RFB 23-24-35
Addendum #1 Annual Contract for Landscape Maintenance of Quadrant H Page 1 of 2
City of Visalia, CA Purchasing Division
707 West Acequia Ave., Visalia, CA 93291 Tel: (559) 713-4334 Fax: (559) 713-4801
REQUEST FOR BIDS RFB 23-24-35
ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE OF QUADRANT H
ADDENDUM NO. 1
Issued: Wednesday, October 23, 2024
Bids Due: Wednesday, October 30, 2024 at 2:00 P.M.
This Addendum is being issued to provide a change in the RFB, responses to questions and to confirm wages. This addendum becomes part of the RFB 23-24-35 document and must be signed and submitted with bid.
ITEM 1: CHANGE TO MEASUREMENT AND PAYMENT
The RFB document currently reads on page 33:
When Contractor is out of compliance with the requirements of the maintenance agreement, an appropriate downward adjustment in contractor’s payment shall be made. Downward adjustments will be made for incomplete and /or unsatisfactory work or non-performance based on a percentage of the estimated cost to the City for each area maintained by the Contractor.
See tables below which list the cost adjustment percentage. The Area Cost Estimate used by the City will be the square footage descriptions contained in Exhibit D-1 (or as that document is amended if additional areas are added during the term of the Agreement) and then adjusted based on the Unit Price provided by the successful bidder.
Areas with Planters and Turf:
Area Cost Estimate Trash/Debris Turf Planters Trees Irrigation Utilities Clear
5% 25% 20% 25% 15% 5%
Areas with only Planters:
Area Cost Estimate Trash/Debris Planters Trees Irrigation Utilities Clear
5% 50% 25% 15% 5%
This section shall be amended to read:
When Contractor is out of compliance with the requirements of the maintenance agreement, an appropriate downward adjustment in contractor’s payment shall be made. Downward adjustments will be made for incomplete and /or unsatisfactory work or non-performance based on a percentage of the estimated cost to the City for each area maintained by the Contractor.
See tables below which list the cost adjustment percentage. The Area Cost Estimate used by the City will be the square footage descriptions contained in Exhibit D-1 (or as that document is amended if additional areas are added during the term of the Agreement) and then adjusted based on the Unit Price provided by the successful bidder.
RFB 23-24-35
Addendum #1 Annual Contract for Landscape Maintenance of Quadrant H Page 2 of 2
Areas with Planters and Turf:
Area Cost Estimate Trash/Debris Turf Planters Trees Irrigation Weed Control
10% 15% 20% 15% 15% 25%
Areas with only Planters:
Area Cost Estimate Trash/Debris Ground
Cover
and
Shrubs
Trees Irrigation Weed
Control
10% 25% 25% 15% 25%
ITEM 2: QUESTIONS/RESPONSES
Q1: Does this Quadrant include Packwood Creek Trail?
R1: No, Packwood Creek Trail was removed from Quadrant H.
Q2: When is payment of invoices made?
R2: Project Manager will authorize payment after reviewing and approving the itemized invoice. This is generally 30 days from date submitted unless there are any discrepancies.
Q3: What was the prior award amount?
R3: The current pricing is listed below. The current contract is a temporary month to month contract and the scope of work (services) are not the same as the scope of work for RFB 23-24-35, which have been updated and the maintenance of Packwood Creek Trail was removed.
Quadrant H – Temporary Month to Month Contract Awarded to Perfect Care Level A Service
Service once per week
(52 times annually)
Quantity
(Sq.
Footage)
X Unit Cost
(Monthly)
= Monthly Price
Turf (including irrigation
maintenance)
215,313 X $0.024147/ sq. ft. = $5,199.16
Planter (trees, shrubs, ground
cover, vine cover on walls and
weed control)
212,511 X $0.011821/ sq. ft. = $2,512.09
Trail 589,354 X .008559/ sq. ft. = $5,044.33
Total Monthly for Level A Service $12,755.58
ITEM 3: PREVAILING WAGES
Prevailing wages were checked on Monday, October 21, 2024. There were no updates to the state wages.
State wages originally posted with this RFB remain in effect.
END OF ADDENDUM NO. 1
/s/ Purchasing Division
(559) 713-4334 Bidder to sign and submit with Bid
Firm: Date:
By:
Bidder’s Signature