Agenda packet — Visalia City Council, February 18, 2025 (part 1 of 2)

Visalia City Council
707 W. Acequia
Visalia, CA 93291
Visalia City Council
Visalia City Council
Meeting Agenda - Final
Mayor Brett Taylor
Vice Mayor Liz Wynn
Council Member Steve Nelsen
Council Member Emmanuel Hernandez Soto
Council Member Brian Poochigian
Tuesday, February 18, 2025 7:00 PM City Council Chambers

ROLL CALL
CALL TO ORDER WORK SESSION - 5:00 PM (Unless otherwise noted)

PUBLIC COMMENTS
Citizens are now invited to comment on issues within the jurisdiction of the Visalia City Council and items listed on the Closed Session agenda. The Council asks that you keep your comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome. Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

WORK SESSION AND ACTION ITEMS (as described)

1. New Employee Introductions:

Visalia Police Department
Jeremie Aguilera, Community Service Officer
Preston Regalado, Community Service Officer
Joseph Grant, Police Officer
Kathleen Pritchard, Police Officer
Jonathan Vargas, Police Officer
David Walstrom, Police Officer
Eddie Aceves, Police Officer (lateral)
Edward Carrillo, Police Officer (lateral)
Esmeralda Corona, Police Officer (lateral)
Joseph Rodriguez, Police Officer (lateral)
Jared Winter, Police Officer (lateral)
Administration
Reyna Rivera, Chief Deputy City Clerk
25-0007

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1 Visalia City Council Meeting Agenda - Final February 18, 2025

2. General Plan Reserve Area Discussion and Appropriation Authorization - Receive report on the Reserve area and
appropriate $170,000 to conduct Capital Improvement Project to hire a consultant to help with identifying and establishing land use designations for the Reserve area and update the General Plan and issue corresponding Request for Proposals.
25-0012
ADJOURN TO CLOSED SESSION - 6:00 PM (Or, immediately following Work Session)
CALL TO ORDER REGULAR SESSION - 7:00 PM

PLEDGE OF ALLEGIANCE

INVOCATION

SPECIAL PRESENTATION / RECOGNITION

PUBLIC COMMENTS
This is the time for general public comment on issues within the jurisdiction of the Visalia City Council. Each speaker tonight may speak for up to 3 minutes during this general comment period on a matter that is not on this agenda.

The public may also make one comment for up to 3 minutes prior to the consideration of the Consent Calendar, and immediately before any regular agenda item is heard. The Council asks that you keep you comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome.

Each speaker will be allowed three minutes and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

ITEMS OF INTEREST

CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted in one motion.

This is the time for members of the public to provide public comment on an item on the Consent Calendar. Comments will not be taken individually by the public if an item is pulled by a Council Member. Each speaker is allowed up to 3 minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling you name and providing your city of residence.

1. Authorization to read ordinances by title only. 24-0593

2. Purchase of a 2024 Dodge Ram 5500 for Wastewater
Collections Division - Authorize the purchase of a 2024 Dodge Ram 5500 from Jim Manning Dodge, Inc. for $236,430.10.
24-0534

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2 Visalia City Council Meeting Agenda - Final February 18, 2025

3. Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Recreation Park Stadium Lighting Project Phase 3, Baseball Field Lighting.
24-0581

4. Award Sole Source Design Contract: Authorize the City Manager to award a sole source professional design services contract to 4Creeks, Inc., for the 30% engineering design of the Shirk Street Widening Project from Walnut Avenue to Noble Avenue for an amount not to exceed $289,048.
24-0591

5. Consultant Contract Amendment & Fund Appropriation - Authorize a contract amendment with Carollo Engineers in the amount of $238,900 to include the Wastewater funds for additional nexus study services, and the transfer and additional appropriation from specified funds.
24-0605

6. Notice of Completion for Sequoia Bend Unit 3 - Request authorization to file a Notice of Completion for Sequoia Bend Unit 3 subdivision located on the south side of East Goshen Avenue, between North Cain and North Virmargo Street, containing 42 residential lots.
24-0606

7. Geographic Information Systems Software Agreement -
Authorize the City Manager to enter into a three-year sole source contract with Environmental Systems Research Institute for their Small Government Enterprise License Agreement and Premium Support Annual Subscription for a not to exceed $418,300, and appropriate $118,000 in FY 24/25 and $119,000 in FY 25/26 from the Technology Internal Service Fund.
24-0610

8. Acceptance of Ag Burn Alternatives Grant Program Funds - Accept and authorize the appropriation of funds awarded from the San Joaquin Valley Air Pollution Control District under the Ag Burn Alternatives Grant Program in the amount of $37,800 to the Wastewater Fund to chip and spread the material generated by the City’s walnut orchard demolition and removal project.
25-0001

9. Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Landscape & Irrigation of Groundwater Recharge Basin G at the East Side Regional Park.
25-0003

10. Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Construction of Groundwater Recharge Basin G project at the East Side Regional Park site and to appropriate or return funds as indicated in this report.
25-0004

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3 Visalia City Council Meeting Agenda - Final February 18, 2025

11. Water Management Plan - Receive the 2024 Visalia Water Management Annual Report and consider approval of the 2025 Water Management Plan submitted by the Visalia Water
Management Committee.
25-0006

12. Award a Contract for Vehicle Front End Alignment and Suspension Work - Authorize the City Manager to award an annual contract for vehicle front end alignment and suspension work to Barnes & Davidson DBA Gross and Stevens in an amount not to exceed $100,000 annually, totaling $500,000 over the life of the contract, with an option to renew annually for up to four (4) additional one-year terms.
25-0008

13. Accept the City of Visalia Cash and Investment Report for the second quarter of the fiscal year which consists of months October, November, and December of 2024.
25-0009

14. Revised Resolution - Adoption of Revised Resolution No. 2024-52, per City Council direction from the February 3, 2025, City Council meeting, upholding the appeal of and overturning the Visalia Planning Commission's denial of Conditional Use Permit No. 2024-29 for the Jack in the Box restaurant.
25-0013

15. Ordinance Adoption - Second reading and adoption of Ordinance No. 2024-12 approving Zoning Text Amendment No. 2024-04, a request to amend Visalia Municipal Code Title 17 (Zoning Ordinance), Chapter 17.32.166 Short-Term Rentals to add language regarding fines for non-compliance, Citywide.
25-0014

REGULAR ITEMS AND PUBLIC HEARINGS
Comments related to regular Items and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Adoption of General Plan Elements - Public hearing and adoption of General Plan Amendment No. 2024-01: A request by the City of Visalia to adopt a comprehensive update to the Safety Element of the Visalia General Plan, and to adopt a new Environmental Justice Element for inclusion in the Visalia General Plan. The regulations will apply Citywide to properties within the Urban Growth Boundary of the City of Visalia. The project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Code of Regulations Section 15061(b)(3). 25-0005

CLOSED SESSION REPORT

ADJOURNMENT

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4 Visalia City Council Meeting Agenda - Final February 18, 2025

UPCOMING CITY COUNCIL MEETINGS

1. Upcoming City Council Meetings
Monday, March 3, 2025 @ 7:00 p.m. at 707 W. Acequia
Monday, March 17, 2025, @ 7:00 p.m. at 707 W. Acequia
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.

Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.
24-0594

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5 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0007 Agenda Date: 2/18/2025 Agenda #: 1.

Agenda Item Wording:

New Employee Introductions:

Agenda Item Wording:

General Plan Reserve Area Discussion and Appropriation Authorization - Receive report on the Reserve area and appropriate $170,000 to conduct Capital Improvement Project to hire a consultant to help with identifying and establishing land use designations for the Reserve area and update the General Plan and issue corresponding Request for Proposals.

Deadline for Action: 2/18/2025
Submitting Department: Community Development
Contact Name and Phone Number:

Paul Bernal, Planning and Community Preservation Director, [email protected] <mailto:[email protected]>, (559) 713 4025,
Devon Jones, Economic Development Manager, [email protected] <mailto:[email protected]>, (559) 713 4190
Department Recommendation:

Receive the staff report and presentation on the Reserve area as designated in the 2030 Visalia General Plan, and direct the following:

1. Appropriate an additional $170,000 to the budgeted Capital Improvement Project (CIP) #CP0671 which is listed at $130,000 given the full project scope and anticipated cost associated with this type of general plan update, and

2. Issue a Request for Proposals (RFP) to solicit planning consultants to help with identifying and establishing land use designations for the Reserve area and processing the appropriate environmental document.

Summary:

At the February 3rd City Council meeting staff presented the results of the Industrial Land Inventory Analysis (ILIA) conducted by 4 Creeks, Inc., which was conducted under CIP #CP0536. One of the main recommendations of the ILIA was to designate 405 acres of additional industrial land within the Reserve area located near State Route (SR) 99 and Caldwell and SR99. Doing so will address the anticipated shortfall of available industrial development space through 2033 and ensure the City could continue to realize industrial development opportunities. The Reserve area is particularly suitable for this designation due to its proximity to SR99 and the Caldwell Avenue interchange, enhancing transportation connectivity. Furthermore, the site’s proximity to the airport provides a unique opportunity to leverage this asset for specialized manufacturing or uses that benefit from air freight services.

Staff would further note that there is extensive interest from property owners who own property in the Reserve area who are seeking to develop their property with urban uses. There have been two development considerations submitted through the County of Tulare’s land review process due to this area not having designated land uses under Visalia’s General Plan. These actions have led staff to issue letters informing the County of the City’s intent to seek Council direction on proceeding with Visalia City Council Page 1 of 9 Printed on 2/13/2025
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issue letters informing the County of the City’s intent to seek Council direction on proceeding with establishing land use designations within the Reserve area. In addition, these letters also noted the City’s objection to any County supported development proposal due to the City’s desire to oversee development of this area under the City’s jurisdictional purview and development standards, including servicing this area with adequate infrastructure (i.e., sewer, water, regional storm management, etc.).

More information will be provided in the “County Proposals” section of the report below.

History of the Reserve area:

The Reserve area is in the southwest quadrant of the community and is bounded by the Visalia Airport and Walnut Avenue to the north, Caldwell Avenue to the south, Roeben Street to the east and SR 99 to the west and consists of approximately 980 acres. Please note the 405 acres as noted in Recommendation No. 1 of the ILIA only consist of those parcels adjacent to airport property and north of Caldwell Avenue and west of Shirk Street.

A map of the Reserve area is attached to this report for reference (see Attachment 1). During the adoption of the 2030 Visalia General Plan, the City Council elected to forgo establishing land use designations in this southwest quadrant of the City that were tentatively designated as “Specialty Regional Retail” and “Airport Industrial” (see draft land use diagram from 2013 attached) to a nonspecific “Reserve” land use designation.

The City Council, at that time, concluded that this Reserve area would remain agriculture for the foreseeable future. The Reserve land use designation would be analyzed in the General Plan EIR as Commercial land use since that was the most intensive land use relative to potential environmental impacts. The City Council also directed staff to draft Land Use policies corresponding to this designation in concert with their vision for the circumstances under which either or both areas would develop in the future. For instance, Land Use Policy LU-P-33 in the adopted General Plan identifies variables that the City Council can consider when considering new urban uses in this area. If Council concludes there are several factors warranting further analysis, they may direct staff to begin the process of identifying land uses for the Reserve area.

Land Use Policy (LU-P) 33 specifically states:
- Designate land areas for future development to be considered (if at all) under separate criteria from Citywide growth under Policy LU-P-19 (Urban Boundaries). These areas shall be designated for “reserve” and remain in agricultural zoning until they are designated and prezoned for an appropriate urban land use through the City’s General Plan Amendment and Change of Zone process. These areas may be re-designated and pre-zoned for an appropriate urban use upon the following findings as reviewed by the Planning Commission and decided on by the City Council:

1. The proposed uses and intensity of development are consistent with all applicable policies and constraints as contained in the Visalia Airport Master Plan.

2. Property is adequately served or will be adequately served by public facilities including streets, sewerage, police and fire protection, water supply, and other required facilities to be fully funded by the proposed development(s).

3. Properties located within the previous development boundary or under the land use designation being proposed within the area are already being developed, or do not provide the likelihood of being developed in a timeframe appropriate to meet the needs of the community.

4. Properties are determined to provide a significant social economic benefit to the Visalia City Council Page 2 of 9 Printed on 2/13/2025
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4. Properties are determined to provide a significant social economic benefit to the community.

5. There is determined to be a Community-level need for the proposed use, including lack of sufficient acreage already designated for the proposed scale and intensity of the proposed use.

The substantial amount of Reserve acreage was established based upon anticipation that future growth would extend from the immediate Airport zoned land and eventually south and eastward to both sides of Caldwell Avenue. Land uses that could be considered in this area include Industrial, Commercial and Residential. Based on the policy language and the findings as noted above, staff believes based on current development trends Citywide, development occurring in both Tiers 1 and 2 of the City’s urban development boundaries, and the analysis provided in the ILIA, beginning the process of identifying and adopting land use designations is warranted at this time given the level of interest from property owners who own property in the Reserve area who are seeking to develop their property with urban uses under the County’s review process and subject to the City and County Memorandum of Understanding. The City’s interest in seeing development occur in the Reserve area, based on appropriate land use designations consistent with the General Plan and surrounding uses, is paramount to ensuring that development of this area is consistent, compatible with, and complimentary to the city as a whole.

Airport Safety Zones:

Due to the Reserve areas proximity to the City’s airport, identifying land use designations within this area has to consider that the proposed land use designations are consistent with the adopted Tulare County’s Comprehensive Airport Land Use (CALUP). The City’s airport zone regulations follow CALUP which includes a comprehensive list of compatible (allowed) vs. prohibited land uses per airport Safety Zone. Attached to this report for reference is a map of the Visalia Airport’s Safety Zones in addition to property ownership in the Reserve area. As you will notice, the Reserve area includes several airport safety zones within this area that will dictate the appropriate land use designation based on compatibility requirements within these zones.

According to the CALUP airport land use compatibility matrix, here are some examples of compatible land uses per safety zone in the Reserve area:
- Safety Zone 1 - agricultural crop production, vehicle storage and parking; - Safety Zone 2 - crop processing and packaging, wineries, vehicle and parts sales*, building materials sales*, office buildings*, equipment repair, personal services*, health clinics*, manufacturing** (indoor process), and warehousing and distribution;** o * In areas where aircraft noise is expected to exceed 60 dB CNEL (Community Noise Equivalent Level); Non-residential structures such as offices, restaurants and retail stores must meet an interior noise level of 50 dB CNEL or less. o ** Allowed if dust, fumes, and other aspects of the process are carried out in a controlled environment.
- Safety Zone 3 - small retail commercial center*, gas service station, restaurants*, general retail stores*, office buildings*, personal services*, health clinics*, manufacturing** (indoor process), and warehousing and distribution;**
o * In areas where aircraft noise is expected to exceed 60 dB CNEL; Non-residential Visalia City Council Page 3 of 9 Printed on 2/13/2025
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o * In areas where aircraft noise is expected to exceed 60 dB CNEL; Non-residential structures such as offices, restaurants and retail stores must meet an interior noise level of 50 dB CNEL or less.
o ** Allowed if dust, fumes, and other aspects of the process are carried out in a controlled environment.
- Safety Zone 4 - same examples as Safety zone 3;
- Safety Zone 6 - single family residential*, electric power plants (including solar), office buildings, health clinics**, manufacturing*** (indoor process), and warehousing and distribution.***
o * In areas where aircraft noise is expected to exceed 60 dB CNEL; inhabited residential structures must meet California Noise Standards and be designed to achieve an interior noise level of 45 dB CNEL or less.
o ** In areas where aircraft noise is expected to exceed 60 dB CNEL; Non-residential structures…must meet an interior noise level of 50 dB CNEL or less. o *** Allowed if dust, fumes, and other aspects of the process are carried out in a controlled environment.

Property Owners:

There are 22 unique property owner groups across the 46 parcels that make up the Reserve area.

Below and attached, please find an exhibit that indicates property owners and shows known development interests as well (additional details provided below in “County Proposals” section).

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County Proposals:

To staff’s knowledge, there has been interest in four development projects in the Reserve area, expressed through the Tulare County Project Review Committee over the last several years. In these instances, the City is notified by the County to provide any applicable comments. In each case, the City has stated that the Reserve land use designation indicates the City’s intent to establish active land use designations for this area. In addition, the City objects to any County supported development proposal due to the City’s desire to eventually oversee development of this area under the City’s jurisdictional purview and development standards, including servicing this area with adequate infrastructure (i.e., sewer, water, regional storm management, etc.). Below and attached is more detail on these development interests.

Sequoia Gateway: (amended specific plan 2022)
The Sequoia Gateway Commerce Center project is a specific planned development that has begun developing in the County. Currently, there is a gas station/convenience store and Dutch Bros coffee shop. There are many other elements potentially underway, such as medical office uses, restaurants, and a hotel, but staff is not aware of specific timeframes for these next developments. Attached please find the proposed site plan included in the updated specific plan from 2022 when Great Wolf Lodge was considering the site. The development agreement between Tulare County and Sequoia Gateway, LLC expressly states a consent to annexation into the City, subject to the City’s acceptance of the terms and conditions of their specific plan and the development agreement itself. Therefore, the City would essentially accept the Sequoia Gateway specific plan for this portion of the Reserve area.

Faria and Sons: (2020 and 2021)
A proposed Tulare County Zone Change from AE-20 to C-2/3 on two parcels totaling approximately 75 acres to develop a variety of commercial buildings. Attached please find a conceptual site plan for the proposed commercial development. It includes commercial retail, office, medical office, a gas station and convenience store, drive thru restaurants, restaurants, and hotels. Several uses proposed are prohibited in Airport Safety Zone 3, of which a portion of this proposed project is in.

Dhillon: (2024)
A proposed gas station and convenience store on a 17.81-acre parcel that is located in the Tulare County AE-20 zone. The approximate 2-acre project site is located on the northeast corner of Shirk Street and Caldwell Avenue. The applicant has been informed that the proposed project site is within Airport Safety Zone 2 and as such, the gas station project would be prohibited. City staff has since spoken with the applicant and they are interested in commercial development of some sort on their property that aligns with the Airport Safety Zones and eventual land use designations of their property.

Vander Weerd: (2021 and 2024)
This is named the High Sierra Estates single-family residential project. This was also submitted to the city’s Site Plan Review (i.e., SPR25-012) in January 2025. Attached please find the site plan that was submitted to site plan review which also reflects the site plan submitted to the Tulare County Project Review Committee. The proposed single family residential development entails 57 single-family lots, each approximately 1 acre in size on an approximate 80-acre site. The proposed site is currently operating Shirk Dairy and is located east of Shirk Street and along the eventual extension of Whitendale Avenue. The site is in Visalia City Council Page 5 of 9 Printed on 2/13/2025
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east of Shirk Street and along the eventual extension of Whitendale Avenue. The site is in Airport Safety Zone 6 and as such, single family residential development would be compatible if inhabited residential structures meet California Noise Standards and are designed to achieve an interior noise level of 45 dB CNEL or less, if aircraft noise is expected to exceed 60 dB CNEL in this area.

Master Plan vs. Specific Plan:

The two terms are often used interchangeably throughout the City’s Zoning Code provisions.

However, under state law, and by extension the City’s Municipal Code, the two terms are not synonymous terms in the Land Use and Zoning vernacular. In short, Specific Plans are creations of California State Planning and Zoning law (CGC 65454), which contain detailed definitions, standards and criteria for this type of land use entitlement. Conversely, Master Plans are not referenced in state Planning and Zoning law. Consequently, their definition, purpose, and tangible entitlement value are whatever the City determines them to be through its Municipal Code.

Master Plans - Visalia Municipal Code: Are not defined or formally recognized in State Planning law (nor are they defined in the City Zoning Code). The term “master plan” means a physical document or product when used in the land use document context. The term can also denote the end result of a process (master planned and planning). The term “Master Plan” is broadly defined in its use and has no one specific purpose or standing. In some jurisdictions, the local General Plan is referred to as a Master Plan. However, most commonly, a Master Plan is a planning tool that typically covers a smaller, more localized area or a single site. A Master Plan will typically include zoning regulations and development standards. Master Plans will include a graphic conceptual layout of the plan area.

The conceptual layout identifies allowable land uses and expected development for the Plan area.

Being under the umbrella of the local General Plan, a Master Plan cannot be adopted unless it is determined to be consistent with the General Plan.

Specific Plans - Visalia Municipal Code: Are defined and regulated by State Planning and Zoning Law (Government Code Sections 65450-65457
<https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml? lawCode=GOV&division=1.&title=7.&part=&chapter=3.&article=8.>), and in Chapter 12.04 of the Municipal Code. What is unique about a Specific Plan is that it combines a policy document (ex. goals, policies and programs) with a regulatory document (ex. zoning ordinance). Specific Plans serve as a standalone planning document, replacing the General Plan and citywide zoning ordinance for the Specific Plan area. By law, a Specific Plan is required to include:
· Diagrams depicting the proposed project and the area affected by the Specific Plan and identified land uses.
· The development uses being proposed, and their process for entitlement (permitted by right or conditionally allowed) and the proposed distribution of land uses if the Specific Plan proposes multiple land uses (i.e., residential, commercial, public, industrial). · Provide site-specific land use regulations including architectural / design standards for commercial and industrial development.
· A plan for infrastructure and services to support the Specific Plan. · A financing plan to carry out the project.
· A statement of the Specific Plan’s consistency with the City’s General Plan.

As noted above, the City has resolved the basic question of when a Specific Plan is necessary for Visalia City Council Page 6 of 9 Printed on 2/13/2025
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As noted above, the City has resolved the basic question of when a Specific Plan is necessary for entitling a development project, or for setting forth the detailed land uses and infrastructure financing for certain areas of the City. However, it can be safely concluded that an adopted Specific Plan provides legally binding entitlements for properties included in the Specific Plan area. A Specific Plan also incurs a level of obligation (both monetarily and with development standards that exceed typical Zoning standards) in exchange for those entitlements. Once adopted, a Specific Plan remains in effect and binding on all property owners as well as on the City in perpetuity, unless it is amended or revoked by formal action by the City Council.

A summarization of the differences between a Master Plan and Specific Plan are noted in the table below.

Key Differences:

Feature Master Plan Specific Plan
Scope Broad, citywide or regional Focused on a defined area Purpose General vision and framework Implements specific policies for an area Detail Level General guidelines Detailed land use, zoning, and infrastructure plans
Legal Status Advisory (guiding document) Regulatory (has enforceable standards) Implementation Leads to zoning updates &
policies
Directly governs development in the
area
Based on the information as noted above, staff recommends the Reserve update be done under the auspices of a Specific Plan given the level of detail the Specific Plan process affords property owners, the community, and staff on how and when this area develops over time.

Environmental Review:

Staff anticipates the proposed update to designate land uses in the Reserve area will require an extensive environmental process due to several factors including recent legislation that impacts industrial development. Although the City’s General Plan Environmental Impact Report (EIR) analyzed this area as Commercial land use since that was the most intensive land use relative to potential environmental impacts, the consideration of establishing new land uses in the Reserve area under today’s environmental factors should be analyzed with consideration on several new mandates enacted at the State level including Vehicle Miles Traveled (VMT) and Assembly Bill [AB] 98. These new laws have drastically shifted the landscape on transportation and industrial development that were not enacted when the City adopted and certified the General Plan’s EIR.

Environmental Impact Report (EIR)
An EIR provides comprehensive environmental analysis, making it more defensible in court if challenged. In addition, EIRs are used to identify feasible alternatives and mitigation measures to reduce significant impacts while also providing a well-documented environmental record, thereby reducing the risk of future challenges after approval. However, staff would also acknowledge that this type of process is extensively costlier and lengthier due to required studies, public comment periods, and agency reviews.

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Whereas the preparation of a Mitigated Negative Declaration (MND) may seem like the favorable process, MNDs also come with their own risk when using this type of environmental document for a project of this size. Concerns related to the preparation of an MND include being more susceptible to legal challenges, as courts may find an EIR necessary if there is any uncertainty about impacts, mitigation measures that may prove to be ineffective or infeasible, which may result in additional environmental review, and unlike an EIR, an MND does not require an analysis of project alternatives, potentially missing better solutions.

Based on those findings and given the changes in the regulatory framework and requirements under CEQA, staff concludes the preparation of an EIR will be warranted for this update process.

Fiscal Impact:

CP0671 is currently budgeted for $130,000 but given the full project scope and expected cost associated, staff is requesting an additional budget appropriation of $170,000 from the General Fund.

Prior Council Action:

On February 3, 2025, the City Council received the ILIA report and requested staff to come back to discuss potentially proceeding with the recommendations of the report.

Other: N/A
Alternatives: The City Council may, in lieu of the recommended motion, consider any of the following alternatives:

1. Direct staff to not process any planning land use updates to the Reserve Area.

2. Continue the matter of a future City Council hearing for additional information. Per Council direction
Recommended Motion (and Alternative Motions if expected):

I move to receive the staff report and presentation and authorize the appropriation of an additional $170,000 from the General Fund to the budgeted CIP #CP0671 and direct staff to issue a Request For Proposals to solicit planning consultants to provide necessary services to complete CP0671.

Environmental Assessment Status: The staff report is exempt from California Environmental Quality Act, Public Resources Code Sections 21000 et seq. (“CEQA”) and 14 Cal. Code Re. Sections 15000 et seq. (“CEQA Guidelines”).

CEQA Review: This item is exempt from the California Environmental Quality Act, Public Resources Code Sections 21000 et seq. (“CEQA”) and 14 Cal. Code Re. Sections 15000 et seq. (“CEQA Guidelines”). The analysis conducted is not for any particular project or action that would result in a potentially significant physical impact on the environment.

Attachments:

1. Reserve Area Map
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2. 2013 Draft Land Use Diagram

3. TC ALUP Land Use Compatibility Matrix

4. Faria and Sons Site Plan

5. Sequoia Gateway Amended Overall Site Plan

6. High Sierra Estates Site Plan

7. Property Owner and Known Project Map
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BLACKWELL KEVIN

BRAR PARMINDER S &

ROOPINDER K (TR)

CLC IN AND OUT FOOD MART

DAFFODILS LLC

DHILLON

ENTRUST GROUP

EQUITYBAK LP
FARIA

LEE REAL ESTATE

INVESTMENTS

MARROQUIN GILBERT

PURYEAR KENNETH L (TR)

RIEZEBOS

SARAN RAJINDER S &

INDERJIT K (TR)

SEQUOIA GATEWAY LLC

SINGH PETER & KIRAN

TOOR SANTOKH S &

ARPINDER K (TR)

VALERO RITO (TRS)

VALLEY CHILDRENS MED GROUP

VANDER WEERD INVESTMENTS

WARAICH JASDEEP (TR)

WATROUS DANIEL A &

VALERIE (TRS)
4 5
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HIGH SIERRA ESTATES

DHILLON

SEQUOIA GATEWAY

FARIA & SONS
PARCEL OWNERS Reserve Area Property Owners
City of Visalia
¯
W Caldwell Ave
S Shirk St
HWY 99
22 BAKKER DAVID L & ARLENE M(TRS)
(FAM RV TR)
29 City Council
City of Visalia
Tuesday, February 18, 2025
Reserve Area Discussion
30 • At the February 3rd City Council meeting, staff
presented the results of the Industrial Land Inventory
Analysis (ILIA).
• Recommendation No. 1 was to designate 405 acres of
additional industrial land within the Reserve area.
• This presentation is to discuss potential direction on proceeding with the recommendations, including
specifically next steps pertaining to the Reserve area.

Reserve Area
31 32
33 34
• Designate land areas for future development to be
considered (if at all) under separate criteria from
Citywide growth under Policy LU-P-19 (Urban
Boundaries).
• These areas shall be designated for “reserve” and
remain in agricultural zoning until a later date.
• These areas may be re-designated and pre-zoned for an appropriate urban use upon the following findings as
detailed in LU-P-33.

Reserve Area: LU-P-33
35 1. The proposed uses and intensity of development are consistent with all applicable policies and constraints of Visalia AMP.

2. Property is adequately served or will be adequately served by public facilities.

3. Properties located within the previous development boundary or under the land use designation being proposed within the area are already being developed.

4. Properties are determined to provide a significant social economic benefit to the community.

5. Determined to be a Community-level need for the proposed use.

Reserve Area: LU-P-33
36 Airport Safety Zones
37 38
39 40
41 42
Reserve Area: Master Plan vs. Specific Plan
43 EIR vs. MND/ND
• Environmental Impact Report (EIR) - provides
comprehensive environmental analysis,
• Identifies any feasible alternatives and mitigation
measures to reduce significant impacts.
• This type of process is extensively costlier and lengthier due to required studies, public comment periods, and
agency reviews.
• Mitigated Negative Declaration (MND) - may be difficult to suffice for a project such as this.

Reserve Area: Environmental Review
44 Receive the staff report and presentation on the Reserve area and direct the following:

1. Appropriate an additional $170,000 to the budgeted CIP #CP0671 000 given the full project scope and anticipated cost associated with this type of general plan update,
and;

2. Issue an RFP to solicit planning consultants to help with identifying and establishing land use designations for the Reserve area and processing the appropriate
environmental document.

Staff Recommendation
45 Comments/Questions
City of Visalia - Planning Division
46 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0593 Agenda Date: 2/18/2025 Agenda #: 1.

Agenda Item Wording:

Authorization to read ordinances by title only.

Visalia City Council Page 1 of 1 Printed on 2/7/2025
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0534 Agenda Date: 2/18/2025 Agenda #: 2.

Agenda Item Wording:

Purchase of a 2024 Dodge Ram 5500 for Wastewater Collections Division - Authorize the purchase of a 2024 Dodge Ram 5500 from Jim Manning Dodge, Inc. for $236,430.10.

Deadline for Action: 2/18/2025
Submitting Department: Public Works
Contact Name and Phone Number:

Ben Litwack, Public Works Manager, (559) 713-4671, [email protected] Nick Bartsch, Public Works Director, (559) 713-4052, [email protected] Department Recommendation: Staff recommends that Council authorize the purchase of a 2024 Dodge Ram 5500 from Jim Manning Dodge, Inc., outfitted with a utility bed, crane, welder, and compressor for $236,430.10 to replace a 2013 Ford F-350 4X4.

Background Discussion:

The Wastewater Collections Division currently has a 2013 Ford F-350 4x4 (Unit # 318218) that is coming to the end of its service life. According to City policy, pickup trucks of this size are eligible for replacement after 10 years and 125,000 miles. Unit # 318218 currently has 123,862 miles, and while it does not quite meet the mileage requirement at this exact moment in time, it will meet the requirement within the next 2 months. Staff feels the opportunities for increased efficiency and cost savings justify the early replacement of this vehicle. This routine replacement provided an opportunity to assess the Wastewater Collections Division’s fleet and needs and better equip the replacement vehicle to meet the current needs of the Division. The Wastewater Collections Division intends to replace the Unit # 318218 with a 2024 Dodge Ram 5500, outfitted with a utility bed, crane, welder, and compressor. This new truck will not only replace the need for the existing truck, but it will also enable the Collections Crew to perform the work of pulling and resetting storm and sanitary lift station pumps without the use of an outside contractor. There are currently 50 lift station pumps within the City’s storm and sanitary sewer systems, and regular maintenance requires that each be pulled annually for inspection. The cost to have an outside contractor pull a lift station pump is approximately $5,000, and this new functionality will provide cost savings by performing this work inhouse. Self-performing this work will also enable the Collections Crew to respond more quickly to pump failures, thus increasing efficiency and decreasing maintenance costs.

Staff reached out to PB Loader, Porterville Dodge, Lampe Dodge, Haddad Dodge, and Jim Manning Dodge for quotes. PB Loader returned a quote of $276,329.79, Haddad Dodge returned a quote of $236,431.10 and Jim Manning Dodge returned a quote of $236,430.10. Lampe Dodge and Porterville Dodge informed us that they do not carry the required size vehicles. Jim Manning Dodge quoted the lowest and was thus selected.

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File #: 24-0534 Agenda Date: 2/18/2025 Agenda #: 2.

Fiscal Impact:

The purchase price is $236,430.10. Currently, the budget is split 75% / 25% with $188,000 budgeted in the Wastewater Fund (431) and $62,700 in the Storm Sewer Maintenance Fund (481) under VH0290, a total budget of $250,700. Adequate funds are available to cover both Fund contributions.

Prior Council Action: N/A
Other: N/A
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

I move to authorize the purchase of a 2024 Dodge Ram 5500 outfitted with a utility bed, crane, welder, and compressor for $236,430.10 to replace a 2013 Ford F-350.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:

Jim Manning Dodge Quote
PB Loader Quote
Porterville Chrysler Email Response
Lampe Dodge Email Response
Haddad Dodge Quote
Vehicle Purchase Authorization
Visalia City Council Page 2 of 2 Printed on 2/10/2025
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50 51
PB Loader Corporation
5778 W. Barstow • Fresno, California 93722-5024 • Telephone (559) 277-7370 • Fax (559) 277-7375 Toll free 800-350-8521 • Web www.pbloader.com

QUOTATION

CITY OF VISALIA
VISALIA, CALIFORNIA DATE: 10/24/2024
SOURCEWELL MEMBER ACCOUNT # 84881 TERMS: NET 30
F.O.B: VISALIA
PROJECT: 11FT CRANE UTILITY BODY
QTY PART NO. DESCRIPTION PRICE EXTENSION
PB LOADER SOURCEWELL CONTRACT NO. 080521-PBL

SOURCEWELL CONTRACT - LISTED ITEMS
CRANE BODY AND ACCESSORIES:
1 PBLCB-40 $91,120.00
1 CB-HC-40 FIRST ROADSIDE COMPARTMENT RAISED TO 60" (TO MATCH FIRST VERTICAL ON CURBSIDE) $1,722.00 1 CB-ML-40 MASTERLOCKING OF COMPARTMENTS FOR PBLCB-40 $1,939.00 SUB-TOTAL: $94,781.00
10% SOURCEWELL DISCOUNT FOR ABOVE LISTED ITEMS: ($9,479.00)

NON-LISTED ACCESSORIES AT MARKET PRICE
1 $66,362.00

NON-LISTED CHASSIS AT MARKET PRICE
1 $102,557.00
SUBTOTAL: $254,221.00
SALES TAX (8.5%): $21,608.79
FREIGHT: $500.00
GRAND TOTAL: $276,329.79
NOTES:

Delivery times are approximate.

ADDITOINAL BODY ACCESSORIES INCLUDING:

ROADSIDE BODY COMPARTMENTS:
- 1ST VERTICAL WITH ONE CTECH 7-DRAWER UNIT WITH 3-3” , 1-4”, 2-5” & 1-7” HIGH DRAWERS AND ONE (1) DIVIDER SHELF ABOVE DRAWER UNIT
- 2ND VERTICAL COMPARTMENT WITH CTECH 7-DRAWER UNIT WITH 3-3” , 1-4”, 2-5” & 1-7” HIGH DRAWERS WITH ONE (1) DIVIDER SHELF ABOVE DRAWER UNIT
- 3RD HORIZONTAL WITH ONE CTECH 2-DRAWER UNIT WITH 2-4” HIGH DRAWERS - 4TH VERTICAL REAR COMPARTMENT WITH TWO (2) ADJUSTABLE SHELVES WTIH DIVIDERS - TWO (2) LED ADJUSTABLE WORK LIGHTS, ONE FRONT AND ONE REAR TOP OF COMPARTMENT CURBSIDE BODY COMPARTMENTS:
- 1ST VERTICAL WITH ONE CTECH 7-DRAWER UNIT WITH 3-3” , 1-4”, 2-5” & 1-7” HIGH DRAWERS AND ONE (1) DIVIDER SHELF ABOVE DRAWER UNIT
- 2ND VERTICAL WITH THREE (3) ADJUSTABLE SHELVES WTIH DIVIDERS - 3RD HORIZONTAL WITH ONE (1) ADJUSTABLE SHELF WTIH DIVIDERS - 4TH VERTICAL REAR COMPARTMENT WITH VANAIR AIR N ARC 300D COMPRESSOR/WELDER/GENERATOR

ON TOP OF COMPARTMENT, AND CONTROLS FOR BOTH VANAIR AND CRANE INSIDE COMPARTMENT - ONE SET OF 1/0 X 50FT WELDING CABLES AND ONE SET OF 2/0 X 25' BATTERY BOOST CABLES SHIPPED

LOOSE IN REAR COMPARTMENT
- TWO (2) LED ADJUSTABLE WORK LIGHTS, ONE FRONT AND ONE REAR TOP OF COMPARTMENT - PALFINGER MODEL PSC 8029 H FULL HYDRAULIC CRANE WITH 8,000 LB. CAPACITY, 43,000 FT-LB.

RATED LIFTING MOMENT AND LANYARD CONTROLLER MOUNTED ON TOP OF REAR VERTICAL COMPARTMENT, WITH CRANE REST MOUNTED ON TOP FRONT OF COMPARTMENT.

REAR OF BODY:
- TWO (2) CABLE TRUCK STEPS, ONE EACH SIDE UNDER REAR BUMPER - CHASSIS SUPPPLIED CAMERA INSTALLED IN REAR BUMPER
- POWER OUT/ POWER DOWN OUTRIGGERS, ONE ROADSIDE, ONE CURBSIDE NO. 12379 R1

1. CURRENT LEAD TIME FOR PRODUCTION IS 13 TO 14 WEEKS AFTER RECEIPT OF ORDER.

LEAD TIME FOR INSTALLATION DETERMINED AFTER RECEIPT OF CHASSIS.

2. PRICE INCLUDES DMV LICENSING OF VEHICLE.

3. CHASSIS PRICE SUBJECT TO MODEL YEAR SURCHARGES AND ESCALATORS. 132” LG X 96” OAW HEAVY-DUTY GALVANNEALED STEEL CRANE BODY FOR 84” CA CLASS 5-6 DUAL REAR WHEEL CHASSIS FOR CRANES WITH UP TO 45,000 FTLB. LIFTING MOMENT WITH 44” HIGH SIDE PACKS (60"

HIGH FIRST CURBSIDE COMPARTMENT) WITH THREE VERTICAL AND ONE HORIZONTAL COMPARTMENT,

ADJUSTABLE SHELVES ON STRUT CHANNELS (EXCEPT FOR CRANE COMPARTMENT), HYDRAULIC SET-UP,

HEADACHE RACK, CRANE CONTROL CENTER, WORK-BENCH BUMPER WITH GRAB HANDLES, LOCKABLE STORAGE, TOW PACKAGE WITH 2.5" RECEIVER, SPRAY-ON LINER BODY AND BUMPER AND BODY POWDER

COATED WHITE
2025 F-550 4X4 SUPER CAB SUPER DUTY CHASSIS. 192" WHEELBASE DUAL REAR WHEEL WITH:
- 6.7L 4V OHV POWER STROKE V8 TURBO DIESEL B20
- TORQSHIFT 10-SPEED AUTOMATIC TRANSMISSION
- LIMITED SLIP W/4.30 AXLE RATIO
- 19,500 LB GVWR PAYLOAD PLUS UPGRADE PACKAGE
- 225/70RX19.5G BSW TRACTION (TGK) TIRES
- 19.5" X 6" ARGENT PAINTED STEEL WHEELS
- MEDIUM DARK SLATE CLOTH 40/20/40 SPLIT BENCH SEAT
- AM/FM STEREO W/MP3 PLAYER
- HIGH-CAPACITY TRAILER TOW PACKAGE
- TRANSFER CASE SKID PLATES
- PRO POWER ONBOARD - 2KW
- PLATFORM RUNNING BOARDS
- CENTER HIGH-MOUNTED STOP LAMP (CHMSL)
- FRONT LICENSE PLATE BRACKET
- REAR VIEW CAMERA & PREP KIT
- CAB PAINTED OXFORD WHITE
52 53
54 55
56 57
58 59
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0581 Agenda Date: 2/18/2025 Agenda #: 3.

Agenda Item Wording:

Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Recreation Park Stadium Lighting Project Phase 3, Baseball Field Lighting.

Deadline for Action: 2/18/2025
Submitting Department: Community Development
Contact Name and Phone Number:

Rebecca Keenan, Senior Civil Engineer, (559) 713-4541
Christopher Crawford, City Engineer, (559) 713-4331
Jason Huckleberry, Engineering & Building Director, (559) 713-4495 Department Recommendation:

Staff recommends that the City Council authorize the City Manager to file a Notice of Completion for the Recreation Park Stadium Lighting Project Phase 3, Baseball Field Lighting.

Background Discussion:

This project retrofitted eight (8) existing sports lights at the Valley Strong Baseball Stadium (Recreation Ballpark), to comply with new Minor League Baseball LED lighting requirements. The existing system did not meet the current illumination requirements. This is the third phase of the Recreation Park Lighting Project. In April 2013, Phase 1 of the project installed two Musco lights & poles behind the grandstands to light the infield (A1 & A2 poles). Phase 2 of the project installed Musco lights & poles along the outfield fence to light the outfield, and was completed in April 2015 (C1, C2, D1, D2 poles). There are also two existing light towers (B1 & B2 poles) located near the 1st Base and 3rd Base lines which are original to the park and were not previously updated.

This Phase 3 project retrofitted all eight poles/towers with new LED light fixtures (A1, A2, B1, B2, C1, C2, and D1, D2). The six existing Musco poles, and two existing ‘B’ towers remained in place, and Musco installed new LED light fixtures.

On January 13, 2025, the Musco representative conducted a Lighting Performance survey of the new lights. The survey consisted of marking out a grid pattern on the field, and recording the light level readings at each grid square. The results of the survey are documented in the Lighting Performance Checklist: PBA Grid, and indicate that the project meets the current MiLB requirements. In addition, the checklist was forwarded to the MiLB representative for concurrence, and they have indicated that the readings are in compliance with PDL Facility Standards. There was one far outfield point in the left center field that was missing from the readings, but Musco updated their report to include that missing point. That point is the lowest illuminated point in the grid due to its proximity to the outfield fence and resulting shadowing. Staff checked with First Pitch Entertainment that this is acceptable, and they confirmed that the lighting system meets the MiLB requirements, and that the project is approved for close-out. MiLB representatives will return to the stadium to confirm the readings of all Visalia City Council Page 1 of 3 Printed on 2/7/2025
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File #: 24-0581 Agenda Date: 2/18/2025 Agenda #: 3.
approved for close-out. MiLB representatives will return to the stadium to confirm the readings of all the outfield points at their next scheduled official audit, expected some time in 2026, after the clubhouse work is complete.

The City Council awarded this contract to Musco at the July 15, 2024, meeting in the amount of $817,006.49. The final Musco construction cost included a construction change order for a total project cost of $830,756.49. The total construction change order amounted to $13,750.00 (1.68%).

The following is a breakdown of the construction change order.

Errors & Omissions (E & O) $ 0 0.00%
Utilities (UT) $ 0 0.00%
Balance of Quantities (BQ) $ 0 0.00%
Unforeseen Conditions (UN) $ 0 0.00%
Owner Directed Change in Scope (CoS) $13,750.00 1.68%
TOTAL: $13,750.00 1.68%
Owner Directed Change in Scope (CoS):

The change in scope directed by the City covers additional time and materials to provide steel plates across the grass infield. The steel plates were installed to protect the grass from damage resulting from the heavy equipment driving over it. The steel plates were successfully installed and greatly reduced the amount of field damage that could have happened during the project. The resulting amount of damage was corrected by placing some sand in the impacted areas and replacing some small areas of sod. Costs related to the field repairs are shown in Table 1 below.

Fiscal Impact:

This project has a current budget of $964,000 from the Baseball Fund which is subsidized by the General Fund. The total budget for completion of Phase 3 of the light project included the contract amount awarded to Musco, contingency, staff, permitting, and consultant costs. After further review, the city staff time has been removed from the expenses incurred totals, as per the agreement with First Pitch Entertainment. The budget is further broken down in Table 1 below.

TABLE 1
Budget
MiLB Lighting Upgrades
LED upgrade 8 poles + Accent Lighting 4 poles
Current Budget:

Baseball Fund $964,000
Project Cost:

Design Cost
Consultant - Structural for B1 & B2 Poles $10,700
Design Subtotal: $10,700
Construction
Musco Original Cost $817,006.49
Change Order No. 1 $13,750.00
Subtotal Musco $830,756.49
Field Repairs $3,226
Construction Subtotal: $833,982
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File #: 24-0581 Agenda Date: 2/18/2025 Agenda #: 3.
g
Consultant - Structural for B1 & B2 Poles $10,700
Design Subtotal: $10,700
Construction
Musco Original Cost $817,006.49
Change Order No. 1 $13,750.00
Subtotal Musco $830,756.49
Field Repairs $3,226
Construction Subtotal: $833,982
Construction Support
Construction Building Permit $436
Construction Support Subtotal $436
Total Expenses $845,118
Estimated amount to be returned to the
Baseball Total Project
$118,882
Prior Council Action:

July 15, 2024: City Council awarded a sports lighting construction contract and authorized the City Manager to enter into an agreement with Musco Sports Lighting LLC, as a sole-source provider; and appropriated $964,000.00 from the Baseball Fund.

July 6, 2015: City Council authorized staff to file a Notice of Completion for the Rawhide Stadium Outfield Lighting Improvements project for a final contract price of $147,331.82.

Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to file a Notice of Completion for the Recreation Park Stadium Lighting Project Phase 3, Baseball Field Lighting.

Environmental Assessment Status: None required.

CEQA Review: None required
Attachments:

1. Location Map

2. Pole Map

3. Lighting Performance Checklist: PBA Grid
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LOCATION MAP

RAWHIDE STADIUM LIGHTING PROJECT
· PHASE 3

PROJECT LOCATION
63 64
65 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0591 Agenda Date: 2/18/2025 Agenda #: 4.

Agenda Item Wording:

Award Sole Source Design Contract: Authorize the City Manager to award a sole source professional design services contract to 4Creeks, Inc., for the 30% engineering design of the Shirk Street Widening Project from Walnut Avenue to Noble Avenue for an amount not to exceed $289,048.

Deadline for Action: 2/18/2025
Submitting Department: Community Development
Contact Name and Phone Number:

Estrella Velasquez, Associate Engineer, [email protected], 713-4164 Diego Corvera, Senior Civil Engineer, [email protected], 713-4209 Chris Crawford, City Engineer, [email protected], 713-4331 Jason Huckleberry, Engineering and Building Department Director, [email protected], (559) 713-4495
Department Recommendation:

Staff recommends that the City Council authorize the City Manager to award a sole-source professional design services contract to 4Creeks, Inc., for design of the Shirk Street Widening Project from Walnut Avenue to Noble Avenue for an amount not to exceed $289,048.

Background Discussion:

Roadway Widening:

The purpose of the “Shirk Street Widening Project” is to increase vehicle capacity on Shirk Street from Walnut Avenue to Noble Avenue by adding additional north/south lanes and to provide for an efficient flow of traffic in support of the increase in development within the surrounding area. In addition, the Circulation Element of the 2030 City of Visalia General Plan, adopted October 14, 2014, identifies Shirk Street as a widening project from Caldwell Avenue to State Route 198. Shirk Street is to be widened from 2 to 4 lanes with center medians to become an arterial status roadway.

Sole Source Justification:

Staff recommends that the design contract for Shirk Street be sole sourced to 4Creeks Inc. because they have been retained by the adjacent developers to provide off-site engineering design through a segment of the proposed improvements that are located in the City’s capital improvement project area. The scope of work for the requested services would require 4Creeks to further expand on what has already been designed for the subdivision’s off-site improvements and to extend the design for the widening of Shirk Street from Walnut Avenue to Noble Avenue. Additional improvements that need to be designed for a complete widening design include structural design of the pavement, roadway median, street lighting, interconnect conduit, utility verification, striping & signage, bicycle Visalia City Council Page 1 of 3 Printed on 2/7/2025
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File #: 24-0591 Agenda Date: 2/18/2025 Agenda #: 4.
roadway median, street lighting, interconnect conduit, utility verification, striping & signage, bicycle facilities, traffic signal design for the intersection of Shirk Street and Tulare Avenue, sewer and storm infrastructure and identifying right-of-way needs. The consultant will also design frontage improvements such as sidewalk, parkway landscaping, and similar improvements for the segment of Shirk Street which will be the responsibility of the adjacent developers.

City staff is recommending a sole sourced consultant, because it is believed that there are substantial cost savings associated with this option by 1) taking advantage of 4Creeks’s survey and engineering work already completed for the off-site portion of their private residential development; 2) developing efficiencies by minimizing the level of effort and avoiding overlapping work. Therefore, to meet the infrastructure needs of this area, the City Staff recommends the immediate start of the preparation of plans through the sole source of a design contract to 4Creeks, Inc., of Visalia, CA.

The total contract award to 4Creeks, Inc., will be in the amount not to exceed $289,048 to provide professional design services to produce 30% plans and cost estimates. As development continues along Shirk Street, both north and south of the project limits, it is critical to formalize the Shirk Street design to ensure clear expectations are set. This will allow for efficient design progression and coordination along this stretch of Shirk Street between the City capital project, current development projects, and future development projects. A 30% engineering design will provide a baseline for drainage, utilities, striping and overall roadway configuration between the concurrent project limits at the Shirk Street and Walnut Avenue intersection and the Shirk Street and HWY 198 interchange.

Fiscal Impact:

The design contract for the Shirk Street widening project will be funded through various City local funds, see table below. There are currently sufficient funds within the budgeted CIP to fund the sole source design services contract award to 4Creeks, Inc.

See below the project funding breakdown.

Shirk Street Widening Walnut Avenue to Noble Avenue CIP0656 Project Funding Sources FY 24/25
Wastewater Trunkline (231) $44,000
Storm Sewer Construction (221) $249,000
Transportation Impact (241) $1,327,400
Measure R Local (131) $135,800
Measure R Regional (133) $726,600
Total Project Funding $2,482,800
Estimated Project Costs - 30% design
Project Management $132,000
Design Services (4Creeks Inc Sole Source Contract, 30% design) 289,048 Total Estimated Project Costs $421,048
Surplus (Deficit) $2,061,752
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File #: 24-0591 Agenda Date: 2/18/2025 Agenda #: 4.

The current estimated cost for construction is $10,873,600 and is not currently funded. The appropriation amounts needed from each fund for the construction phase is identified in the Capital Improvement Program in the fiscal year 2026-27 planning year.

Prior Council Action:

None
Alternatives:

Solicit design services through formal RFP procurement procedures. This could take additional time and could have a negative impact on the project schedule for the Elliott Subdivision (located just east of Shirk St. and south of Tulare Ave.). This could also result in additional cost to the City in the future if the projects are not coordinated appropriately.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to award a sole source professional design services contract to 4Creeks, Inc., for the 30% engineering design of the Shirk Street Widening Project from Walnut Avenue to Noble Avenue for an amount not to exceed $289,048.

Environmental Assessment Status:

None
Attachments:

1. Project Location Map

2. Consultant Disclosure Form

3. 4Creeks 30% Design Proposal

4. 4Creeks Fee Breakdown
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69 DISCLOSURE STATEMENTS
The following disclosure & statement apply to the Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

OWNERSHIP DISCLOSURE
_________________________________________________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company _________________________________________________________________ Address

List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
_____________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________

CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308, also known as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $250 within the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

The following website contains a list of current Visalia City Council Members, https://www.visalia.city/government/city_council/default.asp. You are responsible for reviewing the names of Visalia City Council Members prior to making the following disclosure:

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract? YES:_____ NO:_____ If yes, please identify the City Council Member(s) and date(s) of contribution in the space below:

Council Member(s) Name Date of Contribution(s)
______________________________ ________________________ Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.

NOTICE: The disclosure duty under state law continues for twelve (12) months after the award. If the above information regarding contributions changes during this time after the award, then the awardee is required to update this disclosure form.
_________________________________________________________________________________ Print or Type Name of Bidder/Proposer/Contractor/Consultant/Supplier/Vendor/Company __________________________________________ ____________________________________ Signature of Company Authorized Individual Print or Type Name of Authorized Individual 4Creeks 324 S. Santa Fe St., Visalia, CA 93291
CEO: Matthew Ainley CPO: Molly Muirhead Director: David De Groot COO: Joel Alipaz CMO: Eric Riley Director: Rose Morgan
CFO: Cody Smith Director: Randy Wasnick No stockholders over 10% Matthew Ainley 4Creeks 20370
City of Visalia
30% Professional Engineering Services for Shirk Road
Prepared For:

City of Visalia
Engineering & Building Department
315 E. Acequia Avenue
Visalia, CA 93291
ATTN: Chris Crawford, PE
City Engineer
4Creeks, Inc.
324 S. Santa Fe Street
Visalia, CA 93292
(559) 802-3052
Tuesday, January 21, 2025
71 1. Introductory Letter
72 Tuesday, January 21, 2025
Chris Crawford, PE, City Engineer
City of Visalia
315 E. Acequia Avenue
Visalia, CA 93291
City of Visalia 30% Professional Engineering Services for Shirk Road Dear Mr. Crawford,
We are pleased to submit this proposal of services for the 30% Professional Engineering Services for Shirk Road from Walnut to CR 198 project. At 4Creeks, we take pride in the creative and detail-oriented nature of our engineers, surveyors, and staff. These attributes have ensured our clients' projects run smoothly and effectively from start to finish. We are confident we can provide the necessary services to help meet the City's goals for the Shirk Road project as outlined herein.

Our Design Division staff has years of expert knowledge of engineering, surveying, environmental compliance, planning services, construction management, and construction inspection. 4Creeks is made up of leading engineering professionals, land surveyors, construction and project managers, and an exceptional administrative staff. We have the skills, knowledge, and experience within the City and surrounding the project area, which 4Creeks will leverage to the benefit of the City and this project. 4Creeks is committed to serving the City of Visalia and we believe we are best suited to provide the requested services for the Shirk Road project. Thank you for your consideration, we hope to continue building a strong working relationship with City of Visalia.

Respectfully,
Matt Ainley, PE
Chief Executive Officer
4Creeks, Inc. | 324 S. Santa Fe Street, Visalia, CA 93292 | phone: (559) 802-3052 | fax: (559) 802-3215 | 4-creeks.com 73 2. Firm Overview & Experience
74 FIRM OVERVIEW
4Creeks, Inc. is dedicated to providing progressive civil engineering, architecture, planning, surveying, and construction management and inspection services with logical solutions and designs. Many of our principals and staff have significant work experience with local municipalities as well as federal and state agencies. Our multiple disciplines within the company allow our teams to gather all levels of review efficiently and with a high level of knowledge for our clients. These specialties are a great resource to have and collaborate on for all projects. We currently have a staff of over 210 fulltime and part-time employees working in Visalia, Hanford, Tulare, Clovis, San Luis Obispo, and Denver. Our experience and services include:
• Water Resources
• Construction Management
• Municipal Engineering & Planning
• Project Management
• Street Rehabilitation
• Roundabout Design
• Traffic Engineering Design & Analyses
• Bicycle & Pedestrian Facility Design
• Land Surveying
• Utility Design & Coordination
• Construction Management & Inspection
• Parks & Recreation Engineering
• Residential, Commercial, & Industrial Design & Planning • Educational Institution Design
• Environmental Design & Compliance
• Structural Engineering
• Landscape Architecture
• ADA Design & Compliance
• Geographical Information Systems (GIS)
• Land Use Planning
• Urban Design
• General Contracting
We build our reputation one project at a time
with consistent, high-quality products and timesensitive delivery. Our goal on every project is open communication, honesty, and integrity.

Economical design considerations, environmental stewardship, and resource efficiencies are tenets of every project we undertake. We pride ourselves on pioneering innovative solutions for our clients that enhance the value of their projects, keep their costs in check, and deliver lasting results.

Corporate Headquarters:
324 S. Santa Fe Street
Visalia, CA 93292
Phone: (559) 802–3052
Fax: (559) 802–3215
Email: [email protected]
Website: 4-creeks.com
Point of Contact:

Matt Ainley, PE
[email protected]
Mobile: (559) 737-3748
Business Type:

S-Corporation
Tax ID:
4Creeks, Inc.: 26-2565232
Department of Industrial
Relations Registration No.:
1000012032
Sureties:
4Creeks, Inc. carries standard
insurance policies for an
engineering and surveying firm.

Principals:

David De Groot, PE #70992
Randy Wasnick, PLS #8163
Matthew Ainley, PE #66233
Matt Razor, PE #81897
David Duda, AICP #29216
Karl Schoettler
Will Ruoff, AIA #C-36886
Doug Janzen #C-14260
Lisa Wallis Dutra, PE, TE, PTOE, RSP₁
#71262 #TR 1888
Kyle McDonald, PE, QSD, MBA
#82531
Mark Sorhouet, SE, PE #71479
#6308
Jason Margraf, PE #37782
75 RECENT PUBLIC PROJECTS
Caldwell Avenue Widening
Contracting Agency:

City of Visalia
Mr. Fred Lampe
(559) 713-4270
[email protected]
707 W. Acequia Avenue
Visalia, CA 93291
Funding Source: Measure R
Original Engineer's Estimate: $17,055,018
Actual Bid Amount Received: Currently at 95% Design
Contract Amount: $1,325,469
This project will widen and improve approximately 1.5 miles of Avenue 280 in the City of Visalia between Santa Fe Street and Lovers Lane. This section of Avenue 280 is a principal arterial east-west roadway that links State Route 99 and the Cities of Visalia, Farmersville, and Exeter as well as unincorporated areas of Tulare County.

Riggin Avenue Widening
Contracting Agency:

City of Visalia
Diego Corvera
(559) 713-4447
[email protected]
707 W. Acequia Avenue
Visalia, CA 93291
Funding Source: Measure R
Original Engineer's Estimate: $3,807,493
Actual Bid Amount Received: $4,059,549
Contract Amount: $143,300
This project was a full roadway widening from a two-lane roadway to a four-lane roadway including replacing underground wet utilities for approximately one mile of Riggin Avenue from Akers Street to Kayenta Street. This project provided infill for concrete curb and gutter, sidewalk, and designated bicycle lanes that now provide continuity along the entire Riggin Avenue corridor. Class II bicycle lanes were installed with buffer lanes and delineator posts and raised medians were constructed to add left-turn lanes in order to provide additional safety measures throughout the project.
76 Akers Street and Riggin Street Improvements and Roundabout Contracting Agency:

City of Visalia
Mr. Nick Macias
Supervising Civil Engineer
(559) 713-4331
315 E. Acequia Avenue
Visalia, CA 93291
Funding Source: Local Funds
Original Engineer's Estimate: $4,166,803
Actual Bid Amount Received: $2,865,802
Contract Amount: $129,632
The construction of the newest Middle School within the Visalia Unified School District created several changes in the traffic impact which required the City of Visalia to provide major off-site street improvements.

The major street improvement project included the following:
• Full construction and design of 1/3 mile of Sedona Avenue, which included a full roundabout
• Removal of 1/2 mile of Akers Street
• Full construction and design of 3/4 of a mile of Akers Street. • Full construction and design of 1/2 mile of Riggin Avenue • A new Traffic Signal at Akers/Riggin designed by TJKM • 1,000 linear feet of Modoc Ditch relocation and piping • Right of way acquisition and legal descriptions
• Utility coordination, including SCE transmission poles • 12” sanitary sewer extension
• Storm drainage design and hydrology
• 12” water main extension in coordination with California Water Service Company
• Full striping and signage for the new traffic corridor

REFERENCES
City of Porterville
Name Javier Sanchez
Email [email protected]
Phone (559) 782-7462
City of Lindsay
Name Daymon Qualls
Email [email protected]
Phone (559) 562-7102
City of Tehachapi
Name Jay Schlosser
Email [email protected]
Phone (661) 822-2200
City of Dinuba
Name George Avila
Email [email protected]
Phone (559) 591-5924
77 3. Project Understanding &
Approach
78 PROJECT UNDERSTANDING & APPROACH

PROJECT MANAGEMENT
What sets 4Creeks apart from our competition is our ability to successfully manage large and complex projects. 4Creeks has a unique approach to overall project management that not only delivers projects to our agency clients on time and within budget, but fosters a collaborative partnership. At 4Creeks, we have developed what we call a "Project Status List". The main purpose of the Project Status List is to track critical path schedule items to ensure the project is delivered on time and to track funding and design tasks that need to be completed to make sure the end product meets the City's expectations and goals.

At project initiation, we will hold a project meeting with all internal project staff to develop a Project Task List that includes the tasks to be completed to bring the project to successful completion. This meeting will be led by our Senior staff and applicable department managers. We then hold meetings with other agencies involved with the project such as City staff, Caltrans, permitting agencies, ditch companies, utility companies, etc. to get a full understanding of everyone’s expectations and needs for the project. Our Project Status List is then filled out with all pertinent project data to provide a roadmap for successful project completion. This list is updated and added to throughout the project as new information arises. Throughout the project, our Project Manager and staff members use this Project Status List to develop monthly updates to the client, meeting agendas, meeting minutes, and other documents. Below is a generalized list of example topics that are tracked on our status lists. We customize tracked topics for each project to drive success.
• Funding Requirements – Tracks funding deadlines, major milestones, and out of the normal requirements. • Project Task List – Contains a list of tasks that need to be incorporated into the project for successful completion. • Agency Needs – Tracks items needed from the City so the Project Manager can diligently follow up. • Environmental Status – Typically broken into subsections to track CEQA and NEPA status and requirements along with special studies like historical, biological, cultural, or flood related. • Right of Way Status – We have found that this is best broken down into subsections by property owner. We maintain a general update of right of way acquisitions under this heading. • Utility Coordination – This is broken down into subsections by utility company. • Engineering Design – This is used to list all agency expectations/desires for the project that need to be incorporated into the design. Items are added to this list as the project progresses. Towards the 30% PS&E stage, our Project Manager will review this list along with the 30% PS&E to make sure the design complies with the agency’s expectations. • Permit Status – To track the status of pending permits needed from agencies that are impacted by the project. • Schedule – This section is tied to an overall Microsoft Project schedule that is maintained for the project duration. • Bidding Phase and Construction Assistance – Used on an as needed basis.

Consistent Project Communications
4Creeks believes in proactively communicating throughout the project lifecycle. For scheduled meetings, agendas are provided and meeting minutes are recorded to ensure accurate documentation of project directives and are distributed in a timely manner for review. We check in frequently and meet as necessary to ensure the project remains on schedule. The Project Manager will also remain available and responsive to the City for their questions, comments, and/or concerns.

Site Investigations and Data Collection
4Creeks staff will perform an initial site investigation of the project and begin discussions with the local utility companies. We will research and collect available information including utility plans, record drawings of existing facilities, and other relevant information. This information will be presented to the City at the project kick-off meeting. Throughout the project, our engineers will visit the site to verify the design will function properly with the surrounding improvements. These site visits help our design engineers produce higher quality plans, emphasizing constructibility. 79 INITIAL CITY KICK-OFF MEETING & COMPREHENSIVE WORK PLAN The 4Creeks Team will establish a comprehensive work plan and maintain that plan throughout the project. Since fees are based on the work required, the work plan clearly reflects the tasks, deliverables, and overall schedule. At the kick-off meeting, we will discuss the City's requirements and expectations for the project, including the following items:
• A detailed schedule that will incorporate the project tasks • Caltrans coordination and specific project requirements • Design and utility coordination issues
• Construction document layout
• Project expectations
• Responsibilities of each party

PRELIMINARY ENGINEERING PHASE
In this stage of the project, the 4Creeks Team will prepare the roadway preliminary horizontal alignment and analyze impacts to potential underground and overhead utility conflicts, impacts to properties adjacent to the project, interactions with existing, protected trees, right of way that is available for construction, connections with on-going City projects at the Walnut and State Route 198 intersections, evaluate planned roadway connections, determine impacts to existing, private access points, and potential FEMA flood zone issues. The horizontal alignment will be evaluated and updated based on input from City staff to determine the optimal alignment for the Shirk widening.

Once the optimal alignment has been determined, the need for interim connections to existing intersections will occur. If warranted, those interim connections will be horizontally designed and presented to the City for discussion and concurrence. The interim connection at County Road 198, if warranted, will be coordinated with CalTrans.

The Persian Ditch crossing and required improvements will be evaluated and coordinated with the Ditch Company. The existing alignment crosses Shirk at an acute angle and runs parallel to Shirk directly adjacent to the western road edge. Determining a preliminary alignment early in the design process will be critical to minimizing impact to the adjacent parcels.

Many of the members on our project team have extensive experience with FEMA’s National Flood Insurance Program and hydraulic calculations. Our experience includes hydraulic studies in Caltrans right of way, storm drain and drainage basin analysis, surface water hydrologic analysis with varying rainfall events, open and closed channel flow analysis, and water and sewer analysis.

Drainage impacts of the proposed improvements will be preliminarily evaluated and understood for future design considerations. 30% ENGINEERING DESIGN PHASE
Construction Drawings
4Creeks and it's team members have excellent reputations for preparing comprehensive and biddable sets of construction documents. This is achieved through in-house and team member reviews at set milestones during the preparation of construction documents. Construction Plans will be submitted to the City at 30% and are understood to become the basis of the subsequent 65%, 90%, and 100% construction plan sets. Review, comments, and value engineering of the design are anticipated to occur through monthly meetings, design exhibits, and coordination efforts. Modifications to the plans are easily accommodated at each milestone, resulting in plans that will allow for the future clear, biddable set of final construction documents. Additionally, we will prepare a Roadway Memorandum discussing project history, the design process, next steps, and outline design constraints.

Cost Estimation and Phasing Programs
As a design-build firm, 4Creeks has a unique ability to understand and track dynamic material and labor costs. Controlling the cost of a project is extremely important. The 4Creeks Team tracks costs on each project it undertakes to ensure costs are quantified for future reference. This is accomplished by utilizing the following sources of information for unit prices and project costs:
• Historic cost data received by our team and the City for similar projects • Strong working relationships with public sector contractors • Track records of performance and cost data obtained from industry and manufacturers’ representatives Our estimation process is based on the development of an initial construction cost using the above noted sources. This budget can be used to determine the project’s design elements and features. Our experience will be leveraged to provide a best estimate for the projects 30% engineer's cost estimate to allow the City to anticipate construction funding needs. 80 The 30% engineer's cost estimate will include costs for right-of-way and easement acquisition and for dry utility relocations based upon pricing from previous projects. It is understood that estimated costs may not capture all costs specific for this project since acquisition negotiations and final dry utility design will not be completed.

QUALITY ASSURANCE AND CONTROL
The ultimate success of any project hinges on the solid foundation of its leadership and management methodologies and procedures. Quality assurance and control are
paramount on every project we undertake. Essential elements of our quality assurance and control procedures can be
summarized as follows:
• Establishment of a detailed and comprehensive work
plan - Project Status List
• Task-specific project schedule that identifies key
milestones and deliverables
• Budget review and control to eliminate "scope creep"
• Project management of internal staff and subconsultant team members • Consistent project communications (agendas,
meeting minutes, status reports)
• Consistent proactive communication with the City's
Project Manager/Staff
• Document preparation standards
• Agency submittal checklist and procedures
• Internal document review and plan checking
procedures by multiple qualified and licensed
engineers
• Thorough cross checking between all sub-consultant
documents for consistency

PROJECT CHALLENGES AND CRITICAL TASKS
Many projects maintain similar elements, but each has its own unique set of considerations and challenges. Among those that stand out for the Shirk Road Widening project, are the following:
• Obtaining permissions from adjoining property owners. Relational/people issues can quickly lend themselves to more surprises and challenges than even technical problems. This requires clear and honest communication, patience with all questions and concerns, and a strict adherence to agreed upon schedules. • Conducting an interim and future intersection analysis. While not uncommon, these analyses can sometimes prove to be rather complicated. 4Creeks approaches problems from multiple perspectives simultaneously (regulation, engineering, constructibility, cost-effectiveness, etc.). As a result, understanding the current conditions and the future improvements and goals is imperative and leaning on our experience and knowledge of the area is critical. • Existing encumbrances are within the anticipated corridor and will impact the design and the efforts to maintain minimum construction costs. Those encumbrances include existing wet and dry utilities, the Persian Ditch, access points, and trees that may require protection or augmentation. These encumbrances will be vetted early within the design process.
• It is anticipated that the City Arborist will perform a tree survey to verify the tree types, value, and protection requirements along the Shirk Road corridor and that finding will be available prior to the Project Kick-off meeting. Tree protection will drive, in part, the Shirk Road alignment and all trees are anticipated to be depicted within the City's provided survey. • Dry utilities within the project area may impact the design and construction time frames. In an effort to expedite this project and to validate dry utility encumbrances, 4Creeks will request a rights check with Southern California Edison separate from the relocation process early in the 30% efforts. This process requires a fee, which will be passed along to the City for payment and is not included within the design fee. • The 30% documents will depict the existing trees as identified by the City Arborist and will call out trees for removal and replacement and/or protection in place.
• The City has updated the storm drain master plan and 4Creeks will work with the City's master plan and its application to the project. 4Creeks will identify the basin location and will provide a 30% design for the basin to facilitate land acquisition and storm sewer system design.
81 4. Proposed Scope of Work
82 PROPOSED SCOPE OF WORK
The Scope of Work outlined herein is based on conversations with City staff, our expertise, and review of available documentation.

We will work with City staff to refine the scope, if needed, to tailor our design and deliverables to meet expectations. Additionally, after project kickoff and during the design phase, we will notify the City if unexpected field conditions, encumbrances, or design requirements necessitate a change order. The general scope of work presented herein, is for the 30% design of the Shirk Road improvements between Walnut Road and the State Route 198 Interchange. For the purposes of our proposal and associated design, we anticipate the southern project limit to be the connection at the northern curb returns of the planned improvements at the Walnut Road intersection, currently under design by others. The northern project limits are anticipated to be the southern access ramps of the State Route 198 intersection, which will require an interim design to tie to existing conditions and an ultimate design for the four (4) thru lane section. We understand that Shirk Road is anticipated to be a 110’ Rights-Of-Way, Arterial Road standard section with a Class I bike lane, per the City’s planning map. 4Creeks will use a number of staff members and sub-consultants to perform the various components of this project. Our Project Manager will coordinate with all staff members to work concurrently to achieve timely results and meet the project goals.

Task 1: Project Management
4Creeks will manage project tasks including work needed to:
• Lead, direct, coordinate, and monitor the team
• Prepare for, attend, and document project kick-off
meeting, field review, alignment selection meeting,
monthly team meetings, and action items
• Prepare, coordinate, and maintain a critical path
method schedule using MS Project or accepted
alternative, including identifying major delivery
milestones and tasks
• Miscellaneous coordination and support including
assisting the City with meetings and coordination
efforts with the Dry Utility Companies, the Persian
Ditch, Caltrans, and adjacent property owners
• Prepare monthly invoices including a summary of
specific work completed (including breakdown of
hours by task to assist City with budget tracking)
• Prepare monthly progress reports (to be submitted
with monthly invoices) including discussion of critical items or decisions, recommendations to address
items, work accomplished during that month, and
anticipated work for the following month
Project development team (PDT) virtual meetings will be held monthly between the 4Creeks, City, and sub-consultants (as needed). 4Creeks will prepare and distribute the meeting agenda including ensuring all necessary participants are invited and have access to join the meeting (for virtual meetings) including arranging all meeting times, locations, etc. 4Creeks will prepare and distribute meeting minutes to all participants within five working days after the meeting. The meeting minutes shall include an updated schedule, if
necessary, and a list of “Action Items” explaining the action, when it is due, who is responsible, and the date it was completed.
4Creeks will have a quality control plan for the Project to ensure design calculations, exhibits, plans, reports, etc. are independently checked, corrected, and “back-checked” for accuracy, completeness, and constructibility.

Task 2: Surveys, Mapping, and Rightof-Way
4Creeks anticipates the City will provide the topo surveying and mapping for this project. However, we understand we will perform a topographic base map check and base file set up for use during the design process. It is anticipated that the horizontal datum used in surveying and mapping shall be the California Coordinate System of 1983 (CCS83), Zone IV, using the latest published epoch from either the California Spatial Reference Center or the National Geodetic Survey datum. The elevation shall be based on the North American Vertical Datum of 1988 (NAVD88 or the City's current datum
implemented on the provided topo survey and mapping) and if a GEOID model is used, it shall be the latest published model.

Task 2.1 Project Survey Control
Prepare a base map, in imperial units, showing property boundaries, easements, rights-of-way, existing utilities and topographic information provided by the City. 4Creeks will prepare the base sheet in accordance with City CAD
standards.

Task 2.2 Right-of-Way Acquisition Support
It is assumed that a total of nine (9) privately owned parcels could potentially be impacted by the project. This task shall include assisting the City with the understanding of the anticipated right-of-way acquisition required with an overall exhibit that will identify the ROW required and anticipated easements for utilities, drainage, slope, temporary
construction, and any other acquisition required to implement the project. It is anticipated that a total of nine (9) basic graphical drawings (one drawing for each parcel impacted by the project) will be generated to present to
83 property owners illustrating anticipated project impacts including but not limited to impacts to: trees, landscaping features, fencing, driveways, structures, farmland, and mailboxes based upon the information within the City
provided topographic survey. It is understood that all
communication, discussions, and acquisition negotiations shall be the responsibility of the City and that 4Creeks is strictly providing the supporting exhibits outlined herein.

Task 2.3 Potholing Existing Force Main
The existing force main within Shirk will be potholed
horizontally and vertically to locate the utility and verify the design constraint. One (1) day of potholing is included to provide approximately eight (8) potholes within the
anticipated alignment at assumed critical design locations, including potholes, disposition, backfilling, and traffic control. 30% Design Additional Services
Additional services are services that may be provided to the City, if requested, that are not a portion of the initial scope and fee. Those potential services for the Survey, Mapping and Rights-of-Way Task are as follows:
• Acquisition Staking
• Supplemental Survey, including Topo Survey
• Encroachment Permits
• Permission to Enter Private Property
• Property Surveys and Resolution
• Utility Mapping
• Title Review
• Additional Potholing
Task 3: Preliminary Engineering
(30% PS&E)
Task 3.1 Prepare Preliminary Design
This task includes work required to develop preliminary roadway geometrics, proposed water, sanitary and storm
main alignments, the Persian Ditch crossing, existing access points, the anticipated W Tulare Ave intersection, the W Noble Ave frontage road intersection, and the existing sewer force main alternatives, as well as, the development of a preferred project design concept for budgeting and for future funding purposes, environmental approval, permitting, and final design. This work includes the following:

Prepare Planning Study Drawing
Prepare drawings that include roadway widening plan/profile inclusive of horizontal design on wet utilities. Plans will be prepared in conformance with City and AASHTO (“A Policy on Geometric Design of Highways and Streets”) standards. The Planning Study Drawing will provide the basis for the 30% Construction Plan documents.

Prepare 30% Construction Drawings
Prepare 30% construction drawings that include a cover sheet, general notes, typical sections, topo and demo plans, utilities and potholing plan, improvement plan and profiles, signing and striping plans, street light plans, intersection/ramp design, irrigation ditch (Persian Ditch) modification plans, and detail sheets. The 30% construction plans will develop thehorizontal design and basic vertical design of the proposed or impacted improvements. Dry utilities will be researched with facilities cataloged within the project corridor. Our team will work with those utility owners to understand project impacts and
provide preliminary design.

Task 3.2 Drainage and Hydraulics
Drainage analysis shall be performed for the project to determine and evaluate the impacts of the Shirk widening. The City has updated the storm drain master plan and 4Creeks will work with the City's master plan and its application to the project. Drainage sub-basins and the preliminary storm sizes and locations will be implemented and tailored to the 30% design. The basin required to support the widening will be located and preliminarily designed to facilitate land
acquisition and storm sewer system design. A preliminary storm sewer system will be developed to meet City
requirements with preliminary pipe and inlet sizes determined.

Existing off-site drainage patterns will be reviewed for potential impacts and a general review of any FEMA
floodplains to support 65%, 90%, and final construction plan efforts will occur. No FEMA modeling or processing is
anticipated with the 30% design. A drainage memorandum will be generated outlining calculations performed and next steps.

Task 3.3 Utility Coordination Services
Shall include utility research through requesting and review all dry utility maps in the area, coordination with the utility companies about known future infrastructure within the
project limits, and update the project base files, as needed.

Utility applications will include submitting improvement plans and applications to the impacted utility companies and
coordinate relocations, removals or upgrade service of
existing facilities within the proposed project limits. Utility redlines will occur in the form of obtaining on-site point-ofconnection locations for the project, determine conduit requirements and joint trench route from the utility
companies, and obtain utility company designs on behalf of the City.
4Creeks will request a rights check with Southern California Edison separate from the relocation process early in the 30% efforts. This process requires a fee, which will be passed along to the City for payment. Furthermore, coordination with CalWater will occur to determine water main infrastructure requirements to accommodate the future main alignment
within the street section, if any.

A budget has been provided within this scope and fee to address optional potholing to locate utilities within the roadway corridor that may create a design constraint. Since the number of utilities and potholing needs are unknown at 84 this time, the optional potholing line item assumes three (3) additional days of potholing to obtain information, if directed by the City.

Task 3.4 Preliminary Traffic Signal Design
4Creeks will generate the preliminary traffic signal design at the intersection of Shirk Road and Tulare Avenue. It is assumed that Shirk Road and Tulare Avenue will be developed as a "T" intersection and may be modified to extend Tulare west in the future. The preliminary design will be generated to
accommodate the proposed T and the future, assumed Tulare Avenue extension at a scale of 1" = 20' and will layout the signal phase diagram, controller assembly, equipment enclosure, signal heads, video detection system, emergency vehicle preemption equipment, conduits and cables and will provide the equipment and conduit schedules, based on City provided standards. The preliminary design excludes traffic counts, signal warrant studies, interconnect or fiber system designs, and signal timing plan.

Task 3.5 Prepare Preliminary Cost Estimate
Prepare engineer’s estimate of probable cost. Costs will be based on preliminary quantities developed in general
conformance with City requirements and shall include a
contingency amount of 25% or as directed by City staff.

Task 3.6 Prepare 30% Project Memorandum
Prepare a Project memorandum for review and use by the City that includes:
• Summary of the preliminary plans, ROW requirements,
including temporary easements for construction,
construction staging and access, utility relocation and accommodation, drainage parameters, and roadway
design parameters including access road impacts
• Preliminary Quantities and Estimated Construction
Cost
• List of issues to be resolved during final design
• List of design decisions needed by the City
Task 3.7 Geotechnical Engineering and Reporting
Krazan & Associates, Inc. as a subconsultant to 4Creeks will perform geotechnical engineering services to support the project, which is scoped to include:
• Site reconnaissance to evaluate subsurface
conditions at project site
• Obtain City of Visalia Encroachment Permit
• Set up traffic control for the work
• Field investigation consisting of coring/drilling 6
borings approximately 10 to 15 feet for evaluation of
asphalt concrete and subsurface conditions
• Backfill borings with soil covered with asphalt cold
patch
• Perform laboratory, 6 R-Value tests on representative soil samples obtained from the borings
• Provide 6 Gradations and Sand Equivalent Tests on
the on-site materials
• Evaluate physical and index properties of the
subsurface soils
• Provide 4 ASTM D-1557 Curves for pipe backfill soil
• Evaluate existing Ag Base for suitability for re-use with the new project
• Prepare pavement design recommendations based
on R-Values, traffic index, and load equivalency
factors; for Full Depth Pavement Reclamation and
conventional asphalt over aggregate base
Total Project Deliverables (electronic submittal only)
• Meeting Minutes
• Overall ROW/Easement Exhibit
• Nine Basic Survey Graphic Exhibits
• Planning Study Drawing
• 30% Engineer's Cost Estimate
• 30% Construction Plans (22" x 34")
• Preliminary Traffic Signal Design (Shirk/Tulare)
• Preliminary Drainage Memorandum
• 30% Project Memorandum
• Geotechnical Engineering and Report
Future Design Services
The following Future Design Services are those services anticipated or that may be required to complete the project design for construction. It is understood that the Future Design Services will issued in an RFP or as a sole source contract at a later date.
• 65% Construction Plans
• Environmental Studies, including but not limited to:
• Initial Site Assessment
• Asbestos/ADL/Lead Paint Survey
• NEPA
• CEQA
• 90% Construction Plans
• 100% Construction Plans
• Assistance During Bidding
• Traffic Study
• Final Traffic Signal Design
• Technical Specifications
• Bidding, Environmental Monitoring, & Construction
Services
Any items not explicitly stated to be included within this scope of services, except those reasonably inferred, shall be considered excluded and a portion of Future Design Services. 85 4Creeks, Inc.
324 S. Santa Fe Street, Visalia, CA 93292
(559) 802-3052
4-creeks.com
86 Natalia/Brooklyn Elijah Danielle Ryan Jason/Matt David Jason A Taryn Lisa Clinton Project
Technician I
Project
Technician II
Project
Technician III
Project
Technician IV
Associate
Engineer Engineer I Engineer II
Senior
Engineer
Principal
Engineer
Associate
Utility
Designer
Senior Utility
Designer
Engineer I
(Traffic)
Senior Traffic
Engineer
Senior
Surveyor
2-Man Survey
Crew
Reimbursable
Expenses
$95.00 $110.00 $125.00 $140.00 $145.00 $160.00 $175.00 $195.00 $245.00 $140.00 $195.00 $160.00 $195.00 $185.00 $260.00 Fee Varies Task 1 - Project Management
Prepare for Kickoff Meeting 3 1 $830
Prepare list of issues 4 2 $1,270
Project Kickoff Meeting 2 2 4 $1,720
Project coordination meetings (monthly) 6 6 3 3 3 $3,960 Update project schedule (monthly) 6 $1,050
Progress reports (monthly) 6 $1,050
Miscellaneous coordination & support 12 12 8 4 4 $7,820 Prepare monthly invoices 6 $1,170
QA/QC 8 8 12 4 8 $8,100
Site Visit 2 2 2 $820
Walnut Intersection Coordination 8 4 4 4 4 $4,580
State Route 198 Intersection Coordination 8 4 4 4 4 $4,580 $36,950
Task 2 - Surveys, Mapping, & ROW
Project Survey Control Provided by City
Obtain permission to enter private properties Provided by City Topographic Field Survey Provided by City
Boundary Survey Provided by City
Monument Perpetuation Provided by City
Prepare Base Map 4 40 $8,100
Survey Potholing Support 2 8 $2,450
Right of Way Acquisition Support 4 4 20 $5,380
Acquisition Staking Assume at 60%
Traffic Control Assume at 60%
Utility Potholing (1-day Force Main) $13,702.00 $13,702 Existing Tree Survey and Protection Requirements Provided by City $29,632
Task 3.1 - Preliminary Engineering (30% P&E)
Cover Sheet 4 1 $555
General Notes 4 1 $555
Typical Section 4 2 $910
Topo & Demo Plans 40 2 $5,950
Utilities and Potholing Plan 24 8 $4,760
Improvement P&P Sheets (Inclusive of prelim road profiles) 60 160 40 4 4 8 4 $38,920 Signing Striping Plans 24 20 8 2 $8,530
Street Light Plans 16 4 $2,940
Intersection/Ramp Design 40 12 $7,700
Irrigation Ditch Modification Plan 40 12 $7,700
Detail Sheets 8 1 $935
Prepare Draft & Final Roadway Memo 8 $1,400
Cost Estimate 8 4 2 4 2 $3,240
Shirk & Tulare Preliminary Traffic Signal Design 70 20 $15,100 CalTrans Coordination (Inclusive of 3 meetings) 20 16 8 8 6 $11,030 $110,225
Shirk (Walnut to SR 198) 30% Design
Fee Breakdown
Budget Prepared by: Jason M
TOTAL
87 Task 3.2 - Drainage & Hydraulics (30% P&E)
Drainage Analysis 8 4 $2,180
Drainage & Pond Design 16 24 8 4 $8,980
Drainage Memorandum 16 8 2 $4,850
Hydraulic Analysis 12 4 $2,880
QCQA 8 8 4 $3,940
$22,830
Task 3.3- Utility Coordination (30% P&E)
Coordinate w/ utility companies 49 18 $7,175
Draft utilities in Topographic Survey drawing 40 4 $4,360 Draft conflict maps 16 4 2 4 $3,990
Assist w/ liability determinations 16 8 $2,640
Utility Redlines 15 6 $2,265
Utility Applications 40 18 4 $7,100
Utility coordination meetings 4 4 4 $2,040
Coordinate w/CalWater on Water Main alignment 16 12 6 $5,510 Optional Utility Potholing (3-days assumed) $41,106.00 $41,106 $76,186
Task 3.7 - Field Exploration, Geotechnical Engineering & Reporting (30% P&E) Field Exploration & Geotechnical Engineering $13,225.00 $13,225 $13,225
Future Task - Environmental Studies & Consultation w/ Regulatory Agencies (30% P&E) Field Review & Background Investigation $0
Environmental Studies & Consultation w/ Regulatory Agencies $0 Phase 1 Initial Site Assessment (ISA) $0
Environmental Document (NEPA & CEQA) $0
Asbestos/ADL/Lead Paint Survey $0
Prepare State & Federal Permit Applications $0
$0
Future Task - Final Design (PS&E)
65% PS&E Submittal $090% PS&E Submittal $0
100% PS&E Submittal $0
Final PS&E Submittal $0
Subconsultant Design $0
Subconsultant Expenses $0
Admin. $0
$0
Not Included at this time
Assumed not to be needed in 30%
88 Future Task - Assistance during Bidding
(Optional)
Pre-bid meeting $0
Attend bid opening $0
Assist w/ pre-bid questions $0
Assist w/ issuing addendums $0
Assist in reviewing bids $0
Assist County w/ bid award $0
Subconsultant $0
Admin $0
$0
Future Task - Environmental Monitoring & Design Support during Construction (Optional) Provide consultation and interpretation of CD's $0
Respond to RFI's during construction $0
Attend preconstruction meetings $0
Furnishing revised drawings/details during construction $0 Assist w/ construction change orders $0
Environmental Monitoring $0
Travel Expenses for Environmental Monitoring $0
As-builts $0
Subconsultant $0
Admin $0
$0
TOTAL: 238 0 0 406 0 0 289 113 66 65 7 114 54 62 8 $68,033 TOTAL 30% Project Budget = $289,048
Not Included at this timeNot Included at this time
89 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0605 Agenda Date: 2/18/2025 Agenda #: 5.

Agenda Item Wording:

Consultant Contract Amendment & Fund Appropriation - Authorize a contract amendment with Carollo Engineers in the amount of $238,900 to include the Wastewater funds for additional nexus study services, and the transfer and additional appropriation from specified funds.

Deadline for Action: 2/18/2025
Submitting Department: Community Development
Contact Name and Phone Number:

Katherine Woodhull-Fuget, Associate Engineer, [email protected], (559) 713- 4447
Eric Bons, Senior Civil Engineer, [email protected], (559) 713-4350 Chris Crawford, City Engineer, [email protected], (559) 713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559) 713-4495 Department Recommendation:

Staff recommends City Council authorize the following:

1. Sewer Amendment 1 with Carollo Engineers, Inc. in the amount of $238,900 for additional nexus study services

2. Transfer of $150,000 from CP0728 Wastewater Rate Study to CP0015 Sewer Master Plan and Nexus Study

3. Additional appropriation of $24,000 from Fund 231 Wastewater Trunkline, $4,000 from Fund 431 Wastewater Operations, and $91,000 from Fund 232 Treatment Plant Expansion to CP0015 Sewer Master Plan and Nexus Study
Background Discussion:

The City of Visalia entered into a contract with Carollo Engineers, Inc to update the City’s public facility master plans for stormwater and sanitary sewer collection and conduct a nexus study in September 2018. The update to the master plans was solicited through the City’s request for proposal process and the project was awarded to Carollo Engineers, Inc. with a total amount of $605,900.

The contract was split into two phases with separate CIP numbers for tracking purposes. The update to the Stormwater Master Plan (CP9067) had a cost not to exceed $326,700. The update to the Sanitary Sewer Master Plan (CP0015) has a cost not to exceed $279,200.

The update to the Stormwater Master Plan (CP9067) has since had two amendments for $132,543 and $97,070, bringing the storm contract amount to $556,313.

While the preliminary project schedule showed completion of the sewer master plan in September 2019, the Project has been delayed by a number of factors outside the control of the consultant, including City staff turnover and City data availability. Engineering Administration has identified this as Visalia City Council Page 1 of 6 Printed on 2/13/2025
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File #: 24-0605 Agenda Date: 2/18/2025 Agenda #: 5.
including City staff turnover and City data availability. Engineering Administration has identified this as a priority project and has a team of City staff focused on the completion of the master plan, nexus study, and the expanded Water Reclamation Facility (WRF) scope of work being requested.

Completion of all project components, including the required environmental assessment, is anticipated in August 2026. Dependent upon the final environmental review, sewer master plan adoption may occur in early 2026 as the sewer nexus work continues into summer 2026.

The update to the Sanitary Sewer Master Plan (CP0015) is funded by the Wastewater Trunkline (231) Fund.

Under a separate emergency contract, Carollo developed a Master Plan for the City of Visalia’s Water Reclamation Facility (WRF, also known as the Wastewater Treatment Plant). The Master Plan was approved and adopted by City Council on August 19, 2024. As part of the 2-year Capital Improvement Program for fiscal years 2024/25 and 2025/26, Council approved a nexus study for wastewater rates in fiscal year 2024/25 in the amount of $150,000 funded by the Wastewater Fund 431 (CP0728). The nexus study will evaluate current rates and fees to determine if rate adjustments are necessary to cover ongoing costs of operations and the capital improvements projects identified in the updated master plan.

There are two funds associated with the WRF: the Treatment Plant Expansion (232) Fund and Fund 431 known as both “Wastewater Operations” and “Wastewater Treatment Plant”. Fund 431 is the main wastewater fund and covers operation and maintenance of both the WRF and the sanitary sewer collection system.

Given that Carollo will be conducting a nexus study for the storm and sewer master plans and has already started the nexus study for the sewer master plan, staff recommends adding the WRF funds 232 and 431 to the nexus study scope and combining CIPs CP0015 and CP0728. This will ensure consistency between the different wastewater/sanitary sewer funds. Additionally, given that fund 431 covers the ongoing operation and maintenance of facilities in both the WRF and SS master plans, having the nexus study all done by the same consultant will make sure all elements are accounted for.

The following contract amendments are requested for the WRF and Sewer Nexus Studies:

Task WRF-1 - Fund 232 Treatment Plant Expansion Impact Fees Using the newly adopted Water Reclamation Facility Master Plan as a starting point, Carollo will calculate Development Impact Fees for the Treatment Plant Expansion (232) Fund in compliance with AB 1600, the California Mitigation Fee Act.

Net Increase: $79,200
Task WRF-2 - Fund 431 Wastewater Operations Rate Study
Using the WRF master plan, sewer master plan, and additional data provided by City staff, Carollo will develop sewer rates for fund 431 in compliance with Proposition 218 requirements. These efforts will include identifying revenue requirements, conducting a cost-of-service analysis, rate design, review of industrial user fees and penalties, community outreach, documentation, and presentation.

Visalia City Council Page 2 of 6 Printed on 2/13/2025
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File #: 24-0605 Agenda Date: 2/18/2025 Agenda #: 5.

Net Increase: $134,700
Task WRF-3 - WRF Project Management
This task will cover project management and administration related to tasks WRF-1 and WRF-2.

Net Increase: $7,900
The total of the WRF Tasks is $221,800.

Task SS-1 - Sewer Nexus Study Additional Work
In addition to the scope outlined in the original Task 10 Nexus Study, the Sewer Impact Fee Nexus Study Approach will need to be updated to meet the requirements of recent California legislation such as AB 602 from 2021. The Nexus Study Report shall include all aspects identified in the California Department of Housing and Community Development Impact Fee Nexus Studies Template. The Sewer Impact Fee Nexus Study, while tied to the Sewer Master Plan, shall function as a standalone document.

This task is to account for the additional effort required beyond the scope outlined in Task 10 of the original contract.

Net Increase: $14,100
Task SS-2 - SS Project Management
This task will cover project management and administration related to task SS-1.

Net Increase: $3,000
The total of the Sewer Tasks is $17,100.

The total of all change order tasks is $238,900.

Engineering staff presented this proposed contract amendment to the Change Order Committee on January 29, 2025. The Change Order Committee is a non-appointed committee of technical staff who are not directly involved with the project under consideration. The Committee reviews the contract change order request for completeness, accuracy, constructability, objectivity, consistency, and overall insight. After reviewing the request and discussing the item, the Committee recommended approval of the amendment of the contract.

Next Steps:

Upon approval of this contract amendment by City Council, Carollo will be able to immediately start on the WRF tasks because the WRF Master Plan has already undergone CEQA review and been adopted by City Council.

Fiscal Impact:

This contract amendment involves three different funds (231, 431, and 232) as shown below.

Update to Sanitary Sewer Master Plan
and Nexus Study: CP0015
Total Fund 231 Fund 431 Fund 232
Original Budget $ 330,000.00 $ 330,000.00
Appropriated 2018 at Carollo Contract
Award
$ 12,000.00 $ 12,000.00
Transferred FY 2020 $ 8,980.00 $ 8,980.00
Appropriated 2023 at Dudek Contract
Award
$ 365,000.00 $ 365,000.00
Recommended Transfer from CP0728 $ 150,000.00 $ 150,000.00 Total Project Funding $ 865,980.00 $ 715,980.00 $ 150,000.00 $ 0 Project Expenditures &
Encumbrances
City Staff Project Management Up to
23/24
$ (74,148.45) $ (74,148.45)
Dudek Environmental Services Contract $ (312,452.50) $ (312,452.50) Carollo Master Plan Contract $ (279,200.00) $ (279,200.00) Carollo Sewer Amendment #1 - Task
WRF-1
$ (79,200.00) $ (79,200.00)
Carollo Sewer Amendment #1 - Task
WRF-2
$ (134,700.00) $(134,700.00)
Carollo Sewer Amendment #1 - Task
WRF-3
$ (7,900.00) $ (4,975.00) $ (2,925.00)
Carollo Sewer Amendment #1 - SS
Tasks
$ (17,100.00) $ (17,100.00)
Anticipated Sewer Master Plan Project
Management 24/25 On
$ (22,000.00) $ (22,000.00)
Anticipated CEQA Project Management
24/25 On
$ (35,000.00) $ (35,000.00)
Anticipated WRF Project Management
(10% WRF Tasks)
$ (22,180.00) $ (13,967.50) $ (8,212.50)
Total Estimated Project Expenditures $ (983,880.95) $ (739,900.95) $(153,642.50) $ (90,337.50) Anticipated Project Deficit $ (117,900.95) $ (23,920.95) $ (3,642.50) $ (90,337.50) Appropriation Request $ 119,000.00 $ 24,000.00 $ 4,000.00 $ 91,000.00 Engineering recommends the transfer of $150,000 from CP0728 to CP0015 and the appropriation of $24,000 from Fund 231, $4,000 from Fund 431, and $91,000 from Fund 232 to address the anticipated budget deficit as shown in the table above.

Prior Council Action:

August 19, 2024 - Council approved and adopted the Master Plan for the Water Reclamation Facility.

June 17, 2024 - Council received a report and presentation on the Final Master Plan for the Water Reclamation Facility.

February 20, 2024 - Council received a report and presentation on the Condition Assessment, Facility Plan, and Master Plan Update for the Water Reclamation Facility.

December 18, 2023 - Council authorized contract award to Dudek for the preparation of the Storm Visalia City Council Page 4 of 6 Printed on 2/13/2025
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File #: 24-0605 Agenda Date: 2/18/2025 Agenda #: 5.

December 18, 2023 - Council authorized contract award to Dudek for the preparation of the Storm and Sewer Master Plan Environmental Impact Reports in the amount of $654,085 and the appropriation of $365,000 from Fund 231, $247,000 from Fund 221, $166,000 from Fund 222, and $3,000 from Fund 481.

April 3, 2023 - Council authorized award of an emergency contract to Carollo Engineers, Inc. in the amount of $515,400 for the Condition Assessment, Facility Plan, and Master Plan Update for the Water Reclamation Facility and the appropriation of $550,000 from Fund 431.

December 19, 2022 - Council received a presentation on the Status of the Storm and Sewer Master Plan Updates and Introduction to the Nexus Study.

December 5, 2022 - Council authorized Carollo Engineers, Inc. Contract Amendment #2 for the Update to the Stormwater Master Plan in the amount of $97,070 and the appropriation of $100,000 from the Storm Sewer Construction Fund (221) to CP9067.

August 16, 2021 - Council authorized Carollo Engineers, Inc. Contract Amendment #1 for the Update to the Stormwater Master Plan in the amount of $132,543 and the appropriation of $140,000 from Storm Sewer Construction Fund (221) to CP9067.

September 4, 2018 - Council authorized the City Manager to execute an agreement for RFP 17-18- 29 to Update the City’s Public Facility Master Plans for Storm Water and Sanitary Sewer Collection with Carollo Engineers, Inc. in the amounts of $326,700 (CP9067) and $279,200 (CP0015), authorized the appropriation of $155,285 from Fund 221 to CP9067, and authorized the appropriation of $12,000 from Fund 231 to CP0015.

June 6, 2016 - Work session to review key topics related to the City’s sewer system and storm water master plans and receive Council feedback for incorporation into the scope of work and authorize the advertising of a Request for Proposals (RFP) to update these master plans.

Other: None
Alternatives: Do not approve the proposed change order and keep the Wastewater Rate Study as a separate CIP from the Sewer Master Plan Update and Nexus Study. Procure a consultant to conduct the Wastewater Rate Study through the formal RFP process, delaying the rate study by up to a year.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the following:

1. Sewer Amendment 1 with Carollo Engineers, Inc. in the amount of $238,900 for additional nexus study services

2. Transfer of $150,000 from CP0728 Wastewater Rate Study to CP0015 Sewer Master Plan and Nexus Study

3. Appropriation of $24,000 from Fund 231 Wastewater Trunkline, $4,000 from Fund 431 Wastewater Operations, and $91,000 from Fund 232 Treatment Plant Expansion to CP0015 Sewer Master Plan and Nexus Study
Environmental Assessment Status: NEPA Environmental Assessment does not apply to this project.

Visalia City Council Page 5 of 6 Printed on 2/13/2025
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File #: 24-0605 Agenda Date: 2/18/2025 Agenda #: 5.

CEQA Review:

A Notice of Exemption was filed for the Water Reclamation Facility Master Plan on September 6, 2024.

Dudek of Bakersfield, CA is under contract to prepare CEQA documents for the Sanitary Sewer and Storm Master Plans.

Attachments: Carollo Engineers, Inc. Contract Amendment Proposal Visalia City Council Page 6 of 6 Printed on 2/13/2025
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1401 Fulton Street, Suite 802
Fresno, California 93721
P 559-436-6616
carollo.com
Project No 40186VIS / Nexus Study Proposal_Sewer_WW 1_18_2025_Final_RPF.docx January 8, 2025
Katherine Woodhull-Fuget
City of Visalia
Engineering and Building Department
315 E Acequia Ave.

Visalia, CA 93291
Subject: Water Reclamation Facility Nexus Study
Dear Katherine:

Enclosed is a Scope and Fee prepared by Carollo Engineers, Inc. (Carollo), to provide a nexus study for the City of Visalia (City) Water Reclamation Facility (WRF) and sewer collection system. In addition to rate study analysis, updates to the sewer master plan will be incorporated. The following sections outline our project team, scope, and fee for this work.

Project Team
We have selected a team that is both familiar with the City of Visalia and can provide specialized expertise in wastewater and sewer systems. Our team will provide the City with a technically sound and comprehensive plan to guide future project cost to support the WRF improvements. Ryan Sellman is the proposed principal-in-charge and will lead the project team. He brings extensive wastewater treatment experience and is familiar with handling facilities with similar operational and maintenance challenges. The project manager will be Reace Fisher, who will be responsible for day-to-day communication with the City and the project team. Reace will be supported by a team of qualified staff essential to meeting the project goals. Isalah Barnes, who has been supporting the City on the collection system rate study and has over 16 years of related financial experience, will serve as the project’s financial technical advisor. She has not only served the City of Visalia, but numerous clients with rate study/nexus study projects throughout California. Ryan Orgill will lead the planning efforts team. Ryan has over 20 years of hydraulic modeling support and helped the City on their last two master plan updates.

Scope of Work
The following scope of work is our interpretation of the City’s base scope of work provided and our understanding of the desired changes after City review. There are sub-tasks included in this scope of work without associated sub-task fees in the detailed cost schedule. These tasks are described in detail to provide clarity on the overall completion of the project per City direction, however were included in the original project and therefore, are not double counted in the fee.

Wastewater Reclamation Facility Tasks
New Task WRF-1 Fund 232 Treatment Plant Expansion Impact Fee Development Using the newly adopted Water Reclamation Facility Master Plan as a starting point, Carollo will calculate Development Impact Fees for the Treatment Plant Expansion (232) Fund in compliance with AB 1600, the California Mitigation Fee Act. The scope of work on the following pages outlines our proposal for this study. 96 Katherine Woodhull-Fuget
City of Visalia

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WRF-1.1: Project Initiation
A kickoff meeting will be used to formalize lines of communication between Carollo and the City’s team, finalize the project schedule, and ensure project goals and objectives are clearly defined, delineated, and understood by all parties. Additionally, milestones for project deliverables will be established.

Carollo will prepare a data request list and submit it to the City staff upon Notice to Proceed. As data is received, we will review each data item for completeness and clarity so we can follow up with additional requests or questions if needed.

Task WRF-1.1 Deliverables
 Kick-off meeting workshop with City staff.
 Data request list.

WRF-1.2: Review Existing Impact Fee
Carollo will review impact fees, including methodology, for reasonableness and adherence to industry best practices and California legal requirements.

Task WRF-1.2 Deliverables
 Technical memorandum on methodology review.

WRF-1.3: Calculate Development Impact Fees
Carollo will calculate the costs associated with adding new connections to its water reclamation system. Under this task we will assess the current capacity available and estimate capacity added by growth-related projects.

Task WRF-1.3 Deliverables
 Identify impact fee methodology.
 Calculate impact fee.
 Meeting to discuss results (web-based).

WRF-1.4: Benchmarking
Carollo will compare City existing and proposed impact fees to up to 10 comparative California cities. We will confirm with the City the comparative cities and use in any fee comparison data and materials the City has previously prepared.

Task WRF-1.4 Deliverables
 Benchmarking results in PowerPoint or Excel format.

WRF-1.5: Stakeholder Outreach
Carollo will facilitate two stakeholder meetings to present and work through key objectives, challenges, project updates, and preliminary Study results. The first stakeholder meeting should occur towards the beginning of the study, while the second stakeholder meeting should occur after preliminary results are discussed with City staff. 97 Katherine Woodhull-Fuget
City of Visalia

Page 3 ends

Task WRF-1.5 Deliverables
 Facilitate two stakeholder outreach meetings (in-person).  Minutes for each meeting.

WRF-1.6: Documentation and Presentation
Carollo will present preliminary findings and recommendations in successive drafts for review and comment by City staff (up to 2 revisions of each report before authorization to produce final). Carollo will incorporate City comments and revisions into the Final Nexus Study Report. The Nexus Study Report will comply with the most recent California legal requirements (such as AB 602) and include all aspects identified in the California Department of Housing and Community Development Impact Fee Nexus Studies Template.

Carollo will attend and present the Final Nexus Study Report to City Council at a public hearing for adoption.

Task WRF-1.6 Deliverables
 Draft Report (in both Microsoft Word and PDF formats) with up to two (2) revision cycles.  Final Nexus Study Report (in both Microsoft Word and PDF formats).  Attendance and presentation (in both Microsoft PowerPoint and PDF formats) of Final Nexus Study Report at one (1) City Council meeting
 Present the Final Nexus Study Report to City Council at one (1) public hearing for adoption.

New Task WRF-2 – Fund 431 Wastewater Operations Rate Study Fund 431, known as both “Wastewater Operations” and “Wastewater Treatment Plant”, is the main wastewater fund and covers operation and maintenance of both the Water Reclamation Facility and the sanitary sewer collection system. The following scope of work outlines our proposal for this study.

WRF-2.1: Project Initiation
A kickoff meeting will be used to formalize lines of communication between Carollo and the City’s team, finalize the project schedule, and ensure project goals and objectives are clearly defined, delineated, and understood by all parties. Additionally, milestones for project deliverables will be established. This kickoff meeting will be in conjunction with the kickoff meeting for Task WRF-1 Fund 232 Treatment Plant Expansion Impact Fee Development.

Task WRF-2.1 Deliverables
 Kick-off meeting workshop with City staff.
 Data request list.
98 Katherine Woodhull-Fuget
City of Visalia

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WRF-2.2: Revenue Requirements
Carollo will analyze the short- and long-term sufficiency of the fund’s existing revenues against existing and forecasted operational and capital expenditures, including potential repair and replacement needs that have been identified in the City’s capital improvement program. The revenue requirements analysis will be undertaken in close collaboration with City staff. Future changes in expenditures due to regulatory requirements, including both capital and level of service objectives, can be evaluated and incorporated into the forecast.

A multi-year financial plan will be prepared with projections of expenses, revenues, and reserves. These expense projections will focus on providing adequate funding for operating and capital expenses. The projected reserve fund balances are a critical element of the revenue requirements and financial plan. Carollo will evaluate the types, sources, and uses of reserve funds to appropriately forecast uses and funding requirements. The multi-year financial plans will indicate the annual revenue increases needed to fund the project expenses and to maintain adequate reserves.

Task WRF-2.2 Deliverables
 10-Year revenue requirement forecast.
 Workshop with City staff (web-based).

WRF-2.3: Cost of Service Analysis
The cost of service analysis will justify and allocate the revenue requirements among customer classes. A cost of service analysis will be conducted, beginning with updating the functional and cost component allocations to customer service, flow, BOD5, and TSS. Separate allocations for O&M and capital costs will be developed. Carollo uses methodologies endorsed by the Water Environment Federation (WEF) to allocate costs to functional categories, cost components, and customer classes. However, we do not rely on industry standard allocation factors; we determine the appropriate allocation factors that reflect how you operate your system, how you determine capital needs, and how your customers use your system. The cost of service analysis will also consider allocation of costs to the community of Goshen and industrial customers.

WRF-2.4: Rate Design
Where the cost of service analysis determines the allocation of costs between various functions, a rate design is used to ensure each customer, within a class, is paying their appropriate and reasonable share. Carollo will evaluate up to two rate structure alternatives. We will develop a five-year rate plan to transition the City from your existing rates to cost-based rates by Year 5. Any proposed rates will be in compliance with City ordinances and voter-approved propositions, and state and federal regulations and requirements.

Carollo will determine the impact of proposed rates on varying customer types, ranging from residential to industrial, low volume to high volume.

Task WRF-2.4 Deliverables
 5-year rate schedule.
 Up to two (2) rate design alternatives.
99 Katherine Woodhull-Fuget
City of Visalia

Page 5 ends

 Bill impacts.

WRF-2.5: Review Industrial User Fees and Penalties
Carollo will review existing industrial user fees and penalties for industrial users and calculate updated cost-based fees and penalties. This process includes identifying direct and indirect costs associated with non-compliance.

Task WRF-2.5 Deliverables
 5-year schedule industrial user fees.
 Cost-based industrial user penalties.

WRF-2.6: Community Outreach
Carollo will facilitate with City staff up to two community meetings to present study updates and findings. We will assist City staff to prepare presentation materials prior to each meetings. Some community members may not be familiar with cost of service and rate design, so much of the material may be focused on educating members about cost of service and rate design principles and methodologies. We will help ensure that the attendees understand the process and calculations that result in our recommendations.

Task WRF-2.6 Deliverables
 Facilitate two community outreach meetings (in-person).  Minutes for each meeting.

WRF-2.7: Documentation and Presentation
Carollo will present preliminary findings and recommendations in successive drafts for review and comment by City staff (up to 2 revisions of each report before authorization to produce final). Carollo will incorporate City comments and revisions into the Final Nexus Study Report.

Carollo will attend and present the draft and Final Rate Study Report to City Council at up to two meetings.

Task WRF-2.7 Deliverables
 Draft Report (in Microsoft Word and PDF formats) with up to two (2) revision cycles.  Final Sewer Rate Study Report (in Microsoft Word and PDF formats).  Attendance and presentation (in Microsoft PowerPoint and PDF formats) of Final Sewer Rate Study Report at two (2) City Council meetings.

WRF-2.8: Proposition 218 Support
Carollo will prepare draft Proposition 218 notifications to property owners (English and Spanish). Carollo will incorporate City staff and the City attorney’s comments and revisions into the final Proposition 218 notifications.

The City will send notifications to property owners.

Task WRF-2.8 Deliverables
 Draft Proposition 218 notice (in native file and PDF formats). 100
Katherine Woodhull-Fuget
City of Visalia

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 Final Proposition 218 notice(in native file and PDF formats), Task WRF-3 – WRF Project Management
Project management activities associated with tasks WRF-1 and WRF-2 will be conducted as part of this task, including day-to-day administration, communication with the City, coordination, and progress meetings. Carollo will administer the project to maintain project schedule and budget. The project progress and budget status will be included in monthly progress reports that will be attached to billing invoices. Additionally, monthly progress reports shall include a list of work completed for the period and meeting minutes for all meetings held during the time period.

Biweekly project status meetings/calls between the project team and the City will also be conducted as a part of this task. Carollo shall clearly state in their proposal what the expected project duration is and how many biweekly calls are anticipated. Carollo will be responsible for providing meeting agendas and minutes for each meeting. Meeting agendas shall be provided to the City 2 working days prior to the meeting and meeting minutes shall be provided to the City within 2 working days after the meeting. These agendas and minutes shall clearly outline any needs from the City and dates when the information is needed by.

Sewer Tasks
Task SS-1 – Sewer Nexus Study Additional Work
In addition to the scope outlined in the original Task 10 Nexus Study, the Sewer Impact Fee Nexus Study Approach will need to be updated to meet the requirements of recent California legislation such as AB 602 from 2021. The Nexus Study Report shall include all aspects identified in the California Department of Housing and Community Development Impact Fee Nexus Studies Template. The below scope is to account for the additional effort required beyond the scope outlined in Task 10 of the original contract.

Task SS-1.1: Project Initiation
A kickoff meeting will be used to formalize lines of communication between Carollo and the City’s team, finalize the project schedule, and ensure project goals and objectives are clearly defined, delineated, and understood by all parties. Additionally, milestones for project deliverables will be established.

Task 1.1 Deliverables
 Kick-off meeting workshop with City staff.
 Data request list.

Task SS-1.2: Calculate Sewer Impact Fees
Carollo will review and confirm the previously agreed upon impact methodology for appropriateness. Carollo will utilize the model developed in the original Task 10 Study. The recommended impact fee will be in line with industry best practices and in compliance with California legislation. 101
Katherine Woodhull-Fuget
City of Visalia

Page 7 ends

Task 1.2 Deliverables
 Identify impact fee methodology.
 Calculate impact fee.
 Meeting to discuss results (web-based).

Task SS-1.3: Sewer Impact Fees Documentation and Presentation Carollo will present preliminary findings and recommendations in successive drafts for review and comment by City staff (up to 2 revisions of each report before authorization to produce final). Carollo will incorporate City comments and revisions into the Final Nexus Study Report. The Nexus Study Report will be a standalone document, separate from the Sewer Master Plan, and will include all aspects identified in the California Department of Housing and Community Development Impact Fee Nexus Studies Template.

Carollo will attend and present the draft and Final Rate Study Report to City Council one meeting.

Task 1.3 Deliverables
 Draft Sewer Impact Fee Nexus Report (in Microsoft Word and PDF format) with up to two (2) revision cycles.  Final Sewer Impact Fee Nexus Report (in Microsoft Word and PDF format).  Attendance and presentation (in Microsoft PowerPoint and PDF format) of Final Sewer Rate Study Report at one City Council meeting.

Task SS-2 – SS Project Management
Project management activities associated with task SS-1 will be conducted as part of this task, including day-today administration, communication with the City, coordination, and progress meetings. Carollo will administer the project to maintain project schedule and budget. The project progress and budget status will be included in monthly progress reports that will be attached to billing invoices. Additionally, monthly progress reports shall include a list of work completed for the time period and meeting minutes for all meetings held during the time period.

Fee Proposal
The following proposed fee schedule is included to provide a lump sum effort to complete the above-described scope of work.
102
Katherine Woodhull-Fuget
City of Visalia

Page 8 ends

Task Lump Sum Cost
Task WRF-1 Fund 232 Treatment Plant Expansion Impact Fees $79,200 Task WRF-2 Fund 431 Wastewater Operations Rate Study $134,700 Task WRF-3 WRF Project Management $7,900
Task SS-1 Sewer Nexus Study Additional Work $14,100
Task SS-1 SS Project Management $3,000
Total $238,900
Work will be completed on a Lump Sum basis and billed by percent complete for each task provided in the above fee proposal table. Schedule will be updated and adjusted to meet the City’s timeline and allow for proper internal review of the deliverables, along with updates for council/public presentations. The project management tasks are estimated for a project duration of 18-months from notice to proceed.

We look forward to working with you on this project. Please feel free to contact Reace Fisher (559)-696-4961 for questions, comments, or changes.

Sincerely,
CAROLLO ENGINEERS, INC.

Ryan Sellman, PE Reace Fisher, PE
Principal-in-Charge Project Manager
RS:sm

103
Principal-inCharge Project Manager Technical Advisor Project Engineer Staff Analyst Engineering Support Document
Processing/
QC
Task Task Description
Ryan
Sellman
Reace
Fisher
Isalah
Barnes Ryan Orgill
$311 $291 $325 $240 $154 $291 $142
Wastewater Project
WRF-1 4 116 8 8 148 26 0 310 $69,878 $9,300 $79,200
WRF-1.1 Project Initiation 4 8 0 0 14 2 0 28 $6,310 $0 $6,300 WRF-1.2 Review Existing Impact Fee 0 12 2 2 6 0 0 22 $5,546 $0 $5,500WRF-1.3 Calculate Develepment Impact Fees 0 24 2 2 48 8 0 84 $17,834 $0 $17,800 WRF-1.4 Benchmarking 0 8 1 1 24 0 0 34 $6,589 $0 $6,600 WRF-1.5 Stakeholder Outreach 0 32 1 1 16 12 0 62 $15,833 $0 $15,800 WRF-1.6 Documentation and Presentation 0 32 2 2 40 4 0 80 $17,766 $0 $17,800 WRF-2 8 212 20 20 228 32 4 524 $120,472 $14,200 $134,700 WRF-2.1 Project Initiation 8 8 0 0 8 2 0 26 $6,630 $0 $6,600 WRF-2.2 Revenue Requirements 0 40 6 6 60 2 0 114 $24,852 $0 $24,900 WRF-2.3 Cost of Service Analysis 0 40 2 2 40 8 0 92 $21,258 $0 $21,300WRF-2.4 Rate Design 0 22 2 2 32 2 0 60 $13,042 $0 $13,000WRF-2.5 Review Industrial User Fees and Penalties 0 16 2 2 24 2 0 46 $10,064 $0 $10,100WRF-2.6 Community Outreach 0 30 2 2 16 12 0 62 $15,816 $0 $15,800WRF-2.7 Documentation and Presentation 0 48 4 4 40 4 4 104 $24,120 $0 $24,100WRF-2.8 Proposition 218 Support 0 8 2 2 8 0 0 20 $4,690 $0 $4,700 WRF-3 Project Management 2 16 0 8 0 0 0 26 $7,198 $700 $7,900 14 344 28 36 376 58 4 860
$4,354 $100,104 $9,100 $8,640 $57,904 $16,878 $568 $197,548 $24,200 $221,800 SS-1 20 2 2 20 6 0 0 50 $13,176 $900 $14,100
SS-1.1 Project Initiation 8 0 0 8 2 0 0 18 $4,716 $350 $5,000 SS-1.2 Calculate Sewer Impact Fees 12 2 2 12 4 0 0 32 $8,460 $550 $9,000SS-1.3 Sewer Impact Fees Documentation and Presentation 0 0 0 0 0 0 0 0 $ $0 $0 SS-2 Sewer Project Management 1 8 0 0 1 0 0 10 $2,793 $200 $3,000 21 10 2 20 7 0 0 60
$6,531 $2,910 $650 $4,800 $1,078 $0 $0 $15,969 $1,100 $17,100 Total Project Costs: $10,885 $103,014 $9,750 $13,440 $58,982 $16,878 $568 $213,517 $25,300 $238,900 Notes:2. Budget is based on a 18-month overall project completion schedule.3. Other Direct Costs include, project expenses and materails, public comment workshops, workshop materials, expert necessary travel.

Wastewater Total Hours:

Wastewater Total:

Carollo Labor
Total
Hours
Labor
Cost
Other Direct Costs
Total Cost (1,2)
Nexus Study Support
FEE

CITY OF VISALIA

1. Budget is based on an estimated level of effort based on our interpretation of the project requirements based our discussions with the Owner.

Fund 232 Treatment Expansion Impact Fee Development Fund 431 Wastewater Operations Rate Study Sewer Total:

Sewer Project
Sewer Nexus Study Additional Work
Sewer Total Hours:

January 8, 2025
Total ODC Cost
104
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0606 Agenda Date: 2/18/2025 Agenda #: 6.

Agenda Item Wording:

Notice of Completion for Sequoia Bend Unit 3 - Request authorization to file a Notice of Completion for Sequoia Bend Unit 3 subdivision located on the south side of East Goshen Avenue, between North Cain and North Virmargo Street, containing 42 residential lots.

Deadline for Action: 2/18/2025
Submitting Department: Community Development
Contact Name and Phone Number:

Luqman Ragabi, Assistant Engineer, [email protected] <mailto:[email protected]> , (599) 713-4362
Adrian Rubalcaba, Senior Project Manager, [email protected] <mailto:[email protected]>, (559) 713-4507
Jason Huckleberry, Engineering & Building Dept. Director, [email protected] <mailto:[email protected]>, (559) 713-4495 Department Recommendation:

Staff recommends that City Council authorize the filing of a Notice of Completion for Sequoia Bend Unit 3 subdivision.

Background Discussion:

All of the required improvements for this subdivision have been completed and are ready for acceptance by the City Engineer. Sequoia Bend Unit 3 subdivision was developed by San Joaquin Valley Homes and contains 42 single family residential lots.

The developer has submitted a maintenance bond in the amount of $149,951.16 as required by the Subdivision Map Act, to guarantee the improvements against defects for one year. Staff recommends that authorization be given to file the Notice of Completion.

The City Council authorized the recording of the final map for Sequoia Bend Unit 3 subdivision on August 05, 2024. All bonds and cash payments, as identified in the subdivision agreement, were received by the City at that time. As required by the subdivision ordinance, a maintenance bond valued at 10% of the cost of the public improvements has been submitted prior to recording of the Notice of Completion. The Maintenance Bond is held for one year after the recording and acts as a warranty for the public improvements installed per the subdivision agreement.

Fiscal Impact:

By authorizing this Notice of Completion, the City of Visalia will incorporate the identified public improvements into normal routine maintenance plans and procedures following the one-year maintenance period. This will have a nominal adverse effect on the fund that provides such Visalia City Council Page 1 of 2 Printed on 2/7/2025
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File #: 24-0606 Agenda Date: 2/18/2025 Agenda #: 6.
maintenance.

Prior Council Action: On August 05, 2024, the City Council authorized the recordation of the final map for Sequoia Bend Unit 3 subdivision.

Other:

On December 13, 2021, the Planning Commission approved Sequoia Bend Tentative Subdivision Map No. 5584.

On October 28, 2022, Landscape & Lighting District No. 22-06 was reviewed and approved as to form by the Landscape and Lighting Committee.

Alternatives: none recommended.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the filing of a Notice of Completion for Sequoia Bend Unit 3 subdivision.

Environmental Assessment Status: Complete
CEQA Review: Negative Declaration No. 2021-41, was adopted on December 13, 2021, for the subdivision.

Attachments:

Aerial Map
Final Map
Development Disclosure
Visalia City Council Page 2 of 2 Printed on 2/7/2025
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PREPARED BY:

FAX: 559.802.3215
TEL: 559.802.3052
VISALIA, CA 93292
324 S. SANTA FE ST., STE. A
P.O. BOX 7593
NORTH

VICINITY MAP

NO SCALE

BOARD OF SUPERVISOR'S STATEMENT

CITY CLERK'S STATEMENT

RECORDER'S STATEMENT

SURVEYOR'S STATEMENT

CITY SURVEYOR'S STATEMENT

CITY PLANNER'S STATEMENT

OWNER'S STATEMENT

STATE OF CALIFORNIA/COUNTY OF TULARE

SIGNATURE
MY COMMISSION EXPIRES:

PRINCIPAL PLACE OF BUSINESS: COUNTY
ON _______________, BEFORE ME, ____________________________, A NOTARY PUBLIC

PRINT NAME
COMMISSION NO.

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE

IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

PERSONALLY APPEARED, _______________________________________ WHO PROVED TO ME

ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S)

IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT

HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND

THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.

I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND.

THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY

IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF SAN JOAQUIN VALLEY HOMES ON OCTOBER 26, 2023. AND SAID FIELD SURVEY IS TRUE AND COMPLETE AS SHOWN. I HEREBY STATE THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP. ALL MONUMENTS ARE OF THE

CHARACTER AND OCCUPY, OR WILL OCCUPY, THE POSITIONS INDICATED WITHIN ONE YEAR OF THE

RECORDING OF THIS MAP AND ARE, OR WILL BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED.

RANDY D. WASNICK P.L.S. 8163 DATE
I HEREBY STATE THAT I HAVE EXAMINED THIS MAP; THAT THE SUBDIVISION AS SHOWN IS

SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP, AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL OF THE PROVISIONS OF CHAPTER 2 OF THE SUBDIVISION MAP

ACT AND ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP, HAVE BEEN COMPLIED WITH; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT.

MICHAEL E. LONG, PLS 6815 DATE

CITY SURVEYOR
I HEREBY STATE THAT THIS FINAL MAP CONFORMS TO THE TENTATIVE SUBDIVISION MAP #5584 APPROVED BY THE CITY OF VISALIA PLANNING COMMISSION AT THE REGULAR MEETING HELD ON 12/13/2021.

BY: PAUL BERNAL DATE

PLANNING AND COMMUNITY PRESERVATION DIRECTOR / CITY PLANNER

THIS IS TO STATE THAT AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF VISALIA HELD ON THIS _______ DAY OF _____________________, 20______, AN ORDER WAS DULY AND REGULARLY MADE

AND ENTERED INTO APPROVING THIS MAP AND SUBDIVISION AND, ON BEHALF OF THE PUBLIC, ACCEPTING SUBJECT TO IMPROVEMENT, THE PUBLIC STREETS, AND LOT F; AND ACCEPTING THE PUBLIC

UTILITY EASEMENTS, ALL INCLUDED WITHIN THE BOUNDARIES OF THE SUBDIVISION AND AS SHOWN OR STATED UPON THE MAP.

WITNESS MY HAND AND OFFICIAL SEAL OF THE CITY OF VISALIA, THIS DAY OF ,20 .

LESLIE B. CAVIGLIA

CITY MANAGER / CITY CLERK
BY: CHIEF DEPUTY CITY CLERK
I, JASON T. BRITT, COUNTY ADMINISTRATIVE OFFICER/CLERK OF THE BOARD OF SUPERVISORS

OF THE COUNTY OF TULARE, STATE OF CALIFORNIA, DO HEREBY STATE THAT THE SAID BOARD

OF SUPERVISORS HAS APPROVED THE PROVISIONS MADE FOR THE PAYMENT OF TAXES AS PROVIDED IN DIVISION 2 OF TITLE 7 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.

DATED THIS DAY OF , 20 .

JASON T. BRITT

COUNTY ADMINISTRATIVE OFFICER/CLERK OF THE BOARD OF SUPERVISORS BY:

DEPUTY
DOCUMENT NO. FEE PAID
FILED THIS DAY OF ,20_____ , AT M.,

IN BOOK OF MAPS, AT PAGE TULARE COUNTY RECORDS, AT THE
REQUEST OF 4 CREEKS, INC.

TARA K. FREITAS, CPA, TULARE COUNTY ASSESSOR/CLERK-RECORDER BY:

DEPUTY

LANDSCAPE & LIGHTING DISTRICT ASSESSMENT

ALL THE REAL PROPERTY INCLUDED IN THE BOUNDARIES OF THE SUBDIVISION SHOWN UPON THIS MAP IS INCLUDED IN “ASSESSMENT DISTRICT NO. 22-06, CITY OF VISALIA, TULARE COUNTY, CALIFORNIA,” ESTABLISHED PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972.

THE UNDERSIGNED HEREBY CERTIFY THAT THEY ARE THE ONLY PERSONS HAVING ANY RECORD

TITLE INTEREST IN THE REAL PROPERTY INCLUDED WITHIN THE BOUNDARIES OF THE

SUBDIVISION SHOWN UPON THIS MAP, AND DO HEREBY CONSENT TO THE PREPARATION AND RECORDING OF SAID MAP AND THE CONSENT OF NO OTHER PERSON IS NECESSARY.

WE HEREBY OFFER FOR DEDICATION AND DO HEREBY DEDICATE THE FOLLOWING, AS SHOWN WITHIN THE BOUNDARIES OF THE MAP HEREON, FOR THE SPECIFIED PURPOSES:

1. RIGHTS OF WAY FOR O'MALLEY STREET, CENTER STREET AND KENNEDY STREET IN FEE TO

THE CITY OF VISALIA

2. LOT F IN FEE TO THE CITY OF VISALIA FOR LANDSCAPING, PUBLIC UTILITIES, SIDEWALKS,

AND OTHER PUBLIC PURPOSES

3. PUBLIC UTILITY EASEMENTS TO THE CITY OF VISALIA FOR THE INSTALLATION AND

MAINTENANCE OF GAS LINES AND CONDUITS FOR ELECTRIC, TELEVISION AND TELEPHONE

SERVICES, TOGETHER WITH ANY AND ALL APPURTENANCES PERTAINING THERETO, AS SHOWN HEREON AND DESIGNATED AS "PUE" (PUBLIC UTILITY EASEMENT) BY: PRESIDO JJR MAPLEWOOD 138, LLC, A DELAWARE LIMITED LIABILITY COMPANY BY JJR MANAGEMENT SERVICES, INC., A CALIFORNIA CORPORATION, ITS OPERATING

MANAGER
BY: JOSEPH A. LEAL, ITS PRESIDENT & SECRETARY DATE
A SUBDIVISION OF THE REMAINDER PARCEL AS SHOWN ON MAP OF SEQUOIA BEND, UNIT 2, RECORDED IN VOLUME 45 OF MAPS, AT PAGE 17, OF TULARE COUNTY RECORDS BEING SITUATED IN A PORTION OF THE SOUTHWEST QUARTER OF SECTION 28, TOWNSHIP 18 SOUTH, RANGE 25

EAST, MOUNT DIABLO BASE AND MERIDIAN, IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIA

SEQUOIA BEND,

EASEMENTS/DOCUMENTS AFFECTING PROPERTY

1. "CONDITIONAL ZONING AGREEMENT NO. 9504", REC. 7/19/1995, AS FILE NO. 95-045910,

OF OFFICIAL RECORDS

2. QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS IN FAVOR

OF CALIFORNIA WATER SERVICE COMPANY, A CALIFORNIA CORPORATION, RECORDED 12/8/2022, DOCUMENT NO. 2022-0074184, OFFICIAL RECORDS

3. QUIT CLAIM DEED AND RECONVEYANCE OF EASEMENTS IN FAVOR OF PRESIDIO JJR MAPLEWOOD 138, LLC, A DELAWARE LIMITED LIABILITY COMPANY, RECORDED 10/10/2023, DOCUMENT NO. 2023-0048714, OFFICIAL RECORDS PIQ
E. GOSHEN AVENUE
E. CENTER AVENUE
N. CAIN STREET
STATE HWY 198
N. LOVERS LANE
N. BEN MADDOX WAY

CITY OF

VISALIA, CA
NOTARY ACKNOWLEDGEMENT E. MAIN STREET
TSM 5584

FLOOD HAZARD ZONE

AS DELINEATED ON THE FEDERAL EMERGENCY MANAGEMENT AGENCY'S FLOOD INSURANCE RATE MAP (MAP NO. 06107C0934E) FOR COMMUNITY NO. 060409, CITY OF VISALIA, TULARE COUNTY, CALIFORNIA EFFECTIVE JUNE 16, 2009, THE PROPERTY SHOWN ON THIS MAP LIES

PARTIALLY WITHIN ZONE AE, WHICH ARE SPECIAL FLOOD HAZARD AREAS SUBJECT TO INUNDATION BY THE 1% ANNUAL CHANCE FLOOD WITH BASE FLOOD ELEVATIONS DETERMINED AND PARTIALLY WITHIN ZONE X (SHADED) WHICH ARE AREAS OF 0.2% ANNUAL CHANCE FLOODING. THE 1% ANNUAL CHANCE FLOODPLAIN BOUNDARY, BASE FLOOD ELEVATION LINES

AND VALUES AND THE CALCULATED MINIMUM FINISH FLOOR ELEVATIONS ARE SHOWN FOR THE PORTIONS OF THIS MAP THAT LIE WITHIN THE SPECIAL FLOOD HAZARD AREA.

UNIT 3
SHEET 1 OF 2

STATE OF CALIFORNIA

PROFES IONALLANDSURVEYOR
RANDY D.WASNICK
EXP: 12/31/___
PLS 8163 PRELIMINARY

PRELIMINARY

BENEFICIARY STATEMENT
THE UNDERSIGNED, AS BENEFICIARY UNDER DEED OF TRUST RECORDED JANUARY 13, 2023 AS INSTRUMENT NO. 2023-0001929, OF OFFICIAL RECORDS, DOES HEREBY JOIN IN AND CONSENT TO THE EXECUTION OF THE

FOREGOING OWNER'S STATEMENT AND TO THE PREPARATION AND RECORDATION OF THIS MAP AND ALL DEEDING AND DEDICATIONS THEREON.

FOR: SURETEC INSURANCE COMPANY, A TEXAS CORPORATION
GLORIA S. BECERRA, ATTORNEY-IN-FACT DATE