3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 1/26 Energy Efficiency andConservation Block Grant(EECBG) Program FrequentlyAsked Questions – October 2023 Office of State and Community Energy Programs
Office of State and Community Energy Programs »
Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023
Have a question about the EECBG Program Formula Grant? Check below to see if we’ve answered it. If you don’t see it below, try checking out our Program Guidance or Application Instructions. You can also always email our team at [email protected].
Application Format & Structure
We have multiple project ideas across departments. Should we submit multiple EECBG Program applications to DOE? —
A municipality can apply to use EECBG Program funds for multiple projects and activities, as long the total cost fit within the award allocation.
However, only one application may be submitted per eligible entity. The application should encompass all of the planned or anticipated projects. If additional projects are identified at a future date, an award modification request may be submitted for DOE review and approval.
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STATE AND COMMUNITY ENERGY PROGRAMS
3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 2/26 Each eligible entity should have one business officer reporting to DOE.
If we received EECBG under ARRA in 2008, will we need to re-register for FedConnect, PAGE, etc? —
Eligible entities may use existing system accounts. If the authorized users for the EECBG account are the same for the existing PAGE account, the same login may be used.
However, they may need to update their account information to add or update authorized contacts in each system. Additional authorized users may be added to PAGE by contacting the PAGE help desk.
We submitted our Pre-Award Information Sheet. How long should we wait to hear from PAGE? —
If you do not hear from the PAGE within six weeks of a confirmation of receipt from DOE, please email the PAGE Hotline to inquire about your status: [email protected].
Formula Program Eligibility &Allocation Determination
How is eligibility determined? —
For a detailed explanation about the formula design and funding allocations, please see the EECBG Program’s Application Instructions. There are over 2,700 States, territories, local governments, and Tribes eligible for EECBG Program funding.
State & Territory Eligibility: There are 56 entities eligible for state formula grants.
These are the 50 States, the District of Columbia, and the following five U.S. Territories:
The Commonwealth of Puerto Rico, the U.S. Virgin Islands, American Samoa, Guam, and the Commonwealth of the Northern Mariana Islands.
Local Government Eligibility: Section 541(2) of EISA divides eligible units of local government into two categories, defined as ‘‘local government-alternative 1’’ and ‘‘local •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 3/26 government-alternative 2’.’ DOE determined that 1,878 local governments are eligible for EECBG Program formula grants.
Local Government – Alternative 1: There are 1,878 local governments eligible under this category. These are the cities that are one of the top 10 most populous cities within their state or that have a population of at least 35,000; and counties that are one of the 10 most populous counties within their state or that have a population of more than 200,000.
Local Government -- Alternative 2: There are 1,032 local governments eligible under the definition of the Local Government - Alternative 2. These are the cities with populations of at least 50,000; or counties with populations of at least 200,000.
Indian Tribes: There are 774 Indian tribes eligible for a formula grant through the EECBG Program. These include 574 federally recognized Indian tribes listed by the Bureau of Indian Affairs in the 2022 Federal Register Notice; 6 additional Indian tribes because 8 bands of Indian tribes comprise two of the federally recognized Indian tribes, 12 Alaska Native Regional Corporations (ANRC), and 182 Alaska Native Village Corporations (ANVC), group corporations, and urban corporations.
How were allocations determined? —
The Infrastructure Investment and Jobs Act (IIJA) (Public Law 117-58), Sec. 40552 provides $550 million for EECBG Program for fiscal year 2022, to remain available until expended. DOE will distribute $440 million in formula and competitive EECBG Program funding to eligible units of local government, states, and Indian tribes.
Of the amount appropriated by IIJA, DOE will allocate funds as prescribed in section 543 of EISA:
34% to eligible units of local government-alternative 1 through formula grants 34% to eligible units of local government-alternative 2 through formula grants 28% to states through formula grants
2% to Indian tribes through formula grants; and
2% for competitive grants to ineligible local governments and Indian tribes.
IIJA allocations for EECBG Program direct formula awards from the DOE are based on the following funding amounts:
$299,200,000 for formula awards to eligible units of local government $149,600,000 to eligible units of local government-alternative 1 $149,600,000 to eligible units of local government-alternative 2 •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 4/26 $123,200,000 for formula awards to states
Each state (except for those noted as exempt in section 6.3 E.) is required to pass not less than 60% of its allocation through to cities and counties within the state that are ineligible for direct formula grants from DOE
$8,800,00 for formula grants to eligible Indian tribes
See the Federal Register Notice 2022-13859 issued on June 29, 2022, for the allocation process.
What should I do to access EECBG Program funding if I am not eligible for a formula grant? —
Each State is also required to distribute at least 60% of their formula allocation funds to local governments that are ineligible for formula funding. We encourage engagement between these jurisdictions at the state-level.
Ineligible entities were also able to apply for the EECBG Competitive Program. However, the application for that program has now closed. See here for more information about the EECBG Competitive Program.
High-Level Project & ProgramDesign Questions
Can EECBG Program funds be used to advance existing construction projects or plans?—
EECBG Program funds may be allocated towards the implementation of existing projects or plans.
Can EECBG Program funds be used for new, energy efficient builds? — ECBG Program funds may not be used toward new buildings or construction. Instead, they must be used for efficiency improvements and retrofits to existing structures.
For example, an eligible entity may not install new solar streetlights in locations where you currently have no streetlights.
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 5/26 Is ancillary equipment required to perform energy efficiency upgrades eligible for EECBG Program Funds? —
Ancillary equipment that would be necessary for installation of energy efficiency upgrades that is necessary for the proper functioning and safety of systems, such as electric system upgrades and wiring upgrades required by electrical codes to enable EV infrastructure installations, would be considered an eligible use of EECBG Program funds. Similarly, modification of structures or equipment necessary for proper installation and function of energy efficient equipment (e.g., modification of street light poles or mast arms) may be eligible, with prior approval from DOE.
General Questions AboutVouchers
What can I use an EECBG Program Voucher for? —
Vouchers can be used for two purposes: technical assistance and/or rebates for the purchase and installation of energy efficiency or clean energy equipment. Examples include, but are not limited to:
Technical Assistance: Energy plan development, decarbonization planning and roadmaps, identification of best practices, building audits, stakeholder and community engagement strategy development, renewable energy system design, cost effectiveness studies, policy analysis, and EV fleet and charger site assessment. For a more comprehensive list of technical assistance offerings, please see the Voucher Handbook.
Equipment Rebates: Retrofit technologies, renewable energy technologies, micromobility equipment, alternative fuel vehicles, and electric vehicle charging stations. For a more comprehensive list of eligible equipment, please see the Voucher Handbook.
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 6/26 How does an EECBG Program voucher differ from a traditional grant? — While vouchers have more restricted uses than a traditional EECBG Program grant, applying for and administering a voucher is intended to be less burdensome for eligible entities.
Entities choosing vouchers will submit a separate application using a streamlined process with reduced documentation, monitoring, and reporting requirements compared to applying for and administering a traditional federal grant. Voucher recipients will not be required to establish the necessary financial management systems, including accounting for federal funds, invoicing, and internal audits typically needed to comply with traditional federal grant management requirements. While this process is streamlined, it is important to note that some monitoring and reporting will still be required for eligible entities.
How do I know if I’m eligible to receive a voucher and the dollar amount available to my government? —
All local and tribal governments that are eligible for EECBG Program formula grants can choose to receive their award in the form of a voucher in lieu of a traditional grant. Local and tribal governments can find out if they are eligible for an EECBG Program formula award and the amount they are eligible for here.
DOE especially encourages local governments and tribes whose award amount is less than $250,000 or who have limited staffing capacity to pursue the voucher option given its streamlined approach.
If you would like a more detailed description of how DOE determined the list of eligible entities, please see Section 2.1 of the EECBG Program Application Instructions or our general FAQs. There are over 2,700 States, territories, local governments, and Tribes eligible for EECBG Program funding.
When can I apply for a voucher? —
The EECBG Program Voucher Application Portal is now live and accepting applications through April 30, 2024! For more information on accessing the portal, please see the next question or return to the EECBG Program Application Hub. •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 7/26 How do I access the EECBG Program Voucher Application Portal? — This is the link to the EECBG Program Voucher Application Portal.
I’ve already submitted a Pre-Award Information Sheet. How should I begin the process of applying for a voucher? —
You should have received an email from [email protected] with your username and a link to set up a password for the voucher portal. Please note the email will be titled “U.S. DOE EECBG Program Voucher Registration. ”
1. Once you have completed the steps in this email, you may choose your desired voucher option (e.g., technical assistance, equipment rebate) and begin filling out the application. If you would like to pursue both the equipment rebate and technical assistance vouchers, we suggest completing one voucher application at a time.
2. Please note if you received this email, you have been pre-registered and should not select ‘register’ on the portal.
3. If you have not received an email invitation, please reach out to [email protected] for assistance accessing the portal. Please be sure to check your junk mail before reaching out for assistance.
If you already submitted a Pre-Award Information Sheet to the EECBG Program team and noted that you would apply for a grant, but now you would like to switch to a voucher, that is not a problem. Please write to the [email protected] inbox with the below information and wait for next steps:
1. Your name
2. The eligible entity for which you work (local government or Tribe name and state)
3. Specify that you would like to switch from a grant to a voucher (and include the type of voucher, such as rebate or technical assistance).
I have not already submitted a Pre-Award Information Sheet. How should I begin the process of applying for a voucher? —
If you have not yet submitted a Pre-Award Information Sheet, follow these steps:
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 8/26
1. Retrieve your UEI number or check to see if you have one here or create a UEI here. Please note, creating a UEI may take 1-3 weeks so please allocate enough time before beginning registration.
2. Navigate to the EECBG Program Voucher Portal.
3. Click “ register ” button on the homepage.
4. Fill out the required information.
5. Once your registration is approved (1-5 days), you will receive an email from [email protected] with your username and a link to set up your password for the voucher portal. Please note the email will be titled “ U.S. DOE EECBG Program Voucher Registration. ”
6. Once you have completed the steps in this email, you may choose your desired voucher and begin filling out the application. If you would like to pursue both the equipment rebate and technical assistance vouchers, we suggest completing one voucher application at a time.
7. If you do not receive an invitation within 5 business days of registering, please reach out to [email protected] for assistance accessing the portal.
Please be sure to check your junk mail before reaching out for assistance.
If you have followed the appropriate steps above and are still having technical difficulties logging into the Voucher Application Portal, you can contact [email protected] for assistance.
Who do I contact if I’m having technical difficulties with the Voucher Application Portal?— Reach out to [email protected] for all portal related questions.
How should I prepare for submitting a voucher application? —
1. Review the Voucher Handbook and Technical Assistance and Equipment Rebate Application Templates to begin preparing the information you will need to complete the full application. The voucher application templates provide a preview of information that may be included in the voucher applications. These templates are provided for informational purposes only and should not be completed and turned into the EECBG Program.
2. Begin formulating an Energy Efficiency and Conservation Strategy (EECS), which must be included in the voucher application. DOE has developed EECS templates to •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 9/26 guide strategy development for and governments. Your EECS is not required to follow the template, however, all EECSs must contain the information outlined in Part A of the template.
If you need additional help developing your EECS, free assistance is available. The National Renewable Energy Laboratory (NREL), in partnership with DOE, will provide technical assistance to communities developing an EECS, including establishing goals and energy planning basics. This technical assistance is available to local and tribal governments for 10-20 hours or more upon request. To sign up email [email protected].
Access the EECBG Program Voucher Application Portal which is now live and accepting applications. For instructions on how to access the portal, see the previous FAQ.
Complete and submit the appropriate voucher application. Note: if you are planning to pursue both a technical assistance and equipment rebate, you will need to complete both applications independently.
Note: Technical Assistance vouchers will not be awarded until Summer 2024. You are welcome to submit a technical assistance application at this time.
Can I apply for both a technical assistance voucher and an equipment rebate? If so, do I need to submit two applications? —
Eligible entities CAN pursue BOTH a voucher for technical assistance and an equipment rebate. The total of your requested equipment rebate and technical assistance voucher cannot exceed your EECBG Program formula award allocation.
If you select this option, you will need to submit two separate applications through the Voucher Application Portal.
Can I apply for both an EECBG Program voucher and grant? — No, you cannot apply for both a voucher and a direct grant.
Can I use a voucher if it doesn't cover the full estimated cost of my project? If so, can I supplement with other funding? —
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 10/26 Yes, and yes! Feel free to use your voucher to fund a larger or ongoing project and supplement with additional funds as needed. In your application, you may be asked to describe any supplemental funding sources.
Can I subgrant vouchers and if so to whom? —
Eligible entities CANNOT subgrant vouchers to other parties. If you desire to subgrant your funds, you should pursue the traditional grant option.
I have a project idea for a voucher. How do I know if it qualifies, and can I get my project approved before I apply? —
DOE is unable to make determinations on specific project ideas before reviewing a full application. However, Section 2 of the Voucher Handbook provides some general guidance on voucher-eligible activities to help you with your project planning.
The EECBG Eligible Activities and Program Guidance document also provides additional information on program eligible projects.
Technical assistance vouchers and equipment rebates will be subject to the same guidelines as activities carried out using traditional grants. Please refer to Section 2 of the Voucher Handbook and the Eligible Activities Program Guidance for additional information on allowable activities.
Technical Assistance Voucher
Who will provide technical assistance? —
DOE plans to procure the services of a third-party Technical Assistance Administrator (TA Administrator) that will coordinate requests for technical assistance and provide technical assistance to voucher recipients. The TA Administrator will consist of a team of subject matter experts in key areas that align with EECBG Program goals and allowable activities. The TA Administrator will work with voucher recipients to develop a technical assistance scope of work that meets recipients’ needs and desired outcomes. •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 11/26 Can I use a technical assistance provider that I have chosen? — Eligible entities that select a technical assistance voucher may NOT choose their own technical assistance provider. Technical assistance obtained using a voucher must be provided by the TA Administrator and their team. Eligible entities that obtain technical assistance using a direct EECBG Program grant, rather than a voucher, have more flexibility to select a technical assistance provider of their choosing. Therefore, if you have a specific technical assistance provider in mind, you may elect to pursue a direct grant instead of a voucher.
Equipment Rebates
How long will it take to receive my equipment rebate? — DOE aims to process voucher applications within 60 days of receipt of a complete application and make payments within 60 days of an approved application. Please note, your application may be returned for revision if it does not meet all application requirements, which may prolong the processing timeline.
Who will receive the rebate – my organization or our contractors? — Once processed, the rebate will go directly to the eligible entity, NOT to contractors.
What costs can the equipment rebate cover? —
The rebate can cover both the cost of purchasing new equipment (as long as it aligns with the eligible uses of the program as outlined in the Eligible Activities Program Guidance) as well as costs necessary for installation, such as materials and labor.
Please see Section 1 of the Voucher Handbook for additional guidance on the limitations of vouchers.
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 12/26 Can I use my rebate for equipment that was purchased prior to application approval?— No. Rebates can only be used for equipment purchased after your application is approved.
Can I choose my own vendor, or do I need to choose from a list of approved vendors?— You may choose your own vendor for equipment purchases. However, you will be required to follow procurement requirements in accordance with 2 CFR 200.317-327. If an eligible entity has an existing procurement policy that aligns with federal requirements, it may follow its own procurement policy. Eligible entities that do not have their own procurement policies should follow federal procurement requirements.
Are there any limitations on equipment purchases? —
When purchasing and installing your equipment you must follow certain national policies including the National Environmental Policy Act (NEPA), Build America, Buy America (BABA) (only applies to formula allocations over $250,000), and the Davis- Bacon Act.
Federal ComplianceRequirements (e.g., Davis-Bacon, NEPA) Do I need to comply with Build America, Buy America Requirements? — On July 28, DOE released a General Applicability Public Interest Waiver for Build America, Buy America Act equipment purchasing requirements. Now, eligible entities with EECBG Program formula allocations totaling $250,000 or less are exempt from •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 13/26 BABA requirements. These eligible entities do not need to submit additional paperwork to be exempted from the requirements.
Eligible entities with EECBG Program formula allocations totaling $250,000 or more are still required to comply with Build America, Buy America.
DOES DAVIS BACON PREVAILING WAGE APPLY TO EECBG PROGRAMS? — Yes. Compliance with the Davis-Bacon Wage Act (DBA) is required to receive EECBG Program funds. DBA applies to contracts in excess of $2,000 for the construction, alteration, and/or repair of public buildings or public works, including painting and decorating, where the United States or the District of Columbia is a direct party to the contract. Specifically, where DBA is applicable, all laborers and mechanics, subrecipients, contractors, or subcontractors must be paid wages at rates not less than those prevailing on similar projects in the locality. This rate is determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code commonly referred to as the “ Davis-Bacon Act ” (DBA). You can find more information on Davis-Bacon in Part V, Section D of the EECBG Program Administrative and Legal Requirements Document, and in the DOE Desk Guide to the Davis-Bacon Act.
WHAT WILL BE OUR NEPA REPORTING RESPONSIBILITIES? —
Compliance with the National Environmental Protection Act is required to receive EECBG Program funds
Entities should review and follow the NEPA determination in their award documents for restrictions and the list of activities that have been categorically excluded from further NEPA review
For most applicants, there are 2 paths to complete a NEPA review for EECBG Program activities:
Entities determine and document that a project falls within an additional activity or blueprint listed within their selected EECBG NEPA statement of work, or
Entities determine the above is not applicable and submit an Environmental Questionnaire (EQ-1) in the Project Management Center for an individual •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 14/26 NEPA review. There are three cases in which an EQ-1 would need to be submitted:
1. If a proposed project does not fit into any of the additional activities or blueprints listed within the recipient’s selected NEPA statement of work.
2. If upon filling out the NEPA log, the recipient determines any of the following are applicable:
1. Extraordinary circumstances,
2. Cumulative impacts,
3. Connected actions,
4. Integral Elements (see “ definitions ” tab in NEPA log),
5. Project proposed within the 100-year floodplain, or
6. Project proposed within a wetland.
3. If consultation with the State Historic Preservation Officer (SHPO) results in a determination of adverse effect.
Justice40
Is Justice40 a legal requirement for the EECBG Program? — EECBG is considered a Justice40 covered program, and therefore DOE is responsible for reporting on progress toward meeting Justice40 goals. For EECBG, DOE actions include:
1) identifying the Justice40 benefits of the EECBG Program, 2) determining how the EECBG Program distributes benefits, and 3) calculating and reporting on reaching the 40-percent goal of the Justice40 Initiative.
While directing a minimum of 40 percent of benefits to disadvantaged communities is not a legal requirement under the EECBG statute, DOE strongly encourages all eligible entities to pursue the Justice40 goals in their EECBG Program projects.
Does a project have to be located in a designated “Disadvantaged Community” census tract to count towards Justice40? —
DOE’s definition of disadvantaged communities (DAC) is based on is based on cumulative burden and includes data for thirty-six (36) burden indicators collected at •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 15/26 the census tract level. Therefore, for a project to be reported on as providing funding to a DAC, the zip code location of the project will need to be located in a census tract designated as a DAC.
However, EECBG grantees can also perform projects serving low-income households not located in DACs, even if it does not technically fall within a designated "Disadvantaged Communities (DAC)."
DOE encourages EECBG grantees to engage a diverse range of community stakeholders in determining how to most effectively utilize their award funds toward Justice40 goals.
Note: Federally recognized tribal lands and U.S. territories, in their entirety, are categorized as DACs in accordance with OMB's Interim Guidance "common conditions" definition of community. For more information on designation of disadvantaged communities, see: Justice40 Initiative.
Blueprints
How do the blueprints work? —
The EECBG Program Blueprints are model projects and programs designed to help EEBCG participants achieve high impact results with limited grant dollars. Blueprints offer ideas in energy efficiency, renewable energy, transportation electrification, clean energy finance, and workforce development.
Each Blueprint contains:
Key Activities: Step-by-step guide for communities to follow. Each activity is an essential action to implement the Blueprint, and EECBG participants should commit to pursuing at least one key activity.
Resources: Each blueprint highlights the most relevant tools, case studies and resources that go into much more detail to help as you implement the projects and programs.
Technical Assistance: Opportunities to connect with offices at DOE and elsewhere to gain expert guidance on relevant topics.
Opportunity to join Blueprint Cohort: DOE will convene cohorts along each of the blueprint topics on a regular basis starting in mid-2023. DOE will host regular virtual meetings to give EECBG grantees the chance to ask questions, meet one •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 16/26 another, hear some best practices and success stories, and do some troubleshooting.
Sign up to join a Blueprint cohort by emailing us
at [email protected] or fill in this Form.
Do I have to follow all of the key activities listed under a Blueprint? — No. You need to pick at least one key activity to complete, but do not need to complete all of them.
Can I sign up for more than one Blueprint in my application? — Yes! If you are pursuing multiple different projects with your EECBG Program funds, feel free to note each Blueprint in your Energy Efficiency and Conservation Strategy and application.
How should I let DOE know that I intend to follow a Blueprint? — In your Energy Efficiency and Conservation Strategy, you will indicate that you will be using the blueprint. After that, you may also need to indicate the blueprint choice in your application (either in PAGE or in the voucher application).
If you choose a blueprint, you’ll need to commit to at least one key activity. Review the EECBG National Environmental Protection Act (NEPA) statements of work to ensure your plan aligns with the limitations described therein.
Sub-granting and Sub-contracting
What are the subgranting limitations? How is this different from subcontracting? —
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Sub-granting: Local governments or tribes may spend a cumulative total of 20% or $250,000 (whichever is larger) on sub-grants to non-profit organizations for the purpose of assisting in implementation of the local government or tribal energy efficiency and conservation strategy. If a grantee plans to make multiple subgrants to nonprofits, the total amount of all subgrants made must not exceed the 20% or $250,000 limit.
Sub-contracting: However, this limitation applies only to subgrants. Sub-contracts to address specific needs of the recipient to fully implement its energy efficiency and conservation strategy are not bound by this limitation, subject to approval by DOE.
Recipients must ensure that the majority of the grant funding is used to achieve the objectives of their EECBG Program grant.
Can a State limit who would be eligible for sub-granted funds across the state (e.g., to advance Justice40 goals)? —
Yes. It is up to the state to determine how they wish to sub-grant the required 60% of their funds. For example, they may subgrant funds via a competitive process or limit their subgrants to jurisdictions with a certain density of Justice40 communities. States must submit their plans for DOE via the Energy Efficiency and Conservation Strategy by July 31, 2023.
Can a State place conditions (e.g., limit eligible activities or require an energy audit) for subgrantees? —
States can limit the eligible activities for sub-grants under their EECBG formula awards.
States can also add their own program design requirements, such as an audit prior to performing upgrades. States should not, however, overly restrict use of EECBG funds, such as limiting use of funds to one activity (e.g., audits) but rather identify categories of activities eligible for funding. States can also incorporate the DOE Blueprints and •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 18/26 other tools and resources (such as areas with high energy burdens, as identified by the LEAD tool).
Leveraging Additional Funds &Cost Matching
Can EECBG Program funds be used as a federal cost-match? — No, EECBG Program funds may not be used as a federal cost match. There is no cost- matching requirement to access the EECBG Program funds.
Are there any restrictions with regard how this funding leverages other federal funding (i.e., IRA Rebates)? —
EECBG funding maybe used for activities that leverage other federal awards, as long as funds are separately tracked and there is no duplication of incurred expenditures.
EECBG recipients should separately account for and report on the activities paid for by each federal grant to ensure no duplication or "double dipping." Application Timelines
When are applications due? —
The deadline for states and territories to apply was July 31, 2023.
Local governments can apply through April 30, 2024.
Tribes can apply through May 31, 2025.
DOE welcomes early submissions and will review applications on a rolling basis.
Eligible entities that intend to apply for a traditional grant must submit a Pre-Award Information Sheet to DOE as soon as possible. See link to EECBG Program Information Sheet: EECBG Program Pre-Award Information Sheet (energy.gov) You can submit by sending it to: [email protected].
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 19/26 Entities applying for a voucher may register directly on the EECBG Program application portal and do not need to submit a Pre-Award Information Sheet.
How long do I have to spend EECBG Program funds? —
Grants will consist of a 3-year Project and Budget Period for States, and a 2-year Project and Budget Period for Local Governments and Indian tribes.
Recipients may request a no-cost time extension (or a modification to shorten the period of performance) of their grant or voucher.
Can applications include a request for a 3-year budget period? Or must it be a 2-year budget and... —
Question continued: we request an extension at a later date? No-cost time extensions may not be submitted until after the assistance agreement is awarded. While the EECBG Program encourages applicants to design their programs to utilize funds within the two-year award period, adjustments to the initial award period of performance will be considered on a case by case basis (up to a three-year award period).
Is there a benefit to applying earlier rather than later in the application window?— We encourage applicants to take their time developing robust, thoughtful strategies that inform detailed applications. Because this is not a competitive grant, all eligible governments and Tribes are entitled to the full allocation indicated in the allocation tables available on the EECBG Program website. However, the sooner that you submit your application, the sooner you will have access to your funding.
States are required to provide subgrants to local governments within 180 days of DOE’s approval of their EECS... —
Question continued: Can they apply for an extension?
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 20/26 The 180-day period begins when DOE has approved a State’s energy efficiency and conservation strategy, i.e., the date on which the Contracting Officer signed the award.
If a State is unable to meet this deadline, the State must submit to the Project Officer for approval by DOE an action plan that identifies specific activities and responsible parties to allow for providing the sub-grants as expeditiously as possible.
DOE may approve the action plan and provide additional time for the State to provide the required subgrants. Additional time provided, if any, will be dependent on the circumstances of the State. In most instances DOE will seek to limit extensions to between 15 and 60 days. DOE will not be able to accommodate an extension of up to 1 year for making the state-sub awards.
What is the turnaround time on applications/when can I expect to receive my award?— To assist applicants with planning, DOE is providing estimated award processing timeframes for each financial instrument below. Note that these timeframes are estimates and are subject to change based on total volume of applications received, completeness of submitted applications, and award negotiation requirements.
Applications may be subject to additional review prior to award or release of funds, including financial, legal, programmatic, or NEPA review.
Award Instrument Vouchers Grants Following
Blueprints
Grants Not Following
Blueprints
Typical award
processing timeframe* 30-60 days Up to 60 days Minimum of 90 days Additional application
requirements or award
conditions
Comply with
Voucher Terms
and Conditions
May be subject to
additional review
(e.g., indirect cost rates,
sub-grants, accounting
system and financial
controls)
May be subject to
additional review and
award conditions (e.g.,
NEPA)**
Application method
Submit voucher
application by
April 30, 2024.
Submit grant application
in Period 1 or 2 (select one
or more blueprints)
Submit grant
application in Period 3
or 4.
Table notes:
*Award processing times shown are estimates, based on submission of a complete application that is responsive to all required application materials and system registration •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 21/26 requirements. Award processing times may vary depending on multiple factors, including the number of applications submitted, complexity of award applications, and additional review required to process applications (such as NEPA review and approval of proposed projects). The above timeframes do not include the time required for applicants to prepare and submit an application to DOE.
**Awards requiring NEPA review will require extended time to review applications, including completion of environmental assessment or an EIS, depending on the scope of the proposed activity. Awards may be partially or fully conditioned (funds restricted from expenditure) until completion of required NEPA reviews.
*** Additional information on the Voucher application process will be forthcoming.
Energy Efficiency andConservation Strategy (EECS)
The EECS process requires eligible entities to notify adjacent entities and the state about our plans. What does that mean? —
DOE does not have specific guidance on determination of the adjacent local governments to coordinate with or how to coordinate with them. Generally, for metropolitan areas this could include communities that are part of regional organization, such as a metropolitan planning organization (MPO) or council of governments (COG). Local governments should primarily focus coordination on other local governments with formula allocations, but should consider other municipalities that may receive EECBG sub-grants through the state agency receiving EECBG formula funds as well. DOE asks eligible entities to work to make sure that their proposed projects are not in conflict with the plans of the other jurisdictions.
By coordinate and share information with the State, DOE means notifying the state energy office their plans for use of funds and inquiring about State priorities in order to leverage and align activities where there is an opportunity to do so. For example, some states are considering setting up financing programs with their EECBG state funds (non-40% share), which local governments could participate in, or they may have TA available for certain activities, such as community solar. •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 22/26 See Section 6.3.C. of the Application Instructions for more information about what is required in an EECS.
We are applying as a team. Must each eligible entity submit an EECS?— Per statute, every single eligible entity is required to submit their own EECS to receive funding. This means that, eligible entities teaming up on a project with others must each submit their own EECS. DOE understands and expects that these documents will be similar to one another, as they will describe similar uses of EECBG Program funds.
Separate EECS templates for states, local governments and tribes are available on the EECBG Application Hub.
When is the Energy Efficiency and Conservation Strategy due? — If you are applying for a grant, your EECS is due with your application unless you are planning to use your grant funds to develop an EECS. If you are using your grand funds to develop an EECS, it is due within one year of application approval. If you are applying for a voucher, the EECS is due with your application. Voucher funds may not be used to develop an EECS.
Does the Energy Efficiency and Conservation Strategy need to approved by our city/county council? —
No, the EECS does not need to be approved by your city/county council unless this is required by your locality. Please follow existing rules and procedures of your locality when applying for federal grant funds.
Teaming
Can we pool our funds between eligible entities (e.g, tribes and native corporations, cities and counties) for the same project? —
Eligible tribes, corporations, and local governments are encouraged to team up to pool their funds and activities. A lead applicant may be designated, with approval of the •
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 23/26 other participating party (or parties) that will be responsible for administering the award, including reporting.
Does a single team need to submit one application per entity? Or one application for the full team? —
Each team is required to submit one application on behalf of the full team. Each team is required to name a lead applicant that submits the application and further reporting material to DOE.
How does reporting work on a team? Does each individual entity need to report directly to DOE? —
Teams are only required to submit one report to DOE. However, each eligible entity is required to track their own individual activities that are then included in this report. The lead applicant submits this report information to DOE.
Eligible Uses: Revolving LoanFunds (RLF)
Are RLFs only to establish the revolving loan program, or could they be used to add to an existing RLF? —
The funds may be contributed to existing revolving loan funds or to new ones, but EECBG funds will need to be tracked and reported on separately. Revolving loan funds may continue past the EECBG Program grant reporting period.
Will our RLF be able to extend beyond the two-year grant period and expand their grantmaking processes to advance other goals? —
Yes, the RLF will be able to extend beyond the two-year grant period. After that time, the RLF may be expanded to advance other goals (e.g., housing upgrades in new communities).
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 24/26 Eligible Uses: Energy EfficientEquipment & Installation Our community is interested in installing solar panels on the roofs of parking structures...— Question continued: (surface lot shade structures and/or the top floors of a garages.
Would the construction of the shade structure, itself, be an eligible use of funds? This would be ineligible. The funds must be deployed to the renewable energy infrastructure itself, not pre-installation or purchasing costs. However, modifications to existing buildings or structures necessary to support a solar project would be eligible.
Would EVs purchased using EECBG funds need to meet the same requirements established for EVs... —
Question continued: to qualify for tax rebates under the IRA (i.e., critical minerals, final assembly, price caps)?
No, these are not required for EECBG Program eligibility. However, purchases will be subject to NEPA, BABA, and Davis-Bacon requirements. See section D of the Administrative and Legal Requirements Document.
Will all-electric mowers and lawn equipment be an eligible project type for EECBG funds?— Yes, electrification of publicly owned and managed lawn equipment would be an eligible use of funds under Activity Area 14. See program guidance for more information.
We would like to purchase solarized street lights for a community that does not currently have street lights... —
Question continued: Would this be considered an eligible activity? No. New constructions that do not reduce existing emissions are not eligible uses of EECBG Program funds. Upgrading existing street lights, however, would be an eligible use of EECBG Program funds.
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 25/26 1000 Independence Ave. SW
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Eligible Uses: Hiring New Staff
Can we use EECBG funds to hire new staff, or is this subject to the administrative cost cap? —
The 10% limit applies to administrative costs only (excluding costs of reporting).
Additional personnel costs related to the project are allowable if they are direct costs (i.e., a program manager or staff to implement the approved activities) per Activity Area
6. See EECBG Program Guidance for more information.
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3/6/24, 5:59 PM Energy Efficiency and Conservation Block Grant (EECBG) Program Frequently Asked Questions – October 2023 | Department of E… https://www.energy.gov/scep/energy-efficiency-and-conservation-block-grant-eecbg-program-frequently-asked-questions 26/26 Web Policies • Privacy • No Fear Act • Whistleblower Protection • Notice of EEO Findings of Discrimination • Information Quality • Open Gov • Accessibility • Vulnerability Disclosure Program