Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
Visalia City Council
Visalia City Council
Meeting Agenda - Final
Visalia Convention Center -
303 E. Acequia
8:30 AMSaturday, January 11, 2025
Special Meeting
ROLL CALL
CALL TO ORDER SPECIAL SESSION - 8:30 AM
PUBLIC COMMENTS
This is the time for general public comment on issues within the jurisdiction of the Visalia City Council. Each speaker tonight may speak for up to 3 minutes during this general comment period on a matter that is not on this agenda.
The public may also make one comment for up to 3 minutes prior to the consideration of the Consent Calendar, and immediately before any regular agenda item is heard. The Council asks that you keep you comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome.
Each speaker will be allowed three minutes and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.
REGULAR ITEMS
1. Authorization to Award Material Testing Lab Services Contract - Award and authorize the City Manager to execute a one-year contract with five (5) materials testing consulting firms consisting of Krazan & Associates, Moore Twining Associates, Kleinfelder Inc., NV5 Inc. and BSK Associates; and place these firms on an on-call list to provide material testing services in support of the City’s Capital Improvement Projects. Each contract will be eligible for annual renewal up to four (4) additional consecutive years. The annual contract for each consultant shall not exceed $300,000 without additional authorization from the City of Visalia. 24-0501
CONSENT CALENDAR
1 Visalia City Council Meeting Agenda - Final January 11, 2025 Consent Calendar items are considered routine and will be enacted in one motion.
This is the time for members of the public to provide public comment on an item on the Consent Calendar. Comments will not be taken individually by the public if an item is pulled by a Council Member. Each speaker is allowed up to 3 minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling you name and providing your city of residence.
1. Award Construction Material Testing Services - Authorize the City Manager to 1.) execute an agreement with Kleinfelder Inc. in the amount of $115,453 to provide construction materials acceptance testing services for the Riggin Avenue Widening Project from Mooney Blvd. to Conyer St. and 2.) execute an agreement with Moore Twining Inc. in the amount of $20,605 to provide construction materials independent assurance testing services for the Riggin Avenue Widening Project from Mooney Blvd. to Conyer St.
24-0548
2. Award Construction Material Testing Services - Authorize the City Manager to execute an agreement with NV5, Inc. in the amount of $272,323.60 to provide construction materials acceptance testing services for the Shirk St. Capacity
Enhancement Project.
24-0549
3. Award Construction Material Testing Services - Authorize the City Manager to execute an agreement with Krazan & Associates, Inc. to provide Geotechnical Material Testing Services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $221,835.
24-0552
VISALIA CITY COUNCIL 2025 PLANNING WORKSHOP
1. Introduction:
Brett Taylor, Mayor
24-0579
2. Workshop Overview and Process:
Dr. Brent Calvin
24-0583
3. Brief Update From Previous Workshop:
Leslie B. Caviglia, City Manager
24-0584
4. Planning Workshop Discussion Starting Points:
1. Growth
2. Infrastructure
3. Business
4. Residents
5. Education
6. Governance
24-0585
2 Visalia City Council Meeting Agenda - Final January 11, 2025
5. Council Discussion & Direction for Short-term and Long-term Priorities and Goals
24-0586
6. Closing Remarks 24-0587
ADJOURNMENT
UPCOMING CITY COUNCIL MEETINGS
1. Upcoming City Council Meetings
Tuesday, January 21, 2025 @ 7:00 p.m. at 707 W. Acequia Monday, February 3, 2025 @ 7:00 p.m. at 707 W. Acequia
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.
Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.
24-0373
3 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0501 Agenda Date: 1/11/2025 Agenda #: 1.
Agenda Item Wording:
Authorization to Award Material Testing Lab Services Contract - Award and authorize the City Manager to execute a one-year contract with five (5) materials testing consulting firms consisting of Krazan & Associates, Moore Twining Associates, Kleinfelder Inc., NV5 Inc. and BSK Associates; and place these firms on an on-call list to provide material testing services in support of the City’sCapital Improvement Projects. Each contract will be eligible for annual renewal up to four (4) additional consecutive years. The annual contract for each consultant shall not exceed $300,000 without additional authorization from the City of Visalia.
Deadline for Action: 1/11/2025
Submitting Department: Community Development
Contact Name and Phone Number:
Rudy Lopez, Associate Engineer, [email protected], 713-4270 Rebecca Keenan, Senior Civil Engineer, [email protected], 713-4541 Christopher Crawford, City Engineer, [email protected], 713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], 713-4495 Department Recommendation:
Staff recommends that the City Council authorize the City Manager to execute a one-year contract with five (5) materials testing consulting firms consisting of Krazan & Associates, Moore Twining Associates, Kleinfelder Inc., NV5 Inc. and BSK Associates; and place these firms on an on-call list to provide material testing services in support of the City’sCapital Improvement Projects. Each contract will be eligible for annual renewal up to four (4) additional consecutive years. The annual contract for each consultant shall not exceed $300,000 without additional authorization from the City of Visalia.
Background Discussion:
The City of Visalia received eight (8) Proposals in response to the Request for Qualifications for Annual Material Testing Services (RFQ 23-24-04). The selected qualified firms will be able to provide services for local, state & federal CIP projects. Throughout the year the Engineering & Building Department regularly requires the services of material testing laboratories for various city projects.
These projects can include, but are not limited to, the following: safe route to school projects, street improvements, street maintenance, sanitary sewer and storm drain infrastructure, other underground utility infrastructure, traffic signal and street light infrastructure, parking lots repair, parks, various pedestrian/bicyclist trails, building type projects, and other similarly related work throughout the city.
In general, the testing laboratory scope may include site visits, R-values testing, soil sampling, soil classification, soil analysis, equivalence testing, material gradation, compacting testing, aggregate base and hot mix asphalt sampling and testing, concrete compression testing and slump testing, core sampling, bore logging and associated reports for compliance with city specifications, project special Visalia City Council Printed on 1/9/2025Page 1 of 3
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provisions and technical specifications.
The City currently has multiple projects that will be utilizing these material testing contracts, including the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane, Riggin Avenue Widening Project from Mooney Boulevard to Dinuba Boulevard, Shirk Avenue Capacity Enhancement Project and Public Safety Facility.
The City received a response to the RFQ from the following eight (8) laboratories:
1. Moore Twining Associates, Inc. - Fresno, CA
2. RMA GeoScience, - Fresno, CA
3. Kleinfelder Inc. - Fresno, CA
4. BSK Associates - Fresno, CA
5. Krazan & Associates - Clovis, CA
6. Achievement Engineering Corp. - Fresno, CA
7. DC Inspections, Inc. - Visalia, CA
8. NV5 Inc.- Bakersfield/Visalia, CA
As stated in the RFQ, the City is only selecting the top five (5) most qualified consultants who received the highest score based on the total points received on the selection criteria in the RFQ.
Based on the yearly expected volume of work available, it is not beneficial to either the City or the consultants to select more than five (5) Consultants for this contract. The City is concerned that having one (1) consultant may result in too large of a workload and potential delays in completion of assignments, but if more than five (5) consultants were selected, the amount of work assigned to each consultant would be minimal. Limiting the number of selected consultants will also allow City staff and their contractors to establish more effective working relationships with the materials testing staff and will provide consistency on projects. In the past two (2) contracts the City maintained a list of 5 consultants for testing services and this has worked well in the past ten (10) plus years.
The following consultants were the top five (5) that scored the highest and staff recommends they be awarded this contract:
1. Krazan & Associates - Clovis, CA
2. Moore Twining Associates, Inc. - Fresno, CA
3. Kleinfelder Inc. - Fresno, CA
4. NV5 Inc. - Bakersfield/Visalia, CA
5. BSK Associates - Fresno, CA
The top five (5) consultants listed above all meet the requirements presented in RFQ 23-24-04 and have all worked on various City projects in the past with positive reviews from City’sconstruction managers and listed references. These testing labs have field technicians that are located within a 45 -mile radius of the city limits of Visalia which is very beneficial when testing services are required on short notice. In addition, all personnel and laboratories for these firms are all properly certified. The consultants have confirmed that they have the required financial documentation for a state or federally funded project.
Fiscal Impact:
Consultant services will be charged to the applicable CIP. On average, the City spends approximately $200,000 per testing Consultant per year for budgeted CIPs. Due to the large amount of testing Visalia City Council Printed on 1/9/2025Page 2 of 3
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$200,000 per testing Consultant per year for budgeted CIPs. Due to the large amount of testing anticipated for the next five (5) years the total amount payable by the City for each contract will be eligible for annual renewal up to four (4) additional consecutive years. The annual contract for each consultant shall not exceed $300,000 without additional authorization from the City of Visalia. The total contract amount for all five (5) contracts over five (5) years shall not exceed a cumulative maximum value of Seven Million, Five Hundred Thousand Dollars ($7,500,000.00) without additional authorization from the City of Visalia.
Prior Council Action: None
Alternatives: None Recommended
Recommended Motion (and Alternative Motions if expected):
I move to authorize the City Manager to execute a one-year contract with five (5) materials testing consulting firms consisting of Krazan & Associates, Moore Twining Associates, Kleinfelder Inc, NV5 Inc. and BSK Associates; and place these firms on an on-call list to provide material testing services in support of the City’s Capital Improvement Projects. Each contract will be eligible for annual renewal up to four (4) additional consecutive years. The annual contract for each consultant shall not exceed $300,000 without additional authorization from the City of Visalia.
CEQA Review: NA
NEPA Review: NA
Attachments:
1. Firms Ownership Disclosure Levine Act (5)
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Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0548 Agenda Date: 1/11/2025 Agenda #: 1.
Agenda Item Wording:
Award Construction Material Testing Services - Authorize the City Manager to 1.) execute an agreement with Kleinfelder Inc. in the amount of $115,453 to provide construction materials acceptance testing services for the Riggin Avenue Widening Project from Mooney Blvd. to Conyer St. and 2.) execute an agreement with Moore Twining Inc. in the amount of $20,605 to provide construction materials independent assurance testing services for the Riggin Avenue Widening Project from Mooney Blvd. to Conyer St.
Deadline for Action: 1/11/2025
Submitting Department: Community Development
Contact Name and Phone Number:
Diego Corvera, Senior Civil Engineer, [email protected], 713-4209 Dolores Verduzco, Financial Analyst, [email protected], 713-4540 Chris Crawford, City Engineer, [email protected], 713-4331 Jason Huckleberry, Engineering and Building Department Director, [email protected], 713-4495
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to execute an agreement with Kleinfelder Inc. to provide construction materials acceptance testing services and execute an agreement with Moore Twining Inc. for construction materials independent assurance testing services for the Riggin Avenue Widening Project Mooney Blvd. to Conyer St. The cost for acceptance testing is not to exceed $115,453.00 and the cost for independent assurance testing services is not to exceed $20,605.00.
Background Discussion:
The purpose of the “Riggin Avenue Widening Project” is to increase vehicle capacity on Riggin Avenue by adding additional east/west lanes and to provide for an efficient flow of traffic in support of the increase in development within the surrounding area. In addition, the City Council identified this segment of Riggin Avenue from Mooney Boulevard to North Conyer Street as a priority transportation corridor as it was part of the “Ring-Road” concept previously identified in various City reports.
The City of Visalia accepted $2.4 million from the Highway Infrastructure Program (HIP) federal funding for the construction of the “Riggin Avenue Widening Project.” This project will reconfigure Riggin Avenue to a 4-lane divided roadway and will modify the intersection of Riggin Ave. at Giddings St. as a protected intersection and to it’sultimate configuration as well as incorporate a frontage road on the south side of Riggin Ave.
This project also proposes construction of sidewalk on the southside of the roadway which will impact Visalia City Council Printed on 1/7/2025Page 1 of 5
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This project also proposes construction of sidewalk on the southside of the roadway which will impact some private fences along the property frontages. A staff report and presentation is scheduled for work session January 21st 2025 to further discuss these improvements and the impacts to the local residents.
The City of Visalia Purchasing Division issued a request for Qualifications (RFQ) to retain up to five (5) qualified consulting firms to provide Material Testing Services on an on-call basis. The City received and reviewed eight (8) proposals in response to the solicitation. A selection committee reviewed and ranked each proposal to develop a list of five qualified firms.
As part of this RFQ solicitation, Riggin Avenue widening project specific acceptance testing (AT) proposals and independent assurance verification (IAV) testing proposals were solicited and received. The same city review committee evaluated the AT and IAV proposals received to select the most qualified consultant for Riggin Avenue widening project. City received five (5) AT proposals and two (2) IAV proposals, the following consultants were selected for AT services and IAV services:
- Kleinfelder Inc was selected for the acceptance testing services for Riggin Avenue widening project as they are a qualified firm with strong experience in FDR-C testing and observation. - Moore Twining Associates Inc was selected for the independent assurance testing services for the Riggin Avenue widening project as they are a well-established firm and capable of performing all necessary assurance testing for the project.
Project Timeline:
Riggin Avenue Widening Project Mooney Blvd. to Conyer St. - Construction awarded August 2024, project anticipated to begin in early Q1 2025.
Riggin Avenue Projects Status:
- Riggin Avenue Widening from Kelsey to Shirk St.
o Design Completed
o Construction early 2025 (Utility Relocation Spring 2025) - Riggin Avenue Widening Shirk to Roeben (Developer Driven) o Construction has begun (Utility Relocation Spring 2025) o Anticipated completion Late-Summer 2025
- Riggin Avenue Widening Roeben St. to Akers St.
o Currently in design, awaiting 30% design submittal
o Construction early 2026
- Riggin Avenue Widening Akers St. to Demaree St.
o Construction Completed in 2024
- Riggin Avenue Widening Mooney Blvd. to Conyer St. (Subject Project) o Construction early 2025 (Anticipated Completion Summer 2025) Visalia City Council Printed on 1/7/2025Page 2 of 5
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Refer to attached Riggin Widening Project Exhibit, for project locations.
Fiscal Impact:
The Riggin Ave Widening project Mooney Blvd. to Conyer St. is funded using Highway Infrastructure Program (HIP) funds from the Federal Highway Administration (FHWA), Measure R Regional (133) funds from Tulare County Association of Governments (TCAG) and Transportation Impact Fee (241) funds. See below the project funding breakdown.
Riggin Avenue Widening Mooney Blvd to Conyer St CIP0473 Project Funding Source
Measure R Regional Funds (133) $3,471,000
Transportation Impact Fee (241) $2,304,000
Highway Infrastructure Program (HIP) Funding (281)$2,485,000 Total Project Funding $8,260,000
Estimated Project Costs
Project Management $109,400
Design Services $314,000
Utility Relocation $188,000
Fire Hydrant Installation $170,600
Construction $6,480,000
Construction Contingency (10%) $648,000
Construction Management (Estimate) $100,000
Material Testing Services (AT) $115,453
Material Testing Services (IA) $20,605
Construction Services (Inspection (Est), Survey)$113,942 Total Estimated Project Costs $8,260,000
Surplus (Deficit) $0
Riggin Avenue Widening Project Mooney Blvd. to Conyer St. is fully funded.
Prior Council Action:
August 5, 2024:
Authorized the City Manager to award the construction contract with Cen-Cal Construction for Riggin Ave Widening Mooney Blvd to Conyer St. in the amount of $6,480,000.00; authorized the transfer of Measure R Regional funds; authorize the appropriation of additional Transportation Impact Fee and Measure R Regional funds; and authorize the amendment to the Measure R Supplemental Agreement.
February 21, 2023
Authorized the City Manager to proceed with the design and construction of a bicycle Protected Intersection at the Riggin Avenue and Giddings Street associated with the Riggin Widening Project Visalia City Council Printed on 1/7/2025Page 3 of 5
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Intersection at the Riggin Avenue and Giddings Street associated with the Riggin Widening Project Mooney Blvd. to Conyer St and for staff to develop guidelines that evaluate these intersections treatments at future locations on a case by case basis and to proceed with implementation.
December 5, 2022
Authorized the City Manager to approve payment to California Water Service in the amount of $150,259.00 for the installation of five fire hydrants and two irrigation services as part of the Riggin Widening project between Mooney Blvd to Conyer St and appropriated and additional $85,000 in Highway Infrastructure Program (HIP) funds.
September 19, 2022
Authorized the City Manager to execute the Southern California Edison (SCE) Joint Use Agreement (JUA) and adopted Resolution 2022-52 for the Riggin Widening project between Mooney Blvd to Conyer Street.
August 1, 2022
Received a staff presentation on the proposed local frontage road to be constructed with the Riggin Avenue Widening Project Mooney Blvd to Conyer Street.
June 20, 2022
Adopt Resolutions 2022-39 and 2022-40, designating a portion of City owned property located within 2 Parcels, Lot “A”of Highland Park Estates subdivision and Lot “A”of Highland Park, Unit No. 2 subdivision as part of the public City Street System respectively.
May 16, 2022
Adopt Resolution 2022-33 authorizing the City Manager to execute Southern California Edison (SCE) Utility Agreement No. CP0473-SCE2592 for the Riggin Widening project between Mooney Blvd to Conyer Street.
April 18, 2022
Adoption Resolution No. 2022-27 certifying Mitigated Negative Declaration No. 2022-16 prepared for California Environmental Quality Act (CEQA) compliance as part of the Highway Infrastructure Program (HIP) funding for the construction of the “Riggin Avenue Widening Project” from North Mooney Boulevard to North Conyer Street (State Clearing house No. 2022030456) (Resolution No. 2022-27 required).
June 21, 2021
Authorize the City Manager to award a sole source professional design services contract to 4Creeks, Inc., for the design of the “RigginAvenue Widening Project”from North Mooney Boulevard to North Conyer Street, and appropriation of funds to establish a preliminary project budget.
Recommended Motion (and Alternative Motions if expected):
I move to authorize the City Manager to execute an agreement with Kleinfelder Inc. in the amount of $115,453 to provide construction materials acceptance testing services for the Riggin Avenue Widening Project from Mooney Blvd. to Conyer St. and to execute an agreement with Moore Twining Inc. in the amount of $20,605 to provide construction materials independent assurance testing Visalia City Council Printed on 1/7/2025Page 4 of 5
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Inc. in the amount of $20,605 to provide construction materials independent assurance testing services for the Riggin Avenue Widening Project from Mooney Blvd. to Conyer St.
Environmental Assessment Status:
Mitigated Negative Declaration No. 2022-16
Attachments:
1. Ownership Disclosure Form - Kleinfelder Inc
2. Ownership Disclosure Form - Moore Twining Associates Inc
3. Project Location Map
4. Riggin Projects Exhibit
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18 W
Sedona Ave
W
Shannon Pkwy
N Giddings St
N Dinuba Blvd
N Mooney Blvd
W
Ro
bin Ave
N Conyer St
W
Cr
ystal Ave
N Quail Dr
W
Ro
bin Dr
W
Corvina AveN Elm St
W
Riggin Ave
W
Porter Ave
W
M
odoc Ave
W
Dove Ave
N Divisadero St
W
Sunnyview Ave
W Wren Dr
N Highland St
N Shady St
W
Oriole Ave
N Willis St
N Canary Dr
W
Lark Ave
N Wren Dr
W
Lark Ct
N Central St
W
Dove Ct
W
W
ren Ave
N Shady Ct
N Jacob Ct
W
Flagstaff Ave
N Elm Ct
W Canary Dr
N Turner Ct
N Sowell Ct
W Lipson Ct
N Fairway St
N Central Ct
N Dollner St
N Dayton Ct
N Turner St
N Rinaldi St
N Oak Park Ct
N Highland Ct
N Willis Ct
N Oak Park St
W
Robin Ct
N Hall Ct
W
Porter Ct
N Gull Ct
N Rinaldi Ct
N Park Ct
N Leslie CtW
Robin Ave
N Central Ct
N Fairway St
W
Sedona Ave
W
Lark Ave
N Elm St
W
Porter Ave
W
Sunnyview Ave
N Fairway St
W
Mo
doc Ave
N Jacob Ct
W Dove Ct
N Elm St
W
Riggin Ave
N Shady St
W
W
ren Ave
W
W
ren Ave
N Dayton Ct
N Divisadero St N Divisadero St
W
W
ren Dr
W
Lark Ave
N Fairway St
N Highland Ct
M
ODOC
DITCH (p)
Project Limits
19 Construction
Q1 2025*
Construction
Q1 2025
20 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0549 Agenda Date: 1/11/2025 Agenda #: 2.
Agenda Item Wording:
Award Construction Material Testing Services - Authorize the City Manager to execute an agreement with NV5, Inc. in the amount of $272,323.60 to provide construction materials acceptance testing services for the Shirk St. Capacity Enhancement Project.
Deadline for Action: 1/11/2025
Submitting Department: Community Development
Contact Name and Phone Number:
Diego Corvera, Senior Civil Engineer, [email protected], 713-4209 Dolores Verduzco, Financial Analyst, [email protected], 713-4540 Chris Crawford, City Engineer, [email protected], 713-4331 Jason Huckleberry, Engineering and Building Department Director, [email protected], 713-4495
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to execute an agreement with NV5, Inc. in a not-to-exceed amount of $272,323.60 to provide construction materials acceptance testing services for the Shirk St. Capacity Enhancement Project.
Background Discussion:
The Shirk Capacity Enhancement project spans from School Ave to Riggin Ave and consists of widening the east side of Shirk St at various locations to accommodate four lanes of travel with a center two-way left turn lane, buffered Class II bike lanes and the installation of approximately 8,200 lineal feet of 48”diameter sewer main and associated infrastructure in the existing street. The project will modify existing traffic signals to accommodate the new street configuration as well as install a new traffic signal at Doe Ave and Shirk St.
As directed by the City Council through a prior budget process, the operational improvement widening of Shirk Street between School Ave and Riggin Avenue will be implemented as soon as possible, and the full, ultimate arterial street design requirements will be implemented as a subsequent phase, as further development occurs, and the needed right of way is dedicated to the City. City staff estimates that this Shirk corridor capacity enhancement project will operate at a reasonable level of service for a minimum of 10 years.
The City of Visalia Purchasing Division issued a request for Qualifications (RFQ) to retain up to five (5) qualified consulting firms to provide Material Testing Services on an on-call basis. The City received and reviewed eight (8) proposals in response to the solicitation. A selection committee reviewed and ranked each proposal to develop a list of five qualified firms. The firms selected were Visalia City Council Printed on 1/7/2025Page 1 of 4
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reviewed and ranked each proposal to develop a list of five qualified firms. The firms selected were as follows:
1. Krazan & Associates, Inc. from Clovis, CA,
2. Moore Twining Associates, Inc. from Fresno, CA,
3. Kleinfelder from Fresno, CA,
4. NV5 West, Inc. from Bakersfield/Visalia, CA and
5. BSK Associates from Fresno, CA.
The on-call contract is a one-year contract with up to 4 additional one-year renewals.
The top five (5) Consultants listed above all met the requirements presented in RFQ 23-24-04 and have all worked on various City projects in the past with positive reviews from City’sconstruction managers and listed references. These testing laboratories have field technicians that are located within a 45-mile radius of the City Limits of Visalia which is very beneficial when testing services are required on short notice. In addition, all personnel and laboratories for these firms are all properly certified.
NV5 West, Inc. was selected for the material testing services for the Shirk Capacity Enhancement project as they are a qualified and capable firm, and they will have seamless coordination with the project construction manager who is the same company, NV5, Inc.
Project Timeline:
Shirk Capacity Enhancement Project - Construction awarded September 2024, project anticipated to begin in early 2025.
Fiscal Impact:
The Shirk St Capacity Enhancement Project is a multi-funded project with funds budgeted from the Gas Tax Fund (111), Wastewater Trunkline Fund (231), Storm and Sewer Construction fund (221) and Measure R local Fund (131).
Shirk Capacity Enhancement Project Budget
Shirk Street Project Budget
Gas Tax (fund 111) $2,430,699.20
Measure R Local (Fund 131) $6,141,000.00
Wastewater Trunkline (Fund 231) $13,294,721.69
Storm Sewer Construction (Fund 221) $845,017.00
Total Project Funding $22,711,437.89
Estimated Project Costs:
Project Management $350,000.00
Design Services $810,000.00
Acquisition Cost (ROW) $396,299.24
Misc Administration Fees (RR permit) $3,000.00
Utility Relocation SCE (distribution pole relocation)$150,000.00 Cal Water Relocation $35,000.00
Railroad Coordination $50,000.00
Construction Sewer Installation Base Bid (B) + CO#1$10,544,408.00 Construction Street Construction Base Bid (A)$6,446,225.00 Construction Contingency $1,098,014.50
Construction Management ~(3%) $452,167.06
Construction Materials Testing Services $272,323.60
Construction Services (Inspection, Survey) $960,993.28
Total Estimated Project Costs: $21,568,430.68
Surplus (Deficit) $1,143,007.21
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Shirk Capacity Enhancement Project Budget
Shirk Street Project Budget
Gas Tax (fund 111) $2,430,699.20
Measure R Local (Fund 131) $6,141,000.00
Wastewater Trunkline (Fund 231) $13,294,721.69
Storm Sewer Construction (Fund 221) $845,017.00
Total Project Funding $22,711,437.89
Estimated Project Costs:
Project Management $350,000.00
Design Services $810,000.00
Acquisition Cost (ROW) $396,299.24
Misc Administration Fees (RR permit) $3,000.00
Utility Relocation SCE (distribution pole relocation)$150,000.00 Cal Water Relocation $35,000.00
Railroad Coordination $50,000.00
Construction Sewer Installation Base Bid (B) + CO#1$10,544,408.00 Construction Street Construction Base Bid (A)$6,446,225.00 Construction Contingency $1,098,014.50
Construction Management ~(3%) $452,167.06
Construction Materials Testing Services $272,323.60
Construction Services (Inspection, Survey) $960,993.28
Total Estimated Project Costs: $21,568,430.68
Surplus (Deficit) $1,143,007.21
The Shirk St. Capacity Enhancement Project is currently fully funded.
Prior Council Action:
December 16, 2024
Construction Change Order: City Council approved construction change order #1 in the amount of $546,408 to Avison Construction Inc. for the Shirk Capacity Enhancement Project and appropriated $845,017 from the Storm Sewer Construction Fund (221).
October 21, 2024
Construction Management Services Contract Award: Authorized the City Manager to execute an agreement with NV5, Inc. to provide construction management services for two City Projects 1) Shirk Street Capacity Enhancement Project from School Ave to Riggin Ave and 2) Riggin Avenue widening Project from Kelsey St to Shirk St in the amount of $545,707.60 & $259,369.23 respectively, combined total of $805,076.83.
September 21, 2024
RFB Award & Appropriation of Funds: Authorize City Manager to award the construction contract to Avison Construction Inc. for RFB 23-24-19, Shirk Capacity Enhancement Project from School Avenue to Riggin Avenue in the amount of $16,444,225.00 and authorize additional appropriation of funds.
October 16, 2023
Authorized the City Manager to approve Amendment No. 2 with Quad Knopf Consultants for additional professional design services in the amount not to exceed $139,635.
September 20, 2021
Public hearing to consider and adopt a Resolution of Necessity to acquire portions from three separate properties APN 077-780-003; 077-640-001 and 077-650-001 generally located along Shirk Street between Riggin Avenue and Goshen Avenue for the purpose of widen Shirk Street.
August 3, 2020
Adoption of Resolution No. 2020-42 authorized the acceptance of portions of an “IrrevocableOffer of Dedication” for street right-of-way on the east side Shirk Street just north of Ferguson Avenue and Visalia City Council Printed on 1/7/2025Page 3 of 4
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23 File #: 24-0549 Agenda Date: 1/11/2025 Agenda #: 2.
Dedication” for street right-of-way on the east side Shirk Street just north of Ferguson Avenue and between Doe Avenue and Goshen Avenue. In addition, adopted resolution No. 2020-43 designating a portion of City owned property located at APN 077-710-077 which is property located along the east side of Shirk Street just south of Ferguson Avenue, as part of the public City Street System.
October 21, 2019
Authorized the City Manager to enter into a contract with Quad Knopf, Inc. for RFP 19-20-08 to prepare Plans, Specifications, and Estimates for the Shirk Capacity Enhancement and Sewer Trunkline Project in the amount not to exceed $533,746.
Recommended Motion (and Alternative Motions if expected):
I move to authorize the City Manager to execute an agreement with NV5, Inc. in an amount not-to- exceed $272,323.60 to provide construction materials acceptance testing services for the Shirk St.
Capacity Enhancement Project.
Environmental Assessment Status:
CEQA Exemption - 2024-48
Attachments:
1. Project Location Map
2. NV5 West Inc., Ownership disclosure form
Visalia City Council Printed on 1/7/2025Page 4 of 4
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24 N Shirk St
W Goshen Ave
W Doe Ave
Rd 88
Ave 312
N Roeben St
W Riggin Ave
W Hurley Ave
N Tom
m
y St
W Ferguson AveW Sunnyview Ave
W School Ave
W Wren Ave
W Logan Ave
W Perez Ave
W Sweet Dr
N Clancy St
W Robin Ave
N Preston St
W Oriole Ave
N El Cajon St
W Grove Ave
W Prospect Dr
W Damsen Ave
N Boise St
W Babcock Ave
N M
arcin St
N Denton St
N Roeben Dr
W Pershing Ct
N Clancy Ct
W Elowin Dr
W Clinton Ave
W Harold Ave
Private St
W Elowin Ave
W Whitley Ave
W Pershing Ave
W Modoc Ave
W Prospect Ave
W Clinton Ct
Rd 92
W Vine Ct W Vine Ave
N M
ae Carden St
W Ceres Ave
W Oak Ave
W Buena Vista Ave
W Lark Ct
N Stokes Ct
W Allen Ct
N Lindsay Ct
W Thompson Ave
N Cottonwood St
W Stewart Ave
N Denton Ct
N Verm
ont St
W Crowley Ave
W School Ct
N Branson Ct
W Delaware Ct
N M
ae Carden Ct
N Cottonwood Ct
W Oriole Ct
W Robinwood Ave
N Peppertree Ct
N Quincy Ct
W Modoc Ct
W Buena Vista Ct
N Tom
m
y Ct
N Oak Grove St
N Tom
m
y St
W Vine Ct
W Riggin Ave
N Cottonwood St
N Preston St
W Damsen Ave
N M
arcin St
W Pershing Ave
W Perez Ave
W Lark Ct
W Oriole Ave
W Modoc Ave
N Stokes Ct
MILL CREEK
DITCH (p)
MILL CREEKMILL CREEK
±
1 inch = 1,000 feet
LOCATION MAP
Shirk Capacity Enhancement from School Avenue to Riggin Avenue 25 26 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0552 Agenda Date: 1/11/2025 Agenda #: 3.
Agenda Item Wording:
Award Construction Material Testing Services - Authorize the City Manager to execute an agreement with Krazan & Associates, Inc. to provide Geotechnical Material Testing Services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $221,835.
Deadline for Action: 1/11/2025
Submitting Department: Community Development
Contact Name and Phone Number:
Eric Bons, Senior Civil Engineer, [email protected], (559) 713-4350 Dolores Verduzco, Financial Analyst, [email protected], (559) 713-4540 Chris Crawford, City Engineer, [email protected], (559) 713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559) 713-4495 Department Recommendation:
Staff requests City Council authorize the City Manager to execute an agreement with Krazan & Associates, Inc. to provide construction material testing Services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $221,835.
Background Discussion:
The City of Visalia has a roadway widening project for Caldwell Avenue from Santa Fe Street to Lovers Lane (Rd. 140) which will widen Caldwell Avenue from 2-lanes to 4-lanes with a raised center median, curb, gutter, sidewalk, and a joint use pathway. This project will include the extension of the City’s storm drain and sanitary sewer systems within the City’s project limits.
The County of Tulare also has a project for Caldwell Avenue (Ave. 280) from Lovers Lane to S.
Virginia Avenue. The County of Tulare will be widening Ave 280 (Caldwell Avenue) from 2-lane to 4- lanes of travel. The widening of Caldwell Avenue (Ave. 280) within the City of Visalia and the County of Tulare is part of a regional corridor enhancement project from Highway 99 to the City of Exeter to ease congestion along this corridor.
The City of Visalia Purchasing Division issued a request for Qualifications (RFQ) to retain up to five (5) qualified consulting firms to provide Material Testing Services on an on-call basis. The City received and reviewed eight (8) proposals in response to the solicitation. A selection committee reviewed and ranked each proposal to develop a list of five qualified firms. The firms selected are as follows.
· Krazan & Associates, Inc. from Clovis, CA,
· Moore Twining Associates, Inc. from Fresno, CA,
· Kleinfelder from Fresno, CA,
· NV5 West, Inc. from Bakersfield/Visalia, CA and
Visalia City Council Printed on 1/2/2025Page 1 of 4
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27 File #: 24-0552 Agenda Date: 1/11/2025 Agenda #: 3.
· BSK Associates from Fresno, CA.
The on-call contract is a one-year contract with up to 4 additional one-year renewals.
The top five (5) Consultants listed above all met the requirements presented in RFQ 23-24-04 and have all worked on various City projects in the past with positive reviews from City’sconstruction managers and listed references. These testing laboratories have field technicians that are located within a 45-mile radius of the City Limits of Visalia which is very beneficial when testing services are required on short notice. In addition, all personnel and laboratories for these firms are all properly certified.
Krazan & Associates, Inc. was selected for the material testing services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane. They were selected based on a rotational basis from the on-call list.
Fiscal Impact:
The construction material testing services amount is within the project funding and expenditure summary. This project is funded by SB1-LPP funds and Measure R funds as shown in the following table.
Project Budget:
Measure R Regional (Fund 133) $19,431,780
Measure R Local (Fund 131) $783,300
Senate Bill1 - Local Partnership Program (ROW phase) $400,000 Senate Bill1 - Local Partnership Program (Construction
phase) - Appropriation Request
$3,844,000
Total Project Estimate $24,459,080
Estimated Project Expenditures:
Environmental Process $50,000
Design and Right-of-Way $3,979,231
4Creeks Contract & Change Orders (Design, RW, &
Const. Eng.)
$1,539,231
Estimate City Design & RW Support $325,000
RW Estimate (see above) $1,600,000
Estimate Pole Relocation at Burke Street $140,000
Estimate Culvert Permits $325,000
Estimate Electrical Service $50,000
Construction Cost Estimates $18,846,858
Construction Bid (Avison Construction) $14,741,768
Construction Management (Vanir) $480,090
Construction Testing (Krazan) $221,835
Estimate City Construction Staff & Misc. Const. $278,165 Estimate Construction Surveying/Staking $125,000
Construction Contingency (20%) $3,000,000
Total Project Estimate $22,876,089
Estimated Budget Surplus / (Deficit) $1,582,991
Visalia City Council Printed on 1/2/2025Page 2 of 4
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28 File #: 24-0552 Agenda Date: 1/11/2025 Agenda #: 3.
Environmental Process $50,000
Design and Right-of-Way $3,979,231
4Creeks Contract & Change Orders (Design, RW, &
Const. Eng.)
$1,539,231
Estimate City Design & RW Support $325,000
RW Estimate (see above) $1,600,000
Estimate Pole Relocation at Burke Street $140,000
Estimate Culvert Permits $325,000
Estimate Electrical Service $50,000
Construction Cost Estimates $18,846,858
Construction Bid (Avison Construction) $14,741,768
Construction Management (Vanir) $480,090
Construction Testing (Krazan) $221,835
Estimate City Construction Staff & Misc. Const. $278,165 Estimate Construction Surveying/Staking $125,000
Construction Contingency (20%) $3,000,000
Total Project Estimate $22,876,089
Estimated Budget Surplus / (Deficit) $1,582,991
Prior Council Action:
December 16, 2024: City Council authorized approval of Amendment No. 6 with 4Creeks, Inc. in the amount of $104,630.00 for additional design services related to the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane.
November 18, 2024: City Council authorized the award of the construction contract for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane to Avison Construction, Inc. in the amount of $14,741,768.00 and execute an agreement with Vanir Construction Management, Inc. to provide construction management services for the Caldwell Avenue Widening project from Santa Fe Street to Lovers Lane in the amount of $480,090.00.
October 7, 2024: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
September 16, 2024: City Council authorized approval of Amendment No. 5 with 4Creeks Inc, in the amount of $103,246.00 for additional design services related to the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane and accept and appropriate funds allocated from the Senate Bill 1 - Local Partnership Formulaic Program (SB1-LPP) in the amount of $3,844,000.
June 3, 2024: City Council authorized the City Manager to execute a cooperative agreement for reimbursement with the County of Tulare for the installation of a sewer main in Avenue 280 (Caldwell Avenue) from Lovers Lane (Rd. 140) to Rd. 144 and the appropriation of $535,000 from the Wastewater Trunkline Fund (231).
April 1, 2024: City Council accepted an update on the real property negotiations for the properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
December 18, 2023: City Council accepted an update on the real property negotiations for the properties need for the Caldwell Avenue Widening form Santa Fe Street to Lovers Lane Project (CP8268).
September 18, 2023: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lover Lane Project (CP8268)
August 7, 2023: City Council adopted a Resolution of Necessity to acquire property and temporary construction easements for portions of eight separate properties along Caldwell Avenue between Santa Fe Street and Lovers Lane for the purpose of widening Caldwell Avenue (CP8268).
Visalia City Council Printed on 1/2/2025Page 3 of 4
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29 File #: 24-0552 Agenda Date: 1/11/2025 Agenda #: 3.
June 5, 2023: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
October 4, 2021: Council accepted and authorized an appropriation of $1,387,000 from the Senate Bill 1 - Local Partnership Program (SB1-LPP) for the Caldwell Avenue Widening from Santa Fe to Lovers Lane Project (CP8268)
September 21, 2020: Council authorized approval of Amendment Number 2 with 4Creeks Inc. in the amount of $489,755.00 bringing the contract from $768,000.00 to $1,257,755.00 for additional services related to the Caldwell Avenue Widening from Santa Fe to Lovers Lane (CP8268) April 20, 2020: Council authorized amending the Measure R Supplemental Agreement for the Caldwell Avenue Widening from Santa Fe to Lovers Lane (CP8268) due to increase in the scope of work.
May 2, 2016: Council authorized a contract with 4Creeks Engineering Co. for RFP 15-16-49 to prepare Plans, Specifications, and Estimate for the Caldwell Avenue Widening from Santa Fe to Lovers Lane.
November 21, 2022: Council, in closed session, approved property appraisals and authorized City staff and consultant to purchase properties with authority to pay up to twenty percent above appraised value.
Other: None
Alternatives: Decline the award of construction material testing services with Krazan & Associates, Inc. and select another material testing services consultant available from the RFQ 23-24-04. This would likely result in a significant delay to the start of the construction project.
Recommended Motion (and Alternative Motions if expected):
Authorize the City Manager to execute an agreement with Krazan & Associates, Inc. to provide Construction Material Testing Services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $221,835.
Environmental Assessment Status:
The environmental assessment has been completed.
CEQA Review:
Conducted by the County of Tulare for the Avenue 280 (Caldwell Avenue) Corridor Enhancement Project.
Attachments:
Map of Project Area
Krazan Ownership Disclosure form.
Visalia City Council Printed on 1/2/2025Page 4 of 4
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30 W.Caldwell Ave.
Rd 140
S Santa Fe St
S Pinkham
St
S Lovers Lane
E Monte Verde Ave
E La Vida Ave
E Victor Ave
S Ben M
addox W
ay
S Villa St
S Bridge St
E Dorothea Ave
S Cain St
S Burke St
S Kennedy St
S Thom
as St
Private
E La Salle Ave
E Arlen Ave
E Copper Ave
S Byrd St
S Bradley St
S Stover St
S Edison St
S Tipton St
E Russell Ave
S Garden St
E Mesa Ct
S Arkle StS Bradley Ct
E Sunnyside Ave
S Sheridan Ct
S Tracy St
E Country Ave
SE Sunnyside Ct
E Chestnut Ct
S Oakhurst CtE Monte Vista Ave
E South View Ave
E Chestnut Ave
E La Salle Ct
S Terra Linda St
E Copper Ct
S Bridge Ct
S Spruce CtE Monte Vista Ave
S Garden St
E Victor Ave
S Bridge St
E Arlen Ave
S Burke St
E Mesa Ct
E Chestnut Ct
E Dorothea Ave
CAMERON
TULARE IRRI. DIST.
PACKWOOD
TULARE IRRI. DIST.
TULARE IRRI. DIST.TULARE IRRI. DIST.
¨
CALDWELL AVENUE
FROM SANTA FE TO LOVERS LANE
PROJECT LIMITS
1 inch = 1,200 feet
31 32
Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0579 Agenda Date: 1/11/2025 Agenda #: 1.
Agenda Item Wording:
Introduction:
Brett Taylor, Mayor
Visalia City Council Printed on 1/9/2025Page 1 of 1
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33 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0583 Agenda Date: 1/11/2025 Agenda #: 2.
Agenda Item Wording:
Workshop Overview and Process:
Dr. Brent Calvin
Visalia City Council Printed on 1/9/2025Page 1 of 1
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34 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0584 Agenda Date: 1/11/2025 Agenda #: 3.
Agenda Item Wording:
Brief Update From Previous Workshop:
Leslie B. Caviglia, City Manager
Visalia City Council Printed on 1/9/2025Page 1 of 1
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35 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0585 Agenda Date: 1/11/2025 Agenda #: 4.
Agenda Item Wording:
Planning Workshop Discussion Starting Points:
1. Growth
2. Infrastructure
3. Business
4. Residents
5. Education
6. Governance
Visalia City Council Printed on 1/9/2025Page 1 of 1
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36 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0586 Agenda Date: 1/11/2025 Agenda #: 5.
Agenda Item Wording:
Council Discussion & Direction for Short-term and Long-term Priorities and Goals Visalia City Council Printed on 1/9/2025Page 1 of 1
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37 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0587 Agenda Date: 1/11/2025 Agenda #: 6.
Agenda Item Wording:
Closing Remarks
Visalia City Council Printed on 1/9/2025Page 1 of 1
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38 Visalia City Council
Staff Report
Visalia Convention Center
303 E. Acequia
Visalia, CA 93291
File #: 24-0373 Agenda Date: 1/11/2025 Agenda #: 1.
Agenda Item Wording:
Upcoming City Council Meetings
Tuesday, January 21, 2025 @ 7:00 p.m. at 707 W. Acequia Monday, February 3, 2025 @ 7:00 p.m. at 707 W. Acequia
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.
Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.
Visalia City Council Printed on 1/7/2025Page 1 of 1
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