Agenda packet — Visalia City Council, April 1, 2024

Visalia City Council
707 W. Acequia
Visalia, CA 93291
Visalia City Council
Visalia City Council
Meeting Agenda - Final
Brian Poochigian, Mayor
Brett Taylor, Vice Mayor
Steve Nelsen, Council Member
Emmanuel Hernandez Soto, Council Member
Liz Wynn, Council Member
Council Chambers7:00 PMMonday, April 1, 2024

ROLL CALL
CALL TO ORDER WORK SESSION - 4:00 PM (Unless otherwise noted)

PUBLIC COMMENTS
Citizens are now invited to comment on issues within the jurisdiction of the Visalia City Council and items listed on the Closed Session. The Council asks that you keep your comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome.

Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

WORK SESSION AND ACTION ITEMS (as described)

1. Special Presentation: Proclaiming April 17, 2024, as Arbor Day in the City of Visalia.
24-0120

2. Capital Improvement Program - Review select FY 2024/25 and 2025/26 Capital Improvement Program (CIP) Budgets and future capital plans.
23-0441
ADJOURN TO CLOSED SESSION - 6:00 PM (Or, immediately following Work Session)
CALL TO ORDER REGULAR SESSION - 7:00 PM

PLEDGE OF ALLEGIANCE

INVOCATION

ITEMS OF INTEREST

SPECIAL PRESENTATION / RECOGNITION

PUBLIC COMMENTS

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1 Visalia City Council Meeting Agenda - Final April 1, 2024 This is the time for people to comment on matters within the jurisdiction of the Visalia City Council. The Council asks that you keep your comments brief and positive. Creative criticism, presented with appropriate courtesy, is welcome.

This is the opportunity to address the Council on any matter of interest, whether on the agenda or not, other than the Consent Calendar.

People may comment one time during the evening for up to three minutes unless additional time is authorized by the Council. Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made by a City Council Member and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Authorization to read ordinances by title only. 24-0024

2. Authorization to approve the VUSD MOU Agreement - Authorize City Manager to approve the Memorandum of Understanding (MOU) Agreement between the City of Visalia and Visalia Unified School District (VUSD) for Visalia Police Department Youth Services Officers (YSOs) assigned as campus officers at VUSD middle school and high school campuses.
24-0052

3. Approve Parcel Map - Request authorization to record the final parcel map for Tentative Parcel Map No. 2023-03, located at 119 West Houston Avenue (APN: 094-055-003).
24-0105

4. Approve Parcel Map - Request authorization to record the final parcel map for Tentative Parcel Map No. 2023-05, located on the south side of West Glendale Avenue between North Dinuba Boulevard and future North Santa Fe Street (APN: 079-071-030). 24-0107

5. Acceptance of Senate Bill (SB) 1383 Local Assistance Grant - Confirm acceptance and appropriate $378,430 of grant funds from the Senate Bill (SB) 1383 Local Assistance Grant Program toward the purchase of one front load solid waste truck and recycling and food waste education.
24-0109

REGULAR ITEMS AND PUBLIC HEARINGS
Comments related to regular Items and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

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2 Visalia City Council Meeting Agenda - Final April 1, 2024

1. Review 2024 Annual Action Plan - Review and comment on the proposed use of U.S. Department of Housing and Urban
Development (HUD) Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) for the
Program Year (PY) 2024 Annual Action Plan, and the 2019 CDBG CARES Act (CDBG-CV) Annual Action Plan Amendment IV.
24-0066

CLOSED SESSION REPORT

1. For the purposes of reporting out, for the record, transactions that occurred as a result of Closed Session Real Property Negotiations:

ADJOURNMENT

UPCOMING CITY COUNCIL MEETINGS

1. Monday, April 15, 2024 at 707 W. Acequia @ 7:00 p.m.

Thursday, April 18, 2024 at 915 S. Mooney @ 6:00 p.m. (COV/VUSD/COS) Monday, May 06, 2024 at 707 W. Acequia @ 7:00 p.m.

If you require a reasonable accommodation to fully participate in the meeting, please contact Michelle Nicholson, to discuss your accessibility needs: 559-713-4512 or [email protected]
<mailto:[email protected]>
24-0069

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3 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0120 Agenda Date: 4/1/2024 Agenda #: 1.

Agenda Item Wording:

Special Presentation: Proclaiming April 17, 2024, as Arbor Day in the City of Visalia.

Visalia City Council Printed on 4/26/2024Page 1 of 1
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4 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 23-0441 Agenda Date: 4/1/2024 Agenda #: 2.

Agenda Item Wording:

Capital Improvement Program - Review select FY 2024/25 and 2025/26 Capital Improvement Program (CIP) Budgets and future capital plans.

Deadline for Action: 4/1/2024
Submitting Department: Finance and Technology Services
Contact Name and Phone Number:

Melody Murch, (559)713-4379, [email protected] <mailto:[email protected]> Renee Nagel, (559) 713-4375, [email protected] <mailto:[email protected]> Department Recommendation:

That the City Council receive this fourth presentation of the City’sdraft Capital Improvement Program (IP) budget and provide direction as appropriate. The Council is scheduled to act upon the CIP budget during the month of June in conjunction with the operating budget. No formal action is required or requested at this time.

Background Discussion:

The Review Process- This is Council’sfourth opportunity to review a portion of the City’sproposed Capital Plan. Portions of the proposed 2024/25 and 2025/26 capital budget are being brought to Council for review at each scheduled meeting between February 20, and April 15, 2024. This allows Council to conduct their review of the proposed CIP budget in manageable groupings.

The Capital Improvement Program presents the two fiscal years 2024/25 and 2025/26 for adoption and appropriation. Four additional years are shown for planning purposes only.

This allows Council to plan future projects and consider the near-term impacts of those decisions.

However, only the first two years are proposed for appropriation and deserve greater scrutiny.

Amounts included in the final four years will not be appropriated in the 2-year budget.

Staff has prepared a Power Point presentation to review the proposed Capital Programs of the various funds discussed below. CIP Project Managers will be available to address Council’s questions on proposed projects. To assist Council in reviewing the proposed CIP projects, staff recommends the following:
· Staff will present a summary of proposed project appropriations and provide Council with the opportunity to request further information on individual projects. · It is recommended that Council review and either tentatively approve or direct changes to the attached proposed Capital Improvement Program (CIP) budgets for the selected funds. · No formal action is required at this time. At Council’sdirection, staff will return with additional Visalia City Council Printed on 4/26/2024Page 1 of 8
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· No formal action is required at this time. At Council’sdirection, staff will return with additional information or changes to the CIP at a following meeting, until all projects have been reviewed, and Council is satisfied with the proposed capital budget for all funds. · A final Capital Improvement Program document will be prepared, after the review process is completed, and included for adoption with the City’s Operating Budget in June 2024.

The CIP includes all projects and equipment purchases costing $10,000 or more. When possible, capital projects are separated from the operating budget, using separate capital funds. This allows a clear view of capital activities and prevents operating budgets from being artificially inflated by those same capital activities.

Funds for Review- The five funds to be reviewed today are all internal service funds. · Internal Service Funds provide a service to various City operations on a cost reimbursement basis. All costs of this type of fund are passed through to the operations benefiting from these services.

The Funds to be discussed in today’smeeting include those listed in Table 1: Capital Budget Funds for Review April 1, 2024, below.

Table 1: Capital Budget Funds for Review April 1, 2024
Fund Name Fund #
Proposed
2024-25
Proposed
2025-26
Fleet Maintenance 501 17,900 13,100
Vehicle Replacement 502 706,500 1,737,600 Measure T Police Vehicle Replacement 503 - 184,800 Measure T Fire Vehicle Replacement 504 - - Measure N Vehicle Replacement 505 - - $ 724,400 $ 1,935,500 Total Projects Fleet Maintenance, Fund 501 (CIP detail attached): City Departments reimburse this internal service fund for the operation and repair costs associated with the organization's vehicles and equipment. As an internal service fund, the cost of any capital projects approved in Fleet Maintenance will be passed through to the City operations which benefit from Fleet services. For this reason, the capital projects in this fund are limited to the purchase of tools and equipment used for the repair and maintenance of the city fleet. These items are closely related to the operational expenses of this fund but are included in capital because their cost is over $10,000. This fund has two projects proposed for appropriations in the 2-year portion of the budget for the purchase of repair and maintenance equipment. For a detailed description of these projects, please see the Capital Visalia City Council Printed on 4/26/2024Page 2 of 8
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and maintenance equipment. For a detailed description of these projects, please see the Capital Summary in Attachment A.

Vehicle Policy - Vehicle Replacement Funds 502-505
The City maintains an administrative policy to establish rules and procedures for the purchase and use of City, rental, and personal vehicles by employees. This Vehicle Policy is included in this item as Attachment B. As set forth in this policy, all vehicles and equipment included in the vehicle replacement budgets for review today have been scheduled based upon their projected useful lives based upon the combination of age and mileage. Replacements are projected in the capital budget to ensure each fund is maintaining adequate resources to provide for a dependable and well-functioning fleet.

Once included in the budget, each vehicle or piece of equipment must be fully evaluated by Fleet, based upon the vehicle’scondition, performance, and maintenance history prior to final approval for replacement. When an evaluation does not justify replacement and the vehicle or equipment is found to be capable of continuing the current assignment, the purchase of a replacement will be delayed. Also, before any vehicle is replaced, staff will evaluate the vehicle assignment to determine if the purchase of an alternative fuel vehicle is appropriate. When possible, vehicles will be downsized if they are found to exceed the needs of the assignment being evaluated.

Emergency response vehicles must meet a higher standard, and those found to have additional life left at the end of their public safety assignment may be repurposed to a lower demand (non- emergency response) assignment.

Any recommended exception to this procedure is noted in the discussion below.

Appropriation Budget Years (2024-2026): Capital requests in the 2-year budget, for vehicle replacement, have received additional scrutiny compared to those in the planning years to protect the resources of these funds. For this reason, vehicles and equipment with appropriations requested in the 2-year portion of the budget show actual vehicle mileage in the CIP detail in Attachment A. For consistency in the capital budget projections, vehicle mileage is provided by Fleet at the beginning of each 2-year budget process, and all mileage shown in Attachment A is as of September 2023.

Planning Years (2026-2030): Vehicles and equipment included in the planning portion of the capital plan (years 3-6) are based solely upon age and mileage projections which will be reviewed as part of the next budget process in another 2 years and actual vehicle mileage is not provided in the document for these vehicles.

The vehicle replacement funds included in today’sdiscussion are for replacement of the General Fund and Sales Tax Measure fleet of vehicles and equipment. Vehicles and equipment owned by other funds have been included in the capital budgets of those funds for purchase and replacement.

Vehicle and Equipment Replacement, Fund 502 (CIP detail attached): This internal service fund Visalia City Council Printed on 4/26/2024Page 3 of 8
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Vehicle and Equipment Replacement, Fund 502 (CIP detail attached): This internal service fund is supported by General Fund Departments which pay for replacement of the current operational fleet with an annual use charge based upon depreciation. This fund is responsible for the replacement of General Fund vehicles and equipment and only vehicles and equipment owned by the General Fund can be replaced by this fund. The resources of this fund are for replacement of current vehicles and equipment and may not be used to purchase new additions to the fleet. New General Fund vehicles and equipment must be purchased in the General Fund capital budget. There are 84 vehicle and equipment purchases projected for this fund in the 6-year capital plan, with 29 replacements proposed for the 2-year portion of the budget. A summary of the vehicles and equipment included in these requests is below.

Administration (1):
o 1 hybrid sedan for the Natural Resource Conservation Division (NRCD)* Fire (1):
o 1 Purchase of equipment for the Fire Ladder Truck purchased in 2023/23 and expected to be delivered in 2024-25.

Community Services (4):
o 1 Backhoe for Park Maintenance
o 1 Heavy Duty Pickup for Building Maintenance
o 1 Stump Grinder for Park Maintenance
o 1 Trencher for Park Maintenance
Police Vehicles (17):
o 2 Unmarked Sedans for Police Investigations
o 5 Fully marked Police Patrol vehicles
o 2 Fully Marked Police K-9 Vehicles
o 2 Unmarked Hybrid Sedans for Police Detectives
o 3 Motorcycles for Police Traffic Division
o 1 Pickup for Police Investigations
o 1 Pickup for Police Community Service Officers (CSO’s) Visalia City Council Printed on 4/26/2024Page 4 of 8
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o 1 SUV for Police Chief
Street Maintenance (6):
o 2 1-ton Dump bed Trucks for Streets*
o 1 Heavy Duty 2-ton Stencil Truck for Streets*
o 1 Heavy Duty 1 ¾-ton Service Truck for Streets*
o 2 Heavy Duty 12.5-ton Dump Trucks for Streets*
Except for the vehicles discussed below, all vehicles included in the capital plan for this fund are projected to meet the age and mileage requirement of the Vehicle Policy at the time of their replacement.
*Exceptions: The vehicles listed here are being recommended for replacement prior to reaching their full mileage. The reasons for these recommendations are discussed below. · NRCD Sedan: This vehicle was destroyed by arson.
· (2) 1-ton Dump Bed Trucks for Streets: These two trucks are not projected to reach the required 125,000 miles of life prior to their replacement. However, they are 19 and 20 years old, and their heavy use by the Streets department is not reflected by their mileage. The Fleet department is recommending their replacement based upon the overall vehicle condition. · Heavy Duty Streets Equipment: The remaining 4 pieces of Heavy-Duty Streets equipment all exceed 1-ton and do not have mileage requirements for replacement, so they are not “technically”exceptions. However, it is important to note that while their mileage is low, they are all 15-17 years old, and have been used in demanding assignments, servicing the City’s streets. Vehicles in this “Special”class, are evaluated for replacement on an individual basis beginning at 15 years of age, and these 4 vehicles are recommended for replacement by Fleet based upon both their overall condition, and compliance with California Air Resources Board (CARB) regulations.

For a detailed description of all vehicles planned for replacement by this fund, please see the Capital Summary in Attachment A.

Police Vehicle Replacement Measure T Fund, 503 (CIP detail attached): This internal service fund is supported by Measure T which pays for replacement of the current Measure T operational fleet with an annual use charge. This fund is maintained to ensure no Measure T funding is used to supplement General Fund police vehicles. This fund currently owns 23 marked police vehicles.

There are 6 vehicles proposed for replacement in the 6-year plan, and 2 vehicles planned for replacement in the 2-year portion of the budget. All vehicles included in the capital plan for this fund are projected to be at the end of their useful life at the time of replacement. For a detailed description of all vehicles planned for replacement by this fund, please see the Capital Summary in Attachment Visalia City Council Printed on 4/26/2024Page 5 of 8
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of all vehicles planned for replacement by this fund, please see the Capital Summary in Attachment A.

Fire Vehicle Replacement Measure T Fund, 504 (CIP detail attached): This internal service fund is supported by Measure T which pays for replacement of the current Measure T operational fleet with an annual use charge. This fund is maintained to ensure no Measure T funding is used to supplement General Fund fire vehicles. This fund currently owns 2 fire engines. The replacement for one Measure T engine was ordered in 2023/24 and is expected to be delivered in 2026/27 which falls into the planning years of the budget. There is one project in the planning years to equip this engine in the year it is expected to be delivered. For a detailed description of this project, please see the Capital Summary in Attachment A.

Vehicle Replacement Measure N Fund, 505 (CIP detail attached): This internal service fund is supported by Measure N which pays for replacement of the current Measure N operational fleet with an annual use charge. This fund is maintained to ensure no Measure N funding is used to supplement General Fund vehicles. This fund currently owns 32 vehicles including:
· 23 Police Patrol vehicles
· 2 Marked CSO Trucks
· 1 Fire Truck
· 1 Fire Air and Lighting Truck
· 2 Fire Emergency Medical Service (EMS)/ Squad vehicles · 2 Parks 1/2 -ton Pickups
· 1 Parks ¾-ton Pickup
This fund has 10 vehicles projected for replacement in the 6-year capital plan, but none are in the 2- year budget. For a detailed description of all vehicles planned for replacement by this fund, please see the Capital Summary in Attachment A.

Fiscal Impact:

The City’s Capital Improvement Plan details a six-year plan for the expenditure of funds and the completion of projects (see Attachment A). Information for the years 2026/27 through 2029/30 is provided for information and planning purposes and will be revised, updated, and adopted in 2-year increments.

The attached spreadsheets summarize each fund and provide a detailed list of the proposed project.

The fund title and number are followed by a brief explanation of the revenue source and general purpose of the fund. Each fund summary shows projections of the beginning cash, operating revenue (or capital contribution from operating revenue), operating expenditures, proposed CIP expenditures, and the projected ending cash balance for each of the six years.

Prior Council Action:

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The following is a list of Capital Funds reviewed at prior Council Sessions:

FUND Key DESCRIPTION FUND Key DESCRIPTION
103 2330 Corporation Yard Impact Fee 111 2370 Gas Tax
231 2490 Wastewater Trunkline 113 2390 SB1-RMRA
401 4010 Building Safety 131 2410 Measure R Local
406 4060 Animal Services 133 2430 Measure R Regional
411 4040 Airport 241 2520 Transportation Impact Fees
431 4330 Wastewater 271 2710 Special Service District NE 441 4410 Solid Waste 273 2730 Landscape & Lighting
452 4520 Transit Capital 281 2810 State Transportation
132 2420 Measure R Bike/Trail
211 2440 Recreation Facilites
221 2450 Storm Sewer
222 2460 Storm Sewer Deficiency
224 2480 Ground Water Recharge
251 2530 Waterway Maintenance
261 2540 Waterway Construction
481 4880 Storm Sewer Maintenance
Table 2: Capital Funds Reviewed at Prior Council Sessions 3/18/242/20/24
3/4/24
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Other:

Table 3 is a summary of the remaining capital funds to be reviewed by Council on the dates indicated. The group of funds to be reviewed on April 15, 2024, has been changed to remove the Police Unclaimed Funds (012) Fund and to add the Baseball (157) Fund based upon capital project requests received.

FUND Key DESCRIPTION FUND Key DESCRIPTION
001 1010 General Fund 311 6110 CDBG
106 2360 Fire Impact Fee
157 1570 Baseball
413 4130 Convention Center 141 1410 Measure N
511 5110 Information Services
621 6210 Narcotics Forfeiture
* These funds will be reviewed seperately from the Capital Budget process according to the requirements of the individual funding, but will be included in the final budget document for informational purposes.

Table 3: Capital Funds to be reviewed by Council in future Council Sessions 04/15/24*
05/06/2024*
4/15/24
End
Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

No motion is required or requested at this time.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:

Attachment A: Summary of Proposed Capital Projects by Fund Attachment B: City of Visalia Vehicle Policy
There are no mappable projects in this group of funds, and no maps have been attached to this item.

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AƩachment A: Summary of Proposed Capital Projects by Fund AƩachment A: Summary of Proposed Capital Projects by Fund 4-1-24

The following pages contain a detailed lisƟng of the capital project requests for review by the fund including a summary of cash ﬂow for each.

Fund Name Fund #Proposed2024-25Proposed2025-26Fleet Maintenance 501 17,900 13,100 Vehicle Replacement 502 706,500 1,737,600 Measure T Police Vehicle Replacement 503 - 184,800 Measure T Fire Vehicle Replacement 504 - - Measure N Vehicle Replacement 505 - - $ 724,400 $ 1,935,500 Total Projects 13

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AƩachment A: Summary of Proposed Capital Projects by Fund

2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Beginning Cash Balance0 0 0 0 0 0Contribution from Operating for Capital17,900 13,100Capital Improvements(17,900) (13,100)0 0 0 0Total Resources Available for Future Projects 0 0 0 0 0 0# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-301 AC Recovery Machines (2): The Fleet shop will utilize this piece of equipment to service and maintain all new vehicles using the new refrigerant (1234YF), in which the industry is moving towards. Being able to service and maintain these systems will keep our shop competitve and continue to be a full service and repair facility, as well as staying up to date with the ever changing technogoly in the automotive trade. Fleet Supervisor PW0043 - - N/A 17,900 2 Replace (4) Portable Fleet Welders: The current fleet welding machines are older, outdated models. The newer welding machines will be modernized and compact in size with more versitile capabilties. These welders are used in the day to day fleet operations. Equipment condition will be evealuated prior to replacement, and may be delayed, if appropriate.Fleet Supervisor PW0042 - - N//A 13,100 17,900 13,100 0 0 0 0 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased.- - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description.$ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description$$ Annual Maintenance costs is $5,000 to $25,000 Fleet Maintenance - 501 (5010)2024/25 - 2029/30 Capital Improvement ProgramFund Description: This fund is made available from City Departments, on a cost reimbursement basis, for internal services provided for the operation and maintenance of City owned vehicles.Cash Balance SummaryAdditional Information:
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AƩachment A: Summary of Proposed Capital Projects by Fund

2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Beginning Cash Balance5,250,100 5,473,100 4,683,600 2,094,400 1,167,800 1,053,900Depreciation Set Aside for Capital952,900 972,000 991,400 1,011,200 1,031,400 1,052,000Operating Expenditures(23,400) (23,900) (24,400) (24,900) (25,400) (25,900)Capital Improvements(706,500) (1,737,600) (3,556,200) (1,912,900) (1,119,900) (1,094,780)Total Resources Available for Future Projects 5,473,100 4,683,600 2,094,400 1,167,800 1,053,900 985,220# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Vehicles and Equipment for Administration:1 Replace NRCD Hybrid Sedan with similarBudget Year / Unit/ Year / Age / Miles2024-25 / 102002 / 2017 / 5 / 78,210 (destroyed by arson)($18,400 Accumulated depreciation in 502)TBDAD0029- - N/A 34,700 2 Replace Safety Hybrid Sedan with similarBudget Year / Unit/ Year / Age 2029-30 / 211116 / 2009 / 14 TBDAD0028- - N/A44,200 Vehicles and Equipment for Code Enforcement and Engineering Services:3 Replace Code Enforcement 4-Door Sedan with similarBudget Year / Unit/ Year / Age2026-27 / 172225 / 2006 / 17 2026-27 / 172226 / 2006 / 17 T. Robertshaw PN0007 - - N/A 64,800 4 Replace Traffic Maintenance Bucket Truck with similarBudget Year / Unit / Year / Age 2027-28 / 416915 / 2009 / 14 Jason HuckleberryEB0050- - N/A 191,900 5 Replace Engineering Services Heavy Duty Pickup with similarBudget Year / Unit / Year / Age 2029-30 / 413902 / 2014 / 9 Frank Senteno EB0049 - - N/A78,400 Vehicle Replacement - 502 (5020)2024/25 - 2029/30 Capital Improvement ProgramFund Description: The vehicle Replacement Fund is an internal Service Fund used to set aside depreciation for the replacement of General Fund vehicles and equipment at the end of the useful life. All vehicle and equipment replacement must comply with the rules and procedures in the City Vehicle Policy.Cash Balance SummaryAdditional Information: This fund does not receive amounts adjusted for increased replacement costs of vehicles and equipment. As a result, it requires periodic cash infusions.All vehicles proposed to be replaced will be evaluated by the Fleet Maintenane division and approved by the City Manager prior to the purchase of a new vehicle. If a vehicle should be replaced, the replacement will be evaluated for an alternative fuel vehicle in accordance with City Vehicle Policy. Fleet will make recommendations for reassignment of the replaced vehicle to a lower demand assignment. 15

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AƩachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Vehicles and Equipment for the Fire Department:6 Equipment for Replaced Truck 51 (222436-VH0269): Truck was ordered in 2022 and delivery is expected during FY 2024-25. Additional funding is required to equip the engine for service upon delivery so the new truck can be placed in service as efficiently as possible. Total amount of $180k for equipment includes $71k prior year funding. GRISWOLD VH0269 - - N/A 108,900 7 Replace VFD Battalion Command Large SUV with similarBudget Year / Unit / Year / Age 2026-27 / 222126 / 2009 / 14 2026-27 / 222127 / 2009 / 14 WRISTEN FD0018 - - N/A 200,400 8 Replace Fire Chief Command Large SUV with similarBudget Year / Unit/ Year / Age 2026-27 / 222129 / 2009 / 14 WRISTEN FD0017 - - N/A 100,200 9 Equipment for Replaced Truck #222434 (VH0269): Truck was ordered in 2023 and delivery is expected during FY 2026-27. Additional funding is required to equip the engine for service upon delivery so the new truck can be placed in service as efficiently as possible. Total amount of $125k for equipment includes $34k prior year funding.Darrin Hughes VH0270 - - N/A 91,500 10 Replace Fire Battalion 3/4 ton Pickup with similarBudget Year / Unit/ Year / Age 2028-29 / 222132 / 2012 / 11 WRISTEN FD0019 - - N/A 102,100 Vehicles and Equipment for Community Services:11 Replace Parks 2003 Backhoe Badger. Equipment has reached an excessive age and is at the end of its useful life.Budget Year / Unit/ Year / Age / Miles2024-25/ 312748 / 2003/ 20 / N/A Daryl Tillman CS0060 - - N/A 40,000 12 Replace Building Maintenance Heavy Duty Pickup with similarBudget Year / Unit/ Year / Age / Miles2025-26 / 313260 / 2004 / 19 / 114,0422026-27 / 313261 / 2004 / 19 Joe Cote CS0045 - - N/A 74,000 77,700 13 Replace Parks 1999 Vermeer Stump Grinder. Equipment has reached an excessive age and is at the end of its useful life.Budget Year / Unit/ Year / Age / Miles2025-26/ 312766 / 2000/ 23 / N/A Daryl Tillman CS0063 - - N/A 22,000 Vehicle Replacement - 502 (5020)2024/25 - 2029/30 Capital Improvement Program 16

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AƩachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Vehicles and Equipment for Community Services: (Continued)14 Replace Parks 1999 Vermeer Trencher. Equipment has reached an excessive age and is at the end of its useful life.Budget Year / Unit/ Year / Age / Miles2025-26 / 312764 / 1999 / 24 / N/A Daryl Tillman CS0062 - - N/A 15,000 15 Replace Parks Maintenance Heavy Duty Pickup with similarBudget Year / Unit/ Year / Age2027-28 / 312942 / 1994 / 29Alvin Dias CS0074- - N/A 81,600 16 Replace Building Maintenance 4-Door Sedan with similarBudget Year / Unit/ Year / Age 2027-28 / 172227 / 2006 / 17 Alvin Dias CS0075- - N/A 34,000 17 Replace Buildings Chevy S-10 with 1/2 ton pickup with service bedBudget Year / Unit/ Year / Age 2024-25 / 313259 / 1997 / 26 Joe Cote CS0061 - - N/A84,200 Vehicles and Equipment for the Police Department:18 Replace (4) Police Investigations 4-Door Sedan with similarBudget Year / Unit/ Year / Age / Miles2024-25 / 215236 / 2011 / 12 / 109,6792025-26 / 215943 / 2015 / 8 / 134,9152027-28 / 215932 / 2013 / 10 2027-28 / 215945 / 2015 / 8 2028-29 / 215931 / 2013/ /10 2028-29 / 215939 / 2015 / 8 2029-30 / 215940 / 2016 / 7 Dex Valencia PD0020 - - N/A 70,400 73,900 162,000 169,000 88,000 19 Replace (5) Police Patrol vehicles with similarBudget Year / Unit / Year / Age / Miles2025-26 / 212542 / 2012 / 11 / 98,7222025-26 / 212557 / 2013 / 10 / 98,1112025-26 / 212575 / 2014 / 9 / 95,8642025-26 / 212581 / 2014 / 9 / 102,1122025-26 / 212582 / 2015 / 8 / 89,815 Dex Valencia PD0021 - - N/A 462,000 Vehicle Replacement - 502 (5020)2024/25 - 2029/30 Capital Improvement Program 17

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AƩachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Vehicles and Equipment for the Police Department: (Continued)20 Replace (5) Police Department K-9 Sedan with similarBudget Year / Unit / Year / Age / Miles2025-26 / 212586 / 2015 / 8 / 59,2002025-26 / 212597 / 2017 / 6 / 98,2052026-27 / 212590 / 2015 / 8 2027-28 / 212595 / 2017 / 6 2027-28 / 212640 / 2019 / 4 Dex Valencia PD0023 - - N/A 197,800 103,800 218,000 21 Replace (3) Police Detectives Unmarked Hybrid Sedan with similar fully equipped vehiclesBudget Year / Unit/ Year / Age / Miles2025-26 / 101104 / 2012 / 11 / 99,9952025-26 / 215238 / 2012 / 11 / 101,9522029-30 / 211117 / 2012 / 11 Dex Valencia PD0025 - - N/A 140,800 84,480 22 Replace (3) Police Traffic Motorcycles with similarBudget Year / Unit / Year / Age / Miles2025-26 / 213342 / 2015 / 8 / 48,5812025-26 / 213343 / 2015 / 8 / 44,7902025-26 / 213344 / 2015 / 8 / 45,466 Dex Valencia PD0022 - - N/A 110,300 23 Replace (1) Police Investigations Pickup with similarBudget Year / Unit / Year / Age / Miles2025-26 / 215937 / 2008 / 9 / 104,414 Dex ValenciaPD0019- - N/A 79,700 24 Replace (2) Police Community Service Officer (CSO) Pickup with similarBudget Year / Unit / Year / Age / Miles2025-26 / 215239 / 2012 / 11 / 107,6202027-28 / 215237 / 2011 / 12 Dex Valencia PD0024 - - N/A 79,100 87,000 25 Replace Police Chief and Police Activities League (PAL) fully equipped unmarked SUV with similarBudget Year / Unit / Year / Age / Miles2025-26 / 215240 / 2014 / 9 / 107,046 (Chief's)2026-27 / 215222 / 2007 / 16 (PAL)Dex Valencia PD0026 - - N/A 79,700 83,700 26 Replace Mobile EOC - 2001 Ford WinnebagoBudget Year / Unit / Year / Age 2026-27 / 211911 / 2001 / 23 Dex ValenciaPD0018$$$ N/A 1,784,000 Vehicle Replacement - 502 (5020)2024/25 - 2029/30 Capital Improvement Program 18

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AƩachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Vehicles and Equipment for the Police Department: (Continued)27 Replace (2) Police Patrol vehicles with similarBudget Year / Unit / Year / Age 2026-27 / 212556 / 2013 / 10 2026-27 / 212589 / 2015 / 8 Dex ValenciaPD0027- - N/A 194,000 28 Replace (1) Police Traffic 1-Ton Pickup with similarBudget Year / Unit / Year / Age 2026-27 / 215913 / 2003 / 20 Dex ValenciaPD0028- - N/A 142,600 29 Replace Police Investigations small SUV/Van with fully equipped similarBudget Year / Unit/ Year / Age 2026-27 / 215933 / 2013 / 10 2028-29 / 215241 / 2015 / 8 2028-29 / 215242 / 2017 / 6 2029-30 / 215935 / 2014 / 9 Dex ValenciaPD0029- - N/A 73,900 162,600 85,000 30 Replace (7) Police Patrol vehicles with similarBudget Year / Unit / Year / Age 2027-28 / 212538 / 2012 / 11 2027-28 / 212568 / 2014 / 92027-28 / 212583 / 2015 / 8 2027-28 / 212594 / 2017 / 6 2027-28 / 212596 / 2017 / 6 2027-28 / 212601 / 2017 / 6 2027-28 / 212602 / 2017 / 6 Dex ValenciaPD0030- - N/A 713,300 31 Replace (2) Police Patrol vehicles with similarBudget Year / Unit / Year / Age 2028-29 / 212549 / 2013 / 10 2028-29 / 212599 / 2017 / 6 2028-29 / 212600 / 2017 / 6 Dex ValenciaPD0031- - N/A 321,000 32 Bearcat Armored Vehicle - The current vehicle was purchased in 2008 utilizing a combination of State Homeland Security Grants & Asset Forfeiture funds. The vehicle is approaching 20 years old exceeding its estimated life but showing signs of wear.Budget Year / Unit / Year / Age 2027-28 / 215929 / 2010 / 13 Dex Valencia PD0015 - - N/A304,100 2024/25 - 2029/30 Capital Improvement ProgramVehicle Replacement - 502 (5020) 19

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AƩachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Vehicles and Equipment for the Police Department: (Continued)33 Replace (3) Police Traffic Motorcycles with similarBudget Year / Unit / Year / Age2029-30 / 213338 / 2015 / 8 2029-30 / 213340 / 2015 / 8 2029-30 / 213345 / 2017 / 6 Dex ValenciaPD0032- - N/A126,000 34 Replace Police Patrol vehicle with similarBudget Year / Unit / Year / Age 2029-30 / 212613 / 2019 / 4 Dex ValenciaPD0033- - N/A112,400 35 Replace (1) Police Traffic 4-Door Sedan with similarBudget Year / Unit/ Year / Age 2029-30 / 213335 / 2015 / 8 Dex ValenciaPD0034- - N/A88,000 Vehicles and Equipment for Street Maintenance:36 Replace (2) Streets Division F-350 1-ton dump bed trucks with similar (includes drop sides, tool boxes below, 10 gallon tac pot with built in compressor and 50' hose dispensing reel).Budget Year / Unit / Year / Age / Current Miles2024-25 / 314955 / 2003 / 20 years / 85,5682024-25 / 314956 / 2004 / 19 years / 78,642Streets/Traffic Mgr VH0212 - - N/A 189,000 37 Replace Stencil Truck: Replace 2008 Ford F550 Super Duty Stencil Truck to comply with California Air Resources BoardBudget Year / Unit / Year / Age / Miles2024-25 / 416914 / 16 / 67,510Streets/Traffic Mgr PW0006 - - N/A 163,500 38 Replace 2-ton Service Truck: Replace Kenworth T270 2-ton service truck with 1-3/4 ton pickup w/utility body. This truck is oversized for the needs of the division and is also out of compliance with the California Air Resources Board (CARB) regulations.Budget Year / Unit / Year / Age / Miles2024-25 / 314934 / 2009 / 15 / 37,364Streets/Traffic Mgr PW0011 - - N/A 100,000 39 Replace (2) 10-Wheel 14-ton Dump Trucks with 10-wheel 12.5-ton Dump Trucks to comply with California Air Resources Board (CARB) regulationsBudget Year / Unit / Year / Age / Miles2025-26 / 314931 / 2008 / 17 / 60,5952025-26 / 314932 / 2008 / 17 / 53,293Streets/Traffic Mgr PW0010 - - N/A 403,300 Vehicle Replacement - 502 (5020)2024/25 - 2029/30 Capital Improvement Program 20

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AƩachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Vehicles and Equipment for Street Maintenance: (Continued)40 Replace Dump Truck: Replace Street Division Sterling 10 yard Dump Truck to comply with California Air Resources Board (CARB) regulations.Budget Year / Unit / Year / Age 2024-25 / 314929 / 2008 / 16 Streets/Traffic Mgr PW0004 - - N/A 305,200 41 Replace Water Truck: Replace Street Division 2,500 gallon Water Truck with similar to comply with California Air Resources Board (CARB) regulationsBudget Year / Unit / Year / Age2025-26 / 314933 / 2008 / 17 Streets/Traffic Mgr PW0005 - - N/A 234,400 42 Replace Sign Truck: Replace 2009 Ford F550 Super Duty Sign Truck to comply with California Air Resources BoardBudget Year / Unit / Year / Age2026-27 / 416916 / 2009 / 17Streets/Traffic Mgr PW0007 - - N/A 100,000 43 Replace Backhoe: Replace 2012 John Deere 310SK Backhoe. This unit is 11 years old and the Air Board requires replacement.Budget Year / Unit / Year / Age2027-28 / 314802 / 2012 / 15Streets/Traffic Mgr PW0012 - - N/A 250,700 44 Replace Skip Loader: Replace 2012 John Deere 210SK Skip Loader. This unit is 11 years old and the Air Board requires replacement.Budget Year / Unit / Year / Age2027-28 / 314804 / 2012 / 15Streets/Traffic Mgr PW0013 - - N/A 174,400 45 Replace Loader: Replace 2013 John Deere Loader. This unit is 10 years old and the Air Board requires replacement.Budget Year / Unit / Year / Age / Hours2028-29 / 314848 / 2013 / 15 Streets/Traffic Mgr PW0014 - - N/A 365,200 706,500 1,737,600 3,556,200 1,912,900 1,119,900 1,094,780 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased.- - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description.$ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description$$ Annual Maintenance costs is $5,000 to $25,000 Vehicle Replacement - 502 (5020)2024/25 - 2029/30 Capital Improvement Program 21

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AƩachment A: Summary of Proposed Capital Projects by Fund

2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Beginning Cash Balance574,000 684,600 610,300 723,000 736,000 639,200Depreciation Set Aside for Capital114,700 114,700 117,000 119,300 121,700 124,100Operating Expenditures(4,100) (4,200) (4,300) (4,400) (4,500) (4,600)Capital Improvements0(184,800)0(101,900) (214,000) (112,400)Total Resources Available for Future Projects 684,600 610,300 723,000 736,000 639,200 646,300# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-301 Replace (1) Police Patrol vehicles with similarBudget Year / Unit / Year / Age / Miles2025-26 / 212559 / 2014 / 9 / 95,7592025-26 / 212578 / 2014 / 9 / 98,908 Liz YbarraPD0035- - N/A 184,800 2 Replace (1) Police Patrol vehicles with similarBudget Year / Unit / Year / Age / Miles2027-28 / 212560 / 2014 / 9 / 79,9432028-29 / 212592 / 2017 / 6 / 65,7452028-29 / 212593 / 2017 / 6 / 64,8662029-30 / 212585 / 2015 / 8 / 66,693 Liz YbarraPD0036- - N/A 101,900 214,000 112,400 0 184,800 0 101,900 214,000 112,400 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased.- - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description.$ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description$$ Annual Maintenance costs is $5,000 to $25,000 Measure T Police Vehicle Replacement - 503 (5030)2024/25 - 2029/30 Capital Improvement ProgramFund Description: This fund is supported by Measure T and used to set aside depreciation for the replacement of the Measure T - Police operational fleet as each vehicle reaches its full useful life. All vehicle and equipment replacement must comply with the rules and procedures in the City Vehicle Policy.Cash Balance SummaryAdditional Information: This fund does not receive amounts adjusted for increased replacement costs of vehicles and equipment. As a result, it requires periodic cash infusions.All vehicles proposed to be replaced will be evaluated by the Fleet Maintenane division and approved by the City Manager prior to the purchase of a new vehicle. If a vehicle should be replaced, the replacement will be evaluated for an alternative fuel vehicle in accordance with City Vehicle Policy. Fleet will make recommendations for reassignment of the replaced vehicle to a lower demand assignment. 22

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AƩachment A: Summary of Proposed Capital Projects by Fund

2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Beginning Cash Balance331,300 363,800 396,300 337,300 369,800 402,300Depreciation Set Aside for Capital32,500 32,500 32,500 32,500 32,500 32,500Operating Expenditures0 0 0 0 0 0Capital Improvements0 0(91,500)0 0 0Total Resources Available for Future Projects 363,800 396,300 337,300 369,800 402,300 434,800# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-301 Equipment for Replaced Truck #222435: Truck was ordered in 2023 and delivery is expected during FY 2026-27. Additional funding is required to equip the engine for service upon delivery so the new truck can be placed in service as efficiently as possible. Total amount of $125k for equipment includes $34k prior year funding. Darrin Hughes VH0276 - - N/A 91,500 0 0 91,500 0 0 0 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased.- - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description.$ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description$$ Annual Maintenance costs is $5,000 to $25,000 Measure T Fire Vehicle Replacement - 504 (5040)2024/25 - 2029/30 Capital Improvement ProgramFund Description: This fund is supported by Measure T on a cost reimbursement basis and used for the replacement of the Measure T - Fire operational fleet as each vehicle reaches its full useful life. All vehicle and equipment replacement must comply with the rules and procedures in the City Vehicle Policy.Cash Balance SummaryAdditional Information: This fund does not receive amounts adjusted for increased replacement costs of vehicles and equipment. As a result, it requires periodic cash infusions.All vehicles proposed to be replaced will be evaluated by the Fleet Maintenane division and approved by the City Manager prior to the purchase of a new vehicle. If a vehicle should be replaced, the replacement will be evaluated for an alternative fuel vehicle in accordance with City Vehicle Policy. Fleet will make recommendations for reassignment of the replaced vehicle to a lower demand assignment. 23

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AƩachment A: Summary of Proposed Capital Projects by Fund

2024-25 2025-26 2026-27 2027-28 2028-29 2029-30Beginning Cash Balance1,312,900 1,571,700 1,830,400 2,089,000 2,347,500 2,284,900Depreciation Set Aside for Capital263,700 263,700 263,700 263,700 263,700 263,700Operating Expenses(4,900) (5,000) (5,100) (5,200) (5,300) (5,400)Capital Improvements0 0 0 0(321,000) (781,600)Total Resources Available for Future Projects 1,571,700 1,830,400 2,089,000 2,347,500 2,284,900 1,761,600# Project Description (100 word limit)Project ManagerProject #(or "new")Budget ImpactMap Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-301 Replace (3) Police Patrol vehicles with similarBudget Year / Unit / Year / Age / Miles2028-29 / 212604 / 2018 / 5 / 62,7292028-29 / 212605 / 2018 / 5 / 85,6462028-29 / 212607 / 2018 / 5 / 62,507 Liz YbarraPD0037- - N/A 321,000 2 Replace (6) Police Patrol vehicles with similarBudget Year / Unit / Year / Age / Miles2029-30 / 212606 / 2018 / 5 / 37,7702029-30 / 212608 / 2019 / 6 / 61,9032029-30 / 212609 / 2019 / 6 / 52,0002029-30 / 212611 / 2019 / 6 / 62,2462029-30 / 212612 / 2019 / 6 / 44,3162029-30 / 212614 / 2019 / 6 / 40,162 Liz YbarraPD0038- - N/A674,400 3 Replace Police Heavy Duty Pickup with similarBudget Year / Unit / Year / Age / Miles2029-30 / 215244 / 2018 / 5 / 72,972 Liz YbarraPD0039- - N/A107,200 0 0 0 0 321,000 781,600 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased.- - No Annual Maintenance Costs (or no increase over existing cost) $$$ Annual Maintenance costs is over $25,000. These projects will be explained in detail in the project description.$ Annual Maintenance cost is $5,000 or less $$$$ Project will result in savings as described in project description$$ Annual Maintenance costs is $5,000 to $25,000 Measure N Vehicle Replacement - 505 (5050)2024/25 - 2029/30 Capital Improvement ProgramFund Description: This fund is supported by Measure N and used to set aside depreciation for the replacement of the Measure N - funded fleet as each vehicle reaches its full useful life. All vehicle and equipment replacement must comply with the rules and procedures in the City Vehicle Policy.Cash Balance SummaryAdditional Information: This fund does not receive amounts adjusted for increased replacement costs of vehicles and equipment. As a result, it requires periodic cash infusions.All vehicles proposed to be replaced will be evaluated by the Fleet Maintenane division and approved by the City Manager prior to the purchase of a new vehicle. If a vehicle should be replaced, the replacement will be evaluated for an alternative fuel vehicle in accordance with City Vehicle Policy. Fleet will make recommendations for reassignment of the replaced vehicle to a lower demand assignment. 24 CITY OF VISALIA
Vehicle Policy

Purpose

The purpose of this Policy is to establish rules and procedures for the purchase and use of vehicles by all City of Visalia employees.

Table of Contents

A. Policy Modification and Maintenance

B. Scope of Policy

C. General Provisions

D. Assignment of City Vehicle

1. Request for Assignment of City Vehicle

2. Criteria for Permanent Day Use Assignment

3. Criteria for Permanent Around-The-Clock Assignment

4. Geographic Boundary for Permanent Around-The-Clock Assignment

5. Requesting Permission to Take Home City Vehicle

6. Internal Revenue Service Requirements

7. City Pool Vehicles

8. Appropriate Usage of City Vehicles

9. Reporting Requirements for Personal Use of City Vehicle

E. Use and Reimbursement of Personal Vehicles

1. Criteria for Use of Personal Vehicles

2. Usage of Personal Vehicles

3. City Radio Equipment in Personal Vehicles

4. Reimbursement for Use of a Personal Vehicle

5. Reporting Requirements for Mileage Reimbursement

6. Internal Revenue Service Reporting Requirements

7. Incidental Expenses

8. Exceptions Due to Compensation Agreements

F. Collision Reporting Requirements

1. Reporting Requirements

2. Accident Review Committee

G. Use of Rental Vehicles

H. Vehicle Purchase and Replacement

1. Evaluation of Existing Vehicles

2. Purchase of Budgeted Vehicles

3. Vehicles not Authorized in the Budget

4. Air Quality Considerations

5. Alternative Fuel/Hybrid Vehicles

6. Disposition of Vehicles that have been Replaced

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I. Appendixes

Appendix A: Request for Authorization to Take City Vehicle Home Appendix B: Anticipated Useful Life of Vehicles and Equipment Appendix C: Vehicle Purchase Authorization Form
Appendix D: Vehicle Evaluation Form
Appendix E: Monthly Business-Personal Travel Log
Appendix F: Vehicle or Property Accident Report Form

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A. Policy Modification & Maintenance

This policy may be amended at the direction of the City Manager. Amendments shall become effective immediately unless otherwise noted. This policy is used as an internal control document. As such, it should be reviewed as needed, but no less than biannually as a part of the Budget Preparation process to include any ch anges or additions necessary. This policy, in its most current adopted form with all appropriate amendments and attachments, shall be included in the City of Visalia Administrative Policies.

Situations will occur in which strict application of this policy may be either operationally or economically inefficient or inappropriate. Exceptions to this policy shall only be made as approved by the City Manager.

B. Scope of Policy

All employees us ing a personal vehicle for City business , a rental vehicle for City business, or a City vehicle at any time are subject to this policy.

C. General Provisions

The following provisions shall apply to the use of any motor vehicle for City business:

a. For City-owned vehicles, the City shall maintain safe, reliable and economical transportation as required for City employees to conduct City business.

b. Any City employee who operates a City vehicle on a public roadway must possess a valid California Driver’s License of the proper class for the vehicle being operated, as defined by the California Vehicle Code.

c. It is the employee’s responsibility to immediately inform the City of any changes in the status of their California Driver’s License or any restricti ons placed upon that license by the California Department of Motor Vehicles.

d. As required by California Insurance Code §11580.1b, the driver of any private vehicle used for City business shall maintain the following minimum liability insurance on that vehicle.

 $15,000 for injury/death to one person
 $30,000 for injury/death to more than one person
 $5,000 for damage to property

Liability insurance compensates a person other than the policy holder for personal injury or property damage. Comprehensive or collision insurance does not meet vehicle financial responsibility requirements.

e. City vehicles shall only be used for City -related business unless otherwise authorized by the City Manager.

f. Each City employee who is assigned a City vehicle is responsible for that vehicle being maintained in a clean condition and to ensure that routine maintenance and safety checks on that vehicle are conducted in a timely fashion.

g. Employees required to operate City vehicles or personal vehicles for City business will be enrolled by the City in the California Department of Motor 27 City of Visalia Vehicle Policy – July 2019
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Vehicle Employer Pull Notice Program.

h. City owned and privately owned vehicles used for City business shall be operated in a manner consistent with all safety and legal requirements of the City of Visalia, State of California and, as appropriate, the federal Department of Transportation.

i. The driver of a motor vehicle used on City business should verify that the vehicle is in good operating condition before embarking on a trip.

j. Costs of repairing damage to City vehicles resulting from willful misconduct or gross negligence by the employee having custody of the vehicle at the time of the damage may be recoverable from the employee at the option of the City.

k. Damage sustained to a personal vehicle while being used for City business shall be the responsibility of the employee/owner.

l. Any citation or arrests while operat ing a City vehicle or a personal vehicle on City business are the personal responsibility of the employee. The employee will not attend court appearances, traffic school or resulting DMV appointments on City time for such citations and arrests and must ar range such appearances by taking appropriate time off. Any judgment of acquittal or guilt sentence handed down by the court will be satisfied by the employee alone. All fines and court costs, to include subpoena of witnesses and/or attorney fees, if any, are also the sole responsibility of the employee, unless it is the direct result of negligence by the City in furnishing a vehicle designed for, but not properly equipped or negligently maintained for, use o n a public roadway.

m. Any City employee who receives a citation while operating a City vehicle or a personal vehicle while on City business shall report same incident immediately to his/her supervisor. The supervisor shall give written notification to the Department Head with a copy to the Risk Management Division.

n. Employees must obey all laws while operating a vehicle during work time or for City purposes. Employees shall refrain from using a cell phone without a hands free device; texting or using email on a cell phone or other device while driving; and engaging in any other activity prohibited by law or that distracts the driver from safely driving, whether or not a citation has been issued.

o. The operator of any vehicle used on City business shall ensure that seat belts are available for and used by the driver and all passengers in the vehicle.

p. Employees shall not, under any circumstances, operate a City vehicle or a personal vehicle on City business when any physical o r mental impairment causes the employee to be unable to drive safely.

q. Department Heads will take the appropriate steps to have take -home vehicle privileges suspended from any employee that has been off work or on ligh t duty for a period of time longer than two weeks.

r. Employees and passengers shall not smoke cigars, cigarettes or use any other tobacco product including but not limited to smokeless tobacco, e - cigarettes and vaporizers, while riding in or operating a City vehicle.

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D. Assignment of City Vehicles

1. Request for Assignment of City Vehicle

New ongoing vehicle assignments – assignment of a new vehicle made to individuals who have not previously been assigned a City vehicle – shall be made through the City’s annual Capital Improvement Program process for acquiring additional vehicles.

2. Criteria for Ongoing Day Use Assignment

Criteria for ongoing day use assignment of a City vehicle to an individual shall include one or more of the following:

a. Duties requiring frequent daily travel between crews, job sites and offices.

b. Need for frequent use of special tools or equipment.

c. Vehicle use required for more than one -half of the employee’s daily work assignment.

d. Job utilization for an average of 650 miles per month or more.

The evaluation process, as discussed in section H.1. a & b of this policy, should be used by each department to determine that vehicle s assigned continue to meet the criteria of this section . Vehicles no longer meeting these requirements should be returned to the Fleet Division for reassignment.

3. Criteria for Ongoing Around-the-Clock Assignment and On-Call Assignment

Criteria for ongoing around-the-clock (take home) assignment of a City vehicle to an individual shall include one or more of the following:

a. The employee must and routinely does, respond to after -hours emergencies one or more times per week, using a specially -equipped vehicle.

b. The employee provides off -duty field supervision or attends off -duty business-related meetings on the City’s behalf three or more times per week.

c. The employee is required to begin work at a location other than the permanent work station more than 50% of the annual working days.

d. Inadequate parking space at City facility.

e. Police Officers assigned a Personalized Patrol Vehicle (PPV) or Personalized Unmarked Vehicle (PUV). (Please see Visalia Police Department Policy Manual – Policy 705.)

f. Special circumstances determined by the Department Head which require an employee to be on call and respond after hours.

4. Geographic Boundary for Ongoing Around-the-Clock Assignment and On -Call Assignment

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a. Ongoing around-the-clock assignments and on-call assignments of a City vehicle are limited to City of Visalia employees who reside within the Visalia squared off, or fully justified, urban area boundary.

b. As of the effective date of this policy, the City confirms the following boundary lines for the maximum distance assigned vehicles can be driven home:

Northern boundary line - Ave 336

Southern boundary line – Ave 256

Eastern boundary line – Road 160

Western boundary line – Road 52

These boundaries were established by squaring off or fully justifying the existing outer boundaries of the City’s urban boundary line. If the urban boundary lines are extended further outward in the future, as the city grows, this will automatically expand and reestablish the corresponding vehicle take home boundary lines as well.

c. Department Heads may request an exception that allows a City vehicle to be driven to an employee’s residence outside the established boundaries for ongoing or temporary around the clock assign ment of a vehicle.

Justification for the waiver must be provided on the appropriate form and approved by the City Manager.

5. Requesting Permission to Take Home City Vehicle

Fill out the City form entitled “Authorization to Take a City Vehicle Home,” and submit the completed form to the Fleet Division*. Add any comments to this form that are appropriate to be considered in this decision.

The completed form will be reviewed by the Fleet Division and forwarded to the employee’s immediate supervisor after the comments and information added to the form are verified.

After the approval or disapproval of the supervisor, the form will be routed to Department Head , who may approve or deny the request . If approved by the Department Head, the form will be forwarded to the City Manager for final approval or disapproval.

There is no appeal to this process.

The completed form will then be filed in the Fleet Division’s vehicle file and copies of the finalized form returned to the Department Head and the employee.

Each time an employee’s assignment changes, a new authorization to take a city vehicle home form must be submitted for review through the above protocol.

Employees living outside the take -home vehicle boundary lines who are authorized to take home a vehicle must file the “Authorization to Take a City Vehicle Home” form annually*.

(*Exception: Public Safety Officers assigned take home Public Safety Vehicles which qualify for tax exemption under section 6.c. of this policy, will follow the guidelines of their departmental take home vehicle policy. Tax exempt Public Safety vehicles do not require submittal of this form to fleet.)

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6. Internal Revenue Service Requirements

The IRS requires that any employee who uses a City vehicle around the clock will pay taxes on the personal use of the take -home vehicle. The value of the personal use is determined as follows.

a. The employee shall maintain a log of all personal use, including to and from work.

b. The log will be completed and sent to payroll annually by December 15 th for the January 1 st-December 31 st time period. Mileage for December 16th-31st may be estimated and any variance between the estimated and actual mileage provided to payroll by the 5 th work day of the following January.

c. Annually, payroll will calculate the vehicle’s lease value and charge the personal usage percentage of the vehicle’s lease valu e plus a per mile gasoline charge to the employee as taxable income. This amount will be added to the employee’s W-2.

Some public safety vehicles are exempt from IRS regulations as a working condition fringe benefit. To qualify for this exemption, all of the following requirements must be met.

Marked Public Safety Vehicles

1. The vehicle must be clearly marked with insignia or words which make it clear that it is a public safety vehicle. A marking on a license plate is not clear marking for this purpose.

2. The vehicle must be required to be used for commuting by a public safety officer, as defined in section 402 (I)(4)(C) who, when not on regular shift, is on call at all times. Section 402 (I)( 4)(C) defines public safety officer as “an individual serving a public agency in an official capacity, with or without compensation, as a law enforcement officer, a firefighter, a chaplain, or as a member of a rescue squad or ambulance crew.”

3. Other than c ommuting, personal use of the vehicle outside the limit of the public safety officer’s obligation to respond must be prohibited by the governmental unit.

Unmarked Public Safety Vehicles

1. The driver of the vehicle must be a law enforcement officer, as defined in 26 CFR part 1, ¶. 3 Section 1 .274-5 ¶ (k)(6)(ii), which requires the driver to be employed on a full -time basis by a governmental unit that is responsible for the prevention or investigation of crime involving injury to persons or property (including apprehension or detention of persons for such crimes), and be authorized by law to car ry firearms, execute search warrants, and to make arrests (other than merely a citizen’s arrest), and to regularly carr y firearms (except when it is not possible to do so because of the requirements of undercover work). The term “law enforcement officer” m ay include an arson investigator if the investigator otherwise meets the se requirements.
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2. Take home usage (commuting) must be authorized due to the need to report directly from home to a stakeout or surveillance site, or to an emergency situation.

3. Any personal use of the vehicle (commuting) must be authorized by the City of Visalia.

Police vehicles qualifying under this section as a working condition fringe benefit will follow the guidelines of the City of Visalia Police Department’s Personalized Patrol Ve hicles Policy (Please see Visalia Police Department Policy Manual – Policy 705.)

Personal use of Public Safety vehicles which does not meet the requirements for a working condition fringe benefit will be added to the employees W -2 as required by the IRS and outlined above and must be approved as outline d in section 5 above.

7. City Pool Vehicles

At the discretion of the City Manager and the Public Works Director , a small motor pool of City vehicles may be maintained by the Fleet Division for an employee’s temporary use. Use of pool vehicles shall be subject to the following provisions:

a. A request for extended use of a pool car (five working days or longer) must be approved by the Fleet Supervisor.

b. Use of a pool vehicle m ay be granted to an employee with Department Head approval, on a one-day basis, when the employee is on emergency call, must attend a business -related activity or begin work at a location other than the permanent work station.

8. Appropriate Usage of City Vehicles

Use of a City vehicle by any City employee shall be subject to the following:

City owned vehicle s shall not be used to transport any passengers other than authorized City employees on official City business or persons directly related to the official City business being conducted (i.e. speakers, consultants, contractors, other conference attendees, etc.) with the following exceptions:

a. Incidental transporting of children, during off duty time, to and from child care or school while driving to and from the workplace;

b. Transportation of person or persons in the event of an accident or other emergency;

c. Incidental transporting of others in public safety vehicle while responding to an incident from off-duty status.

9. Reporting Requirements for Personal Use of City Vehicle

Any personal use of a City take -home vehicle shall be promptly reported to payroll. For each such use, the operator shall document the date driven, destination from and to and total miles for the trip. This reporting shall satisfy the requirements of the IRS. Again, certain public safety vehicles may be exempt from this requirement. (Please see, D. Section 6. Internal Revenue Service Requirements.)

32 City of Visalia Vehicle Policy – July 2019
9 of 20
E. Use & Reimbursement of Personal Vehicles

1. Criteria for Use of Personal Vehicles

Authorization to use a personal vehicle for conducting City business may be granted when it is in the best interest s of the City. Personal vehicle use may be recommended by the Fleet Supervisor with the concurrence of the Department Head, when the Fleet Divisions cost records indicate that the replacement or the continued usage of certain vehicles is not cost effective in comparison with established vehicle allowances, or when usage of a vehicle is required to perform job assignments but such usage does not meet t he criteria for assignment of a City vehicle. Personal vehicle use may be rescinded when usage of the personal vehicle for City business exceeds 650 miles per mo nth for a one -year period. A City vehicle may then be provided with the concurrence of the Department Head.

The Fleet Supervisor shall re-examine usage patterns when an incumbent leaves and develop a vehicle-assignment recommendation for the Department Head.

2. Usage of Personal Vehicles

a. All City employees utilizing a personal vehicle for City business shall be familiar with and shall comply with the provisions listed under Section C.

General Provisions and with all other requirements of this policy.

b. Employees utilizing a personal vehicle for City business shall maintain the vehicle in a clean and safe operating condition.

c. Registration and insurance requirements for personal vehicles used for City business shall be the sole responsibility of the owner and operator.

Any personal vehicle used by a City employee for City business shall have current vehicle registration.

3. Reimbursement for Use of a Personal Vehicle

Employees who must operate their personal vehicle while performing City business shall be reimbursed for such use at the current rate established by the Internal Revenue Services (IRS).

Department Heads not assigned a take -home vehicle are provided with a monthly vehicle allowance. This allowance is intended to cover the full cost of operating a personal vehicle for business purposes within a 75 mile radius of the City of Visalia. For business trips outside this 75 mile radius, the first and last 75 miles of the trip (150 miles total) will not be eligible for mileage reimbursement.

4. Reporting Requirements for Mileage Reimbursement

Any employee receiving reimbursement for mileage driven on City business shall submit a Request for Check form and a completed Monthly Business -Personal Travel Log to the Finance Accounts Payabl e desk. The City operates an accountable plan as outlined in IRS Publication 463 for mileage and travel reimbursements and as such, mileage reimbursements are not taxable to the employee. No reimbursement shall be made without submittal of the log. The Monthly Travel Log shall include the date driven, destination from and to, reason for the trip and total miles driven for each trip.

An employee who pays for fuel with a City credit card while operating their personal vehicle on City business shall deduct that amount from their reimbursement request.
33 City of Visalia Vehicle Policy – July 2019
10 of 20

5. Internal Revenue Service Reporting Requirements

Any employee who receives a monthly vehicle allowance will have that amount added to their W -2 Form. The IRS will accept the Monthly Business Travel Log as adequate accounting. Employees may wish to keep additional cost receipts for fuel, oil, parts and maintenance should expenses exceed reimbursement and the amount of business mileag e is adequate to amount to a legitimate business expense.

6. Incidental Expenses

Employees shall be reimbursed for parking, toll fees and similar incidental expenses incurred while traveling on City business. This shall be in addition to any mileage reimbursement or monthly vehicle allowances.

7. Exceptions Due to Compensation Agreements

The City Manager shall be provided transportation or a vehicle allowance as negotiated and approved by contractual agreement with the City Council.

F. Collision Reporting Requirements

1. Reporting Requirements

The driver involved in an accident while operating a City vehicle and/or their supervisor must do the following:

Immediately:
a. Contact Risk Management immediately , regardless of whether injury or damage has occurred or whether a Police Report is filed. b. Report the accident to the Police Department , which will create a police report whenever damage to another vehicle, damage to the City vehicle, damage to private or City property, or injury is involved. (If the traffic collision involving a City vehicle occurs in a jurisdiction outside the City of Visalia and that jurisdiction refuses to take an accident report, a counter traffic collision report should be obtained at the earliest convenience at the Visalia Police Department.)
c. The driver must notify their supervisor.

By the end of the following working day:
a. Complete a City of Visalia Vehicle or Property Accident Report (Appendix F) and forward to the City Safety Officer and Risk Management. b. Have damage to vehicle assessed by Fleet Division management.

2. Accident Review Committee

Once a Vehicle Accident Report Form is received, Risk Management will provide copies of the Accident Report and the Police Report (when available) to the City Safety Officer. The City Safety Officer shall then convene the Acc ident Review Committee who shall be responsible for determining whether the employee was at fault, in whole or in part, for the accident. The Safety Officer shall then provide a copy of the Accident Review Committee’s report to Risk Management, the employee’s Department Head, and Human Resources . All departments shall participate in the City’s Accident Review Committee facilitated by the Safety Officer, regardless of whether it also utilizes an internal review procedure. 34 City of Visalia Vehicle Policy – July 2019
11 of 20

G. Use of Rental Vehicles

Whenever possible and absent compelling reasons for doing otherwise, employees shall use the most economical and appropriate mode of transportation available when conducting City business. Employees traveling out of town for City business shall evaluate the total cost of alternative modes of transportation and choose the one that is the most efficient, effective and appropriate. All other things being equal, the alternative with the lowest cost shall be chosen.

H. Vehicle Purchase and Replacement

1. Evaluation of Existing Vehicles

a. At a minimum, each department should review its assigned fleet vehicles during the preparation of the City of Visalia bi-annual budget. b. Operational Cost Analysis reports are available from the Fleet division, which provide the following information to assist in evaluation of vehicles:

1. Vehicle Year

2. Vehicle City Identification Number

3. Vehicle Mileage at last service

4. Vehicle Mileage driven in the previous 12 months

5. Fuel Cost Year-to-Date and Life-to-Date

6. Preventative Maintenance Costs

7. Repair Costs
c. Vehicles will be scheduled for replacement by the department when they are projected to reach the end of their useful lives (age and mileage), as defined in the Vehicle Replacement Guidelines summarized in Appendix B. d. Departments will submit Capital Budget requests according to the replacement schedule for their assigned vehicles.
e. Replacement of vehicles which have not reached the age and mileage estimated for their useful lives in the Vehicle Replacement Guidelines must have significant justification. Factors to be considered for early replacement of a vehicle are:

1. Age significantly in excess of guidelines

2. Mileage significantly in excess of guidelines

3. Damage to vehicle/vehicle condition

4. Repair costs (not including preventative maintenance) in excess of annual depreciation

5. Compliance Issues (for example: smog requirements)

6. Full vehicle use not reflected by mileage (for example: K-9 patrol units)
f. Vehicles Requested for replacement before the end of their useful lives (as estimated in the Vehicle Replacement Guidelines) are required to have a completed Fleet Division Evaluation attached to the request.

2. Purchase of Budgeted Vehicles (Replacements and New Fleet Additions)

a. Department Responsibilities

1. If replacement, schedule the vehicle being replaced for an evaluation by the Fleet Division. If an evaluation was completed for budget submission, use that one.

2. Contact Purchasing if assistance is needed to prepare vehicle specifications (specs). This information is also available on internet car purchasing sites. Please do not contact dealerships. 35 City of Visalia Vehicle Policy – July 2019
12 of 20

3. Complete Department Portion of Vehicle Replacement/Purchase Authorization Form, attach vehicle specs and send to the Fleet division for review. Once received back from the Fleet division, attach to Purchase Requisition.
a. If purchase is a replacement, and specifications do not materially match the vehicle being replaced, prepare a memo justifying and requesting the change and attach a copy of the memo to the Vehicle Replacement/Purchase Authorization form for review and approval. (Note: Approval to replace or upgrade Public Works vehicles with a different class or trim of vehicle must be approved by the Finance Director and a second
Department Head other than the Public Works Director.

4. Complete Purchase Requisition Form and submit to Purchasing. b. Fleet Division Responsibilities

1. Complete Vehicle evaluation and forward to requesting department.

2. Complete the Fleet Divisions portion of Vehicle
Replacement/Purchase Authorization Form, including review of specs and forward to requesting department.

3. Take delivery of new vehicle and assign to department.

4. Remove replaced vehicle from service and start disposition of vehicle process.
c. Purchasing Responsibilities

1. Assist with preparation of vehicle specs, if needed.

2. Obtain price comparison information in accordance with the requirements of the COV purchasing policy.

3. Issue purchase order and place order with vendor.

3. Vehicles Not Authorized in the Budget

a. Department must prepare a memo to the City Manager justifying and requesting approval for the purchase. A copy of the memo, approved by the City Manager, must be submitted to Purchasing with the purchase requisition. b. Complete all items listed for purchase of budgeted vehicles.

4. Air Quality Considerations

In recognition of the region’s air quality challenges and the City Council’s pledge to reduce greenhouse emissions, the lowest-emission vehicles shall be purchased and used to the extent possible, while taking into account the vehicle’s life-cycle costs and the ability to support City operations and services.

a. The California Air Resources Board www.DriveClean.ca.gov and the U.S. EPA www.epa.gov/greenvehicles websites shall be utilized to evaluate the lowest- emission vehicles.
b. Vehicles of a smaller class size should be selected whenever possible to achieve increased mileage and lower emissions while meeting City’s operational requirements.
c. Sport utility vehicles (SUVs) will not be purchased unless justified by the work assignment, verified by the Department Head and when the purchase of an SUV represents a change in vehicle class, approval in accordance with section H.2.a.3 of this policy.

5. Alternative Fuel/Hybrid Vehicles

Alternative fuel/hybrid vehicles should be integrated in the City Fleet when possible. 36 City of Visalia Vehicle Policy – July 2019
13 of 20
The intangible factors of cleaner air and the City’s leadership role in bringing about acceptance to clean air technology in this region must be considered when choosing the appropriate vehicle for purchase. The Fleet Division will review each vehicle purchase and make recommendations on the availability of an alternative fuel or hybrid vehicle that satisfies the requirements of each vehicles assignment. This recommendation will be included in the Fleet Divisions portion of the Purchase Authorization Form.

a. Factors to be considered in the Fleet Divisions recommendation are:

1. The City’s stated goal of purchasing alternative fuel/hybrid vehicles whenever they meet the needs of the vehicle’s anticipated assignment.

2. The assigned use/specs of the vehicle being purchased.

3. Availability of alternative fuel source. No vehicle shall be considered to meet the description of an alternative fuel/hybrid vehicle when the alternative fuel source is not reasonably expected to be used, or available. The City will not pay a premium for alternative fuel/hybrid vehicles which cannot or will not be used as such.

4. Premiums charged for alternative fuel/hybrid vehicles which greatly exceed the projected fuel savings and/or intangible benefits over the useful life of the vehicle.

5. Additional maintenance/parts costs estimated over the useful life of the vehicle if alternative fuel/hybrid vehicle is purchased.

6. In-house ability to maintain and repair the appropriate alternative fuel/hybrid vehicle. This analysis shall include evaluation of vehicle warrantees which would preclude the need for in-house maintenance such as the California Partial Zero Emissions Vehicle (PZEV) 15 year / 150k mile emissions-related parts and 10 year energy storage device warrantee.

6. Disposition of Vehicles That Have Been Replaced

In some situations, a vehicle turned-in by one department may have a useful application in another department, thus, postponing the purchase of a newer vehicle in the other department for one or two years. When vehicles are turned in for a replacement, the Fleet division will determine whether or not the vehicle should be recycled for use in a lighter duty assignment. This decision will be made by the Fleet Supervisor and may be appealed by the Department Head to the City Manager.

Recycled vehicles are not eligible for replacement other than by another recycled vehicle. If no alternative use is found for the turned-in vehicle, the Fleet division will sell the vehicle at auction within 60 days. Appropriate uses for recycled vehicles are:
a. To replace a previously assigned recycled vehicle.
b. For use to determine the average mileage needs of a particular vehicle assignment. Job utilization for an average of 650 miles per month or more may justify the need for a permanent vehicle assignment. (See D. Assignment of City Vehicles).
c. Light Duty assignments requiring less than 650 miles of use per month.

I. Exceptions to Vehicle Policy

Only the City Manager is authorized to make an exception to this policy. Any request for such an exception must be submitted by the Department Head, in writing, and include a justification for the request being made.
37 Appendix A

Request for Authorization to Take City Vehicle Home

Department

Division

Date

Vehicle #

Year/Make

Model

Employee Name

Home Address

Check the boxes that apply:

I currently reside within the fully justified Visalia urban boundaries and request permission to take my assigned vehicle home

I currently live outside the fully justified Visalia urban boundaries and request permission to take my assigned vehicle home.

Distance outside boundaries ( ) miles.

Justification to take vehicle home:

On-Call

On-Call Supervisor

Other (Explain):

(If more space is needed, use back of form)

I have read and understand the City’s Take Home Vehicle Policy and hereby request that I be allowed to take my assigned vehicle home. I further understand that if I move from my current residence or change assignments within the City, at any time, to rescind my use of the take home vehicle pursuant to City Policy.

Employee Signature

Supervisor Signature

Date

Date
Department Action: Approved
If approved, provide starting mileage at the time of assignment Denied
Comments:

Department Head Signature

Date
City Manager Signature

Date
38 Appendix B

Anticipated Useful Life of Vehicles & Equipment

Description Years Miles
Sedans (Non-Emergency Response) 10 125,000
Sedans (Emergency Response – unmarked) 10 115,00
Sedans (Emergency Response – marked) 9 110,000
Sedans (Emergency Response K-9 units) 7 75,000
Pickups 1 ton and under 1 125,000
Sport Utility Vehicles 10 125,000
Vans 1 ton and under 10 125,000
Motorcycle (Police) 6 60,000
Special Use Vehicles/Equipment:

Fire Apparatus (Front Line) 17 *
Fire Apparatus (Reserve) 20 *
Trucks over 15,000 GVW 12 *
Solid Waste Trucks 10 *
Heavy Equipment 12-15 *

*Special Use Vehicles and Equipment which have been fully depreciated should be evaluated annually by the Fleet department to determine whether or not replacement is necessary

39 Appendix C

Vehicle Purchase Authorization Form

To be Completed by Requesting Department
1: Vehicle To Be Purchased
Make:

Model:

Fund/Division:

CIP Account #

Budget Amount:

Requested By: (Print Name & Initial)

New Vehicle Specifications: (if more space needed – attach pages)

2: Vehicle To Be Replaced: (To be completed for replacement vehicles only) Vehicle #:

Make:

Model:

Year:

Mileage:

Annual Miles Driven:

Annual Preventative Maintenance Costs:

Repair Costs Life-To-Date:

To be Completed by Fleet
3: Fleet Recommendations:

1. Does current vehicle meet Policy guidelines for replacement? Yes No N/A

2. Does vehicle evaluation justify replacement? Yes No N/A

3. Replacing with same class of vehicle? (If “no” attach memo) Yes No N/A

4. Requested Vehicle Specifications Approved? Yes No

5. Alternative Fuel/Hybrid/Low-emission vehicle available for these specifications?
Yes No
Recommended Alternative Fuel/Hybrid/Low Emission Vehicle: Make / Model / Recommended Fuel System

6. Is a recycled vehicle available for this use? Yes No Recommended Recycled Vehicle: Make / Model / Vehicle Number

7. Is a used Enterprise department vehicle available for this use? Yes No Recommended Enterprise Vehicle: Make / Model / Vehicle Number

4. Approvals:

Department Head Approval:

Date:

Fleet Supervisor Approval:

Date:

Public Works Director Approval:

Date:

Finance Director Approval:

Date:

40 Appendix D

Vehicle Evaluation Form
Vehicle Description:

Vehicle #:

Make:

Model:

Year:

Mileage:

Completed By: (Print name & Initial)

Rating Guide: (1-10) 1=Excellent to 10=Unserviceable; (1-5) 1=Excellent to 5=Unserviceable Rating
1-10 Component: (Comments)

Engine:

Transmission/Differential:

Power Take off:

Chassis Outside: (including tires, brakes & windows)

Rating
1-5 Component: (Comments)

Suspension System:

Cooling System:

Steering System:

Vehicle Interior:

Total Scoring Key:

Heavy Equipment: 0-15= Excellent, 16-30=Good, 31-45=Fair, 46-60=Poor Light Equipment: 0-11=Excellent, 12-25=Good, 26-37=Fair, 38-50=Poor 41 Appendix E

CITY OF VISALIA

MONTHLY BUSINESS-PERSONAL TRAVEL LOG

DATE: FOR MONTH OF Year

NAME:

DEPARTMENT:

INSTRUCTIONS:

DESTINATION: Name of place – NOT address
REASON: Brief explanation of trip
ODOMETER: Begin/End – round off to nearest mile
TOTAL MILES: Total miles for each entry
NET AMOUNT: Grand total miles x allowed reimbursement
(Example: 100 miles x $.545 = $54.50)

ORIGINAL TO FINANCE COPY TO DEPARTMENT

DATE DESTINATION & REASON BEGINNING

ODOMETER
ENDING

ODOMETER
TOTAL
MILES
-
-
-
-
-
-
-
-
-
-
-
-
-
-

GRAND TOTAL MILES:

MULTIPLY BY MILEAGE REIMBURSEMENT RATE
Note: Check the current rate

NET AMOUNT $

FOR FINANCE DEPT USE ONLY
VENDOR #
BATCH #
CLAIM #

CHECK REQUEST
DATE:

ACCT NO:

NET AMT: $
REQ BY:

APRVD BY:

Signature
Authorized Signature

42 Appendix F

VEHICLE OR PROPERTY ACCIDENT REPORT

Form must be filled out completely and signed by Driver and Supervisor Date:

City Employee Involved:

Name:

Date of Accident:

Time:

Supervisor's Name:

Department/Division:

Was a police report made?
Were photographs taken?
Are photographs attached?
DOT drug/alcohol test required?
If yes, was the test done?
Accident Information:

Address or cross streets:

Weather Conditions:

Site Description/Conditions:

Equipment in Accident
Equipment (Front Load, etc.)
Vehicle Equipment #
Equipment Malfunction?
If Yes, please describe
Filled out by employee or supervisor:

Other Party (add sheets as needed)
Name:

Home Address:

Driver’s License No.

Vehicle License No.

Were there any injuries?
If Yes, name(s) of injured:

Witnesses/Other Employees Involved
Name/Phone
Name/Phone
Name/Phone
Name/Phone
43 Appendix F

VEHICLE OR PROPERTY ACCIDENT REPORT

Type of damage (describe damage to vehicles and/or property):

Accident Description (list events leading up to and when accident/incident occurred):

Location of Accident:

Please use the space below to draw a diagram of the accident or incident area.

Show street names and directions vehicles/equipment were going or location parked.

Driver's statement: I have reviewed this report and I declare that the information I have provided is hone st and truthful and I have included all pertinent information. I understand that this accident/incident will be investigated and/or reviewed by my department and the City Safety Officer to determine if it meets the criteria for an accident review. I unders tand this accident will be investigated before and/or after the accident review meeting. I know that if I have any questions about the accident investigation or review process that I may contact my supervisor or the Safety Officer.

Driver's Signature:

Supervisor's Signature:
44 City of Visalia
Capital Budget 2024-2030
45 Proposed CIP Adoption Process
• No Action required tonight
• Review at (5) February-April meetings
• Staff Available for questions
• Bring back if necessary
• Final Adoption of All Funds in June
46 Budget Structure
• Cash Balance Summary
• Project Descriptions
• Map References
• 6 Year Plan
• 2-year Proposed Budget
• 4-year Planning Purposes
2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
Beginning Cash Balance 430,500 327,000 191,900 286,700 323,900 368,600 Operating Revenues 2,650,900 2,703,800 2,757,900 2,813,100 2,869,400 2,926,800 Grant Revenues
Federal Aviation Administration (FAA)-Airport Improvement Program (AIP) 409,500 3,706,200 112,000 916,000 Caltrans Department of Aeronautics (DOA) 20,400 185,300 5,000 45,000 Operating Expenditures (2,479,300) (2,537,400) (2,588,100) (2,639,900) (2,692,700) (2,746,600) Capital Improvements (705,000) (4,193,000) (75,000) (253,000) (1,093,000) (75,000) Total Resources Available for Future Projects 327,000 191,900 286,700 323,900 368,600 473,800 # Project Description (100 word limit)
Project
Manager
Project #
(or "new")
Budget
Impact
Map
Ref 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30
1 Taxilane/way A & B and Hangar H3 Row 10 (Design):

Design phase of reconstruction project. These movement
areas have minimal remaining expected lifespan (exact
functional lifespan to be verified at the conclusion of ongoing CIP0572 PMMP project) Pavement condition is a
critical measure of airport performance and reconstruction before failure occurs from both a cost effectiveness and safety standpoint is essential. Project design funding total of $455k expected breakdown: $410k FAA Grant, $20,400
State Grant , $25k Airport Fund (411). J.Miller CP0573 - - C1 455,000 2 Walnut Ave Communications Connectivity: Installation of conduit and fiber optic cable as an extension of the
Intelligent Transportation System (ITS) to provide a City owned fiber optic connection to the Water Reclamation
Faciltiy (WRF). Provides connection between existing fiber optic communication infrastructure at the intersection of Akers St and Walnut Ave and the intersection of Walnut Ave and Plaza Dr; and bridges the communication gap in Walnut Avenue from Akers Street to Plaza Drive. Multi-funded
project total of $1.4m from $530k WWTP (431) including
$180K prior year funding, $175k Animal Services (406),
$175k Airport (411), and $500k Measure R Local (131). Eric Bons CP0527 $ C5 175,000 Airport - 411 (4040)
2024/25 - 2029/30 Capital Improvement Program
Fund Description: This fund receives money from the Federal Aviation Administration Airport Improvement Program (FAA-AIP) and various grants. This money can only be used for capital projects approved by the granting agency. This fund also receives revenues from airport user fees, such as hangar rentals and fuel sales. They are to be used for operations, improvements, and vehicle and equipment acquisitions. These revenues are also used for the Airport’s 5% match on FAA and grant funded projects.

Cash Balance Summary
Additional Information: All proposed Airport capital projects over $25k in this 6-year plan are 90% funded with grants from the Federal Aviation Administration Airport Improvement Program (FAA-AIP). The 10% match required by FAA grant funding is to be paid with a combination of Caltrans Airport Improvement Program Matching Grant (AIP) revenues and airport user fees, such as hangar rentals and fuel sales. The projects proposed are based upon estimates of FAA grant funding for planning purposes and will only proceed if FAA funding is approved for each specific project. 47 Funds for review tonight
Fund Name Fund #
Proposed
2024-25
Proposed
2025-26
Fleet Maintenance 501 17,900$ 13,100$
Vehicle Replacement 502 706,500 1,737,600 Measure T Police Vehicle Replacement 503 - 184,800 Measure T Fire Vehicle Replacement 504 - - Measure N Vehicle Replacement 505 - - $ 724,400 $ 1,935,500 Total Projects 48 # Project Description
Proposed
2024-25
Proposed
2025-26
1 AC Recovery Machines (2) 17,900$
2 Replace (4) Portable Fleet Welders 13,100$
Total Expenses $ 17,900 $ 13,100
Fleet Maintenance - 501 (5010)
49 # Project Description
Proposed
2024-25
Proposed
2025-26
Vehicles and Equipment for Administration:
1 Replace NRCD Hybrid Sedan with similar
Unit #102002, 7 years old, 78,210 miles
(destroyed by arson) 34,700$
Vehicles and Equipment for the Fire Department:
6 Equipment for Replaced Truck 51
Unit #222436, delivery expected during FY 2024-25 108,900 Vehicles and Equipment for Community Services:
11 Replace Parks 2003 Backhoe Badger
Unit #312748, 20 years old 40,000$
12 Replace Building Maintenance HD Pickup with similar
Unit #313260, 19 years old, 114,042 miles 74,000$
13 Replace Parks 1999 Vermeer Stump Grinder
Unit #312766, 23 years old 22,000
14 Replace Parks 1999 Vermeer Trencher
Unit # 312764, 24 years old 15,000$
Vehicle and Equipment Replacement - 502 (5020)
50 # Project Description
Proposed
2024-25
Proposed
2025-26
Vehicles and Equipment for the Police Department:
18 Replace Police Investigations Sedan with similar
Unit #215236, 12 years old, 109,679 miles
Unit #215943, 8 years old, 134,915 miles 70,400$ 73,900$ 19 Replace (5) Police Patrol vehicles with similar
8-11 Years old, Average mileage of 96,900 462,000
20 Replace Police Department K-9 Sedan with similar
Unit #212586, 8 years old, 59,200 miles
Unit #212597, 6 years old, 98,205 miles 197,800
21 Replace Police Detectives Unmarked Hybrid Sedan
Unit #101104, 11 years old, 99,995 miles
Unit #215238, 11 years old, 101,952 miles 140,800
22 Replace (3) Police Traffic Motorcycles with similar
All 8 years old, Average mileage of 46,300 110,300
23 Replace Police Investigations Pickup with similar
Unit #215937, 9 years old, 104,414 miles 79,700
24 Replace Police Community Service Officer Pickup
Unit #215239, 11 years old, 107,620 miles 79,100
25 Replace Police Chief fully equipped unmarked SUV
Unit #215240, 9 years old, 107,046 miles 79,700$
Vehicle and Equipment Replacement - 502 (5020) - Continued 51 # Project Description
Proposed
2024-25
Proposed
2025-26
Vehicles and Equipment for Street Maintenance:
36 Replace Streets Division F-350 1-ton dump bed trucks Unit #314955, 20 years old, 85,568 miles
Unit #314956, 19 years old, 78,642 miles 189,000$
37 Replace F-550 Super Duty Stencil Truck
Unit #416914, 16 years old, 67,510 miles 163,500
38 Replace 2-ton Service Truck with 1-3/4 ton pickup
Unit #314934, 15 years old, 37,364 miles 100,000
39 Replace 14-ton Dump Trucks with 12.5-ton
Unit #314931, 17 years old, 60,595 miles
Unit #314932, 17 years old, 53,293 miles 403,300$
Total Expenses $ 706,500 $ 1,737,600 Vehicle and Equipment Replacement - 502 (5020) - Continued 52 # Project Description
Proposed
2024-25
Proposed
2025-26
1 Replace (1) Police Patrol vehicles with similar
Unit #212559, 9 years old, 95,759 miles
Unit #212578, 9 years old, 98,908 miles 184,800$
Total Expenses $ - $ 184,800 Police Vehicle Replacement Measure T - 503
53 Next meeting
Staff will return
with the next
portion of Capital
for review on
April 15th
54 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0024 Agenda Date: 4/1/2024 Agenda #: 1.

Agenda Item Wording:

Authorization to read ordinances by title only.

Visalia City Council Printed on 4/26/2024Page 1 of 1
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55 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0052 Agenda Date: 4/1/2024 Agenda #: 2.

Agenda Item Wording:

Authorization to approve the VUSD MOU Agreement - Authorize City Manager to approve the Memorandum of Understanding (MOU) Agreement between the City of Visalia and Visalia Unified School District (VUSD) for Visalia Police Department Youth Services Officers (YSOs) assigned as campus officers at VUSD middle school and high school campuses.

Deadline for Action: 4/1/2024
Submitting Department: Police Department
Contact Name and Phone Number:

Chief Jason Salazar, ext. 4215, [email protected] <mailto:[email protected]>; Captain Andrew Swarthout, ext. 4035, [email protected] <mailto:[email protected]>;
Lieutenant Mike Verissimo, ext. 4154, [email protected] <mailto:[email protected]>
Department Recommendation:

Summary:

The Visalia Police Department and VUSD mutually agree to maintain YSOs on VUSD campuses from July 1, 2024, through June 30, 2026, for the purpose of providing police presence, services, support, directions to students and VUSD staff, and providing criminal or juvenile investigative services during the school years.

The goal of the YSO Program is to improve the attendance, grades, and behavior of the students at the campuses who have demonstrated problems at school, home, and in the community; to enhance campus and public safety; and to develop positive police-youth relationships.

Background Discussion:

Visalia Police YSOs will remain on the campuses of the following five (5) District High Schools:

Golden West High School, El Diamante High School, Mt. Whitney High School, Redwood High School, Sequoia High School; as well as five (5) of the District’s Middle Schools: Divisadero, La Joya, Valley Oak, Ridgeview, and Green Acres. The YSO assigned to Sequoia High School will also be assigned to provide police presence and services to Creekside Community School. This represents a total of 10 YSOs assigned to VUSD schools.

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A Visalia Police Sergeant will continue to manage and supervise all YSOs in their day-to-day duties.

This position is fully funded by the City of Visalia and is housed at the Visalia Police Department headquarters.

Each YSO will work on their assigned campus throughout the school year in a collaborative manner with the site administrators and staff, maintaining the highest level of visibility possible. YSOs will utilize intervention, prevention, or suppression skills with the students who are involved in criminal activity or need special attention, counseling, or enforcement. They will continue to conduct investigations of criminal or juvenile related cases, where the victim, witness, or suspect attends the school of the YSOs assignment, whether the case is an onsite case or a case which was assigned as a follow-up investigation. They will also continue to provide input and guidance on how to respond to bomb threat, active shooter situations, or other situations that could lead to a lock down at the school sites and appropriate VUSD personnel.

Fiscal Impact:

The City of Visalia will fund one-half (1/2) of the cost associated with the 10 YSO positions, including salaries, benefits, vehicle maintenance, and estimated overtime for the 2024-2025 and 2025-2026 school years. This expenditure is appropriated during the biennial budget process.

The City of Visalia will provide a Police Sergeant to function as the full time YSO Supervisor and will fund all salary, benefits, and equipment costs of the position.

The cost breakdown for the YSO Program for each agency is as follows:

FY 2024-25 FY 2025-26 Total
City of Visalia $1,182,724 $1,260,199 $2,442,923
VUSD (10 YSO’s) ½ of estimated
costs
$953,888 $1,011,458 $1,965,346
Program Total $2,136,612 $2,271,657 $4,408,269
FY 2024-25 FY 2025-26 Total
(1) Sergeant - S&B $228,837 $248,741 $477,577
(10) YSOs - S&B, Fuel, & OT $1,907,775 $2,022,916 $3,930,691 Program Total $2,136,612 $2,271,657 $4,408,269
Prior Council Action: N/A
Other: N/A
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

Authorize City Manager to approve the Memorandum of Understanding (MOU) Agreement between the City of Visalia and Visalia Unified School District (VUSD) for Visalia Police Department Youth Services Officers (YSOs) assigned as campus officers at VUSD middle school and high school Visalia City Council Printed on 4/26/2024Page 2 of 3
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campuses.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: MOU 2024-2026
Visalia City Council Printed on 4/26/2024Page 3 of 3
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58 1

FISCAL YEARS
2024-2025
2025-2026

MEMORANDUM OF UNDERSTANDING
BY & BETWEEN:

CITY OF VISALIA

AND

VISALIA UNIFIED SCHOOL DISTRICT

FOR

VISALIA POLICE DEPARTMENT YOUTH SERVICES OFFICERS

ASSIGNED AS

CAMPUS OFFICERS AT THE MIDDLE SCHOOLS

AND HIGH SCHOOLS

JULY 1, 2024
59 2

This MOU is entered into, and recognized as a vital working partnership agreement, on the 1St day of July , 2024 through June 30, 20 26, between the City of Visalia and its Police Department, referred to as the "City", and the Visalia Unified School District, referred to as the "District".

RECITALS
Whereas, the Parties mutually desire to maintain Police Department Youth Services Officers (YSOs), on the District's campuses throughout fiscal years 2024-2025; 2025-2026, for the purpose of providing police presence and services, providing support and direction to the youth and staff of the District, and providing criminal/juvenile investigative services.

Whereas, the Parties further desire to maintain YSOs on the campuses of the following District High Schools: Golden West High School, El Diamante High School, Mt. Whitney High School, Redwood High School; as well as the District’s Middle Schools: Divisadero, La Joya, Valley Oak, Ridgeview, and Green Acres; and assign one YSO to be responsible for providing police presence and services at Sequoia High School and Creekside Community School. This represents a total of ten (10) YSOs assigned to the schools per this contract for the purpose of providing a police presence, police services and the delivery of criminal/juvenile investigative services.

Whereas, the Parties further desire, that a Police Sergeant be retained full time to manage, supervise and direct all YSOs in their day-to-day duties. This position is fully funded by the "City". The YSO Sergeant will solely function as the full-time supervisor of the Visalia Police Department Youth Services Bureau, which will include its YSOs.

Whereas, the Youth Services Officer Program by the District and the City is expected to improve the attendance, grades and behavior of the students on the campuses who have demonstrated problems at school, home and in the community.

Whereas, the Parties understand and agree that information sharing will advance the goals of this MOU and agree to share information including, but not limited to attendance, relevant student records, relevant health information, incident reports, and/or arrest records. Any information sharing by and between the Parties will be in strict compliance with local, state, and federal laws including but not limited to the Family Educational Rights and Privacy Act of 1974 (FERPA), the Health Insurance Portability and Accountability Act of 1996 (HIPAA), California’s Confidentiality of Medical Information Act (Civil Code §56 et seq.) the California Public Records Act (Government Code § 7920.000 et seq.), and the California Constitution right to privacy (Article I, § 1) .

Whereas, the Parties are willing to enter into this agreement upon the terms and conditions set forth herein.

NOW THEREFORE BE IT AGREED AS FOLLOWS:

I. The City shall covenant or provide to the District:

A. Ten (10) full time YSOs, one each assigned to the five (5) District High Schools and the five (5 ) District Middle Schools specified above . The YSO assigned to Seq uoia High School will be responsible to cover Creekside Community School.

B. All YSOs will be scheduled to be at the schools of their respective assignments during the hours and times recommended by the school’s principal and mutually agreed upon by the 60 3

District and the City. Those times are usually during the school day, before school, during the lunch break and immediately after the school day comes to an end.

C. Regarding time away from work for vacations, training or other time off from campus, reasonable efforts will be made by the management of the Visalia Police Department to schedule the YSOs time off at a time which least interrupts the day-to-day operations of the assigned campus.

D. All YSOs are Peace Officers as defined in the California Penal Code and are employed by the Visalia Police Department, answerable directly and solely to the Chief of Police or the Chief's designee and as such are supervised by Department management and his/her assigned first line supervisor.

E. One (1) Visalia Police Department Police Sergeant assigned to supervise the Visalia Police Department Youth Services Bureau, which includes the City's YSOs.

F. All persons providing the services to the Youth Services Program , provided for herein, shall be employees of the City and shall at all times be subject to the direct supervision and control of the Visalia Police Department. The City shall have the sole responsibility of paying the salaries, taxes (including, but not limited to, federal Social Security taxes, and federal and California unemployment taxes), workers compensation insurance and all expenses related to each employee of the City.

G. A member of the District, selected by the District Superintendent or the Superintendent’s designee, shall be part of the interview and selection process for YSOs.

II. Each YSO shall provide the following to the campus of his/her respective assignment as well as any campus/facility deemed necessary by the YSO Sergeant:

A. The primary YSO attire will be the police service uniform, with the only exception to this dress code being authorized by the YSO Sergeant or other designee of the Chief of Police.

B. City vehicles utilized by the YSOs will be a marked police vehicle, provided by the City.

C. Each YSO will work on his/her assigned campus or feeder schools at his/her primary workstation throughout the school year in a collaborative manner with the site administrators and staff; maintaining the highest level of visibility possible. It is understood that during any workday, should an urgent need or extraordinary circumstance arise requiring his/her presence at another District location other than his/her assigned campus, the YSO shall upon request and on an "as needed" basis, be required to assist with said situation.

D. Other short term absences from the assigned campus by the YSO may occur for administrative, training or other reasons as deemed necessary by the YSO Sergeant.

E. YSOs will develop and maintain open communication and accountability with the administration of their assigned campus, and foster and maintain that accountability with the management of the school so the District is always aware of the YSOs status, on/off campus.

F. YSOs will make a positive effort to interact with students as a representative of the Visalia Police Department and act as an adult role model at the schools . A limited amount of 61 4

overtime funds will be available to staff certain high school events with YSO services. Both agencies, VPD and VUSD, will agree on those events.

G. YSOs will utilize intervention, prevention or suppression skills with the students who are involved in criminal activity or are in need of special attention, counseling or enforcement.

The YSOs are not responsible for requests to resolve routine discipline problems involving students.

H. YSOs will conduct investigations of criminal/juvenile related cases, where the victim, witness or suspect attends the school of the YSOs assignment, whether the case is an on- site case or case which was assigned as a follow-up investigation.

I. YSOs will work with the District, specifically the Student Services Division, to see that all critical information involving criminal activity at the District or involving District students, shall be filtered to the schools consistent with applicable laws.

J. YSOs shall make every effort to see that school employees understand the instructional, investigative, or enforcement role of the YSO and how to best utilize the services provided by the Police Department.

K. YSOs will provide input and guidance on how to respond to bomb threat, or active shooter situation, or other situations that could lead to a lock down at the school sites and appropriate District personnel.

III. The District shall agree to the following:

A. One parking stall in the parking lot for each High School shall be marked "Visalia Police Department Vehicles Only."
B. Each School site shall maintain adequate office space on-site, along with a desk, telephone, district-wide school radio, office supplies and a computer to access VUSD, appropriate student information, and District e-mail.

C. The Principal of each site shall designate a site administrator as the liaison to the YSO and provide a system of accountability by which the YSO can follow which is conducive to the normal operations of both the City and the District. The District is responsible for administration of routine student discipline, including student code of conduct violations and student misbehavior, and the YSO will not be involved in that process unless the violation or misbehavior involves allegations of criminal conduct.

D. In order to maintain the success of the program, the Principal of each site shall provide timely feedback to the supervising YSO Sergeant and designated VUSD Manager in circumstances where said Principal may have concerns related to the performance of the assigned YSO, or questions related to the content of this agreement.

IV. Financial Agreements:

A. The parties to this MOU agree to the following financial obligations:

1. The District and the City hereby agree to share in the costs, salaries, 62 5

benefits, vehicle maintenance and estimated overtime of ten (10) YSOs (at the same pay level of a City Police Officer) each.
a. The City will fund one-half (1/2) of the cost associated with the ten (10) YSO positions, including salaries, benefits and vehicle maintenance, and estimated overtime for the 2024-2025 and 2025- 2026 school years.
b. The District will fund one-half (1/2) of the cost associated with the ten (10) YSO positions, including salaries, benefits and vehicle maintenance, and estimated overtime for the 2024-2025 and 2025- 2026 school years.

2. The City shall provide a Police Sergeant to function as the full time Supervisor of the Visalia Police Department Youth Services Bureau. The City shall fund all salary, benefits, and equipment costs of the Sergeant’s position.

B. The City of Visalia will provide the District with an invoice at the end of each quarter for the costs noted above as they apply to that quarter. The District shall pay that invoice within 30 days to the City of Visalia.

C. The cost breakdown for the Youth Services Program for each agency is as follows:

FY 2024-25 FY 2025-26 Total
City Of Visalia $1,182,724 $1,260,199 $2,442,923
Visalia Unified School District
(10) 1/2 Of S&B
$953,888 $1,011,458 $1,965,346
Program Total $2,136,612 $2,271,657 $4,408,269
FY 2024-25 FY 2025-26 Total

1. One (1) Supervisor, rank
of Sergeant; all Salary &
Benefits ,
$228,837 $248,741 $477,577

2. Ten (10 ) YSOs Police
Officer Rank; Salary &
Benefits, Fuel & Estimated
OT
$1,907,775 $2,022,916 $3,930,691
Program Total $2,136,612 $2,271,657 $4,408,269
63 6

V. Miscellaneous Provisions:

A. This MOU shall commence on July 1, 2024, and continue in full force through June 30, 2026.

B. This MOU may be terminated at any time by either party upon 90 days prior written notice to the other party.

C. The City and the District shall hold harmless, defend, and indemnify each other from and against any liability, claims, and actions, costs, damages, or losses from injury including death to any persons, or damage to any property as a result of any act or omission of the indemnifying party or its employees or agents in the performance of activi ties under this agreement.

D. Any notice to be given hereunder, shall be written and given by either personal delivery or by first class mail, postage pre-paid and addressed as follows:

City of Visalia: Leslie Caviglia
City Manager
City Administration
202 N. Santa Fe, St. Visalia, CA 93291

City of Visalia: Jason Salazar
Chief of Police
Visalia Police Department
303 S. Johnson Visalia, CA 93291

VUSD District: Kirk Shrum
Superintendent
Visalia Unified School District
5000 W. Cypress Avenue
Visalia, CA 93277

E. This MOU shall not be changed, altered, or modified unless the parties hereto agree to such alteration, change, or modification in writing and is signed by all parties.

F. This MOU may not be assigned or transferred by either party without the prior written consent of the other parties.

64 7

IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding on the day and year written below.

DATED:____________________ ________________________________ City of Visalia
Leslie Caviglia, City Manager

DATED:____________________ ________________________________ City of Visalia
Jason Salazar, Chief of Police

DATED:_____________________ _________________________________ Visalia Unified School District
Kirk Shrum, Superintendent

65 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0105 Agenda Date: 4/1/2024 Agenda #: 3.

Agenda Item Wording:

Approve Parcel Map - Request authorization to record the final parcel map for Tentative Parcel Map No. 2023-03, located at 119 West Houston Avenue (APN: 094-055-003).

Deadline for Action: 4/15/2024
Submitting Department: Community Development
Contact Name and Phone Number:

Sarah MacLennan, Assistant Engineer, [email protected] <mailto:[email protected]> (599) 713-4622
Lupe Garcia, Acting City Engineer, [email protected] <mailto:[email protected]>, (599) 713-4197 Jason Huckleberry, Eng & Bldg Director, [email protected] <mailto:[email protected]> (559) 713-4495
Department Recommendation:

Staff recommends that City Council authorize the recordation of the final parcel map for Tentative Parcel Map No. 2023-03.

Summary:

Tentative Parcel Map No. 2023-03 is a request to subdivide a 18,516 square foot parcel into three lots for Residential use in R-1-5 (Single Family Residential) Zone.

Background Discussion:

16.24.080, and require that the City Engineer so indicate on the map, however staff’srecommendation is that the City Council authorize recordation of the final parcel map and accept all offers of dedication as previously described in this report.

Fiscal Impact:

The recording of this final parcel map will have no fiscal impact. There are no shared landscapes or lighting improvements or open spaces.

Prior Council Action:

Tentative Parcel Map 2023-03 was approved by the Planning Commission on May 22, 2023.

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Other: None
Alternatives: None Recommended
Recommended Motion (and Alternative Motions if expected):

I move to authorize the recordation of the final map for Tentative Parcel Map No. 2023-03.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:

1. Final Parcel Map

2. Location Map

3. Aerial Map

4. Development Disclosure
Visalia City Council Printed on 4/26/2024Page 2 of 2
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69 70
71 72
73 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0107 Agenda Date: 4/1/2024 Agenda #: 4.

Agenda Item Wording:

Approve Parcel Map - Request authorization to record the final parcel map for Tentative Parcel Map No. 2023-05, located on the south side of West Glendale Avenue between North Dinuba Boulevard and future North Santa Fe Street (APN: 079-071-030).

Deadline for Action: N/A
Submitting Department: Community Development
Contact Name and Phone Number: Keyshawn Ford, Assistant Engineer, [email protected] <mailto:[email protected]>, (559) 713-4268 Lupe Garcia, Civil Engineer, [email protected] <mailto:[email protected]>, (559) 713-4197 Jason Huckleberry, Engineering & Building Director, [email protected] <mailto:[email protected]>, (559) 713-4495 Department Recommendation:

Staff recommends that the City Council authorize the recordation of the final parcel map for Tentative Parcel Map No. 2023-05, located on the south side of West Glendale Avenue between North Dinuba Boulevard and future North Santa Fe Street.

Background Discussion:

Tentative Parcel Map No. 2023-05 is a request to subdivide a 16.03-acre parcel into four (4) parcels all of which are currently undeveloped. The parcel map dedicates to the City Court Street and Glendale Avenue in fee and provides an Irrevocable Offer of Dedication (IOD) for Santa Fe Street. All frontage improvements have been deferred to future development. The project is consistent with Tentative Parcel Map No. 2023-05 approved by the Planning Commission on May 22, 2023.

Parcels outlined in the subject parcel map are within C-MU (Commercial Mixed Use), R-M-2 (Multi- Family Residential 3,000 square feet per unit) and R-M-3 (Multi-Family Residential 1,500 square feet per unit) zoning. Currently, Parcel 2 is being developed with the Navigation Center facility, while proposed Parcel 3 is an 80-unit multi-family development by Self-Helf Enterprises that has received a revise and proceed from the Site Plan Review Committee. The other two parcels, Parcels 1 and 4, have not been proposed for any development at this time.

Pursuant to Title 16 (Subdivisions) of the Visalia Municipal Code, the City’sauthorization to record the final parcel map is a ministerial action. Specifically, Section 16.24.080 limits the City Council’s action to the specific determination that the final parcel map conforms substantially to the contents of the tentative map, Chapter 16, and the Subdivision Map Act, and provides in pertinent part that “ifthe Council determines that the map is in conformity with the requirements of this Chapter, the Council shall approve the map.” Disapproval based upon any other reasons would be outside the authority of the Council for this particular action. The Council may reject any and all offers of dedication in the Visalia City Council Printed on 4/26/2024Page 1 of 2
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the Council for this particular action. The Council may reject any and all offers of dedication in the final parcel map pursuant to Section 16.24.080 and require that the City Engineer so indicate on the map; however, staff’s recommendation is that the City Council authorize recordation of the final parcel map and accept all offers of dedication as previously described in this report.

Fiscal Impact:

Impact fees will be assessed at time of development.

Prior Council Action: N/A
Other: Tentative Parcel Map No. 2023-05 was approved by the Planning Commission on May 22, 2023.

Alternatives: None Recommended
Recommended Motion (and Alternative Motions if expected):

I move to authorize the recordation of the final parcel map for Tentative Parcel Map No. 2023-05.

Environmental Assessment Status: N/A
CEQA Review: Categorically Exempt pursuant to CEQA Guidelines Sections 15305 and 15315, Categorical Exemption No 2023-24.

Attachments: 1. Final Parcel
Map 2. Location Map

3. Aerial Map

4. Development Disclosure
Visalia City Council Printed on 4/26/2024Page 2 of 2
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75 59.92'
267.75'N00° 10' 48"E 327.67' (OA)<N0° 10' 29"E 327.68'><S0° 02' 31"E 327.70'>N0° 10' 49"E 327.67'N0° 02' 12"W 327.67'

39.39' [39.40']

40.63'
N89° 58' 29"W 20.40'<N89° 55' 18"E 20.40'>
N89° 58' 25"W 21.64'<S89° 58' 30"W 21.64'>
324 S. SANTA FE, STE. AVISALIA, CA 93292TEL: 559.802.3052FAX: 559.802.3215www.4-creeks.com

OWNER'S STATEMENT
FOR:SELF-HELP ENTERPRISES, A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATIONTHOMAS J. COLLISHAW, PRESIDENT/CEODATE WE, THE UNDERSIGNED, HEREBY CERTIFY THAT WE ARE THE ONLY PERSONS HAVING ANY RECORD TITLEINTEREST IN THE REAL PROPERTY INCLUDED WITHIN THE BOUNDARIES OF THE SUBDIVISION SHOWN UPON THISMAP, AND DO HEREBY CONSENT TO THE PREPARATION AND RECORDING OF SAID MAP AND THE CONSENT OFNO OTHER PERSON IS NECESSARY.WE HEREBY OFFER TO DEDICATE AND DO DEDICATE THE FOLLOWING, AS SHOWN WITHIN THE BOUNDARIES OFTHE MAP HEREON, AND FOR THE SPECIFIED PURPOSES:1.SANITARY SEWER EASEMENT TO THE CITY OF VISALIA FOR THE INSTALLATION AND MAINTENANCE OFSANITARY SEWER PIPELINES AS SHOWN HEREON2.RIGHT OF WAY FOR GLENDALE AVENUE AND COURT STREET DEDICATED IN FEE TO THE CITY OF VISALIA3.AN IRREVOCABLE OFFER OF DEDICATION IN FEE FOR SANTA FE STREET TO THE CITY OF VISALIA ASSHOWN HEREON AND DESIGNATED "IRREVOCABLE OFFER OF DEDICATION IN FEE" DATED THIS DAY OF , 20______JASON T. BRITT, COUNTY ADMINISTRATIVE OFFICER/BY: DEPUTY

BOARD OF SUPERVISOR'S STATEMENT
RECORDER'S STATEMENTDOCUMENT NO. FILED THIS DAY OF , 20 , AT M.,IN BOOK OF PARCEL MAPS, AT PAGE TULARE COUNTY RECORDS,TULARE COUNTY ASSESSOR/CLERK-RECORDERBY: DEPUTYAT THE REQUEST OF 4 CREEKS, INC.TARA K. FREITAS, CPA

SURVEYOR'S STATEMENTCITY SURVEYOR'S STATEMENTCITY PLANNER

CLERK OF THE BOARD OF SUPERVISORS

FEE PAID
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY INCONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE ATTHE REQUEST OF SELF-HELP ENTERPRISES, IN JANUARY 2022 AND SAID FIELD SURVEY IS TRUE ANDCOMPLETE AS SHOWN. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THEAPPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY. ALL MONUMENTS ARE OF THECHARACTER AND OCCUPY, OR WILL OCCUPY, THE POSITIONS INDICATED WITHIN ONE YEAR OF THERECORDING OF THIS MAP AND ARE, OR WILL BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED.I HEREBY STATE THAT I HAVE EXAMINED THIS MAP; THAT THE SUBDIVISION AS SHOWN ISSUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP, AND ANY APPROVED ALTERATIONSTHEREOF; THAT ALL OF THE PROVISIONS OF CHAPTER 2 OF THE SUBDIVISION MAP ACT AND ANY LOCALORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIEDWITH; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT.I HEREBY STATE THAT THIS PARCEL MAP CONFORMS TO THE TENTATIVE PARCEL MAP TPM NO. 2023-05APPROVED BY THE CITY OF VISALIA PLANNING COMMISSION AT THE REGULAR MEETING HELD ON MAY 22, 2023.I, JASON T. BRITT, COUNTY ADMINISTRATIVE OFFICER/CLERK OF THE BOARD OF SUPERVISORS OF THECOUNTY OF TULARE, STATE OF CALIFORNIA, DO HEREBY STATE THAT THE SAID BOARD OFSUPERVISORS HAS APPROVED THE PROVISIONS MADE FOR THE PAYMENT OF TAXES AS PROVIDED INDIVISION 2 OF TITLE 7 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.

FLOOD HAZARD ZONEAS DELINEATED ON THE FEDERAL EMERGENCY MANAGEMENT AGENCY'S FLOOD INSURANCE MAP (MAPNUMBER 06107C0935E) FOR COMMUNITY NO. 060409, CITY OF VISALIA, TULARE COUNTY, CALIFORNIA,EFFECTIVE JUNE 16, 2009, THE PROPERTY SHOWN ON THIS MAP LIES FULLY WITHIN A FLOOD ZONE AREADESIGNATED ZONE X (UNSHADED), WHICH ARE AREAS OUTSIDE OF 0.2% ANNUAL CHANCE FLOODPLAIN.

NORTHNO SCALERANDY D. WASNICK P.L.S. 8163 DATEMICHAEL E. LONG. CITY SURVEYOR P.L.S. 6815 DATEPAUL BERNAL, PLANNING AND COMMUNITY PRESERVATION DIRECTOR/CITY PLANNERDATE TPM 2023-05
STATE OF CALIFORNIAPROFESSIONAL LAND SURVEYORRANDY D. WASNICKEXP: 12/31/24PLS 8163 BEING A PORTION OF THE SOUTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 17, TOWNSHIP 18 SOUTH,RANGE 25 EAST, MOUNT DIABLO BASE AND MERIDIAN IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIATHE LAND REFFERED TO IS SITUATED IN THE COUNTY OF TULARE, CITY OF VISALIA, STATE OF CALIFORNIA, AND ISDESCRIBED AS FOLLOWS:PARCEL 1:THE SOUTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 17, TOWNSHIP 18 SOUTH, RANGE 25EAST, MOUNT DIABLO BASE AND MERIDIAN, IN THE COUNTY OF TULARE, STATE OF CALIFORNIA, ACCORDING TO THEOFFICIAL PLAT OF THE SURVEY ON SAID LAND ON FILE IN THE BUREAU OF LAND MANAGEMENT AT THE DATE OF THEISSUANCE OF THE PATENT THEREOF.EXCEPTING THEREFROM THE SOUTH 338 FEET OF THE SOUTH HALF OF THE NORTH HALF OF SAID SOUTHWEST QUARTER.ALSO EXCEPTING THEREFROM THAT PORTION OF SAID PROPERTY AS CONVEYED TO THE STATE OF CALIFORNIA INDOCUMENT DATED SEPTEMBER 2, 1970, RECORDED DECEMBER 1, 1970, IN BOOK 2925, PAGE 387 OF OFFICIAL RECORDS.AND ALSO EXCEPTING THEREFROM THAT PORTION CONVEYED TO THE CITY OF VISALIA IN DOCUMENT RECORDED MAY22, 2008 UNDER RECORDER'S SERIAL NUMBER 208-0037267 OF OFFICIAL RECORDS.PARCEL 2:TOGETHER WITH A RIGHT OF WAY FOR ROAD PURPOSES OVER THE NORTH FIVE FEET OF THE SOUTH 338 FEET OF THESOUTH HALF OF THE NORTH HALF OF SAID SOUTHWEST QUARTER.

PARCEL MAP NO.LEGAL DESCRIPTIONVICINITY MAPLEGEND ( ) [ ]TCRRECORD DATA PER MAP OF RIVER ISLAND RANCH SUBDIVISION PHASE 1RECORDED IN VOLUME 44 OF MAPS, AT PAGE 48, TCRRECORD DATA PER PARCEL MAP NO. 5263 RECORDEDIN BOOK 53 OF PARCEL MAPS, AT PAGE 70, TCR VISALIA CITY LIMITSDINUBA BLVD SR-63PIQGLENDALE AVE
FOUND MONUMENT AS DESCRIBEDFOUND BRASS DISC FLUSH IN CONC. TAGGED "PLS 8163"

TULARE COUNTY RECORDSSHADED LINE INDICATES SUBDIVISION BOUNDARY BASIS OF BEARINGSTHE WEST LINE OF THE SOUTHWEST QUARTER OF SECTION 17, T.18 S, R.25 E, M D B & M, PER LS 25-41 RECORDED IN BOOK 25 OF LICENSEDSURVEYS AT PAGE 41, TCRTAKEN AS N00°02'12"W PER RIVER ISLAND RANCH PHASE 1
ABGRANT EASEMENT FOR STREET, UTILITY, STORM DRAIN, AND SANITARYSEWER TO THE CITY OF VISALIA, A MUNICIPAL CORPORATIONRECORDED 9/13/2018 AS INSTRUMENT NO. 2018-0050537 OF O.R.T.C.

OFFICIAL RECORDS TULARE COUNTYO.R.T.C.

SET 3/4" IRON PIPE, TAGGED PLS 8163
PROPERTY CONVEYED TO STATE OF CALIFORNIA PER GRANT DEEDRECORDED 12/1/1970 IN BOOK 2925 AT PAGE 387 AS INSTRUMENT NO.40610 OF O.R.T.C.PROPERTY CONVEYED TO THE CITY OF VISALIA PER GRANT DEEDRECORDED 5/22/2008 AS INSTRUMENT NO. 2008-0037267 OF O.R.T.C.C

OFFERED FOR DEDICATION IN FEE FOR PUBLIC STREET AND UTILITY PURPOSES

DIRREVOCABLE OFFER OF DEDICATION IN FEE TO THE CITY OF VISALIAPER THIS MAP A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THEIDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE ISATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.STATE OF CALIFORNIA/COUNTY OF TULAREON _______________, BEFORE ME, ____________________________, A NOTARY PUBLICPERSONALLY APPEARED, ___________________________________________WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARESUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAMEIN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENTTHE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOINGPARAGRAPH IS TRUE AND CORRECT.WITNESS MY HAND.SIGNATUREPRINT NAMEMY COMMISSION EXPIRES:COMMISSION NO.PRINCIPAL PLACE OF BUSINESS: COUNTY

NOTARY ACKNOWLEDGEMENT
SCALE: 1" = 40'
(OA)OVERALL DISTANCE AND BEARING
SAN FRANCISCO AND SAN JOAQUIN VALLEY RAILWAY EASEMENT PERVOLUME 81, PAGER 25 OF DEEDS, O.R.T.C.

W 1/4 COR. SEC 17-18/25FOUND BRASS DISC INHIGHWAY WELL PER LS 25-41 SW COR. SEC 17-18/25FOUND BRASS DISC INHIGHWAY WELL PER LS 25-41 BASIS OF BEARINGSN0° 10' 48"E - CONSTRUCTION CENTERLINES0° 02' 12"E 2,662.68' (2,662.72')NORTH DINUBA BLVD. (SR-63)A AB
B19'
19'
NORTH0'40'40'DETAIL 'A'
< >RECORD DATA PER GRANT DEED 76588 RECORDEDIN BOOK 2925, AT PAGE 387, AS INSTRUMENT NO. 40610 NW COR. S 1/2 N 1/2SW 1/4 SEC. 17-18/25665.67' (665.67')

ALL DISTANCES HERON ARE MEASURED AND CALCULATED VIA GROUND PARCEL 1(THIS MAP)
EF5' EASEMENT FOR ROAD PURPOSES PER CORPORATION DEED TOSELF-HELP ENTERPRISES, A CALIFORNIA NONPROFIT PUBLIC BENEFITRECORDED 7/17/2023 AS INSTRUMENT NO. 2023-0032186 PREPARED BY:PREPARED BY:

CITY CLERK'S STATEMENTTHIS IS TO STATE THAT AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF VISALIA HELD ON THIS _______ DAY OF_____________________, 20______, AN ORDER WAS DULY AND REGULARLY MADE AND ENTERED INTO APPROVING THIS MAP ANDSUBDIVISION AND, ON BEHALF OF THE PUBLIC, ACCEPTING SUBJECT TO IMPROVEMENT, THE PUBLIC STREETS, A SANITARY SEWEREASEMENT, AND REJECTING THE IRREVOCABLE OFFER OF DEDICATION IN FEE TO THE CITY OF VISALIA AS SHOWN HEREON ANDDESIGNATED AS "IRREVOCABLE OFFER OF DEDICATION IN FEE" TO HEREAFTER REMAIN AN IRREVOCABLE OFFER OF DEDICATION IN FEEUNTIL ACCEPTED OR TERMINATED BY SEPARATE RESOLUTION OF THE CITY COUNCIL, AND CONSENTING TO THE ABANDONMENT OFTHAT PORTION OF THE STREET, UTILITY, STORM DRAIN AND SEWER EASEMENT AS SHOWN AND NOTED HEREON, ALL INCLUDED WITHINTHE BOUNDARIES OF THE SUBDIVISION AND AS SHOWN UPON THIS MAP.WITNESS MY HAND AND OFFICIAL SEAL OF THE CITY OF VISALIA, THIS DAY OF , 20 .LESLIE B. CAVIGLIACITY MANAGER/CITY CLERKBY: CHIEF DEPUTY CITY CLERKABANDONMENT NOTEIN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE SECTION 66434 (g), THE FILINGOF THIS MAP DOES HEREBY CONSTITUTE THE ABANDONMENT OF THE FOLLOWING PUBLICEASEMENT:

PORTION OF THE EASEMENT FOR STREET, UTILITY, STORM DRAIN, ANDSANITARY SEWER IN FAVOR OF THE CITY OF VISALIA PER DOC. REC. 9/13/2018,AS INSTR. NO. 2018-0050537 OF O.R.T.C. TO BE ABANDONED BY THIS MAP

1. THAT PORTION OF THE EASEMENT FOR STREET, UTILITY, STORM DRAIN, ANDSANITARY SEWER IN FAVOR OF THE CITY OF VISALIA PER DOCUMENT RECORDED9/13/2018 AS INSTRUMENT NO. 2018-0050537 OF O.R.T.C., AS DELINEATED ANDDESIGNATED FOR ABANDONMENT HEREON GEASEMENT FOR ELECTRICAL SUPPLY AND COMMUNICATION SYSTEMSIN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANYRECORDED 8/8/2023 AS DOCUMENT NO. 2023-0036322STATE OF CALIFORNIA/COUNTY OF TULARE SIGNATUREMY COMMISSION EXPIRES:PRINCIPAL PLACE OF BUSINESS: COUNTY ON _______________, BEFORE ME, ____________________________, A NOTARY PUBLIC PRINT NAMECOMMISSION NO.

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THEIDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE ISATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.PERSONALLY APPEARED, _______________________________________ WHO PROVED TO ME ON THE BASISOF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHININSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIRAUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THEPERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THEFOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND.

NOTARY ACKNOWLEDGEMENT
BENEFICIARY STATEMENTTHE UNDERSIGNED, AS BENEFICIARY UNDER DEED OF TRUST RECORDED 08-10-2022 AS INSTRUMENT NO.2022-50753, OF OFFICIAL RECORDS, DOES HEREBY JOIN IN AND CONSENT TO THE EXECUTION OF THEFOREGOING OWNER'S STATEMENT AND TO THE PREPARATION AND RECORDATION OF THIS MAP AND ALLDEEDING AND DEDICATIONS THEREON.FOR: VISALIA SENIOR HOUSING, A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATIONITS SOLE MEMBER/MANAGERBY: LESLIE CAVIGLIA, PRESIDENTDATE SEE SHEET 3:FOR ADDITIONAL BENEFICIARY STATEMENTAND NOTARY ACKNOWLEDGMENT 76 N89° 31' 34"E 459.58' [N89° 31' 23"E 459.58']438.67' [438.68'] 282930313233
PARCEL 13.11 AC

30.00'30.00'60.00'

39.39'[39.40']5.00'
507.35'446.63' (446.64')18.37' (18.37')40.63'19'
19'338'
426.01'
267.75'N0° 01' 36"E 297.66'456.73'327.67'843.51'59.92'913.35' N00° 10' 48"E 327.67' (OA)327.67'N45° 06' 12"E 42.37'559.98'

30.00'30.00'60.00'
1920212223
PARCEL 33.21 ACPARCEL 22.92 AC

30.00'30.00'
287.55'N0° 01' 35"E 665.65'427.50'
417.50'287.65'459.61'N89° 58' 25"W 2613.08' (OA)N89° 58' 25"W 2653.71' (OA) (2653.72') S89° 58' 29"E 2409.98' (OA)N89° 58' 29"W 2651.51' (OA) [S89° 58' 40"E 2651.49']327.65' N45° 01' 35"E 14.14'N44° 41' 13"W 14.21'30.00'30.00' 11121413 PARCEL 46.80 AC

60.00'30.00'30.00'

5.00'N0° 00' 00"E 297.64'469.75'
1453.94'1493.76'835.58'825.21'12 108.57'30.00'
338'
205.97'N44° 58' 25"W 28.28'
875.00'297.63'
338.01' [338.00']
1996.88' (1996.88)N0° 01' 35"E 100.00'108.75'327.62'N0° 19' 18"W 327.63' 102.13' [102.13']30.00'100.01' [100.00']60.00' [60.00']

50.00'
N0° 19' 18"W 4.34'Δ=12°41'17"R=400.00'L=88.58'Δ=12°20'24"R=400.00'L=86.15'N89° 58' 25"W (R)N77° 20' 18"E (R)N89° 40' 42"E (R) 120.00'30.00'

31.01'61.01'
N89° 58' 29"W 2649.23' (OA) [S89° 58' 40"E 2649.20']338.00'N89° 58' 29"W 1,597.80' [S89° 58' 40"E 1,597.77']98.17' [98.17']

14.21'N44° 41' 13"W20.00'19.90'N44° 58' 25"W 42.43'PREPARED BY:324 S. SANTA FE, STE. AVISALIA, CA 93292TEL: 559.802.3052FAX: 559.802.3215www.4-creeks.com TPM 2023-05BEING A PORTION OF THE SOUTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 17, TOWNSHIP 18 SOUTH,RANGE 25 EAST, MOUNT DIABLO BASE AND MERIDIAN IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIAPARCEL MAP NO.

LEGEND ( ) [ ]TCRRECORD DATA PER MAP OF RIVER ISLAND RANCH SUBDIVISION PHASE 1RECORDED IN VOLUME 44 OF MAPS, AT PAGE 48, TCRRECORD DATA PER PARCEL MAP NO. 5263 RECORDEDIN BOOK 53 OF PARCEL MAPS, AT PAGE 70, TCR SANTA FE ST.

GLENDALE AVENUE
NORTH DINUBA BLVD. (SR-63)N. LINE OF S. 338.00 FTN1/2 OF SW1/4 SEC.17 RIVER ISLAND RANCH PHASE 1W 1/4 COR. SEC 17-18/25FOUND BRASS DISC INHIGHWAY WELL PER LS 25-41 SW COR. SEC 17-18/25FOUND BRASS DISC INHIGHWAY WELL PER LS 25-41N 1/4 COR. SEC 20-18/25 FOUND 1"IP TAGGED LS 4433 PER RS 12-54FOUND 2" BRASS CAP FLUSHSTAMPED PLS 4076PER PM 5263 N 1/4 CORNER SEC. 17-18/25FOUND PATCH WITH CTR.NAIL & O/S PER TULARECOUNTY TIES & PER RS 19-12,657.22'(2,657.22') [2,657.25']CTR. SEC. 17-18/25 PARCEL MAP NO. 5263PARCEL 2
FOUND MONUMENT AS DESCRIBEDFOUND BRASS DISC FLUSH IN CONC. TAGGED "PLS 8163"

PER RIVER ISLAND RANCH PHASE 1PK NAIL FLUSH IN MEDIANPER PM 5263 1331.26' [331.26'] 2662.51' [2662.47']
665.63' (665.63')
ABGRANT EASEMENT FOR STREET, UTILITY, STORM DRAIN, AND SANITARYSEWER TO THE CITY OF VISALIA, A MUNICIPAL CORPORATION RECORDED9/13/2018 AS INSTRUMENT NO. 2018-0050537 OF O.R.T.C.OFFICIAL RECORDS TULARE COUNTYO.R.T.C.

BASIS OF BEARINGS
514.58' [514.59']
NORTH0'8080SET 3/4" IRON PIPE, TAGGED PLS 8163
N00° 20' 56"E 5319.73' [N00° 20' 45"E 5319.72]N0° 10' 48"E - CONSTRUCTION CENTERLINES0° 02' 12"E 2,662.68' (2,662.72') PROPERTY CONVEYED TO STATE OF CALIFORNIA PER GRANT DEEDRECORDED 12/1/1970 IN BOOK 2925 AT PAGE 387 AS INSTRUMENT NO.40610 OF O.R.T.C.PROPERTY CONVEYED TO THE CITY OF VISALIA PER GRANT DEEDRECORDED 5/22/2008 AS INSTRUMENT NO. 2008-0037267 OF O.R.T.C.COFFERED FOR DEDICATION IN FEE FOR PUBLIC STREET AND UTILITY PURPOSES AB
BA
C C
C
C C C

DIRREVOCABLE OFFER OF DEDICATION IN FEE TO THE CITY OF VISALIAPER THIS MAP D
D
E5' EASEMENT FOR ROAD PURPOSES PER CORPORATION DEED TOSELF-HELP ENTERPRISES, A CALIFORNIA NONPROFIT PUBLIC BENEFITRECORDED 7/17/2023 AS INSTRUMENT NO. 2023-0032186 EE10' SEWER EASEMENTIN FAVOR OF THE CITYOF VISALIA PER THIS MAP SCALE: 1" = 80'
LOT ELOT DLOT CLOT B665.67' (665.67')
338.00' [338.00']
(OA)OVERALL DISTANCE AND BEARINGALL DISTANCES HERON ARE MEASUREDOR CALCULATED VIA GROUNDFSAN FRANCISCO AND SAN JOAQUIN VALLEY RAILWAY EASEMENT PERVOLUME 81, PAGER 25 OF DEEDS, O.R.T.C.PREPARED BY:
39'
< >RECORD DATA PER GRANT DEED 76588 RECORDEDIN BOOK 2925, AT PAGE 387, AS INSTRUMENT NO. 40610 F
SEE DETAIL 'A'ON SHEET 1
160'DEDICATED IN FEE FOR PUBLICSTREET & UTILITY PURPOSES PERPARCEL MAP 526339' DEDICATED IN FEE FOR RIGHT OF WAYPER GRANT DEED RECORDED 5/23/2023AS INSTRUMENT NO. 2023-002397561' FFF
PARCEL 2DOC. NO. 2017-0034093REC. 6/15/2017 O.R.T.C.5'
SEE DETAIL BELOW FOR PORTION OF CITYOF VISALIA EASEMENT, REC. AS INSTRUMENTNO. 2018-0050537, O.R., TO BE ABANDONEDPER THIS MAP (HATCHED AREA) 30'N45° 01' 35"E 42.43'14.14'N45° 01' 35"E20.00'20.00'N89° 58' 25"WN0° 01' 35"ECOURT ST.

GLENDALE AVENUEPARCEL 3CCCC PORTION OF THE EASEMENT FOR STREET, UTILITY, STORM DRAIN, ANDSANITARY SEWER IN FAVOR OF THE CITY OF VISALIA PER INSTRUMENTNO. 2018-0050537 OF O.R.T.C. TO BE ABANDONED BY THIS MAP NORTHDETAILSCALE: 1" = 20'
30'
30'
N89° 58' 25"W30'CCCN0° 01' 35"EPARCEL 2GEASEMENT FOR ELECTRICAL SUPPLY AND COMMUNICATION SYSTEMSIN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANYRECORDED 8/8/2023 AS DOCUMENT NO. 2023-0036322 G

CENTERLINE
77 PREPARED BY:324 S. SANTA FE, STE. AVISALIA, CA 93292TEL: 559.802.3052FAX: 559.802.3215www.4-creeks.com TPM 2023-05BEING A PORTION OF THE SOUTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 17, TOWNSHIP 18 SOUTH,RANGE 25 EAST, MOUNT DIABLO BASE AND MERIDIAN IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIAPARCEL MAP NO.

PREPARED BY:

STATE OF CALIFORNIA/COUNTY OF TULARE
SIGNATUREMY COMMISSION EXPIRES:PRINCIPAL PLACE OF BUSINESS: COUNTY ON _______________, BEFORE ME, ____________________________, A NOTARY PUBLIC PRINT NAMECOMMISSION NO.

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THEIDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE ISATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.PERSONALLY APPEARED, _______________________________________ WHO PROVED TO ME ON THE BASIS OFSATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENTAND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES),AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OFWHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOINGPARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND.

NOTARY ACKNOWLEDGEMENT
BENEFICIARY STATEMENTUNDER THE SEPARATE DEEDS OF TRUST RECORDED 07-26-2022 AS INSTRUMENT NO. 2022-47595, RECORDED 07-26-2022 ASINSTRUMENT NO. 2022-47596, RECORDED 02-14-2023 AS INSTRUMENT NO. 2023-6917, RECORDED 10-13-2023 AS INSTRUMENT NO.2023-0049583 OF OFFICIAL RECORDS, DOES HEREBY JOIN IN AND CONSENT TO THE EXECUTION OF THE FOREGOING OWNER'SSTATEMENT AND TO THE PREPARATION AND RECORDATION OF THIS MAP AND ALL DEEDING AND DEDICATIONS THEREON.CITY OF VISALIA, A CALIFORNIA CHARTER LAW CITYBY: __________________________________________________________________LESLIE CAVIGLIA, ITS CITY MANAGERDATEATTEST: ______________________________________________________________MICHELLE NICHOLSON, CHIEF DEPUTY CITY CLERKAPPROVED AS TO FORM:___________________________________________KEN RICHARDSON, CITY ATTORNEY 78 79
80 Form Date: 8/9/07 Page 1 of 2

CITY OF VISALIA
Disclosure Development Project

INCOMPLETE OR LATE SUBMISSION OF DISCLOSURE STATEMENT COULD RESULT IN CONTINUANCE OR DELAY OF YOUR PROJECT.

SITE:

Address or APN(s): ___________ ______________________________________________________________________ Short Title or Name of proposed project: _________________________________________________________________ Summary description of the proposed project: _____________________________________________________________ __________________________________________________________________________________________________ PROPERTY OWNER(S):

If more than two owners, please provide information and signature(s) on a separate sheet.

Name (print) _____________________________________ Name (print) ______________________________________ Mailing Address _________________________________ Mailing Address ____ _______________________________ _______________________________________________ _________________________________________________ Phone _________________________________________ Phone ___________________________________________ Statement: I/We declare under penalty of perjury that I am /we are the legal owner(s) of the property involved in this application. I/We authorize the person named in this a pplication as the Project Main Contact to act as my/our representative with City Staff regarding the processing of this application.

_______________________ ____________________________________________ D a t e P r o p e r t y O w n e r S i g n a t u r e ____________________________________________
Print Name & Title

OTHER INVOLVED PARTIES:

Fill in all that apply.

It is planned that the property will be sold to ______________________________________________________________ (Write “none” if property owner(s) do not plan to sell property.) Developer/Builder __________________________________________________________________________________ Mailing Address ____________________________________________________________________________________ Phone _____________________ Fax _____________________
8445 W. Elowin Court
(559) 802-1653
None
Visalia, CA 93291
3/13/2024
Self-Help Enterprises
Betsy McGovern-Garcia, Vice President
Subdivision of one (1) parcel into four (4) parcels
Rancho Colegio
8445 W. Elowin Court
(559) 802-1653
Self-Help Enterprises
079-071-030
81 Form Date: 8/9/07 Page 2 of 2

NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:

List the names of all principals, partners, and/or trust ees where any property owner and/or developer/builder are a partnership or trust. For corporations provide names of officers, directors a nd all stockholders owning more than 10% equity interest in corporation:

NOTICE:

If the above information regardi ng ownership and interest in this pr operty changes before the project goes before City Council or Planning Commission, it is the responsibilit y of such parties to notify the City of Visalia of this change(s).
82 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0109 Agenda Date: 4/1/2024 Agenda #: 5.

Agenda Item Wording:

Acceptance of Senate Bill (SB) 1383 Local Assistance Grant - Confirm acceptance and appropriate $378,430 of grant funds from the Senate Bill (SB) 1383 Local Assistance Grant Program toward the purchase of one front load solid waste truck and recycling and food waste education.

Deadline for Action: 4/1/2024
Submitting Department: Public Works
Contact Name and Phone Number: Jason Serpa, 559-713-4533, [email protected] Nick Bartsch, 559-713-4052, [email protected]
Department Recommendation:

It is recommended that the City Council confirm acceptance and appropriate $378,430 of grant funds from the Senate Bill (SB) 1383 Local Assistance Grant Program funded by the Greenhouse Gas Reduction Fund from the Department of Resources Recycling and Recovery (CalRecycle).

Background Discussion:

SB 1383 triggered the City’s Solid Waste Department to purchase more green waste and food waste bins in order to comply with regulations. Since 2020, the City has purchased over 500 green bins, and many of these were used as food waste bins to accommodate restaurant food waste laws and newly developed restaurants within the City. The current restaurant food waste route approaches 140 bins per day and needs help to sustain operations. A normal commercial route can pick up an average of 96-105 bins per day depending on the amount of waste in the containers.

After the legislation of SB 1383, the City hired 2 additional drivers in the commercial division along with an additional driver that could fill in for either residential or commercial. These drivers were justified by the number of additional bins the City had to purchase and equip businesses with to conform to these state mandates. At the time, because the City had sufficient backup trucks, these drivers were hired and put into those trucks, putting off the need for additional units until availability and needs arose. Utilizing available grant funds, the purchase of a new truck will help solidify the commercial fleet in respect to food waste route needs.

SB 1383 Local Assistance Grant:

In the State of California’s FY 2021-22 Budget Act, $60,000,000 was allocated to be used to provide grants to local jurisdictions to assist in the implementation of regulations adopted by the Department of Resources Recycling and Recovery. Senate Bill (SB) 1383 Lara, Statutes of 2016, set methane emissions reduction targets for California in a statewide effort to reduce emissions of short-lived climate pollutants.

The SB 1383 Local Assistance Grant Program provides funding to assist local jurisdictions meet the following requirements:

Visalia City Council Printed on 4/26/2024Page 1 of 3
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83 File #: 24-0109 Agenda Date: 4/1/2024 Agenda #: 5.
· Provide Organics collection services to all residents and businesses. · Conduct education and outreach to the community.
· Secure access to recycling and edible food recovery capacity. · Establish edible food recovery program.
· Procure recyclable and recovered organic products.
· Monitor compliance and conduct enforcement.

In May of 2023, the City was awarded a first round of funding in the amount of $183,590 to be used for the purchase of green recycling bins. In this second round of funding, the City of Visalia Solid Waste staff applied for CalRecycle Local Assistance Grant funding to contribute toward a purchase of a new solid waste truck to assist with food waste routes. Additionally, food waste and recycling education is included in the budget detailed below.

Fiscal Impact:

The items included in the CalRecycle approved grant budget is as follows:

Composting/Food Waste Education Signage for Solid Waste Trucks $ 15,000.00 Education and Outreach Subtotal $ 15,000.00 Indoor business recycling receptacles that are given to businesses when a solid waste assessment is made by the conservation technician. This is to promote recycling at businesses within City limits.
$ 20,000.00
Commercial Food Waste Route Front Load Solid Waste Truck to create new route for prevention of landfill bound foodwaste - Estimated purchase price ($475,000) - City to fund remainder of balance.
$ 343,430.00
Equipment Subtotal: $ 363,430.00 Total Project Funds $ 378,430.00 Equipment (not related to Edible Food Recovery such as PPE, bins, lids, etc.) Education and Outreach
The $15,000 allocated for education and outreach will be used to create new composting and food waste signage for the solid waste trucks. The equipment budget is $363,430 with $20,000 being allocated to provide recycling receptacles to businesses within the City limits to promote recycling.

The remaining $343,430 will partially fund a new solid waste truck with an estimated cost of $475,000. This would leave approximately $131,570 to come from the Solid Waste Enterprise fund after applying the grant proceeds to the truck purchase. Due to price fluctuations, staff will seek approval to appropriate the additional funding when staff returns to award a contract to purchase the truck.

The funds appropriated within this staff report will be allocated from the Solid Waste Enterprise fund (441) for Fiscal Year 2023/2024, and no General Fund money is being requested for this program budget.

Prior Council Action: May 2023 - Council acceptance of first round of grant funds - $183,590 Other: N/A
Alternatives: Decline the $378,430 grant and continue to use the Solid Waste Enterprise to fund future purchases of education materials and fleet growth.

Visalia City Council Printed on 4/26/2024Page 2 of 3
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84 File #: 24-0109 Agenda Date: 4/1/2024 Agenda #: 5.

Recommended Motion (and Alternative Motions if expected):

I move to confirm acceptance and appropriation of a $378,430 grant from the Senate Bill (SB) 1383 Local Assistance Grant Program funded by the Greenhouse Gas Reduction Fund from the Department of Resources Recycling and Recovery (CalRecycle).

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: CalRecycle Resolution for Signing Authority, Grant Terms and Conditions Visalia City Council Printed on 4/26/2024Page 3 of 3
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85 86
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 1 Exhibit A
Terms and Conditions
SB 1383 Local Assistance Grant Program
Fiscal Year 2022–23

The following terms used in this Grant Agreement (Agreement) have the meanings given to them below, unless the context clearly indicates otherwise:
• "CalRecycle" means the Department of Resources Recycling and Recovery. • "Director" means the Director of CalRecycle or his or her designee. • "Grant Agreement" and "Agreement" means all documents comprising the agreement between CalRecycle and the grantee for this grant. • "Grant Manager" means CalRecycle staff person responsible for monitoring the grant.
• "Grantee" means the recipient of funds pursuant to this Agreement. • "Program" means the SB 1383 Local Assistance Grant Program. • "State" means the State of California, including, but not limited to, CalRecycle and/or its designated officer.

Air or Water Pollution Violation
The grantee shall not be:
(a) In violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district. (b) Out of compliance with any final cease and desist order issued pursuant to Water Code Section 13301 for violation of waste discharge requirements or discharge prohibitions.
(c) Finally determined to be in violation of provisions of federal law relating to air or water pollution.

Amendment
No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

Americans with Disabilities Act
The grantee assures the state that it complies with the Americans with Disabilities Act of 1990 (ADA) (42 U.S.C.§ 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.

87 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 2 Assignment, Successors, and Assigns
(a) This Agreement may not be assigned by the grantee, either in whole or in part, without CalRecycle’s prior written consent.
(b) The provisions of this Agreement shall be binding upon and inure to the benefit of CalRecycle, the grantee, and their respective successors and assigns.

Audit/Records Access
The grantee agrees that CalRecycle, the Department of Finance, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The grantee agrees to maintain such records for possible audit for a minimum of three (3) years after final payment date or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The grantee agrees to allow the designated representative(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the grantee agrees to include a similar right of the State to audit records and interview staff in any contract or subcontract related to performance of this Agreement.

[It may be helpful to share the Terms and Conditions (Exhibit A) and Procedures and Requirements (Exhibit B) with your finance department, contractors and subcontractors.

Examples of audit documentation include, but are not limited to: expenditure ledger, payroll register entries and time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts, change orders, invoices, and/or cancelled checks.]

Authorized Representative
The grantee shall continuously maintain a representative vested with signature authority authorized to work with CalRecycle on all grant-related issues. The grantee shall, at all times, keep the Grant Manager informed as to the identity and contact information of the authorized representative.

Availability of Funds
CalRecycle's obligations under this Agreement are contingent upon and subject to the availability of funds appropriated for this grant.

Bankruptcy/Declaration of Fiscal Emergency Notification If the grantee files for protection under Chapter 9 of the U.S. Bankruptcy Code (11 U.S.C. §901 et seq.) or declares a fiscal emergency at any time during the Grant Term, the grantee shall notify CalRecycle within 15 days of such filing or declaration, pursuant to the procedures set forth in the section entitled “Communications” herein.

88 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 3 Charter Cities
If the grantee is a charter city, a joint powers authority that includes one or more charter cities, or the regional lead for a regional program containing one or more charter cities, the grantee shall not receive any grant funding if such funding is prohibited by Labor Code section 1782. If it is determined that Labor Code section 1782 prohibits funding for the grant project, this Agreement will be terminated and any disbursed grant funds shall be returned to CalRecycle.

Child Support Compliance Act
For any agreement in excess of $100,000, the grantee acknowledges that:
(a) The grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code Section 5200 et seq.
(b) The grantee, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees, and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

Communications
All communications from the grantee to CalRecycle shall be directed to the Grant Manager. All notices, including reports and payment requests, required by this Agreement shall be given in writing by email, letter, or fax to the Grant Manager as identified in the Procedures and Requirements (Exhibit B). If an original document is required, prepaid mail or personal delivery to the Grant Manager is required following the email or fax.

Compliance
The grantee shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits. The grantee shall provide evidence, upon request, that all local, state, and/or federal permits, licenses, registrations, and approvals have been secured for the purposes for which grant funds are to be expended. The grantee shall maintain compliance with such requirements throughout the Grant Term. The grantee shall ensure that the requirements of the California Environmental Quality Act are met for any approvals or other requirements necessary to carry out the terms of this Agreement. The grantee shall ensure that all of grantee’s contractors and subcontractors have all local, state, and/or federal permits, licenses, registrations, certifications, and approvals required to perform the work for which they are hired. Any deviation from the requirements of this section shall result in non- payment of grant funds.

Conflict of Interest
The grantee needs to be aware of the following provisions regarding current or former state employees. If the grantee has any questions on the status of any person 89 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 4 rendering services or involved with this Agreement, CalRecycle must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code, § 10410):
(a) No officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required as a condition of regular state employment. (b) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code, § 10411):
(a) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
(b) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the twelve month period prior to his or her leaving state service.

If the grantee violates any provisions of above paragraphs, such action by the grantee shall render this Agreement void. (Pub. Contract Code, § 10420).

Contractors/Subcontractors
The grantee will be entitled to make use of its own staff and such contractors and subcontractors as are mutually acceptable to the grantee and CalRecycle. Any change in contractors or subcontractors must be mutually acceptable to the parties.

Immediately upon termination of any such contract or subcontract, the grantee shall notify the Grant Manager.

Nothing contained in this Agreement or otherwise, shall create any contractual relation between CalRecycle and any contractors or subcontractors of grantee, and no agreement with contractors or subcontractors shall relieve the grantee of its responsibilities and obligations hereunder. The grantee agrees to be as fully responsible to CalRecycle for the acts and omissions of its contractors and subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the grantee. The grantee's obligation to pay its contractors and subcontractors is an independent obligation from CalRecycle’s obligation to make payments to the grantee. As a result, CalRecycle shall have no obligation to pay or to enforce the payment of any moneys to any contractor or subcontractor.

Copyrights
Grantee retains title to any copyrights or copyrightable material produced pursuant to this Agreement. grantee hereby grants to CalRecycle a royalty-free, nonexclusive, 90 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 5 transferable, world-wide license to reproduce, translate, and distribute copies of any and all copyrightable materials produced pursuant this Agreement, for nonprofit, non- commercial purposes, and to have or permit others to do so on CalRecycle’s behalf.

Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to CalRecycle pursuant to this section.

Corporation Qualified to do Business in California
When work under this Agreement is to be performed in California by a corporation, the corporation shall be in good standing and currently qualified to do business in the State. "Doing business" is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit.

Discharge of Grant Obligations
The grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by CalRecycle. If the grantee is a non-profit entity, the grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to CalRecycle.

Disclaimer of Warranty
CalRecycle makes no warranties, express or implied, including without limitation, the implied warranties of merchantability and fitness for a particular purpose, regarding the materials, equipment, services or products purchased, used, obtained and/or produced with funds awarded under this Agreement, whether such materials, equipment, services or products are purchased, used, obtained and/or produced alone or in combination with other materials, equipment, services or products. No CalRecycle employees or agents have any right or authority to make any other representation, warranty or promise with respect to any materials, equipment, services or products, purchased, used, obtained, or produced with grant funds. In no event shall CalRecycle be liable for special, incidental or consequential damages arising from the use, sale or distribution of any materials, equipment, services or products purchased or produced with grant funds awarded under this Agreement.

Discretionary Termination
The Director shall have the right to terminate this Agreement at his or her sole discretion at any time upon 30 days written notice to the grantee. Within 45 days of receipt of written notice, grantee is required to:
(a) Submit a final written report describing all work performed by the grantee. (b) Submit an accounting of all grant funds expended up to and including the date of termination.
(c) Reimburse CalRecycle for any unspent funds.

Disputes
In the event of a dispute regarding performance under this Agreement or interpretation of requirements contained therein, the grantee may, in addition to any other remedies 91 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 6 that may be available, provide written notice of the particulars of such dispute to the Branch Chief of Financial Resources Management Branch, Department of Resources Recycling and Recovery, PO Box 4025, Sacramento, CA 95812-4025. Such written notice must contain the grant number.

Unless otherwise instructed by the Grant Manager, the grantee shall continue with its responsibilities under this Agreement during any dispute.

Drug-Free Workplace Certification
The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California, that the grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and will provide a drug-free workplace by taking the following actions:
(a) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions that will be taken against employees for violations. (b) Establish a drug-free awareness program to inform employees about all of the following:
(1) The dangers of drug abuse in the workplace.
(2) The grantee's policy of maintaining a drug-free workplace. (3) Any available counseling, rehabilitation, and employee assistance programs. (4) Penalties that may be imposed upon employees for drug abuse violations. (c) Require that each employee who works on the grant:
(1) Receive a copy of the drug-free policy statement of the grantee. (2) Agrees to abide by the terms of such statement as a condition of employment on the grant.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future State agreements if CalRecycle determines that the grantee has made a false certification, or violated the certification by failing to carry out the requirements as noted above.

Effectiveness of Agreement
This Agreement is of no force or effect until signed by both parties.

Entire Agreement
This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

Environmental Justice
In the performance of this Agreement, the grantee shall conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of the state.

92 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 7 Failure to Perform as Required by this Agreement
CalRecycle will benefit from the grantee's full compliance with the terms of this Agreement only by the grantee's:
(a) Investigation and/or application of technologies, processes, and devices which support reduction, reuse, and/or recycling of wastes.
(b) Cleanup of the environment.
(c) Enforcement of solid waste statutes and regulations, as applicable.

Therefore, the grantee shall be in compliance with this Agreement only if the work it performs results in:
(a) Application of information, a process, usable data or a product which can be used to aid in reduction, reuse, and/or recycling of waste.
(b) The cleanup of the environment.
(c) The enforcement of solid waste statutes and regulations, as applicable.

If the Grant Manager determines that the grantee has not complied with the Grant Agreement, the grantee may forfeit the right to reimbursement of any grant funds not already paid by CalRecycle, including, but not limited to, the 10 percent withhold.

In addition to forfeiture of grant funds, failure to perform as required by this Agreement may impact Grantee’s eligibility for future grants offered by CalRecycle.

Force Majeure
Neither CalRecycle nor the grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by CalRecycle or the grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

Forfeit of Grant Funds/Repayment of Funds Improperly
Expended
If grant funds are not expended, or have not been expended, in accordance with this Agreement, or if real or personal property acquired with grant funds is not being used, or has not been used, for grant purposes in accordance with this Agreement, the Director, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the 10 percent withhold, and/or to repay to CalRecycle any funds improperly expended.

Generally Accepted Accounting Principles
The grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

Grant Manager
The Grant Manager’s responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to CalRecycle pursuant to this Agreement. The Grant Manager may monitor grantee performance to 93 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 8 ensure that the grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Manager does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements (Exhibit B), unless such authority is expressly stated in the Procedures and Requirements (Exhibit B).

Grantee Accountability
The grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to CalRecycle, the grantee is responsible for repayment of the funds to CalRecycle.

Grantee's Indemnification and Defense of the State
The grantee agrees to indemnify, defend and save harmless the state and CalRecycle, and their officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the grantee as a result of the performance of this Agreement.

Grantee's Name Change
A written amendment is required to change the grantee's name as listed on this Agreement. Upon receipt of legal documentation of the name change, CalRecycle will process the amendment. Payment of Payment Requests presented with a new name cannot be paid prior to approval of the amendment.

In Case of Emergency
In the event of an emergency, or where there is an imminent threat to public health and safety or the environment, the grantee may choose, at its own risk, to incur grant- eligible expenses not previously included in the approved Budget, subject to subsequent approval by the Grant Manager of both the Budget change and the need to implement the Budget change on an emergency basis. The grantee shall notify the Grant Manager of the emergency and the Budget change at the earliest possible opportunity. CalRecycle reserves the right to accept or reject the grantee’s determination that the circumstances constituted an emergency or a threat to public health and safety or the environment. If the Grant Manager determines that the circumstances did not constitute an emergency or a threat to public health or safety, the Budget change will be disallowed.

94 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 9 Limited Waiver of Sovereign Immunity and Consent to
Jurisdiction
The Grantee expressly and irrevocably waives sovereign immunity (and any defenses based thereon) in favor of CalRecycle, but not as to any other person or entity, as to any dispute which specifically arises under this Agreement and not as to any other action, matters or disputes.

The Grantee does not waive its sovereign immunity with respect to (i) actions by third parties, except for parties acting on behalf of, under authorization from the Grantee or CalRecycle, or (ii) disputes between the Grantee and CalRecycle which do not specifically arise under this Agreement. The Grantee further agrees that exhaustion of tribal administrative remedies, including before any tribal court, shall not be required prior to proceeding to filing a complaint in the appropriate court of law; and The Grantee and CalRecycle agree that any monetary damages awarded or arising under this Agreement shall be exclusively limited to actual direct damages incurred based on obligations contained in this Agreement that have been demonstrated with substantial certainty and which do not, in any event, exceed the total amount of the award under this Agreement. The Grantee and CalRecycle agree not to assert any claim for damages, injunctive, or other relief which is not consistent with the provisions of this Agreement; and
The Grantee and CalRecycle may seek, and the Grantee may seek after it has exhausted any available remedy through the Government Claims Program and the Program so approves, judicial review for breach of contract in the State Superior Court for Sacramento County, including any appellate proceedings. The Grantee and CalRecycle expressly consent to the jurisdiction of such Court, provided that:
(a) No person or entity other than the Grantee and CalRecycle is a party to the action, unless failure to join a third party would deprive the court of jurisdiction; provided, however, that nothing herein shall be construed to constitute a waiver of the sovereign immunity of the Grantee or CalRecycle in respect to any such third party. (b) The judgment so entered has the same force and effect as, and is subject to all the provisions of law relating to, a judgment in a civil action, and may be enforced like any other judgment of the court in which it is entered.

Nothing in this Agreement shall be construed to constitute a waiver of the sovereign immunity of the Grantee with respect to intervention by any additional party not deemed an indispensable party to the proceeding. Unless otherwise agreed by the Grantee and CalRecycle, any dispute resolution meetings or communications, or mediation, shall be in the context of a settlement discussion to potential litigation and remain confidential to the extent not prohibited by applicable law.
95 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 10 No Agency Relationship Created/Independent Capacity
The grantee and the agents and employees of grantee, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of CalRecycle.

No Waiver of Rights
CalRecycle shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by CalRecycle. No delay or omission on the part of CalRecycle in exercising any rights shall operate as a waiver of such right or any other right. A waiver by CalRecycle of a provision of this Agreement shall not prejudice or constitute a waiver of CalRecycle’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by CalRecycle, nor any course of dealing between CalRecycle and grantee, shall constitute a waiver of any of CalRecycle’s rights or of any of grantee’s obligations as to any future transactions. Whenever the consent of CalRecycle is required under this Agreement, the granting of such consent by CalRecycle in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of CalRecycle.

Non-Discrimination Clause
(a) During the performance of this Agreement, grantee and its contractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment on the bases enumerated in Government Code Section 12900 et seq.
(b) The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California that the grantee has, unless exempted, complied with the nondiscrimination program requirements (Gov. Code, § 12990, subd. (a-f) and California Code of Regulations, Title 2, Section 8103). (Not applicable to public entities.)

Order of Precedence
The performance of this grant shall be conducted in accordance with the Terms and Conditions (Exhibit A), Procedures and Requirements (Exhibit B), Project Summary/Statement of Use, Work Plan, and Budget of this Agreement, or other combination of Exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Grantee’s CalRecycle-approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
(a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions
(c) Procedures and Requirements
(d) Project Summary/Statement of Use
(e) Budget
(f) Work Plan
(g) Grantee’s Application
(h) All other attachments hereto, including any that are incorporated by reference. 96 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 11

Ownership of Drawings, Plans and Specifications
The grantee shall, at the request of CalRecycle or as specifically directed in the Procedures and Requirements (Exhibit B), provide CalRecycle with copies of any data, drawings, design plans, specifications, photographs, negatives, audio and video productions, films, recordings, reports, findings, recommendations, and memoranda of every description or any part thereof, prepared under this Agreement. Grantee hereby grants to CalRecycle a royalty-free, nonexclusive, transferable, world-wide license to reproduce, translate, and distribute copies of any and all such materials produced pursuant to this Agreement, for nonprofit, non-commercial purposes, and to have or permit others to do so on CalRecycle’s behalf.

Payment
(a) The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Work Plan, if applicable, which is attached hereto and incorporated herein by this reference. CalRecycle shall reimburse the grantee for only the work and tasks specified in the Work Plan or the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement. (b) The grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget, and shall obtain the Grant Manager’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the grantee fails to obtain such prior written approval, the Director, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. (c) The grantee shall request reimbursement in accordance with the procedures described in the Procedures and Requirements (Exhibit B). (d) Ten percent will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld pursuant to CalRecycle’s 10 percent) retention policy. (e) Lodgings, Meals and Incidentals: Grantee’s Per Diem eligible costs are limited to the amounts authorized in the California State Administrative Manual (contact the Grant Manager for more information).
(f) Payment will be made only to the grantee.
(g) Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements (Exhibit B).

Personnel Costs
If there are eligible costs pursuant to Exhibit B, Procedures and Requirements, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for his or her regular job duties, including a proportionate 97 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 12 share of any benefits to which the employee is entitled, unless otherwise specified in the Procedures and Requirements (Exhibit B).

Real and Personal Property Acquired with Grant Funds
(a) All real and personal property, including equipment and supplies, acquired with grant funds shall be used by the grantee only for the purposes for which CalRecycle approved their acquisition for so long as such property is needed for such purposes, regardless of whether the grantee continues to receive grant funds from CalRecycle for such purposes. In no event shall the length of time during which such property, including equipment and supplies, acquired with grant funds, is used for the purpose for which CalRecycle approved its acquisition be less than five (5) years after the end of the grant term, during which time the property, including equipment and supplies, must remain in the State of California.
(b) Subject to the obligations and conditions set forth in this section, title to all real and personal property acquired with grant funds, including all equipment and supplies, shall vest upon acquisition in the grantee. The grantee may be required to execute all documents required to provide CalRecycle with a security interest in any real or personal property, including equipment and supplies, and it shall be a condition of receiving this grant that CalRecycle shall be in first priority position with respect to the security interest on any such property acquired with the grant funds, unless pre- approved in writing by the Grant Manager that CalRecycle will accept a lower priority position with respect to the security interest on the property. Grantee shall inform any lender(s) from whom it is acquiring additional funding to complete the property purchase of this grant condition.
(c) The grantee may not transfer Title to any real or personal property, including equipment and supplies, acquired with grant funds to any other entity without the express authorization of CalRecycle. Grantee’s violation of this provision shall result in Grantee’s reimbursement to CalRecycle of the amount of grant funds used to purchase said equipment and supplies.
(d) CalRecycle will not reimburse the grantee for the acquisition of equipment that was previously purchased with CalRecycle grant funds, unless the acquisition of such equipment with grant funds is pre-approved in writing by the Grant Manager. In the event of a question concerning the eligibility of equipment for grant funding, the burden will be on the grantee to establish the pedigree of the equipment.

Reasonable Costs
A cost is reasonable if, in its nature or amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. Consideration will be given to:
(a) Whether the cost is of a type generally recognized as ordinary and necessary for the performance of the grant.
(b) The restraints or requirements imposed by such factors as generally accepted sound business practices, arms-length bargaining, federal and state laws and regulations, and the terms and conditions of this Agreement.
(c) Whether the individuals concerned acted with prudence in the circumstances, considering their responsibilities to the organization, its members, employees, clients, and the public at large.
98 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 13 (d) Significant deviations from the established practices of the organization which may unjustifiably increase the grant costs.

Recycled-Content Paper
All documents submitted by the grantee must be printed double-sided on recycled- content paper containing 100 percent post-consumer fiber. Specific pages containing full color photographs or other ink-intensive graphics may be printed on photographic paper.

Reduction of Waste
In the performance of this Agreement, grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

Reduction of Waste Tires
Unless otherwise provided for in this Agreement, in the performance of this Agreement, for all purchases made with grant funds, including, but not limited to equipment and tire- derived feedstock, the grantee shall purchase and/or process only California waste tires and California waste tire-derived products. As a condition of final payment under this Agreement, the grantee must provide documentation substantiating the source of the tire materials used during the performance of this Agreement to the Grant Manager.

Reimbursement Limitations
Under no circumstances shall the grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other CalRecycle funded program.

All costs charged against the Agreement shall be net of all applicable credits. The term “applicable credits” refers to those receipts or reductions of expenditures that operate to offset or reduce expense items that are reimbursable under this Agreement. Applicable credits may include, but are not necessarily limited to, rebates or allowances, discounts, credits toward subsequent purchases, and refunds. Grantee shall, where possible, deduct the amount of the credit from the amount billed as reimbursement for the cost, or shall deduct the amount of the credit from the total billed under a future invoice.

Reliable Contractor Declaration
Prior to authorizing any contractor or subcontractor to commence work under this Grant, the grantee shall submit to CalRecycle a Reliable Contractor Declaration (CalRecycle 168) from the contractor or subcontractor, signed under penalty of perjury, disclosing whether of any of the events listed in Section 17050 of Title 14, California Code of Regulations, Natural Resources (https://www.calrecycle.ca.gov/laws/regulations/title14), Division 7, has occurred with respect to the contractor or subcontractor within the 99 CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 14 preceding three (3) years. If a contractor is placed on CalRecycle’s Unreliable List after award of this Grant, the grantee may be required to terminate that contract.

Remedies
Unless otherwise expressly provided herein, the rights and remedies hereunder are in addition to, and not in limitation of, other rights and remedies under this Agreement, at law or in equity, and exercise of one right or remedy shall not be deemed a waiver of any other right or remedy.

Self-Dealing and Arm’s Length Transactions
All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s-length transactions and not the result of, or motivated by, self-dealing on the part of the grantee or any employee or agent of the grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

Severability
If any provisions of this Agreement are found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement without affecting any other provision of this Agreement. To the full extent, however, that the provisions of such applicable law may be waived, they are hereby waived to the end that this Agreement be deemed to be a valid and binding agreement enforceable in accordance with its terms.

Site Access
The grantee shall allow the state to access sites at which grant funds are expended and related work being performed at any time during the performance of the work and for ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved.

Stop Work Notice
Immediately upon receipt of a written notice from the Grant Manager to stop work, the grantee shall cease all work under this Agreement.

Termination for Cause
CalRecycle may terminate this Agreement and be relieved of any payments should the grantee fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, CalRecycle may proceed with the work in any manner deemed proper by CalRecycle. All costs to CalRecycle shall be deducted from any sum due the grantee under this Agreement. Termination pursuant to 100
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 15 this section may result in forfeiture by the grantee of any funds retained pursuant to CalRecycle’s 10 percent retention policy.

Time is of the Essence
Time is of the essence to this Agreement.

Tolling of Statute of Limitations
The statute of limitations for bringing any action, administrative or civil, to enforce the terms of this Agreement or to recover any amounts determined to be owing to CalRecycle as the result of any audit of the grant covered by this Agreement shall be tolled during the period of any audit resolution, including any appeals by the grantee to the Director.

Union Organizing
By signing this Agreement, the grantee hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Agreement and hereby certifies that:
(a) No grant funds disbursed by this grant will be used to assist, promote, or deter union organizing by employees performing work under this Agreement. (B) If the grantee makes expenditures to assist, promote, or deter union organizing, the grantee will maintain records sufficient to show that no state funds were used for those expenditures, and that grantee shall provide those records to the Attorney General upon request.

Venue/Choice of Law
(a) All proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder shall be held in Sacramento County, California. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California. (b) The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder.

Waiver of Claims and Recourse against the State
The grantee agrees to waive all claims and recourse against the state, its officials, officers, agents, employees, and servants, including, but not limited to, the right to contribution for loss or damage to persons or property arising out of, resulting from, or in any way connected with or incident to this Agreement. This waiver extends to any loss incurred attributable to any activity undertaken or omitted pursuant to this Agreement or any product, structure, or condition created pursuant to, or as a result of, this Agreement.

101
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 16 Work Products
Grantee shall provide CalRecycle with copies of all final products identified in the Work Plan. Grantee shall also provide CalRecycle with copies of all public education and advertising material produced pursuant to this Agreement.

Workers’ Compensation/Labor Code
The grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0066 Agenda Date: 4/1/2024 Agenda #: 1.

Agenda Item Wording:

Review 2024 Annual Action Plan - Review and comment on the proposed use of U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) for the Program Year (PY) 2024 Annual Action Plan, and the 2019 CDBG CARES Act (CDBG-CV) Annual Action Plan Amendment IV.

Deadline for Action: 4/1/2024
Submitting Department: Finance and Technology Services
Contact Name and Phone Number: Margie Perez, Housing Specialist, [email protected] <mailto:[email protected]>, (559) 713-4460; Melody Murch, Assistant Finance Director, [email protected] <mailto:[email protected]>, (559) 713-4379; Renee Nagel, Finance Director, [email protected] <mailto:[email protected]>, (559) 713-4375 Department Recommendation:

That Council review and comment on the Draft CDBG and HOME priorities and allocation of resources included in the Draft Program Year 2024 CDBG and HOME Annual Action Plan and the 2019 CDBG-CV Annual Action Plan Amendment IV, and receive public comment.

Background Discussion:

As an entitlement community (EC) for CDBG and a participating jurisdiction (PJ) for HOME, the City of Visalia receives annual federal formula grants through HUD. This provides the City with annual direct grant funding primarily for the benefit of low-income persons and households. As required by HUD, the City develops a 5-year Strategic Plan based on a Community Needs Assessment which is reviewed and approved by Council during the development of the Consolidated Plan (ConPlan). As also required by HUD, the City develops an Annual Action Plan each year for the purpose of implementing the activities included in the ConPlan. The Program Year (PY) 2024 Annual Action Plan is the fifth year of the current 5-year ConPlan, and the plan objectives have been produced based upon those established in the City’s 5-year Strategic Plan.

Staff is seeking direction from the City Council on the priorities and activity allocations proposed for the 5th year of the current 5-year Consolidated Plan (ConPlan) in the PY 2024 (Fiscal Year 2024- 2025) Annual Action Plan. The proposed programs for the draft PY 2024 Annual Action Plan were formulated based upon applications received in response to a Notice of Funding Availability (NOFA) released by the City to seek applications for the available funding. At this time, Council can change the draft PY 2024 Annual Action Plan; however, significant changes would require an amendment to the current 5-year ConPlan that will end on June 30, 2025. At this time, staff recommends focusing on establishing new activities to be included in the next 5-year ConPlan which is currently in the planning phase and will come to Council for adoption in April of 2025.

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Once public comment and Council direction has been received, staff will incorporate any changes directed by Council and return with the final PY 2024 Annual Action Plan on April 15, 2024, to hold a public hearing for adoption. The final plan and amendments will include any comments provided by Council today, those received during the Citizens Advisory Committee (CAC) on April 3, 2024, and all public comments received during the 30-day public comment period beginning on March 15, 2024, through April 15, 2024. The adopted PY 2024 Annual Action Plan must be submitted to HUD by May 15, 2024.

PY 2024 Proposed Annual Action Plan: The proposed PY 2024 Annual Action Plan consists of an estimated $1,300,000 in CDBG projected resources, and $1,065,000 in HOME projected resources.

The PY 2024 proposed CDBG and HOME resources, activities, and funding allocations are explained in further detail below.

PY 2024 Proposed Community Development Block Grant (CDBG) Resources and Expenses:

The PY 2024 CDBG resources consists of $1,200,000 in estimated annual grant allocation, and $100,000 in estimated program income for a total of $1,300,000 in PY 2024 CDBG resources as identified in Table 1: 2024 CDBG Projected Resources. *CDBG program income is generated from repayments of CDBG funded first-time homebuyer and owner-occupied rehabilitation loans.

The proposed programs for the PY 2024 Action Plan were formulated based upon applications received in response to a Notice of Funding Availability (NOFA). A NOFA was released to allow all interested parties to apply for available funding to administer programs in accordance with the City’s 5-year ConPlan goals and priorities approved by Council on April 20, 2020. The City released a NOFA from January 3rd, 2024, through February 15th, 2024, to solicit applications for the administration of the City’s PY 2024 CDBG public services, emergency accessibility home repair program, and senior/disabled mobile home repair program. The NOFA was published in the Visalia Times Delta on 1/3/24 and 1/10/24. The NOFA was posted on the City’s purchasing website, on the Central Valley Purchasing System “BidNet”, and on the Kings/Tulare Homeless Alliance listserv on 1/12/24 and 2/2/24, which has over 400 recipients.

CDBG NOFA Committee Recommended 2024 Annual Action Plan Activities The proposed 2024 Annual Action Plan activities and their respective funding are summarized in Attachment B. Staff requests that Council comment, discuss, and direct any requested changes to the proposed project and program allocations. The 2024 CDBG administration and planning budget is $260,000, which is 20% of the 2024 grant allocation and program income. The administration budget will pay for staffing, operating, and the cost of consulting services to develop the next Consolidated Plan.

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total, from the 2024 grant allocation and prior year program income. Funding requests received for the $240,000 of Public Services funding totaled over $500,000, which is twice the funding available.

All requests were reviewed by a committee that consisted of three City employees.

The Committee funding recommendations are based upon the priorities set by the current ConPlan and intended to provide funding where it will be most impactful. Priority is recommended for programs that directly fund housing placements for homeless individuals through the provision of rent, vouchers, or the operation of housing units. The NOFA also imposed the limitation of program administration (staffing, operating, etc.) to 25% of total program budgets. To distribute the available funding, some applications have been partially funded, and two have not been recommended for funding, as shown in Table 2: PY 2024 CDBG Proposed Public Services. As a result of the release of the CDBG NOFA, the City received the following applications:
· Kings/Tulare Homeless Alliance (KTHA): Requested $20,000 and the NOFA committee recommends $20,000.
o KTHA is the designated Continuum of Care (CoC) for our region. The CoC is recommended by HUD as a comprehensive approach and to promote communitywide cooperation to ending homelessness. As the designated CoC, KTHA oversees the Point in Time (PIT) Count. KTHA oversees the administration of HUD funded Permanent Supportive Housing (PSH) and Rapid Rehousing (RRH) programs, as well as the Coordinated Entry System (CES) which begins the process of housing placement.

KTHA also operates the Visalia weekly Local Initiatives Navigation Center (LINC) at the Visalia Rescue Mission to promote services including mental health assessments/enrollments, document readiness, mainstream benefit enrollment, social security advocacy, substance abuse program enrollments, veteran services, clothing assistance, and food assistance.
· Family Services of Tulare County (FSTC): Requested $50,000 and the NOFA committee recommends $50,000.
o FSTC administers a HUD CoC Permanent Supportive Housing (PSH) rental voucher programs that require a 25% match to secure funding. These CDBG funds will be used as a required match to secure PSH rental vouchers for chronically homeless individuals residing in Visalia. FSTC also provides ongoing case management and support services to chronically homeless persons already housed in Visalia who are currently receiving a PSH voucher. If PSH match is not secured, these currently housed chronically homeless individuals could return to living in the streets in Visalia.

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· Kings View PATH Program (PATH): Requested $50,000 and the NOFA committee recommends $20,000.
o PATH will provide Housing Flex Funds as direct client assistance which includes security deposits, rental application fees, utility deposits, motel vouchers, legal document fees, and emergency rental assistance to prevent evictions. Direct outreach services also include case management, transportation assistance, legal document assistance, linkage to employment services, and completion of the VI-SPDAT assessment to begin permanent housing placement. In addition, 90% of Kings View PATH CDBG funds go directly to client assistance. Kings View does an excellent job in leveraging other funding sources to cover salaries and administrative costs. · United Way of Tulare County (UWTC): Requested $180,000 and the NOFA Committee recommends $0.
o UWTC will provide homeless prevention services that includes emergency rental and/or utility assistance to prevent an eviction or utility service cutoff for low-and moderate- income households experiencing an economic hardship.
o The NOFA committee does not recommend awarding homeless prevention programs at this time, because priority is recommended for programs which provide housing for individuals currently experiencing homelessness. In addition, $291,599 in CDBG-CV funds were provided for rental/mortgage assistance for the period of January 1, 2023, and December 31, 2023.
· Salt + Light (SL): Requested $76,000 and the NOFA committee recommends $0. o SL Everyone Eats Food Truck Program will provide food assistance and street case management services to people experiencing homelessness. The food truck is how SL has cultivated trust and community with neighbor’s experiencing homelessness, laying the foundation for relationship-based care and services, and it serves as the gateway to housing because from these touch points. Neighbors are then referred to case management services and social enterprise services.
o The NOFA committee does not recommend awarding this program because it does not create or fund housing as discussed above, and 72% of the overall program funding is spent on administration, which exceeds the standard set by the NOFA. Consideration was given to partially fund this program but given that other housing projects were not funded recently by another funding source, the committee is recommending focusing on housing programs.
· Elevate Community Services (Elevate): Requested $72,610 and the NOFA Committee recommends $25,000.
o Elevate requires match funding to secure 22-units of HUD CoC permanent supportive housing (PSH) vouchers for Fiscal Year (FY) 2024/25 for the Majestic Gardens. The Homekey contract agreement has been executed and project completion is expected in September 2024. As a result, rental assistance and PSH match is needed in FY 2024/25. If PSH match is not secured in FY 2024/25, 22 PSH vouchers will be lost for the project and the region as they will be returned to HUD. Funding opportunities for FY 2024/25 are very limited to meet the PSH match requirement for the next fiscal year.

CDBG funds will also be used to provide on-site case management and supportive services to tenants to ensure housing stability.

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· Self-Help Enterprises (SHE) Eden House: Requested $75,000 and the NOFA committee recommends $125,000.
o SHE is requesting operational funding for Eden House, a transitional - bridge housing project for people experiencing homelessness awaiting a permanent housing unit.

Operational expenses include a housing specialist to place clients into permanent housing as well as client meal assistance for 15 Visalia-designated beds. Eden House currently receives 15% of the city annual Permanent Local Housing Allocation (PLHA) annual allocation. However, in FY 2023/24, PLHA funds were 50% less than the previous year reducing the Eden House annual allocation from $277,551 to $94,622.

The proposed CDBG funds will help alleviate the reduction of PLHA funds. In addition, Eden House recently applied for $400,000 in Homeless Housing, Assistance and Prevention (HHAP) Round 5 and was not awarded any funding. Eden House as a transitional bridge housing project is unable to charge rents to collect ongoing revenue, such as permanent housing projects. As a result, Eden House is dependent on grant funding for ongoing operating costs. If insufficient grant funding is secured each year, the project is at risk of closing. Eden House also serves as an additional level of support in transitioning from homelessness to independent permanent housing. Eden House provides 24/7 on-site staffing and provides three meals a day. Eden House will also serve as an additional level of housing for those exiting the Navigation Center, that require additional supportive on-site services prior to entering permanent housing.

The PY 2024 CDBG Proposed Affordable Housing Projects are listed below and included in Table 3:

PY 2024 CDBG Projected Affordable Housing.
· Habitat for Humanity (Habitat): Requested $125,000 and the NOFA committee recommends $50,000.
o Habitat applied for $50,000 to administer an Emergency Repair and Accessibility Program (ERAP) to provide at least 8 low-income owner-occupied households with necessary emergency and accessibility repairs and improvements, and $75,000 to administer a Senior Mobile Home Repair Program (SMHRP) to provide senior and/or disabled owner-occupied mobile homeowners with necessary repairs. o The NOFA committee recommends awarding $50,000 to administer an Emergency Repair and Accessibility Program (ERAP) to provide at least 8 low-income owner- occupied households with necessary emergency and accessibility repairs and improvements.
· Self-Help Enterprises (SHE): Requested $75,000 and the NOFA committee recommends $75,000.
o SHE will administer a Senior Mobile Home Repair Program (SMHRP) to provide at least 3 senior and/or disabled owner-occupied mobile homeowners with necessary repairs including roof replace/replacement, accessibility improvements, floor Visalia City Council Printed on 4/26/2024Page 5 of 9
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repair/replacement, and energy efficient improvements.
o The SMHRP policies currently limit the per unit assistance at $11,500, Staff recommends effective immediately to increase the per unit cost from $11,500 per unit to $25,000 per unit to allow for additional mobile home repairs including roof repairs. The most sought-after repairs are roof repairs ranging from $20,000 to $25,000 per mobile home. This change will provide much needed assistance.
· Code-Enforcement: The NOFA committee recommends $175,000 to provide code enforcement inspections in CDBG eligible low-moderate income target areas to address substandard housing. This funding pays the full cost of one staff position which is responsible for code enforcement in CDBG Target Areas. A code enforcement staff person has been funded with CDBG annually for 25+ years. Code Enforcement activities were identified as an objective during the development of the 5-year Consolidated Plan. HUD requires consistent CDBG drawdowns to prevent becoming an at-risk CDBG grantee. Code Enforcement allows for consistent monthly CDBG drawdowns to remain in compliance with HUD CDBG regulations.

The PY 2024 CDBG proposed facility improvement projects are listed below and included in Table 4:

PY 2024 CDBG Projected Facility Improvement Projects.
· Parks Improvements - Lincoln Oval Park: At $50,000 for park improvements at Lincoln Oval Park to complete the installation of wrought iron fence around the park and provide LED lighting. On April 20, 2020, Council approved $50,000 for park improvements in the current 5- year ConPlan.
· ADA Compliance Project - ADA Tree Wells (CP0618): At $450,000 for ADA Compliance Projects, which includes design and construction for tree well rehabilitation in the downtown area per the request of the Disability Advocacy Committee (DAC) in 2020, prior to its disbandment into the Citizens Advisory Committee. The current condition of the tree wells creates barriers to accessibility in the downtown area and this project is a high priority for Visalia’s disabled citizens.*Any increase or decrease of PY 2024 CDBG annual allocation or program income will be an adjustment to the ADA Compliance Project.

PY 2024 Proposed HOME Investment Partnership Program (HOME) Resources and Expenses:

The PY 2024 HOME projected resources include $540,000 in HOME estimated annual grant allocation, $100,000* in estimated program income, and $425,000 in prior year resources for a total of $1,065,000 as identified in Table 5: PY 2024 HOME Projected Resources. *HOME program income is normally generated from repayment of HOME funded first-time homebuyer or owner- occupied rehabilitation loans.

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The PY 2024 Proposed HOME funding is listed below and included in Table 6: PY 2024 HOME Proposed Funding.
· HOME Administration: At $64,000 for PY 2024 HOME Admin and Planning. This amount is at the 10% allowed for administration of the HOME program by HUD. · HOME CHDO Multi-Family Project Rancho Colegio: At $1,001,000 to HOME CHDO Multi- Family development project Rancho Colegio as approved by Council on August 7, 2023, and in the current 5-year ConPlan. As a HOME Participation Jurisdiction, the City is required to provide at least 15% of the annual HOME funds awarded to a Community Housing Development Organization (CHDO) to develop affordable housing. Self-Help Enterprises (SHE) is currently the only certified CHDO for the City of Visalia. The 15% CHDO set-aside has been combined with additional available HOME funds from FY 2023/24 and 2024/25 to provide for a CHDO multi-family project as specified in the current 5-year ConPlan. *Any increase or decrease of PY 2024 HOME annual allocation or program income will be an adjustment to the HOME CHDO Multi-Family project.

The PY 2019 Annual Action Plan Amendment IV:

The Program Year (PY) 2019 Annual Action Plan Amendment IV includes close out of the remaining $18,163 from $291,599 in CDBG CARES Act (CDBG-CV) reallocation funding (CDBG-CV RE) awarded to the City. In 2020, the CARES Act allocation was authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act, and
in 2020-2021, the City received a total of $1,507,850 in CDBG-CV rounds 1 and 3 funds that were used for a Food Assistance Program and a Subsistence Payment Program. The Subsistence Payment Program included COVID-19 rental, mortgage, and/or utility assistance. On June 14, 2022, the City was notified of an additional $291,599 in CDBG-CV reallocation funds to be used to prevent, prepare for, and respond to COVID-19. On August 1, 2022, Council adopted PY 2019 CDBG CARES Act (CDBG-CV) Annual Action Plan Amendment III for $291,599 in CDBG-CV RE funding to a COVID -19 Rental/Mortgage Assistance Payment Program.

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Rental/Mortgage Assistance Program to provide low-to moderate-income working Visalia households at or below 80% of the area median income level that have been financially impacted as a direct result of the Coronavirus Pandemic within 6-months of assistance. On December 19, 2022, Council awarded RFP 22-23-25 to Self-Help Enterprises in $291,599 in CDBG-CV funds to administer a CDBG-CV Rental/Mortgage Assistance Program to working low-and moderate households impacted by the Coronavirus Pandemic for a contract term of January 1, 2023, through December 31, 2023.

Assistance was set at $2,000 per working household for a maximum of 6 consecutive months and was expected to assist approximately 116 households.

A total of $273,435.94 of CDBG-CV reallocation funds were spent, and 111 households were served.

As a result, $18,163.06 in CDBG-CV reallocation funds are remaining as shown in Table 7: CDBG- CV Reallocation Summary.

Self-Help Enterprises has completed this program and has declined the remaining $18,163.06 CDBG -CV reallocation balance. It was found to be very difficult to find eligible working households that met the program requirements including having a financial impact as a direct result of the COVID-19 pandemic. Therefore, staff is recommending transferring the remaining balance of $18,163.06 to City CDBG-CV administration, which is well under the allowed 20% administration cap at 6% of the grant allocation and shown in Table 8: PY 2019 CDBG-CV Annual Action Plan Amendment IV. City Council originally allocated 100% of CDBG-CV reallocation funds to administer the 2023 COVID-19 Rental/Mortgage Assistance program, with no funds contributing towards City administration costs, and thus far, the City has not used any CDBG-CV reallocation funding to cover the cost of administration for the 2023 CDBG-CV reallocation program. CDBG-CV funds can only be used to prevent, prepare for, and respond to COVID-19. Therefore, redirecting the small remaining CDBG-CV funds to a new COVID-19 respond program is not recommended.

Public Hearing for Adoption: Staff will return to Council with the final drafts of the PY 2024 Annual Action Plan, and PY 2019 CDBG-CV Action Plan Amendment IV on April 15, 2024, to hold a public hearing for adoption. This will include the comments provided by Council today, those received at the Citizens Advisory Committee (CAC) meeting on April 3, 2024, and all public comments received during the 30-day public review period commencing March 15, 2024, through April 15, 2024, th
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including those received tonight, and at the April 15th public hearing. The adopted PY 2024 Annual Action Plan must be submitted to HUD no later than May 15, 2024.

Fiscal Impact:

All expenditures proposed in this item will be funded with CDBG and HOME grant funds and no General Fund money is to be included. The final budgets for CDBG and HOME, as approved in the 2024 Action Plan and the accompanying amendment will be included in the final City budget document for informational purposes.

Prior Council Action: • April 20, 2020 - Adoption of the 5-year (2020/21 - 2024/25) Consolidated Plan. • August 1, 2022 - Council adopted PY 2019 CDBG CARES Act (CDBG-CV) Annual Action Plan Amendment III for $291,599 in CDBG-CV reallocation funding to a COVID Emergency Rental/Mortgage Assistance Payment Program. • December 19, 2022 - Council awarded RFP 22-23-25 to Self-Help Enterprises in $291,599 in CDBG-CV funds to administer a CDBG-CV Rental/Mortgage Assistance Program to working low-and moderate households impacted by the Coronavirus Pandemic. • August 7, 2024 - Council authorized re-certification of Self-Help Enterprises as a Community Housing Development Organization (CHDO) and a preliminary award letter for a commitment to Self- Help Enterprises for Rancho Colegio up to $1,290,000 in estimated HOME funding combined FY 23/24 $630,000 and FY 24/25 $660,000 contingent on actual HOME annual allocations and program income received.

Other: None
Alternatives: None
Recommended Motion (and Alternative Motions if expected):

That Council review and comment on the Draft U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Program Year 2024 Annual Action Plan, 2019 CDBG CARES Act (CDBG-CV) Annual Action Plan Amendment IV and provide the opportunity for the public to comment.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: • Attachment A: Draft 2024 Annual Action Plan • Attachment B: Draft 2024 AAP Table • Attachment C: Draft 2019 CDBG-CV Amendment IV • Attachment D:

Draft 2024 AAP & 2019 CDBG-CV Amend IV PPT
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2024 ACTION
PLAN
2024 Draft Annual Action Plan
City of Visalia
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Table of Contents

Executive Summary ....................................................................................................................................... 3 AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ........................................................................ 3 PR-05 Lead & Responsible Agencies – 91.200(b) ...................................................................................... 6 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ................................................................................... 7 AP-12 Participation – 91.105, 91.200(c) ................................................................................................. 14 Expected Resources .................................................................................................................................... 16 AP-15 Expected Resources – 91.220(c)(1,2) ........................................................................................... 16 Annual Goals and Objectives ...................................................................................................................... 20 Projects ................................................................................................................................................... 23 AP-35 Projects – 91.220(d) ..................................................................................................................... 23 AP-38 Project Summary .......................................................................................................................... 25 AP-50 Geographic Distribution – 91.220(f) ............................................................................................. 30 Affordable Housing ..................................................................................................................................... 31 AP-55 Affordable Housing – 91.220(g) ................................................................................................... 31 AP-60 Public Housing – 91.220(h) ........................................................................................................... 33 AP-65 Homeless and Other Special Needs Activities – 91.220(i) ............................................................ 35 AP-75 Barriers to Affordable Housing – 91.220(j) .................................................................................. 38 AP-85 Other Actions – 91.220(k) ............................................................................................................ 40 Program Specific Requirements .................................................................................................................. 43

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Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Visalia (City) is an entitlement jurisdiction for the Community Development Block Grant (CDBG) program and a participating jurisdiction for HOME Investment Partnerships Act Program (HOME). As a required by the U.S. Department of Housing and Urban Development (HUD), the City develops a Consolidated Plan (ConPlan) every five years to guide the use of federal CDBG and HOME funding. The 5-Year ConPlan is the guiding document for allocating these resources which support projects and programs that benefit low- and moderate-income people by increasing housing and economic opportunities, strengthening low-income neighborhoods, and addressing public service and infrastructure needs. The Annual Action Plan (AAP) is also required by HUD each year of the five-year cycle and will summarize the programs and projects that will be funded by the annual grants to achieve the goals and objectives of the ConPlan. Annual accomplishments are reported on progress toward ConPlan goals in the Consolidated Annual Performance and Evaluation Report (CAPER).

2. Summarize the objectives and outcomes identified in the Plan Our strategy for community improvement using CDBG and HOME funds will focus on five broad goals.

These goals are:
• Improve housing opportunities for low-income households through new construction, mortgage and rental assistance, senior housing, housing for the disabled, and rehabilitation of homes/mobile home.
• Provide for a suitable living environment for low-income individuals and/or areas through Tenant-based subsidies and property maintenance (Code Enforcement):
• Address community/special needs through shelters, counseling, youth services, and domestic violence services.
• Address the needs of persons who are homeless with transitional housing, permanent housing, voucher programs, and tenant-based rental assistance.
• Improve public infrastructure and facilities in the community. • Provide optimal program administration and oversight of the CDBG and HOME programs to continue planning efforts that address the needs of extremely low, very low, and low-income households and neighborhoods.

Details of our plan to meet these goals can be found in the strategies the City has identified below with the following labels:
• Increase affordable housing for LMI households in the City of Visalia 114

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• Create suitable living environments for renters/homeowners in the City of Visalia • Address community/special needs and services
• Address the needs of people experiencing homelessness • Enhance community development
• Provide efficient administration and oversight of the CDBG and HOME programs

3. Evaluation of past performance
The U. S. Department of Housing and Urban Development requires an evaluation of the City’s progress toward goals for the CDBG and HOME funds each year of the five-year ConPlan period. Over the past five-year ConPlan period, 2015 to 2019, the City has supported organizations providing services to populations in need and addressed the lack of affordable housing through partnerships with the Housing Authority, and non-profit organizations, including Self-Help Enterprises (SHE), a local low-income housing provider. The City has allocated grant funding to the following:
• Fair Housing Council of Central California (FHCCC), assisting 184 people by handling housing discrimination complaints and agency referrals, holding seminars and educational workshops, and conducting discrimination testing;
• Acquisition of the Self Help Enterprises. Inc. (SHE) public facility for bridge/transitional housing; • Self Help Enterprises on policy development and provision of grants for the mobile home repair program, and acquisition and rehabilitation of affordable housing and rental units; • Family Services of Tulare County, providing HOME funded tenant based rental assistance and case management;
• ADA Compliance Public Improvement projects;
• Park improvements (Jefferson Park, Community Lot Garden); • Section 108 loan payments; and
• Support to providers of assistance to homeless and low-income populations.

4. Summary of Citizen Participation Process and consultation process The Program Year (PY) 2024 Annual Action Plan goals were established based on high priority needs as identified in the 5-year 2020-2024 ConPlan. The City used several community outreach methods including public meetings, two surveys, and stakeholder consultations. Efforts to reach populations underrepresented in the planning process of the ConPlan included discussions regarding the survey with various housing, social service, faith-based, and other organizations that provide services to the disabled, special needs, low income, and homeless population community. Many of the organizations that assisted in the effort to distribute the surveys posted them on their websites and sent notifications to their partners and clientele. The surveys were provided in English and Spanish.

Several stakeholders were also consulted during public workshops, over the phone, and in-person at their offices. Such stakeholders included, but were not limited to, Housing providers, Health service providers, social service providers, Organizations representing protected classes, Fair housing, Broadband internet providers, Emergency management organizations, the Citizens Advisory Committee, the Disability Advocacy Committee, and additional local and regional stakeholders. 115

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The PY 2024 Annual Action Plan 30-day public comment period took place from March 15, 2024, through April 15, 2024. A Public notice was published in the Visalia Times Delta on March 15, 2024, and March 29, 2024. The draft 2024 Annual Action Plan was available for review on the City's website at www.visalia.city. Public notices were also sent to the Kings Tulare Homeless Alliance listserv and the City's social media channels. The City also held the following community and city council meetings:
• City Council (Draft Review) on April 1, 2024, at 7:00pm • Citizens Advisory Committee (CAC) on April 3, 2024, at 5:30pm • City Council Public Hearing (Adoption) on April 15, 2024, at 7:00pm

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

Summary of comments will be added following the public comment period.

6. Summary of comments or views not accepted and the reasons for not accepting them All comments will be accepted and taken into consideration.

7. Summary
The City of Visalia conducted several public meetings and hearings to gather input and review the 5-year 2020-2024 Consolidated Plan. In addition, the City held stakeholder meetings with multiple community and regional organizations and agencies providing services to low income and homeless populations.

The City has reviewed several plans to gather information for the development of this Plan that included the City of Visalia Housing Element for 2023-2031, which was being drafted concurrently with the Consolidated Plan. A summary of the full citizen participation of the 2024 Annual Action Plan will be included as Attachment A.
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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
Lead Agency VISALIA
CDBG Administrator VISALIA Finance Department-Housing Division HOPWA Administrator N/A N/A
HOME Administrator VISALIA Finance Department- Housing Division HOPWA-C Administrator N/A N/A
Table 1 – Responsible Agencies

Narrative (optional)
The City of Visalia (City) is the Lead Agency for the United States Department of Housing and Urban Development (HUD) entitlement programs at the City of Visalia. The City’s Finance Department, Housing Division administers the funds it receives under the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs.

Consolidated Plan Public Contact Information
Margie Perez, Housing Specialist
City of Visalia
Finance Department - Housing Division
707 W. Acequia Ave., Visalia, CA 93291
Email: [email protected]
Phone: (559) 713-4460
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City has fostered a community engagement process and gathered public input on community improvements that could be addressed by utilizing federal entitlement funds. During the preparation of the 5-year ConPlan, the City facilitated a community outreach and engagement effort to further strengthen the dialogue between public and assisted housing providers and private and governmental health, mental health and service agencies that receive federal funding. Participants in the community outreach process provided feedback on what they viewed as the most pressing housing, special needs/public services, and community development needs in the City.

Specifically related to public and assisted housing providers, private and governmental health, mental health and service agencies, City staff has met with the County Homeless Task Group, a City Emergency Shelter Task Group, and the Continuum of Care (Homeless Alliance) members. Organizations represented in City priorities include county and local government, faith-based organizations, concerned citizens, housing providers, service providers, including mental health, education, employment, and others.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health, and service agencies (91.215(l))
City staff met with public officials, City departments, the Housing Authority of Tulare County (HATC), residents, and agencies to develop strategies for how best to invest grant funding to address discuss priority community needs. Staff met with the Citizens Advisory Committee, which acts as a liaison between the public and the City Council concerning community needs. Also, City Staff met with the Disability Advocacy Committee, to be advised on the needs of disabled persons in the community. A focus group was held with the City’s Community Housing Development Organization (CHDO), Self-Help Enterprises, which has, in the past and present, worked collaboratively with the City of Visalia to increase the City’s supply of affordable housing.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Kings/Tulare Homeless Alliance (Alliance) is the regional continuum of care which facilitates services through a system of homeless housing and service providers, advocates, government representatives and consumers to conduct outreach and strategies to address the needs of homeless persons and persons at risk of homelessness.
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City staff participates in regular monthly meetings of the Alliance to better understand the changing needs and challenges facing homeless populations; to coordinate strategies that ensure effective regional coordination in helping homeless individuals and families reach maximum self-sufficiency.

The City of Visalia supports the Alliance by providing grant funding for the yearly Point In Time Homeless Census and counts, the Project Homeless Connect events, as well as continued administration of the HUD Homeless Management Information System (HMIS).

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS.

Not applicable. The City does not receive ESG funding.

2. Describe Agencies, groups, organizations, and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
Representatives of the following agencies, groups, and organizations contributed to the narratives and data included in the Consolidated Plan and Action Plan preparation are listed in Table 2 on the following page.

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Table 2 – Agencies, groups, organizations who participated. 1 Agency/Group/Organization Kings/Tulare Homeless Alliance Agency/Group/Organization Type Housing
Services-Persons with Disabilities
Services-homeless
Regional organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Market Analysis
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Consultation provided information; Continued partnership/collaboration through CoC meetings. Survey feedback presented the ConPlan High priority needs, 2023 Action Plan through the listserv members who represent all the types of organizations listed above including service providers, and community stakeholders. The Continuum of Care, and Homeless Task Group meetings and feedback relate to the need for homele ss housing. CDBG funding would assist KTHA to further meet the needs of the chronically homeless co mmunity. 2 Agency/Group/Organization Housing Authority of Tulare County Agency/Group/Organization Type PHA
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
HATC provided input through the survey, recommending that the city make more funding available for the acquisition and rehabilitation of more affordable housing. HATC was also consulted in preparation of the Consolidated Plan and Annual Action Plan. 120

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3 Agency/Group/Organization Self-Help Enterprises
Agency/Group/Organization Type Housing
Services - Housing
Services-Education
Regional organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Families with children
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Representative(s) contributed narrative and data to answer questions relevant to the Consolidated Plan, which helped in prioritizing the City's housing and community needs. 4 Agency/Group/Organization Tulare County Health and Human Services Agency Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-homeless
Services-Health
Health Agency
Child Welfare Agency
Regional organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Representative(s) contributed narrative and data to answer questions relevant to the Consolidated Plan and Annual Action Plan.
5 Agency/Group/Organization United Way of Tulare County Agency/Group/Organization Type Services - Housing
Regional organization
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Representative(s) contributed narrative and data to answer questions relevant to the Consolidated Plan and Annual Action Plan.
6 Agency/Group/Organization Family Services of Tulare County Agency/Group/Organization Type Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Representative(s) contributed narrative and data to answer questions relevant to the Consolidated Plan and Annual Action Plan.
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7 Agency/Group/Organization Kings View Corporation
Agency/Group/Organization Type Services - Housing
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Representative(s) contributed narrative and data to answer questions relevant to the Consolidated Plan and Annual Action Plan.
8 Agency/Group/Organization Citizens Advisory Committee Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Representative(s) contributed narrative and data to answer questions relevant to the Consolidated Plan and Annual Action Plan. A community meeting was also conducted on April 5, 2023, to review the draft PY 2023 Annual Action Plan.

Identify any Agency Types not consulted and provide rationale for not consulting. 123

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The City reached out to several different agencies, groups, and organizations and invited them to participate in the preparation of the 5-year Consolidated Plan goals. They were contacted via email and provided with a stakeholder flyer that included information on the community forum and public hearings. The City asked these groups to forward this information to their colleagues and mailing lists. They were also encouraged to complete the community needs survey and to share the survey link with community stakeholders. The City also published public notices in the Visalia Times Delta, the City website, and the City's social media outlets.

The types of additional agencies were businesses, educational services, groups and organizations, employment service providers, fair housing services, health service and domestic violence service providers, service providers for children and elderly persons, other advisory, veterans and concerned citizens, as well as faith-based organizations. The following additional providers were sent notice and information via-email encouraging feedback on preparing the Action Plan activities form:
• Businesses: Downtown Visalians, Hispanic/Visalia Chamber of Commerce, Tulare County Economic Development, & Retail Associates.

Other local/regional/state/federal planning efforts considered when preparing the Plan.

Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Kings Tulare
Homeless Alliance
As the designated bi-county Continuum of Care, the Alliance is responsible for planning process for the bi - county region which includes the City of Visalia. The Alliance mission is to coordinate and leverage resources that empower community partners including the City of Visalia to address homelessness.

City of Visalia Fair
Housing Rental
Assessment
City of Visalia and
Fair Housing Council
of Central California
The Fair Housing Council Fair Housing Rental Assessment is based upon systemic paired testing of the rental housing market to form the basis of plans to counteract discriminatory practices in the rental housing market with the City.

City of Visalia
General Plan Housing
Element
City of Visalia
The Housing Element assesses the need for housing for all levels of income and establishes policies to meet those needs. The Strategic Plan goals support the implementation of the Housing Element by working to construct and rehabilitate new and existing affordable housing units.

Tulare County Multi-
Jurisdictional Local
Hazard Mi
County of Tulare Development, as related to the Consolidated Plan, that occurs shall be primarily in the areas where environmental hazards can be properly mitigated.

Table 3 – Other local / regional / federal planning efforts

Narrative (optional)
None.
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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation summarize citizen participation process and how it impacted goal setting.

Outreach for the City of Visalia’s five-year 2020-2024 Consolidated Plan objectives were conducted in several methods: community outreach and housing needs surveys, public meetings, stakeholder interviews, and public hearings. Significant outreach efforts were made to the public, faith-based organizations, educational institutions, housing services, and health and social service organizations (including organizations providing services to homeless persons and families, persons with HIV/AIDS, victims of domestic violence, senior citizens, and extremely low to low-income populations).

The PY 2024 Annual Action Plan goals were established based on highest priority needs identified during the 2020-2024 Community Needs Assessment. Based upon the input received by the community and council, high priorities were identified as public services, homeless services, fair housing, mobile home repairs, code enforcement, ADA improvements, and affordable mulit-family housing.

The 2024 Action Plan 30-day public comment period seeking community input was held from March 15, 2024, through April 15, 2024. The draft PY 2024 Action Plan was available for review on the City's website at www.visalia.city. The City took several steps to seek community input on the draft PY 2024 Action Plan, by publishing an English and Spanish public notice in the Visalia Times Delta on March 12th, March 15thand March 29th, the City's website, the City's social media outlets, and the Kings Tulare Homeless Alliance listserv. The following community and city council meetings were held to review the draft Action Plan and obtain public comment. • City Council Public Hearing on April 1, 2024, at 7:00pm • Citizens Advisory Committee Meeting on April 3, 2024, at 5:30pm • City Council Public Hearing on April 15, 2024, at 7:00pm

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Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
Comments
received
Summary of
comments not
accepted and reasons URL (If applicable)
1 Newspaper
Ad
Non-
targeted/broad
community
English/Spanish public notice published in
the Visalia Times Delta on 3/12, 3/15, &
3/29/24.

See
Attachment A N/A
2 Internet
Outreach
Non-
targeted/broad
community
English/Spanish public notice and draft
2024 AAP were available on the City's
website from 3/15/24 - 4/15/24.

See
Attachment A N/A www.visalia.city
3 Internet
Outreach
Non-
targeted/broad
community
City social media posts on City's Facebook,
Instagram, and Twitter pages.

See
Attachment A N/A
4 Listserv
Notice
Non-
targeted/broad
community
The Kings Tulare Homeless Alliance and
Visalia Chamber of Commerce listserv
notices.

See
Attachment A N/A
5 Public
Notices
Non-
targeted/broad
community
Public notices posted at the following city
sites: City Hall, Community Development
Department, Administrative Office, and
Visalia Transit from 3/15/24 - 4/15/24.

See
Attachment A N/A
6 Public
Hearing
Non-
targeted/broad
community
City council meeting to review draft 2024
Action Plan and obtain public comment
held on 4/1/24.

See
Attachment A N/A
7 Public
Meeting
Non-
targeted/broad
community
Citizens Advisory Committee community
meeting to review draft and obtain public
comment held on 4/3/24.

See
Attachment A N/A
8 Public
Hearing
Non-
targeted/broad
community
Public hearing to approve the 2024 Action
Plan and authorize submission of the plan
to HUD held on 4/15/23.

See
Attachment A N/A
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The Program Year (PY) 2024, CDBG budget consists of $1,200,000 in estimated entitlement funds, and $100,000 in estimated program income for a projected total of $1,300,000 in CDBG funds. The PY 2024 HOME budget consists of $540,000 in estimated HOME entitlement funds, $100,000 in estimated program income, and $425,000 in prior year resources for a projected total of $1,065,000 in HOME funds. The City currently does not have an Emergency Solutions Grant (ESG) or Housing Opportunities for Persons with AIDS (HOPWA) grant. The Expected Amount Available Remainder of ConPlan average annual allocation multiplied by remaining years to equal total remainder of ConPlan. Each program year the Expected Amount Available Remainder of ConPlan is subtracted by the current grant allocation. This is the 5th and final year of the current 5-year ConPlan; therefore, the expected amount available remainder of the ConPlan is $0 for both CDBG and HOME.

Anticipated Resources
Program
Source
of Funds Uses of Funds
Expected Amount Available Year 5 Expected
Amount
Available
Remainder
of ConPlan
$ Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG Public
Federal
Admin,
Public Services,
Affordable
Housing, and
Public
Improvements

$1,200,000 $100,000 $0 $1,300,000 $0 The PY 2024 CDBG estimated resources include $1,200,000 in entitlement funds,
and $100,000 in program income, for a
total of $1,300,000 in CDBG funds.
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Program
Source
of Funds Uses of Funds
Expected Amount Available Year 5 Expected
Amount
Available
Remainder
of ConPlan
$ Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
HOME Public
Federal
Admin,
Homebuyer
Assistance, and
Multifamily Rental
New Construction

$540,000 $100,000 $425,000 $1,065,000 $0

The PY 2024 HOME resources include
$540,000 in entitlement funds, and
$100,000 in program income for a total of
$1,065,000 in HOME funds.

Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state, and local funds), including a description of how matching requirements will be satisfied.

The City leverages both federal and local housing funds by supporting non-profit organizations that develop affordable housing. The City, or its partners, provides matching funds for housing related services to several programs, which includes the following:
• SHE-CHDO Scattered Single Family Acquisition/Rehabilitation/Resale. Scattered Site Acquisition, Rehabilitation and Resale of Single- Family Property Program will be administered and operated through the City’s certified Non-Profit, designated Community Housing Development Organization (CHDO), currently Self-Help Enterprises (SHE). • SHE-CHDO Scattered Multi-Family Site Acquisition/Rehabilitation/Rent. For example, the Lofts Project is the development of an 80-unit multi-family affordable housing complex that is budgeted above $25 million. HOME funds will be leveraged with the various other funding sources, such as, No Place Like HOME Program (NPLH), Multifamily Housing Program (MHP), and the Infill Infrastructure Grant (IIG).
• Voucher Program – used as a match to receive Tulare Housing First grants to provide permeant supportive housing vouchers. • First-Time Homebuyers Program – leveraged with private first position loans to assist First-Time Homebuyers purchase a home. 128

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Below is a list of potential financial resources considering a part of the City’s overall financial plan to address priority needs and specific objectives identified in the Consolidated Plan.
• Housing Authority of Tulare County (HATC): A public housing authority within the City and the County. • Low-Income Housing Tax Credit Program (LIHTC): The LIHTC program provides federal and state tax credits for private developers and investors who agree to set aside all or an established percentage of their rental units for low-income households for no less than 30 years.
• Multi-Family Housing Program (MHP): If California’s Housing and Community Development Department awards Multi-Family Housing Program loans to assist rental housing developments affordable to low-income households in the City, the City will assist the developers with identifying local funding.
• Permanent Local Housing Allocation (PLHA): The City will also be receiving PLHA funding on an annual basis, which will assist with matching requirements.
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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan.

The City of Visalia does not currently own any land considered viable for the needs and uses identified in the plan. However, there is no shortage or available land for these purposes, as discussed below.

Discussion
The Regional Housing Needs Assessment (RHNA) is part of a statewide mandate to address housing issues that are related to future growth in a region. State housing element law assigns the responsibility for preparing the RHNA for the Tulare County region to the Tulare County Association of Governments (TCAG). TCAG, and other California councils of governments (COGs), undertake the RHNA process prior to each housing element cycle. The current RHNA is for the 6th-cylce Housing Element and covers a 9.75- year projection period from December 21, 2023, to December 31, 2031. The City of Visalia has conducted an analysis and concludes that Visalia has adequate sites to accommodate its RHNA allocation for Extremely Low, Very Low, and Low-Income categories.

The City Planning Department lists lands available for development in its sites inventory list. However, it is undetermined as to who will develop and when development will occur. A comparison of Regional Housing Need and Residential sites is listed in Table 1-41 from the Housing Element. The City approved 2,835 units between 2014 and 2018, consisting of 2,486 single-family units and 400 multi-family units (see SP-05 attachment - Regional Housing Need and Sites Inventory). If constructed, there would be a surplus of units for extremely low income: 210 units, low income: 514 units, moderate income: 675 units, and above moderate income: 3,232 units.
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Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area
Needs
Addressed Funding Goal Outcome Indicator
1 Increase
affordable
housing
2020 2025 Affordable
Housing
Citywide Affordable
Housing
HOME:
$1,000,500
Rental units constructed: 11 Low- Income
Household

2 Create
suitable living
environment
2020 2025 Affordable
Housing
Citywide/
LMI Tracts
Affordable
Housing
Neighborhood
Preservation
CDBG:
$300,000

Homeowner Housing Rehabilitated: 11
Housing Code Enforcement/Foreclosed
Property Care: 200 Household Housing Unit
3 Address
community/
special needs
services
2020 2025 Homeless
Non-
Homeless
Special Needs
Citywide Shelter and
counseling for
the homeless
Public Services
CDBG:
$145,000
Public service activities for Extremely Low-
Income Housing Benefit: 50 Persons
Assisted and 30 Households Assisted
4 Address
homeless
needs
2020 2025 Homeless Citywide Shelter and
counseling for
the homeless
Public Services
CDBG: $95,000 Public service activities other than
Extremely Low-Income Housing Benefit:
400 Persons Assisted; Public service
activities for Extremely Low-Income
Housing Benefit: 35 Households Assisted

5 Enhance
community
development
2020 2025 Non-Housing
Community
Development
LMI Tracts Improve
Community and
Public Facilities
CDBG:
$500,000
Public Facility or Infrastructure Activities
other than Low-Moderate Income Housing
Benefit: 7,139 Persons Assisted

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Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area
Needs
Addressed Funding Goal Outcome Indicator
6 Program and
planning
administration
2020 2025 Program
administration
funds
Citywide Community
Development
CDBG:
$260,000
HOME:
$64,500
Other: 1 Other
Table 6 – Goals Summary

Goal Descriptions
1 Goal Name Increase affordable housing
Goal Description Increase the amount of affordable housing stock in the City of Visalia with the construction of 80 units, of which 11 new LMI multi-family rental units will be HOME- CHDO funded for project called Rancho Colegio, located on the Southeast Corner of N.

Court Street and Esquivel Avenue in Visalia.
2 Goal Name Create suitable living environment
Goal Description Code enforcement inspection services for an estimated 200 units within deteriorated or deteriorating low-moderate income eligible areas to arrest the decline of the area.

An Owner-Occupied Senior Mobile Home Program
3 Goal Name Address community/special needs services
Goal Description Provide vital public services which include homeless case management, homeless outreach services, housing flex funds, homeless prevention, and transitional housing. 4 Goal Name Address homeless needs
Goal Description CDBG funds will be provided for the local Continuum of Care services including the annual Point-In-Time (PIT) count and Local Initiatives Navigation Center (LINC); and CoC Permanent Supportive Housing (PSH) voucher match case management. 132

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5 Goal Name Enhance community development
Goal Description Park improvements to the Lincoln Oval Park. Improve Visalia ADA infrastructure sidewalks and tree wells.
6 Goal Name Program and planning administration
Goal Description Fund planning and administration activities by City staff to administer the CDBG and HOME Program funds.

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Projects
AP-35 Projects – 91.220(d)
Introduction
Program Year 2024 CDBG and HOME Projects were established based on the high priority needs identified in the 2020-2024 Consolidated Plan Needs Assessment and Strategic Plan. The Consolidated Plan goals below address the high priority needs and serve as the foundation for strategic actions the City will undertake. These goals are based on the ConPlan’s Needs Assessment and Housing Market Analysis sections as well as community outreach conducted:
• Increase affordable housing
• Create suitable living environment
• Address community/special need services
• Address homeless needs
• Enhance community development
• Program planning & administration
The PY 2024, CDBG budget consists of an estimated $1,200,000 in entitlement funds, and $100,000 in program income for a total of $1,300,000 in estimated FY 2024 CDBG funds. The PY 2024 HOME budget consists of an estimated $540,000 in HOME funds, $100,000 in program income, and $425,000 in prior year resources for a total of $1,065,000 in estimated FY 2024 HOME funds. Any increase or decrease of PY 2024 CDBG annual allocation and/or program income will be directed toward CDBG ADA improvement projects. Any increase or decrease of PY 2024 HOME annual allocation and/or program income will be directed toward the HOME-CHDO Project.

Projects
# Project Name
1 2024 HOME Administration
2 2024 HOME CHDO Project
3 2024 CDBG Administration
4 2024 Address Homeless Needs - Public Services
5 2024 Address Community/Special Needs Services
6 2024 Emergency Repair and ADA Program
7 2024 Senior Mobile Home Repair Program
8 2024 Code Enforcement
9 2024 Park Improvements
10 2024 ADA Compliance Projects
Table 7 - Project Information

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Describe the reasons for allocation priorities and any obstacles to addressing underserved needs.

The projects will address the priority needs described in the Consolidated Plan by providing direct homeless services, homeless prevention services, fair housing services, code enforcement inspections to maintain neighborhood stabilization, housing rehabilitation program, affordable housing options for the LMI population, and ADA compliance projects. An obstacle in addressing underserved needs include needs outweighing funding resources. Nevertheless, the City worked resourcefully in combing multiple funding sources to maximize the allocation of resources to address underserved community needs.

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AP-38 Project Summary
Project Summary Information
1 Project Name 2024 HOME Administration
Target Area Citywide
Goals Supported Program and planning administration
Needs Addressed Community Development
Funding HOME: $64,500
Description 2024 HOME Administration and Planning.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description Citywide
Planned Activities 2024 HOME Administration and Planning. 2 Project Name 2024 HOME CHDO Project – Rancho Colegio
Target Area Citywide
Goals Supported Increase affordable housing
Needs Addressed Affordable Housing
Funding HOME: $1,000,500
Description Construction of an 80-unit mulit-family rental complex, of which 11-units will be HOME funded.

Target Date 6/30/2026
Estimate the number and
type of families that will
benefit from the proposed
activities
11 low-income households are expected to benefit from the proposed activity.

Location Description SE corner of N. Court St and Esquivel Avenue.

Planned Activities The City will provide funding toward Self-Enterprises, Inc. (SHE), to build 11 of the 80 new low-income multi-family rental units. 3 Project Name 2024 CDBG Administration
Target Area Citywide
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Goals Supported Program and planning administration.

Needs Addressed Community Development
Funding CDBG: $260,000
Description 2024 CDBG Administration and Planning.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description Citywide
Planned Activities 2024 CDBG Administration and Planning 4 Project Name 2024 Address Homeless Needs - Public Services Target Area Citywide
Goals Supported Adress homeless needs
Needs Addressed Public Services
Funding CDBG: $95,000
Description Continuum of Care Point in Time survey and LINC services.

Permanent Supportive Housing Voucher match.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
435 extremely low-income households experiencing
homelessness.

Location Description Citywide
Planned Activities Continuum of Care Point in Time survey and LINC services.

Permanent Supportive Housing (PSH) voucher match.
5 Project Name 2024 Address Community/Special Needs Services Target Area Citywide
Goals Supported Address Community/special needs services Needs Addressed Public Services
Funding CDBG: $145,000
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Description Homeless outreach/prevention - Housing flex funds (i.e., rental application fees, rental/utility security deposits, first month/last month rent, emergency rental assistance); and Eden House - transitional bridge housing operational funds.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
80 extremely low-income individuals.

Location Description Citywide and 1627 S. Garden St. Visalia, CA 93277 Planned Activities Housing flex funds and transitional bridge housing. 6 Project Name 2024 Emergency Repair and ADA Program (ERAP) Target Area Citywide
Goals Supported Create suitable living environment
Needs Addressed Neighborhood Preservation
Funding CDBG: $50,000
Description Minor home repair program including emergency and ADA improvements for single-family homes.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
8 low-moderate income households.

Location Description City wide. Sites to be determined.

Planned Activities Single-family minor home repairs including emergency and ADA improvements.
7 Project Name 2024 Senior Mobile Home Repair Program (SMHRP) Target Area Citywide
Goals Supported Create suitable living environment
Needs Addressed Neighborhood Preservation
Funding CDBG: $75,000
Description Senior Mobile Home Repair Program to owner occupied low- income seniors and/or disabled persons.
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Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
3 low-moderate income seniors and/or disabled persons.

Location Description Citywide. Sites are to be determined.

Planned Activities Senior Mobile Home Repair Program to owner occupied low- income seniors and/or disabled persons.
8 Project Name 2024 Code Enforcement
Target Area LMI Tracts
Goals Supported Create suitable living environment
Needs Addressed Neighborhood Preservation
Funding CDBG: $175,000
Description 2024 Code Enforcement services in deteriorating or deteriorated low-moderate-income areas to arrest the decline of the area.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
200 LMI households are expected to benefit from the proposed activity.

Location Description LMI target areas.

Planned Activities 2024 Code Enforcement services in deteriorating or deteriorated low-moderate-income areas to arrest the decline of the area. 9 Project Name 2024 Park Improvements
Target Area LMI Tracts
Goals Supported Enhance Community Development
Needs Addressed Improve Community and Public Facilities Funding CDBG: $50,000
Description 2024 park improvements in LMI areas.

Target Date 6/30/25
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Estimate the number and
type of families that will
benefit from the proposed
activities
1,735 low-moderate income individuals.

Location Description Lincoln Oval Park located at N. Court St. & NW 2nd Ave.

Planned Activities Add wrought iron fence and lighting to Lincoln Oval Park. 10 Project Name 2024 ADA Compliance Projects
Target Area LMI Tracts
Goals Supported Enhance Community Development
Needs Addressed Improve Community and Public Facilities Funding CDBG: $450,000
Description 2024 ADA compliance projects and public infrastructure improvements.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
5,404 LMI ambulatory disabled persons are expected to benefit from the proposed activities.

Location Description LMI Target Areas.

Planned Activities ADA sidewalk and tree well improvements. 140

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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed.

The majority of the CDBG activities funded in PY 2024 are offered citywide to low- and moderate- income households. However, for certain CDBG programs, such public infrastructure improvements, and code enforcement are directed to neighborhoods that qualify for CDBG funds on an "area benefit" basis.

An area benefit activity is one that is available to benefit all the residents of an area which is:
• Primarily residential and
• Where 51% of the population is low- and moderate-income Except for the HOME-CHDO funded multi-family rental housing units to be built (Rancho Colegio) which is located at Southeast Corner of N. Court Street and Esquivel Avenue, all other programs are to be administered citywide, or within the CDBG Target area.

Geographic Distribution
Target Area Percentage of Funds
Citywide 85
LMI Tracts 15
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically.

Entitlement funds will be distributed citywide as eligible. However, CDBG funds will be utilized in CDBG Target areas for Code Enforcement, park improvements, and ADA Improvements. A presumed Benefit project, such as an ADA improvement project or low-and-moderate-income residential areas in need of access, would be applicable. CDBG funding directed toward public services is a citywide public service benefit. Public Facilities are based upon CDBG requirements, such as the area benefit noted above, limited clientele, or income qualifications. Affordable housing will be pursued citywide, which encompasses CDBG Target Areas. Other programs may benefit within the CDBG Target areas as well, however, are allowed citywide, based upon income eligibility.

Discussion

The Low-and Moderate-Income Concentration Census Tract Map is being utilized for the 2024 Action Plan and is based on the Low-and Moderate-Income Summary Data (LMISD) provided on HUD Exchange website.

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The AAP must specify goals for the number of homeless, non-homeless, and special needs households to be provided affordable housing within the program year. The AAP must also indicate the number of affordable housing units that will be provided by program type, including rental assistance, production of new units, rehabilitation of existing units, or acquisition of existing units. For this section, the term “affordable housing” is defined in the HOME regulations at 24 CFR 92.252 for rental housing and 24 CFR

92.254 for homeownership.

Findings in the data, included within the Strategic Plan, show that there is not an adequate amount of local housing affordable to LMI households, especially for extremely low- and very low-income households. According to the HUD data reports there are sufficient housing units for the various income categories. After analysis, the only income category that truly does have enough housing is the 50-80% AMI. The following data (CHAS 2014-2018) supports this housing deficit/surplus:
• 0-30% AMI: There are 4,170 households living in this income category, yet there are only 2,610 rental units available that are affordable to these households in the City. • 30-50% AMI: There are 4,530 households living in this income category yet there are only 2,935 units available.
• 50-80% AMI: There are 5,880 households in this income category and there are 1,650 units.

Tables 33 and 36 included within the Strategic Plan, MA-15 section show the recent changes to factors effecting affordability including income, rent and value. Median income has increased 2.5% since 2015 and when compared to the growth in median contract rent (+7.2%), rental housing prices are outpacing income growth. This may continue to strain affordability in the rental housing market, and lead to higher rates of housing cost burden, especially for LMI households. This is evidenced by the fact that median income growth has increased, while median home values have declined over 10%.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 22
Special-Needs 3
Total 22
Table 9 - One Year Goals for Affordable Housing by Support Requirement

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One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 11
Rehab of Existing Units 11
Acquisition of Existing Units 0
Total 22
Table 10 - One Year Goals for Affordable Housing by Support Type

Discussion
Staff works with its non-profit partner SHE to include additional types of acquisition, such as vacant, infill and reconstruction. As funding, through PI becomes available, it would be directed toward SHE CHDO multi-family project. The 2024 Action Plan includes the development of 11 HOME-assisted affordable rental units with the HOME-CHDO Rancho Colegio multi-family project, 8 single-family minor home repairs with the Emergency Repair and ADA Program (ERAP), and 3 mobile home repairs with the Senior Mobile Home Repair Program (SMHRP).

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AP-60 Public Housing – 91.220(h)
Introduction
HATC works closely with the City, Continuum of Care “Alliance” and the Homeless Resource Task Group.

Actions planned by the PHA this year are referenced below. HATC owns/manages 179 Public housing units in Visalia and manages another 764 affordable housing units through the City of Visalia. HATC has a master lease with Family Services of Tulare County (FSTC) to house families that participate in the rapid rehousing and domestic violence programs that FSTC administers within the City of Visalia. Through a partnership with Tulare County Health & Human Services Agency (TCHHSA) Mental Health, HATC manages Clark Court, Transitional Living Center, and East Tulare Cottages which house and provide supportive services for individuals that participate in TCHHSA Mental Health programs.

Actions planned during the next year to address the needs to public housing.

HATC will continue to own and manage 179 public housing units in the City. HATC also owns and manages an additional 764 affordable housing units. There is currently no plan to purchase additional public-housing units, nor do they plan on removing any units from their inventory. Their current projection is for an investment of $375,500 in Capital Fund improvements during the FY 2024. There is no project based rental assistance units within the City. HATC expenditure covers maintenance and rehabilitation in public-housing units within the City. HATC's Capital Fund expenditures will cover a large range of projects, including roofing replacement, landscaping improvements, carpet replacement along with air conditioning and heating unit improvements. HATC acquired vacant land at 830 E. Roosevelt Avenue in Visalia to develop a mulit-family development, with a total of four (4) units for rental to qualified low-income households. (Data source: HATC November 2024).

Actions to encourage public housing residents to become more involved in management and participate in homeownership.

HATC created a Resident Council composed of five residents from HUD funded programs (Multifamily Housing, LIHTC, HOME, Section 8 Housing Choice Vouchers, and public housing). The Resident Council works with HATC staff on evaluating the effectiveness and efficiency of existing rental assistance programs. This structure was put into place to give public housing residents the opportunity to provide input on necessary program modifications, through the Council members. HATC is proactive in the inclusion of public-housing residents in the policy making process. As required, two public housing tenants sit on the HATC Commission board. Between the Resident Council and tenant representation on the Board an equitable and transparent policy-making process has been put into place.

A vital driving factor that continues to influence HATC programs is the promotion and goal of tenant self-sufficiency. HATC views homeownership as a long-term goal for most program participants. HATC staff works with tenants to effectively provide them with the necessary resources to achieve homeownership. HATC’s Annual Re-Examination Notice provides public-housing participants with an 144

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extensive referral list that aids homeownership. Their list includes programs managed by: CSET, City of Visalia, Habitat for Humanity, CalHFA, and Self-Help Enterprises. HATC’s program coordinator works with any interested public housing tenant to effectively inform them of all the different programs and services available to them. Effective collaboration between their agency and other public and nonprofit agencies is imperative to help promote homeownership among all HATC’s tenants. Lastly, HATC created “RentTrack Payment, an online payment system which will allow public housing residents to utilize their rental payments made on time to raise or build individual credit scores. RentTrack has increased credit scores an average of 29 points in just two months and 132 points over a 2-year period.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance.

HATC is not designated as troubled.

Discussion
See discussion above.
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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
This section describes the City’s one-year goals and the specific action steps it will undertake in the program year to carry out the homeless strategy outlined in the ConPlan’s SP-60 Homelessness Strategy.

This section will also describe the jurisdiction’s goals and specify the activities it will undertake to serve the housing and supportive service needs of non-homeless populations who require supportive housing.

Describe the jurisdiction’s one-year goals and actions for reducing and ending homelessness including.

The City has allocated over $3 million of CDBG funds for the development of a Low-Barrier Navigation Center for people experiencing homelessness. The City is also allocated Permanent Local Housing Allocation (PLHA) and Low-Mod Successor Agency Housing (SAH) funds toward the development and operation of the Project. The project began construction in 2023 and is expected to be completed in June of 2024. The Visalia Navigation Center will be a 100-bed public facility to house individuals and families experiencing homelessness. The Visalia Navigation Center will follow “Housing First” practices and work closely with the local Continuum of Care for the Visalia region to house individuals and families quickly into rapid rehousing, transitional housing, and permanent housing.

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.

The City will continue targeted outreach efforts towards unsheltered homeless persons through collaborative efforts with the Alliance Housing Navigators, Family Services, Kings View PATH Team, and Tulare County Mental Health Crisis Team. These organizations canvas the City to conduct outreach to people experiencing homelessness and connect them to services. Client information is included in the local Homeless Management Information System (HMIS) to allow outreach staff to be informed of client status on the housing priority list and other community referrals.

The City will also continue to support the Alliance’s outreach efforts to persons experiencing homelessness through the PIT survey completed in January. The PIT survey provides a snapshot of the adults, children in households and unaccompanied youth living in the City of Visalia who meet HUD’s definition of homelessness. Information gathered through the PIT is used to understand the causes and trends over time of homelessness, as well as to determine the unmet shelter and service needs of the homeless.

Addressing the emergency shelter and transitional housing needs of homeless persons The City is providing $3.1 million in CDBG funds for the development of a Low-Barrier Navigation Center for people experiencing homelessness. The City is also providing $3 million in Permanent Local Housing 146

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Allocation (PLHA) funds, and $800,000 in Success Agency Housing (SAH) funds toward the development and operation of the Visalia Navigation Center. The City was also awarded $3.6 million in Encampment Resolution Funds Rd. 2 funds for the development of the Visalia Navigation center. A Low-Barrier Navigation Center will assist in providing solutions to create safe and successful permanent exits from homelessness using a Housing First Approach.

Eden House is a 22-bed transitional/bridge program which will provides beds housing for a period of 60- 90 days (or up to a maximum period of 6 months with an approved extension), who are awaiting permanent supportive housing (PSH) or Rapid Re-Housing (RRH) placements. Eden's House provides extensive on-site wrap around services including mental health assistance and case management. The City provided $400,000 in CDBG funds and 225,000 in NSP funds for Eden House.

The Visalia Homeless Center operates a low barrier warming center within the City of Visalia each winter. The warming center is a low-barrier emergency shelter that provides up to 100 homeless individuals’ overnight shelter. The warming center averages 75 visitors a night from December 1st through March 31st. The City is funding the Warming Center with the use PLHA funds.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Visalia supports and collaborates with local service providers, through the Alliance, to assist homeless individuals and families. Funding priorities include supporting existing high performing housing first rapid rehousing and permanent supporting housing projects.

Funding allocations include:
• Family Services matching funds for case management (public services) to support the Tulare Housing First Shelter Plus Care project. This project provides case management services to 14 chronically homeless individuals who receive permanent supportive housing. • Kings View Behavioral Health provides public services, including meals for Visalia’s homeless. • ECO program, which is a partnership that includes the Tulare County Workforce Investment Board, Caltrans, and ABLE Industries.
• Property acquisition and rehab housing projects funded through HOME funds and other city- funding pools.
• CoC and City-funded programs/projects that benefit the homeless • Special needs project and programs that serve these vulnerable subpopulations include: CSET 147

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Permanent Supportive Housing and Rapid Rehousing, Family Services Permanent Supportive Housing and Transitional Housing, Turning Point and Tulare County HHSA provide PSH projects for chronically homeless individuals and families and/or families with children. The Veterans’ Administration, in conjunction with the Housing Authority of Tulare County, operates the VASH project and Westcare operates the SSVF project that serves eligible veterans and their families.

Uplift Families operates a Transitional Housing project for transitioning age youth.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The Alliance employs a Diversion Specialist that is responsible for developing and strengthening referral sources for people at-risk of becoming homeless. Additionally, the Diversion Specialist works with clients that are present at any of the Coordinated Entry points to assist in diverting clients from homelessness.

Another important component of prevention/diversion is assisting households with income support and connections to mainstream benefits. The SSI/SSDI Outreach, Access, and Recovery (SOAR) model is designed to increase access to SSI/SSDI for eligible homeless adults who are and have a mental illness and/or a co-occurring substance use disorder. Staff from all CoC-funded agencies are required to assist clients in obtaining these mainstream benefits. Participation by these agencies provides an effective method of assisting households who may otherwise pursue homelessness assistance.

Discussion
See discussion above. The City is not a recipient of HOPWA funding. 148

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AP-75 Barriers to Affordable Housing – 91.220(j)
Introduction:

The City of Visalia updated the Analysis of Impediments to Fair Housing Choice (AI) in 2020. The AI describes the impediments or barriers to affordable housing. The primary barriers to affordable housing include the following:
• Lending practices
• Access to Opportunity
• Housing Discrimination
• Development of Affordable Housing
• Land use policies and practices
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment.

The City has taken actions in recent years to support residential development through changes in zoning, further streamlining permitting processes, and reducing impact fees. Visalia has made changes to residential zone districts following the City’s Housing Element update. The City increased the highest allowed multi-family density permitted by right to 15 to 35 units per acre, provided that the development does not exceed 80 units. Also, the City implemented an Affordable Housing Infill Incentive Program in 2017, which reduces Transportation Impact Fees for qualifying projects that meet the infill criteria outlined in the City’s Development Fee Schedule. In the downtown area, waivers for parking requirements have been given based on past use of the building spaces. There are multiple policies and programs in the 2023 Housing Element Update that address promoting incentives for affordable housing that include priority permit processing and modified zoning provisions. New programs in the Housing Element update propose removing conditional use requirements for housing in certain commercial zone designations. These Housing Element Programs are organized into nine Goals categories, as follows:

1. New Construction - To provide a broad range of housing types and densities to meet the needs of all Visalia residents.

2. Mixed Use, Infill, and Downtown Development - To promote mixed use, infill, and Downtown development in Visalia.

3. Encourage Affordable Housing - To encourage construction and maintenance of affordable housing in Visalia.

4. Foreclosures - To prevent foreclosures, protect affected families, and stabilize neighborhoods impacted by foreclosures.
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5. Special Needs/Homeless- To provide a range of housing types and services to meet the needs of households with special needs within the city.

6. Housing Rehabilitation Program - To create and maintain healthy neighborhoods by improving the condition of the existing housing stock and providing for a variety of housing types, sizes, price ranges, and densities compatible with the existing character and integrity of residential neighborhoods.

7. Equal Opportunity Housing and Discrimination Prevention - To provide decent housing and a quality of living environment for all Visalia residents regardless of age, religion, race, creed, gender, sexual orientation, marital status, ancestry, national origin, disability, economic level, and other arbitrary factors.

8. Energy Conservation - To encourage energy efficiency in all new and existing housing.

9. Implementation Monitoring - To ensure that Housing Element programs are implemented on a timely basis and the progress of each program is monitored and evaluated annually.

In addition to exploring new policy and regulatory changes, the City will continue its efforts to carry out the following to remove barriers to affordable housing:
• Work with non-profit developers and other public agencies that increase Visalia’s supply of affordable housing.
• Work with HATC to properly inform collaborating agencies at the local, state, and federal levels of the need for affordable housing in the City.
• Facilitate the construction of affordable rental housing for very low and low-income households by providing regulatory (e.g., density bonus, expedited permit processing, deferred fees, or relaxed parking requirements) and financial incentives. • Support programs that keep people housed, such as tenant-based rental assistance and rapid rehousing.
• Streamline permitting process for affordable housing. • Further incentives to developers for the development of affordable housing • Incorporate educational components regarding the importance of affordable housing into community outreach.
• Encourage the development of smaller, more affordable units.

Discussion:

See above discussion.
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AP-85 Other Actions – 91.220(k)
Introduction:

The following section provides HUD with other activities, projects, and actions the City is undertaking to reduce homelessness and housing affordability. Examples include the completion of the AI and identifying the barriers and impediments to affordable housing, supporting homeless programs, public and private solutions for affordable, annual administration of CDBG and HOME funds and attendance of city meetings and CoC meetings.

Actions planned to address obstacles to meeting underserved needs.

City actions planned to address obstacles are referenced within the AI and listed herein. AI, Chapter VIII:

Actions includes the plan’s goals and recommended actions to reduce the barriers to affordable housing noted in AP-75.

Actions planned to foster and maintain affordable housing.

The City will continue to work closely with non-profit housing and service providers to collaborate on improving the awareness and expansion of available resources to address the needs of the homeless population. Staff has addressed the affordable housing programs for this program year throughout this report. Please refer to sections AP-20, AP 35, AP-38, and AP-55.

In addition to exploring new policy and regulatory changes, the City will continue its efforts to carry out the following to remove barriers to affordable housing:
• Work with non-profit developers and other public agencies that increase Visalia’s supply of affordable housing.
• Work with the Housing Authority of Tulare County to properly inform collaborating agencies at the local, state, and federal levels of the need for affordable housing in the City. • Facilitate the construction of affordable rental housing for very low and low-income households by providing regulatory (e.g., density bonus, expedited permit processing, deferred fees, or relaxed parking requirements) and financial incentives. • Support programs that keep people housed, such as tenant-based rental assistance and rapid rehousing.
• Streamline permitting process for affordable housing. • Further incentives to developers for the development of affordable housing. • Incorporate educational components regarding the importance of affordable housing into 151

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community outreach.
• Encourage the development of smaller, more affordable units.

Actions planned to reduce lead-based paint hazards.

Approximately 40% of the City’s housing stock was built prior to 1979 therefore work performed on these buildings must be carefully monitored for the presence of lead-based paint in compliance with HUD regulation. Currently the City’ housing rehabilitation or home improvement programs and down payment assistance programs require lead-based paint inspections and/or abatement. Applicants of these programs are provided brochures informing them of the health risks of lead-based paint as part of the application process. In addition, City building inspectors and Code Enforcement staff are alerted to signs of this hazard as they perform their substandard housing inspections. The City requires its Subrecipients, Developer partners and rehabilitation contractors of federally funded programs to utilize safe practices and obtain certification through a HUD certified lead testing agency.

Actions planned to reduce the number of poverty-level families.

The City works with its non-profit partners to reduce the number of poverty-level families. The City will also continue to provide its non-profit partners with funding to acquire, rehabilitate, and sell and rent homes or multi-family units to income-qualifying households at or below 80% AMI.

Additionally, the City has made a commitment to improve the communication and service delivery capabilities of agencies and organizations that provide programs to assist the homeless. Specifically, Staff participates in the monthly Continuum of Care (Alliance) meeting, and various homeless task groups to identify funding and opportunities to provide Visalia’s homeless population with housing and service opportunities.

The City will also continue to partner with organizations to provide services and address the full range of needs of LMI families. Although there are coordinated programs and services to reduce poverty, it is recognized that many unmet needs will remain. The City will continue to work with its partners to identify and work toward meeting those needs by strategically focusing its resources and efforts.

Actions planned to develop institutional structure.

The City is a charter city and is managed under a Council-manager form of government. City Council provides policy direction to the City Manager who is responsible for administering City operations. City Council members are the leaders and policymakers elected to represent the community and concentrate on policy that addresses the citizens’ needs and wishes. The City Manager is appointed by the City Council to carry out policy and ensure that the entire community is served. The legislative body is the City Council and City Councilmembers are the community’s decision makers. Visalia voters elect a 5-member Council to serve as the City's legislative and governing body. The members represent the City 152

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and their respective Districts, serve four-year terms and they select one member to serve as mayor and one to serve as vice- mayor. A general municipal election is held every two years in November, alternating between two and three positions each cycle.

The Finance Department, Housing Division oversees and administers the day-to-day activities of the CDBG, NSP1, HOME, HOME-ARP, PLHA, Low-Moderate Income Housing Asset Funds (LMIHAF)/RDA Successor Agency Housing (SAH), and other state and federal funded programs. Staff works together with various City departments to develop programs and activities that improve low-and moderate- income neighborhoods throughout the City. The administration of program activities includes housing, public services, public facility, park and infrastructure improvements, and economic development activities.

Interdepartmental communication and collaboration are two strengths of the delivery system. City staff from various departments works with local organizations and agencies that assist low-income households and individuals. High priority needs were identified during the Consolidated Plan’s community engagement and public review periods.

During the Consolidated Plan public review period, these priorities were established. Additionally, input is received by the community, various committees, and City Council during the feedback period in developing the annual plan. The AAP is designed to address the needs and priorities identified within the ConPlan and direct limited funding available toward the highest needs.

Actions planned to enhance coordination between public and private housing and social service agencies.

The City continues to participate in monthly Continuum of Care and quarterly Tulare County Homeless Task Force community meetings to enhance coordination between housing providers, government agencies, mental health, and other key stakeholders in the City. The purpose of these ongoing meetings is to establish a network of agencies to enhance the delivery of services to the homeless, disabled individuals and families, and others seeking services.

City staff meets with public officials, City departments, HATC, residents, and agencies to develop strategies for how best to invest grant funding to address discuss priority community needs. Staff met with the Citizens Advisory Committee (CAC), which acts as a liaison between the public and the City Council concerning community needs. The Disability Advocacy Committee (DAC) has now become a part of the CAC. Therefore, City Staff has also met with the members of the DAC through meetings held with the CAC, to be advised on the needs of disabled persons in the community.

Discussion:

See above discussions.
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

In the event final CDBG and HOME program entitlement and program income is higher or lower than expected herein, the City of Visalia may add, subtract, or transfer amounts among identified projects, as noted without publishing a substantial amendment, if the amount is below 75 % change, as per the approved Citizens Participation Plan. Any difference in CDBG funding will be reflected in the public infrastructure/ADA project line item and, if needed, public services to maintain compliance with the 15% cap and Administration; any difference in HOME funding will be reflected in SHE CHDO Acq/Rehab/construct or reconstruct single-family or multi-family projects, and if needed Administration.

The three-year period (2023, 2024 & 2025) will be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% 154

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HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

No other form of investment shall be used beyond those identified in Section 92.205. 2. As it relates to the HOME funded owner-occupant programs, all beneficiaries are owner occupants. As it relates to HOME funded rental programs, beneficiaries are tenants.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

First Time Homebuyer (FTHB), funds shall be provided as a Direct HOME subsidy- gap financing, as a second mortgage to households at or below 80% of the area median income. The property will maintain an affordability covenant as referenced under 24 CFR 92.254 (a) (4). The covenant shall remain for five (5) years when less than $15,000 is provided in gap financing Direct Subsidy to the homebuyer and shall be for a ten (10) year period when more than $15,000 up to $40,000 is provided in gap financing Direct Subsidy to the homebuyer, and a minimum of fifteen (15) year period for more than $40,000 in gap financing Direct Subsidy to the homebuyer. The “Owners Participation Agreement” (Covenant) shall begin the date the Deed of Trust is recorded. The Provision for the FTHB Program shall be “Recapture Provision” as per 24 CFR 92.254 (a) (5) (ii) (A) (1). The City may recapture the entire amount of the direct HOME assistance from the homeowner.

The amount to be recaptured will not exceed the amount of net proceeds available at the time the home is sold. HOME rule limits recapture to available net proceeds, therefore, if net proceeds are insufficient for the city to recapture the full amount of the Direct HOME assistance, the City will recapture only what is available from net proceeds. This applies regardless of the nature of the sale (voluntary sales including short sales, and involuntary sales including foreclosures).

The SHE-CHDO Program utilizes the “Recapture Provision”. HOME funds are invested in the acquisition, rehabilitation, and/or new construction/reconstruction and Direct Subsidy shall be up to 10% of the total HOME investment (i.e., $280,000 acq. /Rehab cost X 10% = $28,000 Direct Subsidy to homebuyer), which shall be provided as a Second Mortgage to the qualifying new homebuyer. If the property is sold below fair market value, the difference between the fair market value and the purchase price is part of the HOME subsidy and provided directly to the homebuyer as a direct subsidy. In addition, any additional subsidy provided to the homebuyer to enable them to purchase the property, which includes down payment assistance, closing costs, interest subsidies, or other HOME assistance including any assistance that reduced the purchase price from fair market value to an affordable price, shall be recaptured.

The SHE-CHDO Program covenant shall use the “Recapture Provision”, as referenced under 24, CFR

92.254 (a) (5) (ii) (A) (1) and shall begin the date the Deed of Trust is recorded. In the case of the 155

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homebuyer selling the home during the affordability period, the City may recapture the entire amount of the direct HOME Subsidy and the difference between the fair market value and the purchase price, if the purchase price is below the fair market value, and any additional assistance as referenced above. The amount to be recaptured will not exceed the amount of net proceeds available at the time the home is sold. HOME rule limits recapture to available net proceeds, therefore, if net proceeds are insufficient for the city to recapture the full amount of the Direct HOME assistance, the City will recapture only what is available from net proceeds. This applies regardless of the nature of the sale (voluntary sales including short sales, and involuntary sales including foreclosures).

Note: Staff works with the City Attorney in updating legal documents to comply with the funding source and type of program(s) administered.

The FTHB, SHE-CHDO Program loan documents were reviewed in 2017 by HUD. If HUD requests a copy for review, City Staff will again provide documents if required prior to implementing the program.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds. See 24 CFR 92.254(a)(4) are as follows:

See Recapture provisions above.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

This does not apply to Visalia. Please see discussion above.

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Appendix “A” – Summary Detail
PY 2024-2025 DRAFT CDBG and HOME Annual Action Plan Summary Detail

Table 1: FY 2024/2025 DRAFT CDBG and HOME Annual Action Plan Resources: CDBG HOME
2024 Annual Grant Allocation $ 1,200,000 $ 540,000 2024 Estimated Program Income 100,000 100,000 Prior Year Resources 0 425,000 Total FY 2024/25 CDBG and HOME Resources $ 1,300,000 $ 1,065,000 Expenditures:

Administration and Planning:

Grant Administration $ 260,000 $ 64,000 Total Administration $ 260,000 $ 64,000

Public Services:

Kings Tulare Homeless Alliance - Continuum of Care/Point-In-Time Count/LINC $ 20,000 $ 0 Kings View PATH Program - Housing Flex Funds 20,000 0 Family Services of Tulare County - Permanent Supportive Housing (PSH) Match 50,000 0 Elevate Community Services - Permanent Supportive Housing (PSH) Match 25,000 0 Self-Help Enterprises - Eden House Transitional Bridge Housing 125,000 0 Total Public Services $ 240,000 $ 0

Affordable Housing:

Habitat for Humanity - Emergency Repair and ADA Program (ERAP) $ 50,000 $ 0 Self-Help Enterprises - Senior Mobile Home Repair Program (SMHRP) 75,000 0 Code Enforcement Services - In Low-Moderate Income Target Areas 175,000 0 HOME-CHDO Project - Rancho Colegio CP0624** 0 1,001,000 Total Affordable Housing $ 300,000 $ 1,001,000

Public Facility Improvements:

Park Improvements - Lincoln Oval Park Fence and Lighting Improvements $ 50,000 $ 0 ADA Compliance Projects - ADA Tree Wells Project CP0618* 450,000 0 Total Public Facility Improvements $ 500,000 $ 0

Total FY 2024/25 CDBG and HOME Expenditures $ 1,300,000 $ 1,065,000

*Any increase or decrease of FY 24/25 CDBG annual allocation and/or program income will be directed to the CDBG ADA Compliance Project CP0618. **Any increase or decrease of FY 24/25 HOME annual allocation and/or program income will be directed to HOME-CHDO Rancho Colegio Project CP0624.

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Appendix “B” – Citizen Participation
English Public Notice

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Appendix “B” – Citizen Participation
Spanish Public Notice

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Appendix “B” – Citizen Participation
City Website Post

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Appendix “B” – Citizen Participation
KTHA Listserv Post 3/15/24

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Resources: CDBG HOME
2024 Annual Grant Allocation 1,200,000$ 540,000$
2024 Estimated Program Income 100,000 100,000 Prior Year Resources 0 425,000
Total FY 2024/25 CDBG and HOME Resources 1,300,000$ 1,065,000$ Grant Administration 260,000$ 64,000$
Total Administration 260,000$ 64,000$
Public Services:

Kings Tulare Homeless Alliance - Continuum of Care/Point-In-Time Count/LINC 20,000$ 0$ Kings View PATH Program - Housing Flex Funds 20,000 0 Family Services of Tulare County - Permanent Supportive Housing (PSH) Match 50,000 0 Elevate Community Services - Permanent Supportive Housing (PSH) Match 25,000 0 Self-Help Enterprises - Eden House Transitional Bridge Housing 125,000 0 Total Public Services 240,000$ 0$
Habitat for Humanity - Emergency Repair and ADA Program (ERAP) 50,000$ 0$ Self-Help Enterprises - Senior Mobile Home Repair Program (SMHRP) 75,000 0 Code Enforcement Services - In Low-Moderate Income Target Areas 175,000 0 HOME-CHDO Project - Rancho Colegio CP0624** 0 1,001,000 Total Affordable Housing 300,000$ 1,001,000$
Park Improvements - Lincoln Oval Park Fence and Lighting Improvements 50,000$ 0$ ADA Compliance Projects - ADA Tree Wells Project CP0618* 450,000 0 Total Public Facility Improvements 500,000$ 0$ Total FY 2024/25 CDBG and HOME Expenditures 1,300,000$ 1,065,000$ Attachment B - Draft 2024 Annual Action Plan Table
Public Facility Improvements:
*Any increase or decrease of FY 24/25 CDBG annual allocation and/or program income will be directed to the CDBG ADA Compliance Project CP0618. **Any increase or decrease of FY 24/25 HOME annual allocation and/or program income will be directed to HOME-CHDO Rancho Colegio Project CP0624.

Table 1: FY 2024/2025 DRAFT CDBG and HOME Annual Action Plan Expenditures:

Administration and Planning:

Affordable Housing:
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CARES Act Substantial
Amendment IV

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Program Year (PY) 2019 Visalia CARES Act (CDBG-CV) Amendments:

Amendment I: In response to the Coronavirus Pandemic, HUD awarded the City an additional allocation of CDBG CARES Act (CDBG-CV) funds to be used to prevent, prepare for, and respond to COVID-19. In 2020, the CARES Act allocation was authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act. Amendment I includes two amendments: 1) CDBG-CV Program Year (PY) 2019 substantial amendment Public service activities under the CARES Act funding eligible activities; and 2) 2019 CDBG AP was amendment to move remaining funds from an ADA activity to another. An amendment through a public hearing process was approved by council on 4-20-20. to re-appropriate approximately $66,683.37, moving from a completed ADA project to an ongoing open ADA project.

Amendment II: The PY 2019 Visalia CARES Act Substantial Amendment II consists of $767,987 in CDBG- CV round 1, $739,863 in CDBG-CV round 3, and unspent 2019 CDBG entitlement funds in the amount of $160,137 for a total of $1,667,987 for CDBG-CV projects. The PY 2019 Visalia CARES Act Substantial Amendment II projects consists of food assistance at $425,551, subsistence payments at $1,200,000 and CDBG-CV admin at $42,436, for a total of $1,667,987. Through the use of HUD approved waivers, the 5- day public comment period was from October 1st through October 5th, 2020. A public hearing on the proposed amendment took place on Monday, October 5th, 2020, at 7:00pm at the Visalia Convention Center at 303 E. Acequia Avenue, Visalia, CA 93291.

Amendment III: The PY 2019 Visalia CARES Act Substantial Amendment III consists of $291,599 in CDBG- CV reallocation funds. The full CDBG-CV reallocation amount will be used to administer a CDBG-CV Emergency Rental/Mortgage Assistance Program. The public comment period took place from August 5, 2022, through August 15, 2022. A public hearing on the proposed amendment took place on Monday, August 15th, 2022.

Amendment IV: The proposed PY 2019 Visalia CARES Act Amendment IV consists of reallocating the remaining $18,163.06 of the $291,599 received in CDBG-CV reallocation funds to CDBG-CV administration, which is at 6% and well under the allowed 20% administrative cap. On December 19, 2022, Council awarded RFP 22-23-25 to Self-Help Enterprises in $291,599 in CDBG-CV funds to administer a CDBG-CV Rental/Mortgage Assistance Program to working low-and moderate households impacted by the Coronavirus Pandemic for a contract term of January 1, 2023, through December 31, 2023. Assistance was set at $2,000 per working household for a maximum of 6 consecutive months. A total of $273,435.94 of CDBG-CV reallocation funds were spent, and 111 households were served. As a result, $18,163.06 in CDBG-CV is remaining. Thus far, no administration has been spent administrating the CDBG-CV reallocation funds. The proposed PY 2019 Visalia CARES Act Amendment IV would transfer the remaining CDBG-CV balance to CDBG-CV administration and close out the city’s CDBG-CV funds. The public comment period took place from March 15, 2024, through April 15, 2024. The public hearing to adopt the PY 2019 Visalia CARES Act Amendment IV is scheduled for Monday, April 15, 2024.

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Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Visalia (City) is an entitlement jurisdiction (EJ) that receives federal funds from the U.S.

Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs, which are designed to assist low and moderate income (LMI) households, investing in Visalia's neighborhoods.

HUD requires that the City prepare a Consolidated Plan (ConPlan) every five years to foster a community-wide dialogue regarding the market environment, affordable housing, and community development needs.

The City is required to prepare an Annual Action Plan (AP) to report on the distribution of funding for the program year, which starts July 1st - June 30th. The AP explains how the City intends to use its CDBG and HOME funds, and how the funded programs will address the priorities identified in the ConPlan. The AP also identifies resources that will be used to meet the goals of the approved ConPlan.

The Fifth Year AP reflects the goals and objectives for the period starting July 1, 2019 - June 30, 2020.

CDBG shall be directed toward public services, public ADA improvements, Code Enforcement, Emergency Repair and Accessibility Program, and public/park improvements, Public Facility improvements such as acquisition and/or construction of an emergency shelter and/or Bridge housing for homeless population.

CDBG PI shall be directed toward Administration, ADA projects, and public services.

HOME funds shall be directed toward SHE CHDO Acquisition/rehabilitation (SHE CHDO Acq), infill, and construction of single and multi-family housing. HOME PI shall be directed to SHE CHDO Acq. projects and Administration (up to 10%). For any additional HOME PI received, the City Manager has the authority, if deemed a minor amendment, to direct it toward either the SHE- CHDO or the Tenant Based Rental Assistance (TBRA) programs.

Minor Amendment Dated 10/28/19- CDBG: Move $35k from Admin to Community Campus Lot - Park Project.

Substantial Amendment 2019 CDBG: move approx. $66k from completed ADA project to another ADA project; Council approved 4/20/20.

CDBG-CV Amendment I includes two amendments: 1) CDBG-CV PY2019 amendment- Public service activities under the CARES Act funding eligible activities; AND2) 2019 CDBG AP, was amendment to 165

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move remaining funds from an ADA activity to another. An amendment through a public hearing process was approved by council on 4/20/20. to re-appropriate approximately $66,683.37, moving from a completed ADA project to an ongoing open ADA project.

CDBG-CV Amendment II includes $767,987 in CDBG-CV round 1, $739,863 in CDBG-CV round 3, and unspent 2019 CDBG entitlement funds in the amount of $160,137 for a total of $1,667,987 for CDBG-CV projects. The PY 2019 Visalia CARES Act Amendment II projects consists of food assistance at $425,551, subsistence payments at $1,200,000 and CDBG-CV admin at $42,436, for a total of $1,667,987. Council approved it on 10/5/20.

CDBG-CV Amendment III includes $291,599 in CDBG-CV reallocation for CDBG-CV projects. The PY 2019 Visalia CARES Act Amendment III projects consists of an Emergency Rental/Mortgage Assistance Program utilizing the full $291,599 in CDBG-CV funds. Council approved it on 8/15/22.

CDBG-CV Amendment IV includes reallocating the remaining $18,163.06 of the $291,599 received in CDBG-CV reallocation funds to CDBG-CV administration, which is at 6% and well under the allowed 20% administrative cap, and close out the CDBG-CV funds. The public hearing for adoption is scheduled for April 15, 2024.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items, or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis, or the strategic plan.

The four ConPlan goals below represent high priority needs for the City of Visalia (City) and serve as the basis for the strategic actions the City will continue to take toward meeting these needs. Based on the Needs Assessment, Market Analysis, and community outreach conducted in mid-2015, in preparation of the current five-year ConPlan cycle, the 2015-2019 ConPlan efforts resulted in the following high priority needs:

1. Creation and preservation of decent affordable housing

2. Provide a suitable living environment.

3. Promote economic opportunity.

4. Provide program administration, planning, and management in FY 2019, Visalia will fund activities in furtherance of the objectives and priorities identified in the SP for the five years from 2015 to 2020, improving availability, accessibility, affordability and sustainability through programs and activities which benefit the community, focusing on low- and moderate-income households and areas. The activities for the 2019 FY will support at least one objective and one outcome. The 2019 Action Plan activities are listed in section AP-35, Projects, more specifically, AP-38 Project Summary.
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3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City will continue successful programs, meeting high priority needs, addressing affordable housing, a suitable living environment and economic development objectives. Performance accomplishments include Affordable Housing, Suitable Living Environment, and Public Services.

Affordable Housing: HOME CHDO funds continue to be provided to SHE to produce affordable housing, both single and multifamily development, for our most vulnerable population, meeting HOME timelines for commitment and expenditures.

The HOME Tenant-Based Rental Assistance (TBRA) program administered by Family Services of Tulare County continues to be a challenge due to the lack of available units. Staff conducted a rent analysis in 2017 and 2018 that met HUDs requirements resulting in an increased Rent Standard for the program.

The purpose is to provide secure, safe, decent, and sanitary rental housing assistance to extremely low and very low-income persons or households that are homeless who meet the tenant selection criteria. TBRA focuses on special purposes or specific housing needs of Visalia’s homeless population as indicated within the Con Plan. The TBRA program currently has five participants.

The CDBG Senior Mobile Home Repair Program (SMHRP) contracted with SHE is using previous year CDBG funds, which will assist approximately 6 more eligible mobile homeowners, in addressing health, safety and rehabilitation needs. Applications are under review. No additional funding is recommended toward the SMHRP in 2019. New funding has been directed toward the Emergency Repair and Accessibility Program (ERAP). Upon policy development and selection of an administrator the program will be brought online.

Suitable Living Environment: CDBG funds will be used to improve public and park facilities, along with accessibility improvements including sidewalks for connectivity to the ADA curb cuts that serve primarily low- and moderate-income residents and disabled population. Previous year funding supported ADA improvements for the south side of Houston Avenue between Santa Fe and Dinuba Boulevard areas in CDBG targeted areas. Engineering continues to conduct analysis for accessibility needs within the CDBG targeted areas. Staff were also directed to consider ADA accessibility needs in the southwest quadrant of the city, within low mod neighborhood areas, school areas, and public community buildings which provide neighborhood activities.

Economic Development: No funding is recommended toward this activity this year. 4 of the 5 years, funding went toward the Section 108 loan repayment which provided funding for construction of a downtown parking structure based upon the City’s commitment to provide adequate parking in the downtown area to stimulate job creation.
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Public Services: Efforts to fund public services have increased over the last few years. The Fair Housing Council of Central California (FHCCC) continues to provide fair housing education including the annual Fair Housing workshop in April, and will conduct testing, which supports the Analysis of Impediments for the new 5-year ConPlan. Other public services include Continuum of Care (CoC) and the Family Services- Voucher Program, Case Management Programs which address the needs of our homeless population through street outreach, and case management services. All planned public service activities support our high priority needs identified in the 2015-2019 ConPlan. Additional public service funding is set aside to increase existing or new services within the 15% cap.

Neighborhood preservation efforts continue through Code Enforcement. Code inspection revenue from fines shall be drawn prior to CDBG grant funds.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

Overview of 5-Year ConPlan participation:

As per 24 CFR 91.115, the City of Visalia adopted a Citizens Participation Plan (CPP), as part of the five- year ConPlan process. In FY 2015, and as amended 2018, the CPP describes the citizens participation requirements. The CPP is on file at the City of Visalia, Finance Department, and on the City of Visalia website at: https://www.visalia.city.

To maximize participation in preparing the 2015-2019 ConPlan, the City designed and administered a Community Needs Survey and held Community Forums. The Survey was distributed to residents, workers, service providers, and businesses of the City. The CPP describes the outreach, entities, organizations, or persons that were informed of the ConPlan. Hardcopy surveys were distributed to public housing sites, school districts, health care providers, libraries, and community centers. Surveys were also distributed via email and social media. The City sent emails to 350 different individuals or organizations notifying them of the Survey and providing the dates and times for Community and Stakeholder Forums. It was estimated that 4,559 people on Facebook and 819 persons on Twitter were reached with information regarding the ConPlan with 214 survey responses received by the City. The City also held three Community Forums, which were attended by a total of 22 individuals, and presented the Consolidated Plan to multiple organizations and advisory boards. 2019 Action Plan Community and Council Feedback:

As part of the annual consultation process, Staff met with committees and reviewed the 5 Yr. ConPlan identified needs serving as the comprehensive strategy, describing the City priorities and multi-year goals for use of CDBG and HOME funds from July 1, 2015, through June 30, 2020. Staff then reviewed the current 2018 AP activities, in preparation of the Draft 2019 AP proposed activities. Additionally, the City reached out via-email to the ConPlan list of agencies, and other outreach outlets, presenting the 168

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same information, which included a Feedback response form, asking 1) what is their feedback on the proposed goals and activities for the 5th year AP, and 2) what other goals (high priority activities) are needed for low income housing, jobs and/or low income areas, also requesting narrative feedback and represented agency identification.

Summary of comments or views not accepted and the reasons for not accepting them All comments or views received during the public participation process are accepted and taken into consideration during the preparation of the AP and CDBG-CV Amendments.

Summary
Final Council approval of the activities (Staff report) is included herein. Council approved "Option 1" of the staff report, with final figures reflected in Tables 1 and 2 above under Question No. 2. Included is the 2018 CDBG Minor Amendment as Attachment "K" and the final 2019 Action Plan Minor Amendment with the table of activities and allocated funding.

Minor CDBG Amendment dated 10.28.19. Move $35k from Admin to Community Campus Lot- Park project.

Substantial Amendment 2019 CDBG : move approx. $66k from completed ADA project to another ADA project; Council approved 4.20.20.

CDBG-CV Substantial Amendment I includes two amendments: 1) CDBG-CV PY2019 substantial amendment- Public service activities under the CARES Act funding eligible activities; AND2) 2019 CDBG AP, was amendment to move remaining funds from an ADA activity to another. An amendment through a public hearing process was approved by council on 4-20-20. to re-appropriate approximately $66,683.37, moving from a completed ADA project to an ongoing open ADA project.

CARES Act Substantial Amendment II includes $767,987 in CDBG-CV round 1, $739,863 in CDBG-CV round 3, and unspent 2019 CDBG entitlement funds in the amount of $160,137 for a total of $1,667,987 for CDBG-CV projects. The PY 2019 Visalia CARES Act Substantial Amendment II projects consists of food assistance at $425,551, subsistence payments at $1,200,000 and CDBG-CV admin at $42,436, for a total of $1,667,987. Council approved on October 5, 2020.

CARES Act Substantial Amendment III includes $251,599 in CDBG-CV reallocation funds. The PY 2019 Visalia CARES Act Substantial Amendment III project consists of emergency rental/mortgage assistance to households at or below 80% AMI or lower who have directly impacted by the Coronavirus Pandemic.

Council approved following a public hearing on August 15, 2022.

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PR-05 Lead & Responsible Agencies – 91.200(b)

Agency Role Name Department/Agency
Lead Agency VISALIA
CDBG Administrator VISALIA Finance Department-Housing Division HOPWA Administrator
HOME Administrator VISALIA Finance Department- Housing Division HOPWA-C Administrator
Table 1 – Responsible Agencies

Narrative (optional)
The City of Visalia (City) is the Lead Agency for the United States Department of Housing and Urban Development (HUD) entitlement programs.

The City’s Finance Department is responsible for administering the funds it receives under the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs.

Consolidated Plan Public Contact Information:

Margie Perez
City of Visalia - Housing Specialist
Finance Department - Housing Division
707 W. Acequia Ave. Visalia, CA 93291
Email: [email protected]
Phone: 559-713-4460
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City continues to work collaboratively with public officials, City departments, community residents, stakeholders, and beneficiaries of entitlement funds to address the priorities and strategies included in the ConPlan. During the preparation of the 5-year ConPlan, the City facilitated a community outreach and engagement effort to further strengthen the dialogue between public and assisted housing providers and private and governmental health, mental health and service agencies that receive federal funding. The City also held three community forums to prompt a discussion on the City’s top community needs and approaches to address them during the development and adoption of the 2015 ConPlan. These efforts were continued with the preparation of the 2019 Action Plan.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health, and service agencies (91.215(l))
Specifically related to public and assisted housing providers, private and governmental health, mental health and service agencies, City Staff has been meeting with the County Homeless Task Group, a City Emergency Shelter Task Group, and the Continuum of Care (Homeless Alliance) members. Representation includes county and local government, faith-based organizations, concerned citizens, housing providers, service providers, including mental health, education, employment, and others.

The City of Visalia is closely involved with the Kings/Tulare Homeless Alliance (Alliance), which serves as the local Continuum of Care. When possible, the City’s programs are designed to serve homeless persons and are coordinated with the Alliance.

Coordinated efforts and partnerships continue to assist our homeless population, with representatives from SHE, Tulare County Health and Human Services, Tulare County Board of Supervisors, Continuum of Care Alliance, City of Visalia representative and a representative from the Faith based organizations. Current direction includes identifying the need, site, partnerships, and resources for an emergency shelter.

There are several ongoing efforts that the City and Alliance are involved in as collaborative partners. These collaborations include:
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• Monthly Alliance Membership Meetings
• Tulare County Task Force on Homelessness
• Visalia HOPE Team Top Ten Meeting
• Visalia’s recently formed Emergency Shelter Committee (Tulare County Health & Human Service Representative, County Board of Supervisor Amy Shuklian, City Finance-Housing Staff, Assistant City Manager, Faith Based Organization representation and other homeless advocates) • Warming Center Committee
• Bridge Housing Project
Programs/Projects, include:
• St Paul’s Episcopal Church Warming Center
• Visalia Ride-Along Program
• HOME Tenant Based Rental Assistance (TBRA) Program
• CDBG Case Management/Street Outreach
• ECO jobs Program
• Acquisition and Rehab of properties through the City’s Non-Profit Developer All of these projects were designed and implemented through a collaborative effort between the Alliance, its partner agencies and the City of Visalia.

The City also implemented in the past few years- two Case Management/Street Outreach Programs (Housing Successor funded) designed to serve people experiencing homelessness. These program designs were also a collaborative effort between the Alliance, its partner agency, Family Services of Tulare County, and the City of Visalia.

Not applicable. The City of Visalia is not an ESG entitlement area. However, the City supports its local Continuum of Care in its efforts to receive funding toward the needs of our community.

2. Describe Agencies, groups, organizations, and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
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Table 2 – Agencies, groups, organizations who participated. 1 Agency/Group/Organization Housing Authority of Tulare County Agency/Group/Organization Type PHA
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Non-Homeless Special Needs
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
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2 Agency/Group/Organization Kings/Tulare Counties Continuum of Care Agency/Group/Organization Type Housing
PHA
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Services-Education
Services-Employment
Service-Fair Housing
Services - Victims
Health Agency
Child Welfare Agency
Publicly Funded Institution/System of Care
Other government - County
Other government - Local
Regional organization
Business Leaders
Civic Leaders
Business and Civic Leaders
Continuum of Care
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Consultation provided information; Continued partnership/collaboration through CoC meetings. Survey feedback presented the Conplan High priority needs, 2019 Action Plan through the listserve members who represent all the types of organizations listed above including businesses, concerned citizens advisory committee liaison, and community organizations. The Continuum of Care, and Homeless Task Group meetings and feedback relate to the need for homeless housing. Specifically noted CDBG funding would assist staff to further meet the needs of the chronically homeless community.
3 Agency/Group/Organization City of Visalia- Community Development Agency/Group/Organization Type Housing
Other government - Local
Planning organization
Civic Leaders
Action Plan Review
Grantee Department
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Economic Development
Action Plan
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Consultation to provide information. Planning information included in the Action Plan.
4 Agency/Group/Organization VISALIA
Agency/Group/Organization Type Housing
Other government - Local
Planning organization
Civic Leaders
Action Plan Review- Finance
Grantee Department
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
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5 Agency/Group/Organization Visalia Park & Recreation Commission Agency/Group/Organization Type Other government - Local Planning organization
Civic Leaders
Park & Recreation Commission
Grantee Department
What section of the Plan was addressed by
Consultation?
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Need Survey provided to the Park & Recreation Commission, by the Park & Rec Director. Comments through Jeannie Greenwood, Director Sent: Tuesday, January 8, 2019, 10:08 AM: Subject: RE: Public Survey- Needs for use of CDBG & HOME (2019 Action Plan funding) July 1, 2019- June 30, 2020) We discussed potential CDBG projects at the December 18, 2018 Parks and Recreation Commission meeting. Here are their thoughts related to potential projects: Visalia Senior Center - add a shade structure over garden - Riverbend Park, add security lighting- Fairview Park - add security lighting- Summers Park , add modern play/climbing apparatus; security lighting CDBG rules were reviewed with the director regarding other funding for the flooring.
6 Agency/Group/Organization turning Point of Central California Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Persons with HIV/AIDS
Services-homeless
Services-Health
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Needs Survey provided: Staff provided feedback and indicated that the highest priority is to provide services & shelter to homeless population in Visalia, especially sex offenders. TP indicated that they need to house & track them.

Second are drug treatment services, especially sober living homes for addicts completing treatment.
7 Agency/Group/Organization Boys & Girls Club
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Member provided feedback and indicated that the Boys & Girls Club in Visalia’s HVAC system needs major work and at present do not have the funding to complete the work. The Boys & Girls Club serves hundreds of children and youth, ages 6 to 18 each year. Most youth are from disadvantaged circumstances. 8 Agency/Group/Organization Visalia Emergency Aid Council Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-homeless
Services-Health
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
VEAC provided feedback. Infill the many vacant lots in North Visalia with affordable housing giving NPOs like SHE & HFH the opportunity to build SFH or MFH for low-income or transitional homeless families. Need more housing for low-income families that take Section 8. Partner with health agencies like KDHCD or FHCN to provide short term care homes for at risk individuals such as homeless or low income with no support to free up hospital beds and reduce secondary illness from poor postoperative care after release.
9 Agency/Group/Organization Visalia Unified School District Agency/Group/Organization Type Services-Education
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Economic Development
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Need Survey Feedback provided by VUSD Superintendent -Todd Oto: Priorities: 1) Road & Sidewalk repair in neighborhoods with high incidence of low-income housing/families; 2) improvement/expansion of city parks & open space; 3) support for emergency repairs for low-income homeowners. 10 Agency/Group/Organization Bethlehem Center
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Action Plan
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Bethlehem Center staff provided feedback: The proposed goals and activities are great for the community. One goal that we fund here in need of, at the Bethlehem Center, is an open use and access to washing/drying garments. This would fall under the public facility category. Since we currently provide clothing assistance to the homeless, this would help and provide clean clothing daily. 11 Agency/Group/Organization Tulare County Office of Education Agency/Group/Organization Type Services-Education
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Families with children
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Economic Development
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
TCOE Beth Wilshire provided feedback: Affordable Housing Options; Rental assistance for those with poor rental and/or credit history; Emergency and Permanent housing options for homeless youth; Services for homeless youth such as assistance with high school diploma or other options as well as options for job assistance
12 Agency/Group/Organization Citizens Advisory Committee Agency/Group/Organization Type Business Leaders
Liason General Public
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Non-Homeless Special Needs
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
The CAC acts as a liaison between the general public and City Council concerning community issues. Representatives include business owners, and the community at large. Staff presented an overview of the 5-year Plan, high priorities, funding allocations for 2018, and proposed 2019 activities on December 5, 2018, including the Need Survey for their input. The CAC was informed of their options of submitting comments (as a committee) to staff representative of CAC and/or email to Finance staff by the January 18, 2019, deadline. no comments received. 13 Agency/Group/Organization Family Services of Tulare County Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Strategy
Action Plan
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Need Survey feedback provided by Family Services of Tulare County: proposed for consideration for increased CDBG funds for existing projects (Tulare Housing First II & Homeless Outreach). These programs are very successful, but funding has not increased significantly in years- FS wants to sustain these crucial projects. 2) A low barrier emergency shelter is a high priority need.
14 Agency/Group/Organization Disability Advocacy Committee Agency/Group/Organization Type Housing
Disabled; General Public
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Disability Advocacy Committee (DAC)advises the City on the needs of disabled people. The committee promotes physical, social, communication and attitudinal access for every citizen of Visalia. Representation includes disabled population, and community at large Staff presented an overview of the 5-year Plan, high priorities, funding allocations for 2018, and proposed 2019 activities and Need Survey for input on December 10, 2018. DAC members noted: that seniors needed repairs for mobile homes, along with revisions to policies so that they allow more participation/flexibility. Stated that Staff did not reference additional CDBG funds toward the senior mobile home, when there is a need; indicated they wanted to know who decides where ADA is needed, as the committee recommends that project manager present to DAC locations/projects. Parks need ADA which includes disabled population; Sports park needs ADA sidewalks; Downtown businesses need ramps/updating; Committee agreed that project manager with CDBG funds toward ADA projects should present the proposed areas, locations, projects to the DAC committee to approve, etc.
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15 Agency/Group/Organization Tulare County Health and Human Services Agency Agency/Group/Organization Type Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-homeless
Services-Health
Health Agency
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Need survey feedback provided by Mr. Feliz; Given the overwhelming local need, He submitted that financing the capital expenses of a low barrier emergency shelter should be reflected in the goals of the 2019 Action Plan and CDBG application (public facilities category)
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16 Agency/Group/Organization United Way of Tulare County Agency/Group/Organization Type Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-homeless
Citizen
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homelessness Strategy
Non-Homeless Special Needs
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Need Survey sent via email list serve for input on needs. Rosemary Caso, Executive Directors of United Way is looking for funding for Direct services such as vouchers and assistance.
17 Agency/Group/Organization Augusta Communities
Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Action Plan
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Survey Need input provided feedback: Mooney Grove Affordable Housing Program: Augusta Communities requested funds to support the installation of new modern, high efficiency manufactured homes on vacant home sites in its manufactured housing community located at 26814 S. Mooney Blvd in the City of Visalia for 1) owner-occupied and 2) rental housing for occupancy by low- and moderate-income households. The cost for new modern, high efficiency homes and related improvements varies by size but cost approximately $90,000 - $110,000. Importantly, as compared to older housing stock from traditional housing (single family, apartments, and older mobile and manufactured housing) these homes are highly energy efficient resulting in lower total housing cost to the occupant. Augusta Communities is a 501(c)3 non-profit housing organization created to encourage, preserve, rehabilitate, develop, operate, and maintain decent, safe, sanitary, and affordable housing for low- and moderate-income persons through the acquisition and rehabilitation of manufacturing housing communities. Augusta purchased Mooney Grove manufactured housing community in 2016 with tax exempt financing and the property is encumbered with income and affordability covenants.
18 Agency/Group/Organization North Visalia Neighborhood Advisory Committee Agency/Group/Organization Type Housing
Services-homeless
Community Business Owners & members of the community
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Non-Homeless Special Needs
Economic Development
Action Plan
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
North Visalia Neighborhood Advisory committee members serve as a liaison between the City and the North Visalia community. It is a forum for citizen complaints, problems and provides recommendations to the City Council. The committee includes representation from community advocates, business owners, Proteus, Boy Scouts, Real Estate, property owners. NVAC members submitted Need Survey information by email on December 3, 2018. Mr. Huott- Noted ADA curb cut, sidewalk needs, traffic signals/intersection crossing area needs walking path in Oval- Details included in the comment/response document. Mr. Ludekens noted safety crossing at Vine & N Dinuba Blvd; noted efforts by the Gang Intervention Task Force, homeless has become our major challenge and expense; Oval park looks great which City has done much in the oval area; Homeless present the challenge to feed, sleep, care, etc.; businesses around the Oval are impacted as local families will not shop where the homeless are in the area; recommend using the Oval building for a recreation service center; asked if CDBG can be used at Oval Park for programs, tie in with Park & Rec Dept. Further detail included in the comment/response document. Staff presented an overview of the 5-year Plan, high priorities, funding allocations for 2018, and proposed 2019 activities and Need Survey for input January 10, 2019. The North Visalia Advisory Committee Member noted that Manuel Hernandez Center needs lighting; Park & Rec member noted lighting and walkways in eligible parks; ADA curb cuts and walking paths needed; crossing difficult to get through route on Houston in a wheelchair and walking; need of ADA, various locations. 19 Agency/Group/Organization Homeless Emergency Shelter Committee 187

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Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-homeless
Services-Health
Health Agency
Other government - County
Other government - Local
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Action Plan
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
This group was brought together as a request by City Council in November of 2018 to identify and address the needs of our homeless population, specifically research on the need of an emergency shelter. This group consists of Tulare County Board of Supervisors, Tulare County Health and Human Services, housing, faith-based organization, and other providers. Meetings continue bi-weekly. 20 Agency/Group/Organization City of Visalia City Council Agency/Group/Organization Type Civic Leaders
What section of the Plan was addressed by
Consultation?
2019 Action Plan
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Councilman Collins asked that the ADA ramp projects consider including the sidewalk to connect the ramp; noted under neighborhood preservation enhance districts funding projects in the historical area; (i. e teardown houses, improve, clean up); Also something to identify (signage) entering the historic district; earmark rehab/upgrades if needed to the oval building based on proposals for its use; Councilman Poochigian; great report; need more housing for homeless; Councilman Nelson: Additional vouchers and housing; more for low income housing, Not in support of historic; Mayor Link; more in low income housing, homeless housing.

Identify any Agency Types not consulted and provide rationale for not consulting.

The City did not intentionally exclude any groups from the consultation process choosing to encourage more feedback on the preparation of this Action Plan (AP) utilizing the City’s contact list of agencies created during the 5 Year ConPlan. Many agencies were represented at the various meetings. However, via-email, the City reached out to the agencies listed below and provided the recipients with information that included the ConPlan and AP process, High Priority Needs from the 5-Yr ConPlan, the 2018 AP and proposed 2019 AP activities based on existing commitments and ongoing projects. The power point provided a Feedback response form, asking 1) what is their feedback on the proposed goals and activities for the 5th year (AP), and 2) what other goals (high priority activities) are needed for low-income housing, jobs and/or areas.

They were encouraged to complete the feedback survey, include name, agency, and narrative feedback, and return to incorporate their feedback for Council to review and consider at the February 04, 2019, meeting.

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Other local/regional/state/federal planning efforts considered when preparing the Plan.

Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care
Kings/Tulare
Homeless Alliance
(Continuum of Care)
Connecting the Dots is a Ten-Year Plan to prevent and end homelessness in the Kings and Tulare County region. This effort is aligned with the Strategic Plans goal to support activities that prevent and end homelessness.

San Joaquin Valley
Fair Housing and
Equity Assess.

California Coalition
for Rural Housing
The FHEA provides an overview of racial and economic segregation patterns in the City and describes its impact on residential mobility. The report also includes a set of recommendations to promote integration in the City and lessen the negative consequences generated as a result of segregation identified within the report. Both plans focus on supporting and promoting the creation of affordable housing opportunities for LMI and special needs households.

City of Visalia
General Plan Housing
Element
City of Visalia
The Housing Element identifies the housing needs of the community, goals, and objectives to address those needs, and outlines the community’s efforts to pursue specific policies and programs to achieve its goals and objectives. The Strategic Plan supports the Housing Elements plan to ensure that there is an adequate supply of affordable housing to meet the current and future needs of the population.

Analysis of
Impediments to Fair
Housing (AI)
City of Visalia
The AI provides an overview of laws, regulations, conditions, and other possible obstacles that affect an individuals or households access to housing in the City. It also serves as a blueprint to guide future fair housing planning and resource allocation and is meant to provide meaningful information to policymakers, housing advocates, providers, and lenders in their effort to build and support fair housing policies and practices. The City is contracted with the Fair Housing Council of Central California to provide services including education and testing
Table 3 – Other local / regional / federal planning efforts

Narrative (optional)
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The types of additional agencies were Businesses, Educational Services, groups and organizations, employment service providers, Fair Housing Services, Health Service and Domestic violence service providers, service providers for children and elderly persons, other advisory, veterans and concerned citizens, as well as faith-based organizations. The following additional providers were sent notice and information via-email encouraging feedback on preparing the AP and Amendment activities form:
• Businesses: Downtown Visalians, Hispanic and Visalia Chamber of Commerce, Fresno State Small Business Development Center, Tulare County Economic Development, Commercial Retail Associates, Zeeb Commercial Real Estate • Educational service agencies, groups,& organizations, Owens Valley Career Development Center, Tulare County Office of Vocational Education, Tulare County Superintendent of Schools, Visalia Unified School District, Visalia Adult School. • Employment service providers: Workforce Investment Board of Tulare County, Proteus, Community Services Employment Training • Fair housing service - Central California Legal Services, California Coalition for Rural Housing • Health service and domestic violence service providers: Central Valley Regional Center, EMQ Families First, Family Health Care Network, Kaweah Delta – The Bridge Point Project, NAMI Tulare County, Synchrony of Visalia, Inc. Family Services of Tulare County, and Central Cal. Family Crisis Center.
• Housing and Homeless Service providers: Self Help Enterprises, Turning Point, Tulare County Housing Authority, Kingsview, Kings Community Action Organization, Visalia Rescue Mission, Christian Church Homes, Habitat for Humanity and Family Services of Tulare County
• Service providers for children and elderly persons :Kings/Tulare Area Agency on Aging,– Adult Protective Services, Evergreen Residence Assisted Living, Aspiranet, Boys & Girls Club, Salvation Army, • Other Advisory, Veterans, Westcare, American Indian Advisory Committee, Veterans Administration, Champions Recovery, Citizens Advisory Committee, North Visalia Advisory Committee, Disability Advocacy Committee, Historic Preservation Committee, and City Council, Tulare County
• Faith-based organizations: Abounding Grace, Ambassadors of Christ, Bethel Spanish Assembly, Bethlehem Center, Calvary Baptist Church, Calvary Chapel, Calvary Worship Center, Catholic Charities, Catholic Churches of Visalia, Christ Lutheran, Church of Jesus Christ of Latter-Day, Congregation Beit Shalom, Congregation B’Nai Davis, Crossway Church, Destiny Church, Disciples of Christ Visalia, Faith Baptist Church of Visalia, Family Life, Fellow of Hope, First Christian Church, First Free Will Baptist Church, First Presbyterian Church, Gateway Church of Visalia, Grace Lutheran Church, Hands in the Community, Heart of the Valley Christian Fellowship, Iglesia Centro Alabanza, Kings Gospel Mission, Life Christian Faith Fellowship, Neighborhood Church, Parkside Chapel, Pentecostal Lighthouse, Poverello house, Praise Center, Presbytery of San Joaquin, Radiant Church, Religious Science Church, Sequoia Baptist Church, Seventh- 191

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Day Adventist Church, Sierra Baptist, Spiritual Awareness Center, St. Paul Episcopal Church, Stone Ministries Inc., The Warehouse, Trinity United Reformed Church, Unitarian Universalist Fellowship of Visalia, Universal Church, Valley Bible Church, Victory Outreach Church, Visalia Buddhist Church, Visalia Community Church of Christ, Visalia Evangelical Free Church, Visalia First, Visalia First Christian Reformed Church, Visalia Nazarene Church, Visalia New Life Church, Visalia Methodist Church.

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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal setting.

The City of Visalia encourages residents, public service organizations, and other interested parties to participate in the development of the Five Year ConPlan and Annual Action Plan (AP) by attending public meetings and public hearings held at various stages of the plan development. A Outreach for input on the development of the Plan impacts the goals for the year, however, the 5 year SP is considered as well as the highest priority needs. A Based upon the input received by the community and council, high priorities were identified as public improvements, public facilities, homeless programs, public service programs, TBRA, and affordable housing projects and programs.

This year, the City’s Facebook, twitter, e-newsletter distribution, community meetings, and surveys reached, or hits were approximately 18,724.

Approximately 82 comments were received between committees, citizens, and entities. The Continuum of Care list serve reached approximately-316 people. Various committee members attended meetings in which the plan was presented for feedback. Staff provided an overview of the 5-year ConPlan, high priorities, review of current year AP, and proposed activities for the 2019 AP. The four (4) community meetings included one (1) City Council work session meeting, which was also held to obtain feedback in the development of the Draft Action Plan.

These committee meetings were:
• CAC on December 5, 2018
• DAC on December 10, 2018
• NVNAC on January 10, 2019
• City Council Work Session on February 04, 2019
On February 21, 2019, the 2019 AP public notice was published in the Visalia Times Delta Legal Section and in the VTD Weekly on March 20, 2019, in English and Spanish. The notice included a summary of the proposed activities, opportunities to attend a community or council meeting, with the meeting dates, time and locations and the comment period from February 21, 2019, through March 22, 2019. These meetings were:
• CAC on March 06, 2019
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• DAC on March 11, 2019
• NVNAC on March 14, 2019
• City Council Public Hearing on April 15, 2019
To seek additional opportunities for comments and participation in the meetings, the notice was posted as per the requirements of the CPP and posted on the City’s website, Facebook and Twitter, list serve, public library, city office locations, as well as non-profit distribution on the notice.

The draft AP notice of meetings reached approximately 22,111 people during the 30-day comment period. The AP was available in the Finance office, located at (707 West Acequia), Community Development office, located at (315 East Acequia); City Manager Administrative office, located at (220 North Santa Fe Street), Visalia and Tulare County public library in Visalia.

CARES Act Amendment I: CDBG-CV PY19 Amendment I Public Hearing May 18, 2020; CPP Amended; HOME and CDBG Waivers approved, to Prevent, prepare for, and respond to coronavirus.

CARES Act Amendment II: The PY 2019 CARES Act Amendment II 5-day public comment period took place from October 1 - 5, 2020. PY 2019 CARES Act Substantial Amendment II Public Hearing took place on October 5, 2020, at 7:00pm at the Visalia Convention Center. Additional information is available under AD-26 Citizen Participation Attachment A.

CARES Act Amendment III: The PY 2019 CARES Act Amendment III public comment period took place from August 5 - 15, 2022. PY 2019 CARES Act Amendment III Public Hearing took place on August 15, 2022, at 7:00pm. Additional information is available under AD-26 Attachment A "Citizen Participation".

CARES Act Amendment IV: The PY 2019 CARES Act Amendment IV public comment period took place from March 15 - April 15, 2024. A public notice was posted in the Visalia Times Delta on 3/15/24 and 3/29/24.PY 2019 The CARES Act Amendment IV public meetings are as follows:
• City Council Meeting Public Hearing to Review Amendment IV on April 1, 2024, at 7:00pm. • Citizens Advisory Committee Meeting on April 3, 2024, at 5:30pm. • City Council Meeting Public Hearing to Adopt Amendment IV on April 15, 2024, at 7:00pm.

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Citizen Participation Outreach
Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
1 Community Meeting
Non-
targeted/broad
community

Citizens Advisory
Committee (CAC)
A total of 15 people, not
including City Staff
attended the
meeting/information
session on December 5,
2018. Staff presented an
overview of the ConPlan
process as a refresher, the
Action Plan goals, project
and programs; proposed
activities Staff presented
an overview of the
ConPlan process as a
refresher, the Action Plan
goals, project and
programs; proposed
activities and amendments
Information taken in by
the committee. No
comments announced
as a committee after
the presentation. CAC
members were notified
of options of
submitting comments
(i.e. To CAC staff rep or
email to Finance by Jan
18th deadline.

No comment or
question was declined
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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
2 Community Meeting
Persons with
disabilities

Disability Advocacy
Committee
A total of 6 people plus
staff, were present at the
December 10, 2018, DAC
meeting. Staff presented
an overview of the
ConPlan process as a
refresher, the 2019 Action
Plan goals, project, and
programs. Requested
input on needs
Members felt that
senior needed repairs
for mobile homes,
revisions to the
policies, ADA needs,
such as sidewalks,
sports park, downtown
businesses, and
proposed areas; and
recommended project
managers present ADA
needs within parks to
committee.

No comment or
question is declined
3 Community Meeting
Non-
targeted/broad
community

Park & Recreation
Commission
presented by Rec
Director
Director presented the
survey to the Park & Rec
commission during their
regulation scheduled
meeting- December 18,
2018. 5 members
Jeannie Greenwood
Public Survey- Needs
for 2019 AP funds 07-
01-19 discussed
potential CDBG
projects. commission
noted potential
projects:

No comments or
question is declined
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4 Community Meeting
Non-
targeted/broad
community

North Visalia
Neighborhood
Advisory
Committee
(NVNAC)
14 members and guests
attended 01.10.19. Staff
presented an overview of
the ConPlan process, the
Action Plan goals, projects
and programs. Requested
input on needs
Noted ADA curb cut,
sidewalk needs, traffic
signals/intersection
crossing area needs
walking path in Oval-
Mr. Ludekens noted
safety crossing at Vine
& N Dinuba Blvd; asked
if CDBG can be used at
Oval Park for programs,
tie in with Park & Rec
Dept. Further detail
included in the
comment/response
document. Member
noted Manuel
Hernandez Center
needs lighting; Park &
Rec member noted
lighting and walkways
in eligible parks; ADA
curb cuts and walking
paths needed; crossing
difficult to get through
route on Houston in a
wheelchair and
walking; need of ADA,
various locations
No comment or
question is declined
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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
5 Tulare Kings Alliance
(Continuum of Care)
website, tweet,
Facebook
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Persons with
disabilities

Visalia Homeless
The COC reaches over 316
people posted on
December 4, 2018, list
serve, Information survey
for input was sent to
various housing, faith
based, health, mental
health, victims of domestic
violence, homeless,
business, veterans,
children, education and
other services,
organizations locally,
regionally, including
county and city
Noted by a member- a
credible job of
providing housing for
people in need who are
willing and able to
conform to basic rules
and requirements;
where we are woefully
lacking is dealing with
people who fall in the
following categories:

Homeless that do not
want to live in
conventional housing;
Homeless that are
mentally ill; Homeless
that have dependency
issues. Does the City
have any programs
pending that deal with
this difficult homeless
segment
No comment or
question is declined
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6 Public Meeting
Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community

City Council
Worksession-
public meeting
City Council (four (4)
Councilmembers in
attendance) Work Session
held on February 04, 2019,
to review community
comments, requests,
review and confirm
Councils direction for the
2019 Action Plan projects
and program focus.

Councilman Collins
asked that the ADA
ramp projects include
the sidewalk to connect
the ramp; noted under
neighborhood
preservation enhance
districts funding
projects in the
historical area; (i.e.
teardown houses,
improve, clean up);
Also, something to
identify (signage)
entering the historic
district; earmark
rehab/upgrades if
needed to the oval
building based on
proposals for its use.

Councilman Poochigian;
great report; need
more housing for
homeless; Councilman
Nelson: Additional
vouchers and housing;
more for low-income
housing, Not in
support of historic;
Questions were
answered in as much
detail as possible. No
comment or question
was declined

199

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Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
Mayor Link; more in
low income housing,
homeless housing
7 Internet Outreach
Minorities

Non-
targeted/broad
community

email, tweet,
Facebook, city
website
Survey- notice for
feedback was tweeted,
Facebook, city inside news
reached 18,373 people
Responses from
community at large, and
various housing, faith
based, health, mental
health, victims of domestic
violence, homeless,
business, veterans,
children, education and
other services,
organizations locally,
regionally, including
county.

Overview of the
comments received,
are noted within the
City Council Report
Work session public
meeting on February 4,
2019. High priorities
identified are Homeless
Housing, Homeless
Services, ADA
compliance public
improvements, park
improvements, other
public improvements,
affordable housing,
homeowner
rehabilitation programs
and other.

No comment or
question is declined
200

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Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
8 Newspaper Ad
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community

all residents of
Visalia
Public notice 2019 Action
Plan published on
February 21, 2019, in the
Visalia Times Delta (VTD)
Legal section in English
and Spanish which reaches
7,200 people/subscribers
Comments included as
Attachment I Noted
comments relate to
Public Facilities,
homeless needs,
housing rehabilitation
needs, ADA, Parks and
other
no comments
received to date; no
comment would be
denied

9 Newspaper Ad
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community

weekly
Public notice 2019 Action
Plan was published on
March 20, 2019, in the
Visalia Times Delta Weekly
Wednesday paper in
English and Spanish.
provided to all residents of
Visalia, which reach 7,200
people
Comments included as
Attachment I Noted
comments relate to
Public Facilities,
homeless needs,
housing rehabilitation
needs, ADA, Parks and
other
No comments
received to date; No
comment would be
declined

201

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Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
10 Continuum of Care
website & email List
publishing
Non-
targeted/broad
community

Homeless
Advocacy
Public Notice 2019 Action
Plan posted on website for
30-day comment
no comments received no comments
declined
11 City of Visalia
Website posting
Non-
targeted/broad
community
Public Notice 2019 Action
Plan posted/published on
City website on from
February 21, 2019,
through March 22, 2019
Posted on City of Visalia
website; Reached 2,090
views
Comments included as
Attachment I Noted
comments relate to
public facility, homeless
needs, ADA, affordable
housing, parks, traffic,
other
no comments are
declined.
12 City Twitter,
Facebook,
Newsletter, Inside
City Hall
Non-
targeted/broad
community
Public Notice 2019 Action
Plan posted/published on
City website on February
21, 2019, through March
22, 2019 A total of 7,681
people were reached: The
notice was posted on City
of Visalia Twitter; Reached
2 followers; Facebook
reached 2,689; newsletter
reached 2,900, and news
item reached 2,090
Comments included as
Attachment I. Noted
comments relate to
public facility, homeless
needs, ADA, affordable
housing, Parks
improvements, public
improvements such as
crosswalk, traffic
lights/signs
No comments
declined
202

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Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
13 Public Meeting
Non-
targeted/broad
community

Citizens Advisory
Committee
Community Meeting with
Citizens Advisory
Committee to be held on
March 06, 2019 (during
30-day public comment
period) 10 people were in
attendance.

Comments included as
Attachment I Noted
comments relate to
public facility, homeless
needs, ADA
Improvements, parks.

Overall-The Committee
voted that the ADA
project should be
completed, then
remainder funding to
ES as seed money; if
CoC does not award
their funding toward an
ES to a developer, then
recommend that the
remaining CDBG be
redirected toward the
public improvements.
(motion was made)
Questions are
answered in as much
detail as possible. No
comment or question
is declined

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14 Public Meeting
Persons with
disabilities

Disability Advocacy
Committee April 9
Community Meeting with
Disability Advocacy to be
held on March 11, 2019
(during 30-day public
noticing period) 10 people
were in attendance.

Comments included as
Attachment I. Noted
comments related to
public facilities,
homeless needs, ADA,
Parks, Senior Mobile
Home assistance.

Overall, Committee
made a motion to
accept staff
recommendation to
complete ADA
Improvements, then
any additional or
remaining funds be
directed to public
facilities for an
emergency shelter,
with the addition of
Staff's recommendation
to redirect any
remaining funds to
ADA, Parks & Senior
Center if Continuum of
Care funds are not
awarded to a non-profit
for the development of
the shelter.

Questions are
answered in as much
detail as possible. No
comment or question
is declined

204

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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
15 Public Meeting
North Visalia
Neighborhood
Committee April 12
Community Meeting with
North Visalia
Neighborhood Advisory
Committee to be held on
March 14, 2019 (during
30-day public noticing
period). Approximately 10
people were in attendance
including staff: No quorum
Comments included as
Attachment I. Noted no
emphasis on traffic
lighting, street
improvements and
safety to the oval area;
funding was not
included as a
recommended activity;
oval sidewalk not
considered; safety of
children including safe
routes to school are not
considered. Staff noted
that overall comments
are considered, and the
highest priorities are
included for
recommendation. Also
noted that funding for
this purpose is available
from other grant
programs.

Questions are
answered in as much
detail as possible. No
comment or question
is declined

205

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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
16 Public Hearing
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community

City Council
All comments included in
the AD-25 citizen
participation - Attachment
A.

City Council approved
Option 1 activities,
including the CDBG
Minor Amendment J,
and as noted within the
Staff report. See
attached council report
of 4-15-19 Attachment
"H"
are answered in as
much detail as
possible. No comment
or question is declined

17 Newspaper Ad
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community

all residents of
Visalia
Public notice for 2019 AP
Amendment- CDBG-CV,
2019 CPP Amend, HOME &
CDBG Waivers; 2020 AP
Amend, 2020 CPP Amend,
in the Visalia Times Delta
(VTD) Legal section in
English and Spanish which
reaches approximately
7000 people/subscribers.

No comments were
referenced as being
received through the
newspaper. all
comments included in
the AD-25 citizen
participation -
attachments.
all comments
accepted. no
comments or question
is declined.

206

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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
18 Internet Outreach
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community

email, tweet,
Facebook, city
website
Public notice for 2019 AP
Amendment- CDBG-CV,
2019 CPP Amend, HOME &
CDBG Waivers; 2020 AP
Amend, 2020 CPP Amend,
on the City website,
twitter, Instagram,
Facebook in English and
Spanish
all comments included
in the AD-25 citizen
participation -
attachments.
no comments or
question is declined.
19 Survey- CDBG -CV
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community
Survey - requesting
identified needs- eligible
uses of CDBG-CV. Included
notice regarding 2019 AP
Amend, 2019 CPP Amend,
HOME & CDBG Waivers;
2020 AP Amend, 2020 CPP
Amend, on the City
website, twitter,
Instagram, Facebook in
English and Spanish
resulted in 709
responses- all
comments included in
the AD-25 citizen
participation -
attachments.
no comments or
question is declined.
207

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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
20 Public Hearing
Minorities

Non-English
Speaking - Specify
other language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community
Public hearing for the
recommended eligible
uses of CDBG-CV. Included
2019 AP Amend, 2019 CPP
Amend, HOME & CDBG
Waivers; 2020 AP Amend,
2020 CPP Amend. Meeting
online Facebook, zoom,
and open to the public -
held at the convention
center as per 6 foot
distance requirements.
all comments included
in the AD-25 citizens
participation -
attachments - noted as
"Attachment B"
no comment or
question is declined.
21 Newspaper Ad
Non-
targeted/broad
community
Public notice for PY 2019
Visalia CARES Act
Substantial Amendment II
was published in the
Visalia Times Delta (VTD)
Legal section on October
1, 2020, in English and
Spanish which reaches
approximately 7000
people/subscribers.

All comments included
in the AD-25 citizen
participation -
Attachment A.

All comments were
accepted.
208

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2019
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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
22 Kings/Tulare
Homeless Alliance
Listserv
Non-
targeted/broad
community
The COC reaches over 325
people posted on October
1, 2020, list serve,
Information survey for
input was sent to various
housing, faith based,
health, mental health,
victims of domestic
violence, homeless,
business, veterans,
children, education and
other services,
organizations locally,
regionally, including
county and city
All comments included
in the AD-25 citizen
participation -
Attachment A.

All comments were
accepted.
23 Internet Outreach
Non-
targeted/broad
community
Public notice for PY 2019
Visalia CARES Act
Substantial Amendment II
was posted on the City of
Visalia website from
October 1 - October 5,
2020, for public review
and comment.

All comments included
in the AD-25 citizen
participation -
Attachment A.

All comments were
accepted.
209

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2019
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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
24 Community Survey
Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community

all Visalia residents
249 various individuals
completed a public input
community survey to
determine which CDBG-CV
eligible programs are most
needed.

The highest identified
need was rental
assistance at 33%,
business assistance at
22%, and food
assistance at 20%.

All comments were
accepted.
25 Public Meeting
Non-
targeted/broad
community

all Visalia residents
City Council Work Session
to received Council input
on the use of CDBG-CV
reallocation funds.

All comments included
in the AD-25 citizen
participation -
Attachment A.

All comments were
accepted.
26 Newspaper Ad
Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community

all Visalia residents
Public notice published in
the Visalia Times Delta
(VTD) legal section in
English and Spanish on
August 5, 2022.

All comments included
in the AD-25 citizen
participation -
Attachment A.

All comments were
accepted.
210

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2019
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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
27 Kings Tulare
Homeless Alliance
Listserv
Non-
targeted/broad
community
The COC reaches over 325
people posted on August
9, 2022, listserv,
Information survey for
input was sent to various
housing, faith based,
health, mental health,
victims of domestic
violence, homeless,
business, veterans,
children, education and
other services,
organizations locally,
regionally, including
county and city.

All comments included
in the AD-25 citizen
participation -
Attachment A.

All comments were
accepted.
28 Internet Outreach
Non-
targeted/broad
community
Public notices were posted
on the City's social media
pages, website, and
various office locations.

All comments included
in the AD-25 citizen
participation -
Attachment A.

All comments were
accepted.
29 Public Hearing
Non-
targeted/broad
community

all Visalia residents
City Council Public Hearing
held on August 15, 2022.

All comments included
in the AD-25 citizen
participation -
Attachment A.

All comments were
accepted.
211

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2019
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Sort
Order
Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of commen
ts not accepted
and reasons
URL (If
applicable)
30 Newspaper Ad
Non-
targeted/board
community
Public notice published in
the Visalia Times Delta
(VTD) legal section in
English and Spanish on
3/15/24 and 3/29/24
To be added after
public comment period.

To be added after
public comment
period.

31 King/Tulare
Homeless Alliance
Listserv
Non-
targeted/board
community
KTHA listserv now reaches
over 400 individuals.

To be added after
public comment period.

To be added after
public comment
period.

32 Internet Outreach
Non-
targeted/board
community
Posted on all city social
media outlets.

To be added after
public comment period.

To be added after
public comment
period.

33 Public Hearing
Non-
targeted/board
community
City Council Public Hearing
to review CDBG CARES Act
Amendment IV held on
April 1, 2024.

To be added after
public comment period.

To be added after
public comment
period.

34 Public Meeting
Non-
targeted/board
community
Citizens Advisory
Committee meeting held
on April 3, 2024.

To be added after
public comment period.

To be added after
public comment
period.

35 Public Hearing
Non-
targeted/board
community
City Council Public Hearing
to adopt the CDBG CARES
Act Amendment IV held on
April 15, 2024.

To be added after
public comment period.

To be added after
public comment
period.

Table 4 – Citizen Participation Outreach
212

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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
HOME funds would generally be used for multifamily new construction, scattered site acquisition/rehab of existing rental and ownership properties through the City’s certified Community Housing Development Organization (CHDO), down payment assistance and tenant-based rental assistance.

The CDBG activities identified for the same term are public improvements-ADA walkways, public improvements or facilities including acquisition and/or construction of homeless shelter, bridge housing, public services, including fair housing, a voucher program, case management and street outreach, code enforcement, and the owner-occupied emergency repair and accessibility program.

In FY 2019, Visalia will fund activities in furtherance of the objectives and priorities identified in the Strategic Plan with the outcome of improving availability, accessibility, affordability, and sustainability through activities which benefit the community. The activities will support at least one objective and one outcome.

For Fiscal Year (FY) 2019-2020, the City received total of $1,323,669, in CDBG grant funds, to allocate towards activities. The estimated CDBG Program Income (PI) to be received is $75,000.

The CDBG carryover balance, including PI approved through the previous year action plan and/or amendments is allocated toward existing projects. Any increase or decrease in the actual 2019 CDBG grant, and PI were noted to be directed toward the CDBG ADA projects and any necessary or applicable adjustment to the public service to comply with the 15% cap.

The City received a total of $529,332 in HOME grant funds eligible to allocate toward activities and estimates that it will receive $350,000 in HOME PI. The HOME carryover balance, including PI approved through the previous year AP and/or Amendments, will be allocated toward existing projects including SHE-CHDO Acq Rehab single and multi-family projects, Admin & TBRA. Any increase or decrease in the actual 2019 213

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HOME grant and PI were noted to be directed toward the HOME CHDO SHE Acq/Rehab SF/MF projects. The City Manager has the authority to direct any PI received in excess of $315,000 toward TBRA or SHE- CHDO.

In the event final CDBG and HOME PI is higher or lower than expected herein, the City of Visalia may add, subtract, or transfer amounts among identified projects, as noted without publishing a substantial amendment, if the amount is below 75% change, as per the approved CPP. By Council approving the proposed AP, it includes appropriating funding, and authorizing the City Manager to make necessary changes. Any difference (increase or decrease) in CDBG funding will be reflected in public infrastructure/ADA project line item; and used, if necessary, to maintain public services within the 15% cap. Any difference (increase or decrease) in HOME funding will be reflected in SHE CHDO Acq/Rehab/new construction/reconstruction SF or MF project activities and/or the TBRA program.

Currently, the City is not eligible to receive direct funding under the Emergency Solutions Grant (ESG) or Housing Opportunities for Persons with 214

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AIDS (HOPWA) – which are also programs covered under the ConPlan Regulations.

The City received CDBG-CV funds to be used to prevent, prepare for, and respond to the coronavirus pandemic.

Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
1,323,669 75,000 0 1,398,669 0 CDBG funds shall be used toward eligible projects and programs, such as housing,
public services, including case
management, street outreach, public
improvements, public facilities,
acquisition and/or construction, rehab,
ADA sidewalks, paths, neighborhood
preservation, Code Enforcement, and
administration. This is the last year of the
5-year plan. Actual grant and estimated
PI referenced herein
215

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Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction for
ownership
TBRA
529,332 350,000 0 879,332 0 HOME funds shall be used toward eligible housing projects and programs,
including CHDO activities (acq/rehab,
new construction, SFR/MF, TBRA, Down
Payment and Administration This is the
last year of the 5-year plan. Actual grant
and estimated PI referenced herein
Other public -
federal
Other 1,799,449 0 0 1,799,449 0 CDBG-CV funding to prevent, prepare for, and respond to coronavirus.

Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City continues to prioritize the needs of the community. This year, $30,575 in CDBG funding will be utilized as matching the Shelter Plus Grant (SPG) through The Alliance, and institutional delivery funds in partnership with Family Services toward the Voucher program. These funds continue to help up to 14 homeless families in the City. 216

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Code Enforcement staff anticipates working with non-profit agencies in outreach to the homeless in our community and addressing code violations such as substandard housing. The City also contributes CDBG funds toward the Alliance and promotes increased collaboration among housing, service and faith-based organizations.

Visalia’s HOME matching requirements will be satisfied again this year with the use of prior year rollover of Redevelopment Low Mod funding, now known as the Housing Asset Fund. Additionally, as HOME projects are completed, the specific projects, and match, will be referenced on the HOME Match Report within the CAPER. As reflected in the HOME Match report submitted with last year’s (2017) CAPER, the City has substantial excess match carried over to the next fiscal year ($5,347,241.88).

The City continues to partner with its local non-profit developers for affordable housing activities, which may provide sweat equity and non- federal resources.

Below is a list of potential financial resources considered a part of the City’s overall financial plan to address priority needs and specific objectives identified in the ConPlan. The number and availability of these programs to assist cities is limited, and funding for new projects is unpredictable. The following programs are local, state, and federal programs. None of these are managed locally by the City through funds accessed directly from HUD.
• Housing Authority of the County of Tulare (HACT): The HACT is a public housing authority (PHA) with jurisdiction within the City of Visalia and the County of Tulare. It administers federal and state funds for its public housing projects and government-assisted housing units such as the Section 8 Rent Subsidy.
• Low-Income Housing Tax Credit Program (LIHTC): The LIHTC program provides for federal and state tax credits for private developers and investors who agree to set aside all or an established percentage of their rental units for low-income households for no less than 30 years. Tax credits may also be utilized on rehabilitation projects, contributing to the preservation program. The program begins when developers and investors apply for an allocation of tax credits from the California Tax Credit Allocation Committee (CTCAC). Tax credits are awarded on a competitive basis at varying times. Compliance is monitored according to Internal Revenue Service (IRS) rules and regulations.
• Multi-Family Housing Program (MHP): If California’s Housing and Community Development Department awards Multi-Family Housing Program loans to assist rental housing developments affordable to low-income households in the City of Visalia, the City will assist the developers with identifying local funding. The City will also continue to look for other grant opportunities. 217

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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan.

As the Housing Successor Agency of the former Redevelopment Agency (RDA), the City is working towards the development and disposition of the RDA’s low/mod properties. The City published a request for interest which resulted in a proposal from Self Help enterprises, for the development and disposition of these properties as single family homes, which will be sold to income qualifying households. The Use of HOME CHDO funding shall be utilized toward construction on NW 5th. The Housing Asset funding received shall also be utilized toward single and multi-family development.

With the elimination of the City's Redevelopment Agency (RDA), the City has become the Successor Agency and continues to move forward on the next steps related to previously owned RDA land.

Discussion
The City continues to manage funding and activities with its non-profit partners, including SHE, Inc., as a CHDO. With the rule change, each year's grant funds will be tracked by the year. PJ’s must commit the identified amount of funds (PI included first) in its local HOME account before committing the appropriated HOME grant. With the change of PI being required to be committed to a specific project at the time received, and drawn first, due to the success of recycling of HOME funds, and CDBG loan repayment, it continues to be a challenge to spend each year's entitlement funds fully, putting future funds in jeopardy. The City will continue, however, to work with its partners and successful projects to keep funding moving to improve areas of need.

PY19 CDBG-CV to prevent, prepare for, and respond to the coronavirus.

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Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Affordable
Housing
2015 2020 Affordable
Housing
Visalia
2015 16 17
CDBG
Target Area
Affordable Housing HOME:
$791,398
Rental units constructed: 1
Household Housing Unit
Rental units rehabilitated: 1
Household Housing Unit
Direct Financial Assistance to
Homebuyers: 2 Households
Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
2 Suitable Living
Environment
2015 2020 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
Code
Enforcement
Visalia
2015 16 17
CDBG
Target Area
Affordable Housing
Public
Srv/Fclty/Imprvt,
Park
Imprvt,Nghbrhd
Presv
CDBG:
$1,117,055
HOME: $0
CDBG-CV:
$1,917,150
$1,898,987
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 24226 Persons Assisted
Public service activities other
than Low/Moderate Income
Housing Benefit: 535 Persons
Assisted
Public service activities for
Low/Moderate Income Housing
Benefit: 13 Households Assisted
Homeowner Housing
Rehabilitated: 2 Household
Housing Unit
Homelessness Prevention: 216
Persons Assisted
Housing for Homeless added: 1
Household Housing Unit
Housing Code
Enforcement/Foreclosed
Property Care: 200 Household
Housing Unit
Other: 38 Other
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
3 Program
administration,
planning and
management
2015 2020 Non-Housing
Community
Development
Administration,
Planning &
Management
Visalia Program
administration,
planning and
management
CDBG:
$121,478
HOME:
$87,933
CDBG-CV:
$42,436
$60,599
Other: 2 Other
Table 6 – Goals Summary

Goal Descriptions

1 Goal Name Affordable Housing
Goal
Description
Affordable Housing- Creation and preservation of decent affordable housing. Self Help Enterprises, Inc. (SHE) Certified Housing Development Organization (CHDO)
2 Goal Name Suitable Living Environment
Goal
Description
Suitable Living Environment through Public facilities (i.e. Public facility- Garden- Bridge housing); Public Improvements (i.e. ADA and Park Improvements); Public Services through Continuum of Care (Alliance), Family Services, Fair Housing programs and new experienced non-profit service providers; Emergency Repair Program, Code Enforcement efforts, and tenant based rental assistance, housing for homeless, and case management.

Public service activity includes PY2019 CARES Act- CDBG-CV funding toward public services to prevent, prepare for, and respond to coronavirus.
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3 Goal Name Program administration, planning and management Goal
Description
Program Administration, planning and management.

PY 2019 CDBG-CV - administration to prevent, prepare for, and respond to the coronavirus.

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Projects
AP-35 Projects – 91.220(d)
Introduction
The four Consolidated Plan goals below represent high priority needs for the City of Visalia (City) and serve as the basis for the strategic actions the City will use to meet these needs. Based on the Needs Assessment, Market Analysis, and community outreach conducted for the current Consolidated Plan cycle, the goals from the previous Consolidated Plan were found to still be consistent with current needs.
• Creation and preservation of decent affordable housing. • Provide a suitable living environment.
• Promote economic opportunity.
• Program administration, planning, and management.

Additional priority included through 2019 Amendment- Care Act- CDBG-CV funding, to prevent, prepare for, and respond to coronavirus.

Reasons for allocation priorities:

As opportunities arise, the City investigates grant opportunities, which assist in addressing the obstacles in meeting the needs of underserved populations. The City will continue focusing a portion of housing related funding in targeted low-income neighborhoods. However, based on the widespread need for affordable housing including at-risk of homelessness, assistance will be available citywide.

The City has provided HOME CHDO funds to Self-Help Enterprises, Inc. (SHE), the City’s Certified CHDO, for acquisition/rehabilitation Projects. The projects allow acquisition of voluntary or foreclosed, including vacant and infill, properties for single family homes, which will be rehabilitated and resold to income qualifying households, and acquisition, rehabilitation, and rental of multi-family units. SHE has been successful with both single and multifamily properties since 2015. Therefore, funding towards SHE, as a CHDO, will continue to assist with increasing homeownership, rental assistance, including housing for our homeless population, by creating and preserving affordable housing. SHE will be utilizing and recycling HOME dollars toward construction of five (5) single family homes on NW 5th. SHE will also continue to evaluate multi-family existing units and/or land for new construction. Multi-family properties would provide rental housing for low and very low-income tenants. SHE also partners with local non-profit service providers for tenants who are homeless or at-risk of homelessness.

See continued reasons below.
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Projects
# Project Name
1 HOME Administration & Planning
2 SHE-CHDO Scattered Site Acq-Rehab-Sell -Single Family 3 SHE-CHDO Multi Family Acq-Rehab-Rent
4 Tenant Based Rental Assistance (PI)
5 CDBG Administration & Planning
6 Case Management Street Outreach- FS
7 Emergency Repair & Accessible Program
8 Continuum of Care Support
9 Voucher Program- Family Services
10 ADA Compliance- Public Improvements
11 Public Infrastructure Improvements
12 Shelter
13 Park Improvements
14 Code Enforcement
15 Fair Housing Education
16 Homeless Bridge Housing Public Services
17 CARES Act- PY19 CDBG-CV Public Services
18 CARES Act CDBG-CV Administration
Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs.

Continued Answer from above- Reasons:

The Tenant Based Rental Assistance (TBRA) program is contracted with Family Services of Tulare County. The HOME-TBRA Program provides rental assistance for a period of eighteen months (18) and allows extensions through a re-application process. No more than 24 months of assistance is allowed. We continue to anticipate assisting approximately 8 to 16 households with the previous year’s funding. We currently have five (5) participants, and additional applications under review. The program continues to prove successful with the potential for program income directed to this program. Supportive services will also be available to the tenants through Housing Successor funding. Annually Staff have evaluated the Fair Market Rent (FMR) and obtained an annual Rent Comparability Market Study (RCMS) for use as the Rent Standard. The TBRA program continues to utilize the RCMS as the Rent Standard.

The City also contracted with Family Services of Tulare County to provide case management/street outreach, with the use of CDBG funding. This program has been successful and will continue to provide needed services for our homeless population. Funding is recommended again this year to increase 224

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access to services for our homeless population.

The use of the remaining Neighborhood Stabilization Program (NSP) program income funding was recently redirected toward a Public Facility activity. Once underwriting of a project is completed, the City will move forward to finalize funding and agreements. The project funding may also include CDBG and other funding sources through the “Alliance”.

The City’s Analysis of Impediments to Fair Housing Choice (AI) provides an overview of laws, regulations, conditions, and other possible obstacles that affect an individuals or households’ access to housing in the City. The City has contracted with Fair Housing Council of Central California (FHCCC), a non-profit fair housing provider, for services related to education, research analysis and other services that may assist in educating the public. Educational workshops occur annually for Fair Housing and ADA accessibility.

FHCC will be conducting testing for the upcoming new Consolidated Plan and Analysis of Impediments in 2020.

CDBG Funding was previously directed toward the Senior Mobile Home Repair Program (SMHRP), therefore, this year, the Emergency Repair and Accessibility Program (ERAP) is recommended for funding. Policy development and an Administrator will be selected, thereafter, bringing the ERAP program online.

Additional ADA- Public improvement funding is needed to complete the current project. Other Public improvements include a public facility, infrastructure improvements toward an emergency shelter and/or bridge housing project for the homeless population. Improvements may include seed money or gap financing toward acquisition and/or construction, and/or rehabilitation. Other public Park improvements include security lighting in three eligible parks (Summers, Riverbend, Fairview; Summers Park Climbing Apparatus, Senior Center Shade Cover, Oval Bench and Walking Path, in order of available funding as referenced within the Council Approval on April 15, 2019.

Under the Care Act, CDBG-CV funding eligible uses - public services, to prevent, prepare for, and respond to coronavirus.

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AP-38 Project Summary
Project Summary Information
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1 Project Name HOME Administration & Planning
Target Area Visalia
Goals Supported Program administration, planning and management Needs Addressed Program administration, planning and management Funding HOME: $87,933
Description Planning, administration, management, monitoring, and oversight of HOME funds.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities Administration, planning and management of HOME funded projects and programs.
2 Project Name SHE-CHDO Scattered Site Acq-Rehab-Sell -Single Family Target Area Visalia
2015 16 17 CDBG Target Area
Goals Supported Affordable Housing
Suitable Living Environment
Needs Addressed Affordable Housing
Funding HOME: $79,400
Description The Community Housing Development Organization (CHDO) Scattered Site Acquisition, construction, Rehabilitation and Resale of Single-Family Property Program will be through the City’s certified Non-Profit, designated CHDO, currently Self-Help Enterprises (SHE)
Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
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Planned Activities The CHDO Scattered Site, vacant, infill and reconstruction single family properties to be acquired, rehabilitated, and resold. Project will be through the City’s certified Non-Profit, designated CHDO, currently Self- Help Enterprise. SHE, as a CHDO shall acquire foreclosed and/or voluntary sale homes, vacant, infill and reconstruction properties in need of rehabilitation. They will then resell the property to income qualifying households at or below 80% of the area median income. As a CHDO acquired property, a second mortgage up to 10% of the total development cost may be provided to the borrower if they meet the qualifications. An affordability covenant shall be recorded against the property to maintain affordability and owner occupancy of each property up to 30 years.
3 Project Name SHE-CHDO Multi Family Acq-Rehab-Rent
Target Area Visalia
2015 16 17 CDBG Target Area
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding HOME: $711,999
Description The Community Housing Development Organization (CHDO) Scattered Multi-Family Acquisition, Rehabilitation and Rental Program will be through the City’s certified Non-Profit, designated CHDO, currently Self- Help Enterprise. SHE, as a CHDO.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
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Planned Activities The Community Housing Development Organization (CHDO) Scattered, vacant, infill and/or reconstruction of Multi-Family properties for Acquisition, Rehabilitation and Rental Program will be through the City’s certified Non-Profit, designated CHDO, currently Self-Help Enterprise.

SHE, as a CHDO shall acquire foreclosed and /or voluntary sale, vacant, infill and reconstruction type existing multi-family rental properties in need of rehabilitation. They will then rent to income qualifying households as per the HOME regulations. An affordability covenant shall be recorded against the property to maintain affordability of each HOME Designated (funded) property unit(s) for up to 20 years.

4 Project Name Tenant Based Rental Assistance (PI)
Target Area Visalia
Goals Supported Affordable Housing
Suitable Living Environment
Needs Addressed Affordable Housing
Funding :

Description HOME funding is proposed to provide public services through rental payment assistance. This program is provided to the participants as a grant. TBRA Program is to provide secure, safe, decent, and sanitary short-to-medium term rental assistance to extremely low and very low- income persons or families (up to 60% area median income (AMI)) that are homeless, who meet the requirements of this program and tenant selection criteria.

Target Date
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
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Planned Activities HOME funding PI by CM approval- if received option to add to TBRA or SHE CHDO above $315k. Provide rental payment assistance. This pilot program is proposed as a grant, to assist households at or below 60% of the area median income.

The TBRA program is focused on special purposes or specific housing needs of Visalia’s special need, homeless population as indicated within the Consolidated Plan. There is a limited amount of funding, which in turn allows only a limited number of eligible participants.

5 Project Name CDBG Administration & Planning
Target Area Visalia
Goals Supported Program administration, planning and management Needs Addressed Program administration, planning and management Funding CDBG: $121,478
Description Planning, administration, management, monitoring, and oversight of CDBG funds
Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities Administration, planning and management, including applicable non- profit/sub recipient administration costs
6 Project Name Case Management Street Outreach- FS
Target Area Visalia
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $35,000
Description Provide funding Family Services to provide case management and provide services special needs individuals.

Target Date 6/30/2020
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Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities Case Management and Street outreach with support. 7 Project Name Emergency Repair & Accessible Program
Target Area Visalia
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $100,000
Description
Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities To provide a forgivable loan toward scope of work to owner occupants, including disabled and seniors.
8 Project Name Continuum of Care Support
Target Area Visalia
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $18,000
Description The City has a partnership with Continuum of Care to support and address the issues of homelessness. Approximately 400 people assisted through the project homeless connect. Additional assistance throughout the year, canvasing the area of the population in need.

Target Date 6/30/2020
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and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities The City has a partnership with Continuum of Care to address issues of homelessness. The Continuum of Care is a consortium of housing providers, service providers and local governments that work together to end homelessness in Kings and Tulare counties. To strengthen its capacity, the continuum has a 501(c)3 status in order to competitively apply for foundation and corporate funding. The continuum is focused on public services which systematically implement systems and programs that will help support existing homeless organizations and offer the resources that are needed locally to be successful. 9 Project Name Voucher Program- Family Services
Target Area Visalia
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $30,575
Description CDBG funding is provided to support Family Services and the Tulare Housing First Program
Target Date
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
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Planned Activities CDBG funding is provided to support Family Services and the Tulare Housing First Program. The program is structured to specifically serve the chronically homeless by providing Shelter Plus Care vouchers to assist a homeless family with housing expenses. The funding would continue to support a Case Manager to oversee the program, which includes mental, and health counseling, job search, and life skills training. Specific data will continue to be collected to reflect the outcome.
10 Project Name ADA Compliance- Public Improvements
Target Area Visalia
2015 16 17 CDBG Target Area
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $286,444
Description
Target Date
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities Public Improvements/ADA compliance projects; City Staff continues to work with the Disability Advocacy Committee, Engineering, City Council, and the public, to identify areas that need improvement in the CDBG Targeted area and other areas within city limits. Needs include areas with the lack of a safe walking path, curb cuts and truncated domes, and accessible water fountains. A list of locations is then evaluated for use of CDBG funding. Improvements may include accessibility improvements to the community park, with ADA accessibility needs and public buildings.

11 Project Name Public Infrastructure Improvements
Target Area Visalia
2015 16 17 CDBG Target Area
Goals Supported Suitable Living Environment
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Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $60,000
Description
Target Date
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities City Staff continues to work with the Disability Advocacy Committee to identify areas that need improvement in the CDBG Targeted area and other areas within city limits which the public and DAC members have identified. Community members identify areas in need of accessibility and areas with the lack of a safe walking path, curb cuts and truncated domes. A list of locations is then evaluated for use of CDBG funding. Improvements may include accessibility improvements to community park and public buildings.
12 Project Name Shelter
Target Area Visalia
2015 16 17 CDBG Target Area
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $400,000
Description
Target Date
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities Public facility, acquisition and/or construction toward emergency shelter or bridge housing Acquire, rehab
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13 Project Name Park Improvements
Target Area 2015 16 17 CDBG Target Area
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $17,916
Description Public Park Improvements
Target Date
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities Park security lighting in Riverbend, Summers, and Fairview Parks; apparatus in Summers park, Senior Center Shade Cover, Oval Park Bench and Walking Path (priority to be determined and based upon cost estimates)
14 Project Name Code Enforcement
Target Area 2015 16 17 CDBG Target Area
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $122,119
Description The Neighborhood Preservation-Code Enforcement Department is responsible for oversight of Code Staff. The primary emphasis of the program is on life safety non-compliance.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
235

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Planned Activities The Neighborhood Preservation-Code Enforcement Department is responsible for oversight of Code Staff. The primary emphasis of the program is on life safety non-compliance. Considerable efforts are focused on the Health and Safety code enforcement as it primarily relates to housing standards. Some of the common violations include unsafe structures, abandoned properties, contaminated and/or unsecured swimming pools, construction without permits, and unlicensed vendors. Additional efforts have been made toward street outreach, working with local non-profit housing providers, working with the health and human services as well as other providers to assist the homeless in the community. This program year, the goal continues to be 200 code cases. CDBG funding is set aside for staff.

15 Project Name Fair Housing Education
Target Area Visalia
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $7,500
Description Provide fair housing educational services and assist to eligible residents who may be facing housing challenges.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities Grantees in the CDBG program have a responsibility to affirmatively further fair housing. This program will assist in providing fair housing education, training working with a professional, non-profit dedicated to providing services regarding housing discrimination, fair housing outreach/education, and tenant and landlord rights and
responsibilities. This is a public service program.
16 Project Name Homeless Bridge Housing Public Services Target Area Visalia
Goals Supported Suitable Living Environment
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Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $39,500
Description A new public service activity Garden Street-Bridge Housing Services Target Date
Estimate the number
and type of families
that will benefit from
the proposed
activities

Location Description
Planned Activities Provide funding toward new public service activities offered at the bridge housing project, allowing extensive wrap-around supportive services, including case management, mental health, substance abuse and other support services.
17 Project Name CARES Act- PY19 CDBG-CV Public Services Target Area Visalia
Goals Supported Suitable Living Environment
Needs Addressed Public Srv/Fclty/Imprvt, Park Imprvt,Nghbrhd Presv Funding CDBG: $160,137
CDBG-CV: $1,757,013 $1,738,850
Description CARES Act funding to prevent, prepare for, and respond to coronavirus.

Based on the eligible uses and need, the proposed use for the CDBG-CV funding is public service for food, rental/mortgage, and utility assistance to LMI Visalia households that have been directly impacted by the coronavirus pandemic.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
Estimated number of persons benefitting from the proposed activities:

Food assistance 300 LMI individuals
Rental/mortgage and/or utility assistance 320 LMI households Location Description Citywide
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Planned Activities CDBG-CV public service activities include:

Food assistance to LMI families impacted by the coronavirus pandemic.

Subsistence Payments including rental/mortgage and/or utility assistance to prevent eviction and/or cut of services due to the coronavirus pandemic.

CDBG-CV Reallocation project includes an emergency rental/mortgage assistance program to prevent eviction due to COVID-19. 18 Project Name CARES Act CDBG-CV Administration
Target Area Visalia
Goals Supported Program administration, planning and management Needs Addressed Program administration, planning and management Funding CDBG-CV: $42,436 $60,599
Description Administration of CDBG-CV CARES Act funding to prevent, prepare for, and respond to coronavirus.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
Administration of CDBG CARES Act (CDBG-CV) funding.

Location Description Citywide
Planned Activities Administration of CDBG-CV funding, to prevent, prepare for, and respond to coronavirus.
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed.

The ConPlan does not specifically target areas, except to identify low/mod census tract areas for the use of funding for eligible projects/programs, such as Code Enforcement and Park/Public Improvements, which lie within such area.

The CDBG Target Map references all ConPlan years, including this 2019 program year. Attached is confirmation of the eligible census tracts. There are no additions or reductions of eligible tracts for this program year. Any notation to 2013 CDBG Target Areas, based on the initial submission with the 2015 ConPlan, shall now reflect the updated map, and applies to the 2015, 2016, 2017, 2018, and 2019.

Visalia Citywide: The City of Visalia (City) is located east of State Highway 99 and along State Highway 198, in the northwestern area of the County of Tulare (County) in the Central San Joaquin Valley of California. The City covers approximately 37.74 square miles and is surrounded by farmland, leading the agricultural industry to be its top economic driver. It is the largest city in the County and is currently home to approximately 136,000 residents.[1]
IDIS Low/Mod Census Tracts (eligible CDBG Target Areas) Low-Mod Income (LMI) concentration is defined as census tracts where at least 51% of the median household income is 80% or less than the jurisdiction as a whole. There are a total of seventeen (17) census blocks within nine (9) Tracks, identified meeting low/mod income areas. The City's CDBG Low/Mod areas (boundaries) are identified in Map 1 as census tracts and blocks portion of 900, 10.03.5;

10.04.1, 10.04.2, 10.04.3, 10.04.4; 11.00.1, 11.00.2, 11.00.3, 11.00.4; 13.01.2; 13.02.1; 17.01.1, 17.01.2;

18.00.1; 20.03.1; 20.08.1; and 20.09.3. More specifically Census tracts continued below in further detail:

Geographic Distribution
Target Area Percentage of Funds
Visalia 61
2013 CDBG Low Mod Areas
2015 16 17 CDBG Target Area 39
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically.

Continued CDBG Target Area Census Tracts: More specifically:
• Census Tract/block No. 900 bound by Plaza to Goshen to SE Plaza to Riggin to NE city limits at 239

Annual Action Plan
2019
78 OMB Control No: 2506-0117 (exp. 09/30/2021)
Riggin and American to NW city limits at Goshen and Camp Dr to the SW. • Census Tract/block No. 1003.5. bound by W Clinton Ave, E to N Giddings St, S to W Houston Ave, W to N Mooney Blvd, N to W Clinton Ave.
• Census Tract/block No. 1004.1. bound by W Riverway Ave, E to N Santa Fe St, S to E Ferguson Ave, W to N Bridge St, S to W Buena Vista Ave, W to N Encina St, S to W Vine St, W to N Dinuba Blvd.
• Census Tract/block No. 1004.2. bound by W Vine Ave, E to N Encina St, S to W Buena Vista Ave, E to N Bridge St, S to E Ferguson Ave, E to N Santa Fe St, S to W Houston Ave, W to N Dinuba Blvd, N to W Vine Ave.
• Census Tract/block No. 1004.3. bound by W Riggin Ave, E to N Dinuba Blvd, S to W Prospect Ave, W to N Conyer St, N to W Buena Vista Ave, W to N Giddings St, N to W Riggin Ave. • Census Tract/block No. 1004.4. bound by W Buena Vista Ave, E to N Conyer St, S to W Prospect Ave, E to N Dinuba Blvd, S to W Houston Ave, W to N Giddings St, N to W Buena Vista Ave. • Census Tract/block No. 1100.1. bound by E Houston Ave, E to Santa Fe St, S to NE 1st Ave, SW to N Court St, NW to NW1st Avenue, NW again to N West St, N back to Houston Ave. • Census Tract/block No. 1100.2. bound by NW1st Street, SE to N Court St, NE to NE1st St, NE to Santa Fe St, S to E Murray St, W to N Floral St, N to Grove St, W to N West St, N to NW1st St. • Census Tract/block No. 1100.3. bound by W Houston Ave, E to N West St, S to W Grove Ave, E to N Floral St, S to W Murray Ave, W on Goshen Ave, N to W Switzer Ave, W to N Rinaldi St, N to W Houston Ave.
• Census Tract/block No. 1100.4. bound by W Houston Ave, E to N Rinaldi St, S to W Switzer Ave, W on W Goshen Ave to N Mooney Blvd, N to W Houston Ave. • Census Tract/block No. 1301.2. bound by St Johns River, including properties on the north side of E St Johns Parkway, E to Ben Maddox Way, E on St Johns to McAuliff, S on McAuliff St to E Houston Ave, W on E Houston Ave, S on Ben Maddox Way, to St Johns River. • Census Tract/block No. 1302.1. bound by E Houston Ave, E to Ben Maddox Way, S to Mineral King Ave, W to Santa Fe St, N to Houston Ave.
• Census Tract/block No. 1701.1. bound by W Noble Ave, E to S Court St, S to W Tulare Ave, W to W Watson St, N to W Noble Ave.
• Census Tract/block No. 1701.2. bound by W Noble Ave, E to S Santa Fe St, S to E Tulare Ave, W to S Court St, N to W Noble Ave.
• Census Tract/block No. 1800.1. bound by W Noble Ave, E to S Watson St, S to W Tulare Ave, W to S Giddings St, N to W Noble Ave.
• Census Tract/block No. 2003.1. bound by W Walnut Ave, E to S Mooney Blvd, S to W Whitendale Ave, W to S County Center Dr, N to W Walnut Ave. • Census Tract/block No. 2008.1. bound by W Noble Ave, E to S Demaree St, S to W Tulare Ave, W to S Noyes Ct, N to W Laurel Ave, E to S Linwood St, N to W Noble Ave. • Census Tract/block No. 2009.3. bound by W Tulare Ave, E to S Demaree St, S to W Walnut Ave, 240

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W to S Linwood St, N to W Cambridge Ave, E to S Chinowth St, N to W Tulare Ave.

See Discussion below for Rationale.

Discussion
Entitlement dollars will be distributed citywide as eligible. However, CDBG funds will be utilized in CDBG Target areas for Code Enforcement and Park Improvements. A presumed Benefit project, such as an ADA walkway within a park or low mod residential areas in need of access, would be applicable. CDBG funding directed toward public services is a citywide public service benefit. Public Facilities are based upon CDBG requirements, such as area benefit, limited clientele, or income qualifications; Affordable housing will be citywide, which encompasses CDBG Target Areas. Other programs may benefit within the CDBG Target areas as well, however, are allowed citywide.

Map 1 CDBG Eligible Tracts, and Map 2, City of Visalia Minority Concentration is attached under Attachment B

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
HOME funding will continue to be directed toward the following HOME projects/programs:
• SHE CHDO projects CHDO existing Single Family unit acquisition, rehabilitation, resale, down payment/gap assistance SHE CHDO existing Multi-Family unit acquisition, rehabilitation, rent. • TBRA
One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 4
Special-Needs 0
Total 4
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 1
Rehab of Existing Units 2
Acquisition of Existing Units 1
Total 4
Table 10 - One Year Goals for Affordable Housing by Support Type

Discussion
Staff worked with its non-profit partner SHE to include additional types of acquisition, such as vacant, infill and reconstruction three years ago. As funding, through PI becomes available, it would be directed toward SHE CHDO Acq Rehab projects due to SHEs success and the housing needs of our community, including housing Visalia’s homeless or at-risk of homelessness population. It is anticipated that two (2) single family properties will be constructed upon the recently acquired properties (NW 5th). It is also anticipated that 1 rental multi-family property will be acquired, rehabilitated, and rented.

The TBRA Pilot Program provides rental assistance for a period of 18 months, however, will allow for extensions through a re-application process. No more than 24 months of assistance is allowed. We continue to utilize previous year’s funding to assist additional households. If the anticipated HOME PI received is above $315k, the City Manager will have the option to direct up to $30k to the TBRA or SHE CHDO. Supportive services will also be available to the tenants through Housing Successor funding. Annually Staff will evaluate the FMR and a Rent Market Study for use as the Rent Standard. 242

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AP-60 Public Housing – 91.220(h)
Introduction
The Public Housing Authority (PHA), specifically the Housing Authority of Tulare County (HATC) works closely with the City, Continuum of Care “Alliance” and the Homeless Resource Task Group. Actions planned by the PHA this year are referenced below.

Actions planned during the next year to address the needs to public housing.

The HATC indicated that they will continue to own and manage 179 units in the City of Visalia. They stated that there is no plan to purchase additional public-housing units, nor do they plan on removing any units from their inventory. Their current projection is for an investment of $375,500 in Capital Fund improvements during the 2019 – 2020 Fiscal Year. The noted expenditures will cover maintenance and rehabilitation in public-housing units within the City of Visalia. HATC's Capital Fund expenditures will cover a large range of projects, including roofing replacement, landscaping improvements, carpet replacement along with air conditioning and heating unit improvements.

Actions to encourage public housing residents to become more involved in management and participate in homeownership.

HATC is proactive in the inclusion of public-housing residents in the policy making process. HATC indicated that an equitable and transparent policy making process is one that includes the opinions of public housing residents and is achieved through the participation of two tenant commissioners on HATC’s Board. Furthermore, HATC has installed a Resident Counsel composed of five residents from HUD funded programs (Multifamily Housing, LIHTC, HOME, Section 8 Housing Choice Vouchers, and public housing). Their Resident Counsel works with HATC staff on evaluating the effectiveness and efficiency of HATC rental assistance programs. This provides members with the opportunity for input on necessary program modifications.

A vital driving factor in the implementation of HATC programs is the promotion of tenant self- sufficiency. Their agency views the goal of homeownership for program participants as one of the long- term goals for all their clients. HATC staff works with tenants to effectively provide them with the necessary resources to achieve homeownership. HATC’s Annual Re-Examination Notice provides public- housing participants with an extensive referral list that provides assistance with homeownership. Their list includes programs managed by: CSET, City of Visalia, Habitat for Humanity, CalHFA, and Self-Help Enterprises. HATC’s program coordinator works with any interested public housing tenant to effectively inform them of all the different programs that are available to them. Effective collaboration between their agency and other public and nonprofit agencies is imperative to help promote homeownership among all HATC’s tenants. Lastly, in 2019 HATC will be introducing a new online payment system which will allow public housing residents to utilize the rental payments made on time to increase their credit 243

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score and help them achieve homeownership.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance.

The HATC is a high performer and not determined to be troubled.

Discussion
See above.
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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
This section provides an overview of how the City will address the needs of homeless persons over the next year.

Describe the jurisdiction’s one-year goals and actions for reducing and ending homelessness including.

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City will continue targeted outreach efforts towards unsheltered homeless persons through collaborative efforts with the Alliance Housing Navigators, Kings View PATH Team, and Tulare County Mental Health Crisis Team. These organizations canvas the city to conduct outreach to people experiencing homelessness. When an unsheltered person is identified, they are assessed and connected to services. Client information is included in the local Homeless Management Information System (HMIS) so the outreach teams can remain apprised of client status on the housing priority list and other community referrals.

The City will also continue to support the Alliance’s outreach efforts to persons experiencing homelessness through the Project Homeless Connect (PHC) event in conjunction with the Point in Time (PIT) census. The one-day PIT survey provides a snapshot of the adults, children in households and unaccompanied youth living in the City of Visalia who meet HUD’s definition of homelessness. Information gathered through the PIT is used to understand the causes and trends over time of homelessness, as well as to determine the unmet shelter and service needs of the homeless.

PHC is a national best practice that is a one-stop-shop of comprehensive support services for people experiencing homelessness. Guests attending the event are partnered with volunteers who assist in identifying and accessing necessary resources. The 2020 event will be held on January 23, 2020.

Addressing the emergency shelter and transitional housing needs of homeless persons The City provided $10,000 of cash match for the operation of a warming center for the 2018/2019 winter season. Long-term plans are underway to develop a low-barrier emergency shelter that can house approximately 100 people. A committee has been formed and is meeting bi-weekly to identify a location, lead agency and funding sources. The goal is to have the emergency shelter operational within the next 12-24 months.

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being identified. The project would house up to 22 clients.

Additionally, the City will continue to fund FSTC with CDBG public services funding. The primary focus of this public service- is so that FSTC staff may reach approximately 24 homeless people through street outreach efforts. The secondary focus of this public service funded activity will be providing approximately 14 people case management services that will enable them to be more self-sufficient in order to gain housing. FSTC seeks to identify at-risk and homeless clients who have not yet been linked to a formal support system in order to work with them on completing the Vulnerability Index-Service Prioritization Decision Assistance Tool (VI-SPDAT) assessment, assisting them with becoming “document ready” for potential housing opportunities (i.e. obtaining identification, homeless/disability certification), connecting them to critical supportive services such as mental health and substance abuse treatment, and providing linkages to immediate needs such as food, clothing, hygiene products, transportation assistance, emergency shelter and referrals to medical care. FSTC will also work with code enforcement, HOPE team, PATH team, and Housing Navigators to reach new clients and connect them to services. This would include any housing opportunities available, through other funding sources and grant opportunities.

The City will provide $18,000 in FY 19/20 to the Alliance for public services related to the Project Homeless Connect (PHC) /Point in Time (PIT) census.

Additionally, TBRA will continue to be used as a bridge to long term housing stability as much as possible by Family Services. The HOME funded TBRA Program in utilizing previous year funding provides rental assistance and security deposits which will assist approximately 16 households with existing funds. The rental assistance will be provided for a period of eighteen months (18), however, will allow for two – 3- month extensions through a re-application process. No more than 24 months of assistance is allowed under the HOME TBRA regulations. It is anticipated that during the period of assistance clients may receive support and services that will enable them to be more self-sufficient in housing when the assistance ends. The TBRA Program is prohibited from requiring participation in medical or disability- related services as a condition of receiving or continuing to receive HOME- TBRA. However, it is encouraged for each individual to have a strong connection with a support service provider, which may be offered as referenced under the HOME Regulations. The City previously allocated City Housing Asset funding which provides case management/supportive services, and street outreach.

Furthermore, the City continues their efforts, increasing the CDBG funds in total of $30,575, to Family Services as matching funds, for case management (public services) to support the Tulare Housing First Shelter Plus Care Program (Voucher Program). This program provides case management services to 14 people annually.

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individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City of Visalia supports and collaborates with local service providers, through the Alliance, to assist homeless individuals and families. Funding priorities include supporting existing high performing housing first rapid rehousing and permanent supporting housing projects.

As previously mentioned, the City previously allocated HOME funded TBRA Program, to be utilized as rental assistance and security deposits which will assist approximately 16 households. The rental assistance will be provided for a period of 18 months, however, will allow extensions through a re- application process. No more than 24 months of assistance is allowed under the HOME TBRA regulations.

Furthermore, the City continues their efforts with the Family Services Voucher Program as matching funds, for case management (public services) to support the Tulare Housing First Shelter Plus Care project. This project provides case management services to 13 people annually.

The City plans on continuing the newly created Environmental Cleanup Opportunities (ECO) program, which is a partnership that includes the Tulare County Workforce Investment Board, Caltrans, and ABLE Industries. ECO provides employment opportunities for people experiencing homelessness. The project serves a cohort of 10 participants in a two-phase training opportunity. Through the project, participants are provided paid employment, on-the-job training, resume building, and employment search assistance. The goal of the project is to connect participants to permanent employment within the community.

The City also prioritizes housing opportunities, as appropriate, in new acquisition and rehab housing projects funded through HOME and other city-funding pools. Most recently, the City supported a 6-unit project. The project has a set-aside requirement for one of the units to exclusively serve persons experiencing homelessness. The first household will be placed into the project in mid-2019.

In all Continuum and City-funded projects, persons experiencing homelessness are assessed for housing opportunities and are prioritized based on their acuity. Several projects focus on sub-populations such as youth ages 18-24, veterans, and/or chronic homelessness. All projects within the Continuum- emergency, transitional and permanent housing- include supportive services for their clients. Each project designs and implements supportive services based on their target population and partnerships leveraged within the community. The overarching goal of the supportive services offered is to link individuals and/or families with mainstream benefits and income support, education and employment services, as well as health and life skills services. These linkages are a critical component to assisting 247

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clients in self-sufficiency, reducing episodes of homelessness, and preventing recidivism.

Projects that serve these vulnerable subpopulations include: CSET Permanent Supportive Housing and Rapid Rehousing, Family Services Permanent Supportive Housing and Transitional Housing, Turning Point and Tulare County HHSA provide PSH projects for chronically homeless individuals and families and/or families with children. The Veterans’ Administration, in conjunction with the Housing Authority of Tulare County, operates the Veterans Affairs Supportive Housing (VASH) project and Westcare operates the Supportive Services for Veteran Families (SSVF) project that serves eligible veterans and their families. Uplifting Families operates a Transitional Housing project for transitioning age youth.

The City recognizes that homeless prevention programs, employment opportunities and affordable housing are critical components in deterring homelessness. The City will support prevention efforts through its partnership with the Alliance. A Diversion Specialist position has recently been added to the Coordinated Entry System. This position will be responsible for developing and strengthening referral sources for people at risk of becoming homeless. Additionally, the Diversion Specialist will work with clients that are present at any of the Coordinated Entry points to assist in diverting clients from homelessness.

Another important component of prevention/diversion is assisting households with income supports and connections to mainstream benefits. The SSI/SSDI Outreach, Access, and Recovery (SOAR) model is designed to increase access to SSI/SSDI for eligible homeless adults who are and have a mental illness and/or a co-occurring substance use disorder. Staff from all CoC-funded agencies are required to assist clients in obtaining these mainstream benefits. Participation by these agencies provides an effective method of assisting households who may otherwise pursue homelessness assistance.

Discussion
City is not a recipient of HOPWA funding.

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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

The City continues to be committed to removing barriers to affordable housing. City staff works with other departments and its non-governmental partners to coordinate efforts to eliminate barriers to affordable housing. Barriers to affordable housing include the following:
• Housing Affordability
• Housing Stock
• Policies and Programs
The efforts to eliminate each of these barriers to affordable housing share some common approaches and commitment of resources. However, the City also recognizes that each barrier has unique aspects which require more focused and specialized approaches to achieve effective and lasting solutions.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment.

As an integral component of its General Plan Housing Element Update, adopted and certified in December 2016, the City completed a critical analysis of its existing codes and policies to identify any existing codes or policies that directly or indirectly inhibit the City’s ability to facilitate affordable housing for all persons. As a result of this analysis, the City eliminated, amended, or incorporated 64 Housing Element Programs that are detailed in the Policy Document (Part 3) of the adopted Housing Element Update. Pursuant to the intent and process as stated in the Housing Element, and consistent with State Housing Law, the City has committed to completing all code revisions, program implementation actions and procedures to implement these Housing Programs. These Housing Element Programs are organized into nine Goals categories, as follows:

1. New Construction - To provide a broad range of housing types and densities to meet the needs of all Visalia residents.

2. Mixed Use, Infill, and Downtown Development - To promote mixed use, infill, and Downtown development in Visalia.

3. Encourage Affordable Housing - To encourage construction and maintenance of affordable housing in Visalia.

4. Foreclosures - To prevent foreclosures, protect affected families, and stabilize neighborhoods impacted by foreclosures.

5. Special Needs/Homeless- To provide a range of housing types and services to meet the needs of households with special needs within the city.
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8. Energy Conservation - To encourage energy efficiency in all new and existing housing.

9. Implementation Monitoring - To ensure that Housing Element programs are implemented on a timely basis and the progress of each program is monitored and evaluated annually.

Discussion:

Specific Housing Element Programs that were adopted with the 2016 Housing Element Update that positively impact the City’s affordable and inclusive housing goals, and directly contribute to the goal of eliminating barriers to affordable housing are noted as follows:
• Affordable Housing Infill Incentive component to implement the City’s overall Infill Incentive Program – Increases the Traffic Impact Fee incentive from 50% to 60% in the City’s older “Core Area”, and from 33% to 43% throughout the remainder of the City for projects that include at least 20% Low-income category housing.
• The City has finalized an incentive marketing campaign. The materials promoting the City’s various affordable housing incentives have been distributed to housing development and service stakeholders and are posted on the City of Visalia’s website. • Encourage new mobile home parks - Increases densities to underlying zone district and reduces excessive setback and yard requirements.
• Streamline Special Needs Housing (transitional and supportive housing, employee housing) permit requirements - Eliminates the 6-person maximum threshold for facilities requiring a Conditional Use Permit (CUP).
• Eliminate the need for variance or exception where needed to accommodate reasonable accommodation for persons with disabilities.
• Amended Multi-family Residential Zones to allow multi-family dwellings up to 80 dwelling units per site to be permitted by right in the R-M-2 and RM- 3 Zones. This increases the threshold for multi-family project permitted by right from 60 units to 80 units. • Amended multi-family Conditional Uses section to allow structures up to four stories in the R-M- 3 Zone. This revision will increase the maximum multi-family structure building height in the R- M-3 Zone District by one additional story, as a means to increase densities on High Density Residential project sites.
• Added “Affordable Housing Development Incentives and Concessions to include waiver of CUP requirement for affordable housing projects with less than 80 units but still within 20 units per 250

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acre or greater in the Downtown Area. This would waive the CUP requirement for downtown affordable housing projects that are less than 80 units (but still within 20 units per acre or greater) when a CUP would otherwise be required.
• Added “Affordable Housing Development Incentives and Concessions” to include a reduction of parking requirements for downtown affordable housing projects with less than 80 units from 1.5 parking spaces per unit to 1 parking space per unit.

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AP-85 Other Actions – 91.220(k)
Introduction:

The City actions planned to address obstacles are referenced within the Analysis of Impediments to Fair Housing (AI) and listed herein. The table included under Section AD-26, as Appendicles No. 2.(for IDIS) and referenced herein below is included in the Analysis of Impediments to Fair Housing (AI) and represents the ongoing recommendations from the 2010 AI, to reduce impediments to fair housing choice.

Actions planned to address obstacles to meeting underserved needs.

The table reflects the Action and Goals, such as:
• Goal 1: Expanding Affordable Housing Opportunities
• Housing Partnerships
• Affordable Housing Resources
• Housing Choice for Special Populations
• Goal 2: Expanding Access to Financing
• Outreach to Lenders
• Education and Resources
• Unfair Lending and Insurance Practices
• Goal 3: Fair Housing Services
• Apartment Owners/Managers
• Fair Housing Testing and Audits
• Reasonable Accommodations
• Goal 4: Affirmatively Furthering Fair Housing in the City of Visalia Actions planned to foster and maintain affordable housing.

Staff has addressed the affordable housing programs for this program year throughout this report.

Please refer to sections AP-20, AP 35, AP-38, and AP-55.

Actions planned to reduce lead-based paint hazards.

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provides educational information.

For all of the City’s housing programs, applicants are informed of the danger of lead-based paint through a brochure as part of the application process. In addition, City building inspectors and Code Enforcement staff are alerted to signs of this hazard as they perform their substandard housing inspections. All housing owners and occupants with which the City interacts through its various programs are required to abate this hazard as a condition of assistance from the City.

According to 2011-2015 ACS 5-year estimates, 39% of owner-occupied housing units, and 50.8% of renter occupied housing units were built before 1980 in the City. The use of lead-based paint was banned nationwide in 1970. It is estimated that 42 percent of the City’s housing stock contains lead- based paint. As units continue to be repaired, rehabilitated, or replace, no lead-based paint has been used since 1978.

The City also requires its subrecipients and/developers to conduct lead testing on pre-1978 homes and multi-family units purchased and/or rehabilitated through its affordable housing programs. They are to use safe practices and obtain certification through a HUD-certified lead testing agency.

Actions planned to reduce the number of poverty-level families.

The City works with Family Services through the Voucher Program to reduce the number of poverty- level families. The City will also continue to provide its non-profit partners with funding to acquire, rehabilitate, and sell homes to income-qualifying households at or below 80% AMI.

Actions planned to develop institutional structure.

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is the City Council and City Councilmembers are the community’s decision makers. Visalia voters elect a 5-member Council to serve as the City's legislative and governing body. The members represent the City and their respective Districts, serve four-year terms and they select one member to serve as mayor and one to serve as vice-mayor. A general municipal election is held every two years in November, alternating between two and three positions each cycle.

The Finance Department, Housing Division oversees and administers the day-to-day activities of the CDBG, NSP1, HOME and other state and federal funded programs. Staff works together with various City departments to develop programs and activities that improve low-and moderate-income neighborhoods throughout the City. The administration of program activities includes housing, public services, public facility, park and infrastructure improvements, and economic development activities.

Interdepartmental communication and collaboration are two strengths of the delivery system. City staff from various departments work with local organizations and agencies that assist low-income households and individuals. High priority needs were identified during the Consolidated Plan’s community engagement and public review periods.

During the Consolidated Plan public review period, these priorities were established. Additionally, input is received by the community, various committees, and City Council during the feedback period in developing the annual plan. The Annual Action Plan is designed to address the needs and priorities identified within the ConPlan and direct limited funding available toward the highest needs.

Actions planned to enhance coordination between public and private housing and social service agencies.

The City continues to hold community meetings to enhance coordination between housing providers, government agencies, mental health, and other key stakeholders in the City. The purpose of these ongoing meetings is to establish a network of agencies to enhance the delivery of services to the homeless, disabled individuals and families, and others seeking services.

Ongoing meetings are held with various community and task groups to continue the discussions of homeless needs, including an emergency shelter, case management, affordable housing, available rental units and increased partnerships and the creation of job opportunities. These are efforts that are being continued to enhance coordination and work with the Housing Authority of Tulare County, Alliance, Kaweah Delta District Hospital, Family Health Care Network, CSET, Self Help Enterprises, Family Services of Tulare County, Tulare County Health and Human Services, Visalia Rescue Mission, Tulare County Work Force Investment Board, City Manager, City Assistant Manager, Finance, including Housing and Code Enforcement and City Police Chief and officers assigned to assisting with homeless efforts, so that we may work together to identify services, housing and other needs. City representatives are also part of the Tulare County Task Force on Homelessness. This is a countywide effort to address the needs of our 254

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homeless population, city and countywide.

The City will continue to participate in Alliance meetings, which are attended by various governmental departments and service providers to share information on existing programs and areas for improvement to enhance coordination and exchange knowledge of best practices to better understand and address the community’s needs.

Discussion:
see above.
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

In the event final CDBG and HOME program entitlement and program income is higher or lower than expected herein, the City of Visalia may add, subtract, or transfer amounts among identified projects, as noted without publishing a substantial amendment, if the amount is below 75 % change, as per the approved Citizens Participation Plan. Any difference in CDBG funding will be reflected in public infrastructure/ADA project line item and, if needed, Public services to maintain compliance with the 15% cap and Administration; any difference in HOME funding will be reflected in SHE CHDO Acq/Rehab/construct or reconstruct SF or MF projects, TBRA and if needed Administration.

The three-year period (2017, 2018 & 2019) is used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 75,000

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 75,000

Other CDBG Requirements

1. The amount of urgent need activities 0
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HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

No other form of investment shall be used beyond those identified in Section 92.205.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

As it relates to the HOME funded Programs, all beneficiaries are owner occupants.

First Time Homebuyer (FTHB), funds shall be provided as a Direct HOME subsidy- gap financing, as a second mortgage to households at or below 80% of the area median income. The property will maintain an affordability covenant as referenced under 24 CFR 92.254 (a) (4). The covenant shall remain for five (5) years when less than $15,000 is provided in gap financing Direct Subsidy to the homebuyer and shall be for a ten (10) year period when more than $15,000 up to $40,000 is provided in gap financing Direct Subsidy to the homebuyer. The “Owners Participation Agreement” (Covenant) shall begin the date the Deed of Trust is recorded. The Provision for the FTHB Program shall be “Recapture Provision” as per 24 CFR 92.254 (a) (5) (ii) (A) (1). The City may recapture the entire amount of the direct HOME assistance from the homeowner. The amount to be recaptured will not exceed the amount of net proceeds available at the time the home is sold. HOME rule limits recapture to available net proceeds, therefore, if net proceeds are insufficient for the city to recapture the full amount of the Direct HOME assistance, the City will recapture only what is available from net proceeds. This applies regardless of the nature of the sale (voluntary sales including short sales, and involuntary sales including foreclosures).

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property is sold below fair market value, the difference between the fair market value and the purchase price is considered to be part of the HOME subsidy and provided directly to the homebuyer as a direct subsidy. And any additional subsidy provided to the homebuyer to enable them to purchase the property, which includes down payment assistance, closing costs, interest subsidies, or other HOME assistance including any assistance that reduced the purchase price from fair market value to an affordable price, shall be recaptured.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

See Recapture provisions Question 2 above for additional information.

The Provision for the FTHB Program shall be “Recapture Provision” as per 24 CFR 92.254 (a) (5) (ii) (A) (1). The City may recapture the entire amount of the direct HOME assistance from the homeowner. The amount to be recaptured will not exceed the amount of net proceeds available at the time the home is sold. HOME rule limits recapture to available net proceeds, therefore, if net proceeds are insufficient for the city to recapture the full amount of the Direct HOME assistance, the City will recapture only what is available from net proceeds. This applies regardless of the nature of the sale (voluntary sales including short sales, and involuntary sales including foreclosures).

A 30- year covenant shall be recorded to maintain affordability. The SHE-CHDO Program covenant shall use the “Recapture Provision”, as referenced under 24, CFR 92.254 (a) (5) (ii) (A) (1) and shall begin the date the Deed of Trust is recorded. In the case of the homebuyer selling the home during the affordability period, the City may recapture the entire amount of the direct HOME Subsidy and the difference between the fair market value and the purchase price, if the purchase price is below the fair market value, and any additional assistance as referenced above. The amount to be recaptured will not exceed the amount of net proceeds available at the time the home is sold.

HOME rule limits recapture to available net proceeds, therefore, if net proceeds are insufficient for the city to recapture the full amount of the Direct HOME assistance, the City will recapture only what is available from net proceeds. This applies regardless of the nature of the sale (voluntary sales including short sales, and involuntary sales including foreclosures).

Note: Staff works with the City Attorney in updating legal documents to comply with the funding source and type of program(s) administered.

Not applicable
258

Annual Action Plan
2019
97 OMB Control No: 2506-0117 (exp. 09/30/2021)

5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)).

6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services received by such persons. (See 24 CFR 92.209(c)(2)(ii) and 91.220(l)(2)(vii)).

7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR

92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a).

The FTHB, SHE-CHDO Program loan documents were reviewed in 2017 by HUD. No changes have been made to these policies. However, if HUD requests a copy for review, City Staff will again provide documents if required prior to implementing the program.

And See discussion above.

259
2024 Annual Action Plan
and
2019 CDBG-CV Amendment IV

CITY COUNCIL MEETING
APRIL 1, 2024
260
2 CDBG
 Community Development Block Grant (CDBG)
 Supports community development by providing decent housing, suitable living environment, & expansion of economic opportunities.  Activities Must Meet At-Least One:
Benefit low- or moderate-income persons or areas
Eliminate slums or blight
Meet an urgent emergency
261
3 HOME
 HOME Investment Partnerships Program (HOME)
 Supports increasing affordable housing opportunities.  Eligible Activities:
Homebuyer Assistance
Rehabilitation for Owner-Occupants
Rental Housing Production
Tenant-Based Rental Assistance
262
Funding Process 4
Amendments
Appropriate unspent funds or additional funds received.

Annual Action Plan
Implements ConPlan approved activities and projects.

Awards contracts to do as approved in ConPlan.
5-Year ConPlan
Establishes activities and project goals.
263
Summary 5
Seeking direction for 2024 Annual Action Plan, &
2019 CDBG-CV Action Plan Amendment IV
Public Comment Period 3/15/24 – 4/15/24
Due to HUD May 15, 2024
264
30-Day Public Comment Period
March 15 – April 15
6 4/1/24 – COUNCIL REVIEW
& COMMENT
4/3/24 – CITIZEN

ADVISORY COMMITTEE
4/15/24 – PUBLIC

HEARING FOR ADOPTION
265
2024
CDBG
Projected
Resources
7 Table 1: 2024 CDBG Resources
Resources CDBG
2024 Annual Allocation $ 1,200,000
2024 Program Income 100,000
Total 2024 CDBG Resources $ 1,300,000
266
2024
CDBG
Proposed
Funding
8 Table 2: 2024 CDBG Proposed Funding
Administration $ 260,000
Public Services:

Kings Tulare Homeless Alliance - Point-In-Time Count $ 20,000 Kings View PATH Program - Housing Flex Funds 20,000
Family Services of Tulare County - PSH Match 50,000
Elevate Community Services - PSH Match 25,000
Self-Help Enterprises - Eden House Transitional Housing 125,000 Total Public Services $ 240,000
Affordable Housing:

Habitat for Humanity - Emergency Repair & ADA Program $ 50,000 Self-Help Enterprises - Senior Mobile Home Repair Program 75,000 Code Enforcement Services 175,000
Total Affordable Housing $ 300,000
Public Facility Improvements:

Park Improvements - Oval Park Fence & Lighting $ 50,000 ADA Compliance - ADA Tree Wells Project* 450,000
Total Public Facility Improvements $ 500,000
Total 2024 CDBG Expenditures $ 1,300,000
267
2024
HOME
Projected
Resources
9 Table 3: 2024 HOME Resources
Resources HOME
2024 Annual Grant Allocation $ 540,000
2024 Estimated Program Income 100,000
Prior Year Resources 425,000
Total 2024 HOME Resources $ 1,065,000
268
2024
HOME
Proposed
Funding
10 Table 4: 2024 HOME Proposed Funding
HOME Administration $ 64,000
HOME-CHDO Rancho Colegio* 1,001,000
Total 2024 HOME Expenditures $1,065,000
269
11 2019 CDBG-CV Proposed Amendment IV
Table 5: 2019 CDBG-CV Action Plan Amendment IV
Resources Approved Adjustments Proposed
CDBG-CV Reallocation (RE) $ 291,599 $ - $ 291,599 Total CDBG-CV RE Resources $ 291,599 $ - $ 291,599 Expenditures Approved Adjustments Proposed
CDBG-CV RE Rental/Mortgage $ 291,599 $ (18,163) $ 273,436 CDBG-CV RE Administration - 18,163 18,163
Total CDBG-CV RE Expenditures $ 291,599 $ - $ 291,599 270
Action Tonight 12
Hold
•Hold a Public Hearing
Receive
•Receive public comments on:
•Draft 2024 Action Plan
•Draft 2019 CDBG-CV Action Plan Amendment IV
271
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0117 Agenda Date: 4/1/2024 Agenda #: 1.

Agenda Item Wording:

For the purposes of reporting out, for the record, transactions that occurred as a result of Closed Session Real Property Negotiations:

Buyer: City of Visalia
Seller: Fred Dale Marks and Paula Bobbie Marks, Trustees of the Fred and Paula Marks Family Trust dated October 27, 2007
APN: 124-010-002
Purpose: Caldwell Widening Project - Santa Fe to Lovers Lane Brief Description: Right of Way
Price: $338,800.00
Closing Date: 3/21/2024
Closed Session Council Date: 6/5/2023
Project Manager: Eric Bons
Visalia City Council Printed on 4/26/2024Page 1 of 1
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272
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0069 Agenda Date: 4/1/2024 Agenda #: 1.

Agenda Item Wording:

Monday, April 15, 2024 at 707 W. Acequia @ 7:00 p.m.

Thursday, April 18, 2024 at 915 S. Mooney @ 6:00 p.m. (COV/VUSD/COS) Monday, May 06, 2024 at 707 W. Acequia @ 7:00 p.m.

Visalia City CouncilApril 1, 2024

Visalia City Council
April 1, 2024