RFB 23-24-33
Addendum #1 Annual Contract for Landscape Maintenance of City Facilities Page 1 of 2
City of Visalia, CA Purchasing Division
707 West Acequia Ave., Visalia, CA 93291 Tel: (559) 713-4334 Fax: (559) 713-4801
REQUEST FOR BIDS RFB 23-24-33
ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE OF CITY FACILITIES
ADDENDUM NO. 1
Issued: Wednesday, November 13, 2024
Bids Due: Thursday, November 21, 2024 at 2:00 P.M.
This Addendum is being issued to provide responses to questions and to confirm wages. This addendum becomes part of the RFB 23-24-33 document and must be signed and submitted with bid.
ITEM 1: QUESTIONS/RESPONSES
Q1: Are hardscape areas to be blown weekly?
R1: Yes, hardscape should be blown weekly.
Q2: When would Level A Services be changed to another level? R2: Reductions to the levels of service will be requested by the facility managed department to the Urban Forestry Division. The Urban Forestry Division will then initiate the contract change with the winning bidder. Currently all facilities are at a Level A service.
Q3: How often should planters be cleared from debris?
R3: Attached below is the language directly from RFB 23-24-33 Scope of Services.
All debris from trimming of plant material will be removed from beds, hauled off, and disposed of immediately and appropriately. Fallen leaf material shall be removed from planter areas and off the plants on a monthly basis to allow for proper growth of the plants.
Leaves in planter areas shall be removed on a monthly basis. In addition, during seasonal drop, leaves will need to be removed off of walkways as needed for safety. Fallen leaf material shall be removed off the plants regularly to allow for proper plant growth.
Q4: How often should the area where buses park be blown, every week? R4 The area should be blown off at the intervals established by the Level of Service.
Q5: When does the City’s tree contractor go out to trim the trees? R5: Trees are pruned by the City’s tree contractor as requested by the managing department and as funding allows. The Urban Forestry Division will make recommendations to City departments on the need for tree pruning at the various facilities.
Q6: If a tree limb falls, can contractor charge extra if called out to haul off the tree limb? R6: The contractor can charge for CALL BACKS to remove and haul off down tree limbs.
Q7: Can the contractor charge extra if called out to pick up extra items such as tires/trash? R7: The contractor can charge for calls to clean up ILLEGAL DUMPING to remove and haul off large quantities of trash and other debris.
RFB 23-24-33
Addendum #1 Annual Contract for Landscape Maintenance of City Facilities Page 2 of 2
Q8: When performing work at the K9 training facility, there are times where we go out and they are training. Can we skip for the week?
R8: If the facility is in use the facility can be skipped, but the contractor shall contact the Urban Forestry Division immediately to work with Visalia Police Department to identify a maintenance schedule that does not conflict with facility events.
Q9: Sometimes we get complaints about dust on cars when blowing parking areas. Should we not blow near cars?
R9: Cars should be avoided while blowing to keep debris from being blown on vehicles.
Q10: Are we required to bid on the entire list of facilities? Or can we pick and choose which areas we would like to bid on?
R10: The contractor is required to bid on all facilities and cannot pick and choose facilities to bid on.
Q11: What is the current breakdown on price?
R11: The current pricing is listed below. The current contract is a temporary month to month contract and the scope of work (services) is not the same as the scope of work for RFB 23-24-33, which has been updated.
City Facilities – Temporary Month to Month Contract Awarded to JCS Land Management Level A Service
Service once per week
(52 times annually)
Quantity
(Sq. Footage)
X Unit Cost
(Monthly)
= Monthly Price
Turf (including irrigation
maintenance)
67,180.04 X $0.019/ sq. ft. = $1,276.42
Planter (trees, shrubs, ground
cover, vine cover on walls and
weed control)
281,475.40 X $0.02/ sq. ft. = $5,629.51
Vegetation (trees, mowing,
and weed control)
24,827.64 X $.01118/ sq. ft. = $277.57
Hardscape (Patios, curbs,
gutters, pathways, sidewalks,
parking lots, etc)
584,136.42 X $.00417/ sq. ft. = $2,435.85
Total Monthly for Level A Service $9,619.35
ITEM 2: PREVAILING WAGES
Prevailing wages were checked on Tuesday, November 12, 2024. There were no updates to the state wages. State wages originally posted with this RFB remain in effect.
END OF ADDENDUM NO. 1
/s/ Purchasing Division
(559) 713-4334 Bidder to sign and submit with Bid
Firm: Date:
By:
Bidder’s Signature