City of
Visalia, CA
Tax & Fee Administration Services
July 23, 2024
SUBMITTED BY
HdL Companies
120 S. State College Blvd., Suite 200
Brea, CA 92821
hdlcompanies.com
CONTACT
Connor Duckworth
T: 714-879-5000
E: [email protected]
Dear Rachel,
Thank you for the opportunity to present this proposal for HdL’s Services:
• HdL Prime Business License Software with Web Module (HdL Hosted System)
Please be advised that we maintain a busy implementation schedule throughout the year. Your position in the implementation schedule will be determined when a signed agreement is received.
This proposal i s valid until : October 31, 2024 . Should you have any questions, please contact me at 888.861.0220 or by email at [email protected].
Prime – Business License Software with Web Module
One-time costs
Item Price Comments
Prime Business License - Software
License Fee (HdL Hosted System)
$36,000.00 3 Named Users
Prime Web Module Included Must use HdL supported payment gateway. Non- supported gateways require a development charge
of a minimum of $5,000.00 + Specifications.
Implementation 20,000.00 Project management, installation, configuration, report design, training, etc. Includes BID
implementation
Downtown BID Processing 8,000.00
Data Conversion 15,000.00 Up to 30 hrs. of work. Above 30 hrs., time, and material. (Includes BID data conversion)
Travel Expenses At Cost At Cost
Training Costs – 1 day Included Included
Additional days available at $2,000/day
TOTAL $79,000.00 Total one-time costs
Recurring Costs
NOTE: The HdL Prime Business License Suite includes the following: Software license for 3 named users, installation, implementation, complete review of existing operation, fees, penalties, municipal code, standard reports/forms/letters, data conversion (30 hrs. max), 1 day of training. It also includes the web renewal module, new application module, installation, and implementation. City must use HdL supported credit card payment gateway (no charge). Additional programming charges of a minimum of $5,000 if City elects to ut ilize other than HdL supported payment gateway.
Payment transactions are subject to typical payment processing and returned payment fees. HdL supports both agency funded (fees paid by City) and convenience fee (fees paid by taxpayer) models.
Item Price Comments
Annual Software Use and HdL
Hosting Fee
$21,500.00 Due at Prime core system “Go Live.” Renewed
annually + CPI. 3 remote user licenses included.
Includes BID recurring costs.
TOTAL RECURRING COSTS $21,500.00
OPTIONAL SERVICES
ESRI – GIS Optional) $15,000.00 Recurring annual use fee of $3,000.00 + CPI.