24-0264
Visalia Transit
Operations & Maintenance
RFP 23-24-14
Background
Current Contractor
Transdev (formerly First Transit) since
October 1, 2018
Contract with a base term of 5 years
5 single option years up to 10 years
Post-pandemic rising costs
Contract not financially feasible
Timeline
▪ Summer 2023 - RFP prep begins
▪ April 2024 - RFP released to the public
▪ May 2024 - RFP closes, Evaluation process begins
▪ June 19, 2024 - RATP selected as top vendor
▪ June 24 - Negotiations begin with RATP
▪ July 19 - Negotiations conclude with RATP
▪ August 5 - Recommendation to City Council, first
reading of Ordinance 24-08
▪ August 12 - Second reading of Ordinance at City Council Visalia Transit Services
▪ Fixed Route
▪ Paratransit/DAR
▪ V-Line
▪ Sequoia Shuttle
5 City’s commitment to quality service
Experience providing Public Transit
services of similar size and scope
Experience with operating and
maintaining a fleet of similar size
Experience with current City-owned
equipment and ancillary vendors
RATP - Visalia Culture Match!
6 “Through our development
programs, we seek to not only
retain our top-class
employees, but to help them
realize their fullest potential. “
-RATP Dev
Retention Strategies and Long-Term Employee
Growth
Living Wage Commitment
Employee Awards, Recognitions, and Incentives
Investing in our Teams – Grow our Own and
Learn & Dev Program
Maintenance Intern and Apprenticeship Program
RATP - Employee Development
Contract Pricing
Main Service Cost Year 1 Year 2 Year 3 Year 4 Year 5 Total Fixed Route 10,027,049$ 10,292,184$ 10,571,979$ 10,925,943$ 11,242,147$ 53,059,302$ Paratransit Service 946,740 1,029,730 1,123,442 1,243,628 1,312,773 5,656,314 V‐LINE 637,260 673,723 704,350 753,768 1,221,268 3,990,369 Sequoia Shuttle 1,883,414 1,999,577 2,090,911 1,662,641 1,719,183 9,355,726 LOOP 23,322 23,797 24,369 25,147 25,819 122,454 Sub-Total 13,517,786 14,019,010 14,515,051 14,611,126 15,521,190 72,184,164 Fixed Cost Year 1 Year 2 Year 3 Year 4 Year 5 Total
Fixed Monthly Rate 5,623,754 5,747,575 5,941,693 6,249,402 6,526,710 30,089,134 Startup Cost 1,026,602 - - - - 1,026,602 Sub-Total 6,650,356 5,747,575 5,941,693 6,249,402 6,526,710 31,115,736 Additional Services and Costs Year 1 Year 2 Year 3 Year 4 Year 5 Total Microtransit 1,048,249 1,082,479 1,120,274 - - 3,251,002 Major Component Replacements 260,000 260,000 260,000 260,000 260,000 1,300,000 Incentives 162,611 167,621 173,038 172,564 184,758 860,593 Sub-Total 1,470,861 1,510,100 1,553,312 432,564 444,758 5,411,595 Not to Exceed 21,639,003$ 21,276,685$ 22,010,057$ 21,293,092$ 22,492,659$ 108,711,495$ Contract
Sources
and Uses
Year 1 Year 2 Year3 Total Years 1-3
Sources:
VT Annual Bus C ontract Funding 12,245,900$ 12,222,400$ 12,234,200$ 36,702,500$ National Park Service Annual C ontract 1,508,600 1,510,000 1,511,400 4,530,000 Annual Ticket Sales 1,108,700 1,130,800 1,153,300 3,392,800 TC AG Micro Transit Funding Year 1 1,063,973 1,098,716 1,137,078 3,299,767 Total Funding Available Year 1 15,927,173 15,961,916 16,035,978 47,925,067 Uses (RATP Dev Bid):
Fixed Route Service (10,027,049) (10,292,184) (10,571,979) (30,891,212) Paratransit Service (946,740) (1,029,730) (1,123,442) (3,099,913) V-Line (637,260) (673,723) (704,350) (2,015,333) Sequoia Shuttle (1,883,414) (1,999,577) (2,090,911) (5,973,902) LOOP (23,322) (23,797) (24,369) (71,488) Fixed Administration C ost RATP Dev (5,623,754) (5,747,575) (5,941,693) (17,313,022) Startup C ost (Year 1 Only) (1,026,602) - - (1,026,602) Total Annual Service Bid (20,168,142) (19,766,585) (20,456,744) (60,391,472) Other Uses - Optional and Projected: -
Micro Transit Pilot Year 1 (1,048,249) (1,082,479) (1,120,274) (3,251,002) Major C omponent Replacement Year 1 (260,000) (260,000) (260,000) (780,000) Maximum Incentive Available Year 1 (162,611) (167,621) (173,038) (503,271) Total Optional and Projected (1,470,860) (1,510,100) (1,553,312) (4,534,273) Net Sources/Uses - Projected Fund Balance Use (5,711,830)$ (5,314,769)$ (5,974,079)$ (17,000,678)$ Description
Action Tonight
◼Award Contract
◼Appropriate $6,000,000 from the Transit
fund balance
◼Conduct first reading of Ordinance 24-08
Next Steps
▪ City Council: August 12, 2024
▪ Second reading of Ordinance 2024-08
▪ Authorize the City Manager to execute
all necessary contractual document
Questions or Comments ?