Recommendations
This Facility Plan outlines key near-term project recommendations and identifies improvements for the WRF. As described above, it is recommended to complete the following projects within the next six years to maintain adequate firm capacity, allowing for necessary redundancy:
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▪ TWAS pump replacements (emergency project): Replace the TWAS pumps, so sludge can be thickened to its fullest potential. It is critical to implement this project as soon as possible to restore some capacity to the digesters, allowing for time to complete the digester expansion project. This project should be on an expedited design and construction schedule. ▪ Dewatering capacity expansion (emergency project): Install a third screw press with the same capacity as the existing screw presses to provide critical redundancy. This project should also implement the project as soon as possible. Like the TWAS pump replacements, this project should also be on an expedited design and construction schedule.
▪ Anaerobic digestion capacity expansion (5-year completion): Add a new digester with the same digestion and sludge storage capacities as Digester No. 8. This will increase the digestion capacity and allow the plant to meet the required HRT for Class B biosolids if Digester No. 8 needs to be taken offline as well as provide necessary redundancy to the digestion system. ▪ UV disinfection system capacity expansion (5-year completion): Install additional UV modules and associated electrical equipment to provide imperative firm capacity to the UV system. This will also provide necessary redundancy.

Overall, the WRF is in good condition. Some improvements need to be made to address some defects observed at the WRF. These improvements are as follows:
▪ Coat and paint corroded equipment and piping.
▪ Conduct an arc flash study since the last one was performed about five years ago. ▪ Conduct structural inspections in 10 years.
▪ Seal the influent gates to improve the leaking in the hydraulic system. ▪ Replace the biofilter media since it is approaching its 10-year lifespan. ▪ Improve the South Diversion Structure.
▪ Repair the cracking at the Septage Receiving Station. ▪ Replace the piping in Scum Box No. 1.
▪ Install piping from the air release valves to the drains to avoid spillage on the equipment and piping. ▪ Periodically inspect the corrosion at the brace and gusset connection near the MBR system to monitor this development.
▪ Address the poor drainage under the screw presses.
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This document is released for the purpose of information exchange review and planning only under the authority of Andre Gharagozian, February 2024, CA PE 60968. 103
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Contents
TM 1 NEAR-TERM PROCESS PERFORMANCE EVALUATION 1-1

1.1 Introduction 1-1

1.2 Description of Existing Facilities 1-1

1.3 Historical Influent Flows and Loads 1-2

1.4 Flow and Load Projections 1-4

1.5 Existing Treatment Process Performance 1-7

1.6 Biological Model 1-13

1.6.1 Summary of Model Calibration Results 1-13

1.6.2 Solids Mass Balance 1-14

1.7 Capacity Analysis 1-15

1.7.1 Capacity Analysis Summary 1-15

1.7.2 UV Disinfection System 1-18

1.7.3 Anaerobic Digestion System 1-18

1.7.4 Dewatering System 1-20
Appendices

APPENDIX A FLOW AND LOAD DATA

APPENDIX C BIOLOGICAL MODEL INFORMATION

APPENDIX D ANAEROBIC DIGESTER PERFORMANCE
Tables
Table 1 Historical Flows and Loads 1-3
Table 2 Historical Peaking Factors 1-4
Table 3 Flow and Load Projections Summary 1-5
Table 4 Effluent Limits and Average Performance 1-8
Table 5 Unit Process Performance and Capacity Criteria 1-9 Table 6 Unit Process Capacities 1-16
Figures
Figure 1 Historical Daily Raw Influent Flow Data 1-2
Figure 2 Historical Daily Raw Load Data for BOD (Top) and TSS (Bottom) 1-3 Figure 3 Influent Flow Projections For 2023 To 2030 1-6 Figure 4 BOD And TSS Load Projections For 2023 To 2030 1-7 Figure 5 BioWin Configuration for WRF 1-13
Figure 6 Unit Process Capacities 1-15
Figure 7 Firm and Total Capacity Trigger Plot With Projected AADF Flows and Necessary Capacity Expansion Improvements 1-17
Figure 8 Firm Capacity Trigger Plot With Unit Processes Capacities 1-18 104
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Figure 9 Projected Anaerobic Digestion Hydraulic Retention Time (2.6% PS+scum and

2.5% TWAS). 1-19
Figure 10 Projected Anaerobic Digestion Hydraulic Retention Time (3% PS+scum and 5% TWAS) 1-20
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Abbreviations
AA average annual
AADF average annual daily flow
AB aeration basin
ADMM average day maximum month
ADMMF average day maximum month flow
ADMML average day maximum month load
AB aeration basin
BOD biochemical oxygen demand
Carollo Carollo Engineers
cfm cubic feet per minute
City City of Visalia
COD chemical oxygen demand
cu ft cubic foot
deg C degree Celsius
ft feet
GBT gravity belt thickener
GCSD Goshen Community Services District
gpd/sf gallons per day per square feet
gpm gallons per minute
IMLR internal mixed liquor return
lbs/hr pounds per hour
MBR membrane bioreactor
MG million gallons
mgd million gallons per day
mg/L milligrams per liter
MLSS mixed liquor suspended solids
OOS out of service
PE primary effluent
PWWF peak dry weather flow
ppd pounds per day
PS primary sludge
PWWF peak wet weather flow
RAS recycled activated sludge
scfh standard cubic feet per hour
scfm standard cubic feet per minute
sec seconds
SRT solids retention time
TKN total Kjeldahl nitrogen
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TM technical memorandum
TN total nitrogen
TP total phosphorus
TS total solids
TSS total suspended solids
TWAS thickened waste activated sludge
UV ultraviolet
VS volatile solids
WAS waste activated sludge
WDR Water Discharge Requirements
WRF Water Reclamation Facility
WW wastewater
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TM 1 NEAR-TERM PROCESS PERFORMANCE

EVALUATION

1.1 Introduction
In recent years, there has been a significant increase in industrial loads, along with increased water conservation efforts in residential wastewater within the City and Goshen. The increased concentrations of wastewater has had a direct impact on the facility which is operating near its maximum capacity when it comes to influent biochemical oxygen demand (BOD) and total suspended solids (TSS). These elevated loadings are putting excessive stress on some of the treatment processes and leading to disruptions and disturbances. The objective of this Facility Plan is to evaluate the existing treatment processes and facilities to develop the framework for improvements required to meet the WRF’s near-term (6-year) needs.

This technical memorandum (TM) provides an overview of the WRF, summarizes the historical and projected influent flows and loads, and summarizes the performance and capacity assessments. These performance and capacity assessments were used to identify near-term capacity improvement projects to serve as the basis for the near-term capital improvement plan.

1.2 Description of Existing Facilities
The City’s WRF was originally built in 1966, and since then, has undergone multiple significant expansions and improvements. In 1995, the City entered into an agreement with the Goshen Community Services District (GCSD) that established the City would accept and treat wastewater discharge from the Community of Goshen. This agreement established maximum limits for flow and BOD and TSS loads that have been modified in subsequent amendments to the agreement.

The Water Discharge Requirements (WDR) state that the WRF has a treatment capacity of 18 million gallons per day (mgd) for dry weather monthly average daily flow. However, during the most recent upgrade project, a phased approach for installing equipment was implemented and structures were designed to handle an average annual daily flow (AADF) of 22 mgd, but wherever practical, the actual equipment installed was designed to handle an AADF of 18 mgd. Therefore, some processes will require equipment expansions to meet the AADF of 22 mgd.

Treatment at the WRF consists of screening, vortex grit removal, primary treatment, secondary treatment with activated sludge and membrane bioreactors, and ultraviolet (UV) disinfection. The treated effluent is discharged to either to Tulare Irrigation District, onsite disposal ponds, or to City-owned Basin No. 4.

Solids processing consists of thickening waste activated sludge (WAS) with gravity belt thickeners (GBTs), anaerobic digestion of primary sludge (PS)/scum and thickened waste activated sludge (TWAS), and dewatering of digested sludge with screw presses. Once the digested sludge has been dewatered, it is transported to onsite sludge drying beds and ultimately disposed by either land application at an approved facility or used as landfill alternative cover. 108
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1.3 Historical Influent Flows and Loads
Daily influent flow and load data was evaluated from January 2018 to April 2023. Figure 1 shows the historical daily and 30-day average influent flow to the WRF. The reported influent BOD and TSS loadings are shown in Figure 2. The reported data shows a significant increase in the raw influent flows and loads (BOD, chemical oxygen demand [COD], and TSS) starting in August 2020 and onwards. Reported influent loads after 2020 have doubled or tripled when compared to the loads prior. Furthermore, the influent ratio of organics (as BOD and COD) to TSS sharply decreased after August 2020, indicating a higher load contribution of inert constituents (see Appendix A).

Through discussions with the City, the observed increase in solids and organic loading to the plant is in part attributable to a higher industrial discharge contribution. To capture this recent increase in industrial loads, the period from August 2020 to April 2023 was selected as the baseline period to calibrate the steady state biological model.

Figure 1 Historical Daily Raw Influent Flow Data
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Figure 2 Historical Daily Raw Load Data for BOD (Top) and TSS (Bottom) A summary of the flows and loads for each year of available data and for the baseline period are presented in Table 1. This data is for the combined influent consisting of both domestic and commercial/industrial flows.

Table 1 Historical Flows and Loads
Condition 2018 2019 2020 2021 2022 2023
Baseline Period
Average(1)
Average Annual
Flow, mgd 10.9 11.1 11.2 11.9 12.0 12.6 11.9
BOD, mg/L 250 253 335 471 554 660 539
BOD, ppd 22,700 23,300 31,300 46,600 55,500 68,700 54,000 COD, mg/L 492 507 708 1,117 1,365 1,402 1,251
COD, ppd 44,600 46,800 66,100 110,600 136,400 146,900 124,000 TSS, mg/L 148 103 313 733 635 907 715
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Condition 2018 2019 2020 2021 2022 2023
Baseline Period
Average(1)
TSS, ppd 13,400 9,500 29,300 72,600 63,500 95,100 71,000 Maximum Month
Flow, mgd 11.2 11.7 11.5 12.4 12.3 13.6 12.4
BOD, ppd 29,500 35,600 43,800 63,600 74,000 82,400 73,000 COD, ppd 48,900 50,000 132,000 156,700 186,900 181,000 175,000 TSS, ppd 25,600 12,900 104,400 103,500 107,100 122,300 111,000 Peak Hourly
Flow, mgd 20.5 19.5 22.0 26.0 21.5 30.0 23.3
Notes:
(1) August 2020 to April 2023 data screened from outliers using a 90-day rolling 2-sigma criterion (95% confidence interval).

Using the data summarized in Table 1, influent flow and load peaking factors were developed. Peaking factors represent the various flow or load conditions as a ratio to the average annual daily flow or load values. The individual peaking factors for each year, as well as the average peaking factors, are summarized in Table 2. The average daily maximum month flow (ADMMF) and peak wet weather flow (PWWF) peaking factors are relatively low and likely due to low inflow and infiltration in the collection system. The BOD, COD, and TSS ADMM load peaking factors are within the expected range for a municipal wastewater treatment facility. Load peaking factors for the 2020 year are higher than usual due to a significant increase in the industrial load contribution after August 2020. Therefore, the load peaking factors prior to 2020 were excluded from the average calculations used for the load projections.

Table 2 Historical Peaking Factors
Condition 2018 2019 2020 2021 2022 2023
Baseline Period
Average
ADMM to AA
Flow 1.03 1.06 1.02 1.04 1.03 1.08 1.05
(1)
BOD 1.30 1.52 1.40 1.36 1.33 1.20 1.30(1)
COD 1.10 1.07 2.00 1.42 1.37 1.23 1.34(1)
TSS 1.90 1.35 3.57 1.43 1.69 1.29 1.47(1)
PWW to AA
Flow 1.87 1.75 1.96 2.18 1.78 2.38 2.00
(2)
Notes:
(1) The average ADMM peaking factor used for BOD, TSS and COD loads are estimated for the 2021-2023 period. Excludes 2020 because of the sharp increase in loading rates after August 2020, which results in high ADMM peak factors values. 2018 and 2019 data were excluded due to lower industrial loads that differ from current nominal operation. (2) The average PWWF peaking factor used for the influent flow is estimated for the 2018-2023 period.

1.4 Flow and Load Projections
The influent flow and load projections include both domestic and industrial wastewater flows. The equivalent per capita flow and loads were estimated using 2022 census data and historical influent flow 111
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and loads data. The contribution of industrial flows and loads are hence embedded in the estimated equivalent per capita wastewater generation. Therefore, the projected increase in flows and loads from the industrial contributors in the service area are assumed proportional to the population growth.

The flow and load projection assumed the same growth rate, 2.6 percent per year for the City, as what was used in the City’s 2021 Sanitary Sewer System Master Plan. The near-term 2024 flows incorporate the City’s current approved permits/projects and approved development maps, taking into account planned annexations. This equates to an increase of approximately 1,053 equivalent dwelling units (EDU’s) per year, which is approximately 315,000 gallons per day (gpd) increase over 2023. In addition, the GCSD has proposed an additional 203,000 gpd per Amendment 6. For GCSD, the current max flow limit of 360,000 gallons per day (gpd) was used until mid-2024, when it is assumed to increase to 563,000 gpd.

A summary of the projected 2030 flows and loads is shown in Table 3 and shown in Figures 3 and 4. The average annual flow for 2030 is projected to increase to 15.1 mgd, which is 2.6 mgd more than the current 2023 average.

Table 3 Flow and Load Projections Summary
Condition Baseline Period 2030 (6-year Horizon)(1)
Average Annual
Flow, mgd 11.9 15.1
BOD, mg/L 539 660
BOD, ppd 54,000 83,000
COD, mg/L 1,251 1,405
COD, ppd 124,000 177,000
TSS, mg/L 715 910
TSS, ppd 71,000 114,000
Maximum Month
Flow, mgd 12.4 15.8
BOD, ppd 73,000 107,000
COD, ppd 175,000 227,000
TSS, ppd 111,000 168,000
Peak Wet Weather
Flow, mgd 23.3 30.2
Notes:
(1) Wastewater concentrations, flows, loads and peaking factors are projected using average data from August 2020 to April 2023 (baseline period).
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Figure 3 Influent Flow Projections For 2023 To 2030
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Figure 4 BOD And TSS Load Projections For 2023 To 2030

1.5 Existing Treatment Process Performance
This section summarizes the historical performance of the treatment processes. Daily operating data from January 2018 to April 2023 was reviewed for the assessment. In addition to reviewing historical data, discussions were held with operations and maintenance staff and the WRF’s Operations and Maintenance Manual was reviewed to better understand the WRF performance and capacity limitations. Table 4 presents the average daily effluent performance from 2018 to 2023 compared to the effluent discharge limits. As shown in the table, the WRF has had effluent exceedances for daily maximum BOD in June 22nd and 23rd of the year 2022 and monthly average total nitrogen (TN) in August of 2019. The exact cause is unknown. Other than these exceedances, the WRF has performed adequately over the past 5 years to meet the effluent limits.
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Table 4 Effluent Limits and Average Performance
An understanding of the WRF’s unit process performance is critical to determining the treatment capacity.

Based on historical loading and performance, recommended criteria for assessing capacity were developed for each major treatment process to serve as the basis for the process capacity evaluation. The historical load and performance of each unit process was compared to the original design criteria and typical design values. The performance of each unit process provides a benchmark for the planning of new facilities and assessing capacity. In some cases, historical performance confirms that original design criteria are appropriate for assessing unit process capacity. In others, above or below average performance warrants adjusting original design criteria for assessing capacity. For each unit process, recommended design criteria are identified for use in the capacity assessment.

Table 5 summarizes the results of the performance evaluation.

Effluent
Parameter Units Effluent Limit
Effluent Data
2018 2019 2020 2021 2022 2023
BOD mg/L
Annual
Average N/A 4.1 4.2 3.9 1.8 2.6 2.7
Monthly
Avg. 10 6.7 8.7 5.2 2.8 6.4 3.8
Daily Max 20 14.0 18.0 18.0 7.1 23.0 20.0
TSS mg/L
Annual
Average N/A 2.1 1.5 1.0 0.8 1.0 1.7
Monthly
Avg. 10 3.8 4.4 1.2 1.7 1.2 2.4
Daily Max 20 16.0 7.2 2.4 6.6 3.4 3.2
TN mg/L
Annual
Average N/A 5.9 6.8 5.4 4.5 4.6 5.0
Monthly
Avg. 10 9.3 14.0 6.8 5.7 6.1 5.4
Daily Max N/A 10.0 18.0 11.0 8.4 8.7 6.6
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Table 5 Unit Process Performance and Capacity Criteria
Process Design Parameter Units Original Design
Capacity
Average of Daily
Performance from
2020-2023
MOP-8 or Typical
Values
Recommended Criteria
for Capacity Analysis
Headworks
Mechanical Bar
Screens
Flowrate mgd 2 at 47, each
47 firm, 94 installed

30.0 PWWF Sufficient firm capacity
(i.e., 1 unit OOS) for
PWWF
47 firm
Influent Pumping
Station
Flowrate mgd 2 at 7, each
4 at 11, each
47 firm, 58 installed

11.9 AADF

30.0 PWWF
Sufficient firm capacity
(i.e., 1 unit OOS) for
PWWF
47 firm
Grit Tanks Flowrate mgd 4 at 12, each
36 firm

11.9 AADF

30.0 PWWF
Sufficient firm capacity
(i.e., 1 unit OOS) for
PWWF
36 firm
Primary Clarifiers
Overflow Rate at AADF gpd/sf 850 465 800-1,200 850
Overflow Rate at
PWWF
gpd/sf 1,705 969 2,000-3,000 1,705
Percent BOD₅
Removal
% 30-35 40 25-40 30-35
Percent TSS Removal % 60-65 78(1) 50-70 78(1)
Primary Effluent mg/L BOD = 260, COD =
500, TSS = 125(2)
At Max Month Load
during AADF
BOD = 400, COD =
725,
TSS = 173
Variable depending on
WW strength and
primary treatment
performance
BOD = 400, COD =
725,
TSS = 173
Primary Sludge TS % 4 2.5 3-4 2.5
Primary Sludge Pumps Flowrate gpm 4 at 100, each
200 firm, 400 installed
60 AAD
83 ADMM
Sufficient firm capacity
(i.e., 1 unit OOS) for
ADMM
200 firm
Inter-Stage Transfer Pumping Station
Inter-Stage Pumps Flowrate mgd 3 at 22, each
44 firm, 66 installed

30.0 PWWF(3) Sufficient firm capacity
(i.e., 1 unit OOS) for
PWWF
44 firm
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Process Design Parameter Units Original Design
Capacity
Average of Daily
Performance from
2020-2023
MOP-8 or Typical
Values
Recommended Criteria
for Capacity Analysis
Fine Screens
Fine Screens Screen Capacity mgd 4 at 15, each
45 firm, 60 installed

30.0 PWWF Sufficient firm capacity
(i.e., 1 unit OOS) for
PWWF
45 firm
Membrane Bioreactor (MBR) System
Aeration Basins
(MBRs)
MLSS (ABs) mg/L 8,000 7,300 6,000-8,000 8,000
MBR System Minimum Month MLSS
Temp.

Deg C Not Available 20.4 Variable depending on
climate

20.4 SRT(4) Days 8-12 24.0 8-12 10.0
Total Peak Day Airflow scfm 5 at 7,769, each
31,076 firm, 38,845
installed
Not Available Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day airflow
31,076 firm
MLSS (MBRs) mg/L 12,000 10,100 10,000-12,000 10,000
Membrane Cassettes Flux at AADF mgd 10 trains at 2, each 18 firm, 20 installed

11.9 Sufficient firm capacity
(i.e., 1 unit OOS) for
AADF
18 firm
Flux at PWWF mgd 10 trains at 4, each
36 firm, 40 installed

30.0 Sufficient firm capacity
(i.e., 1 unit OOS) for
PWWF
36 firm
RAS Pump Station Flowrate mgd 4 at 26, each
78 firm, 104 installed

30.0(5) Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day load
78 firm
WAS Pumps Flowrate gpm 2 at 500, each
500 firm, 1,000
installed
130(6) Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day wasting
500 firm
Permeate Pumps Flowrate gpm 10 at 3,930, each
35,370 firm, 39,300
installed
20,800 Sufficient firm capacity
(i.e., 1 unit OOS) for
PWWF
35,370 firm
UV Disinfection System
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Process Design Parameter Units Original Design
Capacity
Average of Daily
Performance from
2020-2023
MOP-8 or Typical
Values
Recommended Criteria
for Capacity Analysis
Flowrate mgd 28.8 firm 30.0 (PWWF) Sufficient firm capacity (i.e., 1 unit OOS) for
PWWF

28.8 firm
WAS Thickening
Gravity Belt Thickeners
(GBT)
Hydraulic Loding gpm 2 at 500, each
500 firm, 1,000
installed
130(6) Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day wasting
500 firm
Solids Loading lbs/hr 2 at 3,000, each
3,000 firm, 6,000
installed
640(7) Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day wasting
3,000 firm
TS % 5 2.4 5-6 2.4
Solids Capture % 90 93 90-95 90
Thickened Sludge
Pumps
Flowrate gpm 2 at 100, each
100 firm, 200 installed
50 Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day wasting
100 firm
Anaerobic Digesters
HRT days 19.5 All Units

25.5 (AA)

17.4 (ADMM)
All Units w/ No. 8 OOS
17 (AA)

12.1 (ADMM)
15 days (Class B
Biosolids)
15 days (largest unit
OOS)
VS Loading at AADF ppdVS/cu ft Not Available 0.07 0.12-0.18 0.12 (largest unit OOS) VS Loading at ADMMF ppdVS/cu ft Not Available 0.11 0.15-0.20 0.17 (largest unit OOS) VS Reduction % Not Available 50 50-65 50
Sludge Transfer Pumps Flowrate gpm 2 at 300, each
300 firm, 600 installed
125 AADF
180 ADMM
Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day sludge flows
300 firm
Sludge Dewatering and Drying
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Process Design Parameter Units Original Design
Capacity
Average of Daily
Performance from
2020-2023
MOP-8 or Typical
Values
Recommended Criteria
for Capacity Analysis
Dewatering Feed
Pumps
Flowrate gpm 3 at 150, each
300 firm, 450 installed
125 AADF
180 ADMM
Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day sludge flows
300 firm
Screw Press
Dewatering Units
Flowrate gpm 2 at 110, each
110 firm, 220 installed
125 AADF
180 ADMM
Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day sludge flows
110 firm
Solids Loading lbs/hr 2 at 1,100, each
1,100 firm, 2,200
installed
950 AADF
1,450 ADMM
Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day sludge flows
1,100 firm
Dewatering Screw
Conveyors
Flowrate cu ft/hr 420 96 Sufficient firm capacity
(i.e., 1 unit OOS) for
peak day sludge flows
420 firm
Digester Gas Handling and Renewable Power Generation System (RPGS) Waste Gas Flare
System
Maximum Flowrate scfh 21,250 11,000 Sufficient firm capacity (i.e., 1 unit OOS) for
peak day biogas
production
21,250
Notes:
(1) Primary Clarifier BOD and TSS removal rates are estimated through a mass balance of the solids based on measured flows (raw influent, primary sludge, primary scum) and concentrations (raw influent, PS, primary scum, primary effluent). The recommended criteria for capacity analysis have been set at the removal percent estimated through the available primary treatment data.

This number is significantly higher than typical. Carollo recommends that the City conduct further investigation of the influent sample location and whether a representative sample is being collected.
(2) Primary effluent BOD, COD, and TSS design concentrations were estimated using the original raw influent design criteria and typical design PC removal percentages (35% BOD, 65% TSS).

COD was estimated using historical primary effluent COD to BOD ratios prior to August 2020 (3) PWWF at inter-stage pump station flow was assumed to be the same as the influent flow. (4) Total SRT of the MBR system is calculated using total volume (basins and membrane tanks), measured RAS TSS, measured MLSS in the aerobic tanks, and estimated WAS flows. (5) No RAS data was available for the 2020-2023 period. Reported RAS data was estimated based on a 250% target value of the influent flow rate, as reported by the plant’s operations staff. (6) No WAS data was available for the 2020-2023 period. Reported WAS data was estimated based on an average 130 gpm value, as reported by the plant’s operations staff. (7) The loading to the GBTs was estimated based on an average WAS flow of 130 gpm and the actual 2020-2023 TSS concentration data. 119
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1.6 Biological Model
A steady state model was developed for the City’s WRF using Envirosim’s BioWin software, version 6.2.

The scope of the model was limited to primary treatment, secondary treatment, anaerobic digestion, and the sludge handling and processing units. The model was used to determine near-term capacity bottlenecks.

The model was developed using custom-configured unit process modules that reflect the WRF’s existing configuration and operation. Physical dimensions (volume and depth or area and depth) of each unit process and flow rates such as raw influent, primary effluent (PE), RAS, internal mixed liquor return (IMLR) and WAS were inputs to the model. Other historical process data collected at different stages of the WRF treatment processes was utilized to calibrate and validate the biological model. The configuration of the model is shown in Figure 5.

The aeration basins were modeled as a series of six zones, as shown in Figure 5. Zones 1 through 3 are anoxic zones, while Zones 4 through 6 represent the aerobic zones. Each zone in the model represents the overall treatment capabilities of the four parallel treatment trains (i.e., total volume, number of diffusers, etc.). The membrane tanks are modeled using one unit process module that is equivalent to ten of the membrane tanks operating in parallel.

Figure 5 BioWin Configuration for WRF

1.6.1 Summary of Model Calibration Results
For the model calibration, flow inputs such as the influent, primary sludge (PS), WAS, and TWAS, as well as influent concentrations such as COD, total Kjeldahl nitrogen (TKN), and total phosphorus (TP), were set to match the average from the calibration period. The influent COD fractions were adjusted so that model outputs match the plant data as close as possible. The calibration results for the secondary treatment process were good, as the model predictions match the plant’s reported performance within 10 percent, 120
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which is considered sufficient for planning and design of wastewater facilities. The full calibration data is provided in detail in Appendix C. One issue was identified during the calibration process when performing a solids mass balance around the primary clarifiers. The predicted primary sludge mass loading rates from the calibrated model were significantly higher than the reported data. A discussion of this primary sludge solids mass balance is included in the section below.

1.6.2 Solids Mass Balance
The model predicts significantly more primary sludge production than reported in the plant data. This can be seen when comparing the model results to historical plant data for the primary sludge flow rates and concentrations. Some potential causes for this primary sludge solids mass balance discrepancy are discussed below.
▪ Influent Sample: Composite raw influent samples are collected through an autosampler and sent to a local laboratory for analysis. If the sample is not representative and contains more solids than what is actually entering the plant, the model would predict more sludge than is reported. ▪ PS Flow Meters: The PS flow rate is recorded through flow totalizers that are determined based on the cycling time and the pump run time during each cycling event. Issues with flow meter calibration can impact the estimated PS solids loads. However, the City regularly calibrates these flowmeters and checked them again as part of this study, and they are believed they are sufficiently accurate. ▪ PS TSS Concentration: Grab samples are collected for the TSS concentration of the PS and then sent to a local laboratory for analysis. A special sampling campaign was performed to compare sampling methodologies (i.e., grab vs. composite sampling). For all primary clarifiers, both methodologies showed good consistency in the TSS accuracy (0 to 10 percent difference between grab and composite sampling).

The most likely explanation for the mass balance discrepancy is that the influent sample is not representative. This is believed for the following reasons:
▪ Plant staff have QA/QC’d the PS flow meter calibration as well as the PS TSS concentration. The PS TSS concentration has been consistent throughout the review period. ▪ The primary effluent sample is believed to be representative since it is well calibrated to the secondary process module in the model.
▪ The PS, WAS, and digester data (% TS, % VS, and gas production) are consistent with each other, suggesting the solids data is reliable. If PS loads to the digester were actually as high as the model predicts, the digesters would be operating at extremely low HRTs (less than 10 days) and would likely have failed by now.
▪ Primary clarifier TSS and BOD removal are 78 and 40 percent, respectively. This is significantly higher than typical values and suggests either the influent or primary effluent sample is not representative.

Since the primary effluent sample is believed to be representative, it’s possible the influent sample is not.

We recommend that the City conduct further investigation of the influent sample location and whether a representative sample is being collected.
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1.7 Capacity Analysis
This section summarizes the results of the process capacity evaluation. Capacities were estimated for each unit process and were dependent on a range of parameters including flow, influent wastewater characteristics, treatment objectives, process configurations, operational setpoints, and desired redundancy. The capacities are based on the recommended criteria in Table 5.

For the secondary process and solids handling facilities, the calibrated process model was used to simulate process conditions under maximum month loading. The model was used to determine the influent flow at which the recommended (or limiting) criteria in Table 5 is seen. The equivalent AADF capacity is then considered for the scheduling of near-term capacity improvements needs based on future AADF flow projections.

1.7.1 Capacity Analysis Summary
Figure 6 and Table 6 present the estimated capacity for each unit process at the City’s WRF. As shown in Figure 6 and Table 6, all unit processes have sufficient capacity to handle the estimated 2030 projections except for the UV disinfection system, anaerobic digestion process, and dewatering screw press units, which are discussed further in the following sections.

Figure 6 Unit Process Capacities
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Table 6 Unit Process Capacities
Process Controlling Condition Capacity (mgd) 2030 Projected Flow (mgd) Firm Capacity
Deficit (mgd)
Mechanical Bar Screens PWWF 47(1) 30.2 0
Influent Pump Station PWWF 46.9(1) 30.2 0
Grit Removal PWWF 36(1) 30.2 0
Primary Clarification AADF
PWWF

17.5(1)
44(1)

15.1 30.2
0 0
Inter-Stage Pump Station PWWF 44.4(1) 30.2 0
Fine Screens PWWF 45(1) 30.2 0
MBR System AADF
PWWF

16.3(2)
36(2)

15.1 30.2
0 0
Membrane Tank Permeate
Pumps PWWF 50.9(1) 30.2 0
UV Disinfection PWWF 28.8(1) 30.2 -1.4
Digesters AADF 7.8(3)

15.1 -7.3
Sludge Dewatering AADF 7.1(3) 15.1 -8.0
Notes:
(1) Firm capacity: largest unit out of service.
(2) Total capacity: all units in service.
(3) Capacity was developed based on firm capacity and current operating conditions with an average feed concentration of 2.5% solids to the digesters.

In addition, the overall firm and total capacity of the WRF were plotted against the projected flows and are shown in Figure 7. This is further broken down in Figure 8 that shows the firm capacity, which is the capacity with the largest unit is out of service, in relation to the different unit processes capacities and delineates which unit process limits the firm capacity. Currently, the WRF firm capacity is limited by the dewatering process and anaerobic digestion.

The first recommended near-term project is to replace the TWAS pumps to allow TWAS to be thickened to an average of 5 percent TS and reduce the volume of sludge being fed to the digesters. Since the dewatering process and digesters are currently hydraulically limited, reducing the volume of sludge fed to them will directly increase their available capacities. After replacing the TWAS pumps, the dewatering process is still the limiting process for the WRF firm capacity and therefore, a dewatering process capacity expansion project should install a third screw press. After installation of the third screw press, the digesters become the limiting process and a new digester should be constructed. The last recommended near-term project is to expand the capacity of the UV system to meet the projected 2030 PWWF.

After all four recommended near-term projects have been implemented, the WRF becomes capacity limited by the MBR system at 16.3 mgd, which is greater than the projected 2030 flow so the WRF would then have sufficient near-term capacity.
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Figure 7 Firm and Total Capacity Trigger Plot With Projected AADF Flows and Necessary Capacity Expansion Improvements 124
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Figure 8 Firm Capacity Trigger Plot With Unit Processes Capacities

1.7.2 UV Disinfection System
As shown in Table 6 above, the capacity of the UV disinfection system does not have sufficient firm capacity to meet the projected 2030 PWWF and will need to be expanded. The existing system was constructed with space allocated for installing four additional modules in the existing channels. Installing these modules would increase the UV system’s firm capacity to be able to meet the projected 2030 flows.

Refer to TM 4 – Near-Term Project Descriptions for more information on the UV expansion project.

1.7.3 Anaerobic Digestion System
For the near-term horizon, the digesters have sufficient treatment capacity in terms of volatile solids (VS) loading but are limited by the hydraulic retention time (HRT). The HRT of the digesters was estimated based on the projected sludge flows. PS and scum flow was assumed to be proportional to the raw influent flows based on historical ratios from 2020 to 2023. Although TWAS flows for the calibration of the biological model were estimated based on WAS flows needed to match an SRT of 10 days, the TWAS flows used for digester HRT projections were conservatively assumed proportional to the to the raw influent flows based on historical ratios from 2020 to 2023. 125
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Based on the 2023 average sludge concentrations (2.6 percent PS+scum and 2.5 percent TWAS) and with Digester No. 8 OOS, the ADMMF HRT capacity of the digesters is below the minimum 15-day threshold for achieving Class B biosolids as seen in Figure 9.

Figure 9 Projected Anaerobic Digestion Hydraulic Retention Time (2.6% PS+scum and 2.5% TWAS).

By further thickening the PS + scum and TWAS streams to average concentrations of 3 percent and 5 percent, respectively, the sludge feed flows to the digesters could be reduced and restore some digestion capacity. The HRT of the digesters with these thicker sludge feeds is shown in Figure 10. As shown, an additional digester will need to be constructed by 2027 to meet the 15-day HRT requirement with the largest digester out of service. Refer to TM 4 – Near-Term Project Descriptions for more information on replacing the TWAS pumps and the digester capacity expansion project. 126
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Figure 10 Projected Anaerobic Digestion Hydraulic Retention Time (3% PS+scum and 5% TWAS)

1.7.4 Dewatering System
As shown in Table 6 above, the capacity of the dewatering system is not sufficient to meet the projected 2030 sludge flows. In addition, the dewatering system does not have enough firm capacity to meet the current peak sludge flows and the plant must run both screw presses to dewater all of the sludge. In order to be able to take a unit out of service, the dewatering system should be expanded with a third screw press to have sufficient firm capacity to meet the projected sludge flows and loads. Refer to TM 4 – NearTerm Project Descriptions for more information on the dewatering expansion project. 127
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APPENDIX A FLOW AND LOAD DATA
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Different datasets of the Visalia WRF operations were used as inputs of the biological model and to compare the model outputs during the calibration phase. Daily data mainly included the operational variables such as flows (influent, primary sludge and scum and TWAS) and water quality parameters (TSS COD, and BOD₅. Daily water quality parameters such as ammonia, nitrate, TKN, TP, alkalinity, were collected for a few weeks after the start of the project to augment the information regarding the influent characterization.

The input and output data of the biological model was screened from outliers using a 90-day rolling 2- sigma criterion (95% confidence interval) and were then reviewed and analyzed for periods of operations that diverged from nominal operating conditions. Outlier data was flagged and was not considered in the biological model calibration.

Figure 1A.1 Historical Daily Raw Influent BOD Concentrations 129
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Figure 1A.2 Historical Daily Raw Influent COD Concentrations Figure 1A.3 Historical Daily Raw Influent TSS Concentrations 130
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Figure 1A.4 Historical BOD Over TSS Ratios
Figure 1A.5 Historical COD Over TSS Ratios
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Figure 1A.6 Historical Influent And Effluent pH
Figure 1A.7 Historical Effluent TSS
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Figure 1A.8 Historical Effluent BOD
Figure 1A.9 Historical Effluent COD
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Figure 1A.10 Historical Effluent Nitrogenous Compounds
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APPENDIX B BIOLOGICAL MODEL INFORMATION
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Table 1B.1 Biological Model Calibration Table
Variable Units
Data (average over
baseline period)
Coefficient of
Variation of Data (1)
Simulated w/
biological model
Data/Model
Difference
Raw Influent
Flow MGD 12 7% 12 0.1%
TSS mg/L 715 62% 668 6.6%
BOD mg/L 539 36% 530 1.7%
COD mg/L 1,251 33% 1252 0.1%
TP (3) mgP/L 18.3 25% 18.1 0.7%
NHx-N (3) mgN/L 50.3 25% 47.8 4.9%
Temperature C 24 12% 24 0.0%
pH - 6.8 4% 6.8 0.0%
Primary Clarifiers
PS + Scum Flow MGD 0.1070 0.107 0.0%
Effluent TSS mg/L 128 50% 142 11%
Effluent BOD mg/L 294 25% 291 1.0%
Effluent COD mg/L 588 16% 553 6.0%
Sludge TSS mg/L 24,801 30% 58,782 137%
Sludge VSS (2) mg/L 22,174 29% 49,851 125%
Aeration Basins
MLSS mg/L 7,299 15% 7,198 1.4%
MLVSS mg/L 5,815 15% 5,515 5.2%
Airflow cfm missing 14,320
DO mg/L 2.13 35% 2 6.1%
Membrane Tanks
MLSS mg/L 10101 21% 10,061 0.4%
MLVSS mg/L 7,970 24% 7,706 3.3%
Airflow ppd missing 11,056
DO mg/L 2.1 6.1% 2.0 6.1%
WAS TSS mg/L 9,727 15% 10,061 3.4%
WAS VSS mg/L 7,927 13% 7,706 2.8%
GBT Filter
TWAS Flow MGD 0.08 39% 0.08 4.1%
TWAS TSS mg/L 24,015 20% 23,512 2.1%
TWAS VSS mg/L 18,794 19% 18,008 4.2%
Effluent TSS mg/L 678 134% 683 0.7%
Effluent VSS mg/L 554 73% 523 5.6%
Digesters
Digester TSS mg/L 15,217 6% 28,478 87.1%
Reactor VSS mg/L 10,727 9% 20,428 90.4%
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Variable Units
Data (average over
baseline period)
Coefficient of
Variation of Data (1)
Simulated w/
biological model
Data/Model
Difference
HRT(2) days 17 17 2.9%
Biogas Production cfd 264,403 15% 406,166 53.6%
Screw Press
Dewatering
Cake TSS % 15.6% 9% 15.8% 1.5%
Cake VSS % missing 11.4%
Screw Pressate TSS mg/L 307 81% 605 97.3%
Screw Pressate VSS mg/L missing 9% 434 1.5%
Effluent
BOD mg/L 2.57 3.0 (4) 0.79 1.78
COD mg/L 28.1 81% 29.25 4.2%
TSS mg/L 1.12 0.68 (4) 0.00 1.12 (4)
NHx-N mg/L 0.90 1.34 (4) 0.04 0.86 (4)
TKN mg/L 1.52 0.94 (4) 1.40 0.12 (4)
NO3-N mg/L 3.09 0.92 (4) 5.22 2.13 (4)
TN mg/L 4.54 1.18 (4) 6.63 2.09 (4)
TP mg/L 6.73 0.90 (4) 6.89 0.16 (4)
pH - 7.08 3% 6.72 5.1%
Notes:

1. The coefficient of variation shows the extent of variability in relation to the mean of the data. The coefficient of variation iscomputed by dividing the standard deviation by the mean.

2. The estimates for the hydraulic retention time of the digesters do not account for digester no. 8.

3. Data averages are computed using only 4 data samples, following a special sampling campaign.

4. The variation of the data and the difference between data and simulated values are shown here in absolute terms. 137
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APPENDIX C ANAEROBIC DIGESTER PERFORMANCE
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Primary sludge, scum, and thickened waste activated sludge (TWAS) undergo anaerobic digestion, a process designed for mesophilic stabilization of the solids and biogas generation. The solids are distributed across eight existing digesters. Of these eight digesters, No. 1 and No. 2 have an operating volume of 0.26 million gallons (MG) each, No. 3 through No. 7 have 0.52 MG each, and No. 8 has 1.94 MG (1.38 MG designed for active digestion and 0.55 MG for storage).

Following the 2017 improvements, the plant’s typical de-gritting of the digesters through gravity wasting has been limited. In April 2023, Digester No. 4 was taken out of service for maintenance and inspected.

The inspection revealed a significant accumulation of grit. It is expected that the other digesters also have significant grit accumulation that reduces the active volume of the digester and thus, reduces the overall HRT of the anaerobic digestion system.

Figure 1C.1 Historical Sludge Flows
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Figure 1C.2 Historical VFA Profiles For Digesters No. 1 Through No. 7 Figure 1C.3 Historical Active Digester Volumes And Estimated HRTs 140
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TECHNICAL MEMORANDUM 2
Condition Assessment
FINAL / February 2024
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TECHNICAL MEMORANDUM 2
Condition Assessment
FINAL / February 2024
This document is released for the purpose of information exchange review and planning only under the authority of Kyle T. Leonard, February 2024, CA PE 86011 . 142
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Contents
TM 2 CONDITION ASSESSMENT 2-1

2.1 Introduction 2-1

2.1.1 Overview 2-1

2.1.2 Project Goals 2-1

2.2 Condition Assessment Methodology 2-1

2.2.1 Introduction 2-1

2.2.2 Condition Assessment Rating Scale 2-1

2.2.3 Determining Reinvestment Year 2-2

2.3 Preliminary Treatment 2-2

2.3.1 Condition and Performance Assessment 2-2

2.3.2 Conclusions and Recommendations 2-5

2.4 Primary Treatment 2-5

2.4.1 Condition and Performance Assessment 2-5

2.4.2 Conclusions and Recommendations 2-8

2.5 Secondary Treatment 2-9

2.5.1 Condition and Performance Assessment 2-9

2.5.2 Conclusions and Recommendations 2-16

2.6 Tertiary Treatment 2-17

2.6.1 Condition and Performance Assessment 2-17

2.6.2 Conclusions and Recommendations 2-20

2.7 Solids Handling 2-20

2.7.1 Condition and Performance Assessment 2-20

2.7.2 Conclusions and Recommendations 2-23
Appendices

APPENDIX A CONDITION ASSESSMENT SUMMARY TABLE
Tables
Table 1 General Condition Scores 2-1
Figures
Figure 1 Gates in Grit Basins – Corroded Hand Crank 2-3 Figure 2 Septage Receiving Station – Cracked Concrete 2-4 Figure 3 Effluent Gates – Corrosion on Hand Cranks 2-9
Figure 4 Scum Box No. 1 – Corrosion on Piping 2-8
Figure 5 Braced Frame near MBT -Corrosion at Brace and Gusset Connection 2-13 Figure 7 RAS Pump – Sludge Spillage 2-16
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Figure 8 Wash Water Booster Pump - Corroded 2-21
Figure 9 Screen Manhole Under Screw Presses – Location of Overflows 2-23 144
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Abbreviations
Carollo Carollo Engineers
EUL estimated useful life
ft feet
MBR membrane bioreactor
MG million gallons
mgd million gallons per day
mg/L milligrams per liter
psi pounds per square inch
RAS recycled activated sludge
RUL remaining useful life
SCADA supervisory control and data acquisition
TWAS thickened waste activated sludge
WAS waste activated sludge
WRF Water Reclamation Facility
WWTP wastewater treatment plant
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TM 2 CONDITION ASSESSMENT

2.1 Introduction

2.1.1 Overview
This Technical Memorandum (TM) presents the findings and recommendations of the condition assessment performed for Visalia’s Water Reclamation Facility (WRF). The assessment includes evaluations for mechanical, structural, and electrical components of various assets at the WRF.

2.1.2 Project Goals
The goals of this condition assessment include the following:
• Evaluate the condition of each asset to identify system deficiencies. • Develop a list of rehabilitation and replacement needs for the near- and long-term time horizons. • Estimate remaining service life.

2.2 Condition Assessment Methodology

2.2.1 Introduction
This section provides background for how the assets at the WRF were scored and the rating system that dictated the scores. Additionally, the methodology for determining the asset’s ultimate remaining useful life (RUL) and the reinvestment year is described.

2.2.2 Condition Assessment Rating Scale
A visual condition assessment was performed for mechanical, structural, and electrical components of assets, which were then assigned a condition-based assessment score. The condition scoring (condition and performance) is based on a scale of one to five as described in Table 1.

Table 1 General Condition Scores
Condition or Probability
of Failure Score General Description Percent Life Consumed 1 (Best) Good: Asset is in good condition (no defects). 0 - 39 2 Acceptable: Asset has minor defects. 40 - 64
3 Fair: Asset has significant defects that will affect reliability or efficiency. 65 - 79 4 Poor: Asset is highly unreliable or inefficient. 80 - 19 5 (Worst) Failed: Asset is no longer able to function in its current condition. 90 - 100 146
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2.2.3 Determining Reinvestment Year
The condition-based scores and installation dates were used to determine when assets should be replaced or rehabilitated, which is referred to as the reinvestment year. To calculate this, the estimated useful life (EUL), RUL, condition-based scores, and installation dates were needed.

The EUL is a set number of years associated with a specific asset that indicates the typical lifetime of the asset. For example, a pump has an EUL of 20 years while a grinder has an EUL of 15 years. The RUL is a calculated time period, also in years, which uses the condition-based scores. To compute the RUL, the upper limit of the percent life consumed column in Table 1 was multiplied by the asset’s EUL then subtracted from the EUL.

The reinvestment year was then calculated using one of two ways: using the condition-based score from the field inspection or using the installation date of the asset. These methods are described further below:

Method 1- Field Inspection: The condition-based scores were used to calculate the estimated RUL as described above. The RUL was then added to 2023 – the year the condition assessment was performed – to determine the reinvestment year.

Method 2 - Installation Date: This method does not rely on inspecting the assets in the field and instead only uses the installation date and EUL. The reinvestment year is obtained by adding the EUL to the installation year.

Each asset’s reinvestment year was calculated both ways, and the project team determined which reinvestment year to use based on the asset’s criticality. For example, if the asset was a redundant pump to a critical process, then the minimum reinvestment year was used. For structures, the maximum reinvestment year was used. This is because the EUL is 50 years, but most of the structures at the WRF are in good to acceptable condition even though they exceed the 50-year lifespan for some structures. It is not recommended to tear down the structures that surpass the EUL and rebuild them though. Instead, another structural inspection should be performed in 10 years.

Asset reinvestment years and scores can be seen in Appendix A.

2.3 Preliminary Treatment
Several processes are included in preliminary treatment. The project team assessed the headworks, grit removal, biofilter, and septage receiving station areas. As mentioned previously, field inspections resulted in scoring related to mechanical, structural, and electrical components in areas as appropriate.

2.3.1 Condition and Performance Assessment

2.3.1.1 South Diversion Structure
Structural: Based on feedback from the City, this structure is in failed condition. The City indicated that exposed rock was present in the wall when they cored it for a new drain line. Improvements to this structure are needed.
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2.3.1.2 Headworks
Mechanical: Overall, the mechanical equipment is in acceptable or good condition with the exception of the influent gates and washer compactor. City staff indicated that the influent gates do not seal, and the hydraulic system has leaks, which will need to be repaired. Corrosion could be seen on both the influent gates and washer compactor as well.

Structural: Overall, the headworks building is in acceptable condition. No structural movement or any major deterioration is observed.

Electrical: Electrical equipment is in good and acceptable condition. Two of the six raw sewage pump VFD cabinets have been recently replaced while the other four are original. City staff has indicated that they have not had any issues with the equipment. There was some corrosion on the instruments and components of the raceway system, in the room with the bar screens.

2.3.1.3 Grit Removal
Mechanical: The grit removal equipment is generally in acceptable condition; however, corrosion was observed in the field, as seen on the hand cranks and gearboxes of the gates in Figure 1. The grit drive and the motors and piping of the grit pumps and classifiers need to be recoated to provide better protection of the equipment.

Figure 1 Gates in Grit Basins – Corroded Hand Crank
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Structural: Overall, the grit basins are in acceptable condition. Minor cracks on the floor are present, but these are mostly hairline cracks with no impact to the structure.

Electrical: There are some scratches and rust forming on the local control panels and their mounting brackets. The overall condition of the electrical equipment is good, with no reported issues from staff.

2.3.1.4 Biofilter
Mechanical: Both fans and the biofilter media are in good condition. However, the typical useful life of biofilter media is 10 years, which was last replaced in 2017. Replacing the media should be considered in the near future.

Structural: Overall structural condition is in good condition. Minor stains are at the anchor location. No major issues found.

Electrical: There was visible rust at the top of the bucket door in the second section of the MCC. No issues reported from city staff. The electrical equipment is in good condition.

2.3.1.5 Septage Receiving Station
Structural: The wall at the septage receiving station has damage to it seen in Figure 2. This may be due to a truck hitting the structure while backing up. The rest of the structure appeared to be in good condition, but overall, the structure is only in acceptable condition. Repair is recommended.

Figure 2 Septage Receiving Station – Cracked Concrete
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2.3.2 Conclusions and Recommendations

2.3.2.1 Mechanical
Generally, the mechanical equipment is in acceptable condition. However, some improvements are needed. The influent gates need to be sealed better since the hydraulic system has leaks. The biofilter’s media is approaching its 10-year lifespan and should be replaced soon. Additionally, a majority of the equipment has corrosion, which should be addressed with a coating and painting job.

2.3.2.2 Structural
The structures in this area are in good to acceptable condition with exception of the South Diversion Structure, which was scored as failed condition based on feedback from City staff. Improvements to the South Diversion structure are needed. Additionally, the septage receiving station was observed to have cracking, which could have been caused by a truck. As mentioned above, it is recommended to repair the structure where the crack is. No other structures need to be repaired.

2.3.2.3 Electrical
City staff have not indicated any issues with finding replacement parts for MCC H. Obtaining replacement parts will be a future issue and consideration should be made in replacing the MCC to avoid possible lengthy downtime in the future due to difficulty in finding replacement parts. The same considerations should be made for the VFD cabinets that have not been replaced. Arc flash stickers indicate that the previous study was done about 5 years ago, so an arc flash study is due.

2.4 Primary Treatment
This section includes the assessments performed for the Flow Split Structure, Primary Distribution Box A And B, the Primary Sedimentation Basins and Associated Equipment, and Scum Box No. 1 and No. 2. Like the previous section, assessments for the mechanical, structural, and electrical components are included as needed.

2.4.1 Condition and Performance Assessment

2.4.1.1 Flow Split Structure
Mechanical: The piping at this structure are generally in acceptable condition. Corrosion was observed on some of the piping by the structure, which can be seen in Figure 3. This piping should be recoated. 150
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Figure 3 Piping by the Flow Split Structure
Structural: Overall, the structure is in good condition. Minor cracks are present, but these are mostly hairline cracks with no impact to the structure.

2.4.1.2 Primary Distribution Box A and B
Structural: Overall, the structure is in acceptable condition. Primary Distribution Box B can be seen below in Figure 4.
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Figure 4 Primary Distribution Box B

2.4.1.3 Primary Sedimentation Basins (1, 2, 3, 4, and 5) Mechanical: The basins along with the associated equipment are in good to fair condition. The effluent troughs for all the primary sedimentation basins, except Primary Sedimentation Basin 5, are in fair condition, meaning significant defects were observed in the fields. The scum skimmers for Primary Sedimentation Basin 4 are also in fair condition. Corrosion was seen on all the sludge collectors, scum skimmers, and effluent troughs of the primary sedimentation basins.

Structural: Minor cracks and spalls are on the rebate at gratings, but the overall condition is acceptable.

Electrical: The electrical equipment is in good condition. Ther were no visible defects on the local control stations enclosures, conduits, and the mounting hardware. City staff indicated they have not had any issues with the electrical equipment.

2.4.1.4 Scum Box No. 1 and No. 2
Mechanical: Both scum boxes are in fair condition with corrosion seen on the piping, grinders, and pumps.

Scum Box No. 1’s piping is in poor condition, however. It is recommended to replace the piping in Scum Box No. 1.
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Figure 5 Scum Box No. 1 – Corrosion on Piping
Structural: Condition of the structure is good. Minor stains on the wall will not impact the adequacy of the structure.

Electrical: The electrical equipment is in good and acceptable condition. There were no defects visible on the primary sludge pump local control stations, conduits, and mounting hardware. There is some visible rust on the ferrous chloride pump enclosure, conduits, and mounting equipment. City staff have indicated that they have not experienced issues with the electrical equipment.

2.4.2 Conclusions and Recommendations

2.4.2.1 Mechanical
Similar to the preliminary treatment section, most of the equipment is in acceptable or fair condition with exception of Scum Box No. 1’s piping, which was in poor condition. It is recommended to replace this piping soon. Additionally, most equipment was noted to have corrosion; a coating and painting project is recommended.
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2.4.2.2 Structural
All structures are in good and acceptable condition. There are no reports of movement or settlement.

Minor cracks are present, but these are mostly hairline cracks with no impact to the structure.

2.4.2.3 Electrical
Electrical equipment is in good and acceptable condition. City staff did not report experiencing any issues with the electrical equipment. Arc flash stickers indicate that the previous study was done about 5 years ago, so an arc flash study is due.

2.5 Secondary Treatment
This section includes assessments for junction boxes, the inter-stage pump station, fine screen channels, flow distribution boxes, aeration basins and blowers, membrane bioreactor (MBR) system, MBR blower building, chemical area, and the recycled activated sludge (RAS) pump station.

2.5.1 Condition and Performance Assessment

2.5.1.1 Junction Box A
Mechanical: Mechanical equipment at Junction Box A included gates. The gates are in acceptable condition. As seen in Figure 6, the hand cranks on the effluent gates are corroded and need to be coated.

Figure 6 Effluent Gates – Corrosion on Hand Cranks
Structural: The structure is in acceptable condition.
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2.5.1.2 Inter-Stage Pump Station
Mechanical: The pumps at the Inter-Stage Pump Station are generally in good condition. Some corrosion was observed on the pumps though. Coating and re-painting the pumps is recommended.

Structural: Overall, structural is in good condition. Minor cracks are present, but these are mostly hairline cracks with no impact to the structure.

Electrical: The overall condition of the electrical equipment is good. Some of the equipment is dirty but there are no visible defects on the enclosures, conduits, and the mounting hardware. City staff have indicated that they have not had any issue with the electrical equipment.

2.5.1.3 Fine Screen Channels
Mechanical: The washer-dewatering-compacting units and booster pumps are in good condition and function well.

Structural: Similar to the Inter-Stage Pump Station, the structural elements are in good condition. Minor cracks are present, but these are mostly hairline cracks with no impact to the structure.

2.5.1.4 Junction Box C
Structural: This structure is in acceptable condition.

2.5.1.5 Flow Distribution Box A
Mechanical: The gates at Flow Distribution Box A are in acceptable condition. The hand cranks have corrosion on them, which should be recoated.

Structural: The structure is in acceptable condition.
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Figure 7 Junction Box A

2.5.1.6 Aeration Basins
Mechanical: The submersible mixers in the aeration basins are in good condition. The fine diffusers are generally in acceptable condition, but corrosion was not an issue nor was the piping. Staff indicated that some diffusers had burst though and needed to be replaced. Small diameter piping in the basins is in acceptable condition.

Structural: Aeration Basins Nos. 1-4 are in acceptable condition. Minor cracks and spalls on the rebate at gratings were observed in the field.

Electrical: The overall condition of the electrical equipment is good and acceptable. There is rust on the conduits and mounting hardware for the lighting and receptacles. There are no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have indicated that they have not had any issues with the electrical equipment.

2.5.1.7 Aeration Blowers
Mechanical: Aeration Blowers No. 1 – 5 were recently replaced in 2017 and are in good condition. No defects were observed.

Electrical: The electrical equipment is in good and acceptable condition. MCC D has some wear but is in acceptable condition. MCC NS and MCC SB have some buckets that are still being used but are mostly decommissioned. Staff have indicated that they do not have current issues with either the mostly decommissioned MCCs or the equipment still in use, considerations should be made in relocating the equipment that is still being used and fully decommissioning the MCCs. Consider including this effort of 156
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relocating the is use equipment buckets with future upgrades. MCC MD has some wear but is in acceptable condition. MCC GB is dirty but does not have observable defects. It is recommended that MCC GB be cleaned and inspected for any defects. City staff have indicated that they have not had issues with the electrical equipment and with obtaining replacement parts.

2.5.1.8 Aeration Effluent Junction Box D-1 and D-2
Mechanical: The gates in the effluent junction box are in acceptable condition. Some corrosion was observed. It is recommended to coat the hand cranks and gearboxes to protect the equipment.

Structural: Minor corrosion on the gates and hair line cracks on concrete are observed. Overall, the condition of the structure is acceptable.

2.5.1.9 Junction Box D-3 and D-4
Mechanical: Both Junction Box D-3 and D-4 had gates that are in acceptable condition. Some corrosion could be seen as shown in Figure 8. It is recommended that the gearboxes be coated to protect the equipment.

Figure 8 Corrosion on Gearbox
Structural: The junction boxes are in acceptable condition. 157
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2.5.1.10 MBR System
Mechanical: The MBR system, membrane equipment, permeate pumps, and backpulse pumps were installed in 2017 and are in good condition. No defects were observed, and City staff did not note any issues with this equipment.

Structural: Corrosion is observed at the brace and gusset connection, and this connection has corroded welds as seen in Figure 9. Periodic inspection is recommended.

Figure 9 Braced Frame near MBR -Corrosion at Brace and Gusset Connection Electrical: The overall condition of the electrical equipment is good. There are no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have indicated that they have not had issues with the electrical equipment.

2.5.1.11 MBR Blower Building
Mechanical: Along with the MBR system, the equipment in the MBR building was installed in 2017. The scouring and agitation air blowers, air compressors, and air dryers all are in good condition. No defects were observed at the equipment in this building.
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Figure 10 Air Scour Blower No. 1
Structural: The existing MBR building is a masonry building built in 2015, which is in good condition. No major cracks or settlement of the structure were observed.

Electrical: The overall condition of the electrical equipment is good. There were no visible defects on the electrical enclosures, conduits, and mounting software. City staff have indicated that they have not had issues with the electrical equipment.

2.5.1.12 Chemical Area
Mechanical: The chemical area contains the sodium hypochlorite and citric acid metering pumps. The pumps worked well and appeared to be in good condition. No defects were observed here.

Structural: The overall structural condition is good. The area was clean with no defects observed in the concrete.
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WATER RECLAMATION FACILITY - FACILITY PLAN 2-15
Figure 11 Chemical Area
Electrical: The overall condition of the electrical equipment is in good condition. There were no visible defects on the conduits and mounting hardware. City staff have indicated that they have not had issues with the electrical equipment.

2.5.1.13 RAS Pump Station
Mechanical: The RAS pumps and waste activated sludge (WAS) pumps are in good condition. However, the RAS pumps could be recoated/repainted since sludge is coming out of the air release valve and spilling onto the equipment and surrounding area as seen in Figure 12. It is recommended to install piping from the air release valves to drains instead of having them spill onto the equipment and piping. 160
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Figure 12 RAS Pump – Sludge Spillage
Structural: Overall, structural is in good condition. No major cracks or settlement of the structure were observed.

Electrical: The overall condition of the electrical system is in good condition. There were no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have indicated they have not had issues with the electrical equipment.

2.5.2 Conclusions and Recommendations

2.5.2.1 Mechanical
Most of the equipment was installed in 2017 and is in good condition. City staff did not mention any issues with the equipment either. The RAS pumps had some sludge spillage coming out from the valve. It is recommended to install piping from the air release valves to drains instead of having them spill onto the equipment and piping. Also, a coating and painting project is recommended for those pumps and the hand cranks on the gates in the junction and flow distribution boxes.

2.5.2.2 Structural
Structures in the secondary treatment area are in good to acceptable condition with little to no defects observed in the field. Multiple structures had minor cracks, which were mostly hairline cracks that had no impact on the structure. The aeration basins also had some minor cracks and spalls on the rebate at 161
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gratings. In addition, corrosion was observed at the brace and gusset connection near the MBR system.

Periodic inspections are recommended to monitor this development.

2.5.2.3 Electrical
This area is in good condition. Only minor defects, such as rust on some conduits and dirty equipment, were observed in a couple areas, but otherwise, no visible defects were observed. The MCCs in the aeration basin area are in acceptable condition; a few of them, however, are mostly decommissioned. It is recommended to consider relocating the MCCs that are still in use and fully decommissioning those that are mostly decommissioned. This effort should be considered with future upgrades.

2.6 Tertiary Treatment
Tertiary Treatment includes the ultraviolet (UV) equipment and structure, the recycled water distribution box, recycled water equipment, ponds, and the Irrigation Pump Station.

2.6.1 Condition and Performance Assessment

2.6.1.1 UV Area
Mechanical: The channel gates and modules were installed in 2017 and are in good condition. No defects were observed here.

Structural: Overall, the UV effluent box and structure are in good condition. Minor cracks are present and are acceptable as they are hairline/shrinkage cracks. Settlement and movement of structure is not observed.
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Figure 13 UV Channels
Electrical: The overall condition of the electrical equipment is good. There were no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have indicated that they have not had issues with the electrical equipment.

2.6.1.2 Recycled Water Distribution Box
Structural: The Recycled Water Distribution Box is a concrete structure. No major defects are observed.

Minor cracks are present but are acceptable as they are hairline/shrinkage cracks. Settlement and movement of structure is not observed. Overall, the structure is in good condition.

Electrical: The condition of the electrical equipment was good. There were no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have indicated that they have not had issues with the electrical equipment.

2.6.1.3 Recycled Water Equipment
Mechanical: Equipment included in this area is the hydropneumatics recycled water tank, plant water pumps, and an air compressor. All of these were installed in 2017 and are in good condition. The plant water pumps could use a touch up paint job though.
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Figure 14 Plant Water Pumps
Electrical: The condition of the electrical equipment is good. There were no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have indicated that they have not had issues with the electrical equipment.

2.6.1.4 Regulating Ponds A and B
Mechanical: The regulating ponds are in good condition. No defects were observed during the site visit.

2.6.1.5 Ponds 2 and 3
Mechanical: City staff indicated that these ponds are in good condition, and they do not have any issues with them.

2.6.1.6 Irrigation Pump Station
Mechanical: Based on City feedback, the pumps at the Irrigation Pump Station are in good condition.

These pumps were installed in 2017, and City staff indicated that they run properly and do not have issues.

Structural: According to City staff, the Irrigation Pump Station wet well, which was constructed in 2017, is in good condition.
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2.6.2 Conclusions and Recommendations

2.6.2.1 Mechanical
The majority of this area was installed in 2017. All the equipment is in good condition, and no defects were observed. No action is required for the mechanical equipment here.

2.6.2.2 Structural
The structures in this area are in good condition with little to no defects found in the structures. No action is required for the structures here.

2.6.2.3 Electrical
Electrical equipment in this area is in good condition with no visible defects on the enclosures, conduits, and mounting hardware. No action is required for the electrical equipment.

2.7 Solids Handling
This section includes the thickening system (gravity belt thickeners [GBTs] and associated equipment and thickened WAS [TWAS]), sludge disintegration system, digesters and associated equipment, digester gas treatment system, and sludge dewatering equipment.

2.7.1 Condition and Performance Assessment

2.7.1.1 Thickening System
Mechanical: The GBTs and TWAS pumps are in acceptable condition with minor defects. The TWAS pump piping could be coated. The wash water booster pumps and polymer system are in fair condition.

Corrosion was noted on the booster pump, which would benefit from a coating job. 165
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Figure 15 Wash Water Booster Pump
Structural: Overall, the structure is in good condition. Hairline cracks observed are not detrimental to the adequacy of the pad.

Electrical: The overall condition of the electrical equipment is in good and acceptable condition. There were no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have not indicated any issues with the equipment.

2.7.1.2 Digester Area
Mechanical: Generally, the digester equipment is in acceptable condition except for Boiler No. 3 being in fair condition. Boiler No. 3 had significant corrosion and defects on the piping. Also, the valves on Digester No. 7 need to be painted. Sludge Transfer Pump Station No. 1 and the Digester No. 8 equipment, installed in 2017, are in good condition. Digester No. 4 was out of service when the condition assessment was conducted.

Structural: Overall, Digesters No. 1 – 7 are in acceptable condition. Minor cracks are present but are acceptable as they are hairline/shrinkage cracks. Settlement and movement of the structures is not observed.

Electrical: The overall condition of the electrical equipment is in good and acceptable condition. Even though city staff have not had issues with MCC BC, consideration should be taken into replacing the MCC as it will become harder to find replacement parts. There are no visible defects on the other electrical enclosures, conduits, and mounting hardware.

2.7.1.3 Gas Treatment System
Mechanical: The gas treatment system was installed in 2017 and is in good condition. No defects were observed.
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Structural: Overall, structural is in good condition.

Electrical: The overall condition of the electrical system is in good condition. There are no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have indicated that they have not had issues with the electrical equipment.

2.7.1.4 Sludge Dewatering
Mechanical: The dewatering equipment, installed in 2017, is in good to acceptable condition. Struvite buildup was present on one of the screw presses, so it was taken offline for maintenance, leaving only one screw press running. Both screw presses also had bulging at the panels. Additionally, staff noted that when high loads come into the plant, both screw presses need to run at full capacity to handle the influent. A third screw press should be considered to provide redundancy in the system. Coating the motors and gearboxes of the screw presses should be considered as well.

Figure 16 Struvite Formation on the Screw Press
Structural: Overall, the structure supporting the screw presses is in acceptable condition. There appears to be no significant settlement of columns/foundations. The sludge drying beds also are in good condition.

Electrical: The overall condition of the electrical equipment is in good condition. There are no visible defects on the electrical enclosures, conduits, and mounting hardware. City staff have indicated that they have not had issues with the electrical equipment.
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Site/Civil: The drainage in this area is in poor condition. City staff noted that the permeate piping periodically overflows from the screen manhole under the screw presses, which should be addressed. See Figure 17 for location of occasional overflow.

Figure 17 Screen Manhole Under Screw Presses – Location of Overflows

2.7.2 Conclusions and Recommendations

2.7.2.1 Mechanical
Overall, this area is in acceptable condition. In several areas, corrosion was observed as well as equipment needing touch-up paint. It is recommended to have a coating and painting project to address these defects. For the screw presses, City staff noted that both screw presses at full capacity when loading is high to the plant, which means a redundant screw press is not available. It is recommended to add a third screw press in the near future.

2.7.2.2 Structural
There are no major issues, and overall conditions of the structures are in good condition. Minor defects or places of repair have been identified in this report and are documented in the above sections.

2.7.2.3 Electrical
This area is in good condition and no action is required for the equipment here. 168
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APPENDIX A CONDITION ASSESSMENT SUMMARY TABLE
169
Asset Process Sub-Process Discipline Asset Class Approximate Year Built Approximate Structure Age Estimated Useful Life POF/ Condition Reinvestment Year South Diversion Structure
Preliminary
Treatment
Headworks Structural Structure 2002 21 50 5 2023
Influent Gates Preliminary
Treatment
Headworks Mechanical Slide Gate 2002 21 20 3 2023
Headworks No. 1
Preliminary
Treatment
Headworks Structural Building 2002 21 50 2 2053
Bar Screens No. 1 and 2
Preliminary
Treatment
Headworks Mechanical Screen 2002 21 15 3 2023
Washer Compactor
Preliminary
Treatment
Headworks Mechanical Compactor 2002 21 15 3 2023
Influent Pumps No. 1-5 Preliminary
Treatment
Headworks Mechanical Pump 2002 21 20 2 2023
Influent Pump No. 6 Preliminary
Treatment
Headworks Mechanical Pump 2017 6 20 1 2037
Grit Basins
Preliminary
Treatment
Grit Removal Structural Structure 2002 21 50 2 2053
Grit Basins
Preliminary
Treatment
Grit Removal Mechanical Basin 2002 21 50 3 2040
Gates
Preliminary
Treatment
Grit Removal Mechanical Slide Gate 2002 21 20 3 2030
Grit Pumps
Preliminary
Treatment
Grit Removal Mechanical Pump 2002 21 20 3 2023
Grit Classifiers Preliminary
Treatment
Grit Removal Mechanical Classifier 2002 21 20 3 2023
Biofilter Fan No. 1 and 2 Preliminary
Treatment
Biofilter Mechanical Fan 2017 6 15 1 2032
Biofilter Cells Preliminary
Treatment
Biofilter Mechanical Media 2017 6 10 1 2027
Septage Receiving Station
Preliminary
Treatment
Septage Receiving
Station
Structural Structure 2017 6 50 2 2067
Motor Control Center (2 12KV Switch
Gears)
Preliminary
Treatment
N/A Electrical MCC 2017 6 30 1 2047
Motor Control Center "H"
Preliminary
Treatment
Headworks Electrical MCC 1966 57 30 2 2023
Motor Control Center "BIO"
Preliminary
Treatment
Biofilter Electrical MCC 2017 6 30 2 2041
Bar Screens 1 & 2 Local Control
Station
Preliminary
Treatment
Headworks Electrical Panel 2002 21 20 1 2023
Grit Pumps (4) Local Control Stations
Preliminary
Treatment
Grit Removal Electrical Panel 2002 21 20 2 2023
12 kVA Switch Gear
Preliminary
Treatment
N/A Electrical Switchgear 2017 6 30 1 2047
Lighting Panel H
Preliminary
Treatment
Headworks Electrical Panel 2002 21 20 2 2023
Lighting Transformer "H" Preliminary
Treatment
Headworks Electrical Transformer/Lighting 2002 21 20 2 2023 Raw Sewage Pump VFD Cabinets
Preliminary
Treatment
Headworks Electrical VFD 2002 21 15 1 2023
Flow Split Structure Primary Treatment Headworks Structural Structure 1966 57 50 1 2073 Primary Distribution Box A Primary Treatment
Primary
Sedimentation Basin
1, 2, and 3
Structural Structure 1966 57 50 2 2053
Primary Distribution Box B Primary Treatment
Primary
Sedimentation Basin
1, 2, and 3
Structural Structure 1992 31 50 2 2053
A - 1
170
Asset Process Sub-Process Discipline Asset Class Approximate Year Built Approximate Structure Age Estimated Useful Life POF/ Condition Reinvestment Year Primary Sedimentation Basin 1, 2, 3 Primary Treatment
Primary
Sedimentation Basin
1, 2, and 3
Structural Structure 1966 57 50 2 2053
Sludge Collectors Primary Treatment
Primary
Sedimentation Basin
1 Mechanical Chain and Flight 2023 0 30 0 2053
Scum Skimmers Primary Treatment
Primary
Sedimentation Basin
1 Mechanical Skimmer 2023 0 20 0 2043
Sludge Collectors Primary Treatment
Primary
Sedimentation Basin
2 Mechanical Chain and Flight 2004 19 30 2 2034
Scum Skimmers Primary Treatment
Primary
Sedimentation Basin
2 Mechanical Skimmer 2004 19 20 2 2024
Sludge Collectors Primary Treatment
Primary
Sedimentation Basin
3 Mechanical Chain and Flight 2007 16 30 2 2037
Scum Skimmers Primary Treatment
Primary
Sedimentation Basin
3 Mechanical Skimmer 2007 16 20 2 2027
Effluent Troughs Primary Treatment
Primary
Sedimentation Basin
1, 2, and 3
Mechanical Trough 1966 57 20 3 2023
Primary Sedimentation Basin 4 Primary Treatment
Primary
Sedimentation Basin
4 Structural Structure 1992 31 50 2 2053
Sludge Collectors Primary Treatment
Primary
Sedimentation Basin
4 Mechanical Chain and Flight 2014 9 30 2 2041
Scum Skimmers Primary Treatment
Primary
Sedimentation Basin
4 Mechanical Skimmer 1992 31 20 3 2023
Effluent Troughs Primary Treatment
Primary
Sedimentation Basin
4 Mechanical Trough 1992 31 20 3 2023
Primary Sedimentation Basin 5 Primary Treatment
Primary
Sedimentation Basin
5 Structural Structure 2001 22 50 2 2053
Sludge Collectors Primary Treatment
Primary
Sedimentation Basin
5 Mechanical Chain and Flight 2001 22 30 2 2031
Scum Skimmers Primary Treatment
Primary
Sedimentation Basin
5 Mechanical Skimmer 2001 22 20 3 2023
Effluent Troughs Primary Treatment
Primary
Sedimentation Basin
5 Mechanical Trough 2001 22 20 2 2023
Primary Sludge Grinders (2) Primary Treatment
Primary
Sedimentation Mechanical Grinder 2017 6 15 3 2028
Primary Sludge Pumps (4) Primary Treatment
Primary
Sedimentation Mechanical Pump 2017 6 20 2 2035
Scum Grinder Primary Treatment Scum Box No. 1 Mechanical Grinder 1966 57 15 4 2023 Scum Pump Primary Treatment Scum Box No. 1 Mechanical Pump 1966 57 20 4 2023 Scum Grinder Primary Treatment Scum Box No. 2 Mechanical Grinder 1992 31 15 3 2023 Scum Pump Primary Treatment Scum Box No. 2 Mechanical Pump 1992 31 20 3 2023 Effluent Gates Primary Treatment Junction box Mechanical Slide Gate 1966 57 20 3 2023 A - 2
171
Asset Process Sub-Process Discipline Asset Class Approximate Year Built Approximate Structure Age Estimated Useful Life POF/ Condition Reinvestment Year Motor Control Center "6000" Primary Treatment
Primary
Sedimentation
Electrical MCC 2017 6 30 1 2047
Primary Sludge Pump Local Control
Stations (4)
Primary Treatment
Primary
Sedimentation Electrical Panel 2017 6 20 1 2037
Primary Sludge Grinders Control
Panels
Primary Treatment
Primary
Sedimentation Electrical Panel 2017 6 20 1 2037
Junction Box A
Secondary
Treatment
Junction box Structural Structure 1966 57 50 2 2053
Vertical Axial Flow Propeller Pumps (3)
Secondary
Treatment
Inter-Stage Pump
Station
Mechanical Pump 2017 6 20 2 2035
Washing-Dewatering-Compacting
Unit
Secondary
Treatment
Fine Screen Channels Mechanical Compactor 2017 6 15 1 2032 Booster Pump
Secondary
Treatment
Fine Screen Channels Mechanical Pump 2017 6 20 1 2037
Junction Box C
Secondary
Treatment
Fine Screen Channels Structural Structure 1975 48 50 2 2053 Flow Distribution Box A
Secondary
Treatment
Aeration Basins Structural Structure 1975 48 50 2 2053
Aeration Basin 1, 2, 3, and 4
Secondary
Treatment
Aeration Basin 1, 2,
3, and 4
Structural Basin 1966 57 50 2 2053
Submersible Mixers
Secondary
Treatment
Aeration Basin 1, 2,
3, and 4
Mechanical Mixer 2017 6 20 1 2037
Fine Bubble Diffusers Secondary
Treatment
Aeration Basin 1, 2,
3, and 4
Mechanical Diffuser 2017 6 15 2 2032
Small Diameter Piping
Secondary
Treatment
Aeration Basin 1, 2,
3, and 4
Mechanical Pipe 2017 6 40 2 2047
Aeration Blower No. 1-5
Secondary
Treatment
Blower Building No.
1 Mechanical Blower 2017 6 30 1 2047
Aeration Effluent Junction Box D-1 Secondary
Treatment
Aeration Basin 1, 2,
3, and 4
Structural Structure 1975 48 50 2 2053
Junction Box D-3
Secondary
Treatment
Aeration Basin 1, 2,
3, and 4
Structural Structure 2015 8 50 2 2065
Aeration Effluent Junction Box D-2 Secondary
Treatment
Aeration Basin 1, 2,
3, and 4
Structural Structure 2015 8 50 2 2065
Junction Box D-4
Secondary
Treatment
Aeration Basin 1, 2,
3, and 4
Structural Structure 2015 8 50 2 2065
Membrane Equipment
Secondary
Treatment
Membrane
Bioreactor System
Mechanical Equipment 2017 6 20 1 2037
Permeate Pumps
Secondary
Treatment
Membrane
Bioreactor System
Mechanical Pump 2017 6 20 1 2037
Backpulse Pumps
Secondary
Treatment
Membrane
Bioreactor System
Mechanical Pump 2017 6 20 1 2037
MBR Blower Building
Secondary
Treatment
MBR Blower Building Structural Building 2015 8 50 1 2073 Scouring Blowers (4)
Secondary
Treatment
MBR Blower Building Mechanical Blower 2017 6 30 1 2047
Agitation Air Blowers (2)
Secondary
Treatment
MBR Blower Building Mechanical Blower 2017 6 30 1 2047
Air Compressors (2)
Secondary
Treatment
MBR Blower Building Mechanical Compressor 2017 6 15 1 2032 Air Dryer (2)
Secondary
Treatment
MBR Blower Building Mechanical Air Dryer 2017 6 20 1 2037 Sodium Hypochlorite Metering Pump
Secondary
Treatment
Chemical Area Mechanical Pump 2017 6 20 1 2037
Citric Acid Metering Pump
Secondary
Treatment
Chemical Area Mechanical Chemical Pump 2017 6 10 1 2027 A - 3
172
Asset Process Sub-Process Discipline Asset Class Approximate Year Built Approximate Structure Age Estimated Useful Life POF/ Condition Reinvestment Year Sodium Hypochlorite Spray Nozzles
Secondary
Treatment
Chemical Area Mechanical Nozzle 2017 6 15 2 2032
RAS Pumps (4)
Secondary
Treatment
RAS Pump Station Mechanical Pump 2017 6 20 1 2037
WAS Pumps (2)
Secondary
Treatment
RAS Pump Station Mechanical Pump 2017 6 20 1 2037
Standby Generators 1
Secondary
Treatment
N/A Electrical Generator 2017 6 30 1 2047
Standby Generators 2
Secondary
Treatment
N/A Electrical Generator 2017 6 30 1 2047
Blower Bldg 1 XFMR
Secondary
Treatment
MBR Blower Building Electrical Transformer/Lighting 2017 6 20 1 2037 Blower Bldg 2 XFMR
Secondary
Treatment
MBR Blower Building Electrical Transformer/Lighting 2017 6 20 1 2037 MCC-SB
Secondary
Treatment
Blower Building No.
1 Electrical MCC 1970 53 30 4 2023
MCC-NS
Secondary
Treatment
Blower Building No.
1 Electrical MCC 1970 53 30 4 2023
Inter-Stage Pump VFD Panels
Secondary
Treatment
Inter-Stage Pump
Station
Electrical VFD 2017 6 15 1 2032
Power Panel "5PP-01"
Secondary
Treatment
MBR Blower Building Electrical Panel 2017 6 20 1 2037
Switchboard 5000
Secondary
Treatment
MBR Blower Building Electrical Switchgear 2017 6 30 1 2047 MBR Control Panels
Secondary
Treatment
Membrane
Bioreactor System
Electrical Panel 2017 6 20 1 2037
Motor Control Center "Recycle"
Secondary
Treatment
Recycled water Electrical MCC 2017 6 30 3 2033
Switchboard 4000
Secondary
Treatment
Blower Building No.
1 Electrical Switchgear 2017 6 30 1 2047
Motor Control Center "3000"
Secondary
Treatment
Blower Building No.
1 Electrical MCC 2017 6 30 1 2047
Lighting Panel 4LP-1
Secondary
Treatment
Blower Building No.
1 Electrical Transformer/Lighting 2017 6 20 1 2037
Motor Control Center "MBR"
Secondary
Treatment
Membrane
Bioreactor System
Electrical MCC 2017 6 30 1 2047
Permeate Pump VFD Panel (10)
Secondary
Treatment
Membrane
Bioreactor System
Electrical VFD 2017 6 15 1 2032
Backpulse Pump VFD Cabinets 1 & 2
Secondary
Treatment
Membrane
Bioreactor System
Electrical VFD 2017 6 15 1 2032
RAS Pump VFD Cabinets (1-4)
Secondary
Treatment
RAS Pump Station Electrical VFD 2017 6 15 1 2032
Blower Building 1 Power Panels
Secondary
Treatment
Blower Building No.
1 Electrical Panel 2017 6 20 1 2037
Transformer E Secondary
Treatment
MBR Blower Building Electrical Transformer/Liquid Filled 2017 6 30 1 2047 Fine Screen Control Panels
Secondary
Treatment
Fine Screen Channels Electrical Panel 2017 6 20 2 2035
Motor Control Center "MD"
Secondary
Treatment
Blower Building No.
1 Electrical MCC 1992 31 30 2 2023
Motor Control Center "D"
Secondary
Treatment
Blower Building No.
1 Electrical MCC 1995 28 30 2 2025
Gravity Belt Thickener Solids Handling Thickening Mechanical Thickener 1992 31 20 3 2023 GBT Wash Water Booster Water
Pumps
Solids Handling Thickening Mechanical Pump 1992 31 20 3 2023 Thickened WAS Pumps (2) Solids Handling Thickening Mechanical Pump 1992 31 20 2 2023 Polymer Injection Solids Handling Thickening Mechanical Injector 1992 31 15 3 2023 A - 4
173
Asset Process Sub-Process Discipline Asset Class Approximate Year Built Approximate Structure Age Estimated Useful Life POF/ Condition Reinvestment Year Digester No. 1-4 Sludge Pumps Solids Handling Digestion Mechanical Pump 2017 6 20 2 2035 Dig 1-4 Heating Equipment Solids Handling Digestion Mechanical Heat Exchanger Unknown Unknown 20 2 2035 Digester 1, 2, 3, and 4 Mixing
Equipment
Solids Handling Digestion Mechanical Pump 2017 6 20 2 2035 Digester 5 Heating Equipment Solids Handling Digestion Mechanical Pump Unknown Unknown 20 2 2035 Digester 5 Mixing Equipment Solids Handling Digestion Mechanical Pump 2017 6 20 2 2035 Digester 6 Heating Equipment Solids Handling Digestion Mechanical Pump Unknown Unknown 20 2 2035 Digester 6 Mixing Equipment Solids Handling Digestion Mechanical Pump 2017 6 20 2 2035 Digester 7 Heating Equipment Solids Handling Digestion Mechanical Pump Unknown Unknown 20 2 2035 Digester 7 Mixing Equipment Solids Handling Digestion Mechanical Pump 2017 6 20 2 2035 Sludge Transfer Pump Station No.1
Pump
Solids Handling
Sludge Transfer
Pump Station
Mechanical Pump 2017 6 20 1 2037
Digester 8 Heating Equipment Solids Handling Digestion Mechanical Pump 2017 6 20 1 2037 Digester 8 Mixing Equipment Solids Handling Digestion Mechanical Pump 2017 6 20 1 2037 Boilers #1 and #2 Solids Handling Digestion Mechanical Boiler 2011 12 20 2 2031 Boiler #3 Solids Handling Digestion Mechanical Boiler 1998 25 20 3 2023 Digester Gas Booster Blowers Solids Handling Digestion Mechanical Blower 2017 6 30 1 2047 Digester Sludge Dewatering Feed
Pumps (3)
Solids Handling Dewatering Mechanical Pump 2017 6 20 1 2037 Sludge Dewatering Building Solids Handling Dewatering Mechanical Building 2017 6 50 1 2067 Screw Presses (2) Solids Handling Dewatering Mechanical Screw Press 2017 6 20 2 2035 Screw Presses Solids Handling Dewatering Site/Civil Pipe 2017 6 40 4 2031 Digester Gas Holder Solids Handling Gas Treatment Mechanical Tank 2017 6 30 1 2047 Gas Treatment System Solids Handling Gas Treatment Mechanical Gas Treatment 2017 6 20 1 2037 IC Engine Solids Handling Gas Treatment Mechanical Icengine 2017 6 20 1 2037 Waste Gas Flare Solids Handling Gas Treatment Mechanical Flare 2017 6 15 1 2032 MCC-RPGS Solids Handling Gas Treatment Electrical MCC 2017 6 30 1 2047 Motor Control Center "BC" Solids Handling Digestion Electrical MCC 1975 48 30 2 2023 Motor Control Center "BC1" Solids Handling Digestion Electrical MCC 2017 6 30 1 2047 Motor Control Center "DW" Solids Handling Dewatering Electrical MCC 2017 6 30 1 2047 Polymer Control Panels Solids Handling Dewatering Electrical Panel 2017 6 20 1 2037 Screw Press Control Panel Solids Handling Dewatering Electrical Panel 2017 6 20 1 2037 Sludge Drying Beds Solids Handling Dewatering Structural Drying Bed 1992 31 50 1 2073 Motor Control Center "BA" Solids Handling Digestion Electrical MCC 2017 6 30 1 2047 Gravity Belt Thickener Remote Control
Panels 1 & 2
Solids Handling Thickening Electrical Panel 1992 31 20 1 2023 Lighting Panel LP & Transformer Solids Handling Thickening Electrical Transformer/Lighting 1992 31 20 1 2023 Dewatering Screw Press Disconnects 1
& 2
Solids Handling Dewatering Electrical Disconnect 2017 6 20 1 2037 Digester Sludge Grinder Control
Panels
Solids Handling Digestion Electrical Panel 2017 6 20 1 2037 7LP-01 MPZ Panel Solids Handling Dewatering Electrical Transformer/Lighting 2017 6 20 2 2035 Digester Gas Holder Unit Control
Panel
Solids Handling Gas Treatment Electrical Panel 2017 6 20 1 2037 Motor Control Center "A" Solids Handling Gas Treatment Electrical MCC 2017 6 30 1 2047 Motor Control Center "GB" Solids Handling Thickening Electrical MCC 1992 31 30 1 2023 Power Command Transfer Switch Solids Handling Digestion Electrical Transfer Switch 1992 31 30 3 2023 Gravity Belt Thickener Local Control
Panels 1 & 2
Solids Handling Thickening Electrical Panel 1992 31 20 1 2023 Sludge Transfer Pump Station
Electrical Equipment
Solids Handling
Sludge Transfer
Pump Station Electrical Panel 2017 6 20 1 2037
Digester 8 Solids Handling Digestion Electrical Panel 2017 6 20 1 2037 Digester 7 Solids Handling Digestion Structural Structure 2001 22 50 2 2053 Digester 8 Solids Handling Digestion Structural Structure 2017 6 50 2 2067 Gravity Belt Thickener Solids Handling Thickening Structural Structure 1992 31 50 1 2073 Digester 6 Solids Handling Digestion Structural Structure 1998 25 50 2 2053 Digester 1, 2, 3, 4, & 5 Solids Handling Digestion Structural Structure 1966 57 50 2 2053 A - 5
174
Asset Process Sub-Process Discipline Asset Class Approximate Year Built Approximate Structure Age Estimated Useful Life POF/ Condition Reinvestment Year UV Channel Gates Tertiary Treatment UV area Mechanical Slide Gate 2017 6 20 1 2037 UV Modules Tertiary Treatment UV area Mechanical UV System 2017 6 20 1 2037 UV Effluent Box Tertiary Treatment UV area Structural Structure 2017 6 50 1 2073 Regulating Pond A & B Tertiary Treatment Regulating Reservoir Mechanical Pond 2017 6 50 1 2067 Pond 2 & 3 Tertiary Treatment Pond Mechanical Pond 1996 27 50 1 2046 Wet well Tertiary Treatment
Irrigation Pump
Station
Structural Structure 2017 6 50 1 2073
Pumps Tertiary Treatment
Irrigation Pump
Station
Mechanical Pump 2017 6 20 1 2037
RW Distribution Box Tertiary Treatment Recycled water Structural Structure 2017 6 50 1 2073 Hydropneumatic RW Tank Tertiary Treatment Recycled water Mechanical Tank 2017 6 30 1 2047 Hydropneumatic RW Tank Tertiary Treatment Recycled water Mechanical Pump 2017 6 20 1 2037 Air Compressor Tertiary Treatment Recycled water Mechanical Compressor 2017 6 15 1 2032 UV Channels 1 & 2 Panels Tertiary Treatment UV area Electrical Panel 2017 6 20 1 2037 Well and Expansion Tank Other N/A Mechanical Tank 2003 20 30 2 2033 A - 6
175
Water Reclamation Facility - Facility Plan
TECHNICAL MEMORANDUM 3
Environmental Opportunities
FINAL / February 2024
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Water Reclamation Facility – Facility Plan
TECHNICAL MEMORANDUM 3
Environmental Opportunities
FINAL / February 2024
This document is released for the purpose of information exchange review and planning only under the authority of Christine Polo, February 2024, CA PE 6843. 177
TECHNICAL MEMORANDUM 3 – ENVIRONMENTAL OPPORTUNITIES
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WATER RECLAMATION FACILITY - FACILITY PLAN i
Contents
TM 3 ENVIRONMENTAL OPPORTUNITIES 3-1

3.1 Introduction 3-1

3.2 Recycled Water Opportunities 3-1

3.3 Class A Biosolids Opportunities 3-1

3.3.1 Introduction 3-1

3.3.2 Current Solids Processes and Biosolids Management Practices 3-1

3.3.3 Regulatory Drivers 3-2

3.3.4 Financial Drivers 3-3

3.3.5 Class A Options and High-Level Cost Estimates 3-4

3.3.6 Recommendations 3-6

3.4 Energy Opportunities 3-7

3.4.1 Introduction 3-7

3.4.2 Current Digester Gas Utilization and Energy Generation Systems 3-7

3.4.3 Regulatory and Financial Drivers 3-7

3.4.4 Energy Opportunities and High-Level Cost Estimates 3-9

3.4.5 Recommendations 3-11
Tables
Table 1 Biosolids Hauling and Land Application Rates and Quantities 3-3 Table 2 Class A Treatment Technology Options, Advantages and Disadvantages, and High-Level Cost Estimates 3-4
Table 3 Projected Future Air-Dried Solids Hauling and Land Application Costs for Realistic and Worst-Case Scenario 3-6
Figures
Figure 1 County Land Application Ordinances in California 3-2 Figure 3 Digester Gas Utilization Options 3-9
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Abbreviations
AACE Association for the Advancement of Cost Engineering ACF Advanced Clean Fleets
AWDF average dry weather flow
BMP biosolids master plan
C Celsius
Carollo Carollo Engineers
CASA California Association of Sanitation Agencies
CHP combined heat and power
CIP capital improvement program
City City of Visalia
CPUC California Public Utilities Commission
eRIN electric renewable identification number
F Fahrenheit
FOG fats, oils, and grease
HRT hydraulic retention time
H2S hydrogen sulfide
IRA Inflation Reduction Act
KOH potassium hydroxide
kW kilowatts
kWh/year kilowatt-hours per year
LCFS Low Carbon Fuel Standard
M million
MG million gallons
mgd million gallons per day
MW megawatts
NaOH sodium hydroxide
O&M operations and maintenance
PFAS per- and polyfluoroalkyl substances
PSRP Process to Significantly Reduce Pathogens
R-CNG renewable compressed natural gas
RFS Renewable Fuel Standard
RIN renewable identification number
RNG renewable natural gas
scfd standard cubic feet per day
scfm standard cubic feet per minute
SGIP Self-Generation Incentive Program
SWRCB California State Water Resources Control Board
TM technical memorandum
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WATER RECLAMATION FACILITY - FACILITY PLAN iii
TPAD temperature based anaerobic digestion
USEPA United States Environmental Protection Agency
W watt
WT wet US tons
WRF Water Reclamation Facility
WWTP wastewater treatment plant
ZEV zero emission vehicle
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WATER RECLAMATION FACILITY - FACILITY PLAN 3-1
TM 3 ENVIRONMENTAL OPPORTUNITIES

3.1 Introduction
This technical memorandum (TM) presents the findings of the evaluation of environmental opportunities performed for the City of Visalia’s (City) Water Reclamation Facility (WRF). The evaluation includes potential environmental project options to include in the Near-Term and Long-Term capital improvement programs (CIPs), including:
▪ Recycled water opportunities.
▪ Class A biosolids opportunities.
▪ Energy opportunities.

3.2 Recycled Water Opportunities
Originally, recycled water opportunities were going to be investigated as part of this TM. However, after talking to City staff, these efforts were shifted to focus more on evaluating biosolids and energy opportunities.

3.3 Class A Biosolids Opportunities

3.3.1 Introduction
The City is interested in investigating Class A treatment and end-use options due to increasing costs for biosolids management and regulatory drivers.

3.3.2 Current Solids Processes and Biosolids Management Practices The WRF processes primary solids and thickened waste activated sludge in anaerobic digesters. The digested biosolids are then dewatered in screw presses and dried in drying beds. Based on the 2020 to 2023 data, typical solids concentrations are 16 percent total solids (TS) for the dewatered biosolids and 81 to 90 percent TS for the dried biosolids. After drying, the solids are stored in a stockpile. The City either contracts with a third party, Denali, for hauling and beneficial use of the dried biosolids via bulk agricultural land application in Merced and Madera counties or uses its biosolids as landfill alternative cover.
40 CFR Part 503, the United States Environmental Protection Agency (USEPA) regulation that governs biosolids management, classifies air drying as a Process to Significantly Reduce Pathogens (PSRP), which produces Class B biosolids. To produce Class B biosolids using air drying, the following conditions must be met:
▪ To achieve the pathogen reduction requirement, solids must be dried for a minimum of three months with the average daily ambient temperature above 0C (32F) for two of the three months. ▪ To achieve the vector attraction reduction requirement, digested solids must be dried to at least 75 percent TS and undigested solids must be dried to at least 90 percent TS. 181
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Some air-drying facilities in California obtain Class A designation by conducting ongoing testing of fecal pathogens. The City tested their dried biosolids stockpiles in 2021 and 2022 for pathogens and found that the pathogen concentrations met the limits required to be classified as Class A.

3.3.3 Regulatory Drivers
A detailed review of current and expected future regulations will be covered in a separate master plan.

However, this section provides a high-level overview of two major regulatory drivers that could impact biosolids management and may warrant an evaluation of Class A options.

Class B land application is banned in Tulare county, where the City is located, as well as most of the surrounding counties, including Fresno, Kings, Kern, and San Luis Obispo, as shown in Figure 1. This leads to long hauling distances and correspondingly costly hauling rates since Class B biosolids need to be hauled to far-away counties for beneficial use.

Figure 1 County Land Application Ordinances in California Expected future federal and state-level limits on per- and polyfluoroalkyl substances (PFAS) may hinder biosolids land application:
▪ USEPA is conducting a risk assessment and may establish limits by 2025/2026. ▪ California State Water Resources Control Board (SWRCB) recently issued an order (WQ 2020-0015- DWQ) that requires wastewater treatment plants with average dry weather flow (AWDF) over 5 million Visalia
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gallons per day (mgd) to sample 31 PFAS analytes in biosolids starting March 2023. Limits may be set based on findings from SWRCB sampling and analysis.
▪ If stringent PFAS concentration limits are established for biosolids, this could drive wastewater agencies to either landfill biosolids or implement emerging and possibly thermal technologies, such as gasification and pyrolysis (if proven to remove PFAS compounds).

3.3.4 Financial Drivers
Like many other wastewater agencies in the region, the City has experienced rapidly increasing third-party hauling and land application rates. Table 1 shows the historical rates and biosolids quantities in wet US tons (WT) from 2014 to 2022. As seen in this table, rates almost doubled in 2022.

Table 1 Biosolids Hauling and Land Application Rates and Quantities Year Hauling Dates Quantity (WT) Rate ($/WT) Cost ($)
2014 9/2/2014-11/25/2014 2,668 $28.16 $75,136
2015 Data not available.
2016 Data not available.
2017 11/6/2017-
11/24/2017
1,419 $33.50 $47,542
2018 8/27/2018-8/31/2018 1,949 $33.50 $65,280
2019 11/7/2019-
11/13/2019
1,906 $35.45 $67,567
2020 8/12/2020-8/14/2020 2,313 $36.45 $84,314
2021 Data not available.
2022(1) 1/23/2023-1/31/2023 3,089 $72 $70,603 for the 20 percent TS batch. No invoice provided for the 88 percent TS batch.

Notes:
(1) The 2022 biosolids included two batches: one consisting of 932 WT at 20 percent TS and one consisting of 3,089 WT at 88 percent TS. The wet batch was likely due to rain re-wetting a portion of the biosolids stockpile.

When evaluating solids treatment alternatives, costs for necessary expansions and upgrades for continued operations of the existing facilities need to be accounted for. A capacity analysis of existing processes described in TM 1 – Near-Term Process Performance Evaluation identified the following solids process capacity limitations.
▪ Anaerobic Digestion: An additional anaerobic digester will need to be constructed by 2027 to meet the 15-day hydraulic residence time (HRT) requirement. The capital cost of a new digester and all its required ancillary equipment is estimated at $43 Million (M). ▪ Dewatering: A third screw press is needed to have sufficient firm capacity and redundancy for the current flows and loads. The capital cost for installing a third screw press and all its ancillary equipment is estimated at $5M.

For more details on the anaerobic digestion and dewatering expansion projects, see TM 4 – Near-Term Project Descriptions and TM 5 – Near-Term Capital Improvement Program, which provide project descriptions and CIP cost estimates, respectively.
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3.3.5 Class A Options and High-Level Cost Estimates
The most viable option for the City to produce a Class A product would be to obtain Class A designation for their air dried biosolids by conducting ongoing testing of fecal pathogens. Initial testing of pathogens indicates that this is possible.

Table 2 summarizes additional treatment technologies that the City could use to achieve Class A biosolids, as well as high-level capital cost estimates. The cost estimates were prepared in accordance with the guidelines of the Association for the Advancement of Cost Engineering (AACE) for a Class 5 estimate, with an expected accuracy range of -30 to +50 percent. These costs are provided below to give the City a rough estimate of what a new Class A solids treatment process may cost. However, it is important to note that factors such as solids quantities and characteristics, usable existing infrastructure, and design requirements and preferences vary for each specific wastewater agency and wastewater treatment plant (WWTP). Furthermore, scaling costs from one agency to another and from larger to smaller capacity, and projecting costs over four years is expected to further widen the accuracy range.

Table 2 Class A Treatment Technology Options, Advantages and Disadvantages, and High-Level Cost Estimates Class A
Technology General Description Advantages Disadvantages Capital Cost Estimate Thermal
Hydrolysis
Process
(THP)
Pre-digestion thermal
hydrolysis uses high heat
and high pressure to
stabilize sludge prior to
anaerobic digestion.
▪ Reduces required
anaerobic digestion
volume.
▪ Higher volatile solids
reduction and digester
production.
▪ Increases
dewaterability.
▪ Highly complex process requiring
sludge screening, pre-dewatering
centrifuges, steam boiler and
steam supply system, and highheat and high-pressure tanks. ▪ Steam system requires a full-time
certified steam boiler operator.
▪ High ammonia load in recycle
stream.
▪ No expected reduction of PFAS.
$23 Million
Batch
Temperature
Phased
Anaerobic
Digestion
(TPAD)
Batch TPAD involves a
thermophilic continuous
phase, followed by a bath
thermophilic phase, and a
mesophilic continuous
phase.
▪ Higher volatile solids
reduction and digester
production.
▪ May increase
digestion capacity
since higher volatile
solids loading rate is
possible.
▪ Staged digestion, batch phase,
and heating and cooling equipment
add process and operational
complexity.
▪ High ammonia load in recycle
stream.
▪ No expected reduction of PFAS.

Highly
variable. $10
to $40
Million
depending
on
modifications
required.

ThermoChemical
Hydrolysis
Process
Post-digestion thermochemical hydrolysis uses
low heat, and high Ph
through addition of
KOH/NaOH and high
shear mixing.
▪ Relatively simple
compared to other
Class A processes.
▪ Option for technology
provider to manage
product.
▪ Product is a liquid at 5-8 percent
TS, which would increase hauling
costs.
▪ Drying beds would become
abandoned assets.
▪ No expected reduction of PFAS.
▪ Only one technology provider.
$22 Million
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Class A
Technology General Description Advantages Disadvantages Capital Cost Estimate Thermal
Drying
Thermal drying typically
uses a fuel such as natural
gas or digester gas to dry
dewatered solids. Various
technology options
including belt, rotary drum,
and paddle dryers.
▪ Reduces hauling costs
by consistently
producing a > 90
percent dry product.
▪ Highly complex process requiring
drying, dust control, air emissions
controls, and dried product
storage.
▪ Drying beds would become
abandoned assets, except if dryer
can be configured to take air dried
solids.
▪ No expected reduction of PFAS.
$64 Million
Thermal
Drying with
Pyrolysis/
Gasification
Dried solids are processed
in either a zero-oxygen
environment (pyrolysis) or
an oxygen-starved
environment (gasification).

Both processes produce
biochar.
▪ Heat produced during
pyrolysis/gasification
is typically used to run
the dryer, reducing the
fuel needed to run the
process.
▪ Promising for
reduction of PFAS,
although not yet
proven.
▪ Highly complex process requiring
drying, dust control, air emissions
controls, pyrolysis/gasification
reactor, and biochar storage.
▪ Drying beds would become
abandoned assets, except if the
process can be configured to take
air dried solids.
▪ Technologies are not wellestablished for processing
biosolids; limited operational
experience.
▪ Market for biochar is not wellestablished.
$104 Million
Composting Biosolids and bulking
agents (agricultural, yard,
or wood waste) are
ground, combined into
piles for composting and
curing, and then screened.

Various technology options
including windrow, aerated
static pile, and in-vessel
composting.
▪ Market for compost is
well-established.
▪ Relatively simple
process.
▪ Potential reduction of
PFAS through dilution
with bulking agent.
▪ Requires large footprint.
▪ Requires addition of bulking agent
to provide porosity and nitrogen to
the compost mix.
$16 Million
Notes:
(1) Cost estimates were roughly estimated based on Carollo’s biosolids master planning and digestion upgrades estimating experience.

While a full operations and maintenance (O&M) and life-cycle cost analysis was not included in the scope of this evaluation, future costs for hauling and land application were estimated to determine if the potential savings over 20 years could justify the capital costs of the Class A alternatives shown in Table 2.

Note that this analysis assumes a best-case scenario where the new Class A process would not increase the O&M costs, and costs for end-use of the Class A product are assumed to be zero. If the potential enduse cost savings over 20 years are higher than the capital cost estimates, a more detailed evaluation of Class A options would be warranted.

Future costs for hauling and land application of air-dried solids were estimated based on a realistic rate increase scenario of 3 percent increase per year and a worst-case scenario of 10 percent increase per year.

The results of this analysis are presented in Table 3.
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Table 3 Projected Future Air-Dried Solids Hauling and Land Application Costs for Realistic and Worst-Case Scenario Realistic Scenario Worst-Case Scenario
Annual hauling and land application rate increase (%) 3 10 Hauling and land application rates ($/WT)(1) $74/WT in 2023 to $130/WT by 2042
$79/WT in 2023 to
$484/WT by 2042
Air-dried solids quantities (WT/year)(2) 2,530 WT in 2023 increasing to 4,120 WT by 2042 Annual hauling and land application costs ($/year) $188,000 in 2023 to $536,000 by 2042
$201,000 in 2023 to
$2.0M by 2042
Present value of hauling and land application costs (2023 $)(3) $4.9M over 20 years $11M over 20 years Notes:
(1) Hauling and land application rates projected from a 2022 rate of $72/WT. (2) Air dried solids quantities were projected proportional to the projected increase in influent BOD loads. (3) Present value calculated assuming an interest/discount rate of 3 percent.

Comparing the potential savings in end-use costs of $4.9M to $11M over 20 years to the capital cost estimates presented in Table 3, it may be worth further evaluating THP, batch TPAD, and composting as potential future Class A alternatives. THP and batch TPAD could potentially also provide alternatives to anaerobic digestion capacity expansion that may be more cost-effective than the baseline mesophilic digestion expansion estimate of $42M. Thermo-chemical hydrolysis is not recommended since it produces a liquid product which would increase product quantities and their corresponding end-use costs and the drying beds would become abandoned assets.

The capital costs for thermal drying, pyrolysis, and gasification are too high to justify further evaluation.

Furthermore, these thermal processes have high O&M costs, so the actual potential savings would be less than the $4.9M to $11M estimated in Table 3, even for this best-case scenario analysis where the Class A product hauling and end-use costs are assumed to be zero. The only future scenario where these processes may be justified is if future PFAS regulations require PFAS removal from biosolids.

3.3.6 Recommendations
Before investing in expansion of the existing mesophilic anaerobic digestion system, with an estimated capital cost of $42M, the City should consider conducting a biosolids master plan (BMP) to comprehensively evaluate options for solids treatment and biosolids product management. The BMP should include, at least, the following evaluations:
▪ After completion of the digestion capacity expansion project (see TM 4 – Near-Term Project Descriptions) and for any future digestion capacity expansion needs, the City could evaluate potentially less expensive ways of increasing digestion capacity such as optimizing thickening, evaluating thickening alternatives, evaluating recuperative thickening, or adding a THP system or batch TPAD system. THP and batch TPAD, which would provide multiple benefits, as they both expand digestion capacity and produce a Class A product.
▪ Evaluation of modifications required for batch TPAD, which, depending on the site-specific required digester modifications, may be the least expensive Class A option. ▪ Evaluation of options for treating PFAS in biosolids, such as pyrolysis and gasification, in case stringent limits get implemented in the future. This evaluation should investigate whether air dried biosolids can be used as a feedstock for pyrolysis/gasification, which would reduce the overall cost of the system. 186
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▪ Further testing of the City’s air dried biosolids to determine if it is viable to meet Class A through pathogen testing and an evaluation of the regulatory requirements to obtain Class A designation. ▪ Market analysis of various biosolids products to determine other end-use options that do not require hauling to adjacent counties.
▪ Evaluation of potential regional partnerships with nearby wastewater agencies or with nearby composting facilities.

3.4 Energy Opportunities

3.4.1 Introduction
The City is interested in investigating alternative digester gas utilization and energy generation opportunities due to permitting issues with their existing cogeneration system.

3.4.2 Current Digester Gas Utilization and Energy Generation Systems The WRF produces digester gas from anaerobic digestion of primary solids and thickened waste activated sludge. From January 2018 to June 2023, the digesters produced an average of 203,400 standard cubic feet per day (scfd) or about 141 standard cubic feet per minute (scfm) of digester gas. With a 71 percent increase in influent BOD loads projected through 2044, the 2044 digester gas production is estimated to be approximately 240 scfm.

The digester gas is currently conditioned for hydrogen sulfide (H2S) removal and flared. The digester gas is not used in the boilers because they are not permitted to operate using digester gas; instead, natural gas is used to run the boilers.

A gas conditioning and cogeneration system using engine generators was installed in 2017 but has not been used to date due to issues with obtaining an air permit. The gas conditioning system, provided by Unison, has a capacity of 350 scfm and consists of H2S removal vessels containing proprietary media, moisture removal using compression, cooling, and reheating of the gas, and siloxane removal using two sets of lead/lag vessels containing activated carbon. The cogeneration system consists of one 988 kilowatt (Kw) Cummins engine generator (model C1000N6C), equivalent to an annual generation capacity of 8,650,000 kilowatt-hours per year (kWh/year). This engine has an electrical efficiency of 41 percent at 100 percent load. The cogeneration system is equipped with a fuel blending skid which allows for supplementing the engine with natural gas.

In addition, the City has a solar system with a 1 MW generation capacity, installed in 2017..

3.4.3 Regulatory and Financial Drivers
There are several financial incentives for monetizing renewable natural gas (RNG) or electricity produced from renewable sources like digester gas.

For RNG projects, there are number of opportunities to monetize this resource, including:
▪ Renewable Fuel Standard (RFS) Program. The RFS program is managed by the USEPA and used to offset carbon emissions in the transportation sector. The program requires oil and gas producers to purchase specified amounts of fuel credits each year to increase the amount of renewable fuel used. 187
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The RFS program tracks the production and sale of renewable fuel used as transportation fuel using what is known as a Renewable Identification Number (RIN) or RIN credit. ▪ Low Carbon Fuel Standard (LCFS) Program. The LCFS program is managed at the state or regional level and establishes compliance goals to reduce carbon emissions. The credits available from this program are known as LCFS credits.
▪ Voluntary Markets. These local and regional programs are implemented by corporations or regional natural gas utilities that are focused on sustainability. In some cases, the corporations or utilities may have compliance goals to achieve long-term sustainability goals for RNG.

There are also several financial incentives available for electricity generation from digester gas. For facilities like the WRF which produce less power than they use, the financial incentives available include:
▪ Self-Generation Incentive Program (SGIP): The California Public Utilities Commission’s (CPUC) SelfGeneration Incentive Program (SGIP) provides incentives to support existing, new, and emerging distributed energy resources. The incentive for internal combustion engines is $2.00 per watt (W) and the biogas adder is $0.60/W, for a total of $2.60/W. To obtain an SGIP grant, the City must operate the engine on digester gas only, without any natural gas supplementation. The first 50 percent of the grant is paid out after completion of the installation. The remaining 50 percent of the grant is performance based; the electrical generation is metered and reported to the electric utility by an independent third party.
▪ Renewable Electric Renewable Identification Numbers (eRIN): In 2023, the USEPA proposed the addition of eRINs to their RFS program. However, while eRIN generation is set to begin on January 1, 2024, the USEPA has issued a solicitation for feedback and the eRIN program has not yet been finalized.

In addition, the Inflation Reduction Act (IRA), described below, provides funding opportunities for both cogeneration and RNG digester gas projects, as well as solar power and other renewable energy generation projects:
▪ Inflation Reduction Act (IRA): The IRA, passed in 2022, provides funding opportunities for various types of digester gas utilization projects. In addition to a tax credit, available only for private for-profit companies, the program also provides a direct pay option so that non-profits and public agencies can also benefit. A major limitation of this program is that only facilities that begin construction before 12/31/2024 are eligible.

In contrast to incentives to digester gas use, some regulations may disincentivize the use of digester gas derived compressed to renewable compressed natural gas (R-CNG) as a vehicle fuel in California. In April 2023, California adopted the Advanced Clean Fleets (ACF) rule that requires a phased transition towards zero-emission medium- and heavy-duty vehicles. As a part of the Advanced Clean Fleets rule, fleet owners operating private services, federal fleets, and state and local government fleets are required to transition towards zero emission vehicles (ZEVs). Existing vehicles are allowed to continue operation throughout their useful life. The Advanced Clean Fleet regulations propose the following requirements for public agencies:
▪ By 2024, state and local government fleets, including city, county, special district, and State agency fleets are required to ensure 50 percent of new vehicle purchases are zero-emission. ▪ By 2027, state and local government fleets, including city, county, special district, and State agency fleets are required to ensure 100 percent of new vehicle purchases are zero-emission. 188
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The ACF rule does not count R-CNG vehicles as ZEVs and is thus expected to reduce the future demand for R-CNG in California. Several agencies including the California Association of Sanitation Agencies (CASA) have been advocating to include R-CNG vehicles as a viable renewable fuel option in the ACF.

3.4.4 Energy Opportunities and High-Level Cost Estimates Digester gas, containing approximately 60 percent methane, is a valuable renewable energy resource that can be used for digester heating, in cogeneration or combined heat and power (CHP) systems, upgraded to renewable natural gas (RNG) for pipeline injection, or upgraded and compressed to renewable compressed natural gas (R-CNG) for vehicle fueling, as shown in Figure 3 and described below.

Figure 2 Digester Gas Utilization Options
The WRF currently flares 100 percent of its digester gas. The boilers are currently not permitted to utilize digester gas, and instead are fueled with natural gas. The WRF also has a gas conditioning and cogeneration system, which is currently not in use due to permitting issues. Cogeneration systems require gas conditioning to remove H2S, moisture, and siloxanes from the digester gas. Cogeneration systems include heat recovery for digester heating and other heating needs and emissions controls. The heat recovered is typically more than enough to heat mesophilic anaerobic digesters. Cogeneration systems can use microturbines, engine generators, gas turbines, or fuel cells. These options are described in more detail below:
▪ Engine Generators: Engine generators are the most commonly used system in wastewater treatment plants (WWTPs) due to their capacity ranges being suitable for the digester gas quantities typically produced at most WWTPs and their high electrical efficiency. Engine generators of the scale used at 189
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municipal WWTPs typically range in efficiency from 35 to 42 percent. These units are available from several well-established manufacturers including GE Jenbacher, Caterpillar, and Cummins. ▪ Microturbines: Microturbines are typically only recommended for smaller WWTPs or for WWTPs that need heat recovery in the form of steam. Microturbines come in small modular units and are easier to install and operate, relative to engine generators. However, their electrical efficiency is lower, ranging from 25 to 33 percent. There are only two microturbine suppliers: Capstone and FlexEnergy. ▪ Gas Turbines: Gas turbines are typically recommended for larger WWTPs with potential generation capacities over 4 megawatts (MW).
▪ Fuel Cells: Relative to the other cogeneration technologies, fuel cells are more expensive in both capital and O&M costs. Several WWTPs that operated fuel cells running on digester gas have had operational issues, and the operations at several of these facilities have been discontinued. However, fuel cells have the advantage of having extremely low air emissions relative to the other cogeneration technologies.

Other options the City could consider for digester gas utilization are upgrading the digester gas to RNG for pipeline injection and upgrading and compressing the digester gas to produce R-CNG for vehicle fueling, described in more detail below.
▪ RNG to Pipeline Injection: There are several upgrading technologies including membrane separation, pressure swing adsorption, amine scrubbing, and water scrubbing. Membrane separation is the most commonly used upgrading technology at smaller WWTPs. In these systems, the digester gas is first conditioned to remove H2S, moisture, and siloxanes, before going through the digester gas upgrading system to remove the carbon dioxide and produce a >99 percent methane gas. The systems produce an off-gas containing mostly carbon dioxide with a small amount of methane. This off-gas should be flared or burned in a thermal oxidizer to reduce emissions of methane, a potent greenhouse gas.

Typically, these systems are designed to use the full digester gas stream to maximize the environmental credits available (RIN and LCFS), and natural gas is used to fuel the boilers for digester heating. The viability of pipeline injection depends on the distance to the pipeline injection location and the injection pressure required. The City could contact SoCalGas for further information on the nearest potential injection point and its pressure.
▪ R-CNG to Vehicle Fuel: The required equipment is similar to the upgrading equipment needed to produce RNG for pipeline injection, although the quality requirements for use of R-CNG in vehicles is less stringent. Similar to RNG systems, these systems are typically designed to upgrade the full digester gas stream, with natural gas used to fuel the boilers. The viability of this alternative depends on there being sufficient local demand for the R-CNG in CNG vehicles and the proximity of a CNG fueling station. As described in the section above, the demand for R-CNG in California may disappear due to the Advanced Clean Fleet rule which requires full conversion to ZEVs.

Carollo recently estimated Class 5 capital costs (with an expected accuracy range of -30 to +50 percent), O&M costs, and payback periods for digester gas utilization alternatives for two agencies with similar digester gas quantities. These costs are provided below to give the City a rough estimate of what a new digester gas utilization system may cost. However, it is important to note that factors such as digester gas quantity and quality, electricity prices and rate structures, proximity to a suitable pipeline injection location, and design requirements and preferences vary for each specific wastewater agency. ▪ A December 2022 evaluation for the City of Ventura included evaluation of cogeneration using engine generators or microturbines for a design year (2041) average digester gas production of 133 scfm. The 190
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capital costs were almost identical for engine generators and microturbines at approximately $11.5M.

The net savings (calculated accounting for the O&M costs and the power savings) were higher for the engine generator alternative due to the unit’s higher electrical efficiency. The payback period for all options was longer than 20 years.
▪ A February 2021 evaluation for the City of Turlock included evaluation of cogeneration using engine generators, digester gas upgrading for pipeline injection, and digester gas upgrading for vehicle fueling for a design year (2045) average digester gas production of 315 scfm. The vehicle fuel alternative was eliminated due to insufficient local demand for CNG. Even though several City vehicles and trash trucks owned by a solid waste company located adjacent to the treatment plant use CNG, it was estimated that these vehicles could only use about 50 percent of the City’s potential R-CNG production. The capital costs were approximately $13M for the cogeneration alternative and $11M for the pipeline injection alternative. The pipeline injection alternative was favorable due to a suitable PG&E injection location adjacent to the treatment plant. The payback period for the cogeneration alternative was estimated at 15 to 20 years, depending on whether or not a grant of $3-M could be obtained through the SGIP program. The payback period for the pipeline injection alternative was estimated at 9 to 17 years, depending on the value of the RIN credits that could be obtained.

3.4.5 Recommendations
The WRF already has a digester gas conditioning and cogeneration system. Given this, the least costly energy opportunity is to resolve the permitting issue that is keeping the existing system from operating.

In addition, the City is currently purchasing natural gas to run the boilers because they are not currently permitted to operate using digester gas, resulting in 100 percent of the digester gas being flared.

Resolving this permitting issue should be the first priority. If these permitting issues cannot be resolved, the City should consider either performing a digester gas use study or a more comprehensive energy master plan.

A digester gas use study would focus on evaluating the best use of digester gas, given the current regulatory and financial market. This study should evaluate options including cogeneration using engine generators and digester gas upgrading to RNG for pipeline injection. Given the exclusion of R-CNG vehicles from the Advanced Clean Fleet Rule, the demand for R-CNG is expected to dramatically decrease, so this option is not recommended. However, generation of electricity to fuel electric vehicles should be considered, particularly depending on the incentives that may be provided by the eRIN program, when it is finalized.

An energy master plan would comprehensively evaluate energy saving and energy generation opportunities for the WRF, as well as energy resiliency and greenhouse gas reduction opportunities.

Energy savings could include evaluations of operational optimizations and alternative treatment processes. Energy generation and resiliency opportunities could include additional solar power generation, battery storage, increasing digester gas production through co-digestion of fats, oils, and grease (FOG) and/or food waste, and an evaluation of digester gas use alternatives. 191
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This document is released for the purpose of information exchange review and planning only under the authority of Kyle T. Leonard, February 2024, CA PE 86011. 193
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Contents
TM 4 NEAR-TERM PROJECT DESCRIPTIONS 4-1

4.1 Introduction 4-1

4.2 Thickened Waste Activated Sludge Pump Replacements 4-2

4.2.1 Background 4-2

4.2.2 Basis of Design 4-3

4.2.3 Recommendations 4-3

4.3 Dewatering Capacity Expansion 4-3

4.3.1 Background 4-3

4.3.2 Basis of Design 4-3

4.3.3 Recommendations 4-4

4.4 Anaerobic Digestion Capacity Expansion 4-4

4.4.1 Background 4-4

4.4.2 Basis of Design 4-5

4.4.3 Recommendations 4-5

4.5 UV Disinfection System Capacity Expansion 4-6

4.5.1 Background 4-6

4.5.2 Basis of Design 4-6

4.5.3 Recommendations 4-6
Tables
Table 1 Current and Future TWAS Production 4-3
Table 2 Design Capacities for the New Digester 4-6
Figures
Figure 1 Site Layout of Recommended Projects 4-2
Figure 2 Projected Anaerobic Digestion Hydraulic Retention Time 4-5 194
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Abbreviations
ADMM average day maximum month
cu ft cubic feet
GBT gravity belt thickener
gpm gallons per minute
HRT hydraulic retention time
MCC motor control center
PLC programmable logic controller
PS primary sludge
TM technical memorandum
TS total solids
TWAS thickened waste activated sludge
UVT ultraviolet transmittance
VFD variable frequency drive
WRF Water Reclamation Facility
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TM 4 NEAR-TERM PROJECT DESCRIPTIONS

4.1 Introduction
This technical memorandum (TM) summarizes projects that are recommended for implementation within the next six years based on the capacity analysis summarized in TM 1 – Near-Term Process Performance Evaluation. These near-term projects are required to reliably treat current and 6-year projected flows and loads. This TM is not a comprehensive overview of all near-term projects that are required at Visalia’s Water Reclamation Facility (WRF). Certain WRF improvements, such as replacement and rehabilitation improvements, will be needed for aging infrastructure and are discussed at a high level in TM 2 - Condition Assessment. Other WRF improvements for environmental opportunities are discussed at a high level in TM 3 – Environmental Project Opportunities.

The near-term projects are:
▪ Thickened Waste Activated Sludge Pump Replacements.
▪ Dewatering Capacity Expansion.
▪ Anaerobic Digestion Capacity Expansion.
▪ Ultraviolet (UV) Disinfection System Capacity Expansion.

Near-term projects can be seen on the site plan shown in Figure 1. For each project, this TM summarizes the project background and drivers, basis of design, and recommended improvements. Project costs for the recommended projects are summarized in TM 5 – Near-Term Capital Improvement Program. 196
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Figure 1 Site Layout of Recommended Projects

4.2 Thickened Waste Activated Sludge Pump Replacements

4.2.1 Background
The WRF uses gravity belt thickeners (GBTs) to thicken waste activated sludge. These GBTs were designed to produce thickened waste activated sludge (TWAS) with 5 percent total solids (TS). However, the plant has run into issues with the TWAS pumps tripping from too high of pressure when the TWAS is thickened to 5 percent TS. Therefore, the GBTs are operated to produce TWAS with about 2.5 percent TS, resulting in a significantly higher amount of sludge being sent to the plant’s digesters. Since the capacity of the digesters is currently limited by the hydraulic retention time and not the solids loading rate, this additional volume of sludge being sent to the digesters directly reduces the overall digestion capacity.

Replacing the TWAS pumps with new pumps that can accommodate higher pressures would allow the GBTs to be operated as originally designed and produce TWAS with 5 percent TS. Sending less TWAS to the digesters would restore some additional digestion capacity for accommodating additional increases in flows and loads, resulting in delaying the need for an additional digester and providing more time for the design and construction of the new digester.
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4.2.2 Basis of Design
To determine the future TWAS flows for sizing the new TWAS pumps, sludge flows and loads were developed for current and future conditions using a BioWin model, which is described in more detail in TM 1 – Near-Term Process Performance Evaluation. These current and projected TWAS flows are summarized below in Table 1 and were used as the basis for sizing the new TWAS pumps.

Table 1 Current and Future TWAS Production
Sludge Thickness, percent 2023, ADMM (gpm) 2044, ADMM (gpm) 5 42 61
Abbreviations: gpm - gallons per minute. ADMM - average day maximum month.

4.2.3 Recommendations
It is recommended that these TWAS Pump Replacements improvements be implemented as soon as possible to restore some digestion capacity. Therefore, this project should be on an expedited design and construction schedule. The TWAS Pump Replacements improvements would include the following:
▪ Two higher pressure TWAS pumps.
▪ Replacement of the exposed TWAS piping, valves, and appurtenances in the room. ▪ Retrofitting new variable frequency drive (VFD) buckets into the existing motor control center (MCC) section.
▪ Replacement of local control stations, cable, exposed conduits, conduit supports, and hardware associated with the TWAS pumps.
▪ Replacement of associated instruments, supports, hardware and wire. ▪ Replacement of communication cable between the VFD and programmable logic controller (PLC).

4.3 Dewatering Capacity Expansion

4.3.1 Background
Currently, the City’s WRF has two existing screw presses that were designed to operate as one duty and one standby unit. As previously stated in TM 1 – Near-Term Process Performance Evaluation, the dewatering system does not have sufficient firm capacity, meaning a unit is out of service, for the current flows and loads. Therefore, when flows and loads are high, the plant must operate both screw presses to dewater all of the sludge. Operating both units does not allow plant staff to take a unit out of service, so additional dewatering capacity is required to provide critical redundancy to improve operations of the dewatering process.

4.3.2 Basis of Design
As mentioned above, the WRF does not have sufficient firm capacity for the dewatering system. This project would include the addition of a third screw press to provide additional dewatering capacity to allow the plant to operate two screw presses with a third on standby, providing the necessary redundancy required.
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4.3.3 Recommendations
It is recommended to add a third screw press with the same capacity as the existing screw presses and be implemented as soon as possible to provide redundancy for the dewatering system. Like the TWAS pump replacements, this project should also be on an expedited design and construction schedule. The existing dewatering system was designed with space allocated for an additional screw press on the west side of the existing screw presses. It is recommended that the new screw press be installed in the reserved future space.

According to the future digested sludge flow projections, the existing dewatering feed pump station has sufficient firm capacity so additional dewatering feed pumps are not needed. The dewatered cake conveyors also have sufficient capacity and do not need to be replaced. The existing polymer storage tanks will provide about 30 days of storage at the projected 2030 sludge flows, so additional polymer storage was not included with this project either.

The Dewatering Capacity Expansion improvements would include the following:
▪ One new screw press, flocculation tank, and sludge grinder with the same capacity as the existing units.
▪ New concrete base slab and support columns for the screw press. ▪ Expansion of the elevated platform for the new screw press. ▪ Necessary piping, valves, and appurtenances for the new screw press. ▪ The new screw press would be powered from the existing MCC-DW and use an existing spare breaker that is dedicated for Dewatering Screw Press No. 3.
▪ A new vendor control panel would be installed in the field, and a new cable will be routed through the existing conduit.

4.4 Anaerobic Digestion Capacity Expansion

4.4.1 Background
As previously stated in TM 1 – Near-Term Process Performance Evaluation, the capacity of the anaerobic digestion system is currently limited by the hydraulic retention time (HRT) criteria. At current sludge flows, the digestion system is below capacity with the largest digester, Digester No. 8, out of service, so another digester is needed now to allow the largest digester to be taken out of service. However, it is estimated to take at a minimum 3 years to design, construct, and have a new digester be placed into service. Therefore, thickening the primary sludge (PS) and TWAS feed to the digesters is critical for delaying the need of a new digester by a few years.

Currently, PS feed is not thickened to its fullest potential. The City indicated that it was difficult to thicken PS concentrations greater than 2.5 percent total solids (TS) even though normal operations should allow the primary clarifiers to thicken up to 3-4 percent TS. This is due to long sludge retention times resulting in septic conditions and biogas production, which can hinder the gravity separation process. However, by optimizing PS wastage rates, the WRF should be able to achieve PS with 3 percent TS while still ensuring septic conditions are not established inside the primary clarifiers. 199
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The GBTs are currently not fully optimized and thicken WAS to 2.5 percent TS instead of 5 percent TS.

However, 5 percent TS could be achieved by replacing the TWAS pumps, as described above.

4.4.2 Basis of Design
Due to the digestion capacity being limited by the HRT, sludge flow projections to the digesters, assuming 3 percent PS plus scum and 5 percent TWAS, were used to determine the year the capacity of the digesters would be reached with the largest unit out of service. Figure 2 presents the projected HRT of the digestion system for the next 6 years with all units in service and with the largest digester, Digester No. 8, out of service.

With the largest digester out of service, due to maintenance or other reasons, the required HRT is not met. Adding another digester that is the same size as the largest existing digester would provide sufficient digestion capacity for over 10 years.

Figure 2 Projected Anaerobic Digestion Hydraulic Retention Time

4.4.3 Recommendations
It is recommended to add a new digester with the same digestion and sludge storage capacities as Digester No. 8. These design capacities are shown below in Table 2. This new digester would allow the plant to meet the required HRT for Class B biosolids if Digester No. 8 needs to be taken offline and provide necessary redundancy to the digestion system.
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Table 2 Design Capacities for the New Digester
Parameter Value
Operating Volume (excluding cone depth) 259,000 cu ft
Sludge Digestion 185,000 cu ft
Sludge Storage 74,000 cu ft
Abbreviations: cu ft – cubic feet.

The Anaerobic Digestion Capacity Expansion improvements would include the following:
▪ Construction of a new digester.
▪ Digester mixing system, including a mixing pump and associated piping, valves, and appurtenances. ▪ Digester heating system, including a sludge recirculation pump, hot water pump, heat exchanger, and associated piping, valves, and appurtenances.
▪ Digester feed transfer pumps and associated piping, valves, and appurtenances. ▪ Yard piping, including digester feed, digested sludge, hot water return/supply, and digester gas. ▪ New electrical and boiler building, with a new boiler to expand the capacity of the main hot water loop and new MCC to power all of the equipment associated with this project.

4.5 UV Disinfection System Capacity Expansion

4.5.1 Background
The existing UV disinfection system was installed in 2017 with a peak flow firm capacity rating of 28.8 mgd. As stated in TM 1 – Near-Term Process Performance Evaluation, this peak flow capacity is insufficient to meet the projected 2030 PWWF of 30.2 mgd, and the UV system needs to be expanded and brought online by 2027 to have sufficient firm capacity to meet the projected PWWFs. This will create necessary redundancy in the system for projected flows.

4.5.2 Basis of Design
The existing UV system was designed with space allocated for installing four additional modules in the existing channels. Installing these four additional modules will increase the firm capacity of the system from 28.8 mgd to 37.0 mgd and provide sufficient firm capacity for the projected 2030 PWWF.

4.5.3 Recommendations
During preliminary design for the UV system expansion, the design assumptions for sizing the original UV system should be revisited and compared to the historical operational data of the system. For example, the system was designed based on a UV transmittance (UVT) of 65 percent, but recent historical data shows that the UVT is higher than 65 percent. Increasing the design UVT could increase the capacity of the existing system but would also decrease the conservatism of the design. For planning purposes, it was assumed that the UV system would be expanded to meet the projected PWWFs.

The UV Disinfection System Capacity Expansion improvements would include the following:
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▪ Installation of four UV modules and associated vendor provided stepdown transformers and power supply units.
▪ Power the new UV modules from Switchboard (SWBD) SWBD-4000B that has 2 breakers dedicated for the UV power transformers.
▪ Utilize the existing conduits to route cable from SWBD-4000B to the stepdown transformers and from the transformers to the power supply units.
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Contents
TM 5 NEAR-TERM CAPITAL IMRPOVEMENT PROGRAM 5-1

5.1 Introduction 5-1

5.2 Key Findings and Recommendations 5-1

5.3 Cost Estimate 5-2

5.3.1 General Cost Assumptions 5-2

5.3.2 Project Capital Costs 5-3

5.4 Project Implementation 5-4

5.4.1 Project Durations 5-4

5.4.2 Implementation Schedule 5-4
Tables
Table 1 Capital Cost Estimating Approach 5-3
Table 2 Total Project Capital Cost for Recommended Project 5-3 Figures
Figure 1 Near-Term Projects CIP Cash Flow 5-2
Figure 2 Near-Term Projects CIP Schedule 5-4
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Abbreviations
AACE Association for the Advancement of Cost Engineering Carollo Carollo Engineers
CIP capital improvement program
City City of Visalia
TM technical memorandum
TWAS thickened waste activated sludge
UV ultraviolet
WRF Water Reclamation Facility
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TM 5 NEAR-TERM CAPITAL IMRPOVEMENT PROGRAM

5.1 Introduction
This technical memorandum (TM) presents the near-term capital improvement program (CIP) for Visalia’s (City) Water Reclamation Facility (WRF) and a summary of the associated capital costs. The CIP presents an estimate of the City’s capital expenses over the next six years to address any capacity-related recommended improvements to the WRF.

5.2 Key Findings and Recommendations
The near-term CIP identifies critical near-term capacity related projects required at the WRF over the next six years, which are described in TM 4 – Near-Term Project Descriptions and listed below. ▪ Thickened Waste Activated Sludge (TWAS) Pump Replacements. ▪ Dewatering Capacity Expansion.
▪ Anaerobic Digestion Capacity Expansion.
▪ Ultraviolet (UV) Disinfection System Capacity Expansion.

Figure 1 shows an annual cash flow basis for the CIP based on the assumed implementation date for each project. This cash flow analysis is provided as a preliminary tool to assess impacts on the City’s resources over time.
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Figure 1 Near-Term Projects CIP Cash Flow

5.3 Cost Estimate

5.3.1 General Cost Assumptions
The cost estimates were prepared in accordance with the guidelines of the AACE International (the Association for the Advancement of Cost Engineering, 18R-97) for a Class 5 estimate. The AACE Cost Estimate Classification System includes five total estimate classes. Class 5 estimates are appropriate for planning projects before more definitive information, such as detailed designs, is available. Class 5 estimates are typically prepared for any number of strategic business planning purposes, including, but not limited to, project screening, evaluating resource needs and budgeting, and long-range capital planning as is being performed in this Facility Plan. Class 5 estimates have wide accuracy ranges. Typical accuracy ranges for Class 5 estimates are -20 to -50 percent on the low side, and +30 to +100 percent on the high side. These ranges vary based on the technological complexity of the project, the availability and accuracy of appropriate reference information, and the inclusion of an appropriate contingency determination.
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
2024 2025 2026 2027 2028 2029
TWAS Pump Replacements Dewatering Capacity Expansion
Anaerobic Digestion Capacity Expansion UV Disinfection System Capacity Expansion 208
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Construction cost estimates account for both direct and indirect costs. Direct costs include materials, labor, construction equipment required for installation, and subcontractor costs. Indirect costs include contractor general conditions, contractor overhead and profit, sales tax, and an estimating contingency.

Direct construction costs for all improvements were estimated using various references. Where possible, the costs from design estimates or construction bid tabs were used. Other cost sources included reference projects, the R.S. Means price catalog, cost curves, and vendor quotes. Costs used from design estimates, construction bid tabs, or reference projects were adjusted for location using R.S. Means location factors and for inflation using the appropriate ENR CCI. Indirect construction costs were estimated as a percentage of the direct construction cost based on experience and industry-wide standards.

The total project cost was estimated for each project as the total construction cost plus an additional allowance for overall project costs including engineering, legal, administration, permitting costs, etc. Table 1 summarizes the overall approach for developing capital cost estimates.

Table 1 Capital Cost Estimating Approach
Item Cost Formula
Total Direct Cost = A
Estimating Contingency B = 30 percent of A
Sales Tax (1) C = 8.5 percent of half of A + B
General Conditions (2) D = 10 percent of A + B + C
Contractor Overhead and Profit E = 25 percent of A + B + C + D Total Construction Cost = A + B + C + D + E
Engineering, legal, administrative, and permitting (E.L.A.P) costs for implementing the project
E.L.A.P. = 25 percent of Total Construction Cost
Total Project Capital Cost = Total Construction Cost + E.L.A.P.

Notes:
(1) Sales tax is assumed to be applied to 50 percent of the total direct cost (Item A) with estimating contingency (Item B). (2) General Conditions accounts for mobilization/demobilization and costs incurred for project management, bonds and insurance, and temporary facilities and utilities.

5.3.2 Project Capital Costs
The total project cost estimates for each project are summarized in Table 2. The estimate is at a planning level and is limited to capital costs and does not include O&M costs.

Table 2 Total Project Capital Cost for Recommended Project Project Cost (1)
TWAS Pump Replacements $675,000
Dewatering Capacity Expansion $5,313,000
Anaerobic Digestion Capacity Expansion $42,938,000
UV Disinfection System Capacity Expansion $1,488,000
Notes:
(1) Total project capital costs are provided as present value based on an ENR CCI number of 15157 corresponding to the 20-City Average Index in September 2023. Costs are escalated to the midpoint of construction with an annual inflation rate of 6 percent. Total project costs 209
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include factors for estimating contingency, sales tax, general conditions, and contractor overhead and profit as well as 25 percent allowance for engineering, legal, administration, and permitting costs.

5.4 Project Implementation
This section discusses the estimated project durations as well as when the projects should be implemented.

5.4.1 Project Durations
Implementation activities for the recommended projects include predesign planning, design, bidding and award, construction, commissioning, and environmental permitting. Project durations were estimated under the following assumptions:
▪ Smaller-sized projects (those less than $1.0M) can be completed in two years or less, with one year for planning, design, and bidding, and one year for construction and startup. ▪ Medium-sized projection (those between $1.0M and $10M) can be completed in two to three years, with one year for planning, design, and bidding, and one to two years for construction and startup. ▪ Larger-sized projects (those greater than $10M) can be completed in three to five years, with one to two years for planning, design, and bidding, and two to three years for construction and startup.

5.4.2 Implementation Schedule
Plant capacity defines not only the need for the projects, but also implementation timing. The implementation timing, determined by when the plant needs additional capacity, and the project duration assign each project a start and completion date. An expedited schedule for design and construction was used for the TWAS pump replacement and dewatering capacity expansion projects. The recommended implementation schedule for the near-term projects can be seen below in Table 2. Project timing and phasing was based on the criticality of the improvements on treatment process reliability.

Figure 2 Near-Term Projects CIP Schedule
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Contents
TM 6 NEAR-TERM CAPITAL IMPROVEMENT PROGRAM FINANCING
OPPORTUNITIES 6-1

6.1 Introduction 6-1

6.2 Federal and State Grants and Loans 6-1

6.3 Conclusion 6-10
Tables
Table 1 Federal Funding Programs 6-4
Table 2 Legislative Funding Programs 6-8
Table 3 State Funding Programs 6-8
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Abbreviations
AIS American Iron and Steel
BABA Build America, Buy America
BIL Bipartisan Infrastructure Law
BRIC Building Resilient Infrastructure and Communities
CDS Congressionally Directed Spending
CEQA California Environmental Quality Act
CIP capital improvement program
City City of Visalia
CPF Community Project Funding
CWSRF Clean Water State Revolving Fund
DAC disadvantaged community
DBE Disadvantaged Business Enterprises
DOE Department of Energy
DWR Department of Water Resources
EDA Economic Development Administration
EPA Environmental Protection Agency
FEMA Federal Emergency Management Agency
GO General Obligation
HUD Department of Housing and Urban Development
IBank Infrastructure and Economic Development Bank
IRS Internal Revenue Service
ISRF Infrastructure State Revolving Fund Program
MHI median household income
NEPA National Environmental Policy Act
OPR Office of Planning and Research
PF principal forgiveness
USBR micrograms per liter
RRGP Regional Resilience Grant Program
SCADA supervisory control and data acquisition
SWRCB State Water Resources Control Board
TM technical memorandum
US ACE United States Army Corps of Engineers
USBR United States Bureau of Reclamation
USDA United States Department of Agriculture
WIFIA Water Infrastructure Finance and Innovation Act
WRF Water Reclamation Facility
WRFP Water Recycling Funding Program
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TM 6 NEAR-TERM CAPITAL IMPROVEMENT PROGRAM

FINANCING OPPORTUNITIES

6.1 Introduction
This technical memorandum (TM) presents a high-level overview of potential funding opportunities for the near-term projects for the City or Visalia’s (City) Water Reclamation Facility (WRF). The City has identified critical near-term projects, which are described in TM 4 – Near-Term Project Descriptions, for its WRF to meet current and projected demands as well as provide treatment redundancy to prevent disruption caused by system failures or maintenance reasons. A search of available federal and state grant and loan opportunities was conducted to identify potential funding mechanisms that can assist the City with project costs.

6.2 Federal and State Grants and Loans
Federal and state funding sources and programs are continuously evolving and influenced by legislative initiatives and regulatory drivers which can impact funding program priorities, program authorizations and appropriations, and project applicability. The $1.2 trillion Infrastructure Investment and Jobs Act, also known as the Bipartisan Infrastructure Law (BIL), has significantly impacted the short-term effects of federal and statewide funding on water-related projects, although long-term impacts of BIL on funding programs is currently unknown.

Federal, state, and local grant and loan funding sources are available for the planning, design, and construction of water, wastewater, and public infrastructure projects. Grants and low interest loan funding programs typically target specific types of projects and/or have specific objectives that a project must achieve. Agencies often require projects to meet as many objectives as possible, such as:
▪ Builds Regional partnerships.
▪ Incorporates integrated project benefits.
▪ Enhances water conservation or efficiency.
▪ Protects groundwater resources.
▪ Provides renewable energy improvements or energy efficiency. ▪ Addresses risk and resiliency.
▪ Demonstrates consistency with the State and Regional policies and objectives. ▪ Demonstrates regional cooperation and partnerships with partners and stakeholders. ▪ Serves a Disadvantaged Community (DAC) or severely DAC.

Many of the federal and state programs listed do not fund projects driven primarily by growth, which will likely be a limiting factor for a number of programs. However, there are near-term projects not driven by growth and may have an opportunity for partial funding that should be investigated.

Available federal, state, and local funding sources should be considered as potential funding mechanisms to help reduce the overall costs of the projects for the City and its rate payers. However, it is important to 215
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recognize that due to the above-mentioned factors, sources of low interest loan financing and grant funding are limited.

Federal and State funding programs generally providing key opportunities for water and wastewater projects include the United States Environmental Protection Agency (USEPA), the State of California’s Clean Water State Revolving Fund (CWSRF), United States Bureau of Reclamation (USBR), Department of Energy (DOE), United States Army Corps of Engineers (US ACE), United States Department of Agriculture (USDA), Department of Housing and Urban Development (HUD), etc. While EPA’s “Water Infrastructure Finance and Innovation Act [WIFIA] and State of California’s CWSRF programs provide some of the best avenues for securing larger sources of loan funding (and potential principal forgiveness), demand for SRF loans are high. While grant programs have the obvious advantage over loans – they do not require repayment – these programs typically do not fully finance a project and are more competitive to secure and are more specific in program priorities.

There are numerous factors that should be considered in the pursuit of external low interest loan and grant funding, including:
▪ Federal and State funding programs are project specific – requiring a good fit of the project to the program priorities. Most low interest loan and grant programs target a specific type of project or purpose. For a project to be competitive, it needs to meet the intent of the program. ▪ Grant programs typically do not cover the full cost of the project. Most federal and state grant programs do not cover the full cost of the project, requiring the sponsoring agency to provide a minimum cost share ranging from 25 to 75 percent (in-kind donations are applicable matches). ▪ Demonstration of Ability to Pay for Project. Typically funding agencies require the Agency to demonstrate the ability to construct, operate, and maintain the project without external funding. ▪ Funding Restrictions. Limited programs allow for the retroactive funding of design and construction work, and some programs will only fund activities that are conducted post selection for award or even require entering into an agreement prior to starting work activities. Most federal programs do not allow for earth disturbance activities prior to environmental (National Environmental Policy Act [NEPA]) clearance.
▪ Application Timelines. Application timing is critical for most grant and loan programs. » Typically grant programs release funding announcements once each year with a 45 to 60-day window to apply, and availability varies year to year pending Congressional appropriations. » Low interest loan programs typically accept applications on a rolling basis (e.g., WIFIA, SRF), however may require submission of project concepts by a prescribed date. ▪ Award Timing. With the increased interest in external funding and limited funding agency staff availability, the review, selection, and execution of a funding agreement can take on average 12 months and sometime longer.

In general, agencies should plan on submitting a loan application 6 to 12 months in advance of when funding is needed and definitely prior to construction start. ▪ Project and Documentation Readiness / Readiness to Start Construction. Identification of required project documentation early on is critical in order to ensure the appropriate level of documentation (e.g., engineering, environmental, and financial) is available to support the grant application. ▪ Low Interest Loan and Grant Awards is NOT a promise of grant reimbursement. » Most low interest loans and grants are reimbursements and not cash up front. This requires that a source of funding be available for the construction of the project. 216
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» Grant reimbursements are subject to annual budget and appropriations processes and thus disbursement of grant funds on schedule is not guaranteed. ▪ Federal Compliance Requirements: Federal funding sources require compliance with federal requirements including American Iron and Steel (AIS), Davis Bacon Wage Determinations, Antilobbying, Disadvantaged Business Enterprises, Build America, Buy America (BABA) and reporting requirements. This can add to the overall administrative and construction costs as well as to the administrative requirements for the project.

Because of the constraints of federal and state grant and loan programs, some agencies secure low interest loan financing for the entire project while simultaneously pursuing grants where the entity will be competitive. Smaller grants can also be pursued as they are helpful in building relationships with funding agencies and reducing the financial burden on the City.

Potential federal, legislative, and state funding programs to evaluate further for the City’s projects are summarized in Tables 1, 2, and 3, respectively. In addition to summarizing specific funding program information, the table includes a discussion on applicability of the program to the City’s projects as well as next steps for preparing associated applications.
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Table 1 Federal Funding Programs (1)
Program Agency Type Description Deadlines/Next Steps Priority Water Infrastructure Finance and
Innovation Act (WIFIA)
U.S. Environmental
Protection Agency (EPA) Loan
Low-interest financing mechanism for large dollar value water, wastewater, stormwater, green infrastructure, energy efficiency projects, alternative water supply, aquifer recharge, drought preventing/reduction/mitigation projects or a package of projects serving a similar purpose and secured by a common security thread.

Provides up to 49% of the total project financing; agency is required to provide 51% match (SRF, bonds, cash reserves, other grants, etc.). Maximum loan term is 35 years from substantial completion. (Including 5-year deferment of start of repayments). Projects must cost no less than $20 million, or $5 million for small community projects (population of 25,000 or fewer). Smaller projects can be grouped to meet minimum project cost limit.

Interest rate is equal to the US Treasury rate of a similar maturity. Funds can be used to cover planning/design (retroactive), and construction activities.

Two step application process: Letter of Interest and application. Prospective borrowers can submit letters of interest for review by EPA on a rolling basis from the date listed in the Notice of Funding Opportunity until the earlier of (i) the commitment of all available funding made available for that round and (ii) publication of a subsequent notice cancelling or overriding the current NOFA. A rolling selection process allows EPA to provide year-round access to WIFIA funding and submit quicker selection decisions to prospective borrowers. Application fees apply (average $200,000 - $300,000 pending reviews and legal negotiations).

Most recent NOFO released stated that the FY22 lending capacity was $5.5 billion and that letters of interest would be accepted starting September 6, 2022.

Applications accepted on rolling basis until funding is depleted or new announcement of funding ability is announced.
https://www.epa.gov/wifia
High Priority
Low-interest loan funding with $20
million project minimum.

Public Works and Economic
Adjustment Assistance Programs
Department of Commerce
Economic Development
Administration (EDA)
Grant
Program promotes long-term economic development and assists in the construction of public works and the development of facilities needed to initiate and support the creation or retention of permanent private-sector jobs in areas experiencing long-term economic deterioration and distress. The program provides funding for the construction and/or design of infrastructure to enable them to become more economically competitive. Water and sewer system improvements have been funded historically through this program. Construction projects are expected to range from 12 to 48 months and are expected to be completed within 5 years from the award date.

Eligible projects:
▪ Must be consistent with the region’s current Comprehensive Economic Development Strategy (CEDS) or equivalent EDA-accepted regional economic development strategy. ▪ Lead to the creation or retention of long-term jobs that provide living wages (preferably, not seasonal). ▪ Be located in areas that meet at least one of the following criteria: low per-capita income, unemployment above the national average, or “special need” as determined by EDA. $121.5 million is available for the Public Works program and $39.5 million for the EAA program. Average grant awards are approximately $3 million with Public Works grants approximately $1.4 million. Average EAA grants are $650,000.

Although not a defined rule, applicants may receive $15,000 per job created. Federal/Nonfederal cost share is 50/50.

Federal requirements apply.

Applications accepted on rolling basis until funding is depleted or new announcement of funding ability is announced.
https://www.grants.gov/web/grants/view-opportunity.html?oppId=346815 Contact Wilfred Marshall at 310-261-6005 or [email protected] Low Priority
Project must provide evidence of job
creation and spur economic growth.

Building Resilient Infrastructure
and Communities (BRIC)
Program
Federal Emergency
Management Agency
(FEMA)
Grant
FEMA pre-disaster hazard mitigation program to incentivize new, innovative, large infrastructure projects that build resilient communities and reduce risks from hazards such as wildfires, drought, hurricanes, earthquakes, extreme heat, and flooding.

Total program funding was $1 billion for FY 2023 with a $50 million cap per project. Project must be included in a FEMA-approved Hazard Mitigation Plan, and the project must comply with 2018 and 2021 International Building Codes. Program requires a cost share of 75% to 25%, federal to non-federal. The program offers an increased cost share, 90% federal share, for economically disadvantaged rural communities as well as 100% management costs for all.

Notice of Interest typically due in summer with full application due approximately three months later.

Contact [email protected] for more information.
https://www.caloes.ca.gov/office-of-the-director/operations/recoverydirectorate/hazard-mitigation/bric/ Not applicable to selected capital
improvement program (CIP) projects
but may be of interest to the City.
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Program Agency Type Description Deadlines/Next Steps Priority WaterSMART Water and Energy
Efficiency Grants
U.S. Bureau of Reclamation
(USBR)
Grant
Eligible projects include projects that result in quantifiable and sustained water savings, increase renewable energy use, and improve energy savings, and support broader water quality sustainability benefits. Eligible applicants include public agencies or a private entity service in the capacity of a public agency.

Types of projects include water conservation projects (canal lining, municipal metering, irrigation flow measurement, SCADA, high efficiency applications, landscape irrigation, and others) and renewable energy projects (solar/wind energy and hydropower).

Requires a 50% cost share and federal requirements compliance (NEPA, AIS, BABA, Davis Bacon, etc.) Three funding limits:
▪ $500,000 (typically for projects completed within a year). ▪ Up to $2,000,000 (for projects to be completed in 3 years). ▪ Up to $5,000,000 (for projects to be completed in 3 years).

Applications are due February 22, 2024.
https://www.usbr.gov/watersmart/weeg/
Low Priority
Project does not meet program
priorities/type of projects funded.

WaterSMART Small-Scale Water
Efficiency Projects USBR Grant
Reclamation provides funding to irrigation and water districts, tribes, states and other entities with water or power delivery authority for small water efficiency improvements that are limited in scope.

Eligible projects:
▪ Canal lining/piping.
▪ Municipal metering.
▪ Irrigation flow measurement.
▪ Supervisory control and data acquisition and automation (SCADA). ▪ Landscape Irrigation measures.
▪ High efficiency indoor appliances and fixtures.
▪ Upgrades to commercial cooling systems to improve water use efficiency.

Up to $100k in Reclamation funds for 2-year projects. Maximum total project costs of $225k with a 50% non-federal cost share required.

FY24 funding announcement is accepting applications until January 16, 2024. Expected Award of Funding is in September 2024.

Contact Nickie McCann at 303-445-3733 or [email protected] https://www.usbr.gov/watersmart/swep/index.html
Low Priority
Project does not meet program
priorities/type of projects funded.

WaterSMART Planning and
Project Design Grants USBR Grant
Funding for collaborative planning and design projects to support water management improvements.

Grant categories:
▪ Water Strategy Grants to conduct planning activities that will improve water supplies (e.g., water supplies to disadvantaged communities that do not have reliable access to water, water marketing, water conservation, drought resilience, and ecological resilience).
▪ Project Design Grants to conduct project-specific design for projects to improve water management. ▪ Comprehensive Drought Contingency Plans.

Up to $400,000 per application for projects that can be completed within 3 years. Approximately $35 million is available under this program. Approximately 60-70 projects will be awarded, contingent on appropriations.

Most projects except those for tribes or disadvantaged communities will require a 50 percent cost share. Compliance with federal requirements apply (NEPA, AIS/BABA, Davis Bacon, etc.).

Funding deadline for FY23 is Oct. 17, 2023.

Deadline for FY24 is April 2, 2024.

Contact for Water Strategy Grants: Irene Hoiby Mail Code [email protected] or 303-445-3575
Project Design Grants: Nickie McCann [email protected] or 720-610- Drought Contingency Planning: Sheri Looper [email protected] or 916- 978-5556
Not applicable to selected CIP
projects but may be of interest to
the City.
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Program Agency Type Description Deadlines/Next Steps Priority WaterSMART Drought
Response Program: Drought
Resilience Projects
USBR Grant
USBR will provide funding for projects that increase water supply reliability and build long-term resilience to drought.

To be eligible for funding, the proposed project scope should go beyond routine water management activities or activities required by state law for conservation and efficiency. The proposed project should also help avoid the need for emergency response actions. Approximately 25 to 40 projects will be funded contingent upon available federal appropriations.

Eligible projects
▪ Infrastructure projects that increase the reliability of water supplies. ▪ Groundwater recovery that increases the reliability of water supplies. ▪ Projects that improve water management through decision support tools, modeling, and measurement. ▪ Domestic water supply projects for tribes or disadvantaged communities without reliable water access.

Funding limits:
▪ Up to $500,000 for projects to be completed within two years. ▪ $2 million for projects to be completed within three years. ▪ $5 million for large projects to be completed within three years. ▪ Up to $10 million for domestic water supply projects for tribes or disadvantaged communities.

A 5% non-federal cost-share is required for domestic water supply projects for tribes or disadvantaged communities.

All other projects require a 50% non-federal cost share. Compliance with federal requirements apply (NEPA, AIS/Build America, Buy America, Davis Bacon, etc.).

Funding deadline is Nov. 7, 2023
Contact Interior Region 10: California-Great Basin - Anna Sutton, 916-978- 5214, [email protected]
https://www.usbr.gov/drought/
Not applicable to selected CIP
projects but may be of interest to
the City.

Section 219:

Environmental Infrastructure
U.S. Army Corps of
Engineers (US ACE) Grant
Section 219 authorizes the US ACE to aid non-federal interests (local communities, water districts, sanitation districts, etc.) in carrying out water-related environmental infrastructure and resource protection and development projects; this includes wastewater treatment facility projects. The program has been directed by recent legislation to focus on prioritizing assistance to underserved, economically distressed, and economically disadvantaged minority communities.

Program requires a cost share of 75% to 25% of federal to non-federal funding. The application is a two-step process with Congressional authorization required followed by appropriation of funds.

Discussion with local representatives is required for Congressional approval.
https://www.spl.usace.army.mil/Missions/Civil-Works/Projects-Studies/ Low Priority
City demographics do not fit funding
priorities well. Lengthy funding
process.
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Program Agency Type Description Deadlines/Next Steps Priority Energy Efficiency and
Conservation Block Grant
(EECBG) Program
US Department of Energy
(DOE) Grant/Voucher
This program allows for either grants or vouchers. Vouchers can be used for technical assistance and/or rebates for the purchases and installation of energy efficiency or clean energy equipment. Technical assistance may include, but not limited to, the following:
▪ Energy plan development.
▪ Decarbonization planning and roadmaps.
▪ Identification of best practices.
▪ Building audits.
▪ Renewable energy system design.
▪ Cost effectiveness studies.

Other eligible uses of funds include, but are not limited to, the following:
▪ Developing and implementing energy efficiency and conservation strategy. ▪ Retaining technical consultant services to assist the eligible entity in the development of such a strategy. ▪ Performing energy efficiency retrofits.
▪ Conducting residential and commercial building energy audits. ▪ Establishing financial incentive programs for energy efficiency improvements.

The voucher application is separate from applying for grant funds; voucher applications are streamlined with reduced documentation compared to applying for a federal grant. DOE can process voucher applications at least 30 days quicker than grant applications.

The grant option for this program is a formula grant, which means eligible cities receive a specific allocation of money.

The City of Visalia was allocated $182,320 for the current period. It is recommended to consider pursuing the voucher option if the entity’s allocation is less than $250,000 or if staffing capacity is limited since the voucher approach is streamlined and less burdensome.

Applications are due April 30, 2024.
https://www.energy.gov/scep/energy-efficiency-and-conservation-blockgrant-program Medium Priority
An energy study would qualify for
this program. It is recommended to
monitor this funding opportunity as it
is not always available.

Business Energy
Investment Tax Credit
Internal Revenue Service
(IRS) Tax Rebate
The Inflation Reduction Act of 2022 expanded existing clean energy tax credits so non-taxable entities can take advantage of the savings. ITC is a tax credit that reduces the federal income tax liability for a percentage of the cost of a clean energy system that is installed during the tax year. Tax-exempt organizations may file paperwork with the IRS to receive a direct pay subsidy for projects started before January 1, 2025. Projects that commence construction on or after January 1, 2025, may receive a tax credit under the new Clean Electricity Investment Tax Credit.

Projects under 1 MW are not required to meet the new labor standards established by the Inflation Reduction Act to receive a full 30 percent tax credit. Projects that begin construction after 2021 and before 2025 can receive the full tax credit of 30 percent.

Projects over 1 MW will receive a base tax credit of 6 percent but can receive the 30 percent tax credit if they meet prevailing wage and apprenticeship requirements. Other bonuses given for American iron and steel components.

Eligible projects: Solar, fuel cells, wind turbines, geothermal systems, microturbines, CHP, offshore wind, waste energy recovery, energy storage systems, thermal energy storage systems, qualified biogas property, and microgrid controllers.
https://www.irs.gov/instructions/i3468#en_US_2022_publink1000297066 Not applicable to selected CIP
projects but may be of interest to the
City.

Note:
(1) The following funding programs were evaluated and rejected from consideration due to eligibility requirements and other restrictions: HUD Community Development Block Grant Programs, USDA Rural Development Water and Environmental programs, and U.S. Department of Energy programs. 221
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Table 2 Legislative Funding Programs
Program Agency Type Description Deadlines/Next Steps Priority Community Project Funding
(CPF)/Congressionally Directed
Spending (CDS)
U.S. Congress Directed
Appropriation
CPF is a mechanism by which members of Congress can request funding for specific projects in their home state that have been submitted for consideration by state and local government entities and nonprofits, also known as “earmarks.” Members of Congress can request direct funding for specific entities and projects in their districts to serve the public good.

Members may request funding for up to 15 projects in their community for FY24, although only a handful may be funded. Projects with demonstrated community support are considered. CPF is limited to no more than 0.5 percent of discretionary spending. The average funding awards range from $3 to $5 million; but can be higher. Projects are ultimately selected by the House of Representatives and the Senate with funding, if approved, distributed as part of the federal appropriations process the next FY (October through September). Funds are to be spent within one (1) year.

Contact Congressman Tom McClintock to discuss the possibility of an earmark. Contact his office at 916-786-5560.

Contact Senator Alex Padilla at
[email protected]
Link:
https://appropriations.house.gov/sites/republicans.appropriations.hous e.gov/files/FY24%20Comunity%20Project%20Funding%20Guidance.p df
High Priority
Table 3 State Funding Programs
Program Agency Type Description Deadlines/Next Steps Priority Infrastructure State Revolving
Fund Program (ISRF)
Infrastructure and Economic
Development Bank (IBank) Loan
IBank's ISRF Loan Fund program provides low-cost, direct loans to local governments and nonprofits sponsored by public agencies for a wide variety of public infrastructure and economic expansion projects (excluding housing) that improve and sustain communities, helping individuals and families thrive. Program focuses on small and mid- /moderate-sized local governments and special districts — including those in underserved regions and communities. ISRF financing is available in amounts ranging from $1 million to $65 million with loan terms for the useful life of the project up to 30 years. No scoring mechanisms. IBank operates on a first-come, first-served basis (no scoring mechanism). No CEQA plus, AIS, BABA, or Federal Requirements; will require Davis Bacon. Most recent published interest rate was 4.36% in January 2023.

Timing: Application accepted year-round with Preliminary Review (4-6 weeks) followed by Credit Risk Committee Meeting, Application and Final Board Meeting (6-7 month process).

Contact: 916-341-6600 or [email protected] Link: https://ibank.ca.gov/
High Priority
Interest rates are not as low as SRF
and WIFIA, but applications are less
complex.

Clean Water State Revolving
Fund (CWSRF)
State Water Resources
Control Board
(SWRCB)
Loan/Grant
The CWSRF program provides low-interest loans to eligible entities for a wide range of wastewater and stormwater projects that protect surface water and groundwater resources.

Program Eligibility (including, but not limited to):
▪ Publicly owned wastewater treatment construction, repair, or replacement. ▪ Implementation of a nonpoint source management plan.
▪ Decentralized systems treating municipal or domestic sewage. ▪ Reducing, treating, or managing stormwater.
▪ Reducing demand to publicly owned works through conservation. ▪ Watershed projects.
▪ Reducing energy consumption.
▪ Projects for reusing or recycling wastewater or stormwater. ▪ Increasing security at publicly owned treatment works.

Loan rate is 1/2 of the most recent State General Obligation (GO) Bond Rate at the time of approval. Terms are available for up to 30 years. Principal forgiveness (PF) may be available to disadvantaged borrowers or borrowers that incorporate sustainability into projects. PF is also available for public health projects, estuary projects, water recycling, and stormwater projects. PF Funding for septic-to-sewer conversions for small, disadvantaged communities is available at up to $125,000 per household.

Project will be scored and prioritized based in part on project’s readiness to being construction. If plans are greater than 49% complete on December 31, then the project will receive 1 “construction readiness point.” If greater than 89% complete on December 31, then 2 points are given. If plans are less than 50%, no points are given.

Applications accepted year-round via portal (FAAST), email and hard copy.

[email protected] or (916) 327-9978
https://www.waterboards.ca.gov/water_issues/programs/grants_loans/ srf/
Low Priority
CWSRF program is over committed
currently, and priority is given to small,
disadvantaged communities.
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Program Agency Type Description Deadlines/Next Steps Priority Water Recycling Funding
Program (WRFP) – Planning and
Construction Grants
SWRCB Loan/Grant
The WRFP funds the planning and construction of recycled water treatment facilities, storage facilities, pumping facilities, groundwater recharge facilities, and distribution systems, including onsite improvements. The end use of recycled water must benefit the community as a whole and offset potable water usage. Onsite recycled water application is not eligible. For non-DACS/SDACs, agencies must apply through the CWSRF program and be on the fundable list to be eligible for funding. For 203-2024 funding, projects need to apply for the fundable list by December 31, 2023.

The program required a 50/50 cost share. Historically under Prop 1 of the 50% of funding from the WCPP, up to 35% can be in grant form used for construction costs, while the remaining portion would be a loan, which could be used for both construction and soft costs. For non-DACs and DACs, grant funding is capped at $5 million. SDACs may receive more funding with the deputy director’s approval. Through the Governor’s Budget, $160 million is being allocated over three years (2021-2023) for recycled water projects and groundwater projects each, so funding will hopefully follow a similar formula to when Prop 1 was being implemented.

With State funding, federal cross cutters do not apply including BABA, Disadvantaged Business Enterprises (DBE), Davis Bacon, and AIS to name a few. Furthermore, only need California Environmental Quality Act (CEQA) documentation.

Sandeep Kals
916-324-8404
[email protected]
Not applicable to selected CIP projects
but may be of interest to the City.

Regional Resilience Grant
Program (RRGP)
Governor’s Office of Planning
and Research (OPR) Grant
New grant program that funds planning and implementation projects that strengthen climate change resilience at a regional scale. The RRGP funds projects led by partnerships that involve multiple jurisdictions working together to address the most significant climate change risks in their regions, especially in communities that are most vulnerable to climate change impacts. These impacts could include wildfires, rising sea levels, droughts, floods, increasing temperatures, and extreme heat events.

Up to $50 million is available. The funding range for planning projects is $150,000 to $650,000. The funding range for implementation projects is $650,000 to $3,000,000. Cities must work collaboratively with at least one community-based organization to apply.

An Intent to Apply Survey is required.

Contact [email protected].
https://opr.ca.gov/climate/icarp/grants/regional-resilience-grant.html Not applicable to selected CIP projects
but may be of interest to the City.

Urban Community Drought Relief
Program
Department of Water
Resources (DWR) Grant
Under the Budget Act of 2021, approximately $285 million in drought relief funding was made available for interim and immediate drought relief to urban communities. Approximately $175 million will be available in the current funding cycle. A set-aside of at least $85 million will be made to support underrepresented communities and Native American Tribes (Tribes).

Eligible planning, engineering and construction project types include hauled water, installation of temporary community water tanks, bottled water, water vending machines, emergency water interties, new wells or rehabilitation of existing wells, construction, or installation of permanent connection to adjacent water systems, recycled water projects that support immediate relief to potable water supplies, fish and wildlife rescue, protection, and relocation, and drought resiliency planning. Project must be included in an Urban Water Management Plan.

There is a minimum award amount of $3 million per applicant. Smaller projects may be bundled together in a single application to meet the minimum grant award requirement. Applicants are required to have 25% non-state funding match; however, underrepresented and tribal applicants are exempt from this requirement. Funding limits have not yet been determined.

Program is no longer open.

Contact: [email protected]
Link: https://water.ca.gov/Water-Basics/Drought/DroughtFunding/Urban-Drought-Grant Not available at this time.

Program is no longer accepting new
applications but may reopen at a later
date. Program should be monitored.

Community Development Block
Grant (CDBG)
U.S. Department of Housing
and Urban Development
(HUD)/City
Grant
HUD-awarded funds for local projects. Available to local governments, counties and municipalities. Eligible to fund community water and wastewater projects.

CDBG funds are provided as grants to non-entitlement jurisdictions. Grants can vary based on annual allocations and activity limits. Must address one of three national objectives:
▪ Benefit to low- and moderate-income persons
▪ Aid in the prevention or elimination of slums and blight, or ▪ To meet an urgent need
Internal City discussion would be necessary to use fixed CDBG funding for wastewater projects.
https://www.visalia.city/depts/community_development/housing_n_cdb g_services/community_development_block_grant/default.asp Low Priority
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WATER RECLAMATION FACILITY - FACILITY PLAN 6-10

6.3 Conclusion
This TM summarizes current federal and state grants and low-interest loans that are potential sources of financing for the City’s WRF near-term projects. These programs are competitive and limited in their funding capacity, with program funding availability dependent upon annual appropriations, along with other restrictions.

Many of the federal and state programs listed do not fund projects driven primarily by growth. The City’s near-term projects have several beneficial characteristics that could be further investigated to see if the project could be eligible for funding. The City is a small community not included in one of the state’s Active Management Areas. According to current U.S. Census reporting, the area has a Median Household Income (MHI) of $69,252, approximately 82 percent of California’s average MHI. Even though this is over California’s 80 percent definition of a DAC, it would be prudent to talk with agencies to understand what U.S. Census data is being used and if the City might be considered a DAC. By being classified as a DAC, the City could be eligible for lower interest rates and principal forgiveness.

It should be noted that projects funded with federal financing would need to comply with NEPA, AIS, BABA, Davis Bacon, DBE, competitive procurement, etc. These conditions may add to the project’s overall cost, influence project schedules, and increase some administrative burden.

Critical to the success of securing external funding is the tracking of potential funding opportunities, fit of the project to the funding program priorities, readiness of the project, and timing of application submittals. Because many programs have limits on the amount of funding they can offer, it is important to apply early and with complete documentation to prevent complications in the funding process.

The City’s community demographics put it at odds with some federal programs’ focus on funding projects in small, rural and/or disadvantaged communities. Despite this restriction, there are several opportunities available at the federal and state level that should be further evaluated for financing the project.

The following funding opportunities may provide for low interest loan or grant opportunities for the projects listed in the City’s Near-Term CIP:
▪ U. S. Environmental Protection Agency – WIFIA (low interest financing). ▪ Department of Energy – EECBG Program (grant or voucher program). ▪ State of California - CPF/ CDS (directed appropriations via Congress). ▪ State of California – ISRF (loan program).
▪ State of California – CWSRF (low interest financing with eligible principal forgiveness for disadvantaged communities and green projects).
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Visalia Water
Reclamation FacilityFacility Plan UpdateCouncil PresentationCity of Visalia2/20/2024 225
Background and Purpose
226
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WRF Overview
227
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Treatment Photos
228
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Project Background and Severity
• The WRF was upgraded in 2017 due to
increased regulations
• Improvements were made for a rated capacity
of 22 mgd, however to save costs some improvements were not implemented leaving the total design capacity at 18 mgd. • In recent years, increased industrial loads along
with water conservation efforts have increased influent wastewater concentrations and as a result put increased strains on the facility. • This study is an effort to update current
treatment process capacities using a biological
229 process model.

Treatment Process
Performance
230
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Solids Handling Facilities are Struggling
• Digesters are operating at very low HRTs and
are currently being overloaded during peak loading periods • PS and TWAS pumping is limited to 2-3%,
which exacerbates HRT limitation
• Digesters are overloaded with Grit causing
reduced volume (est 20% by volume filled)
• City does not have sufficient redundancy with
dewatering equipment due to no standby dewatering screw press 231
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Historical Influent Data
232
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Biological Oxygen Demand and Total Suspended Solids Loadings 233
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Capacity/Firm Capacity Analysis
234
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Process Area Capacity
235
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Sludge Flows & Dewatering Capacity
Rated Screw Press Capacity (x1) – 158,400 gpd
Rated Screw Press Capacity (x2) – 316,800 gpd
236
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Impact of higher feed concentration (4.5%) on Digester SRT Minimum recommended HRT of 15 days
237
Condition Assessment
238
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Condition Assessment Findings
• In general the equipment at the WRF is in good condition• There were significant upgrades in the last improvement project and all of this equipment is in good condition
• The following areas need some attention:
»Headworks
»Digesters»Sludge Drying beds»Misc. piping/pumps/valves 239
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Site Photos
240
Environmental Opportunities
241
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Environmental Opportunities
• Engine Generators• Microturbines• Gas Turbines• Fuel Cells• RNG to Pipeline Injection• R-CNG to Vehicle Fuel 242
Near-Term Improvements
243
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Near-term capacity related projects
•Now:
»Replace PS and TWAS pumps to allow
thickening of the sludge more
−Goal: 3% PS and 6% TWAS
»Add one screw press for firm
capacity/redundancy
»Add one digester with same capacity
as Digester No. 8
»Add additional UV Bank to provide
firm capacity/redundancy
244
Summary and
Recommendations
245
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Immediate Recommendations for Digesters
• Place Dig No. 4 back in service (waiting on piping)• Continue tracking digester health parameters and develop response plan for early signs of failure
• Clean/de-grit digesters that have not been cleaned recently (i.e. last 2-4 years)
• PS and TWAS pumping modifications and/or replace discharge piping• Re-purpose Dig #8 as a primary digester (Currently used as 70% storage)
• Additional digester volume likely needed to accommodate future growth to buildout
246
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Solids Handling Improvements
247
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TWAS Pumps
•Now:
»Replace PS and TWAS pumps to allow
thickening of the sludge more
−Goal: 3% PS and 6% TWAS
»Add two screw presses»Add three digesters with same
capacity as Digester No. 8
248
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TWAS Pump Station Upgrades
249
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Digester Upgrades
250
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Digester Upgrades
251
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Near Term Dewatering Recommendations
• Additional dewatering unit needed to provide
redundancy/standby
• Provide additional drying beds and sludge storage if
dewatering maintenance or down time is experienced
252
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Dewatering Unit
• Add photo and potential layout
253
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Screw Press
254
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Sludge Drying Beds

SLUDGE DRYING BEDS
255
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Digester Sludge Holding Pond
Digester Sludge Holding Pond
256
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Digester Sludge Holding Pond
257
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Near Term UV Recommendations
• Additional UV bank unit needed to provide
redundancy/standby
258
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0040 Agenda Date: 2/20/2024 Agenda #: 5.

Agenda Item Wording:

Short-Term Rental Regulation Discussion - Discussion and direction on potential recommended changes to the Zoning Ordinance Section 17.32.166 Short-term rental permits.

Deadline for Action: 2/20/2024
Submitting Department: Community Development
Contact Name and Phone Number:

Josh Dan, Senior Planner, [email protected] <mailto:[email protected]>, (559) 713-4003 Paul Bernal, Planning and Community Preservation Director, [email protected] <mailto:[email protected]>, (559) 713-4025
Department Recommendation:

Staff recommends that the City Council receive the staff report, staff presentation, and public comments. Based on the information received, the City Council may direct staff to initiate further zone text amendment changes to the recently adopted Short-term Rental ordinance (Section

17.32.166) as outlined in the report below. Revisions to be considered as part of the Zone Text Amendment process related to Short-Term Rentals may be subject to a future work session discussion with City Council based on staff’s analysis of the potential changes.

Summary:

On October 16, 2023, the City Council introduced the first reading of Zoning Text Amendment (ZTA) No. 2023-01. The ZTA ordinance established codified performance standards regulating short-term rentals occurring in all residential zones (i.e., R-1 and R-M zones) within the city. The ordinance took effect on December 6, 2023. During the adoption of the STR ordinance, the City Council directed staff to return within 60 to 90 days for further discussion on potential revisions to the ordinance. The information provided below are potential changes to the SRT ordinance the City Council may consider.

STR Ordinance Adoption Discussion:

During the introduction and first reading of Ordinance No. 2023-11 (STR Ordinance), Councilmembers expressed common agreement that the ordinance was a “good start” in establishing requirements to address STRs in the community. However, during the Council’s deliberation on the ordinance, additional statements were made that further consideration on potential changes to the STR ordinance be discussed at a future Council meeting. The City Council requested that staff return in 60 to 90 days after the STR ordinance took effect for further discussion on potential revisions to the ordinance.

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File #: 24-0040 Agenda Date: 2/20/2024 Agenda #: 5.

Potential STR Ordinance Revisions for City Council’s Consideration:

1. Establishment of an Annual STR Permit Renewal Process:

Implementation of an annual renewal permit process can be enacted and would be consistent with other permit types the City issues. Procedurally, language can be drafted that clarifies STR Permits are valid for one-year and the permits are automatically void upon expiration, unless renewed with City. Permits may be renewed subject to the provisions and restrictions that could be outlined in a revised STR ordinance. Proposed modifications to clarify the STR Permit annual renewal application process, requirements, and limits would need to be drafted for consideration.

Staff would seek input from the City’s Business Tax Division to establish the regulatory timeframes that may best coincide with the Business Tax Certificate renewal process, which is done bi-annually, given that STRs are required to have a Business Tax Certificate to operate and are required to submit their transit occupancy tax with the Finance Department. Establishing an annual renewal STR permit process ensures that operators of SRTs are fully aware and in compliance with the adopted regulations. Failure to comply with all adopted codified requirements may result in non-renewal of the STR permit.

If desired, the City Council may direct staff to incorporate revisions to the STR ordinance to codify duration of Short-Term Rental permits and draft language on annual renewal application processes, requirements, and limits.

2. Consideration of Buffer / Spacing Requirements:

As stated in previous work sessions, consideration of a buffer / spacing requirement could be considered. Similar to the City’s Smoke Shop establishment ordinance, an established buffer or spacing requirement (e.g. 500-ft., 1,000-ft.) could be further analyzed if directed to pursue this requirement. Please note this requirement would need to be supported in the record prior to adoption. Challenges to SRT regulation have compared the transitory nature of an SRT to allowed usage such as small group homes or transitional/supportive housing and argued that similar types of transitory uses should be permissible and constitutional protections for equal protection should apply.

Given that over 80% of the City’s General Plan land uses are dedicated to residential land uses, establishing the necessary mapping and tracking mechanisms could be difficult to regulate if a buffer or spacing requirement were considered.

Furthermore, buffering requirements could be challenged if uses such as bed and breakfast inns or boutique hotels are not subject to spacing requirements from residential uses, under the argument that similar uses should be treated in the same manner under the zoning ordinance. Buffers, by their nature, must be tracked by staff, which would require additional internal review.

Staff, with the help of the GIS Division, conducted a mapping exercise implementing a 1,000-foot buffer within designated residential land use areas. Currently, there is a total residential land use area of approximately 820,234,917 square feet (18,830 acres). When applying the 1,000-foot buffer to the total residential land area, it resulted in approximately 261 “lots”, or potentially only providing for approximately 261 short-term rental permits. Please note this number should be considered hypothetical because it is not likely that each buffer’s center aligns perfectly with a residential land use.

If desired, the City Council may direct staff to further research buffering / spacing requirements for Visalia City Council Page 2 of 5 Printed on 4/26/2024
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File #: 24-0040 Agenda Date: 2/20/2024 Agenda #: 5.

If desired, the City Council may direct staff to further research buffering / spacing requirements for STRs and report back to the Council on potential codified language that could implement spacing requirements from STRs within neighborhoods.

3. Other Considerations (Establishing an Overall Number of STR Permits Allowed) Staff reached out to multiple local agencies in California and the most responsive and helpful has been the City of Santa Rosa. Staff found that the City of Santa Rosa, through multiple revisions, has similarly implemented STR regulations to address STRs in their community. Key features to their approach, which the City’s current STR ordinance does not address are as follows:

1. Separate “Hosted” from “Non-Hosted” STR approvals.
a. Allow unlimited “Hosted” STRs.
i. A Hosted STR is defined as-a Short-Term Rental where, throughout the rental period, the host lives and sleeps in the dwelling unit or lives and sleeps in another legal dwelling unit on the same parcel, which is the owner’s principal residence. Hosted STRs may be limited to only the primary residence on any property containing more than one legal dwelling unit.
b. Limit “Non-Hosted” STRs.
i. A Non-Hosted STR is defined as a Short-Term Rental where the Host does not live and sleep in the dwelling unit or in another legal dwelling unit on the same parcel throughout the duration of the rental period.

2. Require permit renewals.
a. Provide a 60-day notice and 30-day deadline for STR application renewals.

3. Determine that Non-Hosted STRs not meeting the application deadline be eliminated from the overall permissible amount of Non-Hosted STRs permitted within the community.

Staff concludes the key items listed above could work in addressing the Council’s concerns.

However, it should be noted that the City of Santa Rosa had a tally of existing Non-Hosted STRs prior to regulation based on metrics listed in their Business Tax records. Unfortunately, this information is not tracked under our current business tax certificate.

Staff researched the State Finance Department's website and information obtained identified that as of January 1, 2023, the City of Visalia has approximately 50,199 residences within the City. Based on prior research on the number of STRs currently operating in Visalia with that number fluctuating between 340-867 STRs in Visalia (as stated in previous staff reports and based on the Airbnb website).

Using the City of Santa Rose ordinance STR approach, the City Council may consider directing staff to draft language that limits the total number of STRs permitted within Visalia based on a percentage of the city’s total housing stock. As an example, capping the number of STR permits to 1% of the City’s housing stock would equate to approximately 500 units that could be eligible for an STR permit.

Furthermore, if directed to consider this option, the City Council would also need to consider whether or not STRs should be addressed in two types (Hosted and Non-Hosted), and if so, whether a total permissible STR figure be established for one or both types.

It should be noted that the City of Santa Rosa noticed that problems related to STRs permeated from Visalia City Council Page 3 of 5 Printed on 4/26/2024
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File #: 24-0040 Agenda Date: 2/20/2024 Agenda #: 5.

It should be noted that the City of Santa Rosa noticed that problems related to STRs permeated from the Non-Hosted rentals as opposed to Hosted. Additionally, the City of Santa Rosa opted to detail in their ordinance that no new Non-Hosted STRs would be accepted once the total was established and their total number would decrease through attrition when existing Non-Hosted STR permits were vacated or revoked, or when properties are sold or transferred. Further, the city admitted that additional full-time staff (one contract Planner, a Code Enforcement Officer, and an Administrative Assistant) were required to be hired to adequately address STRs in their jurisdiction.

Should staff be directed to address any of the above-mentioned items above, staff anticipates returning to the City Council within 90 days with a draft ZTA amending Section 17.32.166 Short-term rental permits.

Outreach and Notification:

Staff has worked to inform stakeholders and interested parties regarding proposed regulation and adopted changes to a short-term rental ordinance. Most recently, staff worked with the City’s Communication Division to get STR information listed within the recent 2024 Spring Live & Play Guide (see Attachment “3”). The Communications Division is also actively working to put together a social media information campaign to reach a larger population across multiple platforms. Staff continues to receive calls daily on the City’s SRT requirements and has provided the application material to individuals seeking to operate and/or legally permit SRTs in Visalia. One of the more common complaints received regarding the City’s SRT application process is the need for the property owner’s authorization signature, which staff informs individuals that the owner needs to be fully aware of the requirements, and that they are authorizing an SRT to be operated on their property.

Fiscal Impact:

N/A
Prior Council Action:
· May 1, 2023, City Council Work Session: The City Council, on a 5-0 vote, directed staff to analyze potential operational standards for short-term rentals, and begin a Zoning Text Amendment.
· October 16, 2023: The City Council, on a 3-2 vote, approved the first reading of Zoning Text Amendment No. 2023-01 (Ordinance No. 2023-11), proposing to provide the framework for staff to implement a registration and permitting process for all short-term rentals occurring in all residential zones (i.e., R-1 and R-M zones) within the city. · November 6, 2023: The City Council, on a 4-1 vote, approved the second reading of Ordinance No. 2023-11 was held and served as the final action the City Council took in order for Zoning Text Amendment No. 2023-01 to take effect 30 days following adoption of the second reading.

Other:
· August 28, 2023: The Planning Commission received a presentation and informative report regarding short-term rentals which included a synopsis of staff’s previous presentation to the City Council and explanation of directives received. The Planning Commission expressed agreement with Council’s directives.
· September 25, 2023: The Planning Commission voted 5-0 to recommend approval of Zoning Visalia City Council Page 4 of 5 Printed on 4/26/2024
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File #: 24-0040 Agenda Date: 2/20/2024 Agenda #: 5.
· September 25, 2023: The Planning Commission voted 5-0 to recommend approval of Zoning Text Amendment No. 2023-01, to the City Council.

Alternatives:

The City Council may, in lieu of the recommended motion, consider any of the following alternatives:

1. Receive the staff report and take no further action at this time.

2. Continue the matter to a future City Council hearing for additional information.

Recommended Motion (and Alternative Motions if expected):

I move to direct staff to begin drafting revisions to the STR Ordinance based on the City Council’s desired options as follows:

1. Draft language that establishes STR permit duration and annual renewal requirements.

2. Draft language that establishes a cap on the total number of STRs permits allowed based on the City’s residential housing stock.

3. Add Hosted and Non-Hosted definitions and draft language that establishes the total permissible STRs allowed for Hosted and Non-Hosted STRs.

Environmental Assessment Status:

No environmental assessment required at this time. The adoption of any ordinance changes will require environmental documentation pursuant to the California Environmental Quality Act (CEQA) to be completed by City staff.

CEQA Review:

The adoption of any ordinance changes will require environmental documentation pursuant to the California Environmental Quality Act (CEQA) to be completed by City staff.

Attachments:

1. Ordinance No. 2023-11

2. Short-Term Rental FAQ

3. Parks and Recreation Department - 2024 Spring Live & Play Guide - Pg. 10 Visalia City Council Page 5 of 5 Printed on 4/26/2024
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Frequently Asked Questions about Short-Term Rentals
FAQs
When did the Short-Term Rental Ordinance go into effect? • Adopted by council on November 6, 2023. The ordinance will go into effect on December 6, 2023.

What is a short-term rental?
• A short-term (sometimes called vacation) rental is defined as a dwelling unit, or any portion thereof, utilized for residing, lodging, sleeping, or other occupancy purposes for less than 30 consecutive days, counting portions of days as full days. Short-Term Rentals may be Hosted or Non-Hosted.

What is a Hosted short-term rental?
• A hosted short-term rental is defined as a short-term rental where, throughout the Short-Term Rental period, the host lives and sleeps in the dwelling unit or lives and sleeps in another legal dwelling unit on the same parcel, which parcel is the owner’s principal residence.

What is a Non-Hosted short-term rental?
• A non-Hosted short-term rental is defined as a short-term rental where the Host does not live and sleep in the dwelling unit or in another legal dwelling unit on the same parcel throughout the Short-Term Rental period.

What if my property is associated with an HOA?
• It is an applicant’s responsibility to verify whether STR activity is prohibited by a Homeowners Association's (HOA) Covenants, Conditions, and Restrictions (CC&Rs) prior to submitting a Short-Term Rental Permit application.

Are there any restrictions to where short-term rentals may be permitted and how many? • Pursuant to Visalia Municipal Code Section 17.32.166(B)(20) only one short-term rental is permitted per parcel in any residentially zoned district.

What requirements must a Short-Term-Rental operator follow to be in compliance? • The short-term rental operator will be obligated to comply with the operating standards detailed in Visalia Municipal Code Section 17.32.166(B)(1) through (20).

What is the process for City staff review of New and Renewal Short-Term Rental Permit applications?
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• The process is similar to any business license currently applied for with the City of Visalia.
• The applicant will be required to submit a completed short-term rental application and business license to the City’s Business Tax Division, which will be routed to Planning staff for review.
• City staff reviews new and renewal short-term rental permit applications in the order that they are submitted to the City, and those that are deemed complete first are then acted on first. An application can be deemed complete once all issues have been addressed and/or any additional information requested by City staff has been provided. If there are other applications in process that were submitted and deemed completed prior to your application, then those applications will be acted on first.

Where can I get receipts from my TOT payments?
• The City of Visalia Finance Department can be reached at 559-713-4378. Property owners can reach out to that department for copies of TOT receipts.

Do I need to obtain a Business Tax Certificate?
• Visit the City's page on the obtaining a Business Tax Certificate for more information about how to apply for a Business Tax Certificate. 272
Pg. 10
city updates
don'tlet a short-term rental
be a long-term problem...

As of December 6, 2023, the Short-Term Rental Ordinance has taken effect in Visalia. But what are Short-Term Rentals (STRs) and why does Visalia need an ordinance for them? Although the name might sound new, short-term rentals are actually more common than one might think. They are just more commonly referred to as vacation rentals or homes
listed on travel sites such as Airbnb. In more technical terms, a short-term rental is a dwelling unit (house, apartment, condo, etc.) or any portion of the unit that is utilized for lodging, sleeping, or other occupancy purposes for less than thirty days.

There are even two types of short-term rentals: hosted and non-hosted.
• Hosted STRs are rentals where the host lives and sleeps anywhere on the same property as the rental. Examples of hosted STRs include hosts renting out a single room in their home and hosts renting out a guest house on their property when they reside in a different house on the same property as the rental.
• Non-Hosted STRs are rentals where the guests have the property to themselves and the host does not live or sleep anywhere on the same property as the rental.

So that's what STRs are, but why does Visalia need an
ordinance for them?
While short-term rentals have been around much longer than 2023, the new ordinance in Visalia aims to not only protect renters, but was created to ensure that owners and hosts are meeting a certain operating standard and completing the necessary taxes and licenses to operate a business.

Operating a short-term rental might not seem like a traditional business, but it is conducting business. Homeowners must go through a filing process, meet operating standards, and pay taxes in order to rent their home long-term (such as a lease or anything beyond 30 days).

Visalia's Short-Term Rental Ordinance ensures that shortterm rental owners are taking the same steps as other business operators.

To be in compliance with the STR Ordinance, any short-term rental owner within Visalia city limits must complete these steps to start or continue their rental operations:
1) Complete and submit a business tax certificate
application. This must be done first.
2) Complete and submit a Short-Term Rental (STR) Permit Application. During this step, you also need to provide proof of ownership of the property.
3) If you are not the homeowner applying for the permit, a notarized signature of the homeowner is required with the application.

If you or someone you know is interested in operating a short-term rental, visit www.visalia.city/str or click here for more information.
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City of Visalia
City Council Work Session
February 20, 2024
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• Receive presentation reviewing potential changes related to the adopted Short-Term Rental Ordinance (Section 17.32.166). • Consider whether to direct staff to begin processing a Municipal Code Text Amendment.
• Potential revisions will be subject to future work session discussion.

City Council – Work Session
Recommendation
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Summary
The City Council introduced the first reading of Zoning Text Amendment (ZTA) No. 2023-01, on October 16, 2023. (Establishing codified performance standards for STRs in all residential zones (i.e., R-1 and R-M).

The ordinance took effect on December 6, 2023. During the adoption of the STR ordinance.
the City Council directed staff to return within 60 to 90 days for further discussion on potential revisions to the ordinance.

City Council
– Work Session
276
Potential STR Ord. Revisions
City Council – Work Session
• Establishment of an Annual STR Permit Renewal Process • Consideration of Buffer or Spacing Requirements
• Other Considerations (Establishing an Overall Number of STR Permits Allowed)
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City Council – Work Session
STR Renewal Process
• Detailing Permits are good for only 1-yr.
• Could follow existing Business Tax Certificate structure. • Ensures that operators remain fully aware and in compliance.

Council may direct staff to incorporate revisions codifying annual renewal application processes, requirements, and limits. 278
City Council – Work Session
STR Buffer / Spacing
• Examples found are 500-ft to 1000-ft radii.
• At 1000-ft only 261 could theoretically fit in the City. • Often challenged if not applied to other short-term uses: bed and breakfast, boutique hotels, etc…
Implementation of distance requirements can be established at desired interval:
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City Council – Work Session
Other Considerations
• Separate “Hosted” from “Non-Hosted” approvals
• Allow unlimited “Hosted” STRs.
• Limit “Non-Hosted” STRs.
• Require permit renewals.
• 60-day notice and 30-day application deadline.
• Establish attrition of Non-Hosted STRs not meeting deadline. 280
Options
City Council – Work Session
Council may direct staff to:

1. Draft language that establishes STR permit duration and annual renewal requirements.

2. Draft language that establishes a cap on the total number of STRs permits allowed based on the City’s residential housing stock.

3. Add Hosted and Non-Hosted definitions and draft language that establishes the total permissible STRs allowed for Hosted and Non-Hosted STRs 281
Questions
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0011 Agenda Date: 2/20/2024 Agenda #: 1.

Agenda Item Wording:

Authorization to read ordinances by title only.

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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 23-0011 Agenda Date: 2/20/2024 Agenda #: 2.

Agenda Item Wording:

Authorization to Accept the Officer Wellness and Mental Health Grant - Authorize and accept the State of California Officer Wellness and Mental Health Grant from The Board of State and Community Corrections (BSCC) and appropriate $102,504 to enhance and support the physical, mental, and emotional health of police officers.

Deadline for Action: 2/20/2024
Submitting Department: Police Department
Contact Name and Phone Number:

Chief Jason Salazar, ext. 4215, [email protected] <mailto:[email protected]> Captain Luma Fahoum, ext. 4103, [email protected] <mailto:[email protected]> Financial Analyst Liz Ybarra, ext.4250, [email protected] <mailto:[email protected]> Department Recommendation:

Authorize and accept the State of California Officer Wellness and Mental Health Grant from The Board of State and Community Corrections (BSCC) and appropriate $102,504 for programs to enhance and support the physical, mental, and emotional health of police officers. The funds were received in advance and must be spent by December 1, 2025 Summary:

It is recommended that the Visalia Police Department purchase and sole source the Health and Wellness Program from Pinnacle Training Systems (PTS) which includes a Health Screening, Functional Movement Screen, and blood work to include the LpPLA2 screen test (test for cardiovascular disease marker). Sole source is recommended because it is a one-time program.

Should the City choose to consider a similar type of testing in the future, an RFP will be issued to include local healthcare options that could perform the testing. Remaining funds will be used to pay for training for members of the Department’s Peer Support Team and a Peer Support Retreat hosted by Shift Wellness.

This customized option from Pinnacle Training Systems was chosen because it provides overall Health Screening and Injury Risk Assessment. Pinnacle Training Systems works with first responder agencies throughout the state of California providing scientific evidence-based wellness testing and training that is designed to specifically address the unique demands of first responders to improve their health and minimize risk for injury.

The Pinnacle Training System testing includes the following:
· Testing for body fat composition.
· Resting blood pressure.

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· Cardiovascular/ aerobic capacity.
· Electrocardiogram monitoring.
· Exercise blood pressure.
· Blood work to include LpLA2 screen test (test for cardiovascular disease marker). · Functional Movement Test (FMS) that is job specific. Once the FMS test is conducted, the officer will receive a customized work out plan to target areas of deficiency and weakness.

This test can be beneficial in helping to reduce on-the-job injuries.

Participation in the Health Screening and Injury Risk Assessment will be made available to the Department’s sworn officers on a voluntary basis. Pinnacle Training Systems provides the screening and assessments on-site at the Visalia Police Department. In addition to the screening and assessments, this program would also include eight (8) Health & Wellness Seminars provided by Pinnacle Training Systems staff at regularly scheduled Department training days to provide additional information on overall wellness, risk management and injury prevention, and functional wellness.

Background Discussion:

The State of California allocated $50 million in one-time funds from the State General Fund to be dispersed to law enforcement agencies across the state to provide peace officer wellness grants to be administered by the Board of State and Community Corrections. The grant was established in the 2022 Budget Act to be dispersed for city and county law enforcement agencies and the allocation of funds were determined by the number of sworn law enforcement officers in the agency. Based on the State formula, the Visalia Police Department is eligible to receive $102,504 from the Officer Wellness and Mental Health Grant.

The funds can be used to establish or expand wellness programs, peer support and services from mental health professionals and other services that are evidence based or have a successful track record of enhancing officer wellness. These funds are limited to use for wellness programs directed at sworn peace officers. Additionally, this is a one-time state-funded opportunity with no ongoing funding available.

Department staff have met with Human Resources Manager and Risk Manager to discuss the proposal. Specifically, the discussion was centered around bringing Pinnacle Training Systems (PTS) to provide testing to sworn members of the Visalia Police Department. These discussions also determined that it would not be feasible for the City of Visalia Wellness Center to administer a similar program at this time. There were no areas of concerns as it related to using this program proposal for (PTS) and it was acknowledged that this is a one-time funding.

Due to the limited funds, this program would be a one-time offering for the Department’s sworn personnel unless additional funding could be secured in the future to maintain the program. This sole source proposal for Pinnacle Training Systems is recommended for this one-time funding based on their established expertise and programming offered to first responder agencies through the state, their ability to provide the program in a timely manner to meet grant funding deadlines and based on their ability to provide the testing and seminars on site for Department personnel. The City will be billed only for the officers that choose to participate. The costs below are based on full participation of all sworn officers.

In the event additional funding could be secured in the future to continue a similar program for Department and/ or other City staff, the Department would come back to Council for authorization to Visalia City Council Page 2 of 3 Printed on 4/26/2024
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Department and/ or other City staff, the Department would come back to Council for authorization to submit a Request for Proposal for a longer-term, sustained wellness program to identify an appropriate vendor to meet those expanded needs.

Fiscal Impact:

The proposed budget for this project is reflected in the table below:

PROJECT ITEM QTY COST TOTAL
Pinnacle Training
Systems
Health Screen & Functional
Movement Test
160 $410 $65,600
LpPLA2 Test 160 $55 $8,800
Health & Wellness Seminar 8 $400 $3,200
Public Safety Peer
Support Assoc.

Peer Support Team Training 5 $2,412 $12,060
Shift Wellness Peer Support Retreat 6 $2,000 $12,000
TOTAL PROJECT COST $101,660
The Department requests a CIP Account be established for $102,504 as expenditures will take place through December 2025. The funds have been paid in advance by the State and are identified in the General Fund Deferred Account T21138. Final expenditure report is due by 12/1/2025. Any unused funds at the end of the grant must be returned to the BSCC and returned to the State’s General Fund. The are no matching funds required.

Prior Council Action: None.

Other: N/A
Alternatives: Not to accept the funds and return to State.

Recommended Motion (and Alternative Motions if expected):

Authorize and accept the State of California Officer Wellness and Mental Health Grant from the Board of State and Community Corrections (BSCC) and appropriate $102,504 to enhance and support the physical, mental, and emotional health of police officers.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: State of California Funding Schedule and Grant Information.

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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 23-0232 Agenda Date: 2/20/2024 Agenda #: 3.

Agenda Item Wording:

Consultant Services Contract with Provost & Pritchard - Authorize the City Manager to enter into a contract with Provost & Pritchard for professional consulting services for the Cameron Creek Linear Recharge Project in the amount not to exceed $236,259.00.

Deadline for Action: 02-20-2024 (SGMA grant deadline for completion of design is July 30, 2024) Submitting Department: Administration - CIP Engineering Contact Name and Phone Number:

Vikram Manke, Assistant Engineer, [email protected], (559) 713-4491 Dolores Verduzco, Financial Analyst, [email protected], (559) 713-4540 Lupe Garcia, Acting City Engineer, [email protected], (559) 713-4197 Jason Huckleberry, Director, [email protected], (559) 713-4495 Department Recommendation:

Staff recommends that the City Council authorize the City Manager to enter into a contract with Provost & Pritchard for professional consulting services for the Cameron Creek Linear Recharge Project in the amount not to exceed $236,259.00.

Background Discussion:

On February 7, 2022, the City Council adopted Resolution 2022-06 authorizing the Greater Kaweah Groundwater Sustainability Agency to submit a grant application on behalf of the City of Visalia for the Cameron Creek Check Structure project. The Department of Water Resources (DWR) administers the Sustainable Groundwater Management Act (SGMA) grant program with funds authorized under the California Budget Act of 2021 and Proposition 68. Projects are intended to address groundwater investments and drought to achieve regional sustainability investments in groundwater recharge projects and other conjunctive use projects.

Under authorization from Council Resolution 2022-06, the City of Visalia, through Greater Kaweah GSA, submitted grant applications for three projects: Cameron Creek Check Structures Project, Northern Cameron Basin Project, and Southern Cameron Basin Project. Out of the three submitted, Cameron Creek Check Structures project was awarded a grant by DWR in the amount of $2,000,000, while the other two projects were not selected.

Project Description and Scope:

The project goal is to increase groundwater recharge through linear water pools that will infiltrate over time to recharge the groundwater. The goal will be achieved through the construction of check structure facilities within Cameron Creek. The check structures will be equipped with automatic gates capable of passing high flows while maintaining high water levels in the channel making Cameron creek a linear recharge basin. The project location falls just outside the eastern boundary of City of Visalia. The section of the Cameron Creek to be utilized starts near the intersection of Road 148 Visalia City Council Page 1 of 4 Printed on 4/26/2024
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File #: 23-0232 Agenda Date: 2/20/2024 Agenda #: 3.

Visalia. The section of the Cameron Creek to be utilized starts near the intersection of Road 148 (Tower Road) and Walnut Avenue, with the end location near Lovers Lane and Caldwell Avenue intersection (see attached project location exhibit).

Project Roles:

Due to the state mandated regional approach to groundwater recharge, this project involves multiple agencies and requires substantial inter-agency coordination with partner agencies from the Greater Kaweah GSA, the Mid-Kaweah GSA, and the State DWR. The project roles among agencies were assigned and negotiated after the finalization of the grant agreement, which itself faced delays due to re-organization of agency roles at the GSA level. For the Mid-Kaweah GSA, which the City of Visalia is part of, Tulare Irrigation District (TID) initially led the project discussions with Greater Kaweah GSA and the State. Through subsequent project coordination amongst the City, TID and Kaweah Delta Water Conservation District (KDWCD), the City of Visalia was asked for assistance to lead the project.

City CIP Engineering staff will oversee the entire project and serve in a project management role ensuring all tasks are completed to acceptable standards, conduct administration, design engineering, permitting, environmental review, and construction. The City will coordinate this project with partner GSA agencies (TID and KDWCD). The City will also work in conjunction with Greater Kaweah GSA (grantee) for grant administration functions.

Provost & Pritchard will provide professional consulting services for engineering, permitting, and environmental compliance to prepare plans, specifications, and estimates (PS&E). The PS&E documents will then be used to obtain bids for the construction of three check structures within Cameron Creek.

TID will assume the responsibility for post-construction operation and maintenance of the check structures. The City’s Water Resource Division will lead the discussion with TID to form an agreement for the post-construction operation and maintenance.

Consultant Selection Process:

Staff advertised a request for proposals from November 21, 2023 to December 21, 2023. Two qualified consulting firms responded and submitted proposals to the City. After thorough review of both proposals, Provost & Pritchard’s proposal was determined to be the most qualified for the project. They have extensive experience with SGMA grant funded projects, including Packwood Creek Check Structure project (managed by KDWCD), which shares many similarities with this project. Following a review of their proposal, refinement of scope, and negotiation of fee, Provost & Pritchard’s total design fee of $236,259.00 is determined to be reasonable.

Fiscal Impact:

The grant agreement between the Department of Water Resources and the Greater Kaweah Groundwater Authority has been executed. The amount awarded specifically for the Cameron Creek Linear Recharge Project is $2,000,000.

The City’s cost share for the post-construction operation and maintenance will be negotiated as part of the agreement with TID. City’s Water Resources Division will lead that future negotiation with TID and it will be in place prior to the completion of construction.

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File #: 23-0232 Agenda Date: 2/20/2024 Agenda #: 3.

The allocated breakdown of the project budget is as follows:

Project Funding: SGMA Grant Funding Groundwater Recharge Fund #224 $2,000,000 $60,000 Total Project Funding: $2,060,000
Project Cost: Design Staff Time $80,047
Design Contract $236,259
Construction Cost (Estimated) Staff Indirect Cost $1,763,694 $60,000 Total Project Cost (Estimated): $2,140,000
Summary: Project Funding: Project Cost: $2,060,000
($2,140,000)
Funds remaining: ($80,000)
There are sufficient funds within the project budget, CP0620, to fund the design phase. Staff is currently estimating a budget deficit of $80,000 for the construction phase. However, this estimate will be revisited once final construction costs are determined at the end of design phase. At the completion of design phase and subsequent bidding phase, staff will return to the City Council to request authorization to execute an agreement with a construction contractor to build the check structures, along with a project and budget update.

Prior Council Action:

June 19, 2023
The City Council accepted and authorized the appropriation of $2,000,000 from the Sustainable Groundwater Management Grant Program for the Cameron Creek Linear Recharge Project and appropriated $60,000 for staff indirect costs from the Ground Water Recharge Fund (224).

February 7, 2022
The City Council adopted Resolution 2022-06 authorizing the Greater Kaweah Groundwater Sustainability Agency (GKGSA) to submit a grant application on behalf of the City of Visalia to the California Department of Water Resources (DWR) for the Sustainable Groundwater Management Act (SGMA) Call for Projects.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to enter into a contract with Provost & Pritchard for professional consulting services for the Cameron Creek Linear Recharge Project in the amount not to exceed $236,259.00.

Environmental Assessment Status:

To be determined during preliminary engineering phase.

CEQA Review:

To be determined during preliminary engineering phase.

Attachments:

1. Project Location Exhibit
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File #: 23-0232 Agenda Date: 2/20/2024 Agenda #: 3.

2. Resolution 2022-06

3. File #22-0037

4. File #23-0205
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!
!CALDWELL AVE.
36 18
24 15
48 12
30 6
12 12
18 12
12 18
18 12
24 15
12 15
12 12
15 15
12 24
18 12
12 12
12 24 Ave 280 Rd 148
Ave 288 S
Mc Auliff St
S Simon St
E Harter Ave E Mary Ave
E Beech Ct S Grand
St E Laura Ave E Evergreen Ave S Manzanita Ct CAMERON
TULARE IRRI. DIST. DITCH
Cameron Creek Check Structures
±
1 inch = 1,000 feet
Legend

RAILROAD

WATERWAYS

STORM MAIN

FORCED MAIN
PROJECT LOCATION*
*Final check structure locations will be determined in the design/engineering phase

CITY LIMITS
Project Location
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RESOLUTION NO. 2022-06

AUTHORIZATION OF GREATER KAWEAH GROUNDWATER SUSTAINABILITY

AGENCY TO FILE AN APPLICATION FOR A GRANT ON BEHALF OF THE CITY OF

VISALIA
WHEREAS, in September 2014, the Sustainable Groundwater Management Act (“SGMA”) was signed into law, with an effective date of January 1, 2015, and codified at California Water Code, Section 10720 et seq;
WHEREAS, the Greater Kaweah Groundwater Sustainability Agency (“GKGSA”) is a California groundwater sustainability agency formed to implement SGMA in a portion of the Department of Water Resources Bulletin 118 Kaweah Subbasin; WHEREAS, the Mid Kaweah Groundwater Sustainability Agency (MKGSA) is another GSA within the Kaweah Subbasin which includes the following members: The City of Visalia, The City of Tulare, and the Tulare Irrigation District (TID).

WHEREAS, there are currently grants available through the Department of Water Resources (“DWR”) for specific types of projects to assist in meeting SGMA requirements, however DWR requires that all grant applications be submitted through one designated GSA in basins or subbasins with multiple GSAs.

WHEREAS, the GKGSA has been designated as the GSA that will submitting grant applications on behalf of other GSAs and GSA member agencies within the Kaweah Subbasin to DWR.

WHEREAS, the GKGSA and the City of Visalia, a member of the Mid Kaweah GSA desires to make and submit an application for Implementation grant funding to develop projects that are consistent with overlying Groundwater Sustainability Plans for the region;
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Visalia hereby determine and order as follows:

1. To allow GKGSA submit an application on behalf of the City of Visalia as a member of the Mid Kaweah GSA to the California Department of Water Resources to obtain a grant under the 2021 Sustainable Groundwater Management (“SGM”) Grant Program SGMA Implementation Round 1 Grant pursuant to the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 (Proposition 68) (Pub. Resource Code, § 80000 et seq.) and the California Budget Act of 2021 (Stats. 2021, Ch. 240, § 80) and;

2. To allow GKGSA to enter into an agreement to receive a grant for the projects included in the application on behalf of City of Visalia Mid Kaweah GSA. The 314
General Manager of the GKGSA, or designee, is hereby authorized and directed to prepare the necessary data, conduct investigations, file such application, and execute a grant agreement and any future amendments (if required), submit invoices, and submit any reporting requirements with the California Department of Water Resources.
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Visalia City Council
707 W. Acequia
Visalia, CA 93291
Visalia City Council
Legislation Details (With Text)
File #: 22-0037 Version: 1
Type: Consent Item Status: Agenda Ready
File created: 1/21/2022 In control: City Council
On agenda: 2/7/2022 Final action:

Title: Adopt Resolution 2022-06 authorizing the Greater Kaweah Groundwater Sustainability Agency (GKGSA) to submit grant application on behalf of the City of Visalia to the California Department of Water Resources (DWR) for the Sustainable Groundwater Management Act (SGMA) Call for Projects.

Sponsors:

Indexes:

Code sections:

Attachments: 1. Grant Resolution, 2. Cameron Creek Check Structures Project Map, 3. Northern Cameron Basin Project Map, 4. Southern Cameron Basin Project Map
Date Ver. Action By Action Result
2/7/2022 1 City Council approve as recommended Pass
Agenda Item Wording:

Adopt Resolution 2022-06 authorizing the Greater Kaweah Groundwater Sustainability Agency (GKGSA) to submit grant application on behalf of the City of Visalia to the California Department of Water Resources (DWR) for the Sustainable Groundwater Management Act (SGMA) Call for Projects.

Deadline for Action: 2/18/2022 Applications due to DWR
Submitting Department: Administration - CIP Engineering Contact Name and Phone Number:

Cody McLaughlin, Assistant Engineer, [email protected], 713-4595 Chantha Chap, Civil Engineer, [email protected], 713-4418 Dolores Verduzco, Financial Analyst, [email protected], 713-4540 Frank Senteno, City Engineer, [email protected], 713-4331 Nick Mascia, Assistant City Manager, [email protected], 713-4323 Department Recommendation:

Staff recommends that the Visalia City Council adopt Resolution 2022-06 authorizing the GKGSA to submit grant application on behalf of the City of Visalia to the California Department of Water Resources (DWR) Call for Projects to include the following water recharge projects:

1. Cameron Creek Check Structure ($1,104,000 - Design, Environmental, Const., & ROW)

2. Northern Cameron Creek Recharge Basin ($2,097,025 - Design, Environmental, Const., & ROW)

3. Southern Cameron Creek Recharge Basin ($4,237,325 - Design, Environmental, Const., & Visalia City Council Page 1 of 5 Printed on 5/19/2023
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ROW)
Background Discussion:

The Department of Water Resources (DWR) is administering the Sustainable Groundwater Management (SGM) Grant Program SGMA Implementation grant solicitations using funds authorized by the California Budget Act of 2021 and Proposition 68 for projects that encourage sustainable management of groundwater resources that support SGMA and/or invest in groundwater recharge projects with surface water, stormwater, recycled water, and other conjunctive use projects.

Eligible applicants for the SGM Grant Program are Groundwater Sustainability Agencies (GSAs), member agencies of GSAs, and an entity that represents a GSA. The City of Visalia is a member agency of the Mid-Kaweah GSA along with the Tulare Irrigation District (TID) and the City of Tulare.

There are three GSAs within the Kaweah Subbasin, the East Kaweah GSA, the Mid-Kaweah GSA, and the Greater Kaweah GSA. Each GSA includes multiple member agencies.

The SGM Grant Program does not allow individual GSA members to submit grant applications directly to DWR, instead one designated GSA must submit project applications on behalf of other GSAs and GSA member agencies. For the Kaweah Subbasin, the Greater Kaweah GSA will be point of contact with DWR and will be submitting the grant applications.

Approximately $7.6 million in SMG Grant funds are available through the call for projects and will be distributed based on a scoring system as described below. The deadline to submit applications to DWR is Friday, February 18, 2022 at noon.

Received application will be reviewed and award projects in accordance with the following scoring criteria:
· General project description and background (4 points) · Project Implementation and benefits (4 points)
· Project planning (4 points)
· Project outreach and engagement (3 points)
· Project location/map (2 points)
· Project community benefit (3 points)
· Project groundwater management/sustainability benefit (3 points) · Project address of Human Right to Water Act (4 points) · Scope of Work (3 points)
· Project Budget (3 points)
· Project Schedule (1 point)
Total Possible Points: 30
Projects will be awarded in the order of the scores received (highest to lowest) until all available funding is utilized.

In order to give the City the best chance and be competitive in this call for projects, staff recommends submitting three projects that focus on ground water recharge. Staff recommends the City submit the following three projects that meet the SGM Grant requirements, see projects below:

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1. Cameron Creek Check Structure ($1,104,000 - Design, Environmental, & Const.):

This project includes the construction of check structures along Cameron Creek to convey water to future basins for groundwater recharge. This project also includes performing geotechnical, in-situ seepage, and flow measurement tests to verify the percolation rates within the creek channels. By installing check structures at strategic locations along Cameron Creek, pools can be developed to temporary store water and to allow it to percolate into the aquifer.

2. Northern Cameron Creek Recharge Basin ($2,097,025 - Design, Environmental, Const., & ROW):

This project includes the installation of a recharge basin located in the southeast quadrant of the City nearby Cameron Creek. The intent of this basin will be to satisfy ground water recharge needs. The basin will have the ability to recharge ground water by utilizing water pumped from Cameron Creek. Preliminary engineering will be required to determine if the basin footprint and design. Geotechnical testing will be required to determine soil infiltration characteristics for ground water recharge purposes and eligibility for ground water recharge.

This project could greatly assist with the management of our limited water resources

3. Southern Cameron Creek Recharge Basin ($4,237,325 - Design, Environmental, Const., & ROW):

This project includes the installation of a recharge basin located in the southeast quadrant of the City north of Caldwell Avenue nearby Cameron Creek. The intent of this basin will be to satisfy ground water recharge needs. The basin will have the ability to recharge ground water by utilizing water pumped from Cameron Creek. Preliminary engineering will be required to determine the basin footprint and design. Geotechnical testing will be required to determine soil infiltration characteristics for ground water recharge purposes and eligibility for ground water recharge. This project could greatly assist with the management of our limited water resources
Fiscal Impact:

The estimated cost for each project is as follows:

1. Cameron Creek Check Structure
Design & Staff Time $178,000
Environmental $40,000
ROW $50,000
Construction & Con Admin. $733,000
Construction Contingency $103,000
Total Project Cost $1,104,000
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Request from Grant $1,104,000

2. Northern Cameron Creek Recharge Basin
Design & Staff Time $145,000
Environmental $30,000
ROW $315,000
Construction & Con Admin. $1,950,000
Construction Contingency $215,025
Total Project Cost $2,655,025
Local Match: $358,000
Request from Grant $2,297,025

3. Southern Cameron Creek Recharge Basin
Design & Staff Time $211,100
Environmental $50,000
ROW $390,000
Construction & Con Admin. $3,300,000
Construction Contingency $486,225
Total Project Cost $4,437,325
Request from Grant $4,437,325
Please note: Per the grant guidelines, a local match is not required however, a local match of 5% is necessary to obtain the full points in the category of Budget. One point will be awarded based on a minimum 5% local match contribution.

The Northern Cameron Creek Recharge Basin project is proposed in the upcoming Capital Improvement Budget Cycle and therefore project funds will contribute towards the local match as needed. The Cameron Creek Check Structures and Southern Cameron Creek Recharge Basin projects do not have appropriated funding in the upcoming Capital Improvement Budget Cycle.

Staff will return at a future Council meeting to request authorization for the appropriation of grant funds, contingent upon grant award.

Prior Council Action:

None
Alternatives:

None recommended
Recommended Motion (and Alternative Motions if expected):

I move to adopt Resolution 2022-06 authorizing the Greater Kaweah Groundwater Sustainability Agency (GKGSA) to submit grant application on the City’s behalf to the California Department of Water Resources (DWR) for the Sustainable Groundwater Management Act (SGMA) Call for Projects.

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File #: 22-0037, Version: 1
Environmental Assessment Status:

To be determined during preliminary engineering phase.

CEQA Review:

To be determined during preliminary engineering phase.

Attachments:

1. Resolution 2022-06
Visalia City Council Page 5 of 5 Printed on 5/19/2023
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 23-0205 Agenda Date: 6/19/2023 Agenda #: 6.

Agenda Item Wording:

Accept and authorize the appropriation of $2,000,000 from the Sustainable Groundwater Management Grant Program for the Cameron Creek Linear Recharge Project and appropriate $60,000 for staff indirect costs from the Ground Water Recharge Fund (224).

Deadline for Action: None
Submitting Department: Administration - CIP Engineering Contact Name and Phone Number:

Vikram Manke, Assistant Engineer, [email protected], (559) 713-4491 Dolores Verduzco, Financial Analyst, [email protected], (559) 713-4540 Frank Senteno, City Engineer, [email protected], (559) 713-4331 Nick Mascia, Assistant City Manager, [email protected], (559) 713-4323 Department Recommendation:

Staff recommends that the City Council accept and authorize the appropriation of $2,000,000 from the Sustainable Groundwater Management Grant Program for the Cameron Creek Linear Recharge (Check Structures) Project and appropriate $60,000 for staff indirect costs from the Ground Water Recharge Fund (224).

Background Discussion:

On February 7, 2022, the City Council adopted Resolution 2022-06 authorizing the Greater Kaweah Groundwater Sustainability Agency to submit an application for a grant on behalf of the City of Visalia for the Cameron Creek Check Structure project. The Department of Water Resources (DWR) administers the Sustainable Groundwater Management Act (SGMA) grant program, with funds authorized under the California Budget Act of 2021 and Proposition 68, for projects that address groundwater investments and drought to achieve regional sustainability, for investments in groundwater recharge projects and other conjunctive use projects.

The eligible applicants for the SGMA grant program were Groundwater Sustainability Agencies (GSAs), member agencies of GSAs, and entities that represent GSAs.

In the Kaweah subbasin, there are three GSAs: the Greater Kaweah GSA, the Mid-Kaweah GSA, and the East Kaweah GSA. City of Visalia is a member agency of the Mid-Kaweah GSA along with the Tulare Irrigation District (TID) and the City of Tulare. The SGMA Grant Program did not allow individual GSA members to submit grant applications. Therefore, the Greater Kaweah GSA was designated as the lead agency to submit applications on behalf of other GSAs and GSA member agencies, including City of Visalia.

Under authorization from Council Resolution 2022-06, the City of Visalia, through Greater Kaweah GSA, submitted grant applications for three projects: Cameron Creek Check Structures Project, Visalia City Council Page 1 of 3 Printed on 6/16/2023
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File #: 23-0205 Agenda Date: 6/19/2023 Agenda #: 6.

GSA, submitted grant applications for three projects: Cameron Creek Check Structures Project, Northern Cameron Basin Project, and Southern Cameron Basin Project. Out of the three submitted, Cameron Creek Check Structures project was awarded a grant by DWR in the amount of $2,000,000, while the other two projects were not selected for the grant Project Description and Scope:

The project goal is to increase groundwater recharge through linear water pools that will infiltrate over time to recharge the groundwater. The goal will be achieved through the construction of check structure facilities within Cameron Creek. The check structures will be equipped with automatic gates capable of passing high flows while maintaining high water levels in the channel making Cameron creek a linear recharge basin. The project location falls just outside the eastern boundary of City of Visalia. The section of the Cameron Creek to be utilized starts near the intersection of Road 148 (Tower Road) and Walnut Avenue, with the end location near Lovers Lane and Caldwell Avenue intersection
Project Roles:

Due to the state mandated regional approach to groundwater recharge, this project involves multiple agencies and requires substantial inter-agency coordination with partner agencies from the Greater Kaweah GSA, the Mid-Kaweah GSA, and the State DWR. The project roles among agencies were assigned and negotiated after the finalization of the grant agreement, which itself faced delays due to re-organization of agency roles at the GSA level. For the Mid-Kaweah GSA, that City of Visalia is part of, TID initially lead the project discussions with Greater Kaweah GSA and the State. Through subsequent project coordination among the City, TID and KDWCD, the City of Visalia was asked for assistance to lead the project.

Fiscal Impact:

The grant agreement between the Department of Water Resources and the Greater Kaweah Groundwater Authority has been executed. The amount awarded specifically for the Cameron Recharge Linear Project is $2,000,000. Staff recommends the appropriation of $2,000,000 in grant funds to allow staff to begin project eligible activities.

This grant program will not reimburse for indirect costs that include but are not limited to staff indirect expenses, central services costs, costs of operating and maintaining facilities, and general overhead or markup. Therefore, staff recommends the appropriation of $60,000 from the Ground Water Recharge Fund (224) to cover indirect costs associated with the project that are not eligible for grant reimbursement. Fund 224 was established to improve groundwater levels and increase the supply of water to the City. Typically, this fund should be spent within the City limits, however through linear recharge, this project will accomplish that goal of the fund by increasing the water supply to the City Visalia City Council Page 2 of 3 Printed on 6/16/2023
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recharge, this project will accomplish that goal of the fund by increasing the water supply to the City east of the city limits. Therefore, Fund 224 is an appropriate fund to utilize for covering indirect costs.

The allocated breakdown of the project budget is as follows:

Budget Category Amount
Environmental/ Engineering/ Design $205,000
Implementation/ Construction $1,795,000
Total Grant Budget: $2,000,000
Indirect Costs (Fund 224) $60,000
Total Project Budget: $2,060,000
Staff will return to the City Council at a future date to request authorization to execute an agreement with an engineering firm to provide environmental, engineering, and design services along with a project update.

Prior Council Action:

Recommended Motion (and Alternative Motions if expected):

I move to accept and authorize the appropriation of $2,000,000 from the Sustainable Groundwater Management Grant Program for the Cameron Creek Linear Recharge Project and appropriate $60,000 for staff indirect costs from Fund 224.

Environmental Assessment Status:

To be determined during preliminary engineering phase.

CEQA Review:

To be determined during preliminary engineering phase.

Attachments:

1. Project Location Exhibit

2. Resolution 2022-06
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0004 Agenda Date: 2/20/2024 Agenda #: 4.

Agenda Item Wording:

Authorization to Apply for the CHP Cannabis Tax Fund Grant - Authorize the Visalia Police Department to apply for the California Highway Patrol Cannabis Tax Fund Grant Program for up to $200,000 and submit the application by the February 23, 2024, deadline.

Deadline for Action: 2/20/2024
Submitting Department: Police Department
Contact Name and Phone Number:

Chief Jason Salazar, ext. 4215, [email protected] <mailto:[email protected]>; Lieutenant Celeste Sanchez, ext. 4573, [email protected] <mailto:[email protected]>;
Sergeant Henry Martinez, ext. 4222, [email protected] <mailto:[email protected]>;
Financial Analyst Liz Ybarra, ext. 4250, [email protected] <mailto:[email protected]> Department Recommendation:

Authorize the Visalia Police Department to apply for the California Highway Patrol (CHP) Cannabis Tax Fund Grant Program (CTFGP) for up to $200,000 and submit the application by the February 23, 2024, deadline. The grant is effective for FY 24/25, July 1, 2024, through June 30, 2025. Matching funds are not required. Awards will be announced by early summer 2024.

Summary:

The Cannabis Tax Fund Grant Program (CTFGP) can provide funding to enhance current enforcement efforts against alcohol and drug impaired driving. Although this grant is funded by the Adult Use Marijuana Act (AUMA), it is not limited to marijuana impairment and provides specific enforcement and training opportunities to combat all DUI offenses. It specifically allocates funds for equipment, training, and specialized enforcement operations relating to drug and alcohol DUI enforcement efforts. This grant helps equip participating agencies with essential overtime funds, equipment, and resources crucial for comprehensive Driving Under the Influence (DUI) enforcement programs. These programs include, but are not limited to, educational presentations, Alcohol and Drugs Advance Roadside Impairment Detection and Enforcement (ARIDE) trainings, DUI Saturation Patrols, and DUI Checkpoints. Furthermore, the City’s operations can now extend beyond the scope of the Selective Traffic Enforcement Program (STEP) grant awarded in September 2023. This will allow for additional DUI enforcement operations and the acquisition of additional equipment, complementing and expanding upon the resources already secured through the STEP Grant.

The department will request approximately $195,000 in funding for overtime staffing to add 12 DUI Visalia City Council Page 1 of 3 Printed on 4/26/2024
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File #: 24-0004 Agenda Date: 2/20/2024 Agenda #: 4.

The department will request approximately $195,000 in funding for overtime staffing to add 12 DUI Saturations, three (3) DUI Checkpoints, a vehicle to replace a 2003 Ford F150 traffic truck, drugs and narcotics impairment training, supplies for a preliminary Drager Drug Test 5000 drug detector and other essential DUI supplies, such as a generator, lighting, equipment, message boards, and Preliminary Alcohol Screening (PAS) devices.

Background Discussion:

The CHP Grant provides financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and drugs. The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the agency’s effectiveness through training and development of new strategies. Public education strategies include social media posts and press releases relating to the dangers of impaired driving and upcoming Department DUI enforcement operations. Education efforts will also include presentations at local schools and community events to inform future drivers of the dangers and consequences of driving under the influence of alcohol and drugs.

Funding for the Grant passed with Proposition 64 in 2016, The Control, Regulate and Tax Adult Use Marijuana Act (AUMU); pursuant to Section 34019(f)(3)(B) Revenue and Taxation Code. The CHP adopted regulations within Title 13 of the California Code of Regulations (CCR), Division 2 by adding Chapter 13 which governs this grant.

Fiscal Impact:

Staff will go back to Council to appropriate the funds if Grant is awarded. There are no matching funds required.

The proposed Grant budget is as follows:

CHP Cannabis Grant Budget
Traffic Truck w/ Upfit $96,000
Overtime $75,000
Training Travel (Required) $6,000
Supplies $12,000
Drager Drug Test Kits $6,000
Total Budget $195,000
Prior Council Action: N/A
Other: N/A
Alternatives: To not apply for the Grant.

Recommended Motion (and Alternative Motions if expected):

Visalia City Council Page 2 of 3 Printed on 4/26/2024
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File #: 24-0004 Agenda Date: 2/20/2024 Agenda #: 4.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Grant Solicitation and Chapter 13 CCR for eligible and ineligible project cost details.

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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0022 Agenda Date: 2/20/2024 Agenda #: 5.

Agenda Item Wording:

Notice of Completion for Houston Roundabout Landscaping - Request authorization to file a Notice of Completion for the Houston Roundabout Landscaping Project and the appropriation of an additional $5,000 from the Transportation Impact Fee Fund.

Deadline for Action: None
Submitting Department: Engineering and Building- CIP Engineering Contact Name and Phone Number:

Cody McLaughlin, Assistant Engineer, [email protected], 713-4595 Dolores Verduzco, Financial Analyst, [email protected], 713-4540 Jason Huckleberry, Engineering and Building Department Director, [email protected], (559) 713-4495
Department Recommendation:

Staff recommends that the City Council authorize the filing of a Notice of Completion for the Houston Roundabout Landscaping Project (2520-72000/CP0307-999) and the appropriation of an additional $5,000 from the Transportation Impact Fee (TIF) Fund (241) needed for staff time reimbursement.

Background Discussion:

This project was established as a beautification and safety project for the Houston Roundabout. The scope of work for the Houston Roundabout Landscaping project included grading and earthwork of the site, irrigation improvement, planting improvements, and installation of concrete curb and rip-rap for a maintenance path to be used by City staff. The purpose behind the development of this project is to enhance the aesthetics of the area by creating a beautified focal point and enhance safety by breaking headlight glare of oncoming vehicles through the roundabout. The landscaping also enhances safety through indirectly lowering vehicle speeds by reducing excess sight distance and discouraging pedestrian traffic through the roundabout island.

The Total Project cost (Design contract, Construction contract, Change Orders, Material Testing and Project Management Staff Time) was $381,878.81. The construction contract was awarded to Truxell & Valentino Landscape Inc. in the amount of $298,450.00 in May of 2023. The final cost of the construction contract including change orders is $317,8885.00. Only one Change Order was processed in the amount of $19,435.00. Below is a summary of the contract change.

Change of Scope: During the project construction final punch list inspection there was a concern for possible erosion of the gold rock mulch and underlying soil un-earthed from the built up mounds during a rain event or storm event. If erosion were to occur, the landscaped gold rock mulch would settle and collect within the outer rip-rap ring. In turn City Staff proposed an effective and aesthetic solution by installing an 8" wide - 14" deep circular concrete grade beam around the perimeter interface between the rip-rap and landscape edge with a 2"-3" reveal. This would act as a barrier to Visalia City Council Page 1 of 3 Printed on 4/26/2024
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File #: 24-0022 Agenda Date: 2/20/2024 Agenda #: 5.
interface between the rip-rap and landscape edge with a 2"-3" reveal. This would act as a barrier to prevent the gold rock mulch from eroding into the rip-rap.

Fiscal Impact:

The construction project was funded by local funds from the Transportation Impact Fee (TIF) Fund (241) for a total project budget of $377,100. Below is a breakdown of all the costs associated with this project.

Houston Roundabout Landscaping Project Budget
Total Project Funding $377,100.00
Construction Contract Amount $298,450.00
Change Orders $19,435.00
Materials Testing $1,720.00
City Staff Time $48,683.00
Design Consultant Contract Amount $13,327.50
Total Project Cost $381,615.50
Approximate Budget Deficit $(4,515.50)
Appropriation Request $5,000.00
Additional staff time was needed through the construction and close-out phase of the project requiring additional field design and coordination efforts through construction. Staff is requesting an additional $5,000 be appropriated from the Transportation Impact Fee (TIF) Fund (241) to satisfy the remaining project balance through project close out.

Prior Council Action:

May 01,2023
Council Authorized City manager to award the construction contract to Truxell & Valentino Landscape Development Inc. in the amount of $298,450.00 and approved the appropriation of $145,000.00 from the Transportation Impact Fund (241).

Alternatives:

N/A
Recommended Motion (and Alternative Motions if expected):

I move City Council authorize the filing of a Notice of Completion for the Houston Roundabout Landscaping Project (2520-72000/CP0307-999) and the appropriation of an additional $5,000 from the Transportation Impact Fee (TIF) Fund (241).

Environmental Assessment Status:

N/A
CEQA Review:

Categorical Exemption
Visalia City Council Page 2 of 3 Printed on 4/26/2024
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File #: 24-0022 Agenda Date: 2/20/2024 Agenda #: 5.

Attachments:

Attachment A - Before and After Photos
Attachment B - Ownership Disclosure
Attachment C - Project Location Map
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0028 Agenda Date: 2/20/2024 Agenda #: 6.

Agenda Item Wording:

Ponding Basin Change Order Request - Consideration and action related to Groundwater Recharge Basin G at the East Side Regional Park Site: 1. Approve Change Order No. 8 for an HDPE Bore related to Landscape & Irrigation Improvements, in the amount of $188,228.

Deadline for Action: 2/20/2024
Submitting Department : Engineering & Building Department Contact Name and Phone Number:

Rebecca Keenan, Senior Civil Engineer, [email protected], 713-4541 Alvin Dias, Parks & Facilities Manager, [email protected], 713-4564 Lupe Garcia, Acting City Engineer, [email protected], 713-4197 Jason Huckleberry, Eng. & Bldg. Director, [email protected], 713-4495 Department Recommendation:

Staff recommends that the City Council consider and take the following actions related to Groundwater Recharge Basin G at the East Side Regional Park:

1. Approve Change Order No. 8 for and HDPE Bore related to Landscape & Irrigation Improvements, in the amount of $188,228.

Summary:

On December 19, 2023, the City Council awarded a contract to Emmett’s Excavation, Inc. for the construction of Groundwater Recharge Basin G at the East Side Regional Park (ESRP), consisting of the Base Bid + Alternate Bid 2 + Alternate Bid 3 + Alternate Bid 4 in the amount of $5,150,913.50 and approved Change Order No. 1, a reduction amount of $582,069.00. The construction contract does not include the grant required Landscape & Irrigation (L&I) of the Basin. The civil construction is nearing completion, and the City’s Purchasing Division will soon issue the Request for Bids (RFB) related to the L&I. If approved, this change order will allow the current contractor, Emmett’s Excavation to install a needed HDPE Bore underneath the Packwood Creek. The bore is necessary to supply water from Well No. 1, located north of the creek, to Basin G, which is located south of creek.

Background Discussion:

Several years ago, our City’s leaders began proactively planning a project to develop solutions to the area’s receding groundwater table. One of those projects includes the Eastside Regional Park (ESRP) & Groundwater Recharge Project. The master planned Eastside Regional Park & Groundwater Recharge Project consists of approximately 286 acres, including 40 acres of planned street & infrastructure improvements. The project will include Road 148 as a new north/south arterial roadway; and improvements to Houston Avenue, Road 152, and E. Mineral King Avenue. The project will also allocate approximately 148 acres for park use, while the dedicated groundwater recharge elements will encompass approximately 100 acres. The basins are planned to receive allotted water Visalia City Council Page 1 of 6 Printed on 4/26/2024
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elements will encompass approximately 100 acres. The basins are planned to receive allotted water deliveries to help replenish the area’s groundwater. Construction of Basin G is the first step to help manage the area’s local groundwater resource.

The City was awarded a Proposition 1, Urban Rivers Grant (URG) from the State for this project in the amount of $1,568,708, to construct a groundwater recharge basin with habitat improvements.

The scope of work for the URG grant includes a contoured 20-acre recharge basin, swales along Mineral King Avenue and Road 152, approximately 50,732 square feet of granite trail, native, low water use trees and shrubs, a point source irrigation system, a thick layer of landscape mulch, and two funding acknowledgement signs.

The existing contract is for construction of the civil portion of the project and includes the work of outfitting the two existing agricultural wells with new pumps and pump stations. The contract does not include the landscape & irrigation construction. Approval of this change order will allow the HDPE bore under Packwood Creek to be completed in preparation for the upcoming landscape & irrigation construction (as a separate contract), which the City’s Purchasing Division will be issuing for Bids soon.

Change Order No. 8 {Owner Requested Change In Scope}:

The City of Visalia Change Order Committee reviewed and approved Change Order No. 8 on January 31, 2024. The following is the description of the proposed work related to Change Order No.

8. Item 1. HDPE Bore under Packwood Creek:

This item will bore an 8” HDPE casing under the Packwood Creek, with a 4” HDPE irrigation main inside. There will also be a second bore of a 12” HDPE casing under Packwood Creek, with four (4) HDPE dry conduits inside. Staff reviewed various options with the Contractor, and found that installing two separate bores, one for the wet pipe and one for the dry conduit would be most efficient and cost effective. Although only one conduit is needed now, for irrigation control, staff recommends installing the three spare conduits for future use. Installing them now will be less expensive than installing them separately in the future and the dry conduit would be distributed as follows: One dry conduit will serve the upcoming irrigation control wires. Two other dry conduits will be used for a future communication system and possibly SCADA wires. SCADA is an acronym that means Supervisory Control and Data Acquisition. It is a technology that allows monitoring and management of storm water systems, including basins, to optimize drainage, minimize flood hazards, and handle infiltration/inflow effectively. The City does not currently have a plan to commence a SCADA system, but is something that could be pursued as the City continues to build more basins around Visalia. The fourth dry conduit may be used for park needs, such as running wire for lighting. Change Order no. 8 also includes traffic rated locking boxes at each end of the conduit run. There will be a total of two large boxes, and four medium boxes installed.

This change order will provide two separate bores with casing and pipe. One will be for the irrigation water (wet), and the other will be for the dry conduits. The Tulare Irrigation District requires that any pipes/conduit crossing their right of way be placed in a casing to protect the main from potential damage that may result from standard maintenance.

As such, a bore was previously included in the Landscape & Irrigation (L&I) phase of the project, meaning that this work is currently funded, and not a contingency item. The item was to be included with the L&I request for bids that will be issued soon, however this change order will accelerate it to be done now, by the general contractor. The reason for accelerating it is that the irrigation bore is a Visalia City Council Page 2 of 6 Printed on 4/26/2024
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be done now, by the general contractor. The reason for accelerating it is that the irrigation bore is a specialty item that would be more challenging for the irrigation contractor. The current general contractor will work in conjunction with a subcontractor to provide the pit set-up, installation, and coordination needed, while the subcontractor performs the actual bore. As quoted, the work required is split between Emmett's 52% and the subcontractor 47% (before markups). As a general contractor, Emmett's has the expertise to provide the trenching and support services needed for the bore, while the Landscape & Irrigation contractor typically works to just below 3-feet underground.

Having the current contractor install the irrigation bore will also accelerate the landscape & irrigation schedule and capture the pricing before the upcoming industry increases.

Other Alternatives: In an effort to identify savings, the following alternatives were considered and discarded:

A. Bore & Jack a steel casing under Packwood Creek: This option would require deep pits with trench shoring set up to protect workers. The steel casing is bored in a straight line, from one side to the other. This would require detailed shoring plans, extra work to provide the shoring, and OSHA review. The contractor provided a cost for this option in the amount of $299,360.

B. Construct a truss over Packwood Creek: This option would require additional compensation for the design of a new truss over Packwood Creek. The truss would then support the pipes and conduits, which would be strapped to the truss. This option is not recommended due to security concerns. The truss and pipes would be vulnerable to vandalism & theft, and pedestrians might attempt to cross the creek by climbing the truss, which could expose the City to unintended liability.

C. Attach the required landscape & irrigation pipes & conduit to the existing box culvert crossing over Road 152. This option would require additional compensation for a design engineer to conduct a structural review of the existing culvert, which was built in 1951, to determine its adequacy to support the new pipe loads. They would also be required to provide a design to secure the new pipe & conduits to the culvert. Another consideration with this option is that at the culvert, Road 152 is a 26-foot wide, 2-lane, county road that will be upgraded to an 84- foot wide collector street in the future. As the park develops, the existing culvert will be modified or replaced (depending on its condition) in order to fit the wider collector street, with the needed curb, gutter, and sidewalks. If installed on the existing culvert, the pipes & conduit would have to be relocated for the future street widening.

Fiscal Impact:

Excluding the miscellaneous pipe materials which total $20,888, each bore will cost $83,670. The cost is the same between the two because the same amount of work effort and equipment is needed, regardless of the casing diameter size. The current CIP budget, which was approved by City Council at the award of construction in December 2022, includes $172,800 for this purpose, as estimated by the engineer at that time. The item was included in the Landscape & Irrigation Estimate for the project and was allocated to the various funds that are contributing to the project, with the majority coming from the Park Impact Fee. The percentages used in the preliminary estimate will be applied to the contingency calculation below, as it will cover the $15,488 difference between $188,228 and $172,800. Staff will return later this spring to Award the Landscape & Irrigation RFB, and will request any additional appropriations at that time.

Visalia City Council Page 3 of 6 Printed on 4/26/2024
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File #: 24-0028 Agenda Date: 2/20/2024 Agenda #: 6.

Budget Summary:

This project is multi-funded, with various funds contributing to their proportionate share of project items. The HDPE bore will predominately benefit the landscape & irrigation of the site, however since there are some empty dry conduits being installed with this bore, a portion of Change Order No. 8 will be funded with other Funds as follows:

Measure R Trails (15%), Groundwater Recharge (11%), and Park Impact (74%).

Following is the funding source summary for the Basin G project. Staff will provide an overall budget update in the future when the project is closed out.

TABLE 1
Funding Source: Existing Appropriation
Prop 1 Grant Funding $ 1,568,708.00
132 Measure R Trails $ 517,937.00
211 Rec Facilities Park Impact Fund $ 1,896,451.00
224 Groundwater Recharge Fund $ 2,913,347.00
261 Waterways Capital Fund $ 54,383.00
TOTAL $ 6,950,826.00
The current project budget (after Change Order No. 1) includes a 10% construction contingency of $456,884, which is split between the funds as follows:

TABLE 2
Funding Source: Budgeted
Contribution
Change Order
2-7 Amounts

CONTINGENCY
Balance after
CCO7
Change Order 8
Amount
BALANCE after
Allocation
$188,228.00
L&I Budgeted Amount $172,800 ($172,800) $0
Contingency Amounts:

Prop 1 Grant Funding $158,493 ($99,950) $58,543 $0 $58,543 132 Measure R Trails $27,493 *$6,588 $34,081 ($7,498) $26,583 211 Rec Facilities Park
Impact Fund
$262,265 ($268,649) ($6,384) $7,798 $1,414
224 Groundwater
Recharge Fund
$183,348 *$27,522 $210,870 ($17,456) $193,414
261 Waterways Capital
Fund
$992 $0 $992 $1,728 $2,720
TOTAL $632,591 ($334,489) $298,102 ($188,228) $282,674 Visalia City Council Page 4 of 6 Printed on 4/26/2024 powered by Legistar™360
File #: 24-0028 Agenda Date: 2/20/2024 Agenda #: 6.
132 Measure R Trails $27,493 *$6,588 $34,081 ($7,498) $26,583 211 Rec Facilities Park
Impact Fund
$262,265 ($268,649) ($6,384) $7,798 $1,414
224 Groundwater
Recharge Fund
$183,348 *$27,522 $210,870 ($17,456) $193,414
261 Waterways Capital
Fund
$992 $0 $992 $1,728 $2,720
TOTAL $632,591 ($334,489) $298,102 ($188,228) $282,674
* Indicates a credit to the City.

Change Orders 2 - 7 have added and subtracted various items which have adjusted the contingency amounts shown above. Other than Change Order No. 6, the previous change orders were reviewed and approved through the Change Order Committee, without City Council action required. At the February 5th, 2024, meeting, the City Council approved Change Order No. 6 for well improvements and voted to allocate $175,707, from the Park Impact Fund. Table 2, has now been updated to reflect the previous change orders, the amount budgeted in the Landscape & Irrigation estimate, the recent allocation, and the proposed Change Order No. 8. It should be noted that the amount budgeted for this item in the Landscape & Irrigation estimate included Measure R Trails, Groundwater Recharge, Waterways Capital, and Park Impact Funds contributions. For that reason, the table above shows increases to the Park Impact Fund and Waterways Capital fund after Change Order No. 8.

Staff is currently working with the contractor to quantify the final earthwork adjustments needed during the construction of the project. Since that item is ongoing, staff will return in the future with a potential change order and to request any additional appropriations that are outside the budgeted amount.

Prior Council Action:
· February 5, 2024 - Council voted to approve Change Order No. 6 for Well Improvements in the amount of $265,065.00 and appropriate $175,707.00 from Fund 211, for the Basin G at the East Side Regional Park (ESRP) Site Project.
· December 19, 2022 - City Council voted to award the construction contract for RFB 20-21-38 to Emmett’s Excavation, Inc. in the amount of $5,150,913.50; approve Change Order Number One for miscellaneous scope changes in the reduction amount of ($582,069.00); award the construction management services to Vanir Construction Management, Inc. in the amount of $122,190; award the material testing services to Moore Twining Associates, Inc. in the amount of $48,129.50; and appropriate $958,100 from the funds identified within the report, for the Basin G at the East Side Regional Park (ESRP) Site Project. · May 2, 2022 - City Council received an update of Groundwater Recharge Basins G & F at the East Side Regional Park, and voted to appropriate $3,350,00 for groundwater Basin G (CP0185) from the City funds identified in the staff report; decline and release a 2019 grant offer from the National Park Service (NPS) Land & Water Conservation Fund (LWCF) in the amount of approximately $2.4 million for the construction of Basin F (CP0371); and authorize staff to pursue appropriate grant funding for the construction of groundwater recharge Basin F. · December 16, 2019 - City Council voted to award RFB 19-20-24 and authorize the City Manager to execute construction agreements related to RFB 19-20-24 for the removal of various orchards to the lowest responsible bidder, HD Matthews Demolition & Excavation, Inc., in the following amounts: 1. $85,000 for Basin G (CP0185); 2. $240,000 for Basin F (CP0371); located in the area surrounded by the future Tower Street, Mineral King, and Road 152. · September 16, 2019 - City Council voted to appropriate funds for Basin G and F, as identified in that staff report, and to authorize the City Manager to execute an agreement from the Visalia City Council Page 5 of 6 Printed on 4/26/2024
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File #: 24-0028 Agenda Date: 2/20/2024 Agenda #: 6.
in that staff report, and to authorize the City Manager to execute an agreement from the Federal Land & Water Conservation Fund (LWCF).
· December 18, 2017 - City Council voted to authorize staff to submit a grant application for a Land and Water Conservation Fund Grant and approved Resolution 2017-83 for the East Side Regional Park Project.
· October 17, 2016 - City Council affirmed submission of a Proposition 1 Urban Rivers Grant application for a first phase project at the East Side Regional Park to construct groundwater recharge basin with habitat improvements for $1,743,420 and appropriate $1,568,708 of grant funding, if awarded, and advance appropriation of $174,712 from 2017/18 project CP0185 “East Side Regional Park Basins” if awarded (Resolution 2016-61 required).

Alternatives:

Reject the Change Order No. 8 and include the HDPE bore in the upcoming RFB for Landscape & Irrigation Services.

Recommended Motion (and Alternative Motions if expected):

I move to approve Change Order No. 8 for an HDPE Bore related to Landscape & Irrigation Improvements, in the amount of $188,228 for the Basin G project at the East Side Regional Park (ESRP) Site.

CEQA Review:

Initial Study and Notice of Determination (NOD) for a Mitigated Negative Declaration (MND) N. 2018-

05. Attachments:

1. Change Order No. 8

2. Exhibit showing bore layout & detail

3. Quote

4. HDD Spec

5. Vicinity Map
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ATTACHMENT 1
CCO7
East Side Regional Park, Basin G
Figure 1: Layout showing approximate HDPE bore alignment. 365
ATTACHMENT 1
CCO7
East Side Regional Park, Basin G
Figure 2: Cross section showing the two bores with casing and interior pipe. 366
ATTACHMENT 1
CCO7
East Side Regional Park, Basin G
Figure 3: Detail showing boxes for conduit.
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0036 Agenda Date: 2/20/2024 Agenda #: 7.

Agenda Item Wording:

Award of L&L Contract - Authorize the City Manager to Award RFB 22-23-06 annual contract for Landscape Maintenance of Landscape and Lighting Districts within Quadrant E to JC’s Land Management, Inc., not to exceed $72,453.22.

Deadline for Action: 2/20/2024
Submitting Department: Community Services
Contact Name and Phone Number: Zach Huff, Acting Urban Forestry Supervisor 713-4295; [email protected] <mailto:[email protected]> Alvin Dias, Parks and Facilities Manager 713-4564; [email protected] <mailto:[email protected]> Kelli Kincaid, Community Services Director 713-4042; [email protected] <mailto:[email protected]> Department Recommendation:

It is recommended that the City Council authorize the award of an annual contract for landscape maintenance to JC’s Land Management, Inc., of Kingsburg, CA, in the amount of $72,453.22 to include a ten percent contingency of $6,586.66, per specifications of RFB 22-23-06.

Background Discussion:

The previous Quadrant E landscape contract expired on April 30, 2022, and has been on a month-to-month basis with a temporary contractor, awaiting the award of a new formal landscape maintenance contract.

Quadrant E is one of the final three Landscape and Lighting Quadrants of the several that were on temporary month-to-month contracts to be awarded through a formal Request for Bidders (RFB) process.

On January 4, 2024, and January 10, 2024, the City solicited bids by advertising in the Visalia Times Delta with the RFB posted on Bid-Net. The City also mailed RFB notices, inviting contractors to participate in this bid process.

On Tuesday, January 16, 2024, a pre-bid meeting was held in the City Council Chambers. During the pre-bid meeting, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations and answered questions.

Staff received several questions from contractors where staff carefully reviewed and answered them in separate addendums.

On January 31, 2024, the City received bids from six (6) contractors in the Bid Summary below. JC’s Land Management, Inc., of Kingsburg, CA was the qualified low bidder for RFB 22-23-06 Landscape Maintenance of Quadrant E contract.
· JC’s Land Management, Inc., Kingsburg, CA $65,866.56 annually Visalia City Council Page 1 of 3 Printed on 4/26/2024
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File #: 24-0036 Agenda Date: 2/20/2024 Agenda #: 7.
· Brightview, Fresno, CA $74,936.16 annually
· Perfect Care Landscape & Maintenance, Tulare, CA $75,087.84 annually · Synthetic Grass Showroom Inc., Clovis, CA $77,964.00 annually · Clean Cut Landscape Management Inc., Clovis, CA $89,194.56 annually · Elite Maintenance and Tree Service, Clovis, CA $91,944.72 annually With this contract some extra work may be needed from time to time, such as shrub and tree replacement, irrigation improvements, and fertilization in districts with sufficient funding. A ten (10) percent contingency of $6,586.66 would be added to the contract to cover those extra tasks. The scope of work was also updated giving the contractor more specific shrubs heights and leaf litter cleaning intervals to improve the appearance of the landscapes. Another change within the scope of work for landscape maintenance contracts going for three (3) tiers of level of service. This will enable City staff to reduce cost for districts where expenditures are higher than revenues, by reducing the intervals of service. (See attached levels of service) JC’s Land Management currently has other landscape maintenance contracts in various locations in the City and is fully aware of the expectations by residents and staff to maintain the districts within Quadrant E at a “Level A” service.

This is considered a Public Works maintenance contract and therefore, is subject to State of California prevailing wages, registration with the Department of Industrial Relations and submission on certified payroll to the Labor Commissioner as well as other requirements outlined in the City’s Labor Compliance Manual which was a part of the specifications.

Annual price increase adjustments at time of renewal of contract are based on the Consumer Price Index specified in the contract documents. Cost for future additions to the project area (if necessary) will be calculated by multiplying the Contractor’s Unit Price by the square footage of area being added to contract.

The initial agreement is for a 12-month period, with an option to renew annually for 4 one-year periods upon providing satisfactory performance and as mutually agreed.

Fiscal Impact:

The fiscal impact for RFB 22-23-06 Annual Contract for Landscape Maintenance of Quadrant E will be allocated from Funds 271 North East District and 273 Landscape and Lighting 2731-55230 account, of which sufficient funds have been budgeted.

Prior Council Action: None
Other: None
Alternatives: Reject low bidder and go out for another Request for Bidders.

Recommended Motion (and Alternative Motions if expected):

Move to Authorize the award of an Annual Contract for Landscape Maintenance of Quadrant E, to JC’s Land Visalia City Council Page 2 of 3 Printed on 4/26/2024
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File #: 24-0036 Agenda Date: 2/20/2024 Agenda #: 7.

Management, Inc., of Kingsburg, CA. for $72,453.22 annually per specifications of RFB 22-23-06.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Annual Contract for Landscape Maintenance of Quadrant E RFB 22-23-06, Exhibits, JC’s Land Management, Inc. signed bid form, Levels of Service.

Visalia City Council Page 3 of 3 Printed on 4/26/2024
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BID NO. 22-23-06

ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE
of QUADRANT E
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CITY OF VISALIA, CALIFORNIA
REQUEST FOR BIDS (RFB) 22-23-06

ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE OF

QUADRANT E
Bid Submittal Deadline: Wednesday, January 31, 2024, at 2:00 P.M.

Bids received after the time and date stated above shall be returned unopened to the bidder.

The City of Visalia expressly reserves the right to modify, or withdraw from, the process initiated and described herein. No rights shall be vested in any party, individual or entity by virtue of its preparation to participate in, or its participation in, such process. The City expressly reserves the right to modify, for any reason, the schedule and any provision contained herein.

The City reserves to itself the selection of winning respondent(s), if any, in the exercise of its sole discretion. No binding commitment shall arise on the part of the City to any respondent under this Request for Bid until and unless the parties sign documents of agreement that become effective in accordance with their terms. Responses to this RFB, however, shall be held firm by Bidder for at least ninety (90) days.

Contract resulting from this bid process is considered a Public Works Maintenance Contract, subject to registration with the Department of Industrial Relations (DIR), Payment of State Prevailing Wages, Monitoring by the Labor Commissioner and other requirements listed in the City’s Labor Compliance Manual (attached). All Bidders and Subcontractors (if any) must be registered with the DIR to be eligible to bid on, be listed as a subcontractor, or perform work under this contract.

Direct inquiries regarding clarification of this bid document to the Purchasing Division (559) 713-4334. To prevent misinterpretation, especially questions regarding contract requirements or regarding the scope of services, the Purchasing Division prefers that all questions be submitted in writing via email to [email protected] or via fax (559) 713-4801. All questions must be received by 4:00pm on Tuesday, January 23, 2024.

Legal Ads 01/04/24 & 01/10/24
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TITLE TABLE OF CONTENTS PAGES
I. Definitions ................................................................................................................... 4 II. Introduction ................................................................................................................. 4 III. Instructions to Bidders .............................................................................................. 6 IV. Landscape & Lighting Maintenance Acreage Policy .............................................. 6 V. Contract Acceptance After Award ............................................................................ 7 VI. Scope of Work/Services ............................................................................................ 8 A. Standard Requirements ......................................................................................... 7 B. Landscape Maintenance ...................................................................................... 11 C. Important Notice ................................................................................................... 22 D. Department of Industrial Relations Requirements ............................................... 22 E. City of Visalia Labor Compliance Manual ............................................................ 25 VII. General Conditions .................................................................................................. 25 A. Contracting Agency .............................................................................................. 25 B. Term of Contract .................................................................................................. 25 C. Pricing .................................................................................................................. 26 D. Approximate Estimate .......................................................................................... 26 E. Examination of Specifications and Site(s) of Work .............................................. 26 F. Discrepancies and Misunderstandings ................................................................ 26 G. Bid Forms ............................................................................................................. 27 H. Withdrawal of Bids ............................................................................................... 27 I. Disqualification of Bidders.................................................................................... 27 J. Opening of Bids ................................................................................................... 27 K. Incurring Costs ..................................................................................................... 27 VIII. Protests and Appeals ............................................................................................... 27 IX. Award and Execution of Contract ........................................................................... 28 A. Evaluation and Award of Contract ....................................................................... 28 B. Basis of Bid Award ............................................................................................... 29 C. References ........................................................................................................... 29 D. Cooperative Agreements ..................................................................................... 29 E. Contract Bonds .................................................................................................... 29 F. Failure to Execute Contract .............................................................................. 29 X. Control of Work ........................................................................................................ 29 A. City-Contractor Relations ..................................................................................... 29 B. Care of Existing Structures .................................................................................. 30 C. Existing Utilities .................................................................................................... 30 D. Labor .................................................................................................................... 31 E. Use of City Personnel and Equipment ................................................................. 31 F. Materials............................................................................................................... 32 XI. Measurement and Payment ..................................................................................... 32 A. Billing and Payments ........................................................................................... 32 B. Measurement and Payment ................................................................................. 32 C. City’s Right to Withhold Certain Amounts ............................................................ 32 D. Extra Work ........................................................................................................... 33 XII. Legal Responsibilities & Special Provisions ......................................................... 34 A. Assignment .......................................................................................................... 34 B. Termination of Contract ....................................................................................... 34 C. Rights and Remedies of City for Default .............................................................. 34 D. Permits and Licenses ........................................................................................... 34 E. Equal Employment Opportunity ........................................................................... 35 F. Ethics in Public Contracting ................................................................................. 35 G. Disclosure of Independence and Relationship .................................................... 35 H. Prevailing Wages and Labor Laws ...................................................................... 35 I. Insurance and Indemnification ............................................................................. 35 390
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J. Public Convenience and Safety ........................................................................ 36 K. Safety Orders .................................................................................................... 36 L. Hazardous Waste ............................................................................................. 37 M. Dust Abatement ................................................................................................ 37 N. Noise Levels ..................................................................................................... 37 O. Personnel Protective Equipment ...................................................................... 37 P. Right to Require Performance .......................................................................... 37 Q. Compliance with Laws ...................................................................................... 37 R. Venue ............................................................................................................... 37 S. Firearms ............................................................................................................ 37 T. Executive Order N-6-22 – Russia Sanctions .................................................... 38 Exhibits (Exhibits A through B-9 are to be completed and submitted with Bid) Exhibit A Bid Form ............................................................................................... 39-42 Exhibit B-1 E.E.O. Compliance Certification (To accompany bid form) ...................... 43 Exhibit B-2 Certificate of Non-Segregated Facilities .................................................... 44 Exhibit B-3 Bid Guarantee ........................................................................................... 45 Exhibit B-4 Non-Collusion Affidavit .............................................................................. 46 Exhibit B-5 Certificate concerning Workers Compensation Insurance ........................ 47 Exhibit B-6 Americans with Disabilities Act Compliance Certificate ............................ 48 Exhibit B-7 Disclosure Forms....................................................................................... 49 Exhibit B-8 Drug-Free Workplace Certification ............................................................ 50 Exhibit B-9 Iran Contracting Act Certification ............................................................... 51 Exhibit C Sample Contract (for information only, do not submit with bid) ................ 52 Attachment 1, General Contract Provisions ............................................. 55 Attachment 2, Standard Insurance Requirements .................................... 57

Separately Attached:

Exhibit D-1 Locations Listing and Square Footages
Exhibit D-2 Locations Maps
Exhibit D-3 Water Conservation Ordinance
Exhibit D-4 City of Visalia Labor Compliance Manual
Exhibit D-5 Applicable State Prevailing Wages
Exhibit D-6 Monthly Irrigation Report Template
Exhibit D-7 Water Schedule Worksheet

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I. DEFINITIONS
For the purposes of RFB NO. 22-23-06 the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the Council of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Subrecipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Bid.

5. “RFB” means Request for Bid No. 22-23-06.

II. INTRODUCTION
The City of Visalia is requesting bids for landscape maintenance of an area identified as Quadrant E.

Maintenance of areas must include if applicable, but not be limited to, pruning, shaping and training of trees, shrubs and ground covers; fertilization; weed control; litter control; control of all plant diseases and pests; mowing; maintenance of irrigation system; and all other duties required to keep the area(s) in safe, attractive, usable condition and maintain plant and turf condition with horticulturally acceptable growth and color and as otherwise described herein. Landscape Maintenance for the City of Visalia must be "priority work" for the successful contractor. Contractor must have sufficient equipment and employees to complete the work in accordance with the specifications and requirements of this Invitation to Bid.

This contract is for the maintenance of approximately 365,925 sq. ft. (8.4 acres) Refer to Attachment D-1 and D2 of this RFB for square footage and location details.

The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Award will be made to the lowest bidder whose proposal is deemed both responsive and responsible and meets the requirements and criteria set forth in this RFB.

A Non-Mandatory Pre-Bid Meeting has been scheduled for this project. Bidder attendance is encouraged but not required. at. Meeting will be held in the City Council Chambers at Visalia City Hall, 707 W. Acequia Avenue, Visalia as follows:

Tuesday, January 16, 2024 at 9:00 A.M.

Time will be set aside at these meetings for Contractors to ask questions about the project work and contract requirements. It shall be the responsibility of the Contractor to have acquired full knowledge of the job sites, scope of work and any problems or difficulties that may affect the work proposed.

This Request for Bids is being issued by the City of Visalia Purchasing Division. Unless otherwise directed, all communications regarding this regarding this RFB should be directed to the Purchasing Division at (559) 713- 4334. To prevent misinterpretations, the Purchasing Division prefers that all questions be sent by e-mail to [email protected] or via fax: 559-713-4801.

Any revisions to the Invitation to Bid will be issued and distributed as addenda. Bidders are specifically directed not to contact any other City personnel for meetings, conferences, or technical discussions related to this Invitation to Bid. Failure to adhere to this policy may be grounds for rejection of Bids.

Local Vendor Preference: In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local preference. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address. 392
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The local preference for bids consists of a match preference in which a local vendor whose bid is within 5% of the apparent low bidder will be given three (3) business days, from date notified, to match or beat the low bid. If there is more than one local vendor that is within the 5% range, the offer goes to the local vendor that is closest to the low bid.

Public Works Maintenance contract: Notice is hereby given that this is a Public Works Maintenance Contract.

In compliance with SB854 and Labor Code Section 1725.5, all contractors and subcontractors bidding and performing work on Public Works Projects must: 1) Be currently registered with the California Department of Industrial Relations (DIR), 2) Furnish electronic payroll records for new projects to the Labor Commissioner.

Awarded Contractor will be required to furnish the City of Visalia with their DIR registration number. See Scope of Work, Section D and City of Visalia Labor compliance Manual (attached) for additional details.

Prevailing Wages: Awarded Contractor must comply with State Regulations that apply to this contract, including payment of prevailing wages. Pursuant to Sections 1770, et. seq., of the California Labor Code, the selected firm will be required to pay not less than the prevailing wage of per diem wages as determined by the Director of the California Department of Industrial Relations. The prevailing wages associated with this work are attached as Exhibit D-5.

The City of Visalia affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities submitting bids/proposals to the City of Visalia will not be discriminated against on the basis of race, religion, creed, age, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of contract.

Executive Order N-6-22 – Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

The City of Visalia reserves the right to reject any or all bids. 393
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III. INSTRUCTIONS TO BIDDERS

1. Fill out attached Bid Form (Exhibit “A”) in ink or typewriting completely.

2. Cross out and initial mistakes in ink and place the correct response next to same.

3. Timely submit Bid in a sealed envelope addressed and marked as follows:

From: Bidders Name & Mailing Address
To: City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, California 93291

In lower left-hand corner of envelope write or type: Landscape Maintenance Quadrant E RFB NO. 22-23-06

4. Submit a security deposit of no less than 10% of the Bid amount to the City with the sealed Bid to guarantee the Bid. City will not consider Bids which are not accompanied by the required security. Security may be made by certified check, cashier’s check, or Bidder’s bond. Forfeiture of Bid security shall be governed by California Contract Code Section 20172-20174.

5. Submit each of the required Certifications, Affidavits, Assurances, Statements and Questionnaires as well as optional waiver(s) to the City with the sealed Bid. The city will not consider Bids which are not accompanied by the required completed forms.

6. Submit a copy of Bidder’s valid Pesticide Applicator’s License (QAL) Category B and a copy of Bidder’s valid Maintenance Gardener Pest Control Business License. If Bidder is subcontracting this work to any entity holding a Pesticide Applicator’s License (QAL Category B) and a valid Maintenance Gardener Pest Control Business License, the Bidder must properly identify the subcontractor on the Subcontractor Listing Form with the bid. All Subcontractors must be DIR Registered and maintain registration to perform work under this contract.

7. Inquiries regarding this Request for Bids may be directed to the Visalia Purchasing Division, at (559) 713-4334. However, to prevent misinterpretations, the Purchasing Department requests that all questions be submitted in writing via email [email protected] or via fax (559) 713- 4801.

Questions regarding this RFB are due no later than 4:00pm on Tuesday, January 23, 2024.

IV. LANDSCAPE AND LIGHTING MAINTENANCE ACREAGE POLICY
The City of Visalia enacted a Landscape and Lighting Maintenance Acreage Policy which applies to all Landscape and Lighting Maintenance Districts (Quadrants). This policy became effective June 19, 2023.

Landscape and Lighting Maintenance Acreage Policy
The objective of this policy is to achieve a high level of service for each City managed Landscape and Lighting District by following the parameters set forth.

1. Contractors will be allowed to bid on and maintain up to 60-acres of Landscape and Lighting Districts for the City of Visalia.

2. Contractors that have reached the Landscape and Lighting District 60-acre maintenance limit will be allowed to maintain acreage over 60-acres only when that overage is added to an existing landscape maintenance contract due to new construction or the reorganization of a new maintenance district.

This exception will only apply for the duration of the current maintenance contract. 394
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3. Landscape Maintenance contractors are limited to a maximum of 60-acres of territory in the City of Visalia. If a Contractor is not yet at the 60-acre threshold and wishes to bid on additional acreage the Contractor may bid on those. If, however, said Contractor is the lowest bidder for various Quadrants and award of those Quadrants would push his acreage over the threshold of 60-acres, the Contractor will be allowed to select which Quadrant he wishes to be awarded, and that would keep the contractor at, or below the 60-acre limit. The remaining Quadrants will be awarded to the 2nd lowest bidder (provided that Bidder is also under the 60-acre threshold and meets all other specifications)

4. Bids received from contractors to maintain additional Landscape and Lighting Districts that currently have Landscape and Lighting District maintenance contracts with the City of Visalia will not be accepted if the acreage places the contractor over the 60-acre limit.

V. CONTRACT ACCEPTANCE AFTER AWARD
Contract Acceptance: After award of the contract, the Contractor will inspect and review current landscape and irrigation conditions of the project areas. The Contractor must provide a statement summarizing the status of the current landscape conditions and irrigation system along with a cost estimate to make the necessary corrections and present them to the Project Manager for review. The Project Manager will schedule a meeting with the Contractor to review the current landscape and irrigation conditions of the project work areas and agree to a resolution and approval of the project areas. The Project Manager will provide a statement summarizing the resolution of the current landscape conditions and irrigation system and must be executed by the Contractor as stated below.

Acceptance of contract will be done in phases:

Phase 1: 10 acres or less the contractor will have (30) thirty days to inspect all areas and provide summary of conditions to the Project Manager for a resolution. Once the resolution is agreed upon the contract will accept the conditions and complete the resolutions within (4) four months of contract providing all material receipts and labor costs as agreed.

Phase 2: 10 to 20 acres the contractor will have (60) sixty days to inspect all areas and provide summary of conditions to the Project Manager for a resolution. Once the resolution is agreed upon the contract will accept the conditions and complete the resolutions within (5) five months of contract providing all material receipts and labor costs as agreed.

Phase 3: 30 or more acres the contractor will have (90) ninety days to inspect all areas and provide summary of conditions to the Project Manager for a resolution. Once the resolution is agreed upon the contract will accept the conditions and complete the resolutions within (6) six months of contract providing all material receipts and labor costs as agreed.

At least sixty (60) days prior to the renewal of the contract a revised statement summarizing the landscape conditions and irrigation system of the project work area must be prepared by the City’s project manager and executed by the Contractor.

The City will conduct regular inspections of the landscaping work by the Contractor and issue observed “Out of Compliance” reports to the Contractor. The Contractor will be required to review and remedy the observed “Out of Compliance” issues of those observed areas of the inspection reports by the City. This does not relinquish the contractor of any responsibility to inspect and ensure that all areas maintained by the contractor are compliant as outlined in the contract.

Sixty (60) Days prior to annual contract renewal or termination of contract, all landscape repairs and replanting requested by the City’s Project Manager must be complete. Any work left in an unacceptable condition will be cause for delay of final payment to Contractor until such time as the City has repairs and replanting completed.

Final payment will be reduced by the cost of these repairs and replanting. 395
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VI. SCOPE OF WORK/SERVICES
A. STANDARD REQUIREMENTS AND LEVEL OF SERVICE
Maintenance of areas must include if applicable, but not be limited to, pruning, shaping and training of trees, shrubs and ground covers; fertilization; weed control; litter control; control of all plant diseases and pests; mowing; maintenance of irrigation system; and all other duties required to keep the area(s) in safe, attractive, usable condition and maintain plant and turf condition with horticulturally acceptable growth and color and as otherwise described herein. Landscape Maintenance for the City of Visalia must be "priority work" for the successful contractor. Contractor must have sufficient equipment and employees to complete the work in accordance with the specifications and requirements of this Invitation to Bid.

LEVELS OF SERVICE
The City of Visalia prefers the highest level of service for all areas of the Quadrant. Most areas in all Quadrants have funding that can support the highest level of service. However, there are rare instances when the available funding in a particular area of a Quadrant will require the City to reduce the costs for that area by reducing the level of service (frequency of service) for that area. Therefore, the City of Visalia reserves the right to assign a service level of less frequency (Level B or Level C Service) to specific areas of a Quadrant when City deems necessary.

The City will provide the Contractor with 30 days advance written notice listing the area and square footages for which service shall be reduced and the effective day of service reduction. City will also automatically reduce the contract payment amount for those specific areas according to the table below which shows the reduction for Level B and Level C.

Service
Level
Frequency of Service Number of
Services
Annually
Percentage by
which Contractor’s
price will be
reduced
A Once per week intervals 52 -
B Two-week intervals 26 25%
C Once per month intervals 12 33%

1. Standards. Contractor must perform services in a manner commensurate with the highest quality professional standards of the landscape maintenance profession, using qualified and experienced personnel and high-quality equipment and materials.

The specifications and standards must be met by Contractor at all times regardless of Contractor’s employees’ absence or established staffing pattern and levels.

2. Working Day. The contractor's activities must be confined to the hours between 6:00 a.m. PST and 6:00 p.m. PST, Monday through Friday, excluding holidays. Deviation from these hours will not be permitted without the prior written consent of the City, except in emergencies involving immediate hazard to persons or property.
 No normal and routine maintenance operations that cause excessive noise shall be performed before 7:00 a.m.
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 All or some locations may require blowing of parking lots and other hardscape areas prior to normal business hours of 8 a.m. PST to avoid materials being blown onto private vehicles and customers, i.e., Civic Center, and other customer-based facilities.

Contractor shall comply with the City of Visalia’s Municipal Code, Title 8 Health and Safety, Chapter

8.36 Noise. The City of Visalia Municipal Code can be found at www.visalia.city.

3. Company Identification.
 All employees must wear uniforms or other identifying clothing, to make clear to all observers that they are employed by the contractor.
 All vehicles (trucks, etc.) used in the course of fulfilling this contract shall have appropriate company identification, visible to all observers, to identify vehicles as being owned by the contractor.

4. Professional Conduct. Contractor and contractor’s employees must conduct themselves professionally at all times in public and when dealing with City staff and/or Visalia citizens. This will include but not be limited to refraining from using profane or vulgar language in public areas while performing work under this agreement. Contractor and contractor’s employees will also afford residents and citizens the utmost courtesy and respect at all times.

5. Property Owner Concerns. Contractor must make every attempt to satisfactorily address concerns and issues presented by residents of the district. As soon as the contractor is aware of a resident concern either directly or indirectly, the contractor shall immediately inform the Project Manager of the concern (including the resident’s name and phone number if possible), and what action was taken or will be taken by the contractor to address the concern.

Failure of the Contractor to abide by these terms and meet addressed concerns of the Quadrant’s residents will result in a $100 liquidated damages assessment or contract termination. The amount of damages for these types of issues is difficult to estimate, therefore a $100 liquidated damages assessment (per incident) shall represent costs incurred by the City in responding to complaints concerning the Contractor.

6. Mowing All Turf areas covered by this contract shall be mowed at the intervals established by the Level of Service assigned to the area (Level A, Level B or Level C Service).

7. Watering. Irrigation systems must be maintained, repaired, and adjusted to prevent wetting of adjacent streets and water waste during the irrigation cycle.

Contractor shall follow the City’s and State’s water regulations. There will be a liquidated damage assessment of $100 per incident or termination of contract if multiple or gross violations occur in recognition of the importance of water conservation. The amount of damage for these types of issues is difficult to estimate and therefore, $100 shall represent costs incurred by the City in responding to complaints concerning the Contractor.

8. Signage. All regulatory park, street, and traffic signs, trail head signs, city information signs, botanical garden signs, donation monuments or stones, individual plant placards, etc., must be kept clean and clear of plant materials, dirt and dust, graffiti, and animal and bird excrements.

9. Chemicals. The City reserves the right to reject any chemicals Contractor and/or their subcontractors propose to use, prior to or during actual use. Safety Data Sheets (S.D.S.) shall be provided to City prior to award of contract and in case of changes after award of contract at least thirty (30) days prior to usage by Contractor for any chemicals while performing this contract.
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Materials shall be non-staining, non-corrosive, and shall not leave a flammable residue. Contractor shall not use pesticides in Category 1 (no chemicals with LD50 levels lower than 500 mg/km).

These would include, but not be limited to, several organophosphate and carbamate possessing high mammalian toxicity due to their intense anticholinesterase activity.

Pesticides in Category II may be used with the authorization of the Project Manager.

Contractor shall, as part of the required monthly report to the City, prepare a Chemical Use and Proposed Work Report to indicate in writing the amount, type, and location of all chemicals used. If no chemicals are used, then the report must still be submitted indicating to the City that no chemicals were used.

10. Fertilizer. Short release fertilizer: Only commercial fertilizer containing ten percent (10%) or more nitrogen (N), available phosphoric acid (P205) or eight percent (8%) soluble potash (K2O), singly or collectively may be used. Generally, 16-6-8 would be nitrogen coming from an ammonic or nitrogen source. A slow-release fertilizer shall have at least half of the nitrogen coming from a coated slowrelease nitrogen source.

Fertilization will be on an as needed basis. Project Manager will request a quote for cost of additional services from time to time when services are needed.

11. Clean-up. All areas covered by the contract must be kept free of debris and potential safety hazards generated by but not limited to, leaves, grass clippings, pruning, weeding, trimming, and other operations of the contractor, as well as bottles, cans, trash and paper and other yard waste.

All trash and debris are to be removed and disposed of at intervals established by the Level of Service assigned to the area and at the contractor’s expense.

12. Emergency Response. Contractor must be able to respond immediately to emergencies.

Emergencies are generally construed as those events that in the opinion of City staff constitute an immediate danger or hazard to property or persons, or that significantly violate water conservation requirements. If the emergency condition is identified and the contractor is notified (either through discovery or by contact from City personnel) during normal work hours, the contractor must respond to the emergency within two hours unless otherwise specified. If discovery or notification occurs after normal working hours, the contractor must respond by 10am on the following working day.

Contractor must provide some acceptable method by which contact can be made in case of emergency, i.e., paging system, cell phone, etc. and shall also provide a method by which nonemergency messages can be received during the workday, i.e., phone messages, email, etc.

13. Reporting and Inspections
Status Reports
a. A written report is to be prepared by the Contractor and given to the Project Manager monthly. The report shall include a description of unusual circumstances, locations of any homeless encampments that are found in areas being maintained by the Contractor, lighting that is inoperable, major irrigation breaks, safety hazards, etc. For emergencies and safety hazards, the Project Manager is to be called immediately. Failure to provide a report may result in a $100 penalty per incident or termination of contract if multiple incidents are noted.

The reports are important especially if they are safety hazards. Amount of damages for these types of issues are difficult to estimate. Therefore, $100 per incident shall represent costs incurred by the City in responding to complaints concerning the Contractor. b. The Contractor must schedule a meeting with the Project Manager no less than once per month to review the work site to ensure compliance with the contract specifications and standards. At this meeting, Contractor or Contractor’s supervisor shall sign the meeting 398
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attendance and inspection reports prepared by the City, provide all chemical use and proposed use reports, irrigation inspection and schedule changes, and usage and/or proposed fertilizer usage reports and discuss major accomplishments for the previous month, notable problems, schedule changes and goals and deadlines for the coming month. The Project Manager shall discuss areas out of compliance and options to bring areas back into compliance with contractor. Project Manager shall discuss any penalties with the Contractor and/or intensions to withhold payment of invoices. Project Manager shall document these meetings. Failure to attend these meetings may be cause for a $100 penalty per incident or termination of contract if Contractor has failed to meet with City staff after multiple attempts to discuss gross breaches of duty.
c. The Project Manager shall report any maintenance deficiencies to Contractor.

Contractor must correct any deficiencies at Contractor’s cost within five (5) working days of written notification. Unusual horticultural problems such as pests, disease, and damages that are beyond the scope of Contractor’s responsibility shall be brought to the attention of Project Manager.
d. A Chemical Use and Proposed Work Report must be completed for each chemical application and proposed application. These reports shall be submitted each month during contractor’s monthly meeting with City’s Project Manager. Failure to submit reports may delay the City’s payment to Contractor and be cause for a liquidated damage assessment of $100 per incident. The amount of damage and costs to the City for these types of issues is difficult to estimate and therefore, $100 shall represent costs incurred by the City in responding to incidents where the City was unsure of what chemicals were applied by the Contractor. The Contractor is responsible for submitting chemical usage reports to the County Agricultural Department. Copies are to be sent to the Project Manager as part of the Contractor’s monthly report.
e. Monthly Irrigation Inspection reports (described below), irrigation schedule changes, and contractor signed landscape inspections from the City must be submitted with monthly invoice before payment will be made. Failure to submit all reports may delay the City’s payment to Contractor.

B. LANDSCAPE MAINTENANCE – SPECIFICATIONS

1. Irrigation. Irrigation must be done with the use of automatic or manual sprinkler systems where available and operable, unless outlined in the initial acceptance inspections for repairs. These areas will be addressed with Contractor during initial inspection and noted for regular monthly inspections. Failure of an existing system to provide full and adequate coverage after Contractor signs Notice of Acceptance shall not relieve the contractor of the responsibility to provide proper coverage of all areas. Providing any supplementary hoses, sprinklers, nozzles, etc. necessary to accomplish proper coverage shall be the contractor's responsibility. Exclusions will be identified in description of areas and will be addressed with Contractor during initial inspection.

Original brand and size of heads and nozzles will be used in replacement of vandalized or faulty heads in turf and planter areas.

Contractor is responsible for all repairs to the irrigation system starting at the City side of the water meter, with the exception of the testing of the back flow and repair/replacement of the irrigation controller. Original, or equivalent, brand and size of heads and nozzles will be used in replacement of vandalized or faulty heads in turf and planter areas. a. Maintenance. At all times, Contractor must maintain all sprinkler systems in such a way as to give proper coverage and full working capacity, making whatever adjustments or repairs necessary to maintain healthy turf, plant growth, prevent dry spots in turf, plants, and 399
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shrubs, and prevent excessive run-off into streets or other areas not intended to be irrigated. Care must be taken to prevent wasting water, causing soil erosion, or allowing seepage into existing underground improvements or structures.

The contractor shall keep controllers and valve boxes free of dirt and debris; repair, replace, clean, adjust, straighten, raise, or lower the following sprinkler system components:
 Sprinkler heads
 Sprinkler risers
 Quick coupler valve boxes
 Hose bib boxes
 Remote control valves
 Remote control valve boxes and covers
 Maintain and replace batteries in battery operated controllers on a continual basis
 All irrigation wiring should be maintained to City standards including proper splices using DBR/Y-6 splice kits
 Proper solenoid replacement should be completed with dry and tight connections  Minor graffiti removal from irrigation controllers
 Controllers to be kept free of all plant materials, spiders and webs, and any other material that could cause the controller to be non-accessible or damaging to the controller

If contractor fails to keep sprinkler nozzles properly adjusted/aligned to prevent water waste, repair or replace malfunctioning, broken or missing sprinkler heads and/or sprinkler head risers and water waste results, the City of Visalia reserves the right to bill contractor for excess amount of water in addition to assessing a liquidated damage assessment of $100 per incident. Because It is difficult to estimate the potential losses in water and the costs for City response time to complaints from residents, $100 has been established as a reasonable assessment.

The Contractor shall prepare a written Irrigation Inspection Report (a report template has been included with this RFB, as a sample for Contractor). The report shall describe any irrigation schedule changes, malfunctions, and necessary repairs. The Irrigation Inspection Report must be submitted with monthly invoice before payment will be made. b. Inspection. The contractor must inspect all irrigation systems for any malfunction on an interval established by Level of Service assigned for the area. This must be accomplished by utilizing a remote-control receiver to place the controller in test mode and visually inspecting sprinkler operation. This includes, but is not limited to breaks in irrigation lines, irrigation valves, heads, leaks and washouts, saturated areas or dry spots.

Contractor must notify Project Manager within twenty-four (24) hours of any malfunctions.

Failure to provide notice to the Project Manager may be cause for liquidated damage assessments of $100 per incident or termination of contract. Because It is difficult to estimate the potential losses in water and the costs for City response time to investigate complaints from residents, $100 has been established as a reasonable assessment.

Contractor is to track all irrigation locations where plants are missing and maintain irrigation heads until plants are replaced.

Excessive water run off or overflow onto hard surface areas must be kept to an absolute minimum so as not to cause waste of water, pedestrian and/or vehicular liabilities.

Problems reported to Project Manager or designated representative will be repaired within twenty-four (24) hours. Failure to complete repair or notify Project Manager of any delay to 400
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repairs may be cause for liquidated damage assessment of $100 per incident or termination of contract if multiple breaches occur.

Water leaks or stations must be turned off within two hours (2 hrs.) on the day reported to save water. Repairs must be made within twenty-four (24) hours or sooner if City classifies the necessary repairs as requiring an Emergency Response as stated in this Agreement.

Twenty-four (24) hour fixit notices will be sent to contractor via email. Failure to comply may result in liquidated damage assessments to the Contractor of $100 per incident, unless the Project Manager is contacted, and an agreed time frame modification is made between the contractor and the Project Manager in writing.

Approximately sixty (60) days prior to the conclusion of the contract, a comprehensive test of all irrigation systems shall be made by a Public Works Department representative. Any repairs deemed the contractor's responsibility must be made by the contractor prior to the end of the contract period.

If the repairs made are not to the Project Manager's satisfaction, deductions shall be made in the final contract payment to cover the cost of eliminating the discrepancies determined by the Project Manager.
c. Repairs. Irrigation systems which are damaged by vandalism or in any way as a result of work performed under this contract must be repaired or replaced in kind and in an approved manner by the contractor. Repairs must be made immediately after damage occurs, unless otherwise directed. Vandalism will be documented by the contractor with the use of digital photos or video tape and supplied to the Project Manager as proof of vandalism. The preferred method of transmission of photos would be digital photos transmitted via email. Failure to provide such documentation may be cause for no reimbursement of corrective expenses to Contractor.

The contractor shall keep an itemized list of material(s) used to repair vandalism damage and submit to Project Manager for reimbursement of materials only.  Normal Repairs = Contractor is responsible for all normal repairs (i.e. Main line (including from water service meter to the back flow), valves, control wires, sprinklers, nozzles, lateral lines, etc.) The City is not responsible for any repairs needed past the irrigation controller. The backflow devices annual maintenance/testing will be the responsibility of the City of Visalia. All normal repairs are the sole responsibility of the contractor except for repairs needed due to vandalism. Repairs not made within twenty-four (24) hours of notification or not completed to the satisfaction of the Project Manager may be assessed a liquidated damage assessment of $100 per incident.
 Major Repairs = City is responsible for funding major repairs, which include repairs to Irrigation Controllers, Booster Pumps, or Backflow Devices. All major repairs are the responsibility of the contractor to repair and make operable but must be authorized by Project Manager in writing prior to repairs being made. Hourly rate plus materials for major repairs to be authorized by Project Manager prior to any work being done. Contractor is responsible to report in writing any issues with these devices to the Project Manager for authorization to repair or replace.

Failure to complete repairs in the allotted time on a repeated basis will cause the Contractor to have the full costs of repairs deducted from monthly billing and may be grounds for termination of contract. Contractor will be responsible for any fines applicable under state law, public utility billing, or local ordinance, due to continuous running water. 401
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d. Turf Watering. All turf areas must be watered based on 85-95% of daily evapotranspiration rate and need to maintain a uniform, green, healthy growth pattern and promote deep root growth. (If City water restrictions are imposed to conserve water, they will supersede the previous statement). Water shall be applied in short repeat cycles of 3 - 5 minutes each to prevent water run-off into street. Care shall be taken to not over water or waterlog any soil. Contractor shall turn off irrigation system during the wet season and adjust the controller seasonally. Each time the schedule is changed due to seasons or any other reason, a revised schedule shall be provided to the Project Manager.

Water applications on turf and ground cover areas shall generally be applied between 12:00 a.m. and 6:00 a.m. where possible, to lower the risk of fungus in turf. Drip stations may be operated during daytime hours.

e. Water Schedule. Turf and landscape watering shall be scheduled in accordance with prevailing water conservation requirements, and unless otherwise specified shall be scheduled Tuesday through Sunday. No watering shall be allowed on Monday without prior approval of Project Manager. Irrigation program shall be set up so that no water is applied to turf 48 hours prior to mowing. Overhead systems shall not be operated between 8:00 a.m. and 6 p.m.

Contractor will be responsible for any fines associated with not following the City’s Water Conservation Rules and Regulations.

A proposed quarterly schedule of watering shall be provided to the Project Manager one (1) month after award of contract. Each time the schedule is changed a new updated schedule must be provided to the Project Manager. f. Ground Cover. Sufficient amounts of water shall be applied to ground cover areas to maintain a healthy growth pattern and promote deep rooting. Care shall be taken to not over water or waterlog soil.
g. Banks and Slopes. Sloped landscape areas shall be irrigated in short cycles as required to prevent water runoff, and to maintain horticulturally acceptable growth and color.

Irrigation practice is to promote deep root growth with a minimum of run-off. h. Shrub and Trees. All shrubs and trees shall be watered as needed to maintain healthy growth and promote deep rooting. Care shall be taken to not over water.

Irrigation rates shall be adjusted according to shrubs or tree types and seasonal weather conditions. Deep watering for root growth is encouraged and surface run-off is to be kept at a minimum.
i. Newly Planted Trees, Shrubs, and Groundcover. All newly planted areas are to receive special attention until plants are established. Adequate water shall be applied to promote normal, healthy growth. Watering basins around newly planted shrubs and trees to be used during establishment period. It is the contractor’s responsibility to contact the City’s Water Conservation Division to get a twenty-one (21) day establishment permit for any additional irrigation that will be needed for newly planted plant materials. j. Remote Control Receiver. Upon contract commencement, the contractor is required to have a radio-frequency ready remote-control receiver that is compatible with all major irrigation systems. It is the responsibility of the contractor to obtain and purchase these devices unless it is a Toro Sentinel controller. The City of Visalia will supply the contractor with the Toro Sentinel remote control to use for the duration of the contract. The Toro Sentinel controller(s) shall be returned to the City at the conclusion of the contract.
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Continuous activation of valves by manual solenoid or bleeding valve stem can be damaging to the fragile irrigation mechanisms. The remote control allows the contractor to inspect the irrigation system effectively by utilizing the technology currently in place.

2. Weed Control.
a. Weed control clarification. For the purpose of this specification, a weed shall be considered to be any undesirable plant or plant growing out of place.  Maintenance shall include the removal and chemical abatement of weeds growing on all paved and unpaved surfaces of all maintenance areas of contract. All landscaping within the specified maintenance areas including lawns, planter areas, median islands, and tree wells shall be kept weed free at all times.
 Complete removal of all weed growth is to be accomplished by the Level of Service assigned to the area. Weeds may be controlled by mechanical methods, or chemical methods at the discretion of the contractor.
 Weeds reaching height or width of four inches (4") shall be physically removed from landscaped areas.
 Seedlings growing out of desired landscape plants shall be removed and chemically treated to terminate the growth of the undesirable seedling.
b. Use of Chemical Herbicides. The contractor shall abide by all rules and regulations of the California State Department of Food and Agriculture, Department of Health, and Department of Industrial Relations regarding the safe application of herbicides under this contract. Care shall be taken to ensure the safety of the public and the contractor's employees during chemical weed control operations. The Project Manager may restrict the use of chemical weed control in certain areas. Pesticide Applicators License is required to apply herbicide. Contractor must supply a copy of this license to the Project Manager.

Failure to provide documentation of active license may result in a liquidated damage assessment or termination of contract.

Contractor shall take necessary precautions to prevent herbicide drift onto non-target plants.

3. Diseases and Pest Control. The contractor must regularly inspect all landscaped areas for the presence of disease, insect, or rodent infestation. The contractor shall notify the Project Manager within three (3) days of finding such a condition, outlining identification and control measures to be taken. Upon approval of the Project Manager, the contractor shall implement the approved control measures utilizing all safeguards necessary to protect the public and contractor's employees. a. Use of Chemical Pesticides. All rules of the California State Department of Food and Agriculture, Department of Health, and Department of Industrial Relations regarding safe application of pesticides under this contract shall be observed. Pesticide Applicators License-Category B and C, along with a valid Maintenance Gardener Pest Control Business License are required to apply pesticide. Contractor shall take necessary precautions to avoid pesticide drift onto non-target organisms. b. Rodent Mounding. Mound of soil in turf and planter areas caused by rodent activity shall be raked down at the intervals established by the Level of Service assigned to the area, to prevent soil build up in turf and around plants. All curbs, gutters, and other hardscapes adjacent to the maintenance areas will be free of any soil mounds or erosion caused by rodents.
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c. Rodent/Pest Control. Contractor must inspect all turf and planter areas for rodent (gopher, squirrel, and other pest) activity, and initiate control measures at the intervals established by the Level of Service assigned to the area. Contractor must fill all rodent holes in areas that are used by walkers and pedestrians for safety (i.e. trails, turf, DG paths, etc.). Contractor shall take necessary precautions and safeguards to protect health of public and employees.

4. Plants. All shrubs and ground cover plants growing in the work area must be pruned once every other month to maintain plants in a healthy growing condition, and to allow for full coverage of the irrigation system. Pruning is to be done in a manner that promotes the plant's natural growth characteristics. If hedging is needed to clear the sidewalk, the plant must be trimmed on all sides to balance growth. Hedging, shearing, or other severe pruning will not be allowed except with prior approval. All debris from trimming of plant material will be removed from beds, hauled off, and disposed of immediately and appropriately. Fallen leaf material shall be removed from planter areas and off the plants on a monthly basis to allow for proper growth of the plants. a. Growth Control. Plant growth shall be kept within reasonable bounds to prevent its encroachment into walks, passageways, and streets. Clear view of traffic signs and intersections is to be maintained at all times.

All shrubs and plant growth in planter areas along walls are to be maintained to a height no greater than four feet (4’) and kept from blocking any subdivision, safety signage, and overhead or landscape lighting.

All trees, large and small shrubs, and groundcovers in planters or Right of Way areas along streets and at intersections, must be maintained and trimmed for traffic sightline clearances.

Mature tree canopies must be maintained above eighty-four (84) inches above soil grade for site line visibility. Newly planted, young or non-mature trees, multi-trunk trees, or large shrubs (i.e. Western Redbuds) must also be raised or thinned to maintain site line visibility.

Pruning is to be done in a manner that promotes the plant's natural growth characteristics.

Small shrubs and groundcovers must be kept below thirty (30) inches at road level to allow for visual site of oncoming traffic.
b. Removal. All dead, dying, or damaged plants (including trees) and any branches must be removed immediately. This debris, including plant growth removed by contractor, shall be removed away from job sites and appropriately disposed of at the intervals established by the Level of Service assigned to the area. Hauling and disposing of said debris must be included in bid price. Dead stems of daylily, agapanthus, and similar plants shall be removed on a monthly frequency. Dead leaves around base of plants shall also be removed on a monthly basis.
c. Trees. The contractor is responsible for removal of suckers, limb growth that inhibits site line visibility of any traffic, and all pruning that can be reached with a twelve-foot (12’) pole saw by a person standing on the ground as part of this contract.

All trees are to be maintained in their natural shape, and pruning is to be done in a manner that promotes the trees natural growth characteristics using sharp and proper pruning tools along with the correct pruning techniques to promote and achieve the trees natural growth characteristics and to meet International Society of Arboriculture (I.S.A.) Standards; all cuts shall be made cleanly with no stubs or projections remaining.

No weed whackers or hedging type tools shall be allowed to trim and maintain trees. The use of improper tools and techniques resulting in the negligent and irresponsible care of trees or plants, thus causing damage to trees or plants and resulting in the need for the 404
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Project Manager to hire outside services to correct the damage will result in those costs associated with the corrections being deducted from the Contractors monthly invoice along with a $100 liquidated damage assessment per incident or up to termination of the contract.

Canopy clearance above sidewalks, bikeways, and other pathways of 10'0" is to be maintained for pedestrian safety.

All regulatory street and traffic signs must be clear of tree and plant growth at all times for sight clearances.

Clippings must be picked up, hauled away, and disposed of by the Contractor immediately and appropriately.

Leaves in planter areas shall be removed on a monthly basis. In addition, during seasonal drop leaves will need to be removed off of walkways as needed for safety. Fallen leaf material shall be removed off the plants regularly to allow for proper plant growth.

Newly planted trees that do not have trunk caliber sufficient to support tree shall be staked, pruned, and shaped to promote their eventual development into strong, healthy representatives of their species.

Until young trees are strong enough to stand alone, they shall be flex-tied between two (2) approved two-inch (2") diameter x eight foot (8') treated tree stakes. Tree stakes shall be of treated lodge pole pine. Metal stakes may be required in some areas. Tree ties made of extruded vinyl base, 1” wide, and a minimum of .01” thick shall be used to secure the young trees. Tree ties to be inspected often for signs of girdling or abrasion.

Contractor must maintain a three-foot (3’) diameter circle free of grass/weeds around all trees located in turf areas.

Trees damaged by maintenance equipment shall be replaced by contractor with like size and species. Contractor is responsible for all costs related to replacement.

Maintenance shall include the removal of dead trees, limbs, and dead leaf material at the intervals established by the Level of Service for that area. Dead trees will need to be replaced per the contract for plant replacement in Item 6 (below) of this scope of work and per the discretion and determination of the Project Manager.

Young or new trees along trails, paths, riparian landscapes, Landscape and Lighting Districts, parkway strips, and pocket parks shall be maintained, pruned, and shaped to promote their eventual development into strong, healthy representatives of their species by the contractor for the first three (3) years of the trees life within the landscape. Stakes must be removed when tree has sufficient strength to support itself. These costs are to be factored into the planter costs. Project Manager will instruct contractor when tree stakes are to be removed. Contractor is responsible for the proper disposal of all pressure treated wooden tree stakes. All metal stakes in good condition must be taken to City of Visalia, Corporation Yard for storage.

The contractor shall notify the Project Manager within twenty-four (24) hours of any tree that shows sign of root heaving, leaning, having hanger limbs, or in some manner constitutes a safety hazard. Failure to notify Project Manager may result in a liquidated damage assessment of $100 per incident to recover the losses to the City for responding to resident complaints of the Contractor noncompliance or termination of contract if multiple breaches or gross violations occur that place residents in danger.
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d. Shrubs. All shrubs must be trimmed to prevent encroachment onto walks, passageways, streets, curbing, and trails to allow for safe passage of users. Shrubs must be trimmed to allow a clear sightline of oncoming traffic at all Right of Ways and intersections. Shrubs must be cleared away from all regulatory street and traffic signs. Shrubs in planters must be kept below thirty (30) inches at intersections and turn lanes for sightline of oncoming traffic.

5. Fertilization. Fertilization will be performed on an as needed basis as requested by the Project Manager. Project Manager will request separate pricing for fertilization when it is required. A slowrelease fertilizer will be applied when fertilizer is requested by Project Manager.

When fertilizer is applied as needed, to maintain healthy and vigorous plants: The City anticipates that primarily nitrogen will be deficient in soils; however, Contractor shall identify and correct other mineral deficiencies that affect plant growth.

Analysis of fertilizer shall be approved by the Project Manager prior to application.

All turf fertilizer shall be watered in thoroughly within two (2) hours of application.

Fertilizer shall be applied uniformly using an appropriate spreader. Prior to beginning a fertilization program, Project Manager shall submit to the Contractor, a schedule showing sites to be fertilized.

The Contractor shall submit to the Project Manager a schedule showing the dates and approximate times of fertilizer applications. Timing or number of sites fertilized per day or week shall not be set up to preclude normal on-site maintenance work.

Once the Project Manager has requested that fertilization is necessary the Contractor shall notify Project Manager at least ten (10) days before any fertilizer applications. Receipts for the Contractor’s purchase of the approved fertilizer will be required and must be submitted to the Project Manager with monthly invoice.

Note: Subject to approval of the Project Manager, fertilization may be altered by use of slowrelease fertilizers such as Woodace containing IBDU formula.

6. Replacement of Plant Material
a. The contractor must notify the Project Manager within three (3) days of discovery of loss of turf, shrub, ground cover, or tree material due to any cause. b. The contractor must supply all labor and materials to replace any tree, shrub, turf, or ground cover damaged during work by the contractor or lost through the contractor’s faulty maintenance or negligence.

Trees, shrubs, or turf that are damaged or lost through disease, insect infestation, or rodents, that could have been prevented with reasonable ordinary care by the Contractor shall be the responsibility of the Contractor.

Contractor is not responsible for plant loss due to vandalism, theft, vehicle accident, fires, storm, or water restriction in response to drought conditions. Whether or not the loss was due to Contractor faulty maintenance or negligence shall be determined by the Project Manager.

The size and species of replacement plant material shall also be determined by the Project Manager but shall be reasonably equal to the plant material that is being replaced.

In regard to trees, where there is a difference between the tree lost and the replacement tree, the difference will be deducted from the contract payment. The value will be determined using the latest American Shade Tree Conference guidelines. 406
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c. Any plant damaged or lost through fires, storms, or water restrictions in response to drought conditions, theft, vehicular damage, or vandalism that are not the responsibility of the Contractor (as determined by the Project Manager), shall be replaced in kind and size at the Project Manager’s direction. The Contractor will perform the work and the City will pay for the Contractor’s labor at an hourly rate established in this contract and pay for replacement materials at COST plus 10%.

From time to time it may be necessary or desirable to replace some plants to enhance the overall appearance of a site. Any such replacements will be at the Project Manager's decision. The Contractor will perform the work and the City will pay for the Contractor’s labor at contract rates and cost of replacement materials. All landscape repairs and replanting requested by the City’s Project Manager must be completed according to a date agreed upon in writing between the City Project Manager and Contractor.

The Contractor shall supply itemized labor hours and material cost invoice(s) with monthly invoices in order to be reimbursed for plant replacement.

7. Turf Maintenance

a. Mowing. The turf must be mowed and edged at the intervals established by the Level of Service assigned to the area during its growing season in order to maintain a neat appearance and healthy growth. If weather conditions do not permit regular mowing, longer intervals may be observed by Project Manager with notice from Contractor.  Contractor shall never mow turf when it is in a wet, saturated condition that would cause rutting, tearing or sliding on the turf surface or when it could be unsafe for Contractor’s employees to operate equipment.
 All lawn areas in this contract must be mowed with power-propelled reel or rotarytype mowers.  All mowers must be cleaned prior to each mowing to avoid possible weed invasion.  Mowers must be adjusted and maintained to provide a smooth, uniform cut with no ridges or depressions.
 Turf must be cut with the size of equipment, which will give a neat appearance without rutting, sliding over, or scalping the turf. This will be strictly adhered to, including cases of steep turf slopes.
 Blades must be kept sharp at all times to prevent turf damage.  Mowing patterns must be changed for each mowing service or as often as necessary to avoid rutting.
 Turf must be kept at a uniform height that is recommended for that particular type of turf grass.
 Grass clippings must be removed promptly and disposed of at the Contractor’s expense unless they will dry and drop beneath the growing level of the turf within twenty-four (24) hours.
 Recycling cutting decks that provide an acceptable cut may be used if written approval of Project Manager is obtained prior.

Contractor’s employees shall take care to avoid obstructions such as electrical boxes, signage, buildings, vehicles, etc. Contractor shall be responsible for repair of damage caused by its mowing or other activities.

Contractor shall take great care around trees. Any trees which have more than fifty percent (50%) of the bark removed in a given three-inch (3”) area of trunk by weed whips or mowers shall be considered destroyed and shall be replaced at the Contractor’s expense with like species and size.
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b. Mowing Height All turf, except Bermuda, must be maintained at a height range between three and one-half inches (3 ½ “) maximum and two and three fourths inches (2 ¾”) minimum.

Fescue height shall not exceed three and one half inches (3 ½”).

Common Bermuda must not exceed two inches (2”) in height.

Mowing shall be performed so that no more than one third (1/3) of the grass blade is removed per frequency in returning the grass to acceptable height for the species being mowed within areas assigned at a level A Service.

All turf areas shall be mowed at the intervals established by the Level of Service assigned to the area on a preset day and route. Any changes to this schedule shall be approved in advance by the Project Manager.

During periods of heavy growth, more than one mowing per week may be required to maintain acceptable appearance within areas assigned at a Level A Service.

All turf areas shall be maintained at a level that will ensure a healthy, green color and uniform growth.
c. Broad Leaf and Noxious Weeds. These weeds shall be controlled on a continuous basis by chemical or manual method. Chemicals used for control shall be registered for use on Fescue and Bermuda turfs. A Broadleaf and Crabgrass pre-emergent herbicide shall be applied between mid-January and March and again between September and MidNovember of every year. Herbicides such as Dimension, Pendulum, or Barricade are recommended during this application period. For post broadleaf weed control Triplet, Trimec, or Triamine will be applied to control Broadleaf and Crabgrass weeds that are currently growing and weather conditions permit the application. Contractor will notify the Project Manager of the application dates and provide a schedule of areas treated as completed.
d. Edging. All turf adjacent to improved surfaces shall be edged a minimum of once every mowing. Unimproved surfaces between turf and planter areas and/or property lines shall be edged a minimum of once per month to maintain turf delineation.

String trimmers, a.k.a. weed eaters, shall not be used around trees. e. Clean-up. All surfaces shall be free of grass clippings and debris including turf, gutters, and street upon completion of mowing and edging operation. It is the responsibility of the Contractor to remove these items immediately and dispose of them appropriately. f. Turf grass seeding. Turf grass seeding will be done on an as-needed basis when requested by Project Manager. This is considered additional work and will be paid separately from this contract. Contractor shall provide Project Manager a quote for work prior to work being started. When seed is used, areas shall be top-dressed with humus. g. Renovation. Renovation will be done on an as-needed basis when requested by Project Manager. Project Manager will furnish square footage and locations for renovation This is considered additional work and will be paid separately from this contract. Contractor shall provide Project Manager a quote for work prior to work being started. 408
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Turf renovation to remove accumulated thatch from all sites under this contract must be accomplished by power raking or dethatching rakes on turf (care shall be taken so turf is not damaged).

A schedule of equipment to be used by the Contractor shall be submitted to the Project Manager for approval 10 days prior to beginning work.

Refuse generated by renovating shall be removed not later than the day following the operation.
h. Aerification. Aerification will be done on an as-needed basis when requested by Project Manager. This is considered additional work and will be paid separately from this contract.

Contractor shall provide Project Manager a quote for work prior to work being started.

Contractor shall not perform work without Project Manager’s approval of quote.

Project Manager will furnish square footage and locations for aerification.

8. Ground Cover Maintenance & Wall Covering of Ficus Pumila, and All Other Vines. a. All areas planted in ground covers shall be adequately irrigated to maintain vigorous growth. b. Groundcover beds shall be periodically edged to keep them in their intended space.

Groundcovers shall not be allowed to encroach into sidewalks, lawns, shrub beds, or other areas deemed as undesirable by the Project Manager.
c. Groundcover plantings shall be periodically thinned and pruned for vigorous growth and overall appearance of the site.
d. Groundcovers in median and other Right of Way areas must be trimmed below thirty (30) inches at road/asphalt level for sight clearances for traffic safety. e. Wall covering of Ficus Pumila and other vines, will be trimmed back close to the wall and removed from trees and shrubs, and removed from planter areas as needed. Wall coverings shall not be allowed to grow over the top of the wall.

9. Hardscape Areas. All patios, curbs, gutters, pathways, sidewalks, and other hardscape areas (i.e.

Center median island points, roundabouts, etc.) adjacent to and part of the City owned property or Right of Way must be kept free of weeds, debris, leaves, grass clippings, etc. at all times to provide a safe and clean passage for users and to prevent slips and falls.

All areas covered by the contract must be kept free of debris and potential safety hazards generated by but not limited to, leaves, grass clippings, pruning, weeding, trimming, and other operations of the contractor, as well as glass, bottles, cans, trash, paper, and other yard waste. All trash and debris are to be removed and disposed of at the intervals established by the Level of Service and at the contractor’s expense.

Note: If and when using a blower or other power equipment, Contractor shall comply with the City’s Municipal Code 8.36.050 Exterior noise standards--Mobile noise sources prohibition against use. It is unlawful to operate any of the below-listed devices, appliances, equipment, or vehicles on public or private property abutting noise sensitive land uses between the weekday hours of seven p.m. and six a.m., and between the weekend hours of seven p.m. and nine a.m. a. Power-assisted leaf blowers, lawn mowers, edgers, or other power equipment used for the maintenance of property;
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b. Vehicle equipment, which equipment is not expressly regulated by state or federal statute, such as car radios or sound amplification equipment which is audible more than twenty-five (25) feet from the exterior of vehicle;
c. Construction equipment including jackhammers, portable generators, pneumatic equipment, trenchers, or other such equipment, except for emergency repair purposes as provided in Section 8.36.070.

Refer to Exhibits D-1 and D-2 for square footages and locations.

C. IMPORTANT NOTICE
The City of Visalia will not be responsible for oral interpretations given by any City employee, representative, or others. Bidders are cautioned that any statements made that materially change any portion of the bid documents shall not be relied upon unless subsequently ratified by a formal written amendment to the bid document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued to this Invitation to Bid, the City will attempt to notify all prospective vendors who have secured same.

However, it will be the responsibility of each vendor, prior to submitting the competitive bid, to contact the Purchasing Division, 707 W. Acequia, Visalia, CA 93291, (559) 713-4334 to determine if addenda were issued and to make such addenda a part of the competitive bid.

D. STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REQUIREMENTS, Public Works Contractor Registration Program and Project Labor Agreements This contract is considered a public works maintenance contract and therefore, subject to DIR monitoring.

All contractors and subcontractors bidding and performing work on Public Works Projects must be currently registered with the California Department of Industrial Relations. Awarded Contractor is required to furnish electronic payroll records for new projects to the Labor Commissioner.

No contract will be awarded unless that contractor and/or subcontractors are registered with the California Department of Industrial Relations (DIR). Bids by unregistered contractors submitted after will be rejected as non-responsive.

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

If a project labor agreement (the term “project labor agreement” is defined in Public Contract Code 2500(b) (1) as a pre-hire collective bargaining agreement that establishes terms and conditions of employment for a specific construction project or projects and is an agreement described in Section 158(f) of Title 29 of the United States Code) is used, then it must comply with the taxpayer protection provisions set forth in Public Contract Code section 2500(a). City of Visalia has no ordinances requiring or prohibiting such agreements.

The following statements and requirements are to be included in all City of Visalia public work contracts that require the payment of prevailing wages in accordance with California Labor Code (CLC). This RFB document becomes a part of the public works contract for this project and therefore, the CLC contract language requirements are incorporated into the contract. 410
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 As set forth in CLC section 1771.1(a), all contractors and subcontractors must be currently registered and qualified to perform public work pursuant to CLC section 1725.5 to be qualified to bid, be listed in a bid proposal, or perform any public work for the City of Visalia. Proof of registration for each contractor and subcontractor listed on the bid is required.
 As set forth in CLC section 1771.4 (a)(1), notice is given that this project is a public work, subject to compliance monitoring and enforcement by the Department of Industrial Relations.  As set forth in CLC section 1771.4(a) (2), the prime contractor is required by the City of Visalia to post job site notices, as prescribed by regulation. Information on required workplace postings may be found on the Department of Labor website at: http://www.dir.ca.gov/wpnodb.html.  The contractor and each subcontractor shall maintain all project records required under CLC for public works projects and preserve them for a minimum 3-year period to begin on the date a Notice of Completion is filed for the project. Please refer to the retention period required for any grant or specialized project funding. Some funding sources require an extended time period for records retention.  In accordance with CLC section 1773.2, the contractor is required, by the City of Visalia, to post a copy of the determination of the Director of Labor Standards prevailing rate of per diem wages for each craft, classification, or type of worker needed to execute the contract at each job site.  In accordance with labor code section 1776 and it’s enforcement (1771.4(a)(3)), for initial contracts awarded on or after April 1, 2015 each project contractor and subcontractor shall; o Maintain and furnish directly to the Labor Commissioner, bi-weekly, a certified copy of each weekly payroll as specified in section 1776 containing a statement of compliance with labor code sections 1771, 1811, and 1815, signed under penalty of perjury.
o Make available or provide a certified copy of these payroll records and their supporting documentation within 10 days to all authorized parties upon written request and be subject to penalties for non-compliance as detailed in labor code section 1776. o Inform the City of Visalia of the location of the payroll records kept in compliance with labor code section 1776(g) and notify the City of Visalia within 5 working days of any change in their location.  The City of Visalia will comply with any prevailing wage monitoring and enforcement activities required by the labor compliance programs of the Department of Industrial Relations including the withholding of contract payments in the amount of any underpayment of prevailing wage and applicable penalties as directed by the Department of Labor Standards Enforcement in accordance with CLC section 1727(a). Any amount withheld will be released as directed by the Labor Commissioner upon receipt of a certified copy of a final order no longer subject to judicial review in accordance with CLC section 1742(f).  As set forth in labor code section 1775(b), the following subcontractor provisions shall be included in any contract executed between the contractor and a subcontractor for performance of work on this public work project:
o As set forth in CLC section 1775(b)(1), any contract executed between a contractor and a subcontractor for the performance of work on a City of Visalia public works project shall include a copy of the provisions of Labor Code sections 1771, 1776, 1777.5, 1813, and 1815. These labor code sections must be included within or as attachments to the contract. o As set forth in CLC section 1776, the subcontractor shall maintain and furnish directly to the Labor Commissioner, bi-weekly, a certified copy of each weekly payroll as specified in section 1776 containing a statement of compliance with labor code sections 1771, 1776, 1811, and 1815, signed under penalty of perjury.
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o As set forth in CLC section 1775(b)(2), the contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the subcontractor to the employees, by periodic review of the certified payroll records of the subcontractor.
o As set forth in CLC section 1775(b) (3), upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages, the contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for work performed on the public works project. o As set forth in CLC section 1775(b) (4), prior to making final payment to the subcontractor for work performed on the public works project, the contractor shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages to his or her employees on the public works project and any amounts due pursuant to Section 1813. Prior to the release of retention to the contractor, the COV will require a copy of the affidavit(s) completed by each listed subcontractor.
 In accordance with CLC section 1777.5(e), prior to commencing work on a contract for public work; every contractor shall submit contract award information to an applicable apprenticeship program that can supply apprentices to the site of the public work.
 Only apprentices, as defined in CLC section 3077, in training under apprenticeship standards approved by the Division of Apprenticeship Standards (DAP) and party to written apprentice agreements under CLC section 3070-3098 may be employed at the apprentice wage rate on public works.  Unless exempted under CLC section 1777.5(j), a contractor working on a public works contract of $30,000 or more shall employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the applicable apprenticeship standards (CLC 1777.5(n)). In no event shall the ratio be less than one hour of apprentice work for every five hours of journeyman work.  The prime contractor is responsible for compliance with the requirements of CLC section 1777.5 for all apprenticable occupations employed on the contract. As stated in 1777.5 (o), the apprenticeship requirement does not apply to contracts of general contractors or to contracts of specialty contractors not bidding for work through a general or prime contractor when the contract is less than thirty thousand dollars ($30,000).
 As stated in section 1777.7(e), the prime contractor will not be liable for any penalties assessed for violations of section 1777.5 if they have complied with the following requirements:
o The contract executed between the contractor and the subcontractor for the performance of work on the public works project shall include a copy of the provisions of section 1771, 1775, 1776, 1777.5, 1813, and 1815. These labor code sections must be included within or as attachments to the contract.
o The contractor shall continually monitor a subcontractor’s use of apprentices required to be employed on the public works project pursuant to subdivision (d) of section 1777.5, including, but not limited to, periodic review of the certified payroll of the subcontractor. o Upon becoming aware of a failure of the subcontractor to employ the required number of apprentices, the contractor shall take corrective action, including, but not limited to, retaining funds due to the subcontractor for work performed on the public works project until the failure is corrected. o Prior to making a final payment to the subcontractor for work performed on the public works project, the contractor shall obtain a declaration signed under penalty of perjury from the subcontractor that the subcontractor has employed the required number of apprentices on the public works project. 412
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 The prime contractor is required to provide a signed affidavit declaring their compliance with California Labor Code sections 1771 (prevailing wage) and 1777.5 (apprenticeship) for all workers employed on the contract before final payment will be made on the contract by the City of Visalia.

Contract inclusion and/or attachments: The following item is required to be included either in the body of, as attachments to, or addendums of all public work contracts:
 As set forth in CLC section 1773, the City of Visalia shall obtain the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which the public work is to be performed for each craft, classification, or type of worker needed to execute the contract from the Director of Industrial Relations. This will include the apprenticeship prevailing wage for all apprenticable trades. In accordance with labor code section 1773.2, this information is to be included in the contract itself.
10 days before the closing date of the bid, the project manager will review the prevailing wage rates included in any requests for bid proposals for updates and issue an addendum to notify interested bidders of any changes. General prevailing wage determinations made by the director of industrial relations for journeyman and apprentices may be found at:
http://www.dir.ca.gov/OPRL/PWD/index.htm and
http://www.dir.ca.gov/OPRL/PWAppWage/PWAppWageStart.asp E. CITY OF VISALIA LABOR COMPLIANCE MANUAL
Consultant shall fulfill requirements of Department of Industrial Relations and California Labor Codes by complying with the City of Visalia Labor Compliance Manual which is incorporated into this RFB and subsequent contract by reference and available at visaliapurchasing.org. Executed contract will include a hard copy of this document.

VII. GENERAL CONDITIONS
A. CONTRACTING AGENCY
The contract resulting from this Invitation to Bid will be administered by the City of Visalia Parks Maintenance Department. However, the City Purchasing Division shall be the final judge concerning issues or matters related to contract interpretation or problems regarding the terms, conditions, or scope of the contract.

B. TERM OF CONTRACT
The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Contract shall begin on the first of the month immediately following the written Notice to Proceed or as scheduled between City Project Manager and Contractor.

The City will be presumed to request renewal unless the City delivers a thirty (30) day written notice of non-renewal to the Contractor prior to the renewal date.

If Contractor decides not to consent to renewal by the City, then they must provide the City Project Manager with a written notice of non-renewal at least sixty (60) days prior to the renewal date.

Additionally, this Agreement may be terminated for convenience by the City, in whole or in part, by giving the Contractor fifteen (15) days written notice of the intent to terminate whenever the City determines that termination is in the best interest of the City. In the event of termination or expiration of this Agreement, Contractor shall transfer to City any funds and/or accounts receivable on hand attributable to the use of CITY funds.
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C. PRICING
All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications. Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the project manager in writing a minimum of thirty (30) but no sooner than ninety (90) calendar days prior to the annual anniversary date of the agreement. Requests filed after this time period will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Bureau of Labor Statistics, Consumer Price Index (CPI) for all Urban Consumers (CPI-U U.S.

City Average, All Items). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period closest to the anniversary month of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

D. APPROXIMATE ESTIMATE
The quantities given on the bid proposal form and in the contract documents are approximate only, being given as a basis for comparison of bids, and the City of Visalia does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work, or to omit portions of the work, as the City may deem necessary or advisable, at the prices bid.

E. EXAMINATION OF SPECIFICATIONS AND SITE OF WORK
Bidders shall satisfy themselves by personal examination of the work site(s), specifications, other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements, and difficulties under which the work must be performed. The submission of a bid shall be conclusive evidence that the bidder has investigated, and is satisfied as to the conditions encountered, as to the character, quality and quantities of work to be performed and the materials to be furnished, and as to the requirements of the proposal and the City.

If the bidder receives an award as a result of this bid submission, failure to have made such investigations and examinations will in no way relieve the bidder from its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the bidder for additional compensation.

Any errors, omissions, or discrepancies found in the contract documents shall be called to the attention of the City and clarified prior to the submission of bids.

Should the contractor feel there has been a supplemental or oral modification, it shall be his responsibility to verify said modification in writing prior to submission of the bid.

F. DISCREPANCIES AND MISUNDERSTANDINGS
No bidder shall, at any time after the submission of a proposal, make a claim or assertion that there was any misunderstanding or lack of information regarding the nature or the amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the project manual or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals or proceeding with the described work. The contractor shall be liable for any resultant damage where he recognized such error, inconsistency, or omission and knowingly failed to report it to the City.

The contractor will bear no liability for any errors that he discovers and reports to the City. 414
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The bid documents (including all attachments and addenda), Bidder’s response to RFB, contract, and purchase order shall constitute the full contract for this project. Should the contractor feel there has been a supplemental or oral modification, it shall be his responsibility to verify said modification in writing prior to the submission of a proposal. Verbal information obtained otherwise will not be considered in awarding of bids.

G. BID FORMS
The City has furnished to each bidder a standard bid form, which, when filled out and executed, may be submitted as his bid. Bids not presented on forms so furnished will be disregarded.

All bids shall give the prices proposed in the spaces provided and shall be signed by the bidder who shall fill out all blanks in the bid form as therein required. No telegraphic bids will be considered.

All bids shall be submitted in a sealed cover and plainly marked as a bid and identifying the project to which the bid relates and the date of the bid opening therefore. Bids that are not properly marked may be disregarded. Bids may be rejected if they show any alteration of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind.

When bids are signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or a member of a partnership, a “Power of Attorney” must be on file with the City of Visalia prior to opening bids or shall be submitted with the bid; otherwise, the bid will be rejected as irregular and unauthorized.

H. WITHDRAWAL OF BIDS
Any bid may be withdrawn at any time prior to the time fixed in the public notice for the opening of bids, only by written request for the withdrawal of the bid filed with the Purchasing Manager. The request shall be executed by the bidder or his duly authorized representative. The withdrawal of a bid does not prejudice the right of the bidder to file a new bid. No bid may be withdrawn after the time fixed in the public notice for the opening of bids.

I. DISQUALIFICATION OF BIDDERS
Only one bid may be submitted as a “prime contractor” for the same work by any firm, individual, partnership, corporation, or combination thereof. A contractor submitting a bid as a prime contractor may not also submit sub-bids to other competing prime contractors. Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination thereof is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such individual, firm, partnership, corporation, or combination thereof is interested. A contractor who is not submitting a bid as a prime contractor may submit any number of sub-bids to competing prime contractors.

J. OPENING OF BIDS
Bids will be publicly opened at the time, date and place indicated in the Notice Inviting Sealed Bids.

Bidders or their authorized agents are invited to be present. Bidders name, location and bid amount will be read aloud. A bid summary will be prepared at that time. No other information will be provided until after bids have been fully examined and accepted. No bids will be received, nor considered, after the time fixed for receiving them. Late bids will be returned unopened to the sender.

K. INCURRING COSTS
The City of Visalia is not liable for any cost incurred by proposers in responding to this Invitation to Bid.

VIII. PROTESTS/APPEALS
Because it is essential that bidders have confidence in the procurement procedures for soliciting and awarding contracts, it is the policy of the City to offer bidders the opportunity to appeal award of contracts.

The following procedures shall apply in regard to appeals:
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1. Any actual bidder who is aggrieved in connection with this RFB or award of a contract hereunder may protest to the City of Visalia Purchasing Division in writing within five (5) working days after such aggrieved bidder knows, should have reasonably known, or could reasonably be expected to know, of the facts giving rise thereto; and

2. Should identify only the areas regarding big contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest in the rating process and inappropriate or unfair competitive procurement grievance regarding the Bid process.

3. The City’s Purchasing Division shall have the authority to settle and resolve each protest. The resolution will be provided to bidder in writing within five (5) working days of receipt of the appeal unless the bidder is notified more time is required.

4. Further levels of appeal may be made in accord with the appeals provision contained in Chapter 5 of the City’s “Purchasing and Contract Procedures” which is available through City’s Purchasing Division.

IX. AWARD AND EXECUTION OF CONTRACT
A. EVALUATION AND AWARD OF CONTRACT
The City of Visalia reserves the right to reject any or all bids; to waive any irregularities or informalities in any bid or the bidding process.

The City may make such investigation as it deems necessary to determine the ability of a proposer to furnish the required services, and the bidder will furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by or investigation of such proposer fails to satisfy the City that such bidder is properly qualified to carry out the obligations of a contract and to deliver the services contemplated herein. The City expressly reserves the right to reject the bid of any bidder who is in default on the payment of taxes, licenses or other money due to the City of Visalia.

The award, if made, will be made within ninety (90) days from bid closing date. Bidder agrees and so stipulates in submitting this bid, as though stated therein, and in any subsequent award of contract that:

1. Contractor is an independent contractor, not an employee, administrator, or officer of the City.

2. Contract, should it be awarded, shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

3. Should contractor be awarded contract, contractor shall not assign contract, or any part thereof, or any monies due or to become due thereunder, without prior consent of the City.

4. Contractor shall indemnify and hold harmless the City, its officers, officials, employees, and agents from and against all claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the contractor, its consultants, subcontractors, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct by the City.

5. Contractor shall hold the City harmless from liability of any nature or kind, including cost and expenses for infringement or use of any copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract.

Contractor warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the contractor, to any officer or employee of the City with a view toward securing the contract 416
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or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part, and any loss or damage sustained by the City in procuring on open market, any items which the contractor agreed to supply, shall be borne and paid for by the contractor. The rights and remedies of the City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract. Contract shall be in the form of a City of Visalia Purchase Order and attachments of the bid documents, all addenda that were issued, the Contractor’s bid in response to the RFB document, along with Contractor’s Performance Bond and Certificate of Insurance.

6. Contractor is to sign a notice of acceptance (NOA) within 30 days of notice to award contract.

Contractor will have those 30 days to review the contracted areas prior to signing the (NOA) notice of acceptance. Failure to sign (NOA) will result in forfeiture of contract.

B. BASIS OF BID AWARD
Award of bid(s) shall be made to the lowest bidder, whose bid is deemed both responsive and responsible and meets the specifications and qualifications listed in bid document.

Visalia City CouncilFebruary 20, 2024

Visalia City Council
February 20, 2024