City of Visalia
Memo
To: Leslie Caviglia, City Manager
From: Danny Galindo, Public Works Manager
CC: Nick Bartsch, Public Works Director
Renee Nagel, Finance Director
Date: 06/21/2024
Re: Dump Truck Replacement
Request: Staff is requesting to purchase a Peterbilt 548 Dump Truck to replace Unit 314929 (Sterling Dump Truck) in the amount of $234,570, and transfer funds in the amount of $4,000 from CP0609 to VH0075 within the Gas Tax Fund (111).
Justification: Staff is requesting to purchase a Peterbilt 548 dump truck. The truck that was budgeted to be replaced in FY20/21 is Unit 314930 (VH0075), a Kenworth transfer truck, which was budgeted along with another previously replaced truck (Unit# 314925) for a total of $444,800.00. The remaining budget in this CIP is $230,571.40.
Because the 2008 Kenworth transfer truck (Unit 314930) being replaced is not used extensively and only has 60,913 miles, staff is recommending to “ghost” it, and instead, utilizing the currently budgeted funds, replace Unit 314929, a Sterling dump truck, that is scheduled to be replaced in FY26/27 (Year 3 of current draft budget). The 2008 Sterling dump truck currently has 32,624 miles, but does not fit the application the department needs. The truck is too long and puts the equipment over legal length when used to haul the City’s large equipment trailer, and it does match up with the paver when working with asphalt. This truck can be disposed of or auctioned off. In total, this will reduce the Streets Maintenance “active” fleet by one vehicle (and trailer) and save the projected $305,200 replacement budgeted in FY26/27. If, and when, Unit 314930 no longer meets regulatory requirements and/or maintenance costs become prohibitive to operate it, the truck will be removed from the fleet and will not be replaced. At that time, the Division plans to utilize a contractor to haul material until the fleet is re-evaluated for the efficiencies of that application. This memo is intended to memorialize the desired changes to “right-size” the Division’s fleet to its current needs and applications, as described above.
Additionally, Peterbilt has a 548 chassis available and has provided a Sourcewell quote with the needed body/bed to meet the needs and application of the Streets Division. Sourcewell Cooperative Purchasing helps the City save time and money by purchasing from ready-to-use, competitively solicited contracts. Cooperative Purchasing is “Procurement conducted by, or on behalf of, one or more Public Procurement Units,” as defined by the American Bar Association Model Procurement Code for State and Local Governments. Sourcewell streamlines the purchasing process by developing Requests for Purchase for national competitive solicitations that meet or exceed local requirements. Because E.M. Tharp is the Peterbuilt dealer in Tulare County, and Peterbuilt Trucks are already competitively bid by Sourcewell, the City is able to utilize that contract to obtain the Sourcewell price.
Financial: The remaining budget to replace vehicle 314930 (VH0075) is $230,571.40. The Peterbilt 548 Dump Truck has been quoted at $234,570. This will require a transfer of funds in the amount of $4,000 from CP0609, a traffic signal project that has been completed.
Recommendation: Staff recommends the purchase of a Peterbilt 548 Dump Truck, keeping the current Unit 314930 (Kenworth transfer truck) that is budgeted for replacement as a “ghost” vehicle, and instead disposing of Unit 314929, a Sterling dump truck.
Request reviewed/accepted by:
_________________________________________ _________________________ Nick Bartsch, Public Works Director Date _________________________________________ _________________________ Renee Nagel, Finance Director Date _________________________________________ _________________________ Leslie Caviglia, City Manager Date
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