Attachment 6
VEHICLE CONDITION STANDARDS
Prior to acceptance of any vehicle by CONTRACTOR, a detailed inspection will take place at turnover with representatives of the CONTRACTOR, CITY and the current contractor present to document any items not meeting the standards of the contract.
CITY and CONTRACTOR agree that vehicles will be delivered to CONTRACTOR in good condition and with each vehicle meeting or exceeding the following specifications:
1. Vehicle body and all attachments thereto will be free of dents and scratches in excess of l" in length. All body parts shall be properly attached to vehicle chassis and free of rust.
2. Exterior paint and decals shall be free from scrapes, scratches in excess of l" in length, rust and tar. All decals shall be properly applied and free from peeling.
3. Vehicle tires shall be of proper load range for the vehicle and be of a type equivalent to that originally supplied by the manufacturer. All tires shall be free from side wall damage, shall have a minimum of 4/32 inch tread depth on front tires and a minimum of 2/32 inch tread depth on rear tires and shall be free from damage due to improper alignment or balancing or curb damage.
4. Vehicles shall contain a spare tire and wheel meeting the standards of paragraph 3 above if the vehicle was so equipped when purchased by CITY.
5. Vehicle destination signs, if vehicles are so equipped, shall have all current route indicators and shall be in proper working order to include any testing or programming equipment and spare parts as specified in the CONTRACT.
6. All fare boxes, video camera systems, city-owned testing equipment and spare parts as specified in the CONTRACT, shall be proper operating condition per manufacturer’s recommendation.
7. All vehicle lights shall be in working order.
8. All damage caused by decals or wraps for advertising when removed, will be the responsibility of the CITY.
9. All vehicle doors, interlock systems, emergency exit hatches and windows shall be in proper operating condition and properly sealed against the entry of fumes or water.
10. All components of the emission control and exhaust system shall be free from leaks, rust and be in proper operating condition. Vehicles shall have current state emission certification, if so required.
11. All components in the vehicle engine compartment shall be in proper operating condition per manufacturer’s specifications and free from leaks. Oil analysis paid for by CONTRACTOR will be taken and paid for by CONTRACTOR to determine any internal engine or component problems. If it is determined that an engine needs a major engine overhaul, it will be the responsibility of the CITY as specified in the CONTRACT.
12. Vehicle transmission shall be in proper operating condition, free from leaks, or slippage. Oil analysis paid for by CONTRACTOR will be taken to determine any internal problems. If it is determined that a transmission needs to be rebuilt, it will be the responsibility of the CITY as specified in the CONTRACT.
13. Vehicle electrical system shall be in proper operating condition. Alternator shall be supplying specified output and battery(ies) shall fall within manufacturer’s specifications for output and specific gravity. All vehicle wiring shall be free from fraying and shall be properly loomed and attached to the vehicle in such a way as to prevent fraying. Any alterations to wiring not completed by vehicle manufacturer shall be performed so as to not overload any circuit and not to cause any short circuit.
14. All Heating, Ventilation and Air Conditioning systems shall be free from leaks and shall perform to the manufacturer’s specifications.
15. All brake components shall meet the Manufacturers specifications and the North American Out of Service Criteria for operation and wear standards. If during the visual inspection process, prior to or at the time of turnover, it is determine that brake repairs are needed, the drums and rotors shall meet manufacturer’s specifications for minimum thickness and maximum drum diameter. All calipers, wheel cylinders and brake lines shall be free from leaks and cracked seals. All ot her components shall be inspected and replaced as necessary per manufacturer’s recommendation.
16. Vehicle radios, GPS system, antennas and all other communications devices shall be in proper working order and mounted so as to not constitute a safety hazard.
17. The wheelchair lift or platform shall meet all manufactures and current state requirements and be in proper working condition. All wheelchair tie downs and other securement equipment shall be in good condition and not be frayed or worn so as to constitute a safety hazard. Wheelchair lift interlocks, if so equipped, shall be in proper operating condition and meet state requirements. An inventory will be taken to ensure the proper quantity of wheelchair tie downs are in the vehicles.
18. If required, Vehicles shall be equipped with a fire extinguisher with current inspection tag, a complete first aid kit, full and complete safety triangle kit and all other safety equipment required by law.
19. All passenger seats and all other interior surfaces shall be cleaned and free from stains, tears and graffiti. Seats shall be properly secured to the vehicle with the proper grade of securement device.
20. Vehicles shall have a current preventive maintenance inspection including oil and filter change, transmission service, etc., in accordance with the requirements of CONTRACTOR in this Agreement and state requirements.
21. Vehicles will have all current required state inspection and registration certificates, if required.
22. Vehicles will be cleaned to the standards of this Agreement and shall be completely fueled. All other fluid levels shall meet manufacturer’s requirements.
23. All vehicle repair and inspection records shall be delivered with the vehicles.
24. All glass shall be free from chips, scratches, cracks and graffiti.
25. All suspension and steering components shall be within the manufacturer's wear limits specifications and free from cracks and leaks. Bushings will be considered to be defective if they are loose, shredded or dangling pieces are observed, the bushing sleeves are rubbing metal to metal because of rubber missing.
26. The Hybrid Electric vehicles will be inspected by the vehicle manufacturer at the expense of the CONTRACTOR. If repairs are needed they will be contracted to the manufactures servicing dealer and expenses will be the responsibility of the City of Visalia.
27. All parts and repair manuals for vehicles and related systems which were outlined in the contract will be given to the contractor.
28. All other items not specifically listed herein shall be in serviceable condition meeting generally accepted standards and practices of the public transportation industry and meeting all requirements of the state and federal government and all requirements contained in this Agreement.
29. In order to ensure compliance with the above requirements, the following procedures will be used by CITY and CONTRACTOR:
30. At a place and time mutually agreed to by CITY and CONTRACTOR, which shall occur approximately 60 days prior to the start of service by CONTRACTOR under this Agreement, CITY and CONTRACTOR, shall jointly inspect the vehicles to be provided by CITY to CONTR ACTOR. During such inspection, defects to vehicles shall be noted.
31. On day of turnover of the vehicles from the existing contractor to CONTRACTOR, a final joint walk around inspection will be completed on each vehicle to document any new body damage or other obvious defects or damage.
32. In the event the final Turnover inspection reveals defects in the vehicles as specified in the contract, then CITY will have these items repaired or authorize the incoming CONTRACTOR to repair the items . The CITY shall pay the incoming CONTRACTOR labor plus cost for all materials and supplies required to repair defects based on the invoices of the labor, parts, and materials . The labor, parts, and materials shall be at cost with no markups by CONTRACTOR as outlined under Scope of Work section GDR 2.13. T he CITY will hold the invoice of the outgoing CONTRACTOR and will utilize those funds to pay the incoming CONTRACTOR’s invoices.